Exploration & Production

GENERAL SPECIFICATION

TDO/EXP/MIN

GS EP EXP 221

Data formats for UNISUP PM loading

00 20/10/05 First issue including UNISUP templates

Rev. Date Notes

This document is the property of Total. It must not be stored, reproduced or disclosed to others without written authorisation from the Company.
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General Specification Date: 01/05

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Contents

1. Purpose.................................................................................................................... 4

2. Reference documents............................................................................................. 4

3. General..................................................................................................................... 5
3.1 Definitions ..........................................................................................................................5
3.2 Objectives of this specification...........................................................................................6
3.3 Responsibilities of parties ..................................................................................................6

4. Organisation ............................................................................................................ 7
4.1 Data preparation ................................................................................................................7
4.2 CMMS files ........................................................................................................................7

5. Functional Locations .............................................................................................. 8

5.1 General ..............................................................................................................................8
5.2 Site, Sector, Platform, System, Unit ..................................................................................8
5.3 Functional Locations (Tags) ..............................................................................................9
5.4 Fields .................................................................................................................................9
5.5 Functional Locations free Text.........................................................................................12

6. Equipment.............................................................................................................. 13

7. Classification......................................................................................................... 13
7.1 General ............................................................................................................................13
7.2 Fields ...............................................................................................................................14

8. Assemblies and Bills of material ......................................................................... 15

8.1 General ............................................................................................................................15
8.2 Assemblies and Bill of Material fields ..............................................................................17
8.3 Assemblies assignment ...................................................................................................18

9. Measuring points................................................................................................... 19
9.1 General ............................................................................................................................19
9.2 Fields ...............................................................................................................................20
9.3 Specific to inspection .......................................................................................................22

10. Measuring Points Classification .......................................................................... 23

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10.1 General ............................................................................................................................23

10.2 Fields ...............................................................................................................................23

11. Measurement Documents..................................................................................... 24

11.1 General ............................................................................................................................24
11.2 Fields ...............................................................................................................................24

12. Inspection Routes ................................................................................................. 26

12.1 Routes .............................................................................................................................27
12.2 MP Assignment................................................................................................................27

13. Standard Texts ...................................................................................................... 28

13.1 General ............................................................................................................................28
13.2 Fields ...............................................................................................................................28

14. Task Lists............................................................................................................... 29

14.1 General ............................................................................................................................29
14.2 Header .............................................................................................................................31
14.3 Operations .......................................................................................................................32
14.4 Components ....................................................................................................................34
14.5 Specific to inspection .......................................................................................................36

15. Maintenance and Inspection Plans...................................................................... 36

15.1 General ............................................................................................................................36
15.2 Plan Header.....................................................................................................................38
15.3 Items ................................................................................................................................40
15.4 Objects lists .....................................................................................................................41
15.5 Specific to inspection .......................................................................................................42

Appendix 1 FAME+ assessed equipments - Links between Measuring Points /

Routes / Task List / Inspection Plan .................................................................... 44

Appendix 2 Recommended Naming convention for Route / Task List /

Inspection Plan and examples ............................................................................. 45

Appendix 3 – General Templates (Maintenance & Inspection)................................ 49

Appendix 4 –Templates for Inspection only.............................................................. 50

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1. Purpose
The purpose of this document is to define the files and data to be provided by the
Maintenance/Inspection Engineering for the data mass preparation before loading in UNISUP
PM.
This specification is mainly dedicated to Project and is also applicable for existing data base
upgrades.
Template files have been created by the COMPANY for several types of data (equipment
structure, technical information, spare parts, and preventive maintenance). This specification is
a guideline for the implementation of data in these files.

2. Reference documents
The reference documents listed below form an integral part of this General Specification. Unless
otherwise stipulated, the applicable version of these documents, including relevant appendices
and supplements, is the latest revision published at the EFFECTIVE DATE of the CONTRACT.

Standards

Reference Title
Not applicable

Professional Documents

Reference Title
Not applicable

Regulations

Reference Title
Not applicable

Codes

Reference Title
Not applicable

Other documents

Reference Title
FAME+ User guide FAME+ Implementation Guidance-Guidance No. 001
FAME+ to WSE Procedure for the creation of Written Scheme of Examination.doc
Measuring Point Creation UNISUP PM-Inspection Measuring Points & Routes-V_.xls

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Total General Specifications

Reference Title
GS EP EXP 205 Maintenance preparation during project phase: Spare parts
GS EP EXP 207 Installations description structure
GS EP EXP 219 Maintenance engineering: Scope of work
GS EP EXP 501 Equipment and piping numbering
GS EP CA 210 Creation of Material Masters for 2 years Spare Parts in
Maintenance Engineering
GS EP EXP 211 Plant Integrity – Minimum Inspection Requirements

3. General
3.1 Definitions
COMPANY Party signing contracts and orders on behalf of the
customer
Manager (Project Group - PG) Party acting as representative of the COMPANY
EPC Engineering Procurement and Construction
CONTRACTOR working under control of the
COMPANY (generally in charge of Engineering of
facilities, procurement of equipment and construction)
SUPPLIERS/MANUFACTURERS SUPPLIERS or MANUFACTURER of packages
equipment or materials.
Maintenance Engineering (ME) Party in charge of the maintenance preparation,
including spare parts dossiers. This party may be a
CONTRACTOR (MEC) or even a SUBCONTRACTOR
of the EPC
Inspection Engineering (IE) Party in charge of the inspection preparation, including
FAME+ assessment. This party may be a
CONTRACTOR (IEC) or even a SUBCONTRACTOR
of the EPC
FL / Equipment Functional Location and Equipment defined in the GS
EP EXP 207 specification
SPL Spare Parts List
BOM Bill of Material

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3.2 Objectives of this specification

The objectives of this specification are:
• To specify the responsibilities of parties in the data preparation and implementation
process for the COMPANY CMMS
• To define the different fields to be implemented by the ME/IE in Excel files for data
implementation into the COMPANY CMMS
• To provide ME/IE an understanding of the COMPANY CMMS structure and data
organization.
Templates Excel files are provided by the COMPANY in connection with this specification.

3.3 Responsibilities of parties

The ME/IE shall:
• Collect, complete and verify the data to be loaded in the CMMS, according to the
COMPANY specifications
• Comply with the CMMS data, structures and rules issued by the Project Group, the
Affiliate and the COMPANY headquarters.
The CMMS objects (see definition in the specification GS EP EXP 207) here under shall be
engineered by the ME/IE or are supplied as templates by the COMPANY as per the following
lists:

Objects assigned to the ME/IE preparation team:

• Functional Locations (levels 3 and more) and Equipment
• Classes and Characteristics
• Bills of Material (Spare parts lists)
• Measuring points, Measuring Points Classification, Measurement Documents
• Inspection Routes
• Task Lists & Maintenance and Inspection Plans (Preventive Maintenance)
• Standard Texts (Maintenance and Inspection detailed instructions or procedures).

Objects defined by the COMPANY

• FL upper levels of the facilities breakdown (levels 0 to 2)
• Definition of the Reference codes (GS EP EXP 207): Classes, Sub-classes, List of
characteristics
• Affiliate codes (SAP extractions)
The ME/IE shall populate the fields of the templates Excel files supplied by the COMPANY with
the data gathered from the SUPPLIERS or MANUFACTURERS, data given by the COMPANY
(List of Values, extracts form SAP, etc.) and other sources if required.
The fields in the template files which are not mentioned in this specification and in the project
documents shall not be taken in account by the ME/IE. However, these fields shall be present in
the templates populated by the ME/IE, empty and their columns at the right place.

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4. Organisation
4.1 Data preparation
The creation and updating of the CMMS files shall follow the following steps:
• COMPANY to provide the ME/IE with specifications and requirements concerning the data
engineering for the CMMS.
• Data extractions from the SAP affiliate system by the COMPANY and mailing to the ME/IE
by the COMPANY
• Maintenance data engineering by the ME/IE with the data coming from the
SUPPLIERS/MANUFACTURERS. Creation or updating of one or several template files
(complete or partial).
• Quality checks of template files under the responsibility of the COMPANY (consistency,
information system, data formats, etc.). Correction as appropriate by the ME/IE.
• Enrichment of the files by the COMPANY with its own data (SAP system configuration of
the affiliate). Preparation for data loading in SAP
• Loading tests of the CMMS files and implementation in SAP by COMPANY.
All the CMMS data will be checked by the COMPANY with respect to their consistency and
quality, for maintenance engineering work acceptation.
The schedule of the data file creation and supplying shall be defined between the COMPANY
and the ME/IE during the kick off meeting of the CMMS data engineering project.

