EPC RDMP RU-VI BALONGAN PHASE 1:

CDU LIGHT DISTILLATE SECTION

UPGRADING
PROJECT

ENGINEERING PLAN

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OWNER : PT. PERTAMINA (Persero)

PROJECT : EPC RDMP RU VI BALONGAN PHASE -1:

CDU LIGHT DISTILLATE SECTION UPGRADING PROJECT

LOCATION : BALONGAN, JAWA BARAT

DOCUMENT NO. : S-11-114Z-003R-E

PROJECT NO. : SP-19148

PERTAMINA DOC. NO. : M2001-011-G01-GEX-RE0001

2 IFA Feb. 26. 2021 Issued For Approval RBY UT FA

1 IFA Feb. 05. 2021 Issued For Approval RBY UT FA

0 IFA Nov. 25. 2020 Issued For Approval UT HH ETJ

Rev. Status Issue Date Reason for Issue

Contractor Company
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REVISION HISTORICAL SHEET

Rev No Date Detail Description

0 Nov 25,2020 Issued for Approval

1 Feb 5, 2021 Re issued for Approval revised as per marked
2 Feb 26, 2021 Re issued for Approval revised as per marked
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CONTENTS

1. PURPOSE ............................................................................................................................... 4
2. SCOPE .................................................................................................................................... 4
3. DEFINITION............................................................................................................................. 4
4. ENGINEERING OBJECTIVE ................................................................................................... 5
5. ENGINEERING KEY SUCCESS AND STRATEGY AT EPC STAGE ...................................... 6
6. ENGINEERING MANAGEMENT ............................................................................................. 8
6.1 Mobilization ........................................................................................................................................... 8
6.2 Organization .......................................................................................................................................... 8
6.3 Key Member Roles and Responsibilities ......................................................................................... 10
6.4 Engineering Resources ..................................................................................................................... 13
6.5 Engineering Communication Plan .................................................................................................... 14
6.6 Schedule .............................................................................................................................................. 15
6.7 Prioritization of The Work .................................................................................................................. 16
6.8 Engineering Progress Monitoring and Reports .............................................................................. 17
6.9 Engineering Interface ......................................................................................................................... 17
6.10 Review and Approval ......................................................................................................................... 21
6.11 Design Review .................................................................................................................................... 22
6.12 Document Control System ................................................................................................................ 23
7. QUALITY OF ENGINEERING DOCUMENTS ........................................................................ 26
8. SAFETY REQUIREMENT, CONSTRUCTABILITY, OPERABILITY, MAINTAINABILITY AND
RELIABILITY................................................................................................................................. 28
9. ENGINEERING TOOLS AND SOFTWARE ........................................................................... 31
ATTACHMENT 1 - ENGINEERING ORGANIZATION CHART .32
ATTACHMENT 2 .
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1. PURPOSE
The purpose of this document is to outline the engineering execution methodology for
EPC for The Refinery Development Master Plan (RDMP) RU VI Balongan Phase-1: CDU
LIGHT DISTILLATE SECTION UPGRADING PROJECT to be followed by Owner and
CONTRACTOR. This document will form the basis of the engineering execution of the EPC
Phase.

2. SCOPE
CONTRACTOR is responsible for the Detail Engineering of the facilities based onthe Project
criteria and specifications set out in the Contract. CONTRACTOR will comply with all the job
requirements except that CONTRACTOR (or selected Vendor) specifically raises deviations
with acceptable technical reasons and subject to OWNER's approval

3. DEFINITION

Terms Definition
PROJECT EPC RDMP RU - VI BALONGAN PHASE 1: CDU LIGHT
DISTILLATE SECTION UPGRADING PROJECT

OWNER PT. PERTAMINA (Persero)

CONTRACTOR Consortium of PT. Rekayasa Industri, PT. Rekayasa

Engineering and PT. Enviromate Technology International
(RRE)
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4. ENGINEERING OBJECTIVE

The PROJECT EPC Taskforce Engineering Groups will be headed by Engineering Manager,
and includes Lead Engineers assigned from the Discipline Departments. The Lead Engineers
will be responsible for liaison with OWNER on all design matters and for the detailed design
being carried out in CONTRACTOR PROJECT EPC Taskforce offices.

Engineering will be executed using PROJECT specific strategies for a well-planned concurrent
and logical engineering activity sequence that prioritizes timely production of documents for
long lead and critical items; and incorporate safety, operability, maintainability and
constructability from the inception of engineering activities and throughout the engineering
cycle.

CONTRACTOR will ensure the following:

Engineering deliverables are consistent across the disciplines and groups to ensure their
technical integrity and have excellent document quality
Smooth and comprehensive interfacing among CONTRACTOR
Smooth and comprehensive interfacing between CONTRACTOR
and procurement, engineering group and construction and commissioning groups, and

Proper and proven engineering processes and procedures will be used to optimize the quality
of deliverables by, for example, focusing on manpower levels and qualifications, schedule dates
and plans, key activities in the basic and detail design phases, and interfaces among functional
disciplines and selected vendors and subcontractors.

