Exercises Chapter 1: Project Management Past and Present

1. The pillars of project management are delivering a product/service within

schedule, cost, scope, and quality requirements
2. Planning is the key for successful implementation
3. Engineers are asked many times to provide an estimate of time and cost
required to complete projects.
4. Project managers may work in a variety of fields with a broad assortment of
people, similar to teachers who work with students from varied ethnic, racial,
and religious backgrounds
5. Engineers use many project management skills, especially when they must
specify functional requirements
6. There are many jobs and careers in health care that use project management
skills
7. Estimation skills in project management are used in engineering.
8. the Great Wall of China, the pyramids, or Stonehenge have been built without
project management
9. A Gantt chart is a popular type of bar chart that illustrates a project schedule
10. There are different fields in which science technicians can apply project
management skills
11. Project management skills are used in collaboration and communication
among team members to record and understand the results and progress
toward a cure or product
12. By the mid-21th century, projects were managed on an ad hoc basis using
mostly Gantt charts and informal techniques and tools
13. Project management in its present form began to take root a few century ago.
14. In the early 1960s, industrial and business organizations began to understand
the benefits of organizing work around projects.
15. The 1850s marked the beginning of the modern project management era

1. Which of these is not one of the constraints of a project?

a) Scope
b) Resources
c) Team
d) Budget

2. A professional organization for project managers is the

a) PMI.
b) AMA.
c) MIS.
d) IPM.
e) PMBOK

3. Which of the following statements is true?

a) Project management is far from a standard way of doing business.

b) Project management is increasingly contributing to achieving organizational strategies.
c) Project management is being used at a consistent percentage of a firm's efforts.
d) Project management is a specialty that few organizations have access to.
e) All of these statements are false.

4. Project management is important to understand when people are a part of a project team
because they

a) Work with others to create a schedule and budget.

b) Need to understand project priorities so they can make independent decisions.
c) Need to be able to monitor and report project progress.
d) Need to understand the project charter or scope statement that defines the objectives and
parameters of the project.
e) All of these are reasons it is important for project team members to understand project
management
 Exercises Chapter 2: Project Management Overview

1. A project has distinctive attributes that distinguish it from ongoing

work or business operations.
2. Projects are temporary in nature.
3. Projects exist to bring about a product or service that has existed
before
4. Projects are an everyday business process
5. A project is completed when its goals and objectives are
accomplished.
6. On any project, you will have a number of project constraints that are
cost, scope, quality, risk, resources, and time.
7. Risk is defined by potential internal events that will have a negative
impact on your project if they occur.
8. Project managers in multicultural projects must appreciate the culture
dimensions and try to learn relevant customs, courtesies, and
business protocols before taking responsibility for managing an
international project
9. Applying good project management discipline is the way to help
reduce the risks.
10. Some projects require specific skills in certain application areas
11. A successful project is one that meets or exceeds the expectations of
the stakeholders.
12. Project management is a process that includes only planning function
13. Projects are a business process and have definitive start dates and end
dates.

1. Which of the following is NOT considered to be a characteristic of a project?

a) An established objective
b) A clear beginning and end
c) Specific time, cost and performance requirements
d) For internal use only

2. Which of the following activities is NOT considered a project?

a) Developing a new software program

b) Designing a space station
c) Preparing the site for the Olympic Games
d) Production of automobile tires

3. Which of the following activities is the best example of a project?

e) Processing insurance claims

f) Producing automobiles
g) Writing a policy manual
h) Monitoring product quality
i) Overseeing customer requests

4. Which of the following is NOT one of the stages of a project life cycle?

a) Identifying
b) Defining
c) Planning
d) Executing
e) Closing

5. In the _____________ stage of What is a project?, project objectives are established,

teams are formed, and major responsibilities are assigned.

a) Identifying
b) Defining
c) Planning
d) Executing
e) Closing

6. In the _____________ stage of What is a Project?, a major portion of the actual project
work performed.

a) Identifying
b) Defining
c) Planning
d) Executing
e) Closing

7. In the _____________ stage of What is a Project? the project's schedule and budget will
be determined.

a) Identifying
b) Defining
c) Planning
d) Executing
e) Closing

8. In the _____________ stage of What is a Project? project the product is delivered to the
customer and resources are released from the project.

a) Identifying
b) Defining
c) Planning
 d) Executing
e) Closing

What is the difference between a project and a program?

Project: A temporary effort with a specific goal, defined start and end dates, focused on
creating a unique product or service.

