Key Data Structure for Project Implementation – FI – CO – MM- SD – PP

- By Ashraf Afzal
------------------------------------------------- KDS – FI -------------------------------------------------

The FI module in SAP encompasses financial accounting processes such as general ledger, accounts
payable, accounts receivable, asset accounting, and financial reporting. For a successful project
implementation, the following key deliverables are typically associated with the FI module:

1. Chart of Accounts Design: Creating or modifying the chart of accounts to suit the organization's
specific financial reporting requirements. This involves defining the structure, numbering, and grouping
of accounts.

2. General Ledger Configuration: Configuring the general ledger to accurately record financial
transactions, account posting rules, and automatic account determination. This includes defining
document types, posting keys, and setting up recurring entries.

3. Accounts Payable Setup: Configuring vendor master data, including payment terms, payment
methods, and tolerances. Setting up vendor invoice processing, payment runs, and automatic payment
programs.

4. Accounts Receivable Setup: Configuring customer master data, including payment terms, payment
methods, and credit limits. Setting up customer invoice processing, dunning, and credit management
processes.

5. Asset Accounting Configuration: Configuring asset classes, asset types, and asset postings. This
involves defining depreciation areas, depreciation keys, and asset values to manage fixed assets
effectively.

6. Bank and Cash Management: Setting up bank master data, bank reconciliation processes, cash
management, and electronic bank statement integration to manage company banking activities
efficiently.

7. Financial Reporting: Designing and configuring financial reports, such as balance sheets, profit and
loss statements, trial balances, and cash flow statements. This includes setting up report groups, report
layouts, and report variants.

8. Integration with Controlling (CO) Module: Configuring and ensuring seamless integration between
the FI and CO modules for accurate cost accounting, cost center accounting, and profitability analysis.

Please note that the specific deliverables may vary depending on the project requirements and scope.

Ashraf.fico@gmail.com Page 1 of 6
Key Data Structure for Project Implementation – FI – CO – MM- SD – PP
- By Ashraf Afzal

------------------------------------------- KDS - CO -------------------------------------------------------

The CO module in SAP focuses on cost accounting, internal reporting, and profitability analysis. For a
successful project implementation, the following key deliverables are typically associated with the CO
module:

1. Cost Center Accounting Setup: Configuring cost center structures, cost center categories, and
hierarchies. This involves defining cost center planning, budgeting, and allocation methods to monitor
and control costs within specific organizational units.

2. Profit Center Accounting Configuration: Setting up profit center structures, profit center groups, and
assignments. This enables the tracking of revenues, costs, and profitability for individual profit centers
or business segments within the organization.

3. Activity-Based Costing (ABC): Design and implementation of activity-based costing methods to

allocate costs to products or services based on their actual consumption of resources. This involves
setting up cost drivers, activity types, and cost centers for accurate cost allocation.

4. Product Costing Configuration: Configuring product costing processes to determine the cost of
manufactured goods or services. This includes defining cost component structures, cost estimation
methods, and cost element groups for accurate product cost calculation.

5. Internal Order Management: Setting up internal order structures and hierarchies for tracking and
controlling costs associated with specific projects, campaigns, or events. Configuring order types,
settlement rules, and budget controls for effective project cost management.

6. Profitability Analysis (CO-PA): Configuring the CO-PA module to analyze profitability at different
levels such as products, customers, regions, or business segments. This involves defining
characteristics, value fields, and assessment cycles for comprehensive profitability reporting.

7. Cost Element Accounting: Setting up cost elements, cost element groups, and cost element
categories to track and document costs incurred in the organization. Ensuring accurate mapping of
financial transactions to the appropriate cost elements for cost analysis and reporting.

8. Integration with other Modules: Ensuring seamless integration with other modules such as Financial
Accounting (FI), Sales and Distribution (SD), and Materials Management (MM) for accurate cost
allocation, revenue recognition, and financial reporting.

Please note that the specific deliverables may vary depending on the project requirements and scope.

Ashraf.fico@gmail.com Page 2 of 6
Key Data Structure for Project Implementation – FI – CO – MM- SD – PP
- By Ashraf Afzal

----------------------------------------------KDS - MM ---------------------------------------------------

The MM module in SAP focuses on procurement processes, inventory management, and material
valuation. For a successful project implementation, the following key deliverables are typically
associated with the MM module:

1. Procurement Process Design: Analyzing and mapping the organization's procurement processes,
identifying process gaps and areas for improvement. This involves defining the procurement cycle,
supplier selection criteria, and purchase order types.

2. Material Master Data Setup: Creating or modifying material master records, including item
descriptions, classification, purchasing details, storage locations, and valuation data. This forms the
backbone of inventory management and procurement processes.

3. Vendor Management: Setting up and configuring vendor master data, including supplier details,
terms of payment, and delivery conditions. This enables efficient vendor evaluation, purchase order
creation, and supplier relationship management.

