भाखड़ा यास ूब ध बोड ( व त

ु खंड)

बय आदे श सं या 464 /पीएचड /दे हर/300 दनांक 16.4.2007

ूेषक

मु य अिभय ता/ूणाली प रचालन, Chief Engineer /System Operation,

योजना एवं पांकन(पीपी)िनदे शालय, P&D(PPs) Directorate
बीबीएमबी, लाट न0.6बी, BBMB(PW),Plot No. 6-B,Ist Floor,
सै टर 19-बी, म य माग,च ड गढ़। Sector 19-B , Madhya Marg,
Chandigarh-160019
Tel-Fax 0172-5046571 Tel-Fax 0172-5046571

सेवा म

ौी एन.के.शमा उप महा ूब धक, Fax No. 0172-2704443,2715809

ःपेयस एवं स वस बजनेस मुप, Sh. N.K. Sharma, Dy. Chief Manager,
भारत है वी ईलै श क स िलिमटे ड, Spares & Service Business Group
एस.सी.ओ.न. 129-130, BHEL, SCO – No. 129-130, Sec -17-C
सै टर 17- सी, च ड गढ़ । Chandigarh - 160017

बमांक 1916 /पीएचड /दे हर/ 300

दनांक 17.04.2007

वषय:- Procurement of H.S. Lubrication System for Dehar Hydro Power Plant Units.

Ref:- 1) Your offer No. SB 306 H08030 BPH 003/F-501/14/6585 dated

12.10.2006

2) Our letter No. 7390-91 /PHD/Dehar-300 dated 16.11.06

3) Your letter No. SB 306H08030 BPH 003/F-501/7112 dated 21.12.06

4) Your letter No. SB 306H08030 BPH 003/F-501/7216 dated 10.01.06

5) Our letter No. 546 /PHD/Dehar-300 dated 22.01.07

6) Your letter No. SB 306H08030 BPH 003/F-501 dated 13.2.07

7) This office Letter of Intent issued through fax dated 9.3.2007 &

confirmed vide No. 390-93 /PHD/Dehar/300 dated 9.3.2007

Dear Sirs,

With reference to the above mentioned communications, I am

directed to place upon you a detailed purchase order for supply of 2 Nos.
Complete HS Lubrication System along with the spares for Dehar Power

House, Slapper as per details and terms & conditions mentioned below:-

Sl. Qty. Unit Price Total

No. Description Reqd. F.O.R. Price
Bhopal (Rs. in
(Rs. in lac)
lac)
1 Complete HS lubrication 2 sets 2.50 5.00
system to Drawing No.
3 255 05 01 400(Rev.4)
2 Set of spares of H.S. 1 set 1.20 1.20
Lubrication System to
Drawing No.
32550501400(Rev.4)
consisting of following:-

2.1 Pump (item No.13)

- 1 No./set

2.2 HP Micro filter with metallic

element and indicator (item
No.3) – 1 No. / set

LP Micro filter with metallic

2.3
element & indicator (item
No.4) – 1 No./set

2.4 Non-return valves – 1” and

3/8” (item No.15 & 16)– 10
Nos. each type / set

2.5
Pressure switch (item No.6)
1 No. /set.

TOTAL Rs. 6.20

Lac

(Rs. Six Lac Twenty Thousand only )

1. Prices
i) The prices are ‘FIRM’ & F.O.R. Bhopal.
ii) The prices are inclusive of charges towards suitable packing & forwarding
but exclusive of freight & insurance charges and all taxes/duties levied by
Central/State Governments & other local authorities like Municipal taxes
etc. from time to time. All such taxes, duties & cess shall be payable extra
at actuals as applicable at the time of supply, even if supply is beyond
scheduled delivery period.

