4.3.1en Organic Management v 16.11.

2021 Farm or Date of filling in 1/16

Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

Organic Management Plan (OMP) and Audit Report according to NOP, Regulation (EC) 834/07 and JAS
Crop Production
Introduction
The yellow fields are to be filled in by the farm or company, the blue ones by the CERES inspector.
Inspection schedule
Date Hour: from… …to Activity Together with … (farm responsibles) Special incidents

Any findings during the inspection,

which require an immediate reaction
by the certifier?
OMP update in case of re-certification: Has the operator submitted a complete and correct update to the OMP
before the inspection? (This is compulsory for NOP certification!)
Did the inspector take samples during the inspection (please specify and indicate date of shipment to laboratory):
Has a translator been used during the inspection? If yes, please explain how impartial translation is ensured:
Please describe the general structure and activities of the project (e.g. Subunits, Subcontractors, etc.),

To be filled in by the farm or company To be filled in by the inspector

1 Farm address (please indicate here the farm name and address – even if this is not identical to the certificate holder!) C1 Comments
Farm name: Kablon Farm Foods Coproration Owner: Ernesto B. Pantua, Jr., Maria
Digna Josefina Pinky P. Albaño,
Leonor B. Pantua, Agnes P.
Tiamzon, Cecilia P. Prudente
Farm manager (if different from the owner): Ernesto B. Pantua, Jr.
Contact person for certification: Mario A. Macasero
Legal set-up (e.g. Ltd., or family farm): Corporation (SEC)
Street, N°, PO-Box: Purok 6, Barangay Bunao Town, Post Tupi, South Cotabato, 9505
Code:
Country: Philippines Phone:
Fax: +6383 226 1030 Mobile phone: +639088982650 E-mail: Kablon.farm@gmail.c
om
GPS Coordinates (of the company headquarters): 6.3284893/124.9461746
Website: www.kablonfarms.com
1
Please use the following abbreviations: Compliant and/or Correct - C; Partly Compliant and/or Partly Correct – P; Not Compliant and/or Not Correct – NC; Not Applicable – NA; Not Verified or Not Sure - ?
 4.3.1en Organic Management v 16.11.2021 Farm or Date of filling in 2/16
Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

To be filled in by the farm or company To be filled in by the inspector

1 Farm address (please indicate here the farm name and address – even if this is not identical to the certificate holder!) C Comments
Please explain in which way you refer to organic
certification on your website (if any):
Are there other operating locations (warehouses, etc.)? If We also have our organic warehouse/storage at our
yes, please indicate them accordingly Main Plantation located at Kablon, Tupi, South
Cotabato. And the non-organic is located at our
Main Office Bunao, Tupi, South Cotabato.
2 Your partners for organic handling
2.1 Processor: Are your products processed (packed, washed, frozen, Yes ☐ No, only on-farm post- ☒
dried, etc.) by an independent unit after harvest? harvest handling
2.2 If "yes", please give your processor's name and com- NA
plete address, including phone, fax, e-mail, or indicate,
if you still don't know, who will process your products
2.3 Exporter: Please give your exporter's complete address, Kablon Farm Foods Corporation
or indicate, if you still don't know who will be your exporter,
or if you are not planning to export your organic products
at all
2.4 Certificate holder: the certificate should be issued to the name of Kablon Farm Foods Corporation
(please include complete address, if different from 1 or 2.3):
2.5 In case the farm is a subcontractor for the certificate holder, a NA
copy of the subcontract is attached as Annex N°:
3 Scope of certification
3.1 Requested this Requested 1st time Not first time, certi- Previously certified
year fied since … (year) by…
Regulation (EC) 834/07 ☒ ☐ ✘ 2019 CERES
NOP ☒ ☐ ✘ 2019 CERES
COR (Canada) ☐ ☐ ☐
JAS ☐ ☐ ☐
Other (indicate): ☐ ☐ ☐
3.2 Do you have a copy of the standard(s) according Hardcopy ☒ Access through ☒ No copy ☐
to which you request certification? internet
3.3 Please explain, to which extent you studied and We have been practicing this methods for years
understood the respective standard(s): now.
3.4 Has organic certification ever been denied to you, or has it been suspended or Yes ☒ No ☐
revoked?
If "Yes", please describe, when, by whom, why, and what We weren’t able to renew our organic
has changed since then: certification. But still practicing the same
methods.
 4.3.1en Organic Management v 16.11.2021 Farm or Date of filling in 3/16
Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

