A Project Report of IT Studies

ON
“MICROSOFT EXCEL & USES”

To Be Submitted to
DR. APJ ABDUL KALAM TECHNICAL UNIVERSITY,LUCKNOW
In The Partial Fulfillment Of The Requirement For The Degree Of
MASTERS OF BUSINESS ADMINISTRATION
Session 2023-24
Submitted to: Submitted By:
Prof. Tarun Awasthi Deepak Kumar
Deptt. Of IT Studies MBA-1st Sem.
IIMT ENGINEERING COLLEGE (127)
 BONAFIDE CERTIFICATE

This is to certify that this IT project is the Bonafide work of Deepak Kumar who carried out
the project entitled “MICROSOFT EXCEL & USES”.

Prof. Tarun Awasthi

 DECLARATION

I, Deepak Kumar here by declare that the work presented in this Project entitled
“MICROSOFT EXCEL & USES” .For the fulfillment of the award of the Masters Of
Business Administration from IIMT ENGINEERING COLLEGE MEERUT (127).

The project embodies the result of original work and studies carried out by me and the contents
of the project do not form the basis from the reward of any other degree to me or to anybody
else.

Date: Deepak Kumar

 ACKNOWLEDGEMENT

I am highly thankful to Prof. Tarun Awasthi, who gave the golden opportunity to do this
wonderful project and the valueable time that he gave during my project. I shall be failing in
my duty if I do not acknowledge my thanks to staff members of my institute , without their
guidance and cooperation this project would haven’t been successfully accomplished.

I also express my gratitude to all those people who has provided me all the necessary
information providing me throughout this infrastructure to carry out the project and people who
were directly and indirectly instrument in enabling me to stay committed for the project.

Deepak Kumar
 TABLE OF CONTENTS
 INTRODUCTION
 CHAPTER 1:
1. THE CONCEPT OF MICROSOFT EXCEL
2. TECHOPEDIA EXPLAINS MICROSOFT EXCEL
3. HISTORY AND FUTURE OF MS EXCEL
4. FEATURES OF EXCEL
5. EXCEL'S KEY FEATURES
6. EXCEL'S GRAPHICAL FEATURES
7. EXCEL'S DATABASE FEATURES
8. EXCEL'S FUNCTIONAL FEATURES
9. EXCEL 2007 FEATURES
10. EXCEL 2010 FEATURES
11. EXCEL 2013 FEATURES
12. EXCEL 2016 FEATURES
13. EXCEL ONLINE'S FEATURES
14. COMPONENTS OF MS. EXCEL

 CHAPTER 2:
1. CUSTOMIZING AND ENHANCING THE EXCEL ENVIRONMENT
2. USES OF MS EXCEL

 CONCLUSION
 INTRODUCTION

We will master the fundamentals of Microsoft Excel in this Microsoft Excel

course. These Microsoft Excel notes will assist you in learning all of the
Microsoft Excel topics.
Microsoft Excel is a spreadsheet program that may store and analyze
numerical and statistical data. Microsoft Excel includes several tools for
doing various tasks, including computations, pivot tables, graphing tools,
macro programming, and so on. It works with Windows, Mac OS X,
Android, and iOS, among other operating systems.
In an Excel spreadsheet, a table is created by a collection of columns and
rows. Normally, alphabetical letters are given to columns, and numerals are
assigned to rows. A cell is a point where a column and a row meet. The
letter representing the column and the number representing the row
determine the address of a cell.
 Chapter 1:

THE CONCEPT OF MICROSOFT EXCEL

Microsoft Excel is a tool developed by Microsoft that allows users to
organize, format, and calculate data using formulae.
This application is part of the Microsoft Office suite and is interoperable
with other Office apps. Like other Microsoft Office applications, Microsoft
Excel is now available as a cloud-based subscription through Office 365.

TECHOPEDIA EXPLAINS MICROSOFT EXCEL

MS Excel is a commercial spreadsheet tool developed by Microsoft and

published for the Microsoft Windows and Mac OS operating systems. It
includes making simple calculations, using graphing tools, constructing
pivot tables, and creating macros.
To organize and manage data, spreadsheet applications like MS Excel use a
collection of cells organized into rows and columns. They can also use
histograms, charts, and line graphs to display data.
MS Excel helps users to organize data so that they may see different
elements from different perspectives. Microsoft Visual Basic is a
programming language for Excel that may be used to create a variety of
complicated numerical algorithms. The Visual Basic Editor, which features
Windows for debugging and organizing code modules, allows programmers
to write code directly in the editor.
HISTORY AND FUTURE OF MS EXCEL

Microsoft Excel played a critical role in bookkeeping and record-keeping

for business operations in the early days of accessible PC business
computing.
A table with an autism format is one of the best examples of an MS Excel
use case.
Entering a column of values and clicking into a cell at the bottom of the
spreadsheet, then using the "auto sum" button to allow that cell to add up all
of the numbers input above, is fairly simple with Microsoft Excel. This
replaces manual ledger counts, a time-consuming business component
before developing the contemporary spreadsheet.
MS Excel has become a must-have for numerous types of enterprise
computing, including looking at daily, weekly, or monthly numbers,
tabulating payroll and taxes, and other comparable business procedures,
thanks to the autosum and other developments.
Thanks to various easy application cases, Microsoft Excel has become a
crucial end-user technology, valuable in training and professional
development. MS Excel has been included in basic business diploma
courses on business computing for several years, and temporary job
agencies may assess persons for various clerical duties based on their
proficiency with Microsoft Word and Microsoft Excel.
On the other hand, Microsoft Excel has become largely outmoded in some
areas as business technology has progressed.
This is due to a notion known as "visual dashboard" technology, often
known as "data visualization."
In general, businesses and providers have devised innovative new ways to
visually show data that do not require end-users to examine a standard
spreadsheet with columns of numbers and identifiers. Instead, they use
graphs, charts, and other complex displays to better understand and
comprehend the numbers. People have recognized that "reading" a visual
presentation is much easier.
The application cases for Microsoft Excel have been altered due to the data
visualization principle. Whereas businesses would have used Microsoft
Excel to manage hundreds of entries in the past, today's commercial use
cases typically employ spreadsheets that handle only a few dozen data for
each project.
If the spreadsheet has more than a few dozen rows, the information will be
more effective shown on a visual dashboard than in a standard spreadsheet
style.