4. Purchase Requisition and Purchase Order Configuration: Configuring purchase requisition and
purchase order processes, including document types, release strategies, and approval workflows.
Defining pricing conditions, quantity checks, and delivery schedule monitoring.

5. Inventory Management: Configuring the material movement and stock management processes,
including goods receipt, goods issue, and stock transfer. This involves defining storage locations,
updating stock quantities, and performing inventory valuation.

6. Source Determination and Price Determination: Configuring source list, quota arrangements, and
outline agreements such as contracts and scheduling agreements. Establishing pricing conditions,
price determination, and discounts for procurement activities.

7. Logistics Invoice Verification: Setting up invoice verification processes for verifying and processing
vendor invoices. This includes configuring tolerances, three-way matching, and resolving discrepancies
between purchase orders, goods receipts, and invoices.

8. Integration with other Modules: Ensuring seamless integration with other modules such as Financial
Accounting (FI), Sales and Distribution (SD), and Warehouse Management (WM) for accurate inventory
valuation, cost analysis, and interdepartmental data flow.

Please note that the specific deliverables may vary depending on the project requirements and scope.

Ashraf.fico@gmail.com Page 3 of 6
Key Data Structure for Project Implementation – FI – CO – MM- SD – PP
- By Ashraf Afzal

------------------------------------------------ KDS – SD ----------------------------------------------------------

The SD module, also known as the Sales and Distribution module, plays a crucial role in managing
sales, order processing, pricing, and distribution of products and services in SAP. For a successful
project implementation, the following key deliverables are typically associated with the SD module:

1. Business Blueprint: This document outlines the business processes, system requirements, and
configuration settings specific to the sales and distribution processes within the project.

2. Master Data Setup: It involves the creation and maintenance of customer master data, material
master data, and pricing conditions required for sales and order processing.

3. Sales Order Management: This includes configuring sales document types, item categories, and
pricing procedures. It also involves setting up and customizing order processing and fulfillment
processes, such as order creation, delivery, and invoicing.

4. Pricing and Conditions: Configuring pricing procedures, condition types, and condition records to
define and calculate prices, discounts, and surcharges based on various factors such as customer,
product, and quantity.

5. Availability Check: Setting up and customizing availability checks to ensure that products are
available for delivery based on stock availability and customer requirements.

6. Billing and Invoicing: Configuring billing processes, including automatic billing documents, account
determination, and tax settings. This ensures accurate and timely invoicing to customers.

7. Intercompany Processes: If your project involves intercompany sales or stock transfers, the SD
module facilitates the setup and configuration of processes for intercompany sales orders, deliveries,
and invoicing.

8. Reporting and Analytics: Setting up reports and analytics to monitor and analyze sales performance,
order status, customer activities, and other relevant metrics to gain insights and make informed
business decisions.

Ashraf.fico@gmail.com Page 4 of 6
Key Data Structure for Project Implementation – FI – CO – MM- SD – PP
- By Ashraf Afzal

------------------------------------------------- KDS – PP -----------------------------------------------

The PP module in SAP focuses on production planning, scheduling, and control. For a successful
project implementation, the following key deliverables are typically associated with the PP module:

1. Production Planning Master Data Setup: Setting up and configuring master data related to production
planning, such as material master records, bills of materials (BOMs), work centers, and routing
information.

2. Production Order Management: Configuring production order types, order profiles, and order
creation procedures. This includes defining order confirmation rules, operation control, and scheduling
parameters for efficient production order execution.

3. Capacity Planning and Scheduling: Configuring capacity planning methods, work center scheduling,
and production schedules. This involves defining capacity requirements, capacity leveling rules, and
work center hierarchies to optimize resource utilization and meet production demands.

4. Material Requirements Planning (MRP): Setting up MRP processes for material planning and
procurement. This includes defining planning parameters, reorder points, safety stock levels, and lead
times to ensure timely availability of materials for production.

5. Shop Floor Control Configuration: Configuring the shop floor control processes, such as order
release, goods issue, and confirmations. This involves defining work center control parameters,
component availability checks, and triggering subsequent operations.

6. Product Costing Integration: Ensuring integration with the Controlling (CO) module for accurate
product costing and cost analysis. This involves mapping production transactions to appropriate cost
centers, cost elements, and cost objects for cost allocation and control.

7. Quality Management Integration: Configuring integration with the Quality Management (QM) module
to incorporate quality inspection points in the production process. This includes defining inspection
parameters, inspection types, and inspection points for quality control and assurance.
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Key Data Structure for Project Implementation – FI – CO – MM- SD – PP
- By Ashraf Afzal
8. Reporting and Analytics: Designing and configuring production-related reports and analytics, such
as production orders status, work center utilization, and production progress tracking. This enables
effective monitoring, analysis, and decision-making for production planning and control.

Please note that the specific deliverables may vary depending on the project requirements and scope.

Ashraf.fico@gmail.com Page 6 of 6