Philippine Renewable Energy Market System (PREMS)

User Manual Document for RE Market Participants

Document ID : PREMS.MANUAL.01
Document Information : Public
Classification
Version No. : 2.0
Effective Date : 4 June 2021

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PREMS USER MANUAL FOR RE MARKET PARTICIPANTS

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Document Approval:

Version Approval
Author Reviewed and Approved by:
No. Date
1 Exist Software Labs DREAMS Project Team 19 October
2020
2 PEMC-Corporate Clares Loren C. Jalocon 03 June 2021
Planning & Head, Corporate Planning &
Communications Communications Department
Department PEMC

Document Change History

Version No. Reason for Change Effective Date
1 Original 19 October 2019
Additional details on the following:
1. RER Responsibilities
2 4 June 2021
2. PREMS Account Structure
3. PREMS Access Rights and Term of Use

Related Documents

Document ID Document Title

DOE DC 2019-12-0016 Renewable Energy Market (REM) Rules
DOE DC2017-12-0015 Renewable Portfolio Standards (RPS) Rules
R.A. No. 9513 Renewable Energy Act of 2008

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TABLE OF CONTENTS

I. INTRODUCTION ................................................................................................................ 5
II. SCOPE OF THE DOCUMENT ............................................................................................ 6
III. RESPONSIBILITIES ........................................................................................................... 7
1. Renewable Energy Registrar (“Registrar”) .......................................................................... 7
2. REM Members ................................................................................................................... 7
IV. SYSTEM OVERVIEW AND REQUIREMENTS ................................................................... 7
V. PREMS DESCRIPTION OF PREMS ACCOUNTS ............................................................. 8
1. Active Sub-account ......................................................................................................... 8
2. Retirement Sub-account .................................................................................................. 8
3. Reserve Sub-account ...................................................................................................... 9
4. Expiry Sub-account ......................................................................................................... 9
VI. ACCOUNT STRUCTURE FOR THE REM TRADING PARTICIPANTS .............................. 9
VII. ACCESS RIGHTS AND TERMS OF USE..........................................................................10
VIII. PREMS MODULES ........................................................................................................11
1. PREMS Log In................................................................................................................11
2. Overview of PREMS Portal................................................................................................16
3. Registration and Contract Management ............................................................................20
3.1. View Participant Information ........................................................................................21
3.2. View Facility Information .............................................................................................24
3.3. PSA Contract Registration ..........................................................................................26
4. Import Data.......................................................................................................................34
4.1. Import BCQ Procedure ................................................................................................35
4.2. Import Meter Data Procedure ......................................................................................38
4.3. Import Gross Sales for On-Grid ...................................................................................43
4.4. Import Gross Electricity Sale Data for Off-Grid Procedure ...........................................44
4.5. Import FIT All Data ......................................................................................................47
4.6 Import RE Generator MQ .............................................................................................47
4.7 Import Monthly Net Electricity Sales .............................................................................48
5. Renewable Energy Certificate ...........................................................................................50
5.1. REC Summary ............................................................................................................52
5.2. REC Transaction .........................................................................................................55
5.3. REC Transaction Movement .......................................................................................64
6. REC Standing Order..........................................................................................................67

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6.1. Standing Order Actions ...............................................................................................70

6.2. Standing Order Status .................................................................................................71
6.3. Sorting and Filtering REC Standing Order ...................................................................71
7. REC Transfer ....................................................................................................................73
7.1. Transfer Actions ..........................................................................................................76
7.2. Transfer Status ...........................................................................................................77
7.3. Sorting and Filtering REC Transfer .................................................................................77
8.0 Bulletin Board ..................................................................................................................78
8.1. Create Sale .................................................................................................................79
8.2. Create Want to Purchase ............................................................................................81
9. Renewable Portfolio Standard ...........................................................................................86
9.1. Compliance Report for On-Grid and Off-Grid ..............................................................87
9.2. RPS Statement Report ................................................................................................88
Annex A: RE Market Participants Privileges ..............................................................................91

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List of Tables

Table 1 System Requirement ..................................................................................................... 8

Table 2. Account Structure for the Different Types of REM Trading Participants .......................10
Table 3. PREMS Log-in Credentials..........................................................................................12
Table 4. Login Actions...............................................................................................................12
Table 5. Forgot Password .........................................................................................................14
Table 6. Forgot Password Actions.............................................................................................15
Table 7. Log In Errors ...............................................................................................................15
Table 8. Top Bar Navigation......................................................................................................17
Table 9. Main Menu ..................................................................................................................19
Table 10. PSA Status ................................................................................................................28
Table 11. PSA Registration Error and Warning .........................................................................29
Table 12. Import Meter Data Entries .........................................................................................39
Table 13. Import Meter Data Errors ...........................................................................................40
Table 14. Required Fields for Import Gross Electricity Sale Data for Off-Grid ...........................46
Table 15. Data Required for the Monthly Net Electricity Sales ..................................................49
Table 16. REC Information ........................................................................................................52
Table 17. REC Transactions .....................................................................................................53
Table 18. REC Transaction Error Messages .............................................................................62
Table 19. Transaction Movements ............................................................................................65
Table 20. Lodge Standing Order Information ............................................................................70
Table 21. Standing Order Actions ............................................................................................70
Table 22. Standing Order Status ...............................................................................................71
Table 23. Description of Entries in the Outbox Page .................................................................75
Table 24. Transfer Actions ........................................................................................................76
Table 25. Status of Standing Order ...........................................................................................77
Table 26. Information Required in Creating RECs for Sale .......................................................80
Table 27. Seller’s Contact Details .............................................................................................81
Table 28. Description of Fields in the Create Want to Purchase Page ......................................82
Table 29. Error Messages in the Bulletin Board Module ............................................................85
Table 30. Information Provided in the Compliance Report ........................................................87
Table 31. Compliance Report Actions .......................................................................................88
Table 32. RE Market Participants Privileges .............................................................................91

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I. INTRODUCTION

The REC Registry or the Philippine Renewable Energy Market System (PREMS) is an
enterprise-grade system that will run the functions of the RE Registrar and participating
RE organizations.

This manual consists of significant information that covers a comprehensive description

of the procedures and explanation of the system for the participating users.

II. SCOPE OF THE DOCUMENT

This Manual contains the following:

a) The RE Registrar’s general responsibilities with respect to maintaining and
operating the PREMS;
b) The account structure of the PREMS
c) Access privileges to be granted to REM Trading Participants on the PREMS; and
d) The terms of use of the PREMS by the Registrar and the REM Trading
Participants.

This Manual also provides the complete operation of the following:

a) Overview of the System
b) Log in procedure
c) Procedures and descriptions of the following features:
o Registration and Contract Management
o Import Data
o Renewable Energy Certificate
o REC Standing Order
o REC Transfer
o REC Bulletin Board
o Renewable Portfolio Standards

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III. RESPONSIBILITIES

1. Renewable Energy Registrar (“Registrar”)

The Registrar shall:

a) Administer, operate and maintain the PREMS;
b) Allocate resources to enable it to operate and administer the REM and the
PREMS on a non-profit basis;
c) Carry out the development, improvement and maintenance of systems,
processes and procedures to be used in the operation of the REM and the
PREMS;
d) Respond to REM Trading Participants’ requests for assistance in using the
PREMS;
e) Ensure that RECs are only issued to the energy generated from eligible RE
generators;
f) Facilitate REC issuance, transfer, banking and retirement transactions; and
g) Publish and make available to the REM Members relevant information on
REC issuances, REC transactions and RPS compliance information for On-
Grid Mandated Participants and Off-grid Mandated Participants in
accordance with Chapter 3 and Chapter 4 of the REM Rules.

2. REM Members

Each REM Member shall:

a) Comply with the procedures and guidelines set forth in this Manual and in the
REM Rules;
b) Not allow unauthorized access to their PREMS Account; and
c) Conduct REC transactions in good faith.

