34 83712 Ex5
34 83712 Ex5
EXHIBIT 5
***
Copyright
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Introduction Overview
Overview
This chapter describes DTC's Underwriting products. Each section includes a description
of the product, how it works, and a list of associated Participant Terminal System (PTS )
functions you can use to access information about the product.
This guide describes services offered through Underwriting and related requirements.
About Underwriting
DTC qualifies the eligibility of both new and old issues for DTC services and maintains a
CUSIP master file. For new issues, underwriters can distribute both new and secondary
offerings of securities quickly and economically through electronic book-entry delivery
and settlement while making the new issue eligible for DTC services. Underwriting
services also includes the Money Market Instrument (MMI) Program, which provides
customers and issuing/paying agents with a fully automated book-entry environment for
the issuance and settlement of money market securities, and the Initial Public Offering
(IPO) Tracking Service, which allows underwriters to track deliveries of equity
securities by syndicate members during the underwriting stabilization period.
Generally, the only securities that can be made eligible for DTC's book-entry delivery
services are those that
• Have been registered with the Securities and Exchange Commission (SEC)
pursuant to the Securities Act of 1933 (the Securities Act), as amended, or
• Are exempt from registration pursuant to a Securities Act exemption that does
not involve transfer or ownership restrictions, or
• Are eligible for resale pursuant to Rule 144A or Regulation S (and otherwise
meet DTC's eligibility criteria).
Instruments that are eligible for DTC's Underwriting service include corporate equities
and debt securities, municipal debt, money market instruments, asset- and mortgage-
backed securities, and S. Treasury and agency bonds.
book-entry-only BEO An issue authorized for deposit at DTC in the form of one or
security more global certificates for each tranche of an issue.
Ownership positions and transactions in each security are
reflected in DTC's records and in the records of participating
banks and brokers.
Transaction confirmations and periodic account statements
provided to investors identify securities the investor owns and
report on activity in the investor's account.
closing date The date on which the Underwriting Department will distribute
an issue to the underwriter's DTC participant account for
book-entry delivery and settlement upon notification by both
the underwriter and the issuer that an issue has closed. Also
referred to as the distribution date.
data distribution DD A receptacle located in the central delivery area of DTC used
box for distributing hard-copy reports and notices to participants.
Fast Automated FAST An arrangement between DTC and transfer agents to eliminate
Securities Transfer the movement of securities certificates. By signing the Balance
Certificate Agreement with DTC, agents agree to maintain
DTC-eligible inventory in the form of jumbo certificates
registered in the name of DTC's nominee name, Cede
&Co. DTC and FAST agents electronically reconcile the results
of participants’ daily deposit and withdrawal activities.
initial public IPO A corporation's first offering of stock to the public. In an IPO, a
offering corporation must comply with registration requirements of the
Securities and Exchange Commission (SEC).
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offering documents A formal written offer to sell securities that sets forth the plan
for the proposed business enterprise (or the facts concerning
an existing one) that an investor needs in order to make an
informed investment decision.
penalty-bid period Established time period in which the lead manager has the
right to penalize syndicate members for their customers'
flipping activity.
stabilization period The duration of time immediately after the closing of an issue
during which the lead manager may purchase securities in the
open market in order to stop a decline in the price of the
securities.
In order to use the products associated with this service, you must have access to one of
the following:
• The PTS network. Contact your Relationship Manager for more information.
• CCF, CCF II, or MDH.
The following table describes the information and materials needed by DTC to process an
underwriting in a timely manner.
Submission of the following items to the At least 10 business days before the
Eligibility area of the Underwriting closing date
Department:
Note- Municipal Securities Rulemaking
• Preliminary offering document (for Board (MSRB) Rule G-34 requires
example, official statement, prospectus, underwriters to apply for depository
offering memorandum) that provides eligibility for a new issue of securities
information about the issue (for example, within one business day of either the
issuer name; description of the security; award from the issuer or after the
denominations; names of paying and execution of the contract to purchase
transfer agents; underwriter; applicable the securities from the issuer. DTC
put option, tender, and redemption understands that in the vast majority of
features) cases either of these events occurs in
• Completed and signed Eligibility time to meet this 10-business-day
Questionnaire standard. DTC will, however, work with
underwriters when these events occur
Note- You can electronically fill out and submit fewer than 10 business days before the
the Eligibility Questionnaire for new issues closing date.
through DTC's Web site at
https://login.dtcc.com/dtcorg.