Engineering objective is to efficiently execute an effective detail engineering design to produce

engineering deliverables accordin

safety, performance, quality, reliability, technical integrity, and operability, with minimum
detrimental environmental impact and within the PROJECT cost and schedule criteria.
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5. ENGINEERING KEY SUCCESS AND STRATEGY AT EPC STAGE

The development of FEED package by CONTRACTOR at FEED work will be used as the basis
for detail engineering in EPC work, therefore, it is necessary to ensure that there is no change
of basic data and PROJECT specification at EPC. PROJECT codes and standard will be used
refer to ITB requirement (same codes and standard that used in the FEED), and if there is a
change that may impact to design, it will be discussed and get resolution and approval from
OWNER. The study conducted at FEED and vendor recommendation for such as desalter, tray,
pump, and also instrument valve will be reconfirmed or verified again in detail design.

A Master Specification and Standard List will be maintained by the Engineering Manager. Any
changes or additions to specifications and standards issued after establishment of the Contract
will only occur upon approval from OWNER. Engineering works will be executed under
coordination and supervision of Engineering Manager.

Design review and 3D model review will be part of design assurance plan.

CONTRACTOR´s engineering works, procedures, analysis methods and simulation programs

(example: pump and motor sizing, upstream simulation studies, pipe sizing, pipe stress
analysis, equipment, tank and vessels sizing, structural lifting, etc.) will have the
following requirements:
To comply with OWNER Engineering Standards, Procedures and PROJECT
Specifications, the stated scope in the Contract and all applicable Quality and HSE
Requirements.
To assure a detailed information and documentation that can let the procurement of
equipment and materials as required.
To assure a detailed information and documentation that can lead to construction and
erection works complying with the PROJECT schedule and having the
highest quality and HSE standards.
To assure a detailed information and documentation that can lead to a
smooth commissioning, start up, operation and maintenance of the plant.
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Engineering Key Success

Key success factor of engineering work is as follows:
Good quality of engineering documents
On schedule issuance & approval of engineering documents to support purchase long
lead items
On schedule issuance & approval engineering documents to support construction
Minimum engineering change during procurement & construction phase
Proper and sufficient engineering tools

Engineering Strategy
The objectives and key success factor of engineering activities will be achieved through the
following strategies:
Close cooperation and communication with Owner throughout the whole stages of the
engineering;
Assign to the dedicated strong engineering team with the key personnel have already
participated in the preparation of FEED and maintain the team through the various stages
of the EPC PROJECT
No basic design data and PROJECT specification changes from FEED to EPC stages
Implement a well-planned concurrent and logical engineering activity sequence that
prioritize timely production of document for long lead and critical items; and incorporate
safety, operability, maintainability and constructability from the inception of engineering
activities and throughout the engineering cycle;
Ensure smooth and comprehensive interfacing among engineering disciplines,
engineering group with procurement, engineering group with construction and
commissioning groups, and with vendors/suppliers to ensure that the engineering
deliverables are consistent across the discipline, groups and parties to ensure technical
integrity of the deliverables. Engineering interface management and Design review
meetings which are the key for formal interfacing to maintain technical integrity of the
deliverables.
Incorporate CONTRACTOR lesson learned gained by CONTRACTOR and others in
performing similar PROJECTs in the past by conducting engineering workshop in the
early stage of engineering
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Ensure compliance to ISO 9001 engineering procedures and quality control;

Implement engineering changes management
Maximize site survey engineering which includes laser scanning and topographical
survey
Implementation of electronic document control system (E-Docs) and Pertamina
Integrated Project Management System (PIPMS)
Above all, both parties, Owner and CONTRACTOR will work together hand in hand to
have same objective and interest that all engineering milestone and targets can be
achieved as per Contract Schedule

6. ENGINEERING MANAGEMENT

6.1 Mobilization
CONTRACTOR will mobilize Engineering team at Contract Effective Date and maximize the
manpower who works on the FEED to be assigned in EPC.

6.2 Organization
The Engineering Group is organized through Engineering Manager for the design
deliverables to their respective systems. The Engineering Manager will manage and
responsible for all engineering works.

The Engineering Manager will also be responsible for the effective design effort and
coordination of the multidiscipline within engineering group and interface with procurement,
construction, QA/QC, HSE, and Operability Assurance groups. In addition, the Engineering
Manager will ensure that all designs comply with the requirement of the work that efficiently,
safely, and effectively executes as PROJECT scope of work. The Engineering Manager will
report to PROJECT Manager.

The Discipline Lead Engineer leads the engineering within discipline and responsible for all
engineering activities, deliverable schedule, man-hour consumed and technical direction
within the discipline. The Discipline Lead Engineer will develop good teamwork with the
subordinates and any other discipline engineering during designing the Facilities,
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coordinating and supervising all technical/Safety matters related to the design work, and to
ensure the quality and correctness of all deliverable documents. In order to ensure the quality
of all deliverable documents, the Discipline Lead Engineer is supported by the Principal
Engineer. The Discipline Lead Engineer reports to the Engineering Manager on technical
integrity, quality and design consistency.

Department. The Principle Engineer will be responsible for all engineering in the discipline
and ensure the quality and that PROJECT requirements are incorporated into the design.
The Principle Engineer will ensure that all planned QA audits are carried out and that any
corrective actions raised by the audits are followed-up and closed out. QA audit plan during
engineering stage will PROJECT Quality P

During detail engineering stage, Discipline Lead Engineers will provide engineering support
to the procurement including the preparation of technical part of requisitions, development
of technical bid analysis, and vendor print check. In order to support procurement team,
discipline engineer will be appointed as package engineer to be focal point for technical
matter coordination with vendor.

Engineering group will also support construction group to provide shutdown and tie-in
procedure especially for instrument and electrical tie-in.