FEATURES OF EXCEL

Excel's features have made it the most extensively used application. Excel
is a widely used program due to its extensive features and powerful
capabilities. Microsoft incorporated a slew of new capabilities with each
new version of Excel 2007, 2010, 2013, 2016, and Office Online 365. The
following are the most important features of Microsoft Excel.

EXCEL'S KEY FEATURES

The main characteristics of Excel can be divided into three categories:

graphical, database, and functional:

EXCEL'S GRAPHICAL FEATURES

Excel has a wide range of graphical features representing data in charts and
diagrams.
• Charts: Charts can represent data in a richly displayed graphical
format.
• Shapes: We can use a variety of shapes to show data in infographics
and shapes. With Excel's free form tool, we can design whatever
shape we want.
• SmartArt: We can utilize SmartArts to graphically express
information by aligning data in creative ways.

• Clip Arts: We can utilize ready-to-use clip arts to illustrate our

message in a visual format.
• Images: Any image can be used to improve the objects. Worksheets,
Shapes, and Charts have examples of backgrounds.

EXCEL'S DATABASE FEATURES

Excel is used as a database and for various data processing tasks.

• PivotTables: We can summarize the data to construct effective cross
tables with pivot tables.
• Slicers: In Excel 2010, Slicers were added, which allow us to connect
numerous pivot tables and filter data using buttons.
• Tables. We can make tables formed of records and fields in the data.
This makes it easier to conduct additional research rapidly.
• Sparklines: Since Excel 2010, we've been able to insert lightweight
charts into cells.
• Database: We can use Excel as a database to store the 1 million
records. We can connect to a spreadsheet or database and import data
into Microsoft Excel.
• Sorting: In Excel, we may sort the data. With one or more columns,
we can sort Ascending or Descending.
• Filtering: We can use Excel to filter the data. To filter with the
required options, we can set the variety of the options. Advanced
Filtering in Excel allows you to perform more complex filters.
• Data validations: The Data Validation Feature allows you to limit the
data type that can be entered into a cell. We can also provide a
dropdown menu from which you can select from a pre-defined list.
• Grouping: We can group the rows and columns with child and parent
records.
EXCEL'S FUNCTIONAL FEATURES

Excel Functions and Tools can let you do difficult calculations and enhance
the Excel application's features.
• Functions: Excel Cells has over 300 built-in formulas to choose
from. The accuracy of the formulas (Text, Date, String, Maths,
and so on) will aid in the accuracy of the calculations.
• VBA Macros: VBA Programming is included with Excel. Macro
is a feature that can be used to automate repetitive tasks.
• Excel Add-ins: To extend Excel functionality, we can create
Excel Add-ins using VBA or.NET.
• Hyperlinks: We can use hyperlinks in Excel to easily traverse
between spreadsheet sections.
• Conditional Format: The data can be formatted based on
particular criteria. This helps to draw attention to the important
data range.
• Spellcheck: The built-in spell check feature assists us in avoiding
grammatical and spelling problems in the data.
• Workbook, Worksheet, and VBA protection settings are available
in Excel.
• Excel add-ins for data analysis and ETL are plenty.
Excel is used for a wide range of tasks. The following are some of the
applications of Microsoft Excel. In-Office 2007, Excel introduced the
ribbon menu and incorporated a variety of new features:
EXCEL 2007 FEATURES

Excel Ribbon Menu is the most notable new feature in Excel 2007. There is
a slew of other handy features as well:
• Ribbon Menu: Excel launched the ribbon menu in 2007, giving it a
more modern look and feel.
• Open XML: The Open XML File Structure was introduced.
• More Rows and Columns: This feature allows each spreadsheet to
store more records and fields.
• Themes and Styles: This function allows you to quickly swap
between several color schemes.
• Formulas, Charts, and PivotTables have been improved, and new
features added.

EXCEL 2010 FEATURES

Slicers and Sparklines are two of the most important new features in Excel
2010:
• Slicers: PivotTable Slicers in Excel allow you to filter many
PivotTables with a Single Click.
• Sparklines: With the Sparkline feature, you can now create
dashboards with graphs in Cells.
• Mobile Excel for Windows 7 and a slew of other apps Excel 2010
includes new performance features.

EXCEL 2013 FEATURES

Excel was once known as MDI (Multiple Document Interface), but it is now
known as SDA (Single Document Application). Excel 2013 has a smart and
modern design and feel and a slew of new performance enhancements.
 • Excel 2013 introduces a new Start Screen.
• The ribbon menu has been improved, and it now
resembles the program menu in Windows 8/10.
• Charting Quick Tools
• Excel 2013 added Quick Data Analysis Tools.
• Excel 2013 has improved graphics and picture quality.
• Many more color schema XML files have been added.

EXCEL 2016 FEATURES

Excel 2016 has a similar appearance to Excel 2013.

• Tell me what you want to do? : A new tool for finding commands
quickly.
• Sunburst, Waterfall, Histograms, and Pareto charts are all new charts.
• SVGs (Scalable Vector Graphics): We can now use SVGs in Excel.
• Icons: A new command allows you to browse through the office icons
and insert ready-to-use vector icons.
• The shapes are drawn with a pen.

EXCEL ONLINE'S FEATURES

Microsoft is working on several features and improving its MS Office

Online version. Except for VBA Macros, most of the capabilities are
available in the Excel Online edition.

COMPONENTS OF MICROSOFT EXCEL

Spreadsheet software is Microsoft Excel. It can, however, do a lot more

than simple spreadsheets. Excel offers components with built-in formulas
for statistics, finance, and other computations. These numbers can be
plotted or graphed in Excel. After that, the user can evaluate the data and
create scenarios to get the desired result for a problem or project. Microsoft
Excel offers several features that make calculating, analyzing, and
displaying data easier.