IV. SYSTEM OVERVIEW AND REQUIREMENTS

The PREMS handles the registration of the Renewable Energy Market (REM) Mandated
and Generating Participants. The system manages the calculation, allocation and

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issuance of Renewable Energy Certificates (RECs). It facilitates the participants’

Renewable Portfolio Standards (RPS) Compliance and Report Management.

PREMS requires the following system specifications to function properly:

Table 1 System Requirement

Software Description
Operating System Windows 7 or higher, Ubuntu
Mac OS x
Web Browser Edge: 18+, Firefox: 65+, Chrome: 72+, Safari: 12+

V. PREMS DESCRIPTION OF PREMS ACCOUNTS

Pursuant to the RPS Rules, all REM Trading Participants should be provided with by the
Registrar and should maintain their respective PREMS Accounts which should also
contain in it the following sub-accounts:

1. Active Sub-account

The Registrar issues and transfers RECs to the active sub-account of the REM
Trading Participants. Upon verification and settlement of the quantity of energy
produced by RE generation facility over a specified period of time, the
corresponding number of RECs are issued into the active sub-account of the REM
Trading Participants, according to the ownership prescribed in the RPS Rules.
RECs that are for transfer to another REM Trading Participant’s account or that
are to be surrendered for RPS compliance must be initially placed by the PREMS
Account owner in its Active Sub-account before putting it in the Retirement Sub-
account.

2. Retirement Sub-account

Only RECs that are for surrendering are to be placed in the Retirement Sub-
account by the REM Trading Participant. The Registrar must do the same for the
RECs purchased or have been obtained from the energy transactions with bundled

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RECs to meet the RE requirements of the GEOP End-users. Please note further
that once a REC has been deposited into the Retirement Sub-account, that REC
may not be used or recirculated for any purpose.

3. Reserve Sub-account

RECs that are banking can be moved into Reserve Sub-account by the REM
Trading Participant. RECs moved into a Reserve Sub-account cannot be directly
traded or surrendered for RPS compliance from the Reserve Sub-account. They
must be moved first into the REM Trading Participant’s Active Sub-account.

4. Expiry Sub-account

The REM Trading Participant’s Expiry Sub-account is where the Registrar deposits
the RECs that reach the end of their life based on the banking period prescribed
by the RPS Rules. Please note further that RECs that have expired may not be
used or recirculated for any purpose.

VI. ACCOUNT STRUCTURE FOR THE REM TRADING PARTICIPANTS

The Account Structure of every type of REM Trading Participant in the PREMS is as
follows:

1. Mandated Participants for On-grid and Off-grid Areas will have Active, Retirement,
Reserve and Expiry Sub-accounts. Furthermore, a Mandated Participant who is
registered as both an Off-Grid and On-Grid Mandated Participant must have two
separate PREMS Account since it will have different RPS obligations under two
separate DOE issuances.
2. A Mandated Participant who has two businesses as a Private Distribution Utility
(PDU) and a Retail Electricity Supplier will have two separate PREMS Accounts.

3. REM Generators who have no RPS obligations but earn RECs through selling
RPS-eligible RE generation to the spot market will have Active, Reserve and
Expiry Sub-accounts.

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4. A REM Generator that is also a Mandated Participant (with RPS Obligations in

respect of its Power Supply Agreements to Directly Connected Customers) shall
also have a Retirement Sub-account aside from its Active, Reserve and Expiry
Sub-accounts for its single PREMS Account.

5. The REM Generator who is also a Retail Electricity Supplier will have two separate
PREMS Accounts.

6. Entities Supplying to GEOP End-users will have Active, Retirement, Reserve and
Expiry Sub-accounts.

For reference, Table 2below summarizes the account structure to be followed by the
PREMS for each type of REM Trading Participant.

Table 2. Account Structure for the Different Types of REM Trading Participants
Sub-Accounts
Participant Type
Active Retirement Reserve Expiry
Mandated Participant    
(On-grid and Off-grid)
REM Generators (Mandated    
Participants)
REM Generators (not   
Mandated Participants)
Entities Supplying GEOP    
End-users

VII. ACCESS RIGHTS AND TERMS OF USE

An entity must be registered as a REM Trading Participant under the appropriate sub-
category in order to gain access to the PREMS’s market participant interface. Only a
REM Trading Participant will have the ability to move RECs:

a) From their Active Sub-Account to their Reserve or Retirement Sub-accounts,

b) From their Active Sub-Account to another REM Trading Participant’s Active Sub-
Account, and

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c) From their Reserve Sub-account to their Active Sub-Account.

Upon approval of the application for REM membership of the REM Trading Participant,
the Registrar shall create the PREMS Account for the REM member with maximum of
three (3) users.

Annex A provides details on REM Members Privileges in the PREMS.

VIII. PREMS MODULES

The succeeding sections provide the steps on how REM Members can use/navigate the
PREMS.

1. PREMS Log In

The log in feature of PREMS allows all users to access to the system. Appropriate
privileges will be set for each user to determine their access to the system.

1.1. PREMS Log in Page

Figure 1.1

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The table below describes the function of each field in the Log In Page.

Table 3. PREMS Log-in Credentials

Field Entries Description
Username This refers to the defined username of the user
Password This refers to the specified alphanumeric-symbol-
password of the user

The next table describes each Action buttons that can be seen in the Log In Page.

Table 4. Login Actions

Action Description
Toggle Password Visibility This allows user to toggle between show or hide
Password
Log in This allows user to login in PREMS
Forgot Password This allows the user to reset the password without using
their current password

1.2. Log In Procedure

To log into the system, follow these instructions:

Access PREMS URL: https://online.prems.pemc.ph/. The Log in page will appear on the
screen (See Figure1.)
a. Type in the details in the appropriate fields:
● Username
● Password
b. Click “Log in”.

Please note that the Digital Certificate issued upon approval of your REM registration
must be installed on the machine/ terminal. Also, during first-time login, the user will be
asked to change the default password and answer selected Security Question.

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1.3. Forgot Password Procedure

Once Forgot Password is clicked, the user will be asked to enter the username:

Figure 1.2
The user will then have option whether to proceed with the Forgot Password or go back
to Login Page. Once the user enters a valid username and opted to proceed with Forgot
Password, the Forgot Password page will then be displayed:

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Figure 1.3

The following information will be required before proceeding with the Forgot Password.

Table 5. Forgot Password

Description
Answer to the displayed Security Question.
Answer This Answer was entered by the user on first-time login.

Captcha Input of random captcha value as currently displayed on the page.

The following actions are available in Forgot Password Page:

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Table 6. Forgot Password Actions

Action Description
Search This will validate the username
Toggle Password Visibility This allows user to toggle between show or hide
Password
Generate New Captcha This will allow the user to re-generate random
Captcha
Submit This will proceed to resetting password. The system
generated password will be sent to the registered
email address of the user. The said password will
have validity in hours. When valid and used for login,
the user will be requested to change his/her
password.
Login to Existing Account This will allow the user to go back to Login Page

1.4. Log In Errors

If the user login and/or password are not accepted by the system, the following error
messages will appear:

Table 7. Log In Errors

Fields Messages Reason

Username Invalid Username/Password This refers to the incorrect
username details
User is no longer valid. This means that the user has
deactivated/ceased/suspend
ed his/her account
Password Invalid Username/Password This means that the password is
incorrect.
New Password/ Invalid New New Password and Confirm
Confirm Password Password/Confirm Password Password differs

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Fields Messages Reason

New Password New and Confirm Password Input value for Current Password
should be different and New Password are the
same
Security Question An answer to 1 Security No Selected Security Question and
Question is Required Answer
Other You are unauthorized to There is no valid Digital Certificate
access the system. Please in the machine
contact PEMC Admin.

2. Overview of PREMS Portal

After logging in, the user will be directed to the PREMS Web Portal.