3.5 Is the company still certified by other certification bodies? If

yes, from which CB? And for which scopes and/or
standards?
4 Previous corrective actions: Please list the corrective actions agreed after last inspection, and explain
to which extent they have been implemented:
Not applicable, this is the first year we apply for certification ☐ No corrective actions ☒
Corrective action Implementation

5 For which areas and crops do you request certification this year?
Crop Organic In conversion
Third year Second year First year
ha tons ha tons ha tons ha tons
Cacao 23,725 49,654 kg
trees
Mangosteen 1,527 14,701 kg
trees
Guyabano 1,840 30,328 kg
trees
Coconut 4,843 253,096
trees pcs mature
nuts
10,789 pcs
young nuts

6 Approximate data about your farm's environment

Altitude above sea level: 500 m Yearly rainfall: 1623 mm
Soils: Sandy-Loam

7 Farming and activity schedule for your crop(s) in your area At what time of the year does
this activity take place?
Land tillage NA
Planting / sowing When needed
Weed control Once a Month
Disease control NA
Pest control NA
 4.3.1en Organic Management v 16.11.2021 Farm or Date of filling in 4/16
Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

Harvest Depending on the Schedule

On-farm storage Everyday
On-farm processing Everyday
Off-farm storage NA
Off-farm processing NA

8 Environmental management
8.1 Is soil erosion a (potential) problem on your farm? Yes ☐ No ☒
If "yes", what do you do to prevent erosion? NA
8.2 Is water pollution through inadequate manure or slurry storage or through excessive Yes ☐ No ☒
manure application a (potential) problem on your farm?
8.3 Do you burn crop residues or other organic material on your farm? Yes ☐ No ☒
8.4 Does your farm include forest areas, hedgerows, wetlands, or other ecologically No ☐ Yes: x ha
valuable areas, which are not being used for cropping or grazing?
Description: These are buffers of the entire farm which
serves as forest area since the farm is in the
middle of a conventional pineapple plantation.
Will these areas be conserved? Yes
8.5 Have forest areas or other ecologically valuable areas been logged or burned, to Yes ☐ No ☒
obtain farmland?
8.6 What else do you do to assure a high level of biodiversity on We have different kinds of bees. A lot varieties
your farm? of grasses.
8.7 Is inorganic litter collected and disposed on one clearly defined place, Yes ☐ Partly ☒ No ☐
where it does not constitute a hazard for water, crops, people or animals?
9 Farm description1
9.1 Plots and crops (please list all plots – including grassland, fallow, wasteland and conventional crops!)
Plot N° or Area Last use of convent Conv. Crops planted Proposed
Name (ha) inputs (month/year) ?2 (or cover crops into perennials) status3
Fertilizer Pesticide 3 years ago 2 y. ago 1 y. ago this y.
Please see ☐
annex 9.1
☐
☐
☐
☐
9.2 Please attach a map / drawing of all your plots. In Annex N° Please see annex 9.2

1
Please use additional sheets or extend this table, if necessary! You can also refer to a separate plot list instead of completing this table.
2
Please tick here if you plan to continue managing the respective plot with conventional technology!
3
“organic”, “1st year conversion”, “2nd year conversion”, “3rd year conversion”, “conventional”
 4.3.1en Organic Management v 16.11.2021 Farm or Date of filling in 5/16
Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