Charts/Graphs
Many people consider Microsoft Excel to be an effective tool for making
charts and graphs. The user can construct charts and graphs from column
charts and bars to scatter charts and even stock graphs; the user can
construct charts and graphs. When the underlying data changes, the graphic
adjusts, with no further work required from the user. Users can also easily
switch between chart types. The user merely needs to click twice to modify
the chart without having to change the underlying data.

Formulas
Excel contains a lot of built-in formulas because it's a spreadsheet program.
Simple computations, statistical formulas, and complicated engineering
calculations are all easily available formulas. Students in psychology, for
example, are frequently required to perform Z-tests and standard deviations
on data sets. These calculations use Excel formulas and do not require the
student to perform multiple steps to arrive at a solution. Users can save
hours of calculating time by using the built-in formulas.

Analysis
In some of the most recent versions of Microsoft Excel, you can perform
what-if analysis and modeling. Users can utilize the modeling to test
different scenarios while keeping some data static. Users can also create a
specific goal for themselves based on the data. Excel will alter the data to
demonstrate how to achieve the desired result to the user. Excel will also
look for duplicate data and consolidate it where necessary. This aids in
ensuring that the analysis is as precise as feasible.
Data Gathering
Microsoft Excel's capacity to collect data from various sources is another
feature. Data from a company-wide enterprise system can be imported into
Excel. An enterprise system can store and modify data for major businesses
like Coca-Cola and Home Depot. Excel may also import data from a text
file, a Microsoft Office software like Access, or other database systems.
The user does not need to retype or re-enter information.
 Chapter 2:

CUSTOMIZING AND ENHANCING THE EXCEL

ENVIRONMENT
Customize how Excel opens workbooks and sheets
Do you want to see a certain workbook as soon as you open Excel? Or do
you want to utilize a certain template every time you create a new
workbook? You may change what you see when Excel opens or when a new
workbook or sheet is created in a few simple steps.
Try one or more of the following:
When Excel starts up, automatically open a certain workbook.
• Move the desired workbook to the /Applications/Microsoft Office
2011/Office/Startup/Excel folder in the Finder. Create an alias for the
file if the workbook you wish to utilize is saved on a network disk or if
you don't want to relocate it from its current location. Apple Help can
assist you with alias creation.
When Excel opens, it immediately opens all of the worksheets in a folder.

1. Select Preferences from the Excel menu.

2. Select General from the Authoring menu.
3. Open all files in a box at startup, type the path to the files you
want Excel to open automatically.
For all new workbooks, use a custom template.
When Excel creates a new workbook, it starts with a template called
Workbook. You must change the default Workbook template with your own
to utilize a custom template.
 1. Go to the template you wish to use as the new default template
and open it.
2. From the Excel menu, select File, then Save As.
3. Type: Workbook in the Save As box.
4. Select Applications/Microsoft Office
2011/Office/Startup/Excel from the column browser, then click
Save.
5. Go to Applications/Microsoft Office 2011/Office/Startup/Excel
in the Finder.
6. Click Get Info on the Action pop-up menu after selecting the
Workbook file.
7. In the Name & Extension pane, select the. xltx component of
the file name, press DELETE, and then press RETURN in the
box containing the file name.

The warning “Are you sure you want to remove the extension
‘.xltx'?” appears.

8. Select Remove from the list.

Note For Excel to detect the updated version of the Workbook template, the
file extension must be removed.
Change the number of sheets in new workbooks

1. Select Preferences from the Excel menu.

2. Select General from the Authoring menu.
3. Insert the number of sheets you want in the new workbook in
the Sheets in the new workbook box.
Change the font size and the preferred font for new sheets

When you open a new workbook in Excel, you can alter the default font. By
default, every Excel workbook's text is set to 12 point Body Font.
 1. Select Preferences from the Excel menu.
2. Select General from the Authoring menu.
3. Choose the font you would like to use from the Standard font
pop-up menu.
4. Type or click a font size in the Size box.
5.
Note To use the new default font and font size, you must close and reopen
Excel. Only new workbooks created after you restart Excel will utilize the
updated default font and font size. Workbooks that have already been
created are unaffected.
Templates, themes, and Word styles are all different.
When you need to improve the appearance of your document rapidly, you
have several options. You can start a document by using a template, or you
can add themes and styles if you're working with Word. What is the
definition of a template?
Templates are documents that help you create intriguing, persuasive, and
professional-looking documents. They comprise text and design features
that can be used as a starting point for document creation. All the
formattings are done for you; you have to fill in the blanks now. Budgets,
lists, and reports are some examples.

What is a theme
Applying a theme to your document will give it a designer-quality look,
complete with coordinated colors and fonts. The Office for Mac
applications that allow themes, such as Word, Excel, and PowerPoint, can
utilize and share themes. You can, for example, build or edit a theme in
PowerPoint before applying it to a Word document or an Excel sheet. As a
result, the design and feel of all of your connected business documents will
be consistent.

What are Word styles

Themes allow you to quickly modify your website's overall color and fonts.
Word styles are the most effective tool for instantly changing text
formatting. After you've applied a style to different portions of text in your
document, you can simply alter the style to change the formatting of that
text. Many different styles are available in Word, and some of them can be
used to build reference tables. The Heading style, for example, is used to
build a Table of Contents.
In PowerPoint, you can create a custom theme that you can use in other
Office products. Note When text is formatted with styles, the themes
perform better. See Apply, create, or Open the workbook to which you wish
to apply the new theme for information on applying a style.
Click Themes under Themes on the Home page, and then Custom under
Custom to select the theme you generated in PowerPoint.
Remove a cell style.

Create and use your template

Templates are files that assist you in creating workbooks that are engaging,
appealing, and professional-looking. All the formattings are done for you;
you have to fill in the blanks now. Budgets, lists, bills, and reports are just a
few examples. You can customize an existing document or template and
then save it as your custom template.
Note Fax cover sheet templates can be found on the Office for Mac
templates page.