Figure 2.1

This section outlines and discusses each part of the portal and their corresponding
function.

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2.1. Top Bar

The top bar is the uppermost part of the portal. In the Top Bar, the logo and the name of
the system can be seen at the upper left corner of the portal, whereas, the login
username, notification, and settings button is seen on the right of the tab.

Figure 2.2

Figure 2.3

2.1.1. Top Bar Navigation

Table 8. Top Bar Navigation

Description
Login user This displays the logged-in username

Notification This will display the 5 most recent dashboard notifications

(Bell Symbol) of the logged-in user. The number of unread notifications
is also displayed in this portion

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Top Bar Menu This allows the user to access the Settings, Change
Password, Help, and Log-out commands

2.2. Dashboard

Figure 2.4

The Dashboard is the first Page that the user will see as he/ she logs into the PREMS.

It contains the announcements of the retiring and expiring REC, as well as a summary of
the status of the certificates. Each status shows the number of Active, Reserved, For
Sale, Pending, Surrendered, Retired, and Expired RECs.

The user can click the status buttons to direct him to the REC Summary page to view the
complete summary of the certificates.

2.3. Menu Bar

The Menu Bar is seen at the left side of the portal, which contains the system’s essential
functions.

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Figure 2.5

It consists of the following Main Menu:

Table 9. Main Menu

Main Menu Description

Dashboard This menu will redirect the user to Dashboard Page
Notification This menu shows the notifications in descending order
Registration and This allows the Participants to view the information
Contract Management presented under this tab.
Import Data In this menu, the user can submit and the uploaded
Meter, BCQ and Gross Sales data/file.
Renewable Energy This menu allows the user to view the summary of the
Certificate calculated REC and manage the transactions.
REC Standing Order This menu allows the user to make a scheduled transfer of
REC
REC Transfer Unlike Standing Order, REC Transfer Menu allows the seller
to transfer to be made immediately once the buyer accepts it.

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Main Menu Description

Bulletin board This menu lets the user to make a sale or purchase one.
Renewable Portfolio This menu allows the user to view the generated report for
Standards RPS Compliance.

3. Registration and Contract Management

In this Menu, the participating user can search and view the summarized information
inputted into the system by the RE Registrar. Likewise, the Participant can submit a
Supply Agreement contract between them and another Participant. See the figure below
for the sub-menus under Registration and Contract Management.

Figure 3.1

Here are the outlined descriptions for each Sub-Menu module:

● Participant information- This is where Participants can view the registered details
listed in the system.

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● Facility Information- This is where Participants view the facility/ies information.

● Power Supply Agreement- This is where Participants register and view Power
Supply Agreement between another Participants.

3.1. View Participant Information

For the Participant user to be able to view his or other’s information, click on the “View”
button (eye icon) on the rightmost part of the table in the Participant Information Page.

Figure 3.2

After clicking, the user will be directed to the View Participant Information Page.

Figure 3.3

A Participant can review all the information posted on this page. When he is done
viewing, he has the choice to click the “Back” button at the bottom of the page, or click
the button on the Menu Tab of the browser.

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Figure 3.4

3.1.1 Sorting and Filtering Participant Information

Participants can also sort the entries in the list. Sorting the items helps the user to cut
down his search by sifting through the record. Follow the steps below to be able to filter
the items:

a. Select from the options in the Select Filter box in the same Page.

Figure 3.5

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b. After choosing a filter, a search box will appear on the left side of the page.

Figure 3.6

c. Enter the details in the Active Filters field, and choose “Apply”.

Figure 3.7

c. The items will be arranged according to the chosen filters.

d. The number of items can also be sorted making it easier to view them. At the bottom
of the table, click on “Items per Page” and select from the list and the table will
adjust accordingly.

Figure 3.8

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3.2. View Facility Information

Similarly, Participants can view facility/ies information by following these steps:

First, click on the icon on the right most part of the table in Facilities Information Page.

Figure 3.9

The View Facility Information Page will be displayed. User can review the facility
information registered in the system. If user is done viewing, he may scroll down and
click on the “Back” button. Another option, click on the “Back” button in the Browser.

Figure 3.10

3.2.1. Sorting and Filtering of Facility Information

To sort the details of the facility information, click on the highlighted sort filter input
facility.

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Figure 3.11

A list of options will appear and choose among them to filter the items
.

Figure 3.12

If the user selected to “Facility Owner” as a filter, the Participant must enter the
information needed on the Active Filter field, then, click “Apply”.

Figure 3.13

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The search results will appear in the table. Now, the selected filter categorizes the table.
The user has the option to view the items in bulk or not. He/she can select the number
of items he wants to display at the “Items per Page” filed. He can choose as low as 5
items per page up to 100 items.

Figure 3.14

3.3. PSA Contract Registration

a. In a same way, to create a PSA, click on the Power Supply Agreement sub-
menu under the Registration and Contract Management Menu.

b. Click Create PSA button, then, the Create Power Supply Agreement Page
will appear (See Figure 3.15).

c. Provide the necessary details of the Participant that the user has an
Agreement with:
● Supplier Short name (Participant Name)
● Customer Short name (Participant Name)
● Contract Start and End Date- Format: YYYY- MMM-DD, e.g. 2019-
MAY-01

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Figure 3.15

d. Upload contract file. The file must be in PDF format.

e. Click “Submit” to send entry for approval, or click “Create” to save entry as
draft.

f. User will be directed to the Power Supply Agreement Page. A table

presents the summary of all information and status of the contract. (See
Figure 3.16).

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Figure 3.16

The table below defines the status of each PSA contract.

Table 10. PSA Status

Status Definition
Draft When a Participant with Generating Category creates or updates
a contract without submitting.
Submitted When the created or updated supply contract of a Participant with
Generating Category has been submitted to RE Registrar for
approval
Expired When both Contract Date has lapsed
Active The current date is within the Contract Start Date and End Date

Rectified RE Registrar sends back contract to Participant to amend the

document.
Confirmed When the Re Registrar has confirmed or updated a contract

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Status Definition
Expired Draft When the draft has lapsed
Expired Submitted When the submitted contract has lapsed
Expired Rectified The amended contract has lapsed

3.3.1. PSA Contract Registration Error and Warning

Table 11. PSA Registration Error and Warning

Field Message Reason

Supplier Invalid Supplier ● Supplier field is blank
● Name of supplier and Customer are the
same
Contract overlaps ● When the selected Supplier and Customer
with existing has an existing Active, Confirmed, Rectified
contract and Submitted Status that overlaps with the
Contract Date
Customer Invalid Customer ● Customer field is blank
● Name of supplier and Customer are the
same
Contract overlaps ● When the selected Supplier and Customer
with existing has an existing Active, Confirmed, Rectified
contract and Submitted Status that overlaps with the
Contract Date

3.3.2. Updating PSA Contract Registration

The user can update the Supply Contract by following these steps:
a. To update the Supply Contract, click on the “Update Supply Contract” button
(pen/pencil symbol) at the right side of the table in the Power Supply Agreement
Page.

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Figure 3.17

b. The user will be transferred to the Update Supply Contract Page. The following fields
are displayed on the page:
• Supplier
• Customer
• Contract Start and End Date
• Contract File

Figure 3.18

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c. After revising the information, the user may choose to submit the contract by
clicking “Submit”. Or if he wishes to save it as a draft, click “Update”.

3.3.3. View PSA Contract

Figure 3.19

Click on the eye icon under the Action column (see figure above) to display the View
PSA Contract.

Figure 3.20

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The user can now view the details of his PSA contract. If the Participant is done
viewing, he can either press the “Back” button at the bottom of the page or click the one
in the Browser to return to the PSA Page.