iii) The prices quoted by BHEL are after taking into account the MODVAT
benefits subject to all other statutory obligations.
2. Terms of Payment
a) 10% of the total value of the order to be paid as interest free advance
along with purchase order.
 b) Balance 90% with full taxes and duties is to be paid with provision for
part payment against part dispatches through bank against dispatch
documents.
c) Bank charges at the destination end are to be borne by BBMB.
3. Delivery
Delivery for the items as per scope of supply would be 10 months. The
delivery period shall be reckoned from the date of receipt of technically &
commercially clear purchase order or advance payment whichever is later and is
subject to Force Majeure.
2. Force Majeure
The supplier shall not be liable for any liquidated damages due to the delay
in manufacture or delivery of material resulting from any cause beyond the
company’s reasonable control including but not limited to compliance with
regulations, orders or instructions of Central/State or Municipal Govt. or Agency
thereto, acts of God, war, rebellion, riots, civil commotion or disturbances, lock out,
strike, power cuts over and above the cuts at present in force, acts of Civil and
Military authorities, fires, floods, & freight embargoes. The supplier will seek
extension of delivery period within three weeks of occurrence of such an event and
clearly state anticipated delay in supply on account of such an event/events. On
receipt of such a request from the supplier, extension in the delivery period may be
granted for the period for which the completion of work is proved by the supplier to
have been delayed for circumstances covered by reasons of force majeure subject
to further condition that if the delivery period is likely to be extended by sixty days
on account of any event, the purchaser shall have the option to accept any portion
of the balance material and cancel the order for the rest provided, however, that if
any material had been manufactured exclusively for the purchaser under the
contract prior to the commencement of force majeure circumstances, it shall be
accepted by the purchaser and the cancellation will be without any liability for
damage on the part of the supplier and without any payment of compensation by the
purchaser.

3. Warranty

The supplier shall be responsible to replace free of cost, with no

transportation or insurance cost to the purchaser upto the destination, the whole or
any part of the material which in normal and proper use proves defective in quality
or workmanship, subject to the condition that the defects are noticed within 18
months from the date of despatch. The consignee or any other officer of the
purchaser actually using the material will give prompt notice of each such defect to
the supplier as well as the purchaser. The replacement shall be effected by the
supplier within a reasonable time from the date of intimation of defects. The supplier
shall also arrange to remove the defective supply within a reasonable period, from
the date of issue of the notice in respect thereof, failing which the purchaser shall
reserve the right to dispose off the defective material in any manner as considered
fit at the sole risk and cost of the supplier. Any sale proceeds of the defective
material after meeting the expenses incurred on its custody, disposal, handling etc.
 shall, however, be credited to the supplier’s account and set-off against any
outstanding dues of the Board against the supplier.
These provisions shall also equally apply to the replaced material. In case
the material is again found to be defective within a period of 12 months of its
replacement, it shall also have to be replaced similarly.
6. Negligence
If the supplier neglects to execute the work with due diligence and expedition
or refuses or neglects to comply with any reasonable order(s) given in writing by the
purchaser in connection with purchase order or shall contravene the provisions of
the Purchase Order, the purchaser may give 21 days Notice in writing to the
supplier to make good the failure, neglect or contravention complained of and
should the supplier fail to comply with the notice within a reasonable time from the
date of service thereof, in case of failure, neglect or contravention capable of being
made good, within that time or otherwise within such time as may be reasonably
necessary for making it good, then and in such case(s) the purchaser shall be at
liberty to take the work wholly or partly out of the hands of the supplier and re-
contract at reasonable price with any other person or persons. In such an event, it
shall be lawful for the purchaser to retain any such balance which may otherwise be
due by him to the supplier on any account including the amount of Bank Guarantee
and apply the same towards the execution of whole or balance of the work so re-
contracted, as aforesaid. If no such balance is due by the purchaser to the supplier
or, if due, is not sufficient to cover the amount thus recoverable from the supplier, it
shall be lawful for the purchaser to recover the whole or balance of the amount from
the supplier by the action of the law.
7. Bankruptcy
If the supplier shall commit any act of the bankruptcy or being a corporation
commence to be wound up except for reconstruction purposes, or carry on its
business under a receiver, the executors, successors or other representative(s) in
law of the state of the supplier or any such receiver, liquidator, or any persons(s) in
whom the contract may become vested, shall forthwith give notice whereof in
writing to the purchaser and shall for one month, during which the supplier shall take
all reasonable steps to prevent stoppage of the work, have the option of carrying out
the contract subject to the supplier providing such Guarantees as may be required
by the purchaser but not exceeding the value of the work for the time being
remaining unexecuted. In the event of stoppage of the work, the period of the option
under this clause shall be fourteen (14) days only. Provided that, should be above
option not be exercised, the contract may be terminated by the purchaser by notice
in writing to the supplier and the same powers and provisions reserved to the
purchaser in the last preceding clause of taking the work out of the supplier’s hands
shall immediately become operative.
8. Test and Inspection
The equipment shall be subjected to stringent quality control by M/s BHEL at
various stages and final stage before despatch. The supplier shall supply the test
certificates of ordered items signed by their Quality Control Division.
9. Replacement of Rejected Material
i) Material found damaged, sub-standard defective or not conforming to the
prescribed specifications in any manner at the consignee’s end, shall not be
accepted and an intimation to this effect shall be given to the supplier and
the purchaser by the consignee. The supplier shall rectify or replace the
defective/sub-standard material forthwith within reasonable time from the
date of intimation of rejected supplies. If the supplier fails to rectify or replace
the defective/sub-standard material or make good the damages within the
period specified above, the balance payment/Bank Guarantee as the case
may be, shall be with-held until the defective material has been replaced by
or the advance payment made in respect thereof refunded by the supplier.
The purchaser shall reserve the right to get the defects/damages rectified at
the supplier’s cost or to dispose off such material and adjust the sale
proceeds thereof, if any, against its claim on supplier. The cost of
rectification or balance of purchaser’s claim against the supplier shall be
adjusted from the supplier’s pending dues and /or security deposits against
this or any other contract in force and the balance of the cost/claim shall be
recovered from the supplier by action of the law. All expenses involved in the
replacement by way of handling, transportation, storage etc. shall be on
supplier’s account.
ii) In respect of the defective/sub-standard supplies, the date on which such a
supply is replaced, shall be reckoned as the effective date of delivery.
iii) The provisions of sub-clause (i) and (ii) above shall apply mutatis mutandis, to
the material found substandard or defective during the period of warranty.