Program: A collection of related projects managed together to achieve long-term strategic

objectives, often ongoing without a set end date.
 Exercises Chapter 3: The Project Life Cycle (Phases)

1. There are many factors that need to be understood within your project
environment
2. The project manager and project team have many shared goal
3. The project plan should be updated and published on a regular basis
4. During the first of these phases, the Planning phase, the project
objective or need is identified; this can be a business problem or
opportunity
5. During the second phase, the initiation phase, the project solution is
further developed in as much detail as possible and the steps necessary
to meet the project’s objective are planned
6. During the implementation phase, the project plan is put into motion
and the work of the project is performed.
7. The last remaining step in any project is to conduct lessons-learned
studies to examine what went well and what didn’t
8. In any project, a project manager spends most of the time in the project
implementation step
9. The fundamentals of Project Management are considered universal
across most businesses and professions

1. Which of the following represents the correct order of stages within the project life cycle?

a) Planning, Defining, Executing, Closing

b) Closing, Planning, Defining, Executing
c) Defining, Planning, Executing, Closing
d) Executing, Defining, Planning, Closing
e) Planning, Defining, Closing, Executing

2. Which of the following is not correct about initial phase of a project?

a) The cost associated at the beginning of the project is highest.

b) Stakeholders have maximum influence during this phase
c) The highest uncertainty is at this stage of the project.
d) All the above statements are correct.

3. Project management is ideally suited for a business environment requiring all of the
following EXCEPT
 a) Accountability.
b) Flexibility.
c) Innovation.
d) Speed.
e) Repeatability

4. Project Managers are

a) ultimately responsible for performance.

b) not timid.
c) a direct link to the customer.
d) all of the above.

5. A project does not include

a) unique elements.
b) a specific objective.
c) repetitive same or similar work.
d) creating a new product or service.

6. A project lifecycle

a) will only ever consist of four phases.

b) must be dogmatically followed.
c) reduces the amount of planning necessary.
d) can vary based on the industry.

7. The project life cycle consists of:

a) Understanding the scope of the project
b) Objectives of the project
c) Formulation and planning various activities
d) All of the above
 Exercises Chapter 4: Project Initiation

1. The project initiation phase is the first phase within the project
management life cycle
2. The need for establishing clear project objectives can be overstated
3. This project management process generally includes four
phases: initiating, planning, executing, and closing
4. To select the best option, we can use tools
5. A weighted decision matrix operates in different way as the basic
decision matrix
6. The advantage of the weighted decision matrix is that objective opinions
about one alternative
7. A weighted decision matrix is a decision tool used by decision makers
8. Net Present Value Analysis Considers the time value of money
9. Rate of Return Can be used to compare different options
10. Sometimes we have multiple options to choose from when determining
requirements and deciding which project to work on

1. Within the initiation phase:

a) the business problem or opportunity is identified,
b) a solution is defined,
c) a project is formed,
d) and a project team is appointed
e) all above
2. Which is the first stage in the project management model?
a) Understanding the project environment
b) Project definition
c) Project control
d) Project planning
3. Which one of the following is captured in the Work Breakdown Structure (WBS)?
a) The life cycle phases
b) The logical order of tasks
c) The scope of the project
d) Project costs
4. Projected Cash flow is mentioned in which part of the Project Report?
a) Summary
b) Financial Details
c) Production Process
d) Technical Arrangements
5. A weighted decision matrix therefore allows decision makers to structure and solve their
problem by:
a) 1. Specifying and prioritizing their needs with a list a criteria
b) 2. Evaluating, rating, and comparing the different solutions
c) 3. Selecting the best matching solution;
d) All above
6. What is the key role of a project charter in web project management?
a) To create a detailed project schedule.
b) To define the project's objectives, authority, and high-level scope.
c) To identify project risks.
d) To assess project stakeholders' interests
 Exercises Chapter 5: Project Schedule Planning

1. A project schedule is a timetable that organizes tasks, resources and due

dates in an ideal sequence so that a project can be completed on time
1. The project schedule is created before the scope planning has created
the WBS
1. Project planning is at the heart of the project life cycle
2. Resource planning indicate who will do what work, at which time, and
if any special skills are needed to accomplish the project tasks
3. The planning phase refines the project’s objectives
4. Budget planning specify the budgeted cost to be incurred at the
completion of the project
5. The project schedule is created after project resource planning
6. Project schedule evolves from planning documents, with focus on
timely completion
7. Bar chart is a direct precursor of CPM/PERT for monitoring work
progress
8. Gantt chart is a popular traditional technique
9. Gant chart is a geometric representation of information