3.3.4. Delete PSA

Follow these instructions to delete the Supply Contract:

a. Refer to Figure 3.5. If the user wishes to delete the Supply Contract, on the right
most part of the Actions column is the “Delete Supply Contract” (trash bin icon).
Click the icon and a dialogue box will appear

Figure 3.21

Click “Yes” if the user wants to confirm the Supply Contract. If not, click “No”.
The Supply Contract will be deleted from the table.

3.3.5. Sorting and Filtering of PSA Contract

Above the table, select on the Select Filter field. A list of options will appear, choose an
option that the user prefers.

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Figure 3.22

If the user chooses to select the Search Text option, an Active Field of the same name
will appear on the left. In the search box, enter a keyword, then, click “Apply”. The table
presented will filter the items according to the keyword inputted in the search box.

Figure 3.23

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The user has the option to adjust the number of items shown in the table by choosing
from five (5) to a hundred (100) items-option in the “Items per Page” field (See Figure
above).

4. Import Data

The Renewable Energy Registrar can enter the BCQ, Meter, and Net Sales of
participating renewable energy organization, and has overall control on the
information. The figure below presents the Sub-Menus under this Menu.

Figure 4.1

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4.1. Import BCQ Procedure

Import BCQ enables the user to view BCQ data in PREMS. This sub-menu is the first
option under the Import Data Menu.

Figure 4.2

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4.1.1. View Import BCQ

To view the BCQ Data, follow this procedure:

a. Click on the “View BCQ” under the Actions column in the BCQ Data Declaration List.

Figure 4.3

b. The “View BCQ Data” will be displayed on screen.

Figure 4.4

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4.1.3. Sorting and Filtering of BCQ Data

If the user wishes to search a specific entry in the table, he can customize his search by
clicking on the Select Filter field (See Figure 4.5).

Figure 4.5

Choose from the options for an easier search. For example, if the user chooses “Facility
Short Code” a search box will appear on the left with the same name. User must enter
the Facility Short Code he or she wants to look for, afterwards, click “Apply”.

Figure 4.6

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The table will display all items under the filtered-Facility-Short-Code. The user can also
filter the number of items listed by selecting among the options in the “Items per Page”
field.

Figure 4.7

4.2. Import Meter Data Procedure

Import Meter Data permits the user to submit, view, and nullify submitted meter data in
PREMS via CSV file. Only users of Distribution Utilities that registered voluntary RE
facilities are expected to import meter data.

Follow these steps to upload Meter information in the system:

a. Click on “Import Meter Data” under the Import Data Menu. When the “Meter
Declaration List” Page appears, click on “Import Meter Data” button.

Figure 4.8

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b. In the “Import Meter Data” Page, select a Meter Class either Revenue or Profile.

Figure 4.9

c. Click on “Download CSV Template button” (See Figure 4.2). Next, open the CSV
file with the filename of “meter_data_csv_template.csv” from Downloads. The file
will then be displayed.

Figure 4.10

d. Enter the data required.

Table 12. Import Meter Data Entries

Field Description
Data Provider Refer to the Meter Data Provider in the Facility
Information Registration
Facility short code Refer to the Facility Short name

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Field Description
Meter ID The Meter ID pertains to the Meter ID in the Facility
Registration (Revenue or Profile)
Date Revenue- Monthly. YYYYMM
Profile- Hourly. YYYY-MMM-DD HH:00:00
Meter Period Date format: YYYYMM
Meter Quantity Numeric input in MWH quantity

e. Save the document, and to upload and click “Upload”.

4.2.1. Import Meter Data Errors

Please of the following possible errors when importing meter data.

Table 13. Import Meter Data Errors

Field Message Reason

File upload Invalid Header Name Header is spelled wrong
Incorrect header order
Incomplete Header Count Some or all headers are missing
Invalid file format Document not a CVS file
Invalid data type Wrong value in a specific filed or
header
Data Provider does not exist The Data Provider does not exist in
the system
Facility short code does not Facility short code does not exist in
exist the system
Counterparty short code Counterparty short code does not
does not exist exist in the system
Contract with counterparty Contract with counterparty trading
trading participant does not participant does not exist on the
exist on the indicated date indicated date period.
period.
Invalid Meter Quantity Negative meter quantity

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Field Message Reason

Incomplete number of Hourly data is not equivalent to 24
records hour interval per date

4.2.2. Sorting and Filtering of Meter Data

To sort for Meter Data, follow these steps:

a. Click on the “Select Filter” field, and a list of option will appear.

b. Select one of the options, then, Active Filed will appear.

Figure 4.14

c. Enter the detail being asked for and click “Apply”.

Figure 4.15

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d. The table will be filtered.

Figure 4.16

The user can also choose to organize the items in the table by clicking on the “Items per
Page”, then, choose the options the user wants to sort the items by.

4.2.3. View Import Meter Data

a. Similar with Import BCQ, to view the Import Meter Data click on the view button on
the right side of the table.

b. The View Meter Data Page will be in view.

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Figure 4.17

4.3. Import Gross Sales for On-Grid

This sub-menu allows the User to view the Gross Sales Data for On-Grid which they
submitted to the Department of Energy (DOE).

4.3.1. Sorting and Filtering of Gross Sales Data for On-Grid Sales

To sort out the Gross Sale entry, user must click on the Select Filter field and choose
one or more among the options he wants to use as a filter.

Figure 4.18

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Once the user has chosen a filter, the Active Field will appear with another search field
with the same name as the filter-option.

Figure 4.19

Click “Apply”, after which, the table will modify the items presented. Selecting from the
Items per Page field can also modify the items in the table. It will either lessen or add
more items to the user’s desired selection.

Figure 4.20

4.4. Import Gross Electricity Sale Data for Off-Grid Procedure

This section will enumerate the process to import Gross Sales Data for off-grid in
PREMS via CSV file. Also, the user will be guided on confirming and rejecting the
submitted entries. To create a record for the Gross Electricity Sale Data, follow the
process:

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a. Click the “Import Gross Electricity Sale Data for Off Grid” button.

Figure 4.21
b. Download the CSV file.

Figure 4.22

c. Open the file and fill in the details in the table.

Figure 4.23

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The table below explains each field in the CSV file.

Table 14. Required Fields for Import Gross Electricity Sale Data for Off-Grid

Field Description
Billing Period The date format is YYYYMM
Participant Shortname It’s the unique Participant Short code enrolled in the
Registration and Contract Management
Island This refers to the region or island the where the facility
is.
Gross Sales The Gross Electricity Sales in MWh produced by the
facility.

d. Save the file.

e. Upload the saved file, and click “Upload”
f. The details in the file will be posted in the table and the status will be tagged as
Submitted”.

4.4.2. Sorting and Filtering in Import Gross Electricity Sale Data Entry for Off-Grid

In the “Gross Sales Off-Grid List” Page, select the “Select Filters” field to display the
following options:
a. Submitted Date
b. Submitted By
c. Billing Period
d. Status
Choose one or more options for the Active Field to appear. The number f fields will
depend on the number of selected filters.

Figure 4.24

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Enter the details asked for, and click “Apply”. The table will adjust to the filter selected.

The user can also modify or change the number of items listed in the table. He can
select from the choices: 5, 10, 50, and 100 in the “Items per Page” field. Then, the table
will immediately alter the items to the corresponding filter. If the user chose 5 items, the
table will show the first five in descending order.

Figure 4.25

4.5. Import FIT All Data

This sub-section allows users with FIT remittance to view its monthly expected
collection and collection information as provided by the TransCo to the RE Registrar. To
view, just follow the following steps:
a. Click “FIT All Data”.
b. Select Filter and choose “Billing Period”.
c. Choose a “Billing Period” then click “Apply”.
d. Choose the file with “Confirmed Status” and then click the eye icon under
Actions.

The user’s FIT expected collection and remittance information will then be displayed.