10. Consignee’s Right of Rejection

Notwithstanding any approval which the Purchaser may have given in
respect of the material, it shall be lawful for the consignee i.e. Sub divisional Officer,
Store & Transport Sub Division, BBMB (PW) Slapper (H.P.) Distt. Mandi to reject
the material or any part thereof on behalf of the purchaser within a reasonable time
after actual receipt thereof by him if the material or any part thereof is not in
conformity with the terms and conditions of the contract whether on account of any
loss, deterioration or damage before despatch/delivery or during transit and the
supplier shall be responsible for rectification of all defects noticed by the consignee
after receipt of material.

11. Excise Duty & Central Sales Tax/State Sales Tax And
OtherDuties/Taxes
A) Central Sales Tax/State Tax
The central sales tax/Punjab/Haryana/Himachal Pradesh Sales Tax will be paid
extra at concessional rate against form ‘C’ as applicable at the time of
despatch. The supplier shall furnish original vouchers and
or/following certificates duly recorded on the invoices and signed by
the supplier:-
i) Certified that the transaction, on which Sales Tax has been claimed, has
been/shall be included in the return submitted/to be submitted to the Sales
 Tax Authorities for the assessment of the Sales Tax and the amount claimed
from the purchaser has been/shall be paid to Sales Tax Authorities.
ii) Certified that the goods on which Sales Tax has been charged have not been
exempted under the Central Sales Tax Act or the rules made thereunder and
the charges on account of Sales tax on these goods are correct under the
provisions of the relevant act or rules made thereunder.
iii) Certified that we shall indemnify the purchaser in case it is found at a later
stage that wrong or incorrect payment has been recovered on account of the
sales tax paid by us.
iv) Certified that we are registered as a dealer under the Central Sales Tax in
the State of _________and our Registration No.is ____________for the
purpose of sales tax.
As per the latest rules of Sales Tax, Form ’C’ has to be made available
during the quarter of billing irrespective of the fact whether the
payment has been made or not.
B) Excise duty
The payment of the Statutory excise duty if due, will be made extra at the
rates as applicable at the time of despatch and subject to furnishing of
documentary proof of payment having been made by the supplier to the
Excise Department.
Since BHEL is paying excise duty under various tariffs under the excise duty
act, under self-removal scheme and is paying lump sum Excise Duty
periodically based on wagon loading advices for the period, therefore, BHEL
will be submitting only the self authenticated excise invoice as per the latest
central excise rule Nos. CER-53A and 173C and the Purchaser is to
reimburse the ED based on the excise invoice. Separate Excise Duty Gate
Pass shall not be furnished by M/s BHEL.
C) Octroi,other duties and taxes
Octroi and other duties /taxes, if leviable on the finished goods at the station
of despatch at the time of supply shall be paid at actuals subject to
production of original payment documents, if the same have not been
included in the quoted prices. To avoid any complication, with regard to
octroi at the destination station, the material shall be despatched in the name
of consignee and not to self. However, Octroi charges as applicable at the
destination station shall be borne by the purchaser.
12. Despatch Instructions
The material shall be despatched and consigned to the Sub-Divisional Officer,
Stores & Transport Sub-Division, BBMB(PW), Slapper, Distt. Mandi (HP) -174402
under intimation to following offices :-
i) The Dy. Chief Engineer, Dehar Power House ,BBMB, Slapper Distt.
Mandi (HP) -174402
ii) Director /P&D(PP)Dte., BBMB (PW) Plot No.6-B, Sector-19B,Madhya
Marg,Chandigarh-160019.
iii) Resident Engineer, DPH, BBMB, Slapper Distt. Mandi (HP) -174402
iv) Sr. Accounts Officer , BBMB, Slapper Distt. Mandi (HP) -174402
 No material shall be despatched without prior intimation to the purchaser
failing which it shall be at the entire risk & cost of the supplier. The contractor shall
notify the purchaser as well as the insurance company, of all despatches giving all
pertinent data required ( Refer para No. 14 ) for tracing of the despatch enroute to
destination.
The material shall be despatched at the correct address of the consignee, if
any consignment and /or its relevant documents i.e. invoices, GR/LR etc. gets delayed
due to incorrect address or destination mentioned by the supplier, the additional
