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UCT FMA M1U2 Video 1 Transcript

The document discusses different types of charts in Excel including column charts, line charts, and pie charts. It provides examples of how to create each chart type using sample data and customize the charts. Column charts can show changing values over time, line charts are useful for price charts, and pie charts illustrate proportions of a whole.

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56 views3 pages

UCT FMA M1U2 Video 1 Transcript

The document discusses different types of charts in Excel including column charts, line charts, and pie charts. It provides examples of how to create each chart type using sample data and customize the charts. Column charts can show changing values over time, line charts are useful for price charts, and pie charts illustrate proportions of a whole.

Uploaded by

Ally
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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MODULE 1 UNIT 2

Video 1 Transcript

© 2020 UCT/ GetSmarter


All Rights Reserved
Module 1 Unit 2 Video 1 Transcript
TARRYN VALLE: Excel has a built-in function which allows you to create charts that summarise
data located within the Excel spreadsheet. This is useful as data often needs to be represented
visually. Visual representations of the data can sometimes be more easily absorbed and
processed, especially if the charts are intuitive in nature. There are various types of chart styles
available in Excel. The selection of the type of chart depends on the nature of the data that
will be visually illustrated. In this screencast, we will cover column charts, line charts, and pie
charts. Keep in mind that these are a small subset of the type of charts that are available for
Excel, and these specific charts will be most appropriate to illustrate the type of data that
you'll be working with throughout this course. Feel free to pause the video at any time as you
follow along in Excel.

Column charts

VALLE: Column charts, which are also known as vertical bar charts, can be used to illustrate
the changing value of a data point over time. In the data set provided, in the “Plants for you”
sheet, you will see an income statement for a fictional company. The spreadsheet contains
income statement data for the years 2015 to 2019. We want to create a column chart that
displays the years on the x-axis with the net profit amounts on the y-axis.

There are a number of ways in which you can draw charts in Excel. We can either select the
data first and then choose which type of chart we wish to draw, or we can select the type of
chart first and then let Excel guide us through the selection of the input data. Let's choose the
chart type first and let Excel guide us through the data selection. Go to Insert and choose the
column or bar chart icon and choose a “2-D Column” chart.

Now we need to select the data. Add a data series, and select all the net profit after tax cells
for the chart values. We can also tell Excel where to find the name for this data, which it
automatically applies as the chart title. Excel chose US dollars as a currency default. I can right
click to open up the axis formatting menu to correct this. We also don't have date labels yet
on the x-axis. Choose to edit the horizontal axis labels and select the date range.

You will notice that the chart has not generated any labelling of the x and y axes. To add text
information to the chart, click on the chart, then click on the “Add Chart Element” icon that
appears on the top left of the chart. Select “Axis Titles” and click on the axis title and edit the
text. The y-axis will be labelled “Net profit after tax”, and the x-axis will be “Years”. Now let's
add data labels to our chart to allow the data to be interpreted precisely. Click the “Add Chart
Element”, choose “Data Labels”, and apply a label formatting style that suits you best. Lastly,
change the chart title of the chart by clicking the text of the automatically generated chart
title and editing accordingly.

© 2020 UCT / GetSmarter


All Rights Reserved

Tel: +27 21 447 7565 | Fax: +27 21 447 8344


Website: www.getsmarter.com | Email: info@getsmarter.com
Page 2 of 3
Line charts

VALLE: Line charts are commonly used in finance, especially for illustrating price charts.
Navigate to the “ETH prices” sheet in the data set. This sheet contains price history for the
cryptocurrency ethereum.

To create a line chart, let's select the data first, highlight the entire range of data in Column B
and C, the date and the closing price in US dollars. Go to the “Insert” function in the Excel
toolbar and choose a standard line chart. A price chart should appear in your spreadsheet.
Excel offers a high degree of customisation. Click on the chart and navigate to the style menu,
which appears above the chart. Browse through the different pre-set style options to see what
is available.

Once you are done, right click the chart and navigate to the format chart area option. In this
window, you are able to change the fill settings of the chart with anything from a transparent
background to a gradient. Pick a fill setting of your choice. Then pick a border style. Play
around with these settings to get an idea of what other styles are available.

Pie charts

VALLE: The last type of chart we will look at are pie charts. Pie charts are illustrations of data
that can be split into sectors. Each of which represents a portion of the overall quantity.
Navigate to the “Personal budget” sheet. Let’s create a chart that looks at the expenses
contained in the personal budget.

Highlight all the expenses, go to “Insert”, and select the pie chart option. The chart should
appear on your screen along with its legend, which indicates the colour representations of the
various expenses. This type of graph is useful to show splits in costs. Play around with the
settings and styles to see the other options available.

Conclusion

VALLE: Remember, the type of chart you use needs to match the type of data you're trying to
illustrate. Your charts need to have a balance between being succinct and not having
information overload. Labelling axes, chart titles, and providing clarity all assist in reading the
chart.

SPEAKER: To review any of the topics covered in this video, please click on the relevant
chapters.

© 2020 UCT / GetSmarter


All Rights Reserved

Tel: +27 21 447 7565 | Fax: +27 21 447 8344


Website: www.getsmarter.com | Email: info@getsmarter.com
Page 3 of 3

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