Relevant discipline engineers will then be mobilized as well to the sites to join the Field
Engineering Group when they have finished their task in the home office. The output of field
engineering will be reported back to Engineering Manager to be incorporated in the final
detail engineering report. Relevant discipline engineer will also be mobilized to site to support
shutdown activities.

The Engineering Group is supported by the PROJECT Control Group to supply all the
applicable planning, scheduling, cost reporting, cost estimating and analysis for each
Discipline Lead Engineer to plan, monitor and control the work. The PROJECT Control
Group will also provide the technical document control requirements for the Engineering
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Group.
The organization chart of engineering group at EPC, refer to attachment 1.

6.3 Key Member Roles and Responsibilities

1) Engineering Manager (EM)
The Engineering Manager is responsible to report all engineering, design to PROJECT
Manager and to support procurement and construction. The Engineering Manager co-
ordinates and plans engineering and design, monitors and reports on progress, assures
design integrity, operability, and safety of design and conformity with the contractual
requirements of the PROJECT. The Engineering Manager is the focal point with Company
for engineering matters.
Key Responsibilities include:
1. To be the focal point for engineering activities across the PROJECT, by managing the
related disciplines for the achievement of budgeted man-hour, schedule, quality,
operability, and safety goals.
2. Responsible to manage multidiscipline interface in the engineering group
3. Responsible to manage interface among engineering, procurement, construction,
operability assurance, QA/QC, and HSE,
4. To ensure together with the Discipline Lead Engineers that the team members are
suitably qualified and experienced to perform their allocated PROJECT duties.
5. Reviewing and checking the basic design conditions, with major references of
endorsed documents.
6. Approving the technical documents including construction drawings, specifications,
technical procurement documents and the various types of design and engineering
manuals.
7. Ensure that all engineering and design will comply with standards, codes as stated on
Company technical documents, scope of work, and government regulations.
8. Communicate and discuss with the OWNER on concern items relating to designs and
engineering including change items.
9. To implement corrective action when required to ensure work scope, budget and
schedule targets are achieved.
10. To manage interface among engineering group with construction, procurement, and
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operability assurance groups.

11. Establishing engineering documents control plans in cooperation with the PROJECT
planning group.
12. Presiding engineering review meetings with Lead Discipline Engineers.
13. To assist Project Control group for change control activities related to Engineering.
14. Communicating with chief field engineer to control changes and revisions on
Construction Drawings.
15. Close coordination with Operability assurance team.

2) Discipline Lead Engineer

1. To produce and deliver the design deliverables for their discipline on schedule within
the man-hour budget and on accepted quality.
2. Prioritizing the work for their discipline
3. Prepare man power planning
4. Manage quality and consistency within the discipline across all areas through the
development and update the PROJECT procedures, general specifications and
discipline activity plan.
5. Provide technical direction, control and supervision within the discipline.
6. Manage interfaces within the discipline and with other disciplines and third parties.
7. The Discipline Lead Engineer will ensure that all engineering and design will comply
with standard, codes as stated on Company Technical Specification Documents,
Scope of work and government regulations.
8. To ensure sufficient review and checking are implemented throughout engineering
phase.
9. Coordinate design change control within the discipline.
10. Identify human resource and engineering/design tool requirements
11. Liaise with Senior/Principal Engineer to ensure maintenance of technical integrity with
the design through procedures, technical audit and resolution of technical integrity
issues.
12. Close coordination with procurement team to ensure that required technical document
issuance meet with procurement master schedule
13. Close coordination with construction team to ensure that required technical document
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issuance meet with construction schedule

14. Close coordination with operability assurance team

3) Principal Engineer
1. Responsible for engineering document quality and ensure that all engineering and
design will comply with standard, codes as stated on Company Technical Specification
Documents, scope of work and government regulations.
2. Support the Lead engineer in resolution of discipline and inter-discipline issue
3. Responsible for implementation of value engineering in the design.

4) Discipline Engineer
1. Prepare Specification, Calculation, Data Sheet, Standard Drawing, Requisition, TBE
and other engineering deliverables as output from each discipline based on input data
or work instruction. If the output product is drawing, Discipline Engineer will provide
instruction to Designer/Drafter to prepare drawing and review the product.
2. Check input data from other discipline and provide feed back or clarification if there
are any findings
3. Ensure that engineering deliverables under his responsibility has complied with
standard, codes as stated on Company Technical Specification Documents, Scope of
work and government regulations and ensure consistency between input data and
output product.
4. Prepare supporting data as input to other discipline
5. Review and check vendor documents
6. Coordinate with other disciplines and Lead Discipline Engineer for resolution of any
technical issues

5) Designer
1. Assist Discipline Engineer in preparing engineering deliverables such as sketch or
conceptual drawing as input to Drafter.
2. Review and check drawing prepared by Drafter and check consistency with the input
data and related documents.
3. Calculate material quantity and work quantity to support Discipline Engineer
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4. Review and check vendor documents.

6) Drafter
1. Prepare and revise drawing using drafting software (AutoCad or similar) for
engineering deliverable based on design (sketch or draft) provided by Discipline
Engineer/Designer or other.