9.3 Do you have livestock on your farm? No ☒ Yes, we have: Species Number
If "yes", please
describe livestock
practices:
10 Conversion Inspector
10.1 Conversion period for new plots: Please mark here, if not applicable, because all plots have already ☒
undergone conversion
If not, please fill in the following:
10.2 When did you start to manage your farm organically 1990’s, 2003 we were certified as an organic
(please differentiate for single plots, if relevant). Please farm then in the year 2017 we were once again
refer to 9.1! certified by OCCP until today as an organic
certified farm.
10.3 Do you request recognition of land management previous to signing a contract with Yes ☐ No ☐
CERES?
10.4 If "yes", what proofs do you have for organic management NA
in the past?
11 Parallel and mixed production, separation of crops with different status
11.1 Do you have on your farm: Yes No If yes, please fill in...
Parallel production: ☐ ☒ 11.2,11.3 and 11.4
The same crop on organic and "in conversion" fields: ☐ ☒ 11.3
Mixed or split production: ☐ ☒ 11.2 and 11.4
11.2 Description of your pre-harvest separation system in case of parallel or Yes Partially No NA
mixed production:
Are records for the organic part kept separately? ☐ ☐ ☐ ☒
Are organic inputs kept in a separate and labeled store? ☐ ☐ ☐ ☒
Is an exclusive sprayer used for organic crops? ☐ ☐ ☐ ☒
Is this sprayer labelled and kept separately? ☐ ☐ ☐ ☒
Is there an exclusive drilling machine for organic crops? ☐ ☐ ☐ ☒
Are separate containers used for organic harvest? ☐ ☐ ☐ ☒
If not: are recipients washed before harvesting organic products? ☐ ☐ ☐ ☒
In case of irrigation panels: Is the organic part clearly labelled, to prevent the ☐ ☐ ☐ ☒
unintended application of prohibited substances through irrigation water?
11.3 Separation during and after harvest, in case of parallel production or Yes Partially No NA
fields with different status (same crop)
Are records for the organic part kept separately? ☐ ☐ ☐ ☒
Organic and non-organic fields are harvested on different days? ☐ ☐ ☐ ☒
Are separate and clearly identified containers used for organic harvest? ☐ ☐ ☐ ☒
Is there a separate and clearly labeled store for organic products? ☐ ☐ ☐ ☒
Organic products are transported separately from non-organic? ☐ ☐ ☐ ☒
 4.3.1en Organic Management v 16.11.2021 Farm or Date of filling in 6/16
Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

Are there daily field wise detailed harvesting records? ☐ ☐ ☐ ☒

11.4 Please list all inputs (fertilizers, pesticides, etc.) you use on the conventional ✘
crops and attach application records and inventory list.

12 Seeds and planting stock

12.1 Crop Own organic seeds Purchased organic Conventional Conventional seeds
seeds seeds untreated treated
Cacao ☒ ☐ ☐ ☐
Mangosteen ☒ ☐ ☐ ☐
Guyabao ☒ ☐ ☐ ☐
Coconut ☒ ☐ ☐ ☐
☐ ☐ ☐ ☐
12.2 If you use conventional seeds or planting material, please NA
describe your efforts for obtaining organic seeds:
12.3 If you use conventional seeds or planting material, NA
approval for the use of conventional seeds received from
CERES?
12.4 How do you assure that no genetically modified varieties NA
are used on your farm?
13 Crop rotation
13.1 Not applicable, we have only perennial crops ☒
13.2 Crop rotation as described in 9.1, nothing more to be explained about it ☐
13.3 Otherwise, please explain your crop rotation: NA
14 Legumes and cover crops
Please mention the legume species used on your farm and Madre de agua, Madre de cacao, Indigo fera,
the percentage of total land or rotation covered by legumes: arinson and aratisfintoi
15 Fertilization
15.1 Fertilizer Origin: Quantity (t, kg or l) Inactive ingredients (for commer-
used per ha and year cial fertilizers, only for NOP)
Own Purchased
FFJ ☒ ☐ 468 Liters/yr.
FFA ☒ ☐
VermiCast/Vermi Tea ☒ ☐
Calphos ☒ ☐ 882 Liters/yr.
IMO ☒ ☐
15.2 For all fertilizers from sources outside the farm (organic Not relevant, no interest in EU certification ☐
and mineral), the EU regulation prescribes that they are
used only in case of proven deficiency. Please describe
 4.3.1en Organic Management v 16.11.2021 Farm or Date of filling in 7/16
Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

how you make sure that this is put in practice:

