Pearson Edexcel International Advanced Level

ht
tp
s:/
/
br
iti
Friday 16 June 2023

sh
st
ud
en
tro
WIT14/01

om
Paper

.co
Afternoon (Time: 3 hours)
reference

m
/
Information Technology
 

International Advanced Level

UNIT 4

You must have:

The files Staff.accdb, Staff extract.txt, Candidate evidence template.docx

Instructions
•• Answer all questions using the template provided.
Paste your screen prints into the appropriate places in the template.
• Type your responses to Question 1(e) and Question 5 in the appropriate places in
the template.

Information
•• The total mark for this paper is 80.
The marks for each question are shown in brackets
– use this as a guide as to how much time to spend on each question.

Advice
•• Read each question carefully before you start to answer it.
Try to answer every question.
• Check your answers if you have time at the end.

Turn over

P72606A
©2023 Pearson Education Ltd.
N:1/1/1
*P72606A*
 ht
Instructions

tp
s:/
br/
A template for your evidence is provided in your examination area.

iti
sh
st
ud
en
Open the template and type in your centre name, centre number, candidate name and

tro
candidate number in the boxes provided.

om
.co
m
/
You must save the template using a filename in this format:
Centre number_candidate number_surname_first letter of first name
For example, 12345_9212_Smith_J
The screen prints you produce must be copied into the appropriate places in your
template.
After you add a screen print to your template check that all the text can be read and
enlarge the image, if necessary.
Remember to save your template regularly.
Responses to Question 1(e) and Question 5 must be typed in the appropriate places in
your template.

2 P72606A

 ht
Scenario

tp
s:/
br/
Lucian owns a company that employs staff to work in school kitchens.

iti
sh
st
ud
en
Each member of staff has one job, e.g. Head Cook.

tro
om
.co
Once a year each member of staff meets with Lucian to discuss their performance

m
/
throughout the year.
A performance grade (1–3) is agreed at the meeting.
Grade 1 is the best grade.
Lucian keeps a list of staff members in a single table within the database Staff.
He has provided the staff extract text file, which includes records of staff performance.
Lucian is finding it difficult to keep track of:
• the performance grades of each member of staff
• the schools that staff are employed in
• the job each member of staff is employed to do.
He wants a solution that will allow him to manage staff records more effectively.

P72606A 3
 Turn over
 ht
The screen prints you produce must be copied into the appropriate places in your

tp
s:/
template. Remember to save your template regularly.

br/
iti
sh
st
Responses to Question 1(e) and Question 5 must be typed in the appropriate places

ud
en
in your template.

tro
om
.co
The staff database and the staff extract text file are provided in your

m
/
examination area.
Study these files carefully.
1 (a) The staff table in the staff database needs to be improved.
(i) Postcodes always use the letter, digit and space format as shown by the
example BC4 7RU.
A staff member’s record must be saved only if the postcode uses the
correct format.
Set up a format check so that the postcode is valid.
Screenprint the table in Design view, making sure that the format check can
be clearly seen.
Paste the screen print into the appropriate place in your template.
Re-save your template.
(2)
(ii) A staff record must be saved only if the staff name is present.
Set up a presence check so that the staff name must be present.
Screenprint the table in Design view, making sure that the presence check
can be clearly seen.
Paste the screen print into the appropriate place in your template.
Re-save your template.
(2)
(iii) There is one error in the use of the data types in this table.
Identify and correct the error.
Screenprint the table in Design view, making sure that the data type you have
changed can be clearly seen.
Paste the screen print into the appropriate place in your template.
Re-save your template.
(1)

4 P72606A

 ht
(b) Lucian needs a form to enter data about a new staff member.

tp
s:/
/
br
The form must:

iti
sh
st
ud
en
• open ready for data entry

tro
om
.co
• generate the StaffID, which is one number higher than the number

m
/
currently used
• allow the input of the new staff member’s:
– name
– telephone number
– street
– postcode
– start date
• allow the staff type to be selected from a combo box
• automatically set the start date to today’s date
• provide a button that:
– saves the record in the table
– displays a message to say that the record has been saved.
Create a user-friendly data entry form for the staff table that will allow Lucian to
add new records to the database.
Screenprint your form in Form view.
Paste the screen print into the appropriate place in your template.
Produce screen prints in Design view to show any macros, code, queries and/or
properties you have used. Ensure that all fields and details can be clearly seen.
Paste the screen prints into the appropriate place in your template.
Re-save your template.
(10)

P72606A 5
 Turn over
 ht
(c) The staff extract text file is in your examination area.

tp
s:/
br/
It contains some records from a spreadsheet that Lucian uses to keep track of staff

iti
sh
st
and their yearly performance reviews.

ud
en
tro
He wants to extend the staff database to add this functionality.

om
.co
m
/
Develop the staff database to do this.
You must create an efficient data structure that minimises data duplication, uses
correct data types and primary keys, and enforces referential integrity.
Produce a screen print that clearly shows the relationships including table names,
field names, and primary keys.
Paste the screen print into the appropriate place in your template.
Produce screen prints showing the field names and data types in the tables you
have created.
Paste the screen prints into the appropriate places in your template.
Re-save your template.
(11)
(d) Import the data from the staff extract text file into the staff database.
Produce screen prints of your tables showing at least three records and the
full record count. (If the fields are too wide to fit on one page, truncated data
is allowed.)
Paste the screen prints into the appropriate places in your template.
Re-save your template.
(3)
(e) Lucian has been told that the structure of the staff table is not entirely suitable for
recording the details of a member of staff.
Analyse the data and recommend how the structure of the database could be
improved to allow a more efficient recording of the details of a member of staff.
Type your response in the appropriate place in your template.
Do not amend the structure of your database.
Do not include any screen prints.
Re-save your template.
(9)