Save workbook or sheet as a template

Open the workbook from which you'd like to make the new template.
Make any other modifications you want to display in all new documents
based on the template, such as adding, deleting, or changing any text,
graphics, or formatting.
On the File menu, click Save As.
Select Excel Template from the Format pop-up option (.xltx).
Type the name you wish to use for the new template in the Save As box,
then click Save.
Unless you specify otherwise, the template is saved in
/Users/username/Library/Application Support/Microsoft/Office/User
Templates/My Templates.
The Library folder is hidden by default while using Mac OS X 7 (Lion).
Click the Go menu in the Finder, then hold down the OPTION key to reveal
the Library folder. Tip To arrange templates, go to
/Users/username/Library/Application Support/Microsoft/Office/User
Templates/My Templates, create a new folder, and save your template there.
The Library folder is hidden by default while using Mac OS X 7 (Lion).
Click the Go menu in the Finder, then hold down the OPTION key to reveal
the Library folder.

Create a new template based on another template

You may make an existing template more useful by modifying it. Save the
file after adding static information to the existing template (as a template).
Click New from the template on the Standard toolbar.
Click All in the left navigation pane, under TEMPLATES.
Note If you can't locate a template, you can use the Search box to look for
one using keywords.
Choose a template that is comparable to the one you want to build by
clicking on it.
Make any other modifications you want to display in all new documents
based on the template, such as adding, deleting, or changing any text,
graphics, or formatting.

Click Save As from the File menu.

Select Excel Template from the Format pop-up option (.xltx).
Type the name you wish to use for the new template in the Save As box,
then click Save.
The template is saved in /Users/username/Library/Application
Support/Microsoft/Office/User Templates/My Templates unless you see
another location.
The Library folder is hidden by default while using Mac OS X 7 (Lion).
Click the Go menu in the Finder, then hold down the OPTION key to reveal
the Library folder. Tip To arrange templates, go to
/Users/username/Library/Application Support/Microsoft/Office/User
Templates/My Templates, create a new folder, and save your template there.
The Library folder is hidden by default while using Mac OS X 7 (Lion).
Click the Go menu in the Finder, then hold down the OPTION key to reveal
the Library folder.

Use the template to create a new workbook

1. Select New from a template from the Standard toolbar.
2. Click My Templates in the left navigation pane, under TEMPLATES.
Note The folders you created to arrange your templates are shown under
My Templates. To see the templates, you must first click the folder.
3. Select the template you made by clicking Choose.
Delete a template from your My Templates list.
1. Open /Users/username/Library/Application
Support/Microsoft/Office/User Templates/My Templates in the Finder.
Note The Library folder is hidden by default while using Mac OS X 7
(Lion). Click the Go menu in the Finder, then hold down the OPTION key
to reveal the Library folder.
2. Move the templates you want to get rid of to the Trash.
Keyboard shortcuts in Excel
About keyboard shortcuts
You can execute things quickly by using keyboard shortcuts or keys on the
keyboard that you press to finish a task. When you hit +P, for example, the
Print dialog box appears. Notes The U.S. keyboard layout is used in the
descriptions of keyboard shortcuts. Other keyboard layouts may not have
keys that correspond to those on a US keyboard. Laptop keyboard shortcuts
may be different as well.
The settings for some Macintosh and some utility software versions may
make keyboard shortcuts and function key operations in Office
incompatible. For information on changing the key assignment of a
keyboard shortcut, consult the Mac Help for your edition of the Macintosh
or your utility application.
CHANGE WORKSHEET TAB COLOR
Various tab colors in Excel 2021 can be used to distinguish different
worksheet tabs. When you choose a color-coded sheet tab, the sheet tab
name will be underlined in the user-specified color. The sheet has not been
selected if the sheet tab is presented with a backdrop color.

Excel Worksheets: Hide and Unhide

We may want to hide particular spreadsheets for security reasons and then
reveal them when needed. For example, we can easily conceal the rule data
spreadsheet while developing a dashboard for upper management to
analyze. Formulas are unaffected when worksheets are concealed.
A workbook's worksheets can all be hidden, but at least one worksheet must
be shown.
Scenarios
John has to work with numerous worksheets at once to create and collate
personnel data. John wants to use the worksheet Tab Color and
Hide/Unhide settings to manage several worksheets. Let's look at using tab
color and hiding/unhide in an Excel workbook.
• Open the context menu by right-clicking the worksheet tab.
• To change the color of the tabs, go to the Tab color menu item and
choose a color.
 • Select the hidden option from the right-click menu on the
worksheet tab to conceal a worksheet.
• Right-click on the worksheet tab and pick the unhide menu to
reveal a worksheet.
• To restore access to the worksheet, click to choose the hidden
worksheet and then OK.
Search and Replace Data
In Excel 2021, you may search for data and replace old data with fresh data.
Instead of moving from one cell to another to make changes, this
functionality is useful for searching and replacing data in several entries.
This feature also saves a significant amount of time and work.

Named Box and GoTo

Between swiftly traveling to different cells in a worksheet, Excel's GoTo
and named box capabilities can be used. When working with a large
quantity of data, this capability comes in handy. To pick named cells and a
specified data range in a worksheet, utilize the GoTo and Named Box
features. The GoTo function can select all comments, constants, formulas,
visible cells, conditional format, and blank cells in a worksheet.
Scenarios in Business
The department of marketing has been renamed the Online Marketing
department. John has been tasked with making the necessary changes to the
personnel datasheet. He intends to use Excel 2021's Find and Replace tool
to finish this work. John needs to wade through massive Excel worksheets
while handling personnel data records. He wants to use GoTo and Name
Box to navigate a worksheet more easily.
Let us look at the process involved in finding and replacing items in an
Excel workbook.
Click the locate and select menu in the editing group on the home tab to
find and replace a specific entry in an Excel spreadsheet.
Choose the Replace option.
Type the Find what field in the find and replace the pop-up window.
• Click open after selecting the required.txt or.csv file.
• Replace with a field, type the value to replace the existing value,
then click OK.
• Replace the pop-up window with the one you just closed.
• Select the GoTo option in the find and select menu to navigate to a
specific row and column.
• Type the column and row you want to jump to in the reference
area, then click OK.
• Select the column reference first in the GoTo pop-up window for
worksheets with a lot of data, then use the Name box to jump to the
row.
Hyperlinks
Hyperlinks allow you to quickly access other files, documents, and Excel
spreadsheets. The types of hyperlinks that we can add to Excel Worksheets
are as follows:
a file or a web page that already exists: We can use this option to link to a
web page or an existing file. Pictures, movies, audio, and other media
formats can all be linked.
Include the following information in this document: We can use this option
to insert a hyperlink inside the document. When you click on a cell, it will
take you to the hyperlinked cell or worksheet.
To start a new document, go to file> New Document. When we click on the
hyperlinked cell, this option allows us to create new documents.
Email Address: Selecting this option gives us access to a certain email
address, allowing us to send an email by clicking the hyperlink cell.
Scenarios
For the buying department, John is drafting an invoice template. He must
offer a link to a certain web page within the template for reference. This can
be accomplished by using hyperlinks. Let's have a look at how to insert
hyperlinks in an Excel workbook.
• To insert a hyperlink, choose the desired cell.
• Right-click on the cell you want to edit.
• From the dropdown menu, select the hyperlink.
• In the insert, a hyperlink pop-up window's address bar, type the
URL.
• Select OK.
• To access the webpage, click the hyperlink.
• A hyperlink to an existing document or a location within the
current document can also be formed.