7) 3D Data Base Administrator

1. Prepare data base and setting 3D application
2. Problem solving during operation of 3D application
3. Coordinate with 3D modeller/designer to ensure that the required data has been
provided in the 3D application
4. Implement all work instruction and take care if there are any process failure and report
the clash chek
5. Prepare 3D model review file and regularly distibute to all related parties for interactive
model review process

8) 3D System Administrator
1. Responsible for 3D system configuration during the PROJECT execution
2. Ensure back up dan restore of 3D model is performing well
3. Ensure that 3D system is performed based on available procedure
4. Take care of problem solving in operating 3D software

9) 3D Modeler
1. Responsible for 3D modelling as per related discipline which covers: pipe routing, pipe
and components arrangement, instrument and specialty arrangement, cable and cable
tray, lighting, structure, building, foundation, equipment etc
2. Implement work instruction for clash check and resolve directly
3. Prepare arrangement drawing

6.4 Engineering Resources

Manpower Planning
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CONTRACTOR will provide qualified and suitable engineering personnel to perform

engineering work. The Engineering Manager and Discipline Lead Engineers are responsible for
ensuring suitable engineering personnel are provided and that these personnel satisfy the
assigned position requirements.

Engineering personnel will be available in timely manner as per Engineering Manpower

Planning. CONTRACTOR will also maximize utilization of experienced personnel from previous
similar PROJECT. In case of internal resources are not available, CONTRACTOR will hire
qualified personnel from external.

Engineering Third Party

Several Special studies will be done by third party at EPC stage as follow: HAZOP, SIL
Classification, Quantitative Risk Analysis (QRA), Fire and Gas Detection Mapping and Noise
Study

Engineering Software
Engineering software to be used during PROJECT execution refers to Section 9 in this
document.

6.5 Engineering Communication Plan

Communications are a vital element of successful PROJECT execution. The PROJECT
meeting schedule has been created to provide a structure for the PROJECT meetings that
facilitates flow of information, improves resolution of problems and maintains the flow of
information to all engineering personnel

Engineering Meeting
Engineering meeting will be held during engineering stage;
Engineering Weekly meeting with OWNER
The Engineering Manager will be the chairman and be responsible for the engineering
weekly meeting at which Discipline Lead Engineers will attend. Main subject in the weekly
meeting are the present engineering progress, coming schedule, interfaces among
disciplines and change of engineering.
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Special separate meeting with OWNER

Special separate meeting will be held, when required, in order to solve and overcome the
problem in discipline on design, engineering, schedule, which is related to multi discipline.
Special separate meeting will be attended by CONTRACTOR & OWNER Engineering
Manager & related discipline lead engineer case by case if required.
Meeting with vendor/subcontractor
Meeting with vendor/subcontractor will be held, in order to technical clarification, kick of
meeting, and solve and overcome the problem on design. The meeting will be attended
by CONTRACTOR & OWNER Engineering Manager, related discipline lead engineer &
engineer case by case if required.

Engineering Correspondence
The Engineering Manager will do single contact point for engineering correspondence with
Company. Communication with vendors and other third parties will be done by Lead Engineer
and acknowledged by Engineering Manager. Formal communication and correspondence with
Company will be through document issue/approval, Engineering weekly meeting, special
meeting (if required), technical query and site query. Engineering Manager will sign minutes of
Meeting (MOM) for engineering weekly meeting. MOM for special meeting and meeting with
vendors and third parties will be signed by Lead Engineer and acknowledged by Engineering
Manager. Engineering Manager will sign technical query related with technical matter.
Engineering Manager is also responsible to give deposition of Company response on technical
query to related disciplines.

6.6 Schedule
Engineering work schedule during EPC is 10 months including for preparing engineering
deliverables and other support engineering for procurement and construction team such as
clarification with vendor/sub contractor and review vendor documents.

After the issue of the Level-5 Engineering Implementation Schedule at M-1 (30 days after
effective date), the Schedule controller directed by Engineering Manager will issue the detailed
engineering schedule after confirmation with Lead Discipline Engineers. This schedule will
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specify the times of required design inputs and outputs to and from the disciplines and
departments and the required issue dates of vendor information. In particular,
engineering activities will be scheduled so as to accommodate procurement requirements and
to meet the construction schedule.

The Engineering Manager will monitor the progress and, in case of delays, will take the
necessary countermeasures to restore the schedule.

6.7 Prioritization of the Work

The Engineering Work for this PROJECT is started with reconfirmed and revisit of FEED
document. This stage of engineering work will be performed with prioritization based on
identified long lead items and their delivery schedules and critically activities, thus will ensure
(Request For Quotation) (Purchase Order)
placement at the planned date based on the IFA documents at FEED Work. Prioritazion work
of engineering during EPC stage is to prepare deliverables to support achievement of
procurement and construction milestones. Engineering milestones are provided in Attachment
2.

The verification and validation will be done to the long lead items and any items
related to the long lead items. This means that the verification and
validation is not limited to the long lead items only, but also to the input from its predecessor
process, requirement of its subsequent process and requirement of supporting
utilities that directly affect the design and performance of the long lead items. The subsequent
basic and detail engineering activities will also be prioritized to fulfill all required documents and
materials for managing the purchase, transportation, and installation of long lead items.

at the planned date, the TBE documents related to the long lead items and
critical activities shall be approved at FEED stages such as TBE for new pumps, Desalter and
preflash colum. For other Long Lead items TBE shall be approved within 2 months after
effective date, if engineering document related to TBE already approved by OWNER.
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Immediately after the purchase order placement, a kick-off meeting with the selected vendor
will be done to finalize all issues, such as, schedules for engineering input,
bought out item, fabrication schedules, tests and inspections and delivery
schedules. The complete vendor design data and drawing will be submitted as early as possible
to provide sufficient time for review, verification and clarification process of
the data. This process will require close communication between CONTRACTOR and vendor
to ensure the compliance with PROJECT requirement and applicable standards. Any related
detail design document and drawing will be further developed and updated to incorporate the
vendor data.

