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Class 10 IT 402 E Spreadsheet Revision

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113 views32 pages

Class 10 IT 402 E Spreadsheet Revision

Uploaded by

ADITYA RAMESH
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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ELECTRONIC SPREADSHEET

▪ Analyze data -important

▪ Link data and Spreadsheets

▪ Share spreadsheets

▪ Create and use Macros


ANALYZE DATA
How can you analyze data in an electronic spreadsheet?

1. Consolidating data and creating subtotals

2. “What if” scenarios

3. Goal seek and Solver


ANALYZE DATA
Consolidating data

• Data Consolidation allows you to gather your data from separate worksheets
into a master worksheet.

• take data from a series of worksheets or workbooks and summarizes it into a


single worksheet that you can update easily.

• It is available under Data menu > Consolidate option


ANALYZE DATA
Creating Subtotal

• SUBTOTAL is a function listed under the Mathematical category.

• It totals/adds data arranged in an array—that is, a group of cells with labels


for columns and/or rows.

• Using the Subtotals dialog, you can select arrays, and then choose a
statistical function to apply to them.

• It is available under Data > Subtotals


ANALYZE DATA
What-if Scenarios
ANALYZE DATA
What-if Scenarios
ANALYZE DATA
What-if Scenarios

• A scenario is essentially a saved set of cell values for your


calculations.

• For example, if you wanted to calculate the effect of different


interest rates on an investment, you could add a scenario for each
interest rate, and quickly view the results.

• Available Tools > Scenarios


ANALYZE DATA
Goal Seek
ANALYZE DATA
Goal Seek

• Using Goal Seek you can discover what value will produce the
result that you want.

• Only one argument can be altered in a single goal seek.


ANALYZE DATA
Solver
ANALYZE DATA
Solver
• Solver option under Tools menu amounts to a more elaborate
form of Goal Seek.

• The difference is that the Solver deals with equations with


multiple unknown variables.

• It is specifically designed to minimize or maximize the


result according to a set of rules that you define.
ANALYZE DATA
Difference between Goal seek and Solver
LINK DATA AND SPREADSHEETS
How can we link data and spreadsheets?
• Setting up multiple sheets

• Relative and absolute hyperlinks

• Hyperlinks to external data or registered data sources.


LINK DATA AND SPREADSHEETS
How can we link data and spreadsheets?
• Setting up multiple sheets

• Relative and absolute hyperlinks

• Hyperlinks to external data or registered data sources.


LINK DATA AND SPREADSHEETS
Setting up multiple sheets
• By default, it has a sheet named Sheet1

• You can also insert another sheet from file or another worksheet
LINK DATA AND SPREADSHEETS
Renaming worksheets: Three ways

1. Double-click on one of the existing worksheet names.

2. Right-click on an existing worksheet name, then choose Rename


from the resulting Context menu.

3. Click on the worksheet tab and select the Sheet option from the
Format menu.
LINK DATA AND SPREADSHEETS
Cell reference
• A cell reference refers to a cell or a range of cells on a worksheet
and can be used to find the values or data that you want formula
to calculate.
LINK DATA AND SPREADSHEETS
Cell reference
• There are two ways to reference cells in other sheets: by
entering the formula directly using the keyboard or by using the
mouse.

How to reference other sheets?


• The sheet will be in single quotes because it contains a space, and
the mandatory period (.) always falls outside any quotes.

• 'Sheet1'.B2
LINK DATA AND SPREADSHEETS
Creating The Reference With The Keyboard
• Typing the reference is simple once you know the format the
reference takes.

• The reference has three parts to it:

Path and file name + Sheet name + Cell


LINK DATA AND SPREADSHEETS
Hyperlinks
• Hyperlinks can be used to jump to a different location from
within a spreadsheet and can lead to other parts.
LINK DATA AND SPREADSHEETS
Hyperlinks: Types
• Internet: the hyperlink points to a web address, normally starting
with http://

• Mail & News: the hyperlink opens an email message that is pre-
addressed to a particular recipient.

• Document: the hyperlink points to a place in either the current


worksheet or another existing worksheet.

• New document: the hyperlink creates a new worksheet.


LINK DATA AND SPREADSHEETS
Hyperlinks : Relative And Absolute Hyperlinks
• An absolute link will stop working only if the target is moved.

• A relative link will stop working only if the start and target
locations change relative to each other.

• For instance, if you have two spreadsheets in the same folder


linked to each other and you move the entire folder to a new
location, a relative hyperlink will not break.
SHARE AND REVIEW SPREADSHEETS
Users can share the workbook so several users can access it simultaneously

• Tools > Share Document

• Feature to track : what data was changed, when the change was
made, who made the change and in which cell the change has
occurred
SHARE AND REVIEW SPREADSHEETS
Recording changes
• Edit > Changes > Record

• A colored border, with a dot in the upper left-hand


corner, appears around a cell where changes were made.

• A deleted column or row is marked by a heavy colored bar.


SHARE AND REVIEW SPREADSHEETS
Recording comments
• Edit > Changes > Comments

• Comments are automatically added and Reviewers and


authors can add their comments to explain their changes.
SHARE AND REVIEW SPREADSHEETS
Reviewing changes
• Edit > Changes > Accept or Reject

• The original author can look into each change


SHARE AND REVIEW SPREADSHEETS
Merging changes
• Edit > Changes > Merge Document

• Sometimes, multiple reviewers return edited versions of a


worksheet at the same time.

• It may be quicker to review all of these changes at once, rather


than one review at a time.
CREATE AND USE MACROS
Using macros
CREATE AND USE MACROS
Using macros
• Set of commands or keystrokes that are stored for later usage.

• Ex: inputting an address automatically, or sophisticated, like


automating a sequence of calculations.
CREATE AND USE MACROS
Using macros
• Set of commands or keystrokes that are stored for later usage.

• Ex: inputting an address automatically, or sophisticated, like


automating a sequence of calculations.

• Saves time!

• Tools > Macros > Record Macro > Click on Start/Stop recording
What Next?
• Electronic Spreadsheet Practice Questions

• DBMS

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