4.6 Import RE Generator MQ

This sub-section allows users with FiT eligible facilities to view its monthly metered
quantity data as provided by the TransCo to the RE Registrar. To view, just follow the
following steps:
a. Click “FIT RE Generator MQ”.
b. Select Filter and choose “Billing Period”.
c. Choose a “Billing Period” then click “Apply”.

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d. Choose the file with “Confirmed Status” and then click the eye icon under
Actions.

The user’s MQ information will then be displayed.

4.7 Import Monthly Net Electricity Sales

This sub-section allows users with Gross Electricity Sales data to submit, view and
nullify its monthly Net Electricity Sales using a csv.file.

Follow these steps to upload the monthly NES information in the system:

a. Click on “Import Monthly Net Electricity Sales” under the Import Monthly Net
Electricity Sales Menu. When the “Monthly Net Electricity Sales List” Page appears,
click on “Import Monthly Net Electricity Sales” button.

Figure 4.26

b. Click on “Download CSV Template button”. Next, open the CSV file with the
filename of “monthly_net_electricity_sales_template.csv” from Downloads. The
document will then be displayed.

Figure 4.27
c. Enter in the data required.

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Table 15. Data Required for the Monthly Net Electricity Sales

Field Description
Month Refer to the corresponding month
Monthly: YYYYMM (e.g. 201801)
Participant Refer to the Participant’s Short name
Shortname
Net Electricity Sales Refers to the monthly electricity sales (MWh) of the participant.
Total value should be equivalent to the Gross Electricity Sales
provided to the DOE.
Comma is not allowed.

d. Save the document, upload it, and click “Upload”.

4.7.1. Import Monthly NES Errors

Table 16. Import Monthly NES Error Messages

Field Message Reason

File upload Invalid Header Name Header is spelled wrong
Incorrect header order
Incomplete Header Count Some or all headers are missing
Invalid file format Document not a CVS file
Invalid data type Wrong value in a specific filed or
header
Participant shortname does Wrong participant shortname or
not exist participant shortname not exist in the
system
Invalid value at row 2. Total Total NES is not equal to the Gross
Monthly Net Electricity Sales electricity sales
does not match the Gross
Sales Data for On-Grid Net
Electricity Sales for that year

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4.7.2. View Import NES Data

To view the submitted NES data, follow the following steps:

a. Click “Import Monthly Net Electricity Sales”.
b. Select Filter and choose “Data Year”.
c. Choose a “Data Year” then click “Apply”.
d. Choose the file with ‘submitted by details” and then click the eye icon under
Actions

5. Renewable Energy Certificate

Renewable Energy Certificate (REC) Menu allows the user to view the summarized
details of the calculated RECs.

The REC represents the characteristics of all renewable and environmental energy of
one (1) MWH of electricity generation sourced from an eligible RE Generation Facility.
A REC is also the means to facilitate compliance of Mandated Participants to the
Renewable Portfolio Standards (RPS).

The renewable energy from an eligible RE Generation Facility can only earn RECs if the
relevant generator is registered with the Registrar in the appropriate REM Generator
subcategory.

An entity can only receive a REC only if it is registered with the Registrar as a REM
Trading Participant.

RECs can either be:

1. Unbundled from the underlying renewable energy, in which case the REC
accrues to the Generation Company who owns the eligible facility generating the
renewable energy; or
2. Bundled with the underlying energy, in which the case the REC accrues to the
Mandated Participant who: (i) is the counterparty to the Power Supply Agreement
(i.e. bilateral contract) with the relevant RE Generation Facility; (ii)is the
counterparty to the Net Metering Agreement with the relevant Net-Metered RE
Generator, (ii) is hosting the Eligible RE Generation Facility installed in the end-

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user’s premises for own-use and synchronized to the Mandated Participant‘s

system or (iii) is hosting the Eligible RE Generation Facility participating in the
Green Energy Option Program (GEOP)1.

The REC Page in the PREMS is shown below:

Figure 5.1

1 DOE Department Circular No. DC 2018-07-0019 entitled “Promulgating the Rules and Guidelines

Governing the Establishment of the Green Energy Option Program pursuant to the Renewable Energy Act
of 2008”

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5.1. REC Summary

Figure 5.2

The figure above shows the REC Summary Page wherein the user can view the REC
Summary. RECs on this page are displayed in this page is in descending Billing Period
and ascending Serial Number.

5.1.2. Description of REC Summary Table

As soon as the REC information is available in the table, the following will be displayed.
(Refer to Figure 5.2)

Table 16. REC Information

Field Description
Billing Period The date format is YYYY-MMM
Participant This refers to the Participant short name registered
Sub-Account Refers to the REC sub-account
Compliance Year This refers to the compliance for surrendered sub-account;
otherwise, it remains blank
Facility Name Refers to the Renewable Energy Generator Facility from which
the REC is Generated.

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Field Description
Facility Grid Refers to the on-grid or off-grid setting of the RE Gen Facility
from which the REC is generated
Vintage The year (YYYY) Facility Commercial Operation Date the RE
Gen Facility from which the REC is generated
Facility Technology Technology of the Renewable Energy Generator from which
the REC is Generated.
Date Issued This s the date when the issued REC is completed
successfully

5.1.3. Actions REC Summary Table

The following actions are available when at least one REC is selected in REC summary
by clicking the checkbox:

Table 17. REC Transactions

Action Description

Surrender Only available for Active REC. This will allow the user to Surrender
RECs for compliance.

Bank Only available for Active REC. This will allow the user to Reserve
the REC and cannot be used for compliance.

Activate Only available for Surrendered or Reserved REC. This will allow the
user to return the REC to Active Sub-Account.

5.1.4. Sorting and Filtering in REC Summary

For an easier sorting, user must click on the Select Filter box on the right of the Page.
User must choose from the options he or she wants to set as filter.

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Figure 5.3

A search box will appear on the left side named after the selected filter option. Type in
the details being asked for, then, click “Apply”

Figure 5.4

If there are too many items in the table, the user has the option to adjust them by
selecting from Items per Page field below.

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Figure 5.5

5.2. REC Transaction

REC Transaction is the sub-menu that allows the Participant to manage the activities
with regards to REC.

Figure 5.6

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Refer to the Figure 5.6 for the procedures in viewing, surrendering and banking the
REC.

5.2.1. View REC Transaction

There are two ways to view the active REC information:

a. Click the link under the Active REC column, and the other is by selecting the “View
REC” button (eye icon) under the Action column (See Figure 5.6).
b. The Summary Page will be displayed on screen.

Figure 5.7

c. The user can sort the information under the Active Filters Field. He can put in the
details in the Participant, Technology Type, REC Issued Date and Expiry Date.
(See Figure 5.7).

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d. Click “Apply” button to generate the transaction. The summary of the transaction
will be posted below in the table.

Figure 5.8

5.2.2. Activate REC Transaction

To activate the REC transaction, follow this process:

a. In the Summary Page, select a Participant Short name that the user wants to activate.

Figure 5.9

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b. Below the page, click “Activate” button.

Figure 5.10

c. When the dialogue box appears, the user can either choose “Yes” to continue the
transaction, click “No” to cancel it.

Figure 5.11

5.2.3. Surrender REC Transaction

A Mandated Participant may surrender a REC, which has not been retired or has not
expired under Clause 3.3.4.1 of the REM Rules, for compliance with their Annual RPS
Obligation in respect of a particular RPS Compliance Period until the deadline set in the
RPS Rules. RECs shall be surrendered by moving the relevant RECs from a Mandated
Participant's active sub-account to their Retirement Sub-account.

RECs surrendered shall only count towards a Mandated Participant’s Annual RPS
Obligation in the RPS Compliance Period.

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If a Mandated Participant surrenders RECs in excess of its Annual RPS Obligation in

respect of an RPS Compliance Period, then the Registrar shall retire those RECs in
accordance with Clause 3.3.4.2 of the REM Rules.

A REC that has already been surrendered or retired may not be transferred to another
REM Trading Participant or surrendered for compliance with a Mandated Participant’s
RPS requirement.