For BEO issues and all Rule 144A or Regulation At least 10 business days before the
S issues, closing date
For IPO-tracked issues, a written request from 3:00 p.m. eastern time, two business
the lead underwriter to DTC's Underwriting days before the closing date
Department to make the issue eligible for DTC's
IPO Tracking System
Notification from the underwriter and the agent 1:15 p.m. eastern time on the closing
about the issue's closing date
Service Topics:
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Closing
The Closing area is responsible for ensuring that the lead underwriter's participant account
is credited on settlement date with the position for the new issue. Position is moved from a
DTC internal account to the lead underwriter's participant account for book-entry delivery
and settlement upon notification by both the issuer (or its agent) and the underwriter that
an issue has closed.
Each morning the Closing area checks the Underwriting internal account to ensure that it
has correct position for each issue scheduled to close that day. When an issuer or its agent
and the underwriter call the Closing area to confirm that the issue has closed and verifies
pertinent data, the Closing area releases the position from an internal DTC account and credits
the lead underwriter's participant account, provided that DTC received the certificates or that the
FAST balance was approved. Once the issue has closed and position is released into the
underwriter's DTC participant account, pending deliveries from the underwriter to the syndicate
members are made within minutes.
The DTC Closing Desk can be reached by calling the Underwriting Hotline at 866-724-
4402.
Note- Occasionally the issuer or its agent sends DTC a letter of authorization informing DTC that
only persons designated in the letter are authorized to release position to the participant's DTC
account.
DTC must be notified of an issue's closing by 1:15 p.m. eastern time to process the
distribution on closing date. It will, however, grant an extension for certain "high-dollar-
value" issues of$100 million or more. DTC must receive requests for extensions by 1:00
p.m. eastern time.
Issues can be closed using a Letter of Securities Possession (see Packaging) when the lead
underwriter will not be able to have securities made available to DTC within a specified
period.
See Exhibit B of the Operational Arrangements for the “Underwriting Standard Time
Frames” which provide the time frames for information and materials needed by DTC to
process an underwriting in a timely manner.
You can use the following PTS functions in association with Closing.
For more information on Closing, call the DTC Customer Support Center at (888) 382-2721.
The IPO Tracking System tracks the movement of IPO shares for a designated period. The system
monitors the market activity of an IPO issue, including the sale ("flipping") of IPO shares during the
tracking (stabilization) period and generates daily reports for the lead manager and syndicate
members itemizing that activity. Cumulative IPO tracking reports for lead managers and syndicate
members are issued daily in hard-copy form and are distributed through DTC's data distribution (DD)
boxes or through DTC's Interface Department.
Daily reports are also available in machine-readable format from approximately 4:00 a.m. to 5:00
p.m. eastern time.
In order to track a new issue, the lead manager must submit the necessary documentation as
required by DTC's Underwriting Department to make an issue DTC-eligible (see New Issue Eligibility).
In addition, the IPO tracking indicators must be activated as more fully described in the next
subsection.
Note- You must learn to use the appropriate IPO functions to deliver IPO-tracked shares or you will
be unable to successfully complete transactions. Moreover, brokers must prepare be prepared to
include their IPO Control Account when balancing their internal records. Therefore, all lead managers
will be required to test with DTC before tracking their first issue. For information on scheduling a test,
please call the Underwriting Department at (212) 855-3704.
The following table shows you how to set up the tracking of an IPO issue by DTC.
Action Result
Submit to DTC's Underwriting Department a DTC will call the underwriter to confirm that
prospectus and completed Eligibility the issue can be made DTC- eligible.
Questionnaire at least 10 days before the
closing date.
Provide the Underwriting department with CUSIP numbers will be added to the CUSIP
the CUSIP numbers of the issue 7 days master file and become eligible for all DTC
before the closing date. services. For issues that are non-FAST, DTC
will provide a denominational breakdown of
the certificates to be submitted before
closing.
