Scribd
Upload
19 views26 pages

Lecture - 9 Intro - To - Excel

Uploaded by

rahatistic
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
19 views26 pages

Lecture - 9 Intro - To - Excel

Uploaded by

rahatistic
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 26

Introduction to

Excel
Why do we use
excel?
1. Store and organize data,
2. Analyze data, and
3. Represent data
graphically (e.g., in bar
graphs, histograms,
and scatterplots)
Excel Basics
● Microsoft Excel
consists of Workbooks ●
1
Each Workbook is made
up of an infinite number
of worksheets
● It is possible to name
each worksheet to aid in
organizing your data
Excel Basics
Excel spreadsheets
organize information (text
and numbers) by rows and
columns:

This is a row.

Rows are represented


by numbers along the
2
side of the sheet.

This is a column.
Columns are
represented by letters
across the top of the
sheet.
Excel Basics
A
c
el
l
is
3
th
e
in
te
rs
e
ct
io
n
b
et
w
e
e
n
a
c
ol
u
m
n
a
n
4
d
a
ro
w
.

Ea
ch
cell
is
na
me
d
5
for
the
col
um
n
lett
er
an
d
ro
w
nu
mb
er
tha
t
int
ers
ect
to
ma
ke
it.
6
Excel Basics
● Excel allows for some basic
actions which we have
used before in other
programs
● Copy/Paste (Rows,
Columns, Cells, etc.) ●
Insert (Rows and
Columns)
● Sort (Alphabetically,
Numerically,
Chronologically, etc.)
Inserting Rows and
Columns

7
• The Insert command
offers several
techniques to insert
rows, columns, and
cells

Deleting Rows and


Columns
• The Delete command
offers several
8
techniques to remove
rows, columns, and cells

Formatting
● Merging allows us to
combine two or more
adjacent cells physically
(disregarding contents)
● To merge cells simply highlight
the cells to be merged and select
the merge option from the home
menu ● Cells can also be

9
formatted with options you
are probably familiar with
(bold, font size, borders,
etc.)
● These options can be found
scattered on the home menu
or under the format cells menu
via the right-click list. Even
whole rows and columns can
be formatted. Let’s take a
look!
Formatting

● Excel also allows us to


format cells by their
data types. This is useful
for a variety of reasons
(sorting, manipulating,
10
rounding, etc.)
● To format the cell’s data
type, in the numbers
section of the home menu,
select the number drop-
down menu (defaults to
General) and select the
new type desired
Adjusting Column
Width

• Column width is the


horizontal
measurement of a
column

11
Adjusting Row
Height
• Row height is the
vertical measurement
of a row
– The row height is
automatically adjusted
with a font size increase
– Using ALT+Enter to
12
create multiple lines
may require a row
height adjustment
– Select Row Height from the
Format menu
Data Entry
There are two ways to enter
information into a cell:

1. Type directly into the

cell.
Click on a cell, and type in
the data (numbers or text)
13
and press Enter.

2. Type into the formula

bar.
Click on a cell, and then
click in the formula bar (the
space next to the ). Now
type the data into the bar
and press Enter.
Entering and Editing
Cell Data

14
• Excel supports text,
values, dates, and
formula results

Numeric Formats

15
Numeric
Formats
Continued

16
Numeric
Formats
Continued

17
Data Removal
● Data can be removed from
a cell, column, or row
easily
● Here are a few methods:
● Click the column or row heading
that you want deleted, then
click the Delete in the Cells
group on the Home tab

18
● Another method for entire
row/column deletion is to
click a cell in the row or
column and follow the above
method respectively
● Delete methods are also
found via the right-click
menu
● To remove data from a cell
or group of cells, simply
highlight those to be deleted
and press delete
Selecting a Cell
Range
• A range is a
rectangular group of
cells • A nonadjacent
range contains a
19
group of ranges that
are not next to each
other

Auto Fill

● Auto Fill enables us to


copy the contents of a cell
or a range of cells by
dragging the fill handle over
adjacent cells or a range ●
20
To use Auto Fill:
● 1. Click the cell with the
content you want to copy to
make it the active cell
● 2. Position the pointer over
the bottom-right corner of
the cell until it changes to
the fill pointer (a thin black
plus sign)
● 3. Drag the fill handle to
repeat the content in
other cells
Formulas and Functions
● Formulas are equations
that perform calculations
in your spreadsheet.
Formulas always begin
with an equals sign (=).
21
When you enter an
equals sign into a cell,
you are basically telling
Excel to “calculate this.”

● Functions are Excel-


defined formulas. They
take data you select and
enter, perform calculations
on them, and return
value(s).

Mathematical
Symbols
22
Order of
Precedence

• Order of precedence
(operations) controls the
sequence in which math
operators are
computed – Parentheses
– Exponentiation
– Multiplication and Division
– Addition and Subtraction
23
Cell References in
Formulas

• It is best to use cell


addresses in formulas
versus actual data
– If cell A1 contains value 5
and you need to add B1
to this value, use =A1
+B1 versus =5+B1
• If the data changes,
Excel will recalculate
the result
Functions

● All functions have a common


24
format – the equals sign
followed by the function
name followed by the input
in parentheses.
● The input for a function can be
either:
●A set of numbers (e.g.,
“=AVERAGE(2, 3, 4, 5)”) ● This tells
Excel to calculate the average of
these numbers. ● A reference to
cell(s) (e.g., “=AVERAGE(B1:B18)
or “=AVERAGE (B1, B2, B3, B4,
B5, B6, B7, B8)”
● This tells Excel to calculate
the average of the data that
appear in all the cells from
B1 to B8.
● You can either type these cell
references in by hand or by
clicking and dragging with your
mouse to select the cells.
Functions for
Descriptive Statistics
25
Below are several
functions you may need
to learn for this class.

=AVERAGE(first cell:last
cell): calculates the mean
=MEDIAN(first cell:last
cell): calculates the
median =MODE(first
cell:last cell): calculates
the mode
=VARP(first cell:last cell): calculates
the variance =STDEVP(first cell:last
cell): calculates the standard
deviation
● You may directly write the
functions for these statistics into
cells or the formula bar, OR
● You may use the function wizard

( in the toolbar)
26

You might also like

pFad - Phonifier reborn

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.

Note: This service is not intended for secure transactions such as banking, social media, email, or purchasing. Use at your own risk. We assume no liability whatsoever for broken pages.


Alternative Proxies:

Alternative Proxy

pFad Proxy

pFad v3 Proxy

pFad v4 Proxy