expenses involved including demurrage, wharfage charges and delay in delivery shall
be to the supplier’s account.
13. Method of Raising Invoices
i) Invoices for balance payment, shall be prepared in pentriplicate out of
which original copy (duly stamped and pre-receipted) and one spare
copy along with despatch documents shall be sent to the Sr.
Accounts Officer, BBMB, Slapper, District Mandi (H.P.)-174402, one
copy of the same shall be sent to the consignee, one copy to Dy.
Chief Engineer, Dehar Power House Circle, BBMB, Slapper, District
Mandi (H.P.)-174402 and one copy to this office. The supplier shall
give at least 15 days notice before despatch to the Sr. Accounts
Officer and the consignee so that necessary arrangements for the
funds and unloading of the material are made by them respectively.
ii) Payment shall be made by the paying Authority viz Sr. Accounts Officer,
BBMB, Slapper, District Mandi (H.P.)174402 on presentation of the
following documents:-
a) Copy of the invoice.
b) Certificate for central sales tax & excise duty.
iii) Bank
State Bank of India,
BBMB Colony,
Slapper, Distt. Mandi, (H.P.)-174402
14. Transportation, Insurance & Handling of Material
The supplier shall be responsible for transportation and handling of material
upto the destination station as per despatch instructions. The material shall be
despatched by Road on “Freight to pay” basis.
The material would be despatched through reliable road carriers, duly
insured under Open Transit Insurance Policy No.2001/0006207/01 undertaken
by BBMB with M/s ICICI Lombard General Insurance Company Limited, SCO
No. 24-25, Sector 8-C, Chandigarh-160009 (Fax No. 0172-3983207).
Following information shall, however, be supplied by the supplier to
the underwriter, under registered cover before despatch of material with copies
to Dy. Chief Engineer, Dehar Power House Circle, BBMB, Slapper, District
Mandi (H.P.)-174402, consignee and this office.
ii) The amount for which the equipment is required to be covered
for transit insurance.
iii) Name and station of the sending party
iv) Name and station of the receiving party
 v) The details of the contents of the consignments.
vi) Purchase Order No. and date
vi) The mode of transportation.
vii) Copy of G.R. No. and date.
ii) The expected date of arrival of the equipment at the consigned
station.
No material shall be despatched without insurance, failing which it shall be at the
entire cost and risk of the supplier. Case involving loss in transit, wharfage and
demurrage shall be taken expeditiously by the consignee i.e. Sub-Divisional Officer,
Stores Sub-Division, BBMB (PW), Slapper, Distt. Mandi, (H.P.)-174402 with the firm/
road transport and insurance company.
15. Arbitration
If at any time any question, dispute or difference whatsoever, shall arise
between the purchaser and the supplier, upon or in relation to or in connection with
the contract, provisions of the Arbitration and Conciliation Act, 1996 shall be
applicable.
The work under the contract shall be if reasonably possible continued during
the arbitration proceedings and no payment due or payable by the purchaser shall
be withheld on account of such proceedings.
16. Cancellation of Purchase Order
The purchaser shall have the right to amend or cancel the order at any time
before the receipt of intimation regarding manufacturing of material, if he is satisfied
that the delay in execution of the order by the supplier is willful and detrimental to
the interest of the purchaser. In case where after the commencement of
manufacture, there is a willful delay on the part of the supplier to the
manufacture/despatch of the material, the purchaser may cancel the order for
whole/unexecuted portion after giving a notice of 15 days to the supplier.
17. Jurisdiction of Court
In case of any dispute between the parties, the Courts at Chandigarh only
shall have the jurisdiction to settle/decide and adjudicate upon such matters. Before
approaching the court of law, any dispute or difference arising in connection with the
contract shall be referred by either party for arbitration in accordance with Clause-15
above.
18. Material and Workmanship
All material used in the manufacture of equipment shall be of the best quality
obtainable of their respective kinds and the whole of the work shall be of the highest
class, well finished and of approved design & make.
Casting shall be free from blow holes, flaws, cracks or other defects and
shall be smooth, close grained and true forms and dimensions.
19. Suitability /Interchangeability Certificates