The vendor document and drawing requested by OWNER for approval will
be submitted to OWNER for Approval prior to return to vendor. The delivery of the vendor
documents and equipment and materials will be closely monitored as well
as the schedule of tests and inspections for those items to ensure that the long lead items can
be delivered as per design requirement within the PROJECT schedule.

6.8 Engineering Progress Monitoring and Reports

Project Control will establish and monitor engineering progress measurement and the progress

6.9 Engineering Interface

An Engineering Interface Management plan will be formalized in agreement among Consortium
members. This agreement identifies interfaces components requirements including the scope
of works, design, development, construction, testing and commissioning of the
system or sub-system. The engineering interface management process consists
of planning, identification, approving, auditing and closing-out interfaces. Closing-out these
interfaces is critical to the successful implementation and execution of the PROJECT.

PROJECT interfaces and coordination related to engineering activities will be covered in the
Engineering Execution Plan to be issued to OWNER.

Coordination between disciplines is the responsibility of Engineering Manager, who will ensure
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continuous communication and timely exchange of data. This coordination will, in particular,
cover the following:
Interdisciplinary exchange of information. Officially this is done by using Engineering
Distribution Order issued by originator to related disciplines (it is like internal transmittal).
Unofficially interdisciplinary exchange of information can be done by conducting meeting and
record the information in MoM.
Cross-checking with concerned disciplines such areas of possible interference as tie-ins and
encroachments
Implementation and follow-up of corrective actions involving more than one discipline
Expediting of the issuance and flow of information and the review and approval of documents

Regular coordination meetings will be held under the authority of the Engineering Manager to
verify that required information is being exchanged between the engineering
groups, to ensure that the various detailed designs being developed in parallel
by the different disciplines are consistent and complement each other, and to resolve any
conflicts.

These meetings will be chaired by the Engineering Manager and attended by Lead Discipline
Engineers and by the key persons from engineering, procurement and construction sections as
required.

Vendors
Requisitions
The Lead Discipline Engineers will prepare the requisitions for equipment and materials will
ensure they incorporate the requirements of the other disciplines involved
and define quality control procedures, positive material identification and
traceability, welding procedures, heat treatment, non-destructive examination, non-
conformance procedures, hydrostatic testing, loop checks and equipment alignment if
applicable. Shipping instructions and temporary shipping bracing will also be included in a part
of the requisitions as applicable documents.
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Technical Bid Evaluation

The Lead Discipline Engineers will include vendor specialist requirements in the requisitions.
The Lead Discipline Engineers will be responsible for the technical evaluation of the bids.
Communication with the vendors will pass through the Buyers.

Vendor Document Review

Lead Discipline Engineers, will be responsible for expediting and coordinating the in-house
checking of vendor documents.

The Lead Discipline Engineers will be responsible for reviewing the vendor documents,
distributing the documents to related disciplines for comments, incorporating the comments
from related disciplines, and issuing the final comments.

After receipt of the vendor documents, they will be recorded and distributed to the Lead
Discipline Engineers based on PROJECT Procedures, issued by the Engineering Manager,
which specify the Lead Discipline Engineers in charge of the various purchase orders. Along
with tis time CONTRACTOR shall issue vendor document for OWNER reviewing and approval
such as Vendor data sheet, calculation (if any), General Arrangement Drawing, performance
curve, interconnection or tie-in list, and other documents required to be reviewed by OWNER.
After the review has been completed, the commented drawings will be returned to vendor.

Communication with vendor will be directly handled by the Lead Discipline Engineers.

Expediting of vendor documents will be done by the Lead Discipline Engineers through the
Expediter. Expediter also will prepare report to OWNER for equipment manufacturing progress
from vendor.

General criteria for checking Vendor Engineering Documentation are as follows.

a) Vendor Specifications
The information required by the PROJECT specifications, such as applicable codes and
standards, design criteria and design data, ratings and performance, materials,
tolerances, workmanship and testing and inspection, are all specified
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The specific criteria and data specified conform to PROJECT specifications

Items to be specified by vendor are consistent with the design criteria
Additional vendor specifications beyond PROJECT requirements are consistent with the
design philosophy

b) Calculations
Methods applied are in accordance with the relevant codes and standards or consistent
with normal practice
Data used are as specified in the applicable specifications
No mistakes have been made in carrying out the calculations
Results are in accordance with the design criteria an/or Project Specification

c) Drawings
The drawings have correctly incorporated the calculation sheets
The level of information shown on the drawings in sufficient for manufacturing and erection
The data to be used by related disciplines, such as loading forces and torque, are sufficient
Layout and dimensions are compatible with the surrounding designs

Quality Control
Coordination with vendors related with quality control of manufacture/fabrication material will
be the responsibility of the Home Office QC personnel. QC personnel shall also develop and
initiate quality standard for test & inspection.

Construction
The Home Office Construction Manager will be responsible for providing the
constructability input to the Engineering and coordinating the participation of the Construction
Engineers in the various design reviews, especially the plot plan and piping
layout reviews, to ensure that there will be adequate access for construction, safety, operability
and shorter schedule.