15.3 According to the EU regulation and JAS, rock Not applicable, we don't use rock phosphate ☒
phosphate used in organic farming must not exceed 90 No interest in EU or JAS certification ☐
mg Cadmium (Cd) per kg. In case you use rock phos- Phosphate analysis is in Annex N°:
phate, please attach cadmium analysis:
15.4 According to Reg. (EC) 889/08, Compost from Not applicable, we don't use such compost ☐
separately collected organic household waste must not No interest in EU certification ☐
exceed the concentrations of heavy metals mentioned Compost analysis is in Annex N°
in Annex I. In case you purchase such compost from
external sources, please attach heavy metal analysis:
15.5 According to Reg. (EC) 889/08 – Annex I, (dried) Not applicable, we don't use such types of ☐
farmyard manure, dehydrated poultry manure, com- fertilizers.
posted animal excrements, including poultry manure No interest in EU certification ☐
and composted farmyard manure as well as liquid
animal excrements must not originate from Factory Evidence in Annex N°
farming. In case you use such types of fertilizers,
please provide relevant evidence.
15.6 According to Reg. (EC) 889/08, Art. 3, the total amount Not applicable, we don't use such types of ☐
of livestock manure […] shall not exceed 170 kg of fertilizers.
nitrogen per year/hectare of agricultural area used. In No interest in EU certification ☐
case you use such types of fertilizers, please describe
how you make sure that this is put in practice:

15.7 Composting Procedure according to NOP. In case you Not applicable, no interest in NOP certificate ☐
apply for NOP certification, please describe your Not appl., we don't use livestock manure ☐
composting procedures Composting time (weeks):
Application time (months before harvest)
What do you do to obtain high composting
temperatures (55 – 75° C)?
16 Disease, pest and weed control
16.1 How do you prevent pests, diseases and weeds on Employ manual weeding or by using a grass
your farm? Please give some concrete examples: cutter. For the diseased plant parts these are fed
to the vermibeds.
16.2 Please list all plant protection products which you use or plan to use:
Crop Pest, disease Product used Doses Active Inert ingredients
or weed (name) (e.g. litres/ha ingredient(s) (only for NOP)1
and frequencies)
Cacao Pod Borers Trichogama

1
Alternatively, you can annex a confirmation of compliance for the used input from a USDA-NOP accredited control body
 4.3.1en Organic Management v 16.11.2021 Farm or Date of filling in 8/16
Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

Magosteen
Guyabano
Coconut

16.3 How do you ensure that only permitted sub- We control purchasing to active ingredients and make
stances are used, and that they are used only if our own Organic Concoctions. We also do mechanical
really necessary? protection by cutting infected plant parts and biological
control such as Trichogama.
16.4 Please list any other inputs you use in organic NA
crop production, including substances which are
neither fertilizers nor pesticides (e.g. plant growth
promoters, plant hormones, etc.):
17 Pesticide drift from neighbor farms
17.1 Please describe neighbor areas of your field margins, Two farms are located in the middle of Pineapple
and give a general assessment of risk of pesticide drift: Plantation, drift (pesticide) comes from all sides of
the farm.
17.2 Please list all your field margins which have a potential drift risk from conventional Not applicable ☒
fields:
Plot Margin (North, Conv. neigh- Spraying in- Spraying Distance Margin Drift risk
East…) bor crop tensity equipment (meters) vegetation