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The lead manager should notify DTC's When DTC makes the issue eligible, a
Underwriting Department as early as tracking indicator on DTC's master file is
possible that an IPO issue should be turned on. The indicator defaults to "on" for
tracked, but must instruct DTC in writing no all common stock IPO CUSIPs but will be
later than 3:00 turned off if DTC is not instructed in writing
p.m. eastern time 2 days before the issue by 3:00 p.m. eastern time to track the IPO
closes. The manager should include the issue.
estimated length of the tracking period (the Tracking information is available via the PTS
maximum tracking period is 90 calendar functions IPOI and GWIZ and over the
days). Computer-to-Computer Facility (CCF)
eligibility files (ELISCA).
DTC ends tracking at the close of business on the 90th calendar day of tracking, or any day prior, as
instructed by the lead manager. If the lead manager wants to extend or shorten the end tracking date
after the issue closes, the Underwriting Department must receive a written request by 3:00 two days
before the current end tracking date.
After DTC ends tracking, at the close of business on the specified date, shares in the brokers' IPO
control accounts are moved to their free accounts and are subject to normal collateralization rules,
unless the lead underwriter has made prior arrangements to move shares into the subaccount
segregation locations. You can perform activities (such as COD withdrawals and deposits) that were
chilled during the tracking period. DTC updates the PTS function GWIZ and the CCF files ELISCA to
indicate that tracking for that issue has been turned off and generates a final tracking report. (See
About the Product for instructions on DD boxes.)
For more information on IPO Tracking, refer to the IPO Tracking System User Guide at
http://www.dtcc.com/~/media/Files/Downloads/Settlement-Asset-
Services/Underwriting/IPO.pdf.
You can use the following PTS functions in association with IPO Tracking:
GWIZ View whether tracking for an IPO issue has been turned on or off.
IPOI View information about tracked IPO issues.
IPOU Perform transactions for IPO tracked issues
For more information on the IPO Tracking System, call DTC's Customer Support Center at (888)
382-2721.
The Money Market Instrument (MMI) Program facilitates the distribution and settlement of
continuously offered securities, including, but not limited to:
• Commercial paper (CP), including municipal and corporate CP and variable rate demand
obligations (VRDO CP)
• Institutional certificates of deposit
• Medium-term notes (MTN)
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• Bank notes
• Deposit notes
• Bankers' acceptances.
Through this program, an issuing/paying agent (IPA) can send issuance and delivery
instructions to DTC electronically via the Participant Terminal System (PTS), Computer-to-
Computer Facility (CCF), or Mainframe Dual Host (MDH). All MMIs are issued in book-entry-
only (BEO) form and are held by the IPA as custodian for DTC.
In order to use the MMI Eligibility service, you must have access to one of the following:
To make an MMI issue DTC-eligible, an IPA must submit to DTC's Underwriting department
the following documentation:
DTC must receive these documents 8 business days before settlement date. The
Underwriting Department will call the IPA to inform the agent that the program has been
made eligible for DTC services.
When all documents are submitted and approved, the Eligibility area creates an issuer
control table on the DTC MMI system that allows the IPA to begin transmitting issuance
instructions for the particular MMI program. The settlement date specified in the issuance
instructions is normally the issuance date but may vary from 1 to 15 days after the
issuance date.
The issuance instruction contains the CUSIP numbers, terms of the security, and other
relevant information for DTC to update its master files for the issue. The instruction also
creates a deposit to the IPA's account and triggers a deliver order to the dealer. In
addition, the program allows the IPA to cancel pending issuances and perform withdrawal
activities for previously settled MMIs.
An Issuing and Paying Agent (“IPA”) seeking DTC eligibility for MMI issues must complete
and submit to DTC via its MMI- web-based application the following documentation:
• Program-level details including the IPA’s DTC account number, issuer name, SEC
registration or exemption information, issuer contact information, state/country of
domicile and program features (e.g., indexed to principal, variable rate, redeemable prior
to maturity).
• MMI product-specific Letter of Representations (LOR).
• MMI Certificate Master Note /Global Certificate Agreement (executed by IPA upon
becoming an IPA)
• Exhibit A (amendment to MMI certificate agreement listing the issuer name and
CUSIP base).
• CUSIP base numbers issued by the CUSIP Service Bureau representing the issuer’s
program (e.g., discount CP, MTN).
After reviewing and approving a submission, the Underwriting group produces the MMI
issuer control table (ICT). The MMI ICT allows the IPA to create an instruction to add the
CUSIP and security-level details (e.g., interest rate, maturity date, payment frequency) to
DTC’s masterfile.