The Home Office Construction Manager will be responsible for drafting the Construction
Required Dates (CRD) for the issue of drawings for construction. The CRD list will be issued
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to the Engineering Manager for review and, after approval, will be issued to the Schedule
Controller for incorporation into the PROJECT planning and scheduling.

The Home Office Construction Manager will also be responsible for coordinating the following
with the Engineering Group:
Manpower mobilization plans and schedules for Vendor Specialist and Field Engineer
Review by the Construction Engineers of the various detailed design drawings to ensure
an adequate level of detail and clarity for construction
Construction Procedures to ensure an adequate level of detail and clarity for
construction, testing and inspection
Construction allowances for bulk material to be quantified

6.10 Review and Approval

Review and Approval by OWNER
CONTRACTOR will submit engineering data, samples, and vendor drawings (herein called
"Data") to OWNER for Comment and for approval. OWNER will return the Data submitted by
CONTRACTOR within 3 working days for single discipline and 5 working days for multidiscipline
with the review result and comments. CONTRACTOR may request OWNER the special
consideration to speed up the return of the Data, especially for critical documents that are
related to long lead equipment delivery or critical work. In order to speed up the return of the
Data, the special meeting on the specific subject should be held. Each submittal of
CONTRACTOR's Data will be signed by CONTRACTOR and accompanied by a letter of
transmittal containing the date of submittal, Contract Number, and all pertinent information
required for identifying and checking submittals. Detail of review & approval sequence will be

In order to minimize excessive comments i.e. subjective preference, unnecessary or nice to

have comment that may lead to delay the engineering schedule as a whole, there will be
comment filter, which may involve CONTRACTOR Engineering Manager. The
objective of comment filtering is to keep schedule without reducing the engineering quality.
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Review and Approval in CONTRACTOR Internal

Prior to issuing engineering documents to OWNER, documents will be reviewed and approved
and authorized in CONTRACTOR internally.

In general review and approval in CONTRACTOR internal includes two steps:

1. Review and approval within discipline engineering
Engineering documents are prepared by discipline engineer then reviewed by lead engineer
and approved by principal or senior engineer.
2. Inter-discipline review
Lead discipline is responsible to request document control to issue document internally for
inter-discipline review.

After getting feedback from inter-disciplines, the documents then revised and issued to OWNER
after getting approval from Discipline Principal/Senior Engineer and Engineering Manager.

6.11 Design Review

Design review meeting will be conducted between the engineering team with representative
from procurement and construction teams during development of detailed engineering
documents. The meeting will also be attended QA/QC, OA and HSE Teams. The purposes of
this meeting are as follows:
1. To maintain close communication in the PROJECT team,
2. To incorporate construction input on constructability of the PROJECT into the design,
3. To incorporate procurement input on availability and deliverability of equipment and material,
4. To incorporate operational and maintenance consideration of the PROJECT into the design,
5. To ensure that all safety aspect is accounted and reflected in the design.
6. To ensure the output of contractor work is suitable with company standard.
7. To identify the problem and propose necessary action

The design review will mostly focus on the development of Piping and Instrumentation
Diagram (P&ID), Plot Plan, and basic control philosophy, since those documents will be the
basis for the largest part of other engineering documents. Soon after issuance of those
documents to OWNER, CONTRACTOR will conduct HAZOP and SIL Classification study
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which will require OWNER . HAZOP

study and SIL Classification meeting will be attended by all disciplines in engineering group,
HSE team, and also operation team to get input from all of constructability, operability and
safety aspects to be incorporated in the design.

3D Design Review Meeting

3D modeling will be done by using software Smart Plant 3D. Lead 3D Design will develop and
issue 3D models and 2D drawing, plan for drafting interface and communication and will
coordinate drafting interfaces. 3D model will also incorporated equipment, civil foundation and
structure, and also electrical and instrument cable tray modeling.

The 3D model interface will be coordinated through the Lead 3D. Internal meetings will be held
with the Discipline Lead Engineers to identify technical or 3D model issues requiring specific
configurations or system configuration changes. Regular meetings will be held to identify and
monitor coordination issues. A listing of key items will be recorded and reported at engineering
coordination meetings. In addition, there will be regular meeting between each discipline of
CONTRACTOR and OWNER, but for approval basis will be based on integrated review meeting
when the modeling progress achieves 30%, 60% and 90%. This meeting will provide all parties
to address safety, operability, accessibility, and maintainability issues on the design.

6.12 Document Control System

Document Controller performs two functions, document registration and document transmittal.
The Document Controller maintains all document references, revision histories, and document
cross references. All other disciplines utilize this central repository to perform any portion of
their work associated with documents. For submission, review and approval document to
Owner will use PIPMS (Pertamina Integrated Project Management System), while for
distrubtion to internal consortium will use Edocs.

Document Registers
The system organizes document groups relative to Engineering Documents, Procurement
Documents, Traffic Documents, Supplier Documents, and General correspondence.
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Within each of these groups documents can be organized by document types and sub-types.
All documents are associated with the appropriate Reference coding.

All documents can be controlled through multiple filing references at multiple locations as well
as life-cycle coding to provide for archiving and turnover procedures. Individual document
media and size information can also be maintained.

Supplier Documents
Supplier Data requirements, both technical and commercial, are included as part of the Inquiry
Specification/Request for Quotation to the individual CONTRACTORs and verified in the
Procurement Specification/Award to the successful supplier.