4.2 CMMS files

The files supplied by the COMPANY as templates for maintenance & inspection data are in the
appendix 3. Templates only for inspection are in appendix 4
These files shall be populated by the ME/IE.
For each object described in the following paragraphs, fields are described as below:
• Type of data: C for characters, or N for numbers
• M/O: Mandatory or Optional
• The lengths are understood as maximum lengths.

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5. Functional Locations
5.1 General
The guidelines and rules for preparing the hierarchy of Functional Locations (FL) are detailed in
the GS EP EXP 207 specification. The installations description sharpness shall be specified by
the Project Group.
The Sites, Sectors (Platforms), Systems, Units and process pieces of equipment (identified by a
Tag) are all Functional Locations (see GS EP EXP 207 for definition).
The FL are organised in a tree structure (each object has one and only one parent), and are
linked to the other objects as per the following diagram:
• For the Functional Locations, with or without creation of Equipment

Functional Location Functional Location

Equipment Bill of Material

Bill of Material Class

Class
Characteristics

Characteristics
Measuring Point

Measuring Point

The Functional Locations CMMS data shall be populated in the following excel files:
• For Maintenance and Inspection : 10- PM_TEMPLATE_FUNCTIONAL_LOCATIONS (Vx.y).XLS
• Only for Inspection : 10- INSP_TEMPLATE_FUNCTIONAL_LOCATIONS (Vx.y).XLS

5.2 Site, Sector (Platform), System, Unit

The Site, Sector(Platform), System and Unit FL will be created manually or automatically during
the data implementation in SAP by the COMPANY. These data will be given by the COMPANY
to the ME/IE as reference data (List of Values).
ME/IE shall implement the levels 5 and more of the FL and Equipment hierarchy in the files. The
codification of these FL includes all the upper levels (1 to 4) of the hierarchy that shall be
properly selected by the ME/IE. The COMPANY will control the pertinence of the chosen codes.

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5.3 Functional Locations (Tags)

The Functional Locations ensures a function in the process unit whose history and costs are to
be retained. It is referenced in project documents and UNISUP PM by a tag which is created
according to the rules defined into the reference document GS EP EXP 501.
The tagging shall be done in such a way that any Work Order can be raised against a tag.
It is mandatory to give all Functional locations a Tag.
Specific to inspection: pressure systems are submitted to FAME+ criticality assessment, with
the following consequences for Functional Locations.
• It may be necessary to create sub-TAGs to reflect the breakdown of the FAME+ structure.
This is the case for multipart vessels (e.g. V101-Water phase, V101-Oil phase, etc.);
tubular heat exchangers, etc.,
• For piping, TAGs used in the CMMS are corresponding to the Groups of Piping that are
defined prior any FAME+ assessment; grouping is made according to the rules that are
described into the user manual “FAME+ Implementation Guidance”, where the numbering
scheme (TAG) for Groups of Piping is defined. In addition, it is recommended that the
individual lines are described as sub-TAGs into the pyramid; this is to get the “official” list
of lines within the CMMS.

5.4 Fields
The following data shall be populated in the sheet named: Functional Locations.

Type Length M/O Remarks

FL code (tag) C 40 M Complete reference of the Functional Location
Parent FL C 40 M Parent Functional Location
FL description C 40 M
Class C 18 O Class of the FL or Equipment as per GS
EP EXP 207
Weight N 10,2 O Weight: Number numeric (10) + decimal (2)
(unit of measure Kg)
MANUFACTURER C 30 O List of values, ME/IE to complete.
Mandatory if Equipment declared
MANUFACTURER C 30 O
Part Number
MANUFACTURER C 20 O Mandatory if Equipment declared
Model Number
MANUFACTURER C 30 O Mandatory if Equipment declared
Serial Number
Year of C 4 O Year of construction: yyyy
Construction
Month of C 2 O Month of construction: mm
Construction

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Type Length M/O Remarks

Criticality C 1 O V / C / S: Mandatory for level 5
Planner Group C 3 O List of values, ME/IE to complete.
Main Work Centre C 8 O List of values, ME/IE to complete.
Position N 4 O Used to sort the data when displayed
Construction type C 18 O Assembly code, see below.
Install Equipment C 1 O X if Equipment attached, or left blank
Equipment C 40 O Complete only if previous field is “X”
description

Functional Location code (tag):

In this field the ME/IE shall input the complete FL code.
The SAP PM FL code will include the upper levels codes, following the format below:

SAP PM code C 40 M FFF/PPPPP/SSS/UUUUU/TTTTTTTTTTTTTTTTTTTT

F = site (or field)

P = sector (or platform)
S = system
U = unit
T = tag of the functional location
The slash separator is mandatory in the fourth, tenth, fourteenth and twentieth positions, and
can be used only for this purpose.
Blanks can be needed to complete the upper level codes.
The symbol “/” is reserved as separator then shall not be used in another position in the code
and only the symbols “–“ and “_” (dash and underscore) are allowed in the Tag. All others
specials characters are forbidden.
The FL code must fit to the official codes known in project documents, in accordance with the
writing format.

Parent FL:
The complete FL code including the site, platform, system, unit and tag (40 digits) shall be
populated in this field.
This field is mandatory; for a FL level N the Parent FL is a FL level N-1
i.e: for a FL level 5 Parent FL is a FL level 4 (Unit).

FL description:
The FL description shall mention the functional use of the equipment (process use) and the kind
of equipment installed (pump, filter, motor, etc).

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Class:
Class of the FL or Equipment as per the GS EP EXP 207. To be completed by the ME/IE using
the list of value given by the COMPANY. Class is mandatory to declare an equipment on a
Functional Location.

Weight:
Weight of the process equipment. Number with format Numeric 10, 2 decimal. Unit of measure
(KG).

MANUFACTURER:
The MANUFACTURER name is in a list of values given by the COMPANY; to be completed by
ME/IE. For new MANUFACTURERS, the names will be proposed by the ME/IE and validated by
the COMPANY.
This value is mandatory for Equipment (field “Install Equipment” with “X”) and requested for FL.

MANUFACTURER Part Number:

Part number given by the MANUFACTURER for the FL or equipment. This data is requested
both for FL and Equipment.

Model number:
Model identification of the process equipment (MANUFACTURER data). This value is
mandatory for Equipment (field “Install Equipment” with “X”) and requested for FL.

MANUFACTURER Part Number:

MANUFACTURER serial number is requested for Equipment declaration.
Year of Construction: construction year of the process equipment (MANUFACTURER data).
Month of Construction: month of the construction year of the process equipment
(MANUFACTURER data).

Criticality:
Values are V, C or S, for Vital, Critical or Secondary. The criticality codes should come from a
RCM study. This data is mandatory for level 5 FL. Blank for level 1 to 4. Optional for level 6 and
above.

Planner group:
List of values is given by the COMPANY, field to be completed by ME and IE.

Main Work centre:

List of values is given by the COMPANY, field to be completed by ME and IE.
Trade responsible for the Functional Location maintenance (by default): ME, EL, IN, etc. See
Work Centres table (affiliate).

Position: this field is used to rank the FL when displayed in SAP.

For each FL (tag)/Equipment of the breakdown, a position must be given by a number (4 digits),
indicating the order of the display of the complete breakdown of FL.

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The position will determine, for each level, the display by alphabetic order of the FL below.
For each level, the numbers may be given as multiples of 5, allowing possible insertion of other
functional locations afterwards. Each new FL (Tag) numbering will start at 0005.

Construction type:
This data makes the link between the FL/Equipment and the spare parts lists, by use of the
Assembly code.
This code is created during the spare parts data preparation (as per the GS EP EXP 205). The
Assembly code could come from the affiliate list of Assembly codes (given to the ME by the
COMPANY) or shall be created by the ME, as per the instructions given by the COMPANY. This
data shall be implemented first in the file PM_TEMPLATE_BOM.xls (Field Assembly code). To
create a specific BOM for FL a dedicated template to create this BOM shall be used and the
field Assembly code shall be left empty.
If no spare parts exist, from a MANUFACTURER or a SUPPLIER, this field shall be left blank.

Install Equipment:
This field may be filled in with an “X” or left blank. Refer to GS EP EXP 207 for Equipment
management decision.
If the data in the field “Equipment” is “X”, an equipment will be created during the loading phase
and the following fields information will be attached to the equipment: class (both on FL and
equipment), MANUFACTURER, MANUFACTURER part number, MANUFACTURER Model
Number, MANUFACTURER Serial Number, Criticality, Construction type.
Otherwise these data will be attached to the FL.

Equipment description:
The Equipment description shall mention the technical functional of the equipment (for example
the class description).

5.5 Functional Locations free Text

Additional data concerning Functional Location could be stored in SAP in a free text zone.
If needed, these data shall be populated in the sheet named: FL Texts.