For more information on MMI Eligibility contact our Underwriting Hotline at (866) 724-
4402.
You can use the following PTS functions in association with the Money Market Instrument Program:
MMII Issue, inquire about, withdraw, or cancel instructions for all money
market instruments.
For more information on the Money Market Instrument Program, call DTC's Customer
Support Center at (888) 382-2721.
DTC reviews new issue documentation (such as prospectuses, official statements, or offering
memoranda) for corporate and municipal issues submitted by underwriters for distribution and
settlement at DTC. Each issue is reviewed to determine whether it meets the standards of DTC's
Operational Arrangements (OA) to qualify for DTC's full services. As part of the review process,
DTC's eligibility staff will contact the underwriter and agent bank (and, if the underwriter is not a
direct participant, the participant clearing the issue at DTC) to review and confirm relevant issue
information. For issues in book-entry-only (BEO) form, DTC requires that a Letter of
Representations (LOR) be filed and signed by the issuer and issuer's agent or agents.
Municipal issue LORs are reviewed and LORs for BEO corporate issues must be
submitted and approved by DTC's General Counsel's office. The following types of
issues are made eligible:
• Corporate debt and equity issues, including Rule 144A and Regulation S
securities; Section 3 (c) (7) qualified purchaser issues that are also Rule 144A or
Regulation S securities; American Depositary Receipts (ADRs); and global issues
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• Municipal issues, including municipal bonds, notes, and variable rate demand
obligations (VRDOs).
For information on the eligibility of money market instruments, see the Money Market
Instrument (MMI) Program section. Information on the eligibility of retail certificates of
deposit, unit investment trusts, and municipal and corporated insured products is
available in the Processing section.
For each new corporate or municipal issue being considered for eligibility, DTC requires
the following documentation:
Note- You can also electronically fill out and submit the Eligibility
Questionnaire to DTC through the DTC Web site at
https://login.dtcc.com/dtcorg. A separate Eligibility Questionnaire is not
required for issues submitted through the PTS function PUND; the same is
information is requested via the function.
Note- You can obtain copies of the Eligibility Questionnaire, the Operational
Arrangements, and the standard Letters of Representations and riders by e-mail
from DTC's Web site (https://login.dtcc.com/dtcorg) or by calling DTC's
Underwriting Department at (212) 855- 3704.
Failure to submit the required LOR or BLOR may adversely affect the timely
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When all of the preceding documents have been submitted and approved, the CUSIP
numbers are added to DTC's security master file and are eligible for DTC services. The
issue is then ready to be packaged and closed. This procedure applies to all new issues
offered by underwriters. Several types of issues require additional documentation
and/or have special requirements in order to make them eligible.
Additional Requirements
The following table lists issues that require additional documentation or have special
requirements, or both, to become eligible at DTC.
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Rule 144A securities Securities eligible for resales under Rule 144A are exempt
from registration with the SEC. These securities can be
sold (under Rule 144A) exclusively to qualified
institutional buyers (QIB). To make a Rule 144A issue
eligible for DTC services, the lead underwriter must
Section 3 (c) (7) Under Section 3 (c) (7) of the Investment Company Act of
securities (which are also 1940 (the 1940 Act), certain issuers are exempt from SEC
Rule 144A or Regulation S registration when sales of their issues are restricted to
issues) entities defined as Qualified Purchasers in the 1940 Act. A 3
(c) (7) issue that is also eligible for resale under Rule 144A
or Regulation S may be made DTC-eligible.
Additionally, the underwriter or the issuer may instruct the
Underwriting Department to
Certificated (non- BEO) To make a certificated (non-BEO) debt issue eligible for DTC
debt issues services, issuers must supply written assurance that the
issue will be structured in such a way as to ensure that the
paying agent can pay DTC on time. DTC requires that issuers
sign a Principal and Income (P&I) Letter stating that issuers
shall remit by 1:00 p.m. eastern time on the payable date all
principal and income to the paying agent to guarantee that
the paying agent can wire the funds to DTC no later than
3:00 p.m. eastern time on the payable date.
After the Eligibility area completes the review of a new issue, the issue proceeds through
three other areas of the Underwriting Department: Processing, Packaging, and Closing.
