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Barriers

The document discusses time management barriers like anxiety, perfectionism, and distraction and provides tips on how to practice effective time management through prioritizing goals, using a calendar, saying no to unnecessary tasks, and setting SMART goals. It emphasizes the importance of consistency, avoiding overscheduling, and focusing on high priority tasks first.

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Myron Ferrao
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13 views13 pages

Barriers

The document discusses time management barriers like anxiety, perfectionism, and distraction and provides tips on how to practice effective time management through prioritizing goals, using a calendar, saying no to unnecessary tasks, and setting SMART goals. It emphasizes the importance of consistency, avoiding overscheduling, and focusing on high priority tasks first.

Uploaded by

Myron Ferrao
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Time

Management
barriers & how
to overcome it
PROF. ANIRUDHA MUNJ
Productivity vs Well being

Time management can help get the best results

People experience challenges in finding the right time-management strategy for their
career
Barriers we all have faced..
Anxiety. Anxiety can be a nuisance, but it can also feel completely overwhelming.
Severe anxiety can result in avoiding work or school, or even isolating from friends and
family.

Expectations. Managing time effectively quickly becomes impossible when you're trying
to satisfy everyone else's goals.

Perfectionism. Motivation to manage time effectively decreases when you're trying to be


perfect. Many people give up on what they're doing rather than finishing it through and
"failing" by not meeting their perfectionistic standards.

Distraction. Society today is full of distractions.


How to Practice Time Management
Make time management a priority. Set aside time every week to organize your schedule. Good
planning is the first step to good results.
Write down a list of goals or objectives that are important to. Make time for what matters to you.
List your goals in order of importance to you. How important your goals are should be the result of
several factors: the potential results of doing the work, the potential consequences of not doing the
work, and any time frames or deadlines that you're under.
Use your high priority list to structure your week. Devote the most time to the things that are the
most important. Using a calendar or an organizing app on your phone can be helpful here.
Once you have scheduled your high priority responsibilities, go back through your schedule and
plug in medium-and low-importance events. If you can't fit all of the low-importance events in,
consider delaying or dropping them altogether.
As you set a schedule for your week keep things consistent. It's much easier to develop
healthy habits if you've set aside regular and consistent time to practice them. For example,
set aside blocks of time for studying each week but make sure that these blocks occur at the
same time each week.

Don't overschedule. Your schedule should be a guide for your week, not an ironclad contract.

Practice saying "no". One of the hardest things to do for many people is to say "no". We want
others to like us and find us valuable. We say we can do things for others because we want
them to reciprocate when we ask. Learning to say 'no' can be a valuable tool to getting things
done and in order to maintain a set schedule you WILL have to learn to say no. If you
recognize that your time is valuable, then others will as well. When it comes to time
management you really need to rely on yourself to make sure you have what you need.
Prioritizing Goals
Businesses must reconcile the various goals and tasks vying for their attention but only use so much time for
each goal and task. That's why it's important to prioritize one's goals at work.

• 80/20 Rule
Why is goal-setting so important ?
A key difference between successful and unsuccessful managers is the quality and
practicality of the goals they set for themselves. Goals state clearly the measurable and
specific results to be accomplished by the managers and the timeframe to attain them

Setting goals helps managers choose where they want to go in personal and
professional life. By being aware of precisely what they want to achieve, they know the
efforts required for it

There are two types of goals managers can set for themselves –

1. Rational Goals

2. Directional
Rational goals are specific, short-time goals focusing

on the questions-

• What do I want to accomplish?

• Why am I doing this task?

• Who are all involved in the task?

• What are the expected outcomes of this task?

• When can this task be expected to be completed?


Directional goals (also known as domain planning) are long-term goals with no
predictable

outcomes, focusing on the question - What do I want to accomplish? To stay focused,

managers should aim and visualize these goals.

They should identify possible quarters from where they can pool up the support and
required resources needed to put together and accomplish those goals
SMART GOALS

Goals need to be specific and represent an end result. They should also be SMART. SMART is an acronym
that stands for Specific, Measurable, Achievable, Relevant, and Time-bound. When constructed carefully,
a SMART goal will help you achieve an end result and support your decision making. Each of the
components of a SMART goal will now be described in more detail below.
•Specific—For a goal to be specific, it must be carefully defined. A goal of get a good job when I graduate is
too general. It doesn’t define what a good job is. A more specific goal would be something like identify a
hospital that recruits graduate nurses and has clear career paths.
•Measurable—To show effect, and report progress, goals need to be measured. What this means is that
the goal should have clearly defined outcomes with enough detail to measure them. For example, setting
a goal of doing well at university is a bit undefined, but making a goal of graduating with a grade point average
(GPA) above 4.0 at university is measurable and something you can work with.
•Attainable—Attainable or achievable goals means they are reasonable and within your ability to
accomplish. While a goal to complete six subjects in a semester and work part time is something that would be
nice to achieve, the odds that you could make that happen in a semester are not very realistic for most
students. However, if you plan to complete three subjects this semester and work part time it may well be more
achievable.
•Relevant—For goal setting, relevant means it applies to the situation. In relation to university, a goal
of buying a horse to ride to for pleasure on weekends is unlikely to be relevant to your student goals,
particularly if you live 100km from campus, but getting dependable transportation to the campus is something
that would contribute to your success at university.
•Time-bound—Time-bound means you set a specific time frame to achieve the goal. I will get my paper
written by Wednesday is time-bound. You know when you must meet the goal. I will get my paper written
sometime soon does not help you plan how and when you will accomplish the goal.
Time Management Matrix
THANK
YOU

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