The items shall be suitable for replacement in the original equipment of

Dehar machines and shall be of new manufacture, free from design &
manufacturing defects and made up of same or better materials as that of original
items
20. Packing
All apparatus and equipment shall be securely packed for safe delivery at
destination and the supplier shall be responsible for all losses or damages caused
or occasioned, due to improper or defective packing. Double boxing to give extra
protection to the equipment against mechanical injury shall be used, if required.
All parts requiring protection from moisture including polished parts which
rust rapidly, shall be double boxed with trapper or in such other approved manner.
All boxes shall be marked with signs indicating the up and down sides of the
boxes and also unpacking instructions considered necessary by the supplier.
The contents of the boxes shall have place marks corresponding to the
number in the packing list to enable easy identification. The prices include packing
charges also and as such, no extra payment shall be made on this account.
21. Signing of Purchase Order
You are requested to please acknowledge receipt of this purchase order
and return one copy of the same duly signed on all pages by your authorized person
only on your behalf in token of acceptance, per return of post.

िनदे शक/ योजना एवं पांकन,

बीबीएमबी,च ड गढ़ ।
बय आदे श सं या 464 /पीएचड /दे हर/300 दनांक 16.4.2007

पृंठांकन सं या 1917-29 /पीएचड /दे हर/ दनांक 17.4.2007

उपरो त क ूित िन निल खत को सूचना एवं आवँयक कायवाह हे तु भेजी

जाती है जी :-

1. मु य अिभय ता/ूणाली प रचालन,बीबीएमबी, ( व ुत ख ड),च ड गढ़ ।

2. मु य अिभय ता/उ पादन,बीबीएमबी,( व ुत ख ड),नंगल टाउनिशप ।
3. मु य अिभय ता/पारे षण ूणाली,बीबीएमबी, ( व ुत ख ड), च ड गढ़ ।
4. मु य अिभय ता/भाखड़ा बांध,,बीबीएमबी, नंगल टाउनिशप
5. मु य अिभय ता/बी.एस.एल, बीबीएमबी, सु दरनगर ।
6. मु य अिभय ता/ यास बांध, बीबीएमबी, तलवाड़ा ।
7. व तीय सलाहकार एवं मु य लेखािधकार , बीबीएमबी, च ड गढ़ ।
8. उप मु य अिभय ता,दे हर व ुत गृह,बीबीएमबी,सलापड़।
9. अित अधी ण अिभय ता, Gen & Aux. मैनटे नस डवीजन
बीबीएमबी,सलापड़।
10. आवासीय अिभय ता /दे हर व ुत गृह डवीजन, बीबीएमबी,सलापड़।
11. व रंठ लेखािधकार , भुगतान बीबीएमबी,च ड गढ़ ।
12. व रंठ लेखािधकार , भुगतान बीबीएमबी, सलापड़ ।
13. उप म डल अिधकार /ःटोर एवं शांसपोट सब डवीजन बीबीएमबी,
सलापड़।

बीबीएमबी क म य ःतर य बय सिमित ारा उपरो त खर ददार के िलए

ूदान कर द गयी है जसे वशेष सिचव, भाखड़ा यास ूब ध बोड ने अपने कायालय
के पऽ सं या 5476-81/बी-769/27.2.2007/1पी दनांक 28.2.2007 के ारा
सूिचत कया है ।

व रंठ लेखािधकार (पी) बीबीएमबी,च ड गढ़ ारा बय आदे श को फाईल

सं या पीएचड /दे हर/300 क ट पणी के पृंठ सं या 8 पर यू.ओ.बमांक 196
दनांक 16.4.2007 ारा सूिचत कया गया ।

सलं न/उपरो तानुसार

िनदे शक
यो. एवं पांकन,
बीबीएमबी, च ड गढ़ ।