Just like viewing the transaction, there are also two ways to surrender the REC:
1. One is to directly click the “Surrender” button (flag icon) in the Transaction Page (See
Figure 5.12).

a. Surrender REC Transaction box will appear.

Figure 5.12

b. “Submit” to surrender the REC transaction. And a dialogue box will appear, click
“Yes” to continue, otherwise, click “No”.

2Same as above

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The other process starts with viewing of the REC transaction, and the Summary Page
will appear. Select a Participant short name.

Figure 5.13

c. At the bottom of the page, click “Surrender”.

Figure 5.14

d. A Surrender REC Transaction box will appear.

Figure 5.15

e. Enter the RPS Compliance Year, then, “Submit”.

f. A dialogue box will appear, positing to continue with the action or not.

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5.2.4. Bank REC Transaction

RECs shall be banked by moving a REC from a REM Trading Participant's active sub-
account into their reserve sub-account.

A REM Trading Participant may bank a REC for up to three (3) years from the date the
REC was issued consistent with Clause 3.3.2.1 of the REM Rules. Subject to Clause
3.5.1.9 of the REM Rules, a REC that is banked shall expire three (3) years from the
date the REC was issued.

Likewise, REC banking transaction has a couple of ways to accomplish the action. First
is to go to the Summary Page by clicking either the link under the Active REC or the eye
icon under the Action column.

From there, select a Participant Short name and at the bottom of the page, click “Bank”.

Figure 5.16

a. A dialogue box will appear to confirm if the user wants to continue with the action, or
not. The other process is simply clicking the “Bank” button in the Transaction Page.

b. Bank REC Transaction will be displayed.

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Figure 5.17

c. Fill out the Bank REC Field.

d. Click “Submit” for the transaction to proceed.
e. The dialogue box will appear. Click “Yes” to continue, otherwise, choose “No”.

5.2.5 REC Transaction Error Messages

Table 18. REC Transaction Error Messages

Field Message Reason

Surrender REC Invalid REC Field is blank
RPS Compliance Year Invalid REC Field is blank or not in
Compliance Year configuration
Transfer REC Amount REC Amount should be Amount is greater than Price
within the Price Cap Cap
Standing Order Total REC REC Amount should be Standing Order of Pending and
Amount within the Price Cap Accepted Status should have
unique Seller, Buyer, Start Date
and Repeat
Standing Order Total Seller does not have When the total number of REC
Number of RECs enough Active/ is more than the total number of

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Reserved REC for Active and Reserved RECs of

Standing Order the Seller
Bank REC Invalid REC Field is blank
Activate REC Invalid REC Field is blank

5.2.6 Sorting and Filtering in REC Transactions

To filter your REC Transactions, follow these instructions:

a. In the Transaction Page, click on the Select Filter box, and the filter option will
appear.
b. Select among the options, then, an Active Field will appear on the left.

Figure 5.18

Fill in the search box with the proper text or code it asks for. Click Apply.

Figure 5.19

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c. In effect, the table will display the filtered items. In this case, the user can also sift
the number of items in the table.
d. Click on the “Items per Page” field below the table. Select from the choices: 5, 10,
50, and 100 items the user wants to view.

Figure 5.20

5.3. REC Transaction Movement

The REC Transaction Movement module is where the user can view all activities and
transaction. The module summarizes all activities from creating a REC transaction and
surrendering the REC.

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Figure 5.21

The table below describes each column of the Transaction Movement.

Table 19. Transaction Movements

Header Description
Participant The trading participant short code.
Transaction Date and Time Refers to the date and time of the action performed.
Format: YYYY-MMM-DD HH:MM:SS
Transaction ID The ID is generated when the transaction is performed
User This refers to the logged-in username who performed the
action
Action The action performed
Billing Period The format is YYYY-MMM
Sub Account This refers to the REC Sub Account (Active during Issue
REC)
Compliance Year The Compliance Year for Surrendered Sub-Account,
otherwise, blank
Facility Name The Facility Name of the RE Gen Facility from which the
REC is generated
Facility Grid On-Grid/ Off-grid

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Header Description
Island Island refers to the are area or region where the facility is
located
Vintage Year of Facility Commercial Operation
Technology Type Technology of the RE Gen Facility from which the REC is
generated
Date Issued Date when the Issue REC is completed successfully
Expiry Date Date Issued + configured validity (in years)
Serial Number <Issue Year in YYYY>-<Technology, 4 chars specified in
Maintenance>-<Issue Month in 99>-<sequential number
by Issue Year+Technology+Month from 1 to 999999>

5.7.1. Sorting and Filtering in REC Transactions

To sort out the list of transactions, the user can click on the Select filter field, and
choose form the options.

Figure 5.22

The Active Field will appear as the user chose the filter he wants. The number of search
fields in Action is determined by the how many selected filters the user made.

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In the figure above, the only field present is the Participant search field, which means
the user only selected one out of the six (6) filters. Then, fill in the search box with a
keyword of the subject-filter, and click “Apply”. Immediately, the table will display the
appropriate entries according to the keyword.

Figure 5.23

It is also possible for the user to minimize or maximize the number of items or entries in
the table. Just below the table in the Page, he can select from Items per Page the
number in which the user would want to sift. He can choose from 5, 10, 50 and 100
items.

6. REC Standing Order

REM Trading Participant may transfer RECs from their PREMS Account into the PREMS
Account of another REM Trading Participant by executing a One-off REC transfer or a
Standing Order.

REM Trading Participants can set up Standing Orders to transfer an agreed upon number
of RECs at an agreed upon price over an agreed upon period. Both the buyer and seller
must agree upon the terms of the Standing Order to give effect to it.

The seller REM Trading Participant shall enter the following details to the PREMS's
interface: (a) the period, (b) volume and (c) price details of the Standing Order.

The buyer REM Trading Participant, should it agree on the details of the Standing Order,
shall accept the said Standing Order through the PREMS's interface.

If there is any change in the details of the Standing Order, the buyer and seller shall reflect
this change by re-entering the period, volume and price details through the PREMS's
interface.

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The following conditions and restrictions apply to a Standing Order:

1. A REM Trading Participant shall ensure that it has sufficient RECs in its PREMS
Account to meet the requirements of all its Standing Orders consistent with Clause
3.3.1.3 of the REM Rules.
2. If a REM Trading Participant transferring RECs under a Standing Order has
insufficient RECs to complete all their Standing Orders, then two (2) business days
prior to any scheduled transfer the Registrar shall inform them of the same and of
the number of RECs they must deposit into their PREMS Account for the Standing
Order to proceed.
3. If a REM Trading Participant does not comply with the above, the Registrar shall
not permit the transfer of any RECs associated with those Standing Orders
consistent with Clause 3.3.1.4 of the REM Rules.

Figure 6.1

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In creating a Standing Order, the user must take note that the Participant with active or
banked REC’s and creating one requires to be done in bulk. Follow these steps to create
a “Lodge” or a scheduled transfer:

a. Click the “Lodge” button on the right.

Figure 6.2

b. Fill in the fields displayed on the Lodge Standing Order Page.

Figure 6.3

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Refer to the table below for description of the fields in the Lodge Standing Order Page.

Table 20. Lodge Standing Order Information

Field Description
Buyer A mandatory drop-down field wherein the user can choose from
the options of the Participant’s short name in ascending order,
excluding the logged-in participant/user.
Number of RECs Note: the total amount should not be more than the configured
REC Price Cap.
Total Price Another mandatory numerical field that will display the available
RECs. The range of the number is from 1-999,999,999.
Start Date The format is YYYY-MMM-DD. Required. User should be
reminded that the Start Date should be a future date.
End Date Format of the date is YYYY-MMM-DD. Optional. A date that is
passed the Start Date.
Repeat Another Required field wherein the user chooses the following
options: None, Daily, Weekly, Monthly, Quarterly, Yearly.

b. If all fields are complete, click “Submit”.

c. The entry will be posted. The information will be summarized in the table to make it
easier for the Participant to view.