17.3 Do you do testing for pesticide residues? Yes ☐ No ☒

If "yes", please describe sampling procedures and frequency:
Test results are attached in Annex N°
18 Harvest and production
18.1 Crop Production last season (indicate units!) JANUARY (Expected) Production this Harvest period
TO DECEMBER 2021 season JAN. TO DEC. 2022 (months)
Total gross1 Total net2 Gross* per ha Total gross* Gross* per ha
Cacao 35,156 kgs 724.3 kgs 35,000 kgs 721.1 kgs Jan-Dec
Mangoste 5,385 kgs 2,747.4 kgs 3,400 kgs 1,734.1 kgs Jan-Dec
en
Guyabano 5,385 kgs 1,173.2 kgs 19,000 kgs 4,139.4 kgs Jan-Dec
Coconut 102,122 nuts 9,735.2 nuts 240,000 nuts 22,2879 nuts Jan-Dec

1
Gross: The quantity, which you harvest, including rejects
2
Net: The quantity you can sell, after cleaning/selecting/processing.
 4.3.1en Organic Management v 16.11.2021 Farm or Date of filling in 9/16
Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

In case that this year's (expected) yield is significantly

higher or lower than last year's, please comment:
18.2 Product flow This balance covers the time from (date): to(date):
Crop Opening balance Total net produc- Sold as Sold "in Sold con- Final balance
(stock at beginning) tion (see 18.1) organic conversion" ventional (stock now)
See
annex
18.2

19 Post harvest handling

19.1 Not appl.: No post-harvest handling or storage: ☐ Not appl.: See separate report for Processing: ☐
19.2 Otherwise, please describe in detail all steps, which your products undergo after harvest:
Step Where is it performed? Who is responsible? How is separation from non-certified
products assured?
Fermentation Fermentation Area Ramil Salagcog NA
Drying Drying Area Ramil Salagcog NA
Storage Fruit Storage/Bean Ramil Salagcog Plastic Pallets and crates
Storage Area
Transportation PL-Main to Bunao Office Gilbert Balao Plastic Pallets and crates
Stores Tupi, Marbel and GenSan Maria Cleofe Ladoing Labels
KF Depots
19.3 Are subcontractors involved at any moment in transport, post-harvest handling or stor- Yes ☐ No ☒
age?
If "yes", please give complete name and address, and de-
scribe how you assure the organic integrity of the product
at the subcontracted unit:
Certification agreement(s) is (are) attached as N°:
19.4 Please explain what you do to prevent or control pests in We separate trash cans and other cross
processing and storage: contaminating materials away from our storage
Not applicable, no storage or processing ☐ facilities.
19.5 What do you do to avoid contact of the organic product We separate them by labelling and proper
with prohibited or otherwise contaminating substances handling.
(e.g. storage insecticides, fumigation, wood preservatives,
inappropriate recipients, fuels, etc.), during post-harvest
handling, storage, and transport?
20 Labelling
20.1 Except for the transport from harvest to the first storage or We start by putting the labels containing “Kablon
 4.3.1en Organic Management v 16.11.2021 Farm or Date of filling in 10/16
Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

processor, organic products have to be stored and Farms Organic Fruits”