1. A project schedule includes

a) the sequence of activities,
b) the duration planned for each activity,
c) The relationships between the beginnings and ends of different activities.
d) All the above
2. What does "Gantt chart" represent in project management?
a) A visual representation of project dependencies.
b) A timeline that shows project tasks and their durations.
c) A list of project risks.
d) A report on project expenditures.
3. Schedule development steps:
a) Define activities,
b) Sequence activities,
c) Estimate activity times,
d) Develop schedule,
e) All above
4. What are the Benefits of Gantt Charts?
a) Easy to create and comprehend
b) Identify the schedule baseline network
c) Allow for updating and control
d) Identify resource needs
e) All of the above
5. The basic nature of a project is a/an _____ one.
a) permanent
b) temporary
c) (C) (A) or (B)
d) (D) Both (A) and (B)
6. A horizontal bar chart that shows project tasks against a calendar is called :
a) milestone
b) goal
c) Gantt chart
d) PERT chart
7. Which of the following is true for quality Work Breakdown Structures?
a) Project Management can occur at any level of the WBS
b) Contain at least three levels of decomposition
c) Clearly communicates project scope to all stakeholders
d) Does not include a WBS Dictionary
 Exercises Chapter 6: Resource Planning

1. Resources are people, equipment, place, money, or anything else that

you need in order to do all of the activities that you planned for
2. Resource availability includes information about what resources you
can use on your project, when they’re available to you, and the
conditions of their availability
3. The goal of activity resource estimating is to assign resources to each
activity in the activity list
4. Estimating the duration of an activity means starting with the
information you have about that activity and the resources that are
assigned to it
5. Before you have created the first draft of your schedule, an important
step is to identify the resources required
6. After you have created the first draft of your schedule, an important step
is to identify the resources required
7. The activity duration estimates are an estimate of how long each activity
in the activity list will take.
8. Resource management is the efficient and effective deployment of an
organization’s resources when they are needed
9. Based on the WBS, the PM and team have prepared the initial draft of
the schedule
10. The project schedule should be approved and signed off by stakeholders
and functional managers.

1. Which from the following represents the correct project cycle?

a) Planning→Initiating→Executing→Closing
b) Planning→Executing→Initiating→Closing
c) Initiating→Planning→Executing→Closing
d) Initiating→Executing→Planning→Closing
2. With respect to a project resources refer to :
e) Man power
f) Machinery
g) Materials
h) All of the above
3. Which of the following is NOT a part of Estimating—tools and techniques :
a) Expert judgment
b) Alternative analysis
c) Published estimating data
d) Project management software
e) Bottom-up estimating
f) All above are parts
 Exercises Chapter 7: Budget Planning

1. Cost is one of the many project constraints

2. Every project boils down to money
3. It is important to come up with detailed estimates for all the project
costs.
4. There are few methods for estimating the costs
5. During the conceptual phase when project selection occurs, economic
factors are an important consideration in choosing between competing
projects
6. The methods used to estimate the cost of the project during the selection
phase are generally faster and consume fewer resources than those used
to create detailed estimates in later phases.
7. Few projects are exactly the same size and complexity
8. The project budget is sometimes shown graphically, illustrating the
cumulative planned spending
9. The difference between the earned value and the actual cost is the cost
variance
10. If cost variance negative, you are achieving more than you predicted for
the money

1. A formal written statement of management’s plans for the future, packaged in financial
terms ,is a:
a) Responsibility report.
b) Cost of production report.
c) Performance report.
d) Budget.
2. A budget:
a) is the quantitative expression of a proposed plan of action by management
b) is an aid to coordinate what needs to be done
c) generally includes both financial and nonfinancial aspects of the plan
d) All of the above are correct.
3. A budget
a) Is the quantitative expression of a proposed plan of action
b) Aids in coordinating what needs to be done.
c) Includes both financial and nonfinancial aspects.
d) All of these answers are correct.
4. The cost structure of proposed project must consider
a) Cost of Material Inputs
b) Labour Costs
c) Factory Overheads
d) All of these
 Exercises Chapter 8: Procurement Management