Type Length M/O Remarks

FL code (tag) C 40 M Complete reference of the Functional Location
Line number N 3 M Text line number
Text C 64 M Text

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6. Equipment
Equipment shall be created under a FL for individually managed process Equipment meeting at
least one of the following criteria:
• regulation imposes an individual follow-up
• complex machine which have to be followed up with historical (turbine, etc.)
• location may change during is lifetime.
A functional position may have only one Equipment (or no Equipment).
The Equipment data shall be implemented in the Functional Location template file
(PM_TEMPLATE_FUNCTIONAL_LOCATIONS.XLS), the field “Installed Equipment” will be
used to allocate the data to the FL or to the Equipment in SAP.
The Equipment code will be generated automatically by SAP.
Refer to GS EP EXP 207 for classes that need to have equipment installed on the FL.

7. Classification
7.1 General
Classification is the assignment of a Class and characteristics valorisation for Technical objects
(FL and equipment). Refer to GS EP EXP 207 for class assignment guidance.
For each class, the GS EP EXP 207 specification defines a list of characteristics. ME/IE shall
implement all the characteristics values for FL and Equipment.
The Class and Characteristics CMMS data shall be input in the following excel file:
• 30-PM_TEMPLATE_FL CLASSIFICATION (Vx.y).XLS, for Functional Location
• 31-PM_TEMPLATE_EQ CLASSIFICATION (Vx.y).XLS, for Equipment
Those files are used both for implementing the classes on FL/Equipment and their attached
characteristics values. When Equipment is declared both files are required.

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7.2 Fields
The following data shall be populated by ME/IE. Fields are described for both files.

Type Length M/O Remarks

Functional Location C 40 M For FL having a class
code
Equipment code C 18 O This field exists only in EQ Classification file
Class C 18 M Classes issued from LOV. Refer to GS
EP EXP 207
Characteristic code C 30 O For some classes, characteristics and
associated values are mandatory: see here
below “Specific to inspection”
Value C 30 O Value of the characteristic for the
FL/Equipment. For some classes,
characteristics and associated values are
mandatory: see here below “Specific to
inspection”

Specific to inspection: For some classes (e.g. Piping, Corrosion monitoring related classes) it
is mandatory to assign some of the characteristics defined in the GS EP EXP 207 since those
will cascade down to the Measuring Points to allow calculation to be performed within the
system. These characteristics are as is identified “TO_0nnnnnn” in the reference documents
“UNISUP PM-Inspection Measuring Points & Routes-V_.xls” and “Procedure for the creation of
Written Scheme of Examination.doc”.
Functional Location code:
This is the complete functional location code, including the site, sector, platform, system, unit
levels and tag.
Equipment code:
This field is only in the file PM_TEMPLATE_EQ CLASSIFICATION.XLS. In this file only one of
the fields “FL code” or “Equipment code” is mandatory.
When Equipment code is known only the field Equipment code is used.
When Equipment code is not known only the field Functional Location is used.

Class:
This field must be filled in for each FL and Equipment.
Characteristic code:
The characteristic code (TO_nnnnnnn) list by classes is given by the COMPANY.
Value:
Characteristic value shall be filled in for each combination “FL or Equipment / Class /
Characteristic code” Data format is specified in the characteristics list supplied by the
COMPANY.

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8. Assemblies and Bills of material

8.1 General
The GS EP EXP 205 specification gives the guidelines for the spare parts data definition:
• The spare parts basic data shall be defined in accordance with the GS EP EXP 205.
These data will be implemented in the MM module of SAP as per the GS EP CA 210
• The list of spare parts by equipment shall be defined by the ME in accordance with the GS
EP EXP 205 specification and will be loaded in the PM Maintenance module.
A bill of material (BOM) is a list of the spare parts (materials) of a process equipment or a list of
spare parts required for a maintenance intervention.
A BOM is linked to a Functional Location or to a piece of Equipment, through the Assembly.
This is a kind of « header data » for the BOM. Assemblies could be structured with Sub-
assemblies.
It is mandatory to create the BOM structure as per the SPL structure (see GS EP EXP 205 for
SPL structure). For complex equipment the SPL and BOM shall be structured as follows:

SPL organization BOM hierarchy

Main Equipment Assembly

Sub-equipment1 Sub-assembly1

SPL1 BOM 1

Sub-equipment2 Sub-equipment2

SPL 2 BOM 2

All specific spare parts either managed in stock or not, known from the MANUFACTURERS or
SUPPLIERS spare part lists, shall be implemented by the ME in the BOMs.

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The example below shows the use of BOMs linked to equipment:

With the following meanings

Functional Location

Equipment

Assembly

Spare part (Material)

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8.2 Assemblies and Bill of Material fields

The Bill of material CMMS data shall be input in the following excel file:
• 21-PM_TEMPLATE_ BOM (Vx.y).XLS

The fields to be filled in are the following:

Type Length M/O Remarks

Assembly code C 18 M Assembly codification
Assembly Description C 40 M Assembly description
Item N 4 O
Item category C 1 M I/L
Component C 18 M Spare Part code or sub-BOM code
Quantity N 10,3 M Installed quantity per FL/equipment

Assembly code:
Code of the Assembly, which could be a BOM with materials or with Sub-
assembly(ies)/materials. For data loading the assembly code is a temporary code.
Assembly codification rule is provided by the COMPANY.

Description:
The naming convention of the description is:
• Object sub-class/Model (of the FL or equipment) when there is no Sub-assembly
• FL or equipment internal part for a BOM containing Sub-assemblies.

Item:
Position of the item in the BOM: numeric value to be implemented by multiple of 5. Insertions
will be possible later.

Item category:
When the field “Component” is filled with:
• An Assembly code (to build a BOM/Sub-BOM structure), put “I”
• A material code (in a BOM), put “L”.

Component:
ME shall input:
• The material number belonging to a BOM, for BOMs
• The Assembly code of the Sub-BOM.
An assembly code must be created for every major component of the equipment. The major
components are found in the spare part list form (SPL) item “24” (refer to GS EP EXP 205).

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The material code is found in the spare part list form (SPL) item “36” (refer to GS EP EXP 205).
Material and Assembly codification rule will be provided by the COMPANY, as per the GS
EP CA 210 specification.

Quantity (Component Quantity):

Number (format N 10, 3 decimal) of identical spare parts (materials) per FL/equipment or Sub-
BOM installed. This installed quantity is defined in the spare part list form (SPL) item “31” (refer
to GS EP EXP 205).
If the BOM component is an assembly (or sub-assembly) code, the quantity is “1” (one).

8.3 Assemblies assignment

The BOM shall be assigned to the FL or Equipment through the Assembly. If FL and Equipment
exist the BOM will be assigned to the Equipment.
The Assembly assignment CMMS data shall be input in the following excel file:
• 21-PM_TEMPLATE_ BOM ASSIGNMENT (Vx.y).XLS

The fields to be filled in are the following:

Type Length M/O Remarks

Assignment Type C 2 M FL or EQ code

Functional Location C 40 FL complete code or Equipment
M code
Equipment C 18
Assembly C 18 M Assembly code

Assignment Type:
FL code for BOM assignment to FL
EQ code for BOM assignment to Equipment

Functional Location/Equipment:
Code of a FL (full code including the upper levels) or Equipment code
Rule: One of the two fields is mandatory.
Equipment BOM assignment: when Equipment code is not known only FL must be filled, when
Equipment code is know only Equipment code must be filled)

Assembly:
Assembly code described in the previous chapter.

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9. Measuring points
9.1 General
In maintenance, the measuring points are mainly to manage the running hours and the number
of starts of the rotating machines. Other application is to follow specific characteristic of FL or
Equipment.
Several counters can be created for a FL or Equipment.
The Measuring Points (MPs) for maintenance and inspection purpose shall be input in the
following excel file:
• 40-PM_TEMPLATE_ MEASURING_POINTS (Vx.y).XLS
- Sheet: Measuring Points
- Sheet: MP texts
The Measuring Points (MPs) only for inspection purpose shall be put in the following excel file:
• 90-INSP_TEMPLATE_MEASURING_POINTS_&_ROUTES (Vx.y).XLS

The files concern all the data for the creation of the measuring points (name and situation of
points) and the data for the initialisation of the measuring points (values at a date).