6.1. Standing Order Actions

The following actions are available in Inbox and Outbox of Standing Order:

Table 21. Standing Order Actions

Action Description
Lodge This is only available in Outbox. This will allow the Seller to create a
Standing Order. Status of the Standing Order when Lodged is Pending.
Cancel This is only available in Outbox. This will allow the Seller to cancel the
Standing Order he/she created. Only Pending Standing Order can be
cancelled. Status of the Standing Order will change to Cancelled.

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Action Description
Update This is only available in Outbox. This will allow the Seller to update the
Standing Order he/she created. Only Pending Standing Order can be
updated. Status of the Standing Order will not change.
Accept This is only available in Inbox. This will allow Buyer to accept the
Standing Order created by the Seller. Only Pending Standing Order can
be accepted. Status of the Standing Order will change to Accepted.
Once the Standing Order is accepted by the Buyer, the corresponding
RECs will be transferred automatically from the Seller to the Buyer on
the specified Standing Order Schedule.
Reject This is only available in the Inbox. This will allow the Buyer to reject the
Standing Order created by the Seller. Only Pending Standing Order can
be rejected. Status of the Standing Order will change to Rejected.

6.2. Standing Order Status

The following are the possible Status of Standing Order:

Table 22. Standing Order Status

Status Description
Pending Standing Order has been created.
Cancelled Pending Standing Order is Cancelled by the Seller.
Accepted Pending Standing Order is Accepted by the Buyer.
Rejected Pending Standing Order is Rejected by the Buyer.
Expired Accepted Standing Order has reached the End Date
Frozen Pending Standing Order has not been Accepted by
the Buyer in specific period after Lodge

6.3. Sorting and Filtering REC Standing Order

a. Similar with the other search features in the system, the user must click on Select
Filter to choose an option to prune down the search.

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Figure 6.4

b. Select one or more options and that will determine the number of fields that’ll
appear in the Active field.

Figure 6.5

c. Enter the details requested and click ‘Apply”. The table will immediately adjust the
items posted according to the filter. The user can further trim down the number of
items posted b selecting the “Items per Page”. Choose among the options: 5, 10,
50, 100 and the table will alter the items.

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7. REC Transfer

Figure 7.1

Unlike the REC Standing Order, this module lets the user sell RE Certificates at a given
time. Although, the user can only sell his/her REC if the REC is active or banked, and
can be done in batches/bulk just like Standing Order.

When executing a transfer, both parties must disclose the volume (number of RECs being
transferred) and price (total price of the trade). The volume and price disclosure,
consistent with Clause 3.3.1.5 of the REM Rules, shall be implemented through the
PREMS's interface by:

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1. The seller entering the volume and price details; and

2. The buyer accepting the above details and accepting the transfer.

A transfer can be cancelled any time up until the buyer accepts the transfer. Once the
buyer accepts a transfer, the transfer cannot be cancelled. The REM Trading Participants
involved in the transfer may opt to resolve any dispute through the REM dispute resolution
mechanism provided for in Chapter 6 of the REM Rules and the REM Dispute Resolution
Manual.

Figure 7.2

For the seller to be able to “lodge” a transfer, follow these steps:

a. The seller must click the “Outbox” module to be able to create a transfer.
b. In the Outbox page, click on the “Lodge” button”. The Lodge Transfer page will
be displayed.

Figure 7.3

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c. User should click on the checkbox under Transfer REC to select the REC to be
transferred.
d. Each checked REC will have corresponding checkbox under Update Amount
column. This will allow the user to check the REC to Update Amount. Clicking the
Update Amount will allow the user to input the price per REC. Click Submit to
confirm the entered amount.

Figure 7.4

e. Once all selected amount has corresponding price, click Submit to proceed with
the Transfer.
f. The entry will be entered in the Outbox page. The table below will present the
description of each column:

Table 23. Description of Entries in the Outbox Page

Heading Description
Date Requested The date when the transfer was requested. The format is
YYYY-MMM-DD HH:MM:SS.
Date Accepted Date when the transfer was accepted. The format is YYYY-
MMM-DD HH:MM:SS.
Seller This refers to the Participant Shortname or the Participant who
created the transfer.
Buyer This refers to the Participant Shortname or the Participant who
was selected as the buyer of the transfer.
Number of REC’s Number of selected RECs during transfer lodge.

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Heading Description
Total Amount Total Amount of all the RECs selected for the transfer
Status The status can be any of the following:
● Pending - initial status of the Transfer.
● Accepted - when the Buyer accepted the transfer
● Cancelled - when the Seller Cancels the Transfer
● Rejected - when the Seller Rejected the Transfer
● Expired - when one of RECs of Pending Transfer Expired
● Frozen - when the Pending Transfer has not been
Accepted, Cancelled, Expired, Frozen or Rejected on the
configured nth day after Lodged

7.1. Transfer Actions

The following actions are available in the Inbox and Outbox of Transfer:

Table 24. Transfer Actions

Action Description
Lodge This is only available in Outbox. This will allow the Seller to create a
Transfer. Status of the Transfer when Lodged is Pending.
Cancel This is only available in Outbox. This will allow the Seller to cancel the
Transfer he/she created. Only Pending Transfer can be cancelled.
Status of the Transfer will change to Cancelled.
Update This is only available in Outbox. This will allow the Seller to update the
Transfer he/she created. Only Pending Transfer can be updated.
Status of the Transfer will not change.
Accept This is only available in Inbox. This will allow Buyer to accept the
Transfer created by the Seller. Only Pending Transfer can be
accepted. Status of the Transfer will change to Accepted. Once the
Transfer is accepted by the Buyer, the corresponding RECs will be
transferred automatically from the Seller to the Buyer.
Reject This is only available in the Inbox. This will allow the Buyer to reject
the Transfer created by the Seller. Only Pending Transfer can be
rejected. Status of the Transfer will change to Rejected.

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7.2. Transfer Status

The following are the possible Status of Standing Order:

Table 25. Status of Standing Order

Status Description
Pending Transfer has been created.
Cancelled Pending Transfer is Cancelled by the Seller.
Accepted Pending Transfer is Accepted by the Buyer.
Rejected Pending Transfer is Rejected by the Buyer.
Expired At least one of the RECs in Pending Transfer has expired.
Frozen Pending Transfer has not been Accepted by the Buyer in specific
period after Lodge

7.3. Sorting and Filtering REC Transfer

Similar with the other search features in the system, the user must click on the Select
Filter to choose an option to trim down the search.

Figure 7.5

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Select one or more options and that will determine the number of fields that’ll appear in
the Active field.

Figure 7.6

Enter the details being asked for and click ‘Apply”. The table will immediately adjust the
items posted according to the filter. The user can further trim down the number of items
posted by selecting the “Items per Page”. Choose among the options: 5, 10, 50, 100
and the table will alter the items.

8.0 Bulletin Board

Figure 8.1

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This menu will allow the user to manage For Sale and Want to Purchase entries to be
posted in the Bulletin Board’s public page.

Figure 8.2

8.1. Create Sale

To create a sale, click on the “Create for Sale” button.

Figure 8.3

b. Fill in the following entries and click Apply to filter the RECs to be included in the set
of RECs for selling.

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Table 26. Information Required in Creating RECs for Sale

Field Description
Technology Required.
A drop-down field which lists the following technology type:
● Hybrid Fuel
● Hybrid Technology
● Hydro Impounding
● Hydro- Run-of-River
● Ocean
● Solar
● Waste
● Wind
● Thermal Coal
Date Issued Date Range. The issued date of the REC.
Expiry Date Date Range. The expiry date of the issued REC.

c. Select the RECs to be included in the For Sale and Update the corresponding
Amount .