DTC offers lead underwriters a Limited Underwriting Service for non-BEO municipal
issues with a principal value of$1 million or less. Lead underwriters must submit to DTC
a preliminary offering document and an Eligibility Questionnaire. The issue does not go
through the closing process; rather, the issue is made eligible for deposit and
participants submit deposits for credit to their DTC account. Use of this service reduces
the Underwriting fee.
Note- For more information on the Limited Underwriting Service, call DTC's Customer
Support Center at (888) 382-2721.
PUND, a function available through DTC's Participant Terminal System (PTS), allows
participants to input issue information directly into DTC's underwriting database,
expediting the approval of new issues and reducing paperwork and phone
communication with DTC. The function improves your processing efficiency and
decreases underwriting fees.
Through PUND, you can track an issue's progress throughout the underwriting process
(for example, approval and eligibility dates, packaging and closing status), determine
DTC certificate denomination requirements, and research a file dating back at least 15
months from an issue's first settlement date.
Note- To find how to gain access to PUND, call your DTC Relationship Manager.
The Eligibility Questionnaire is available from DTC through the DTC Web site
(https://login.dtcc.com/dtcorg) . You can either
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• Through the public site, download the questionnaire as a PDF (Adobe Acrobat)
file, print it, and mail or fax it to DTC; or
• Through the members-only site, fill in the questionnaire electronically and submit
it to DTC through WUN. An ID and password are required.
Legal Considerations
Note- For instruction on how to use the Web questionnaire call your DTC Relationship
Manager.
You can use the following PTS functions in association with New Issue Eligibility.
For more information on New Issue Eligibility, call DTC's Customer Support Center at
(888) 382- 2721.
The DTC Underwriting Department reviews eligibility requests (“Older Issue Eligibility Requests”) from
Participants for equity, corporate and municipal securities previously distributed outside DTC (“Older
Issues”).
1
The Older Eligibility Questionnaire is a form that a Participant must complete with respect to the
Older Issue to provide DTC with the issuer’s name, issue description, CUSIP number, information
relating to compliance with Eligibility Requirements, contact information, and other information
required in order for DTC to process the issue. In addition, by signing the Older Eligibility
Questionnaire the Participant (i) represents and warrants (a) that the issuer complies with all
Page 45 of 52
representing the securities and an agent attestation form (“Agent Attestation Form”) 2 through DTC’s
Securities Origination, Underwriting and Reliable Corporate Action Environment (UW SOURCE) system
as an Eligibility Only request. Further documents and information may be required as part of the
eligibility review. (Note that all eligibility requests, whether for an underwritten distribution through
DTC or for older securities already outstanding in the secondary market, require a copy of the offering
documentation be provided to DTC for review.) Participants should see the OA 3 for DTC’s eligibility
criteria and information on required documentation for eligibility requests.
For information relating to DTC’s securities eligibility requirements, and related required
documentation and systems requirements to request eligibility, please see the OA,
available at http://www.dtcc.com/~/media/Files/Downloads/legal/issue-
eligibility/eligibility/operational-arrangements.pdf.
• Restricted securities
• Customer-registered custodial assets
• Non-DTC-eligible securities, including certificated and money market instruments, private
placements, and limited partnerships.
DTC's Custody Service, used in conjunction with the New York Window Service and DTC's Branch
Deposit Service, allows you to retain control of your securities without having to physically handle
and secure them. The Older Issue Eligibility area supports the Custody Service by reviewing issues
for eligibility and adding the CUSIP numbers to the security master file.
In order for a Participant to make a deposit through the Custody Service, the security must
first be setup on DTC’s masterfile.
applicable securities laws, rules and regulations, and banking regulations, (b) the registration or
exemption status of the Older Issue under the Securities Act of 1933, and (c) that the information
provided on the form is true, accurate and complete, (ii) agrees to indemnify DTC and its affiliates for
any loss, damage, cost or expense, arising out of the eligibility request and the Deposit of the
referenced Security, and (iii) certifies that it complies with the Rules regarding compliance with
sanctions administered and enforced by the Office of Foreign Assets Control (OFAC) and that the
Participant has implemented a risk-based OFAC compliance program.
2
By signing the Agent Attestation Form, the Agent for the issue represents that the Agent will comply
with the requirements stated in the DTC Operational Arrangements with respect to the issue upon
acceptance of the issue as eligible for deposit at DTC (“OA”). The OA is available at
http://www.dtcc.com/~/media/Files/Downloads/legal/issue-eligibility/eligibility/operational-
arrangements.pdf.