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9.2 Fields
The following data shall be populated in the sheet named: Measuring Points

Type Length M/O Remarks

Measuring Point Measuring Point Code

C 40 M
External Reference (External value)
Measuring Point Object C 3 M Code IFL or IEQ
Functional Location C 40 M Complete tag
Equipment C 18 Equipment code
Meas. Point Category C 1 M From List of Values
Meas. Point Counter C 1 O X or Space
Meas. Point Position C 20 O
Meas. Point Description C 40 M
Characteristic C 30 O From List of Values given by
COMPANY
Code Group C 8 O For inspection purpose
Val Code Sufficient C 1 O For inspection purpose
Class C 18 O Mandatory for Inspection
Authorization Group C 4 O Responsible for creation /
change
Counter Overflow Reading C 22 O
Annual Estimate N 22 O Estimated running hours or
starts

Long texts are mainly relevant for Inspection purpose and allow giving additional information on
the scope of inspection.
Long texts for Measuring Points shall be populated in the sheet named: MP Texts.

Type Length M/O Remarks

Measuring Point External C 40 M Measuring Point Code
Reference (External value)
Line number N 3 M Text line number
Text C 64 M Text

Measuring Point External Reference:

This field is used to give an external measuring point code. This field is filled by ME/IE regarding
the COMPANY rule.

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Measuring Point Object:

IFL if the measuring point is attached to the FL, IEQ if the measuring point is attached to the
Equipment.

Functional Location:
This is the complete functional location code, including the site, sector/platform, system, unit
levels and tag. If measuring point is attached to the FL.

Equipment:
Equipment code if measuring point is attached to the Equipment.

Meas. Point Category:

List of values given by the COMPANY:
• For counters of running hours
• For counters of number of starts for turbines or high voltage interrupters, for example
• For other measurement

Meas. Point Counter:

Indicate X when measure point is a counter. Space when measuring point is not a counter.

Meas. Point Position:

Is used to indicate where the measurement will be taken.

Meas. Point Description:

Description of the measuring point
In case of a hierarchy of counters, the ME shall put in this field the FL with a “Master” counter.
This Master counter will update the counter of the FL indicated in the field “Functional Location”.
The two counters (FL and Parent FL) must have the same counter type (hours or number of
starts).

Characteristic:
Name of the characteristic (e.g. RUNNINGHOURS in hours, THKI in mm, CUR in mA, etc.). List
of values given by COMPANY.

Code Group:
Is a group of valuation codes (list of findings) to report against qualitative or quantitative
Measuring Points after the inspection has been performed.

Valuation Code Sufficient:

For quantitative MPs, to allow valuation code to be assigned when quantitative result is not
available.

Authorization Group:
Department who is authorized to create/modify MPs

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Counter Overflow reading:

Only for counter: max value of the counter. When counter reaches this value, initialization at
zero.

Annual Estimate:
Estimate of the average annual running hours or stops and starts

9.3 Specific to inspection

Measuring points (MPs) are used to manage quantitative (e.g. wall thickness measurement,
pressure test, etc.) and qualitative (e.g. condition of equipment coating, evaluation of FAME+
damages, etc.) inspection results. There are guidelines issued by COMPANY Inspection
Specialists that must be used by IE to create relevant Inspection Measuring Points. Those
reference document are so called “UNISUP PM-Inspection Measuring Points & Routes-V_.xls”
where examples of measuring points to be created against various FL classes are given, and
“Procedure for the creation of Written Scheme of Examination.doc” where the numbering
convention is described. They will be provided by COMPANY to IE.
Measuring points are created against a Functional location, never against equipment. In the
case of items that are managed within FAME+, measuring points are created either at the Main
TAG or at sub-TAGs levels as shown on scheme in Appendix 1 for typical multipart vessel. For
Groups of Piping the measuring points are created at the Main TAG level.
Measuring points and associated classification data to be created into CMMS for inspection
purpose shall be input in the following excel files:
PM_TEMPLATE_MEASURING_POINTS.XLS, where data to be input are:
• Functional location to be considered
• Measuring Point Category: N (applicable to the Equipments which are part of Plant
integrity as described into GS EP EXP 211)
• Measuring Point Position (refer to Written Scheme of examination for coding) and
description
• Measuring Point Description (Short; Long, if necessary to give additional information on
the scope of inspection)
• Characteristic and Code group “STATUS” for quantitative MPs
• Code group for qualitative MPs
• Authorization group (personnel of inspection department who is authorized to
create/modify the MPs).

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10. Measuring Points Classification

10.1 General
Classification is the assignment of a Class and characteristics valorisation for Measuring Points.
Class and Characteristics for maintenance and inspection purpose shall be input in the following
excel file:
• 41-PM_TEMPLATE_ MP_CLASSIFICATION (Vx.y).XLS
Class and Characteristics for inspection purpose shall be put in the following excel file:
• 90-INSP_TEMPLATE_MEASURING_POINTS_&_ROUTES (Vx.y).XLS

10.2 Fields
The following data shall be populated by ME/IE.
The following data shall be populated in the sheet named: MP Classification

Type Length M/O Remarks

Measuring Point C 12 Measurement Point code or
M Measurement Point External Reference
Measuring Point
C 40 code
External Reference
Class C 18 M Classes issued from LOV.
Characteristic code C 30 M See here below “Specific to inspection”
Value C 30 M See here below “Specific to inspection”

Specific to inspection: there are three types of characteristics used for measuring Points:
• Those which are assigned at the Technical object level and that cascade down to the
Measuring Points to allow calculation, as explained at Para 7.2. They are as is identified:
TO_0nnnnnn. These characteristics must NOT be filled in the Template for MPs
Classification
• Those which are defined at the Measuring Point level. They are as is identified:
TO_1nnnnnn and ISM (Inspection technique) These characteristics must be filled in
the Template for MPs Classification
• Those which are calculated by the system. They are as is identified: TO_2nnnnnn. These
characteristics must NOT be filled in the Template for MPs Classification.
These characteristics are defined in the reference documents “UNISUP PM-Inspection
Measuring Points & Routes-V_.xls” and “Procedure for the creation of Written Scheme of
Examination.doc”.

Measuring Point:
SAP Measuring Points Code.

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Measuring Point External Reference:

It is the reference used in Measuring Points Template.

Class:
This field must be filled in.

Characteristic code:
Characteristic code is TO_0nnnnnn. List by classes is given by the COMPANY.

Value:
Characteristic value shall be filled in for each Characteristic code. Data format is specified in the
characteristics list supplied by the COMPANY.

11. Measurement Documents

11.1 General
The Measurement Documents contain the values of the measurement point at the
measurement date. For inspection this is basically corresponding to the baseline inspection
defined as per GS EP EXP 211.
The data shall be input in the following excel file:
42-PM_TEMPLATE_MEASUREMENT_DOCUMENTS (Vx.y).XLS
• Sheet: Measurements Documents
• Sheet: MD Texts

11.2 Fields
The following data shall be populated in the sheet named: Measurement Documents

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Type Length M/O Remarks

Measuring Point C 12 Measurement Point code or

M Measurement Point External
Meas. Point Ext Ref C 40
Reference code
Measurement Document N 4 Measurement Chronological number
M
Reference for the measuring point
Measurement Date Date 10 M Date format DD/MM/YYYY

Counter Reading C 22 Value at the date of measurement for

a counter or other measurement.
For inspection quantitative MPs a
O Measurement reading is mandatory; If
Measurement reading C 22
no result is available assign suitable
valuation code from Code group
Status
Valuation Code C 4 O Mandatory for inspection qualitative
measurement
Short Text C 40 O
Read by C 12 M For inspection purpose. To provide
with the name of the entity that have
taken the measurement

Long texts are mainly relevant for Inspection purpose and allow giving additional information on
the performed baseline inspection.
Long texts for Measurement documents shall be populated in the sheet named: MD Texts.

Type Length M/O Remarks

Measuring Point C 12 Measurement Point code or
M Measurement Point External
Meas. Point Ext Ref C 40 Reference code
Measurement Document N 4 M Measurement Chronological number
Reference for the measuring point
Line number N 3 M Text line number
Text C 64 M Text

Measuring Point:
SAP Measuring Points Code.

Meas. Point Ext. Ref:

It is the reference used in Measuring Points Template.

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Measurement Document Reference:

External chronological number of the Measurement document. Allows creating several
Measurement documents per Measuring Point and to make a link with long text in sheet MD
Texts.

Measurement Date:
Date of the measurement. Format DD/MM/YYYY

Measurement Time:
Time of the measurement. Format HH.MM.SS

Counter Reading:
Only if a counter is declared, value of the counter at the measurement date.

Measurement Reading:
Only if not a counter. Value of the measurement with associated UoM (e.g. mm, bar, mV, etc.)
at the measurement date. If no value is available a valuation code is assigned (from Code group
STATUS).

Valuation Code:
Is the result (finding) of the inspection that have been performed. The code is taken from a list
of possible entries (Code group).