Supplier Documents can be tracked to the individual equipment items, including sub-supplied
components as required. Status and expediting is maintained until all requirements have been
filled.

Transmittals
Standard Transmittal Matrices are established along with the defined distribution lists, with each
recipient's requirements defined including quantity, media and size of documents as well as any
action required.

Distribution lists can be modified and augmented at the time of transmittal. Transmittal package
status is tracked through defined milestones and is used as the basis for progressing
documents and their associated Work packages.

Revision Status and Issue Stage

The issue status and revision stage of each document produced and issued by CONTRACTOR
will be identified uniquely and systematically:
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Revision Status
Before issued for external use (to Vendor/Subcontractor), the document should be reviewed
and approved internally within the CONTRACTOR PROJECT team to catch any unnecessary
mistakes and errors. Inter discipline checking will follow Corporate Procedure for discipline

Issue Status
In addition to Revision Number, each issuance of document will also be identified with Issue
Status. Since the Documents have been issued and approved by OWNER then issuance
issuance document during EPC are
Construction) respectively. Any documents already approved by OWNER to be issued for
construction purposes will

Due to some reasons, documents with AFC status may need to be modified or revised to
accommodate change from other disciplines during engineering or during construction stage.
Detail procedure to manage the change of approved engineering documents will be provided
Procedure for Field Design Change

As-Built Documentation
CONTRACTOR duly understands that the As-Built documentation is one of the important
activities in order to provide engineering documents which fully reflect the actual configuration
of the Plant design and also to develop these documents for future modification or expansion.
As Built document is developed from the AFC document which is updated due to construction
modification activities. Additional comments which are not related to the field changes will be
avoided.

Engineering and Construction Manager is responsible for the management of As-Built

documents. The as built documents which clearly show such modifications will be prepared at
the site by Field Engineers or sub-contractor under supervision of CONTRACTOR
engineers.
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7. QUALITY OF ENGINEERING DOCUMENTS

The engineering objective can only be achieved if an effective control of the engineering and
design activities based on a proven quality assurance program is consistently applied. The
engineering quality assurance program will meet the intent of ISO 9001 and is based on using
proven the CONTRACTOR procedures.

CONTRACTOR ensures that any work carried out or documents produced through of the
internal review and approval stages in order to obtain high quality work. Join review meetings
with other disciplines are also carried out for interface work, thereby minimizing rework. The
Engineering Manager is responsible for overall design and engineering controls and report to
PROJECT Manager.

The Engineering Group includes the following Discipline Engineers. These Discipline Lead
Engineers report to Engineering Manager:
a. Process
b. Piping
c. Mechanical
d. Civil, Structural & Architectural
e. Instrumentation
f. Electrical
g. Process safety
h. 3D Design

The Discipline Lead Engineers responsibilities include ensuring the use of appropriate and
consistent standards, work processes and software across the design by development and
compliance to:
a. General Specifications
b. CONTRACTOR Engineering Procedures
c. Discipline Execution Plans

The Engineering Manager, Senior/Principal Engineer, and Discipline Lead Engineers are
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consequently responsible for the engineering design quality requirements.

Engineers are directly responsible to their respective Discipline Lead Engineers for the following
aspects of their work:
a. Compliance with quality requirements (ISO:9001 and PROJECT specification)
b. Compliance with CONTRACTOR engineering procedures/work instructions
c. Compliance with defined codes and standards
d. Compliance with government regulations
e. Commonality and consistency in production of deliverables

In addition to ensure quality assurance is managed properly, including engineering interface

coordination, review and approval procedure, design review and document control.

The design work begins with confirming or establishing design inputs and output such as feed
condition and composition, product condition and composition, environmental conditions,
design specification and criteria, etc. Design input data provided by the OWNER will be
reviewed by the relevant disciplines and clarified if there is any discrepancy and unclear data.

The resulting design output can be in the form of drawings, specification documents,
requisitions or other appropriate documentation. The contents of the design output will be
reviewed and approved by the Senior Engineer/Lead Engineer, QC Principal of each discipline
and Engineering Manager to ensure that the design output
Meet the design input requirements
Meet the acceptance criteria
In accordance with the requirements of applicable regulations / laws
Identify the characteristics of the design that are important for the safe installation
Provide appropriate information and requirement for purchasing material/equipment and
services

Design reviews including safety design reviews are carried out to confirm that the design work
is carried out in accordance with the design requirements according to the PROJECT
Engineering Procedure.
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Workflow internal design review

8. SAFETY REQUIREMENT, CONSTRUCTABILITY, OPERABILITY,

MAINTAINABILITY AND RELIABILITY

A. Safety Requirement and Reliability

CONTRACTOR will perform process safety to ensure the safety and operability
requirement as per scope and standard stipulated in the TOR in ITB, including
Conduct Fire Hazard Analysis and review existing Crude Distillation Unit (CDU)
facilities to determine the required fire and safety protection system based on the
Design Basis and Philosophy.
Conduct PHA (Process Hazard Analysis) study, QRA (Quantitative Risk Analysis),
Construction Site Safety Plan (CSSP), Hazard and Operability (HAZOP) study, SIL
Classification. Close out all HAZOP and/or SIL action.