3
Supra note 2.
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You can use the PTS function GWIZ to view the details of a DTC-eligible issue.
For more information on Older Issue Eligibility, call DTC's Customer Support Center at
(888) 382- 2721.
Packaging Inquiries
The Packaging area inspects the physical certificates received from transfer agents, counsel,
and Participants for NON-FAST securities to verify certain information about the issue
previously entered via UW SOURCE. Issuers (or their underwriters) are required to submit
the certificates to DTC by noon on the day prior to closing date in accordance with DTC’s OA.
For BEO securities, DTC requires a deposit of one or more certificates registered in the name
of DTC's nominee name, Cede &Co., for each maturity of the securities. If the aggregate
principal amount of any maturity exceeds $500 million, one certificate will be issued for
each $500 million of principal amount and an additional certificate will be issued for any
remaining principal amount of such issue.
If registered certificates cannot be made available to DTC according to this schedule, the
lead underwriter must submit a signed Letter of Securities Possession in order to process
the distribution of the issue by book entry on the closing date.
Before an issue can close, non-FAST securities to be distributed through DTC should be
in the depository's possession by noon eastern time 1 day before closing. This allows
DTC to ensure that certificates contain certain required elements and to address any
irregularities before closing.
The Packaging area inspects the physical certificates received from transfer agents,
counsel, and participants to verify certain information about the issue previously
entered into the underwriting database and to create position so that the issue can be
distributed through DTC's system. (For more information see Closing Inquiries.)
Note- Registered certificates, excluding those for book-entry-only (BEO) issues, must
comply with American National Standards Institute (ANSI) standards and must have a
standard assignment area.
For BEO securities, DTC requires a deposit of one or more certificates registered in the
name of DTC's nominee name, Cede &Co. , for each maturity of the securities. If the
aggregate principal amount of any maturity exceeds$500 million, one certificate will be
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issued for each$500 million of principal amount and an additional certificate will be
issued for any remaining principal amount of such issue.
For a FAST issue, the transfer agent confirms the CUSIP number and the amount of the
issue via the PTS function FRAC (FAST Reject and Confirmation). The FAST agent must
confirm the balance as early as the opening of business, but no later than noon, for DTC
to credit securities to a participant's account on the closing date of the issue. (For more
information see New Issue Eligibility.)
If registered certificates cannot be made available to DTC according to this schedule, the
lead underwriter must submit a signed Letter of Securities Possession in order to process
the distribution of the issue by book entry on the closing date.
Note- You can request a copy of this letter from the DTC Web site at
http://www.dtcc.com/~/media/Files/pdf/2014/9/11/1647-14.pdf
(https://login.dtcc.com/dtcorg) or by calling the Underwriting Department at (212)
855-8820.
You can use the following PTS functions in association with Packaging.
For more information on Packaging, call DTC's Customer Support Center at (888) 382-2721.
Processing Inquiries
About the Product
The Processing area is responsible for entering into DTC's Underwriting database critical
information on all corporate and municipal issues. Processing also approves and
processes retail certificates of deposit (CD), unit investment trusts (UIT), and municipal
and corporate insured products.
After a corporate or municipal issue is made eligible (see New Issue Eligibility) , the
Processing area enters the relevant details of an issue and ensures that all data
processed have been updated on the DTC security master file. You can view these details
via the PTS function GWIZ or request DTC's Eligibility Security File (ELISCA) as an
automated input via Computer-to-Computer Facility (CCF), CCF II, or Mainframe Dual
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Host (MDH).
In addition, Processing adjusts billing to include late fees for municipal and corporate
issues that were submitted late to DTC for eligibility or that have incurred billing
surcharges, or both.
Following are the procedures for providing to the Processing area information on
eligibility requests for retails CDs, UITs, and municipal and corporate insured products.
A completed and signed DTC Eligibility CD Request Five days before closing date
form faxed by the underwriter to the Processing area
with the following information on the cover sheet:
Underwriting Department
A completed and signed DTC UIT Eligibility form and Five days before closing date
an offering document sent by the underwriter to
Underwriting Department
10041
Verification by the underwriter that its UIT issues 2:00 p.m. eastern time 1
have been correctly added to DTC's security master business day before closing date
file. Discrepancies must be reported to DTC
immediately.