Short Text:
To give any additional information or comment about the measurement been performed.
If short text is not enough, use long text in sheet MD Texts.

Read by:
Is the entity that have taken the measurement (individual or COMPANY name).

Long Text:
Long text allows to give any additional information or comment about the inspection that have
been performed (its result, and/or the circumstances).

12. Inspection Routes

Measuring Points are grouped on Inspection Routes that correspond to a particular Scope of
inspection to be performed at a certain point of time (means at a given frequency). For FAME+
assessed equipments a route is defined for each or some of the following inspection scopes:
Non-Intrusive Major Inspection-NI-MAJ, Intrusive Major Inspection-IN-MAJ, Non-Intrusive
Intermediate Inspection-NI-INT; the route IN-MAJ contains all the external and internal MPs.
Each measuring point is affected a sequence number that will allow to sort the MPs in the order
they have to be inspected and they are displayed on the Inspection Workbook. The reference
document “Procedure for the creation of Written Scheme of Examination.doc” provides
guidelines to define the sequence.

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The data shall be input in the following excel file:

• For Maintenance and Inspection Template in:
43-PM_TEMPLATE_INSPECTION_ROUTES (Vx,y).XLS

- Sheet: Routes
- Sheet: MP Assignment
• Only for Inspection Template in:
90-INSP_TEMPLATE_MEASURING_POINTS_&_ROUTES (Vx.y).XLS

12.1 Routes
Following data shall be populated in the sheet named Routes

Type Length M/O Remarks

Route Name C 20 M
Route Description C 40 M
Authorization group C 4 O

Route Name
Is the Code of the Inspection Route according to the recommended naming convention (refer to
Appendix 2). Code must remain unique within a given affiliate (take care of the existing ones).

Route Description
Is the description of the Inspection Route according to the recommended naming convention
(refer to appendix 2). Description must remain unique.

Authorization Group
Organization responsible for maintaining

12.2 MP Assignment
Allows linking Measuring Points to a given Inspection route
Following data shall be populated in the sheet named “MP Assignment”

Type Length M/O Remarks

Route Name C 20 M
Sort Field C 20 O
Entry Mandatory C 1 O Input X or space
Measuring Point C 12 Measurement Point code or Measurement
M Point External Reference code
Measuring Point C 40
External Reference

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Route Name
Is the Code of the Inspection Route according to the recommended naming convention (refer to
Appendix 2). Code must remain unique within a given affiliate (take care of the existing ones).

Sort Field
Allows sorting the MPs in the order they have to be inspected (sequence of inspection). Refer to
“Procedure for the creation of Written Scheme of Examination.doc” for guidance.

Entry Mandatory
X means the Measuring Point is measured on a regular basis (permanent). Ad-Hoc MPs should
not be ticked.

Measuring Point
SAP Measuring Points Code.

Measuring Point External Reference

It is the reference used in Measuring Points Template.

13. Standard Texts

13.1 General
Standard Texts contain the generic instructions to be followed during the execution of an
intervention.
Standard Texts are mainly used for Preventive Maintenance (included in the Task Lists
operations) but can also be used in any specific Work Orders for Corrective Maintenance, etc.
Standard Texts data shall be input in the following excel file:
• 50-PM_TEMPLATE_ STANDARD_TEXTS (Vx.y).XLS

13.2 Fields
The following data shall be populated in the sheet named: Data.

Type Length M/O Remarks

Standard text C 70 M Syntax: Y_FF_EQPTYPE-TRADE-PERIOD-
Code N°TEXT
Line number N 3 M Text line number
Text C 64 M Several lines of 64 digits

The Standard Texts are defined per affiliate, and can be potentially used on several sites.

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Standard text code:

The syntax/naming convention to respect is Y_FF_EQPTYPE-TRADE-PERIOD-N°TEXT,
where:
• FF indicates the affiliate on 2 digits,
• EQPTYPE is to indicate the Type of equipment to be maintained, i.e.: same Class, same
Manufacturer type…..depending on affiliate definition. Eventually specific TAG can be
used,
• TRADE indicates the trade in charge of the operation, limited to 2 digits,
• PERIOD indicates the frequencies used (ex: 12 MO, 8000 H, 3 MO, 6 MO, 12 MO). For
inspection purpose, as far as the frequency may change (e.g. FAME+ assessed
equipments) use the SCOPE of inspection instead of the Period: e.g. NI-INT-01, NI-MAJ-
01, etc.
• N° TEXT: chronological number.

The affiliate code (FF) will be given by the COMPANY.

Line number:
Chronological number of the line in the standard text.

Text:
The standard text describes the procedure of intervention. It is recommended to start with the
safety instructions (general and specific to the intervention).
The maximum length for each text line is 64 digits (the total number of lines itself is not limited).
For inspection purpose it is recommended to have the reference number of the schematic,
drawing or Isometric described into the text, as well as reference of NDE procedure.

14. Task Lists

14.1 General
The Task Lists describe a sequence of individual maintenance and inspection activities that are
to be performed repeatedly within a COMPANY (particularly for Preventive Maintenance). The
Task List contains the scope, the resources and the periods of intervention.
Task lists could be created for:
• A type of equipment, with the different interventions (different periods)
• A package, with the different type of equipment attached to this package (different pieces
of equipment, different periods).

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Notes:
The link with the object hierarchy will be done in the Maintenance Plan.
The rules of the Task lists structure (by type of equipment, by package, other) will be defined by
the COMPANY, so as to comply with the affiliate organization of preventive works. However, it
is recommended to group a task list group the same type of preventive interventions by model
or sub-Class (e.g. Liftings) of equipment or by package.
The main elements of a Task List are:
• Header
- Long text (could be a referent intervention procedure)
- Operations
. Standard Texts
. Maintenance Packages (Periods)
. Material Components (Spare parts for the operation).
The structure is as follows:

Operations could have different periodicities and/or different trades.

The Task lists CMMS data shall be input in the following excel file:
For Maintenance and Inspection Template
• 51-PM_TEMPLATE_ TASK_LISTS (Vx.y).XLS
- Sheet: Header, Operations, Components.
Only for Inspection Template
• 51-INSP_ TEMPLATE_ TASK_LISTS (Vx.y).XLS

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14.2 Header
The fields to be filled in are the following:

Type Length M/O Remarks

Group C 8 M Naming convention: NXXXXYYY

Group Counter C 2 M
Description C 40 M Description of the Code + counter
Planning Plant C 4 M List of Value by the COMPANY, ME to
complete
Work Centre C 8 M Default Work Centre for all the operations
List of Value by the COMPANY, ME to
complete
Plant for Work C 4 M Default Work Centre for all the operations
Centre List of Value by the COMPANY, ME to
complete
Planner group C 3 O List of Value by the COMPANY, ME to
complete
System condition C 1 O S or blank
Strategy C 6 M TIME-1, TIME-2, COUNT or INSP

Group:
Recommended Naming convention is given by the COMPANY:
NXXXXYYY where:
• N for country (1 digit)
• XXXX for abbreviation of the class of equipment, such as vessel, compressor, pump
(4 digits)
• YYY is the numbering (3 digits).
A group shall be created for related task lists (generally relating to the same package or type of
equipment).

Group Counter:
Sequential number given to each individual task list in the group (10, 20, etc.).
An individual task list could be related to a model of equipment, a piece of equipment or pieces
of equipment of a same package.

Description:
Description of the individual task list identified by the Group and Group counter fields.
The description shall take in account the information contained in the fields Group and group
counter and clarify the objects concerned by the task list (type of equipment, package, etc.).

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Work Centre & Plant for Work Centre:

Leader trade (main trade) for the operation. List of values is given by the COMPANY, field to be
completed by the ME and IE.

Planning Plant:
List of values is given by the COMPANY, field to be completed by the ME.

Planner group:
List of values is given by the COMPANY, field to be completed by the ME and IE.

System condition:
This field must be filled in with the relevant value taken from the following list:
0 – No Shutdown required
1 – Equipment Shutdown required
2 – System Shutdown required
3 – Platform Shutdown required
4 – Field Shutdown required

Strategy:
TIME-1 for short frequencies in weeks (for 1 week to 8 weeks).
TIME-2 for medium and large frequencies in months [for 2 months to 144 months (12 years)].
COUNT for frequencies in running hours.
INSP for Inspection frequencies
Note: For equipment with great difference between the lowest and the highest periodicity
applied to an equipment (ratio more than 1 to 10), it is recommended to create 2 task lists with
TIME-2 strategy to facilitate the preventive maintenance management.