(Total for Question 1 = 38 marks)

6 P72606A

 ht
2 (a) Lucian wants to know details of the best performing staff at Southview

tp
s:/
Secondary School.

br/
iti
sh
st
Create a query that:

ud
en
tro
• finds staff who have a performance grade of 1 in 2022

om
.co
m
/
• displays, in order of years of service from longest to shortest:
– staff name
– years of service
– school.
Screenprint your query in Design view, making sure that all required tables, fields
and criteria can be clearly seen.
Paste the screen print into the appropriate place in your template.
Screenprint your query in Datasheet view, making sure that the contents of all
fields can be clearly seen.
Paste the screen print into the appropriate place in your template.
Re-save your template.
(6)

P72606A 7
 Turn over
 ht
(b) (i) Lucian would like to know more about the performance grades for assistants

tp
s:/
in each school.

br/
iti
sh
st
He wants to use the standard report in Figure 1. This will use information

ud
en
from the database.

tro
om
.co
m
/
Performance Grades by School and Job

School Southview Secondary School

Job Best Grade Worst Grade

Kitchen Assistant # #

Catering Assistant # #

Assistant Cook # #

Best Grade: #

School River Valley Technical School

Job Best Grade Worst Grade

Kitchen Assistant # #

Catering Assistant # #

Assistant Cook # #

Best Grade: #

School Edgewater Academy

Job Best Grade Worst Grade

Kitchen Assistant # #

Catering Assistant # #

Assistant Cook # #

Best Grade: #

Figure 1

Create a query that will extract and use appropriate data from your database.
Screenprint your query in Design view, making sure that all required tables,
fields and criteria can be clearly seen.
Paste the screen print into the appropriate place in your template.
Re-save your template.
(4)

8 P72606A

 ht
(ii) Lucian wants to print the standard report.

tp
s:/
br/
He will use the report format shown in Figure 1.

iti
sh
st
ud
en
Use your query from Question 2(b)(i) to extract the data for the report.

tro
om
.co
Create the report.

m
/
Screenprint your report in Design view.
Paste the screen print into the appropriate place in your template.
Screenprint your report in Print Preview view.
Paste the screen print into the appropriate place in your template.
Re-save your template.
(8)

(Total for Question 2 = 18 marks)

P72606A 9
 Turn over
 ht
3 (a) Lucian needs to calculate the number of staff he employs in each job.

tp
s:/
br/
He is only interested in the jobs that have at least 6 members of staff.

iti
sh
st
ud
en
Create a query that will do this.

tro
om
.co
The query should display the job and the number of staff who have that job.

m
/
Screenprint your query in Design view, making sure that all required tables, fields
and criteria can be clearly seen.
Paste the screen print into the appropriate place in your template.
Re-save your template.
(4)
(b) Lucian would like the information in chart format to make it easier to understand.
The chart needs to show the job and the number of staff who have that job.
Use the query you created in Question 3(a) to extract the data for the chart.
Create a report that displays this information as a chart.
Display your report in Design view.
Ensure the chart is visible on your screen.
Screenprint the entire window.
Paste the screen print of the entire window into the appropriate place in
your template.
Screenprint your report in Print Preview view.
Paste the screen print into the appropriate place in your template.
Re-save your template.
(6)

(Total for Question 3 = 10 marks)

10 P72606A

 ht
4 Lucian needs a dashboard for the database.

tp
s:/
br/
The buttons must:

iti
sh
st
ud
en
• open the data entry form you created in Question 1(b)

tro
om
.co
• run the query you created in Question 2(a)

m
/
• display a message asking Lucian if he wants to view the chart you created in
Question 3(b):
– if he does, the chart you created in Question 3(b) should open in Print Preview
– if he does not, a message should be displayed saying Operation cancelled.
Create the dashboard to meet these requirements.
Screenprint the dashboard in Form view.
Paste the screen print into the appropriate place in your template.
Produce screen prints in Design view to show any macros or code you have used.
Ensure that all details can be clearly seen.
Paste the screen prints into the appropriate places in your template.
Re-save your template.

(Total for Question 4 = 5 marks)

P72606A 11
 Turn over
 ht
5 Figure 2 shows the information that is collected during a performance meeting.

tp
s:/
br/
It will become a form in the database.

iti
sh
st
ud
en
tro
Staff Name Adam Briggs Meeting Date 05/04/2023

om
.co
m
/
Start Date 28/02/2019 Performance Grade 2
Awarded (average
of performance
area grades)

Job Assistant Cook Change from Last Year 1 grade higher

Performance Grades for each Area

Performance Area 1 2 3

Time Management 
Verbal Communication 
Teamwork 
General Performance Comments

Time management could be better. Adam was late to work on 13 occasions during 2022 due
to traffic. He could leave for work earlier to solve this. His manager and colleagues have said
that communication has been very good. Instructions passed to other staff have been clear,
concise and accurate. They have also been given in a timely fashion. His Catering Manager has
said that teamwork has been exemplary.

Figure 2

Analyse why the present database structure does not allow Lucian to record/generate
the performance data shown in Figure 2.
Recommend how the database structure could be modified to allow him to record/
generate the performance data shown.
Type your response in the appropriate place in your template.
Do not amend the structure of your database.
Do not include any screen prints.
Re-save your template.

(Total for Question 5 = 9 marks)

TOTAL FOR PAPER = 80 MARKS

12 P72606A