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A completed and signed DTC Eligibility Insured Five days before closing date
Request form faxed by the underwriter to the
Processing area at (212) 855-5004.
Underwriting Department
Verification by the underwriter that its insured issues 2:00 p.m. eastern time 1
have been correctly added to DTC's security master business day before closing date
file. Discrepancies must be reported immediately.
You can use the PTS function GWIZ to view the details of a DTC-eligible issue.
For more information on Processing, call DTC's Customer Support Center at (888) 382-
2721.
Background
The Security Holder Tracking Service or the SH Tracking Service will allow issuers, either
themselves or through an issuer-designated administrator, to track and limit the number of
beneficial owners for an individual CUSIP.
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In order to support the settlement and asset servicing of certain securities, DTC was asked to build
a mechanism which would allow issuers to track and limit the number of beneficial owners of its
securities.
Process Overview
To support the tracking of holders in a designated security, DTC will provide access to its Inventory
Management System (IMS) to those administrators assigned by the issuer. Once the issue is
established on the DTC master file as one that requires tracking, all transactions will be held in IMS
awaiting administrator approval to proceed to settlement.
In order to use the service, DTC must be notified during the underwriting eligibility process that the
issue requires third-party tracking. Upon receipt of all required documentation, DTC will activate the
tracking indicator on its security master file and provide IMS access to the assigned administrator,
but only to allow for inquiry and approval/disapproval of transactions assigned to the respective
administrator.
During the Underwriting closing process, the position will move from a DTC internal account to a
designated sub-account of the lead underwriter. The move from the DTC internal account to the
lead underwriter is subject to the approval of the administrator. Once the shares are moved into the
designated sub-account, all share movement from that point on will require the approval of the
designated administrator through IMS.
Once transaction approval has been received, and all other settlement risk controls have been met,
the shares will move from the delivering participant’s sub-account to the receiving participant’s sub-
account, either free or versus payment. These Security Holder Tracking transactions will use a new
Account Transaction Processor (ATP) activity code in DTC (42). Normally, deliver orders move
position from one participant’s general free account to another participant’s general free account,
either free or versus payment.
For risk management purposes, these issues will be designated as having zero collateral within
DTC’s settlement system.
Eligibility
The eligibility process for a tracked security to be made and remain DTC-eligible will remain the
same. In addition to the traditional process, DTC must be instructed in writing to set up a specific
CUSIP for tracking. At the same time, the issuer must instruct DTC as to whom will perform the
function of the administrator for the CUSIP within the SH Tracking Service.
Upon receipt of all of the aforementioned documentation, DTC will make the CUSIP DTC-eligible and
will activate the tracking indicator on its security master file. Additionally, once it is made eligible,
DTC will perform asset servicing for the issue. The administrator appointed by the issuer will control
movements of the particular CUSIP for which it has been appointed. Once the tracking indicator has
been activated on the master file and the administrator has been appointed, no transfer of the
securities shall take place in the tracked security without the approval of the administrator through
the Inventory Management System (IMS). The administrator, based on requirements of the issuer,
shall be solely responsible for determining whether a transaction should be effected in DTC. Once
approved by the administrator, DTC may perform centralized book-entry settlement.
IMS will only allow an administrator access to view and approve transactions for CUSIPs for which
they have been appointed administrator as reflected in DTC’s records.1
The tracked securities will not be held as part of a participant’s general free account nor will they be
considered eligible collateral in DTC’s settlement system.
Although the Security Holder Tracking Service was developed to address the specific concerns of
closely held Rule 144A issues, in practice it could be used for other types of securities for which the
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number or character of the beneficial owners requires some level of control by a third-party
administrator.
1
As DTC is relying solely on the instructions of the administrator in order to effect settlement in
tracked securities and has no knowledge of the number or character of the underlying beneficial
owners, use of the SH Tracking Service by any party will constitute an agreement that DTC shall not
be liable for any loss or damages related to the use of the SH Tracking System. Each user of the SH
Tracking Service agrees to indemnify and hold harmless DTC and its affiliates from and against any
and all losses, damages, liabilities, costs, judgments, charges, and expenses arising out of or
relating to the use of the SH Tracking Service.