14.3 Operations

14.3.1 General
In the operations sheet, the ME/IE shall input the description of the operation(s) of the task lists.

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14.3.2 Fields
The fields to be filled in are the following:

Type Length M/O Remarks

Group C 8 M Reference to the Task List header
Counter N 2 M Reference to the Task List header
Operation N 4 M Operation code
Sub Operation N 4 O Sub operation code
Work Centre C 8 M Default Work Centre for all the operations
List of Value by the COMPANY, ME to
complete
Plant for Work Centre C 4 M Default Work Centre for all the operations
List of Value by the COMPANY, ME to
complete
Control Key C 4 M INT or XSER
Operation description C 40 M
Work N 4,1 M Total quantity of hours for the job
Unit of work C 3 M Unit of measure for estimated time: HR
Nb of capacities N 3 O Number of people required to perform the
job
Packages C 2 M Periods of intervention (5 max.)
Standard texts C 70 O References of Standard Texts

Group:
This code is populated from the header sheet.

Counter:
This code is populated from the header sheet.

Operation:
One operation is created for each trade of an intervention.
Operation number shall have values from 10 to 10: 0010, 0020, etc.

Sub Operation:
Optional (generally not used), possibility to link a Sub-operation to an Operation. Number, with
values from 5 to 5: 0015, 0020, 0025, etc, if needed.

Work Centre & Plant for Work Centre:

Work Centre for the operation or the Sub operation (could be different than the Header Work
Centre). List of values is given by the COMPANY, field to be completed by the ME.

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Control Key:
Values are INT for internal workers or XSER for external services.

Operation Description:
The operation description shall contain the following elements: the job to do (in one word -
REVISION, OVERHAUL, CALIBRATION, etc.), the period of intervention, the concerned pieces
of equipment (Package, model of equipment, type of equipment or class, etc.), the trade.

Work:
Total estimated hours required to perform the job: number of people x number of hours for the
operation duration.

Unit of work:
Unit of measure for estimated time: HR.

Nb of Capacities:
Number of people required to perform the job leading to the total estimated hours.

Packages 1 to 5:
The periods of intervention (5 max.) are from a list of values, with the following format: 1 M, 3 M,
6 M, 1 Y, 2 Y, etc. It means operation will be used at these periods.
Up to 5 packages (periods) can be specified for each task list (code and counter).
As the operations are created in a task list, all the packages must be related to the only strategy
known at the task list level (TIME-1 or TIME-2).

Standard texts:
References of the Standard Texts required for the operation. These references must have been
created in the PM_TEMPLATE_STANDARD_TEXTS.XLS file.

14.4 Components

14.4.1 General
The component contains the spare parts list needed for each operation/sub operation.

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14.4.2 Fields
The fields to be filled in are the following:

Type Length M/O Remarks

Group C 8 M From Task list Header

Counter C 2 M From Task list Header
Operation N 4 M From Task list Operation
Sub-operation N 4 O From Task list Operation
Material C 18 M Preparation Spare Part code, or Preparation
Assembly code
Quantity N 10,3 M Quantity of component for the operation

Group:
This code is copied from the header sheet.

Counter:
This code is copied from the header sheet.

Operation:
This code is copied from the operation sheet.

Sub-operation:
This code is copied from the operation sheet.

Material:
Material code or assembly code needed to perform the intervention. These codes must have
been created in the PM_TEMPLATE_BOM.XLS file.
Remark: As several spare parts may be necessary for a task list, there will be as many lines as
spare parts needed for the same task list reference (meaning for the same task
list/counter/operation).

Quantity:
Quantity of spare parts or assemblies needed for the operation.

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14.5 Specific to inspection

For the equipments that are assessed within FAME+ there is a one to one relationship between
a functional location (Main TAG) and a Group of Task list; this means there is a Group of Task
list per object to be inspected.
Then, for a given group, there is one counter per scope of inspection (e.g. Counter 10-Non-
Intrusive Major Inspection; Counter 20-Intrusive Major Inspection, etc.).
Finally, there is the same frequency (Maintenance package) for all the operations of a counter.
Frequencies are fixed after the FAME+ assessment has been made.
The operations would incorporate both inspection intervention (e.g. External inspection + NDT)
and maintenance intervention (e.g. Open and clean equipment).
Refer to Appendix 1 to have the schematic overview of Routes/Task list/Inspection Plan.
Naming convention principles are given in Appendix 2. Code and associated description must
remain unique within a given affiliate (take care of the existing ones).
Where codification needs to incorporate a letter to identify the Group of Objects, following
applies ,
- C, for Cathodic protection / Corrosion monitoring,
- V, for Pressure Vessels, Exchangers, Boilers & Heaters,
- S, for Pressure Safety devices,
- P, for Piping,
- L, for Pipelines,
- R, for Structures,
- G, for Liftings,
- T, for Tanks,
- F, for FPSU,
this is in accordance with grouping made within GS EP EXP 209.

15. Maintenance and Inspection Plans

15.1 General
The Maintenance and Inspection Plans enable to define and plan the Preventive Maintenance
“program” or “concept” for a Functional Location.
The Maintenance and Inspection Plan (that contains one or various Task Lists) determines on
which Functional Locations the interventions are performed and when the cycle begins (for all
the periodicity used in the Task List).

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Maintenance Plans structure is:

M aintenance Plan header
Maintenance Plan
Item 1

Item 2
Functional Location
Item [… x]

Task List

Standard text

Bill of Material

For Maintenance and Inspection plans CMMS data shall be input in the following excel file:
• 52-PM_TEMPLATE_ MAINTENANCE_PLANS (Vx.y).XLS
- Sheets: Header and Items, Scheduling, Object list
Only for Inspection PlansTemplate
• 52-INSP_TEMPLATE_ MAINTENANCE_PLANS (Vx.y).XLS
Sheets: Header and Items, Scheduling, Object list

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15.2 Plan Header

The fields to be filled in are the following:
Type Length M/O Remarks
Maintenance C 12 M Maintenance or Inspection Plan Code
Plan
Strategy C 6 M TIME-1, TIME-2, INSP or COUNT
Description C 40 M Maintenance or Inspection Plan Description
Measuring Point C 12 Measurement Point code or Measurement
O Point External Reference code
Meas. Point C 40
External Ref Mandatory for counter based plan
Scheduling C 1 Value provided by COMPANY: 1, 2 or 3
O
Indicator
Start of Cycle Date 10 If Calendar Plan format DD/MM/YYYY
Start Counter C 22 M Value of counter if Counter Plan
Reading
Call Horizon N 3 O 0 to 100%
Scheduling N 3 O
Period
Unit for C 3 O Day, month or year. Month by default
Scheduling
Period
Authorization C 4 O Organization responsible for plan
Group maintaining

Maintenance and Inspection Plans:

Maintenance Plan Code Recommended naming convention is:
NNPPXXXX-YYY where:
• N for country (2 digit)
• PP for platform code (2 digits)
• XXXX for the class of equipment (4 digits)
• YYY is the numbering (3 digits).
For inspection plans refer to Appendix 2.

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Strategy:
Preventive maintenance strategy, defined by the preparation: TIME-1, TIME-2, INSP (for
inspection plans) or COUNT (counter based plans).

Description:
Description of the maintenance plan, constituted by generic tag or class + type of preventive
maintenance (Calendar or Hourly).
For inspection plans refer to Appendix 2.

Measuring Point:
SAP Measuring Point code.

Measuring Point External Reference:

It is the reference used in Measuring Points Template.

Scheduling Indicator:
Value provided by COMPANY: 1, 2 or 3.

Start of Cycle:
If Calendar Plan: starting date for the preventive maintenance cycle.

Start Counter reading:

If Counter Plan: starting value of the counter for the maintenance preventive.

Call Horizon:
Allow to generate a Work Order (for WO preparation) before the scheduled date (at XX % of the
lowest period of intervention (package)).

Scheduling Period:
Period taken into account by the plan to scheduled all the recurrent Work Orders of the plan (in
days or unit of counter).
Rule for maintenance: lasting period is at least 1.5 years and maximum 2.5 times of the longest
period.
Rule for inspection plans: refer to Para. 15.5 .

Unit for Scheduling Period:

May be expressed in: day, month or year. By default is month.
Authorisation Group:
Organization responsible for plan maintaining.

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15.3 Items
The fields to be filled in are the following:

Type Length M/O Remarks

Maintenance C 12 M From Maintenance or Inspection Plan Header
Plan
Item Number N 3 M
Item Description C 40 M Description of the item
FL code C 40 M FL code
Planning Plant C 4 O List of values given by COMPANY
Planner Group C 3 M List of values given by COMPANY
Order Type C 4 M Type of the Work Order
Activity Type C 2 M List of values given by COMPANY
Main Work C 8 M List of values given by COMPANY
Centre
Plant for Work C 4 M List of values given by COMPANY
Centre
Priority C 1 M List of values given by COMPANY
Task List Type C 1 M Value provided by COMPANY (fixed value)
Task List Group C 8 M From Task list Header
Task List Group C 2 M From Task list Header
Counter
Route Name C 20 O Mandatory for Inspection

Maintenance Plan:
This is the Maintenance or Inspection Plan Code copied from the Header and Items sheet.