transported in closed and well-labelled recipients. Please
describe how you implement this at the different steps of
post harvest handling:
20.2 Please attach sample of the labels you use for organic sales, or plan to use! (If you Labels are in
are NOP certified and plan to export to Canada, please also attach your labels for Canada) Annex N°:
21 Records and traceability
21.1 Do you have and keep updated the following records? Exists, complete + updated Not appli-
Yes Partly No cable
Farm diaries, describing basic farm activities on each plot (fertilizer ☒ ☐ ☐ ☐
use, planting, pest and disease control, harvest)
Invoices for all purchases of seeds, fertilizers, pesticides ☒ ☐ ☐ ☐
Sales invoices, which identify the product as "organic" and include ☒ ☐ ☐ ☐
the certifier name
Packing and/or processing diary ☒ ☐ ☐ ☐
Bookkeeping on all sales of agricultural products ☒ ☐ ☐ ☐
Others: ☐ ☐ ☐ ☐
21.2 Traceability: Imagine that pesticide residues are found in a lot,
which you sold. To which point can you trace back the origin of that
lot, and how can you find out about the origin of the residues?
22 Internal quality assurance
22.1 Please explain your internal quality assurance To ensure that farm workers follow the rules,
system / monitoring practices (How do you ensure that designated personnel (e.g. Cacao Storage)
farm workers or other employees follow the rules of know the recommended rules of organic
organic production, harvesting, storage, record keeping, production etc. and orient the farm workers.
etc.):
22.2 How often do you conduct such internal monitoring? How Daily monitoring.
do you record it? Recorded through writing.
23 Complaints
23.1 The general certification standard ISO 17065 requires The board of directors handle complaints
certified operators to record complaints (mainly from your together with the Marketing Department.
clients, but also from government authorities etc.) and to
take the necessary improvement actions. (Having such
procedures is also helpful, but not compulsory for farms
which only request NOP certification)
Please explain, how this is done, and how you make sure
that existing problems are corrected:
23.2 Did you receive any complaints regarding the organic None.
 4.3.1en Organic Management v 16.11.2021 Farm or Date of filling in 11/16
Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

integrity of your products since last inspection (e.g.

residues, etc.)?
24 Only for companies who wish to become JAS No interest in JAS certification ☒
certified
24.1 A description of how you perform "grading" ("Grading SOP") is attached as Annex N°: NA
24.2 The form used to document the above-described verification (the so called “Grading NA
Checklist”) is attached as Annex N°:
24.3 Has the grading procedure been properly implemented in practice? ☐
24.4 Is the grading staff independent from the production and from the general management? ☐
24.5 Do grading staff and production management have the professional qualification / experience required ☐
by JAS? Do the respective diplomas support their qualification?
Yes No NA (1st JAS
application)
24.6 CERES was informed before 30th June about the quantities sold with JAS label, ☐ ☐ ☒
between 1st April of the previous year and 31st March of current year.
24.7 Have production manager(s) or grading manager(s) changed since the first ☐ ☐ ☒
application for JAS certification?
24.8 If yes, please indicate names, qualification and functions of new staff: NA
24.9 JAS training certificate(s) for new staff are attached as Annex N°: NA

Date and Signature:

Engr. Ernesto B. Pantua, Jr./Kablon Farm Foods Corporation
December 29, 2022
Farm Owner or Manager CERES Inspector

N° Annex By By in- Mandatory in the following cases:

farm spector
OMP Feedback Letter x All operations applying for NOP certification
Signed subcontract x If the farm is not the certificate holder, or there is some other subcontractor involved
Original/faxed/scanned last page of OMP, x In case that, for reasons of formatting, not all corrective actions are stated on the last page, all
signed by the operator and inspector. pages summarizing corrective actions must be signed by the operator.
Farm map x First year, or when changes occur
Proofs on previous land management. x In case that recognition of previous management is requested
Technical datasheet for fertilizers, plant x First application, or when new inputs are used. For NOP, all ingredients must be described, in-
 4.3.1en Organic Management v 16.11.2021 Farm or Date of filling in 12/16
Plan Crops Company: the OMP:
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protection products and other farm inputs cluding inerts and non-active substances (e.g. preservatives, stabilizers, carriers...)
Sample label, and waybill or invoice x Any farm, which directly sells any product as organic. In the case of subcontracted farms,
where the certificate holder is a processor or trader, it is sufficient to submit labels or waybills or
invoices issued by the latter.
Drawing of farm buildings x In the case of larger farms, which have stores and/or on-farm processing or packing facilities
Sampling record x If samples have been taken
Report review form (4.7.1), completing x Only in case the inspector has additional comments
part of the headline and the first blue box
Traceability checklist x Only for farms with several production sites

Other annexes:

Introduction
The organic management plan is the basic document for certification. In this plan, the operator describes, how he/she organizes his/her production and assures
fulfilment of organic regulations. The operator finds out about the degree of compliance with standards and defines corrective actions wherever necessary. For this
reason, we ask you to fill in the following template thoroughly. The CERES inspector will assess the implementation of what you describe. For standard
requirements please consult the respective standard (http://www.ceres-cert.com/en_links_to_standards.html) and the summaries provided by CERES
(http://www.ceres-cert.com/en_organic_certification.html) For standard interpretation by CERES please check our policies under
http://www.ceres-cert.com/en_our_policies.html
Back to introduction

Previous corrective actions

Please refer to the “Details of Noncompliance” submitted by CERES after the last inspection. Please list all the corrective actions agreed therein and explain to
which extent they have been put in practice. If you have been certified by a different certifier before, please refer to any corrective actions agreed with the previous
certifier.
Back to previous corrective actions

Conventional farming systems

Please note that this section does not refer to your operation – but to “general conventional farm management” in your region! We request this information as a
reference which is important for our risk assessment.
Back to Conventional farming systems

Environmental management
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Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

Organic regulations oblige farmers to conserve or improve soil fertility (Reg. (EC) 834 Preamble; Reg. (EC) 889, Art. 3 NOP 205.203, JAS Not. 1605 Art. 4). This
involves, among others, soil erosion control. Beyond this, according to CERES standard interpretation, organic farmers must not contribute to other environmental
damage, such as logging, burning, littering, water pollution, etc.
Back to Enviromental management

Conversion
 According to Reg. (EC) 889/08 (Art. 36) and JAS (Notification 1605), conversion period for annual crops is two years before planting, and for perennial crops
three years before harvesting. Farm management prior to the first inspection can be recognized in case there are sufficient proofs for non-use of chemical
fertilizers and pesticides during the previous years.
 According to NOP, the conversion period is three years before harvest for any crop (205.202 b). As opposed to EU-regulation and JAS, conversion period can
be documented by the farm itself and needs not to be supervised by a certifier.
 Besides non-use of chemicals, farmers need a good soil fertility management, knowledge of organic farming, and recordkeeping, before being certified as
organic (see CERES Conversion Policy).
Inspector: Please complete and submit the Form "Proofs for Previous Management” in case recognition of previous management is requested.

Back to Conversion/ Inspector

Parallel and mixed production

To avoid confusion, we use the different terms for the following situations: Allowed according to Conditions
Description Reg. EC NOP JAS see 11.2 see 11.3
Parallel production The same crop on organic and conventional fields on the same farm x x x x
Fields with different The same crop on organic and in conversion fields, on the same farm x x x x
status
Mixed or split The farm has an organic and a conventional part. Conventional crops are x x x x
production different from organic crops.
For further details, please see the CERES Brief Info 3.2.1.1 on mixed and parallel production at http://www.ceres-cert.com/portal/index.php?id=67&L=1#types )
Back to Parallel mixed production

Seeds and Planting Stock

 Organic seeds, cuttings or seedlings must be used for organic crops
 According to the EU Regulation, in case of unavailability of organic seeds or planting stock, you have to ask the control body for a special permit before
planting conventional seeds! The present OMP can be considered as a request for such a permit, in case it is submitted in time.
 Non-availability can be assumed only after the farmer has made considerable and demonstrable efforts to obtain organic material. In EU member countries,
the official organic seed database of the respective country must be consulted. If your species/variety is not available, you print the database result out and
submit it to CERES together with your request for authorizing the use of conventional seeds.
 seedlings for annual crops (especially vegetables) from conventional nurseries must not be used – even if organic material is not commercially available. In
this case, you have to make your own nursery!
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Farm responsible: Inspector: Inspection date

 Treated seeds may be used only if required by state law, for phytosanitary reasons! For NOP, this refers only to US Law!
 Genetically modified organisms (GMO) are not allowed in organic farming.
(Please see also the CERES policy 4.1.17 on organic seeds and planting stock at http://www.ceres-cert.com/portal/index.php?id=30&L=1 )
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Crop Rotation
For annual crops, organic farming requires diverse crop rotations, to conserve soil fertility and prevent crop diseases and pests. Please refer to CERES Policy
4.1.10 at http://www.ceres-cert.com/portal/index.php?id=30&L=1 )
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Legumes and Cover Crops