Changing the Workbook's Theme

Every workbook in Excel 2021 employs an office theme by default. Colors,
fonts, and effects are all unique to a workbook theme. These themes are
used throughout Microsoft Office programs to ensure that all formal
documents are consistent. You can search for themes, change them to meet
your needs, or save the current theme to use in future workbooks.
We may change color and style with this function by selecting a single
theme. Any changes made to the cells, styles, or color will be instantly
applied throughout the workbook.
Changing the Page Setup
A worksheet might contain a lot of information or perhaps numerous charts.
We must first fine-tune the page configuration parameters before printing
worksheets or workbooks.

• Margins: Using this option, we can update or modify our margin

preferences based on our needs. It allows you to do things like:
• Default configurations or Normal Wide and Narrow Orientation:
We may change or adapt the workbook layout's orientation to
 portrait or landscape view using this option.
• Size: We can adjust the paper size for printing with this choice. It
also allows us to choose from a variety of paper sizes.
• Print Area: We can use this option to define a print area or a clear
print area.
• Breaks: We can use this option to set page breaks for workbooks.
• Backgrounds: We can use this option to make our workbook's
background photos from a local disc or the internet.
• Print Titles: Using this option, we may print only the titles that are
now present in the workbook.
Rows and Columns can be added and removed.
We can add and remove rows and columns in a worksheet. The columns are
labeled A through XFD, while the rows are labeled 1 through 1048576. The
shortcut keys for inserting and deleting columns and rows are as follows:
• Shift + Spacebar: Selects the full row of text.
• Control + Spacebar: Selects all of the columns in a row.
• Control + or (-): Selects rows or columns in a workbook that must
be eliminated.
• Control + shift + +: This key combination allows us to insert
columns and rows.
• Clear Content Option: This option allows us to delete the contents
of a cell.
Change the height of the rows and the width of the columns.
By default, each height, row, and column width in Excel 2021 are the same
size. Text wrap and cell merge are two methods for changing the row height
and column width.
When showing cell contents clearly, we may need to manually modify the
row, height, and column or autofit the content. The row height value can be
adjusted from 0 to 249, while the column width can be adjusted from 0 to
255.
Hide and Unhide Columns and Rows
We may want to compare certain rows or columns without affecting the
worksheet's structure or temporarily eliminating a row or column rather
than permanently deleting it. A function in Microsoft Excel allows us to
temporarily conceal a row or column from view.
Scenarios
John's boss has instructed him to update the worksheet's theme after looking
at the employee data table. He's also requested John remove the SSN
column and replace it with a new column for the employees' work
schedules. Also, without eliminating the column, John must hide the
earnings data when the table is displayed to others. Let's look at the steps in
the Excel spreadsheet used to complete the tasks listed above.
Go to the page layout tab and select the desired theme from the dropdown
menu under themes to change the theme.
To add a column, locate the column into which a new one should be added.
Select from the right-click context menu by right-clicking on the selected
column.
First, pick the column to be deleted, then right-click and select Delete to
delete a column.
Identify a row where a new row has to be inserted before inserting a row.
Select insert from the right-click context menu by right-clicking on the
specified row.
To delete a row, select the row you want to delete, right-click it, and then
click Delete.
Pick it, right-click it, and select Hide to conceal a column.
Select the columns on each side, right-click, and select unhide to reveal the
hidden column.
First, pick it, then right-click and select it to hide a row.
Unhide the row by selecting the row above and below the hidden row, then
right-clicking and selecting unhide.
Select the row, click format, and then select row height to adjust the row
height.
Type the desired size in the row height pop-up window and click OK.
Select the column, click format, and then select column width to adjust the
column width.
Type the desired size in the column width pop-up window and click OK.
Insert Header and Footers
We may design a worksheet using headers and footers in Microsoft Excel
2021. In the footers and headers of a worksheet, we can include photos,
page numbers, copyright information, date, and time elements. This
information is usually supplied for printing purposes.

Headers and footers are not visible in the usual view of the worksheet; they
are only visible in the page layout view and on printed pages.
Different First Page: Customize Headers and Footers This option allows us
to add a different header and footer to the first page of the worksheet.
Different Headers and Footers for Odd and Even Pages: We may
differentiate the headers and footers for odd and even pages using this
option.
Scale with Documents: We can scale the header and footer to fit the
document with this option.
Align with Page Margins: Using this option, we may align all of the
document's pages with margins for printing.
Scenarios
John is putting together a purchase order for the purchasing department. In
the header and footer of each invoice sheet, he must include the time, page
number, and company name.
Let's look at the procedures involved in completing the activities listed
above in an Excel workbook.
• Under the Insert tab, select the header and footer.
• From the design tab, select the current date.
• Go to the footer by clicking the GoTo symbol.
• From the design tab, select the page number icon.
• From the Design Tab, select the Number of Pages icon.
• Select the GoTo symbol in the header bar.
• Type the desired text in the first grid. Then hit Enter to see the text.
Data Validation
Excel has a data validation tool that limits the data entered into a cell.
Through data validation, we can avoid invalid user entries. This feature
allows us to enter faulty data, but it alerts us when we type it into the cell
and gives custom messages to define what type of data the user can enter.
This feature also includes instructions that guide users through entering
correct data.
Data validation is mostly used to create reusable templates or workbooks
for various users to save accurate and consistent data. We can avoid invalid
user entries with data validation by enforcing a set of criteria. Elevation
rules with minimum, maximum, and equal values are listed below.
 • Following software design, users can only enter integers with this
option. Integers are a type of the whole number.
• Decimal: Users can only enter decimal values using this option.
• List: Users can use this option to display a dropdown list of objects
in cells.
• Date: Users can use this option to limit the number of dates they
can enter.
• Time: Users can set a time limit for entries with this option.
• Text Length: Users can enter text based on the validation rule using
this option.
• Custom: Users can personalize choices by creating a validation rule
with formulas or functions.