1. Procurement management follows a mathematical order

2. Contract planning is where you plan out each individual contract for the
project work.
3. The procurement management plan details how the procurement process
will be managed
4. The procurement management plan, like all other management plans,
becomes a subsidiary of the project management plan
5. Some tools and techniques are use during the procurement planning
stage
6. The variable-price contract is a legal agreement between the project
organization and an entity (person or company) to provide goods or
services to the project at an agreed-on price.
7. Fixed-price contracts require the availability of at least two or more
suppliers that have the qualifications and performance histories that
ensure the needs of the project can be met.
8. The fixed-price contract with price adjustment is used for unusually
long projects that span years
9. The fixed-price contract with incentive fee provides an incentive for
performing on the project above the established baseline in the contract
10. Vendors and suppliers usually require payments during the life of the
contract.
 Exercises Chapter 9: Quality Planning

1. Quality planning focuses on taking all of the information available to

you at the beginning of the project and figuring out how you will
measure quality and prevent defects.
2. According to the International Organization for Standardization (ISO),
quality is “the degree to which a set of inherent characteristics fulfill
requirements
3. For most people, the term quality also implies good value—getting your
money’s worth.
4. In modern quality management quality is planned and inspected
5. Clients provide specifications for the project that must be met for the
project to be successful
6. Quality is a lower priority than project scope, time, and cost
7. Minimizing defects does not matter if an organization is making a
product that no one wants to buy
8. If projects are accepted, they are considered to be validated deliverables
9. Benchmarking involves comparing actual or planned project practices to
those of other projects
10. Understanding which variables affect outcome is a very important part
of quality planning

1. Process Control and Regulatory is a part of _______

a) Quality Planning
b) Quality Control
c) Quality Improvement
d) Quality Assurance
2. It is important to know about ________ for quality planning.
a) Customer needs
b) Customer quality
c) Customer satisfaction
d) Manager satisfaction
3. Which of the following is associated with developing the processes that are needed to
deliver quality products or services complying with customer needs?
a) Quality Planning
b) Quality Control
c) Quality Improvement
d) Quality Assurance
4. The process of identifying the scope for process improvement is associated with __
a) Quality Meet
b) Quality Control
c) Quality Planning
d) Quality Improvement
 Exercises Chapter 10: Communication Planning

1. The first step in defining your communication plan is figuring out what
kind of communication your stakeholders need from the project so they
can make good decisions.
2. All projects require a sound communication plan
3. Modern communication technologies make it possible to assemble
project teams from anywhere in the world
4. Electronic mail (email) is widely used to coordinate projects and to
communicate between team members.
5. New technologies for communicating electronically appear with
decreasing frequency.
6. The communications management plan will vary with the needs of the
project.
7. Project team members rarely need to see all project documentation.
8. Informal verbal communications are not effective ways to distribute
information
9. Communications technology has a major impact on how you keep
people in the loop.
10. It is not good practice to include time for informal meetings with
customers to help develop relationships and provide staff to assist in
relationship management.

1. As the number of people involved in a project ____, the complexity of communications

____.
a) Increases, decreases
b) Decreases, increases
c) Increases, stays constant
d) Increases, increases
2. The output of the ____ process is a communications management plan.
a) Performance reporting
b) Information distribution
c) Managing stakeholders
d) Communications planning
3. ____ involves determining the information and communications needs of the
stakeholders.
a) Performance reporting
b) Information distribution
c) Managing stakeholders
d) Communications planning
 Exercises Chapter 11: Risk Management Planning

1. A risk is any uncertain event or condition that might affect your project
2. Some risks are technical. Others are external.
3. You can use risk planning to identify potential problems that could
cause trouble for your project,
4. The quality management plan tells you how you’re going to handle risk
in your project.
5. There are no guarantees on any project.

1) What is the first step in Project Risk Management?

a) Risk analysis
b) Risk response planning
c) Risk identification
d) Risk monitoring and control
2) What does risk assessment involve?
a) Developing contingency plans for all identified risks
b) Prioritizing risks based on their probability and impact on project objectives
c) Eliminating all identified risks from the project
d) Ignoring low-priority risks during project execution
3) Who is responsible for Project Risk Management in a project?
a) The project team only
b) The project manager and the project team
c) The project stakeholders only
d) The project sponsor and the project team
4) What is the benefit of using a risk breakdown structure (RBS) in Project Risk
Management?
a) It helps in avoiding all identified risks
b) It provides a visual representation of the project schedule
c) It categorizes risks based on their source and characteristics
d) It eliminates the need for risk identification
5) What is the difference between positive risks and negative risks in Project Risk
Management?
a) Positive risks are certain events, while negative risks are uncertain events
b) Positive risks have a positive impact on the project, while negative risks have a
negative impact
c) Positive risks are always prioritized higher than negative risks
d) Positive risks are easier to manage than negative risks