For all crops: Legumes are an essential part of organic cropping systems, to assure soil fertility and nitrogen supply. According to CERES standard interpretation,
25% coverage is the minimum for annual crop rotations. At least part of these must be used for forage or green manure, not for grain harvest.
To reduce erosion, improve soil structure and conditions for soil life, interrow spaces of perennial crops must be covered by cover crops or mulches,
preferably with legumes, at least during part of the year and where climatic conditions allow this. For further details, please refer to the CERES Policy
4.1.10 at http://www.ceres-cert.com/portal/index.php?id=30&L=1 )
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Fertilization
Organic farmers must conserve soil fertility through organic fertilizers (compost, Manure, Green Manure, Mulch, etc.) . Other Fertilizers are allowed if listed in
Annex I of Reg. (EC) 889/08), the National List (NOP), and/or Notification 1605 (JAS) are used (please see http://www.ceres-cert.com/en_links_to_standards.html)
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Composting Procedure according to NOP

According to NOP, livestock manure must be composted at high temperature (min. 55°C during two weeks), before being applied to crops. Fresh manure may be
used only up to 4 months (when harvested products possibly enter in contact with manure) or 3 months (when there is no risk of contact) before harvest. For
further information, see the CERES Policy 4.1.18 at http://www.ceres-cert.com/portal/index.php?id=30&L=1 )
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Pest and Disease Prevention

Before using any substance for disease and pest control, organic farmers have to prevent pests and diseases, through adequate crop rotation, promoting natural
enemies, using resistant species and varieties, improving soil fertility and other measures.
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Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

Pest and Disease Control

After having implemented the above-mentioned preventive measures, products listed in Annex II of Reg. (EC) 889/08, the National List (NOP), or table 2 (JAS
Notification 1605) may be used, if necessary. According to NOP, not only the active ingredients of plant protection products, but also their inert ingredients must be
safe for the environment and for human health. Only inerts listed in EPA List 4 may be used (http://www.epa.gov/opprd001/inerts/lists.html).
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Pesticide Drift
NOP and JAS (Notification 1605) explicitly require the establishment of buffer zones between organic and conventional fields, where pesticides are used. To avoid
pesticide residues in organic food and protect the organic market, CERES also requests this for EU certification. (For Details, please see the CERES policy 4.1.8
on buffer zones at http://www.ceres-cert.com/portal/index.php?id=30&L=1 )
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Product Flow
Please indicate figures for one year for all products requested for certification. We would like to ask you to give these figures even if you have not had any organic
sales so far, just to know, whether your records allow a correct evaluation of product flow. At times it may be better using the time from last inspection to current
date, or one harvest period, instead of one year.
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Subcontracts
Except for transporters, subcontractors must sign an agreement with the certificate holder (please see templates provided by CERES). The certificate holder is
responsible for ensuring that organic production rules are fully implemented by the subcontractor
(http://www.ceres-cert.com/portal/index.php?id=35&L=1#contracts )
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Pest control in Storage

Only substances listed in Annex II (EC 889/08), the National List (NOP), and/or Table II of Notification 1606 (JAS) are allowed to protect stored products from
storage pests.
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Labeling
Please refer to the CERES document "Brief Info organic labeling" (3.2.24) for detailed information regarding this topic (http://www.ceres-cert.com/portal/index.php?
id=67&L=1#overview )
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 4.3.1en Organic Management v 16.11.2021 Farm or Date of filling in 16/16
Plan Crops Company: the OMP:
Farm responsible: Inspector: Inspection date

Grading
JAS requires a written procedure for a documented internal verification, the so called "Grading System". The purpose of this system is to verify whether each JAS
labelled lot was produced in compliance with the organic standards and the company's internal specifications. For more information, please see the CERES
document "Brief Info JAS" (3.2.11 at http://www.ceres-cert.com/portal/index.php?id=67&L=1#overview)
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