Item Number:
Number of the Item of the Maintenance or Inspection Plan.

Item Description:
Description of the item will appear on the Work Order (Title of the WO) created by the
maintenance plan.

FL code:
Functional Location Code on which is performed the preventive maintenance intervention.

Planning Plant:
List of values given by the COMPANY, field to be completed by the ME/IE.

This document is the property of Total. It must not be stored, reproduced or disclosed to others without written authorisation from the Company.

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Planner Group:
List of values given by the COMPANY, field to be completed by the ME/IE.

Order Type:
List of value given by COMPANY. i.e “WPM”, for Preventive Maintenance Work Order.

Activity Type:
Always PS for systematic preventive maintenance.
Refer to Para 14.5 for inspection purpose.

Main Work Centre & Plant for Work Centre:

Value is given by the COMPANY, field to be completed by ME/IE.

Priority:
Priority assigned to the Preventive Work Order: “Normal” (default).

Task List Type:

Fixed value provided by COMPANY.

Task List Group:

This code is copied from Task List header sheet.

Task List Group Counter:

This code is copied from Task List header sheet.

Route Name:
Is the Inspection Route name.

15.4 Objects lists

The fields to be filled in are as follows:

Type Length M/O Remarks

Maintenance C 12 M Code of the Maintenance or Inspection
Plan Plan
Item Number N 3 M Item number
FL code C 40 M Functional location code

Maintenance Plan:
This is the Maintenance or Inspection Plan Code, copied from the Header and Items sheet.

Item Number:
This is the Item number copied from the Header and Items sheet.

This document is the property of Total. It must not be stored, reproduced or disclosed to others without written authorisation from the Company.

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FL code:
Functional Location for which the preventive maintenance intervention is performed. The FL
code includes the site, sector, system, unit and tag codes.

15.5 Specific to inspection

15.5.1 General
Inspection plan is created at the main TAG level (e.g. V-101), which is so called “Scheduling
TAG”, never at sub-TAG level (e.g. V-101-Water phase, etc.) or equipment level.
For Lifting equipments the scheduling TAG will correspond to the sub-Class of these
equipments (refer to FL classification GS EP EXP 207), e.g. “BKP/BASE/HSG/WW/LOOSE
LIFTINGS”. By exception, an inspection plan will be defined per object when Lifting must be
individually managed, e.g. cranes.
The following specific inspection data must be filled-in the template:
PM_TEMPLATE_MAINTENANCE_PLANS.XLS:
• Strategy to be used is INSP
• Maintenance Activity Type used is always RO
• Inspection route name according to the recommended naming convention (Appendix 2)
Scheduling period is fixed to 10 years (YR) for Pressure Systems and 5 years for Liftings.
• .
Object list NOT to be used.
Naming convention principles are given in Appendix 2. Code and associated description must
remain unique within a given affiliate (take care of the existing ones).

15.5.2 FAME+ to Inspection plans within SAP

For the equipment that are assessed within FAME+ there is one inspection plan (maintenance
plan according to the SAP terminology) per individual object to be inspected. Then there are as
many Maintenance items as Scope of inspection (Non-Intrusive Major Inspection; Intrusive
Major Inspection, etc.).
The inspection scheme that have been previously fixed within FAME+ then must be optimized
and converted as Inspection plan into SAP.
Programme start up date from FAME+ is converted as “Start of cycle”; the identified potential
damages and their associated inspection frequency are converted into the task list as explained
in the above Para 13.5.
Modelling into SAP (Functional location/Route/Task List/Inspection plan) may be summarized
as here below described:
Maint. Item 1 (e.g. NI-MAJ): FL A → task List Group X → Counter X1-Freq 1 → Route 1
(NI-MAJ)
Maint. Item 2 (e.g. IN-MAJ): FL A → task List Group X → Counter X2-Freq 2 → Route 2
(IN-MAJ)
Maint. Item n (e.g. nnnnnn): FL A → task List Group X → Counter Xn-Freq n → Route n
(nnnnnn)

This document is the property of Total. It must not be stored, reproduced or disclosed to others without written authorisation from the Company.

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Refer to Appendix 1 to have the schematic overview of Routes/Task list/Inspection Plan.

This document is the property of Total. It must not be stored, reproduced or disclosed to others without written authorisation from the Company.

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Appendix 1

Appendix 1 FAME+ assessed equipments - Links between

Measuring Points / Routes / Task List / Inspection Plan

Typical example of a multi-part vessel:

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Appendix 2

Appendix 2 Recommended Naming convention for Route / Task

List / Inspection Plan and examples

Note: For African affiliates (single TYPE OF EQUIPMENT

client) a first digit is used to
identify the affiliate, such as A, C, VESSELS PIPING PSVs
G, or N (Nigeria)
Maintenance Plan code Equipment TAG Shorted equipment TAG; for Equipment TAG
(12 alphanumeric characters) example, IP-_HC-02-01 (when
Remark: It may be necessary full TAG is IPN-_HC-0222-01- Remark: It may be necessary
to prefix with the reference of B511) to prefix with the reference of
the platform to have unicity of the platform to have unicity of
the code Variant: When unicity of the the code
code is not possible, use the
following option,
IP to retrieve inspection plans
for piping,
OIL (as an example) to group
per fluids,
increment with 4 or 3 (if any
prefix) digits: 0001, 0002, etc.
Example, IP-OIL-0001
Maintenance Plan description Equipment TAG Full TAG of the piping Equipment full TAG and
(40 alphanumeric characters) group (as here below maintenance type to be
Remark: It may be necessary defined) performed: Overhaul (removal,
to have the reference of the overhaul, re-installation or
platform in the description to substitution), OR Replacement
get unicity as new (consumable valve, not
re-used)
Remark: It may be necessary
to have the reference of the
platform in the description to
get unicity
functional location: Scheduling The functional location is a
TAG (40 alphanumeric Group of piping defined prior
characters) any FAME+ criticality
assessment; the TAG naming
convention is defined within
the user manual "FAME+
implementation guidance"
(page 32).
Example of TAG,
IPN-_HC-0222-01-B511, in
which the first two digits “02”
will identify the platform and
so help to have unicity
Maintenance item description According to criticality According to the FAME+ Only one scope of inspection
(40 alphanumeric characters) assessment within FAME+, criticality assessment; select within FAME+:
one from the here below one of the following scope of installation or substitution), OR
items, inspection, Replacement as new
Non-Intrusive Major Non-Intrusive Major (consumable valve NOT re-
Inspection (NI-MAJ), Inspection (NI-MAJ), used)
Non-Intrusive Intermediate exceptionally, Intrusive Major
Inspection (NI-INT), Inspection (IN-MAJ)
Intrusive Major Inspection (IN-
MAJ)

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Appendix 2

Note: For African affiliates (single TYPE OF EQUIPMENT

client) a first digit is used to
identify the affiliate, such as A, C, VESSELS PIPING PSVs
G, or N (Nigeria)
Task List Group (8 alphanumeric Equipment TAG IPAAAxxx (unique for one Equipment TAG (shorted)
characters) fluid) where,
Remark: It may be necessary IP means Group of Piping (for Remark: It may be necessary
to prefix with the reference of FAME+ assessment purpose), to prefix with the reference of
the platform to have unicity of the platform to have unicity of
the code AAA: fluid as per GS the code
EP EXP 501 (e.i, -HC, LPG,
AIR, etc.),
xxx: 001, 002, 003, etc.
(depends on the Nb of Piping
groups)
Task List Group (8 alphanumeric Variant: Where unicity is not Variant: When unicity is not Variant: Where unicity of the
characters) - Variant possible due the lenght of the possible, use the following code is not possible due the
TAG, a variant with the code option, lenght of the TAG, a variant
of the platform, type of I to identify task lists for with code of platform, type of
equipment and sequential piping, equipment and sequential
number is used. Main _HC or HC (example) to number is used. Main
equipment types are coded: group per fluids, equipment types are coded:
refer to Para 14.5. increment with 3 or 2 (if any refer to Para 14.5.
Example: APLV0001 prefix) digits: 001, 002.....
Example: I-_HC001
TL Group counter 10, 20, 30, etc. Nx ou Ix where, 10, 20, 30, etc.
(2 alphanumeric characters) N: Non-Intrusive Major
Inspection,
I: Intrusive Major Inspection
TL Group Counter description Inspection Route description Inspection Route description Inspection Route description
(40 alphanumeric characters)
Operation description main tasks (maintenance and Main tasks (maintenance and Main tasks (maintenance and
(40 alphanumeric characters) inspection) to be done to inspection) to be done to inspection) to be done to
perform the planned perform the planned perform the planned inspection
inspection activity inspection activity activity
Inspection Route name AAAAAAAAAA/BBBBBB- AAAAAAAAAAAAAAA/BB- AAAAAAAAAAAAA/BBBBBB
(20 alphanumeric characters) XX (10 / 6-2), X (15 / 2-1) where, (14 / 6) where,
AAAAAAAAAA: equipment AAAAAAAAAAAAAAA: AAAAAAAAAAAAAA:
TAG equipment short TAG equipment TAG, BBBBBB: NI-
BBBBBB: NI-MAJ, or IN-MAJ, BB: NM (non-intrusive major), MAJ
or NI-INT or IM (intrusive major) Remark: NO route defined for
XX: 01, 02, 03, etc. X: 1, 2, 3, etc. consumable valves (a single
measuring point)
Remark: It may be necessary
to prefix with the reference of Remark: it may be necessary
the platform to have unicity of to prefix with the reference of
the code the platform to have unicity of
the code
Inspection Route description TAG/BBBBBB-XX where, TAG/BB-X where, Equipment TAG +
(40 alphanumeric characters) Full TAG full TAG description: Overhaul , OR
BBBBBB: NI-MAJ, or IN-MAJ, BB: NM, or IM Replacement as new
or NI-INT X: 1, 2, 3, etc. Remark: It may be necessary
XX: 01, 02, 03, etc. to have the reference of the
platform in the description to
Remark: It may be necessary get unicity
to have the reference of the
platform in the description to
get unicity

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Appendix 2

PIPING SYSTEMS, Non-Intrusive Major Non-Intrusive Intermediate Intrusive Major Inspection

example for african Inspection (NM) Inspection (IM)
affiliate
Maintenance Plan code AI-_HC-02-01 N/A AI-_HC-02-01
Maintenance Plan Inspection-IPN-_HC-0222- N/A Inspection-IPN-_HC-0222-
description 01-B511 01-B511
Functional location PAL/PALP1/OIL/SEP /IPN- N/A PAL/PALP1/OIL/SEP
(Scheduling TAG) _HC-0222-01-B511 /IPN-_HC-0222-01-B511
Maintenance item Non-Intrusive Major N/A Intrusive Major Inspection
description Inspection
Task List Group AI-HC001 N/A AI-HC001
TL Group Counter 10 N/A 20
TL GC description PALP1-IPN-_HC-0222-01- N/A PALP1-IPN-_HC-0222-01-
B511/NM-1 B511/IM-1
Operation description External inspection + NDT N/A Internal & external
inspection + NDT
Inspection Route name IPN-_HC-0222-01/NM-1 N/A IPN-_HC-0222-01/IM-1
Inspection Route IPN-_HC-0222-01- N/A IPN-_HC-0222-01-
description B511/NM-1 B511/IM-1

PRESSURE VESSELS, Non-Intrusive Major Non-Intrusive Intermediate Intrusive Major Inspection

example for african Inspection (NI-MAJ) Inspection (NI-INT) (IN-MAJ)
affiliate
Maintenance Plan code APALP1/CA601 APALP1/CA601 APALP1/CA601
Maintenance Plan Inspection-PALP1/CA601 Inspection-PALP1/CA601 Inspection-PALP1/CA601
description
Functional location PAL/PALP1/WAT/WFLT PAL/PALP1/WAT/WFLT PAL/PALP1/WAT/WFLT
(Scheduling TAG) /CA601 /CA601 /CA601
Maintenance item Non-Intrusive Major Non-Intrusive Intermediate Intrusive Major Inspection
description Inspection Inspection
Task List Group APLCA601 APLCA601 APLCA601
TL Group Counter 10 20 30
TL GC description PALP1/CA601-Non intrusive PALP1/CA601-Non PALP1/CA601-Intrusive
major inspec. intrusive intermediate major inspection
Operation description External inspection + NDT Non destructive testing Internal & external
inspection + NDT
Inspection Route name APAP1CA601/NI-MAJ-01 APAP1CA601/NI-INT-01 APAP1CA601/IN-MAJ-01
Inspection Route PALP1/CA601-NI MAJ-01 PALP1/CA601-NI INT-01
description

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Appendix 2

PSV's Non-Intrusive Major Non-Intrusive Intermediate Intrusive Major Inspection

Overhauled/recalibrated Inspection (NI-MAJ) Inspection (NI-INT) (IN-MAJ)
Maintenance Plan code N/A N/A AG/PSV-7533A
Maintenance Plan N/A N/A GIR/41-PSV-7533A-
description Overhaul
functional location N/A N/A GIR/FPSOT/WAT/WINJ
(Scheduling TAG) /41-PSV7533A
Maintenance item N/A N/A Overhaul
description
Task List Group N/A N/A AGS7533A
TL Group Counter N/A N/A 10
TL GC description N/A N/A GIR/41-PSV-7533A-
Overhaul
Operation description N/A N/A Pre-Pop test, overhaul &
recalibration
Inspection Route name N/A N/A AGIR-PSV7533A/IN-MAJ
Inspection Route N/A N/A GIR/41-PSV-7533A-
description Overhaul

Consumables PSV’s (not Non-Intrusive Major Non-Intrusive Intermediate Intrusive Major Inspection
re-used) Inspection (NI-MAJ) Inspection (NI-INT) (IN-MAJ)
Maintenance Plan code N/A N/A AG/TSV-1011
Maintenance Plan N/A N/A GIR/41-TSV-1011-
description Replacement as new
Functional location N/A N/A GIR/FPSOT/EXT/EWELL/T
(Scheduling TAG) SV-1011
Maintenance item N/A N/A Replacement as new
description
Task List Group N/A N/A AGTS1011
TL Group Counter N/A N/A 10
TL GC description N/A N/A GIR/41-TSV-101-
Replacement as new
Operation description N/A N/A Removal and replacement
as new
Inspection Route name N/A N/A N/A
Inspection Route N/A N/A N/A
description

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Appendix 3 – General Templates (Maintenance & Inspection)

Template File name File

Functional Locations &

FL 10-PM_Template_Functional_Locations (V1.0).xls
Equipment FL

BOM Bill of Material (BOM) 20-PM_Template_BOM (V1.0).xls BOM

BOMAss BOM Assignment 21-PM_Template_BOM Assignment (V1.0).xls BOMAss

Functional Locations
FLClass 30-PM_Template_FL Classification (V1.0).xls
Classification FLClass

EQClass Equipment Classification 31-PM_Template_EQ Classification (V1.0).xls EQClass

MPOINT Measuring Points 40-PM_Template_Measuring_Points (V1.0).xls MPOINT

Measuring Points
MPClass 41-PM_Template_MP_Classification (V1.0).xls
Classification MPClass

MDOC Measurement Documents 42-PM_Template_Measurement_Documents (V1.0).xls MDOC

IROUTE Inspection Routes 43-PM_Template_Inspection_Routes (V2.0).xls IROUTE

STEXT Standard Texts 50-PM_Template_Standard_Texts (V1.0).xls STEXT

TASKL General Tasks Lists 51-PM_Template_Task_Lists (V1.0).xls TASKL

MPLAN Maintenance Plans 52-PM_Template_Maintenance_Plans (V1.1).xls MPLAN

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Appendix 4 –Templates for Inspection only

Template File name File

Functional Locations &

FL 10-INSP_Template_Functional_Locations (V1.0).xls
Equipment FL(INSP)

BOM Bill of Material (BOM) 20-PM_Template_BOM (V1.0).xls BOM

BOMAss BOM Assignment 21-PM_Template_BOM Assignment (V1.0).xls BOMAss

Functional Locations
FLClass 30-PM_Template_FL Classification (V1.0).xls
Classification FLClass

EQClass Equipment Classification 31-PM_Template_EQ Classification (V1.0).xls EQClass

Inspection Measuring 90-INSP_Template_Measuring_Points_&_Routes

INSPMP
Points (V2.0).xls MPOINT(INSP)

MDOC Measurement Documents 42-PM_Template_Measurement_Documents (V1.0).xls MDOC

STEXT Standard Texts 50-PM_Template_Standard_Texts (V1.0).xls STEXT

TASKL General Tasks Lists 51-INSP_Template_Task_Lists (V1.0).xls TASKL(INSP)

MPLAN Maintenance Plans 52-INSP_Template_Maintenance_Plans (V1.1).xls MPLAN(INSP)

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