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Microsoft Excel Notes

The document discusses Microsoft Excel and provides examples on how to use Excel functions such as SUM, AVERAGE, MAX, MIN, COUNT, IF, and COUNTIF. It explains what formulas and functions are in Excel and how they can be used to automatically compute and analyze data. Step-by-step instructions are given for problems that demonstrate applying the different functions to data in Excel.

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juswaxhitler1941
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47 views9 pages

Microsoft Excel Notes

The document discusses Microsoft Excel and provides examples on how to use Excel functions such as SUM, AVERAGE, MAX, MIN, COUNT, IF, and COUNTIF. It explains what formulas and functions are in Excel and how they can be used to automatically compute and analyze data. Step-by-step instructions are given for problems that demonstrate applying the different functions to data in Excel.

Uploaded by

juswaxhitler1941
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 9

Keep This in Mind!

MS Excel is a software program produced by Microsoft that al-


lows users to organize, format and calculate data with formulas
using a spreadsheet system. It provides an automated way of
displaying any statistical data. It can be used to automatically
compute for several factors that are not easy to notice especially
when faced by a large data. Microsoft Excel includes several
arithmetic and basic functions that help you compute faster.

Basic Parts of Excel Window

NAME BOX FORMULA BAR


-displays the -in Formula bar,
location or name you can enter or
of a selected cell. edit data, a formu-
la, or a function
Column A; Row 3 that will appear in a
specific cell.
1
Formatting Text and Numbers

One of the most powerful tools in Excel is the abil-


ity to apply specific formatting for text and numbers.
Instead of displaying all cell content in exactly the same
way, you can use formatting to change the appearance
of dates, times, decimals, percentages (%), currency ($),
and much more.

To apply number formatting:


1. Select the cell(s) you wish to modify.
2. Click the drop-down arrow next to the Number Format command on the
Home tab. The Number Formatting drop-down menu will appear.
3. Select the desired formatting option.
4. The selected cells will change to the new formatting style.

2
With Microsoft Excel, computing, organizing and ana-
lyzing data are much simpler through the use of For-
mulas and Functions. But before we proceed to Excel
Formulas List, let’s define first the key terms...

FORMULA -is an expression that calculates values in a cell or in a


range of cells.
Excel uses standard operators for formulas, such as a plus
sign for addition (+), a minus sign for subtraction (-), an asterisk
for multiplication (*), a forward slash for division (/), and a caret
(^) for exponents.
All formulas in Excel must begin with an equals sign (=).
This is because the cell contains, or is equal to, the formula and
the value it calculates.

FUNCTION -is a predefined formula already available in Excel. Func-


tions perform specific calculations in a particular order
based on the specified values, called arguments, or parame-
ters.

Parts of Function

3
EXCEL FUNCTIONS:

=SUM Calculates the sum of the values of a range of a cells

=AVERAGE Calculates the arithmetic mean of a range of cells or values


=MAX Gives the maximum value in a range of cells or values

=MIN Gives the minimum value in a range of cells or values

=COUNT Counts the number of cells in a range of cells or values

=IF Shows a series of calculations using the same formula but a different
value for each calculation to determine whether the formula is true
or false.

Examples of Excel Functions:

Problem #1: Using Figure 1, get the total sales per item. Use the SUM
Function.

Steps in using the Sum Function:


1. Click on the cell you want to perform the formula.
2. Click the Formulas tab, go to the Function Library group and click
the AutoSum button.

3. Highlight the data that you would like to add.


4. Press the Enter key on your keyboard to finish the formula.

4
Problem #2: Using Figure 1,
get the total average
sales per item. Use the
AVERAGE Function.

Steps in using the Average


Function:
1. Click on the cell you want
to perform the formula.

2. Click the Formulas tab,


go to the Function Library
group and click the
AutoSum
drop-down button.

3. On the drop-down menu


click the Average com-
mand and highlight the
data that you would like
to find the average value.

4. Press the Enter key on


your keyboard to finish
5
Problem #3: Using Figure 1, identify the biggest or the maximum sale.
Use the MAX Function.

Steps in using the Max Function:


1. Click on the cell you want to perform the formula.
2. Click the Formulas tab, go to the Function Library group and click
the AutoSum button.

3. On the drop-down menu click the MAX command and highlight the
data that you would like to find the maximum value.
4. Press the Enter key on your keyboard to finish the formula.

Note: The result should be ₱ 95,000.00

Problem #4: Using Figure 1, identify the least or the minimum sale for
the whole quarter. Use the MIN Function.

Steps in using the Min Function:


1. Click on the cell you want to perform the formula.
2. Click the Formulas tab, go to the Function Library group and click
the AutoSum drop-down button.

3. On the drop-down menu click the MIN command and highlight the
data that you would like to find the minimum value.
4. Press the Enter key on your keyboard to finish the formula.

6
Note: The result should be ₱ 40,000.00

Problem #5: Using Figure 1, count the number of cells that contains the
amount of sales. Use the COUNT Function.

Steps in using the Count Function:


1. Click on the cell you want to perform the formula.
2. Click the Formulas tab, go to the Function Library group and click
the AutoSum drop-down button.

3. On the drop-down menu click the COUNT command and highlight the
data that you would like to count.
4. Press the Enter key on your keyboard to finish the formula.

Note: The result should be “24” .


*Try to count manually the total number cells that is highlighted.*
7
Figure 2. Sales for the Second Quarter of Year 2020

Formula:
=IF(B2>=C2,"Met Quota","Did Not Meet Quota")

Problem #6: Using Figure 2, identify those sales persons who have met
their quota and those who have not. Use the IF Function.

Steps in using the If Function:


1. Click on the cell you want to perform the formula.
2. Click the Formulas tab, go to the Function Library group and click
the AutoSum drop-down button.

3. On the drop-down menu click the More Functions and on the Insert
Function dialog box select the IF command.

8
4. On the Function Argument dialog box, fill in the required information
on the boxes.

5. Logical Test is a statement that gives condition and can be evaluated


by true or false. For example, B2>=C2
6. On the value IF_True, it is the value that is returned if the logical test
is TRUE. For example, “Met Quota” (the text will appear on the select-
ed cell if the value of B2 satisfy the condition.)
7. On the value IF_False, it is the value that is returned if the logical test
is FALSE. For example, “Did not meet Quota” (the text will appear on
the selected cell if the value of B2 does not satisfy the condition.)
8. If you had already filled in the function argument, click OK.

Problem #7: Using Figure 2, determine if how many sales persons were
able to meet their quota. Use the COUNTIF Function Syntax.

Formula: Range—the cells where the counting will


=COUNTIF(range, criteria) take place
or Criteria—the label or value that deter-
=COUNTIF(D2:D7,"Met Quota")
mines if it is to be counted

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