Figure 8.4

d. Next is to fill out the Seller’s Contact Details.

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Table 27. Seller’s Contact Details

Field Description
Name The complete name of the seller. Not short code.
Phone Number Contact number of the seller
Email The active email address of the seller
Fax Number If the seller has a fax machine, he must enter the number in this
field.
Address Either personal of the facility address of the seller.

c. When all fields are complete, click “Submit”. The details will be posted in the For
Sale table.

8.2. Create Want to Purchase

To create a purchase entry, follow these steps:

a. Click on the “Want to Purchase”

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Figure 8.5

b. Fill in the fields above before the Buyer Contact Details portion. Refer to the table
below for the description of each field in the Create Want to Purchase Page.

Table 28. Description of Fields in the Create Want to Purchase Page

Field Description
Technology A drop down option wherein the user can either choose to
search from the Filter Technology the technology type where
the Participant belongs to. Or choose Any Technology.
Expiry Year The specific year of expiry of the REC that the buyer desires to
buy
Number of RECs The amount of REC certificate the buyer is willing to purchase.
Price The amount that he is willing to purchase the REC for
Price per REC The amount that he is willing to purchase the REC for
Name The complete name of the Participant
Phone Number His contact detail
Email Add His active email address
Fax Number If the buyer has a fax machine, he must enter the number in this
field.
Address The address of his facility
Note An optional text field where the buyer can give a description.

If the Participant has more contact details, he may click the “Add Contact” button.
Otherwise, he can click “Submit” to enter the details in the table.

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Figure 8.6

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8.3 Sorting and Filtering in Manage Bulletin Board

Select Filter field is available in Manage Bulletin Board.

Figure 8.7

Choose from the options, for the number of selected filter dictates the number of fields
in the Activity Field.

Figure 8.8

Then, click “Apply”. The entries of the table will be filtered down. If the user still desires
to lessen the items displayed in the table, he can just select from the Items per Page
field the number of entries he wants to be shown by the system. He can choose as low
as five (5) items in the page and as high as a hundred (100).

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Figure 8.9

8.4. Error Messages

Table 29. Error Messages in the Bulletin Board Module

Field Message Reason

Number of REC Number or REC is required Field is blank
Price of REC Price or REC is required Field is blank
Contact Details At least 1 contact detail is Field is blank
required

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9. Renewable Portfolio Standard

Figure 9.1

The Renewable Portfolio Standard (RPS) Menu allows the user to view the issued RPS
Compliance Report, as well as download the generated Statement Report.

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9.1. Compliance Report for On-Grid and Off-Grid

Figure 9.2

This will allow the user to view the issued Compliance Report by Subject Compliance
Year.

a. Search and select a year in the “Subject Compliance Year” field and click View. The
following information will then be displayed:

Table 30. Information Provided in the Compliance Report

Field Description
Trading Participant The registered unique code of the Participant
Island Compliance Island for Off-Grid
Gross Sales The Gross Sales is the Subject Compliance in YYYY
Note: When the Subject Compliance Year is RPS Year 0+2, the
information displayed in this field will be RPS Year 0 in YYYY
RPS % (K0) This refers to the RPS % at Year 0
RPS % (Km) This refers to the total Incremental RPS %
RPS Obligation This refers to the RPS Obligation/Requirement for Subject
Compliance Year
Active RECs This refers to the total number of active RECs
Surrendered RECs This refers to the total number of surrendered RECs for the
Subject Compliance Year

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9.1.1 Compliance Report Actions

The following actions are available in this page:

Table 31. Compliance Report Actions

Action Description
View To view the latest issued Compliance Report for the Subject
Compliance Year
View Prelim To view the Issued RPS Compliance Report Prelim
View Final To view the Issued RPS Compliance Report Final

9.2. RPS Statement Report

The RPS Statement Report summarizes the RPS position in terms of RECs of the
Participant.

As the user can see, the summary also holds a download option wherein the user and
the Participant can download the issued RPS document.

Figure 9.3

The user may click on the “Download” button, and the file of a Trading Participant will be
instantly downloaded. Other information presented in this Page are as follows:
● Trading Participant
● Grid Type
● Island

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● Gross Sales
● RPS %
● RPS Obligation
● Active REC
● Surrendered REC
● Shortfall/Excess REC
● Types
● Issued Date

9.2.1. Sorting and Filtering of RPS Statement Report

Click on the Select Filter box in the Statement Report Page. A list of possible filters will
appear, choose one or more.

Figure 9.4

If the user has chosen a filter, the Active Field can be viewed. Enter the specified details
in the field; afterwards, click “Apply”.

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Figure 9.5

The table is filtered as a result. Filtering the number of items in the table can also be
done. Just click on the Items per page field, then, choose a number-filter.

Figure 9.6

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Annex A: RE Market Participants Privileges

RE Market Participants have the following privileges in the system:

Table 32. RE Market Participants Privileges

Module Menu Privilege

Registration Participant Info
and Contract View Participant List
Management View Participant
Participant Download Attachment
Facility Info
View Facility Info List
View Facility
PSA View Supply Contract List by TP
View Supply Contract Details by TP
Create Supply Contract by TP
Update Supply Contract by TP
Submit Supply Contract
Delete Supply Contract by TP
Download Attachment
Dashboard Notification Registration Dashboard Notification
Email Notification Registration Email Notification
Meter Quantity Data Submit MQ Data (for DUs with
Registered Voluntary Generator)
Import Data View MQ Data
BCQ Data View BCQ Data
Gross Electricity Sales
Data for Off Grid View Gross Electricity Sales Data
Import FIT All Data View FIT All Data
Import Data Import FIT RE
Generator MQ View RE Generator MQ Data
Gross Electricity Sales Upload Gross Electricity Sales
for On-Grid Submit Gross Electricity Sales
View Gross Electricity Sales

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Module Menu Privilege

Monthly Net Electricity Upload Monthly Net Electricity Sales
Sales for On-Grid Submit Monthly Net Electricity Sales
View Monthly Net Electricity Sales
View Summary
View REC Movement
REC Transaction View REC Transaction
View Active REC Subaccount
Renewable
View Surrendered REC Subaccount
Energy
Surrender REC
Certificates
Activate REC
View Banked REC Subaccount
Bank REC
View Retired REC Subaccount
View Expired REC Subaccount
REC Transfer View Transfer Outbox
View Transfer
Lodge Transfer
Update Transfer
Cancel Transfer
View Transfer Inbox
Accept Transfer
Reject Transfer
REC Standing REC Standing Order View Standing Order Outbox
Order Lodge Standing Order
Update Standing Order
Cancel Standing Order
View Standing Order Inbox
Accept Standing Order
Reject Standing Order
Bulletin Board Bulletin Board Create REC For Sale
Update REC For Sale
Cancel REC For Sale
Create REC Want to Purchase

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Module Menu Privilege

Update REC Want to Purchase
Cancel REC Want to Purchase
View Bulletin Board
View Manage Bulletin Board
RPS Compliance Report View RPS Compliance Report
Renewable
View RPS Statement Report
Portfolio
Dashboard/Email RPS Compliance Report Notification
Standards
Notification
Dashboard View Expiring REC
Dashboard View RECs for Retirement
Dashboard View Summary of REC Sub
Accounts
Dashboard Dashboard
REC Issuance Notification
Lodge Transfer Notification
Update Transfer Notification
Cancel Transfer Notification
Accept Transfer Notification
Reject Transfer Notification
Dashboard Dashboard REC For Sale Notification
REC Want to Purchase Notification
Expired REC for Sale Notification
Expire Transfer Notification
Frozen Transfer Notification
Frozen Standing Order Notification
Expired Standing Order Notification
Lodge Standing Order Notification
Update Standing Order Notification
Cancel Standing Order Notification
Accept Standing Order Notification
Reject Standing Order Notification
Expired REC Notification
Expiring REC Notification

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