Data Validation Warning Messages

Users will see the default input and receive alarm messages when using
Data Validation. An input message instructs users on what type of data to
enter in the cells. This notice shows in the vicinity of the cell. When users
enter invalid data, they will see one of three sorts of error notice messages:
Stop: With two settings, this notice prohibits users from entering invalid
data into a cell. If you try to change the invalid entry again or cancel, the
invalid entry will be removed.
This message cautions or alerts users with three possibilities when an
invalid input is made.
• Yes, to accept the erroneous entry
• No - To correct the incorrect entry • Cancel - To delete the
incorrect entry.
• Information: This message provides users with two options when
an invalid entry is made.
• OK - Accept the incorrect value
• Cancel - To delete the incorrect entry.
Business Scenarios: John is gathering information on new employees for his
firm. He wants to limit the data that can be entered in a cell so that
employees can fill in the correct information. This is done by John utilizing
the data validation option. Let's look at the procedures involved in
completing the activities listed above in an Excel workbook.
• From the data tab, select a cell and click data validation.
• From the combination box, choose a text length.
• Click OK after selecting Equal to from the data combination box
and typing the limit in the length box.
• Select a cell and click data validation to personalize the input
message under the data tab.
• Click the input message tab in the data validation pop-up box and
type the messages.
• To personalize error alert messages, go to the Error Alert tab and
type in your message.
• In the style combination box, select warning.
• Select OK.
Activate the Developer Tab
The Developer tab in Excel 2013 is not active by default; therefore, we'll
have to enable it to use the features listed below:
To automate operations, use the Visual Basic editor to create macros. Run
macros that have been recorded or written earlier. To work with XML data,
use XML commands. Form and Active X controls can be inserted and used.
Create applications that can be used with Microsoft Office.

Macron Security Options

When we open a workbook, we can adjust the macro security settings to
control which macros run and under what circumstances. There are
numerous possibilities for macro security settings:
If this option is selected as the default, all macros in the document and the
security alert are deactivated.
If this option is selected as the default, all macros in the document will be
deactivated, and the security alert will be notified.
Disable all macros except digitally signed macros: If this is set as the
default setting, all macros in the document are disabled without warning,
except digitally signed macros and the security alert. This function works
the same way as turning off all macros with notification options.
Enable all macros: This isn't a good idea because it allows possibly
hazardous code to run. All macros in the document will execute without
notifications if this is the default configuration.
Trust If this is the default configuration, it gives a security code that will
automate an office program and update the Microsoft visual basic for
applications, VBA environment, and object model programmatically.
Record Macros are a set of instructions or directions for Excel that automate
a process in a specific worksheet with the click of a button. A micro
recorder keeps track of all the steps necessary to accomplish the transaction
that the macro is supposed to do.
Type text or numbers, click cells or instructions on the ribbon or menus,
format, select cells, rows, or columns, and drag the mouse to pick cells on
the worksheet are all examples of these actions.
Macro Name: Enter a correct macro name and follow the guidelines for
naming macros listed below.
• Rule 1: The macro name should not contain more than two words.
• Rule 2: When naming a macro, do not utilize built-in terms.
• Rule 3: Macro names should not include special characters,
symbols, or numbers.
Assign Shortcut Keys: You can assign shortcut keys, the macro according to
our specifications, but it is not required.
Macros will be saved by default in the workbook recording or writing code.
We must modify this option if we want to save macros in a new workbook,
and we must pick a personal macro workbook if we want to run macros in
all workbooks.
We can explain each micro to aid other users in understanding the macro,
but it is not required.
Scenarios
In an Excel document, John has been tasked with emphasizing the profits of
the accounts department employees. He wants to look into using macro
details in addition to personnel details to accomplish this.
Let's look at the procedures involved in completing the activities listed
above in an Excel workbook.
• In the file tab, select the options item.
• Select the customized ribbon from the dropdown menu.
• Click OK after selecting the Developer checkbox to add the
Developer tab to the ribbon.
• Go to the Developer tab and choose macro security.
• Click OK after selecting the enable all macros radio button (not
recommended; possibly harmful code can run).
• On the Developer tab, select the Record macro item. Select insert
from the right-click context menu by right-clicking on the specified
row.
• In the record macro pop-up window, fill in the relevant
information.
• Complete the tasks that will be recorded in the macro.
• Select the item to stop recording from the dropdown menu.
• In the view tab, select macros.
• Choose the view macros you want to use.
• Choose this workbook to insert macros into.
• Decide on a macro name.
• Press the Run button.