B. Constructability, Operability and Maintainability

In order to ensure the constructability, operability and maintainability
CONTRACTOR will perform 3D model review meeting. All the engineering,
operation, construction, commissioning will be involved in this 3D design review
meeting.
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CONTRACTOR will utilize the laser scanning of the existing facilities provided by
OWNER, verify with the actual and to notify the OWNER if any mistake occurs to
take corrective action.
CONTRACTOR will also ensure that the design already consider the existing facility
in the site plan, by performing verification design in the site in the early stage. This
will also to minimize any design error in the construction stage that will impact to
the PROJECT delay.

C. Health, Safety and Environment (HSE) and Process Safety

To ensure the Ease of construction in this PROJECT, CONTRACTOR is committed to zero loss
time due to injury, accident or impact to the environment throughout the duration of the
PROJECT.

Following activities will be held in regard to the health, safety and environmental program:
a. Health, safety and environmental plan and procedures for the PROJECT.
b. Conduct an internal safety review and will be held to familiarize the PROJECT team
with the associated safety issues and identify the safety-related issues to be
addressed during the engineering phase of the PROJECT.
c. Establish and maintain a risk register and mitigation plan for the potential safety issues.
d.
e. Comply with all local environmental laws and will highlight any deviations, in writing,
to OWNER, along with recommendation for their closure.
f. Develop a PROJECT-specific HSE Policy which will align with OWNER's Policy on
Safety, Health and Environment.
g. Widely distribute the HSE policies on office notice boards at Site during the
construction phase.
h. Adopt a series of Safety Beliefs which will be communicated to all parties including
CONTRACTOR staff, Subcontractors, Vendors, etc. who participate in the PROJECT.

CONTRACTOR will conduct Zero Accident Culture as a fundamental expectation of personnel,

whereby each individual is expected to assume first person ownership of HSE within their
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respective area of responsibility. It embraces HSE as a work business value and considers the
protection of people and the environment.

CONTRACTOR will also demonstrate leadership visibly to support of the policy by leading the
following activities as a minimum:
Organizing and leading the CONTRACTOR's HSE program
Establishing clear HSE objectives and expectations for the Works
Conducting and participating in HSE orientations
Actively engaging in HSE programs
Establishing the requirements to begin meetings with an HSE moment
Requiring mandatory compliance with the HSE Execution Plan

CONTRACTOR will implement systematic risk management process to conduct formal and
comprehensive analyses at various stages of the Contract Execution to identify risks and
mitigations measures.

Risk management resources will be used to ensure risks are appropriately managed, reduced
or eliminated. Risk management decisions will be documented and periodically reviewed.

An HSE Risk Register will be established and maintained to manage any risks through
participation or execution of the following activities:
Engineering & design reviews (P&ID review, plot plan review, constructability review,
model review, hazardous area classification review, fire water requirement, etc)
Fire Hazard Analysis
Quantitative Risk Analysis (QRA)
Construction Site Safety Plan (CSSP)
Hazard and Operability (HAZOP)
SIL Classification
Simultaneous Operations (SIMOPS) studies
Critical transitional phases of the Contract (e.g., mobilization, construction,
commissioning, SIMOPS activities)
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Risk scenarios may be reassessed at any stage of the Contract. New information may mean
that consequences and likelihood are no longer as originally assessed, or actions have been
taken to reduce the risk. In such cases, consequence and likelihood factors are adjusted
accordingly and progress notes are documented by the person making the adjustment on the
risk assessment. All HSE risks for every task will be maintained As Low As Reasonably
Practical (ALARP).

9. ENGINEERING TOOLS AND SOFTWARE

CONTRACTOR is committed to provide the required software list of engineering software to be
used during execution of the EPC is as follow:

Software Used For Version

General
Auto Cad Drawing 2020
Microsoft office Documents 2019
Instrument
Instrucal Calculation for CV, FE, PSV 8.1
SPI Data sheet, Instrument 2016
Index
Electrical
ETAP Power System Study 19.5
Dialux Lighting Calculation 4.13
Mechanical
Compress Pressure vessel 7900
HTRI Heat exchanger 8.0.1
Piping
CAESAR II 2016 Stress analysis 8.00
3D
S3D 3D modeling 2016 HF36
Smart plant review 3D model review 2018
SP Interop convert data vendor 2014
SmartPlant Foundation 2D & 3D Integration 2018
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SmartPlant Electrical Electrical 2015

SP PID PID 2014
SmartPlant Instrument Instrument 2016
MSSQL Server Database Server 2016
S3D 3D modeling 2018
Process
Hysys Process simulation v8.6
Flare Net Flare simulation 11
Pipe Net Hydraulic calculation 1.9
- - -
Civil
Staad Pro Design calculation V8I / Connec Edt
Plaxis Slope stability analysis 2011
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ATTACHMENT 1
ENGINEERING ORGANIZATION CHART
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ATTACHMENT 2
ENGINEERING MILESTONE
 COMMENT SHEET

Discipline : PROJECT MANAGEMENT Date : 26-Feb-2021

Ref. Doc : S-11-114Z-003R Engineering Execution Plan
REV NO. PAGE COMPANY COMMENT CONTRACTOR RESPONSE REMARK
Revised
1 1 3

Incorporated
1 2 14

Sheet 1 of 2
 COMMENT SHEET

Discipline : PROJECT MANAGEMENT Date : 26-Feb-2021

Ref. Doc : S-11-114Z-003R Engineering Execution Plan
REV NO. PAGE COMPANY COMMENT CONTRACTOR RESPONSE REMARK

1 3 31 Added

1 4 32 Deleted

Sheet 2 of 2