Backward Compatibility
Backward compatibility refers to determining if a product is compatible
with previous models or versions. If a new program version uses files and
data created by a previous version of the same application, it is backward
compatible. Backward compatibility is vital since it allows for seamless
data exchange and access regardless of the Excel version being used.
Manufacturers are often attempting to maintain all of their products
backward compatible. However, we occasionally have to forgo the
backward compatibility feature in any product to use new technologies. We
can check backward compatibility for earlier versions of Excel in three
methods in Excel 2021.
• Examine the following document: This option allows you to check
for hidden workbook properties or personal information.
• Check Accessibility: This option helps you see if the workbook
content is accessible to individuals with impairments.
• Check Compatibility: This option allows you to see if the
workbook's features are compatible with older versions of Excel.
Excel programs only have backward compatibility, implying that newer
Excel capabilities cannot be used in older Excel versions.
Workbook Views
Workbook views in Excel 2021 are set to normal by default; however, we
may need to adjust them depending on the situation. There are four different
sorts of workbook views in the Excel application.
Normal: Displays the ruler and allows data to be entered into cells to insert
charts and graphics into the worksheet.
Page Break View: This shows the workbook with page breaks and page
numbers, allowing you to fine-tune your work for printing.
Page Layout: The workbook is shown as pages with rulers, headers, and
footers. It is mostly utilized in the printing industry.
Custom View: Custom zoom options allow us to change workbooks. The
globe book will automatically zoom to the specified size when selecting this
option and opening the worksheet. Zoom for Excel Workbooks
We can use the zoom option if the worksheet has a lot of data and doesn't fit
all in the window. We can use a camera to zoom in and out to increase the
size of an object in the camera's viewfinder. The zoom option is next to the
workbook view icons in the bottom right corner.
Zoom Out: Select this option to reduce the workbook size and the minimum
zoom level to 10%.
Zoom In: Select this option to increase the size of the workbook and the
maximum zoom level.
Freeze Panes
If our workbook has a lot of content and it's tough to compare sections, we
can use the freeze panes option in Excel 2013. It works in three ways, as
described below.
Freeze Panes: Using this option, you can make the rows and columns
visible to the rest of the worksheet based on the current range selection,
even while walking up and down the worksheet.
Freeze Top Row: This option is favored when the top road contains headers
because it allows visibility of the top row.
Freeze First Column: This option is favored when the first column has any
headers because it permits the first column to be visible.
To unfreeze the rows or columns, pick unfreeze panes from the dropdown
menu after clicking the freeze panes command.
Split Window
We may need to compare different areas of the same workbook without
opening a separate window on occasion. In such instances, we can take
advantage of the split window feature. This command allows us to divide
the worksheet content into four sections and adjust the window size using
scroll bars. Scenarios
In Excel, John is dealing with a lot of data. He needs to scroll down and
look at rows of data, but when he gets to the bottom of the screen, the
column names from the top row vanish. He also hasn't been able to see the
complete data page from top to bottom. He wants to use Excel 2021's
frozen panes and split-window features to see all of the datasheets. Let's
look at the procedures involved in completing the activities listed above in
an Excel workbook.
Click the View tab to freeze a row or column.
In the windows group, click the freeze panes item.
Select the item to freeze the top row or the first column.
Select unfreeze panes from the freeze panes dropdown menu to unfreeze a
row or column.
On the View tab, click split to divide the window into multiple panes that
each scroll independently.
To undo the dissection, click split once more.
Show Formulas
We may view formula results in cells by default in Excel, and we may
occasionally need to know which cells contain formulae. Instead of seeing
the formula result, we may view the formulae in all cells using the show
formulas function. This tool allows us to swiftly go over all of the formulas
and look for flaws.
Scenarios
John has received a salary summary from the HR department. He's been
instructed to double-check the formula and double-check the calculations.
Let's look at the procedures involved in completing the activities listed
above in an Excel workbook.
Choose the cell whose formula needs to be examined.
Select Show Formulas from the Formulas menu and double-check them.
Add Values to Workbook Properties in Excel
A workbook author in Excel 2021 is the name of the person who produced
the workbook by default. It is normally one name; however, a workbook
may have numerous writers, necessitating the addition of additional author
names to the workbook. Additional author information can include title,
tanks, comments, status, category subject, hyperlink base company name,
and author manager.
Scenarios
John has received an employee report from the HR department. He has been
requested to give the workbook a title and a tag to be easy to organize and
find.
Let's look at the steps in the Excel spreadsheet used to complete the tasks
listed above.
Toggle to the file tab.

Fill in the title and tag text boxes with relevant information.

To see the whole workbook's properties, click displays all properties.

Alternate File Formats for Workbooks
Workbooks in Excel 2021 are saved by default with the XLXS file
extension, but we can save them in the other file formats indicated below.
Portable Document Format (PDF) is a type of document that can be read on
a
XPS: XML paper specification: This allows us to print a workbook quickly
and easily. For example, if we don't have access to the printer and someone
else does but doesn't have the Excel application loaded on their computer,
this file type can save the day.
Saves a workbook as a tab-delimited text file (text(txt)). The most widely
compatible data format is text files. They will not open or display on any
machine. .txt files are the most common type.
CSV (Comma Separated Values): Saves a worksheet as a text file with
commas separated values. Comma-separated value files are text files that do
not have the same formatting information as the source worksheet. They're
commonly referred to as. CSV files are a type of spreadsheet. Set the Excel
Workbook's Print Area
We occasionally need to print a worksheet that contains a large amount of
data. Excel allows us to create a print area in this scenario. This option
enables us to define a print area based on our needs and delete it if it is no
longer needed. We have three options for printing workbooks:
Active Sheets: We can only see active worksheet material using this option.
Print Entire Workbook: We can use this option to print the entire content of
the workbook.
Print Selection: We can use this option to print only a portion of a
worksheet. The page break view mode can be used to send a worksheet's
entire area.
Scenarios in Business
After reviewing the employee data table, John's management has requested
that he print the employee code, Last Name, first name, SSN, and Region
columns. To print these, John must first establish the prince area. Let's look
at the procedures involved in completing the activities listed above in an
Excel workbook.
• Choose the columns or areas that will be printed.
• Select the print area item from the page layout tab.
• Select the print area menu item from the dropdown menu.
• To proceed, click OK.
• To print, go to the File tab and pick print.
• To print, select the print icon.
• Click the black arrow to clear the print area to return to the
previous page.
• Click the print area item once more.
• Go to the menu item Clear Print Area to clear the print area.
• Workbooks can be saved to a remote location.
We have numerous choices for sharing workbooks online in Excel 2013. We
can save the file to the cloud, publish a link to it, share it on various social
media platforms, or send it via email. We may save and distribute Excel
files in the cloud using Windows SkyDrive.
Microsoft's SkyDrive is an online storage service. The benefit of using
cloud storage is that we may access files from any location and device. We
can only utilize Skydrive if we have a Microsoft account.
 USES OF MS EXCEL
Sometimes known as MS Excel, Microsoft Excel is a software tool part of
the Microsoft Office Suite. The most powerful spreadsheet program
organizes data using rows and columns.
Excel looks to be an essential number-crunching tool primarily used to
keep track of household finances and generate simple reports. Excel, on the
other hand, is much more than a spreadsheet. Excel is a powerful software
that can be used for a wide range of personal and business purposes. MS
Excel has a plethora of applications as a result, and the list goes on.
This post will go through some of the most common uses of Microsoft
Excel to help us better grasp its capabilities and how different people and
organizations use it to meet their needs. The following are the details:

Data Entry and Storage

Performing Calculations
Data Analysis and Interpretation
Reporting and Visualizations
Accounting and Budgeting
Collection and Verification of Business Data
Calendars and Schedules
Administrative and Managerial Duties
Forecasting
Automating Repetitive Tasks
Let us take a closer look at each one:
Data Entry and Storage
When it comes to simple data entry and storage, Excel is an amazing
program. Excel is a fantastic program for storing vast amounts of
information. However, the size of the excel file is limited by the computer's
capabilities and available memory. Excel worksheets can have 1,048,576
rows and 16,384 columns in a table style. Once the data in an excel file has
been organized, we can use it for various purposes. We can use a range of
tools and equations to conduct various operations on the data.
Aside from that, tools like Excel's Data Form make it easy to enter and
visualize data. Users can use this to develop customized data entry forms
tailored to their business requirements. Additionally, we may use Excel to
create different lists for varied purposes. Examples include customer
mailing lists, employee work reports, and employee shift rotations.

Completing Calculations
MS Excel comes with several built-in functions and formulae that can
manipulate the data. Excel has about 450 features that are organized into
different categories. Financial, logical, text, date & time, math, and
trigonometry are some of the most popular functions in an excel function
library. We can utilize the necessary functions or formulae on any row,
column, or cell within the spreadsheet.
In addition to the existing functions, we can create our custom formulae
using programming skills or macros. As a result, we won't have to repeat
the full task. After creating the appropriate set of functions, we'll need to
assign values to them to receive the intended outcomes. It is one of the best
uses of MS Excel because it allows us to execute practically any type of
computation (addition, subtraction, multiplication, division, and so on).

Data Interpretation and Analysis

MS Excel includes data analysis as a standard feature. Data analysis aids in
decision-making for improvement. We may utilize formulas and pivot
tables to properly evaluate and comprehend the data once the data has been
updated in spreadsheets. Using these features, we can simply consolidate
data and focus on relevant portions from enormous data sets.
The table can be controlled more systematically to carry out the essential
data fields by using features like sorting, filtering, and changing out data
segments. Furthermore, we can make an interactive summary report with
precise communicative results by taking a screenshot of the specified part
and attaching it to a specific region in excel.

Visualizations and Reporting

Any simple report can be more appealing and understandable by adding
charts, graphs, or other visualizations. It is always preferable to use several
charts to describe the results more appealingly. A simple graphic can
sometimes cover and explain the intended results more effectively than a
large table with a wide range of data.
Because visualizations are beneficial, MS Excel includes a variety of chart
templates that we can utilize without any work. To create the specific chart
in our excel file, we must first select the template and enter the data. In
addition, the software has several tools for creating bespoke styles with
unique color schemes, axis values, text comments, and so on.
Budgeting and Accounting
Account and budget managers frequently use Microsoft Excel to keep track
of customer information. It is a straightforward approach to organizing data
and keeping it up to date using Excel software's simple editing tools.
Keeping records is one of the most important jobs for account managers
since it allows them to build good relationships with their clients. This
allows accounting or budgeting managers to gain consumers' loyalty, which
leads to more repeat sales. Furthermore, users can quickly locate
information in Excel and share it with others if necessary.
Excel also comes with several accounting and budgeting templates that can
be used or modified as needed. Some advanced templates may also include
equations or functions used to do simple to complex computations. As a
result, excel is a useful accounting and budgeting program that allows us to
quickly synthesize results in the appropriate fields.
Business Data Collection and Verification
To maintain their database and logs separately, most businesses use several
systems (such as CRM, inventories, and so on). Different software can be
used for different tasks. Because Microsoft Excel is a popular and
frequently used product, most third-party software programs are built to
mimic its features. Most software records can be exported to Excel for
simple access. Excel can also assist in data editing, such as removing or
deleting duplicate entries. Organizing data with Excel is much easier, and
well-managed data can significantly impact future analysis or outcomes.
Apart from that, because of its easy and interactive user interface, MS
Excel may operate simply by various people. This software is also very
simple to learn. Furthermore, because excel reports are easy to share, the
data can be passed on to other employees or new management. As a result,
using Excel to collect data from diverse sources and evaluate their accuracy
becomes easier.
Schedules and Calendars
Another essential application of Excel is the creation of calendars and
schedules. Excel has numerous built-in capabilities that can assist you in
creating sequential dates or days. We are not obliged to manually enter all
of the dates or days. In addition, we can use rows and columns in Excel to
properly organize dates and days to construct a well-formed calendar. After
the calendar has been built, we may add schedules or tasks for specific
dates or days using comments or texts.
Companies can set goals more successfully by using calendars. Depending
on the extent of their data, they can also build year-by-year reports on their
business processes in the same or other worksheets. The nicest part about
MS Excel is that it comes with certain ready-to-use calendar templates that
can be downloaded and updated right inside the program. Excel also allows
users to create customized templates using various styles and
visualizations, which may be saved for future use.
Administrative and Management Responsibilities
Creating and maintaining different business processes is one of the most
important components of administrative or managerial responsibilities. The
answer is Microsoft Excel. The program is no longer merely for keeping
records. Many other duties in office administration benefit from it, such as
invoicing, paying bills, keeping track of earnings, losses, spending, etc.
Office administrations also use MS Excel to store financial reports,
accounting, company analysis, and employee success reports. MS Excel is
an all-purpose software that manages most office functions for most small
to medium-sized businesses.
Forecasting

Businesses must organize data and examine it regularly for continual

growth and progress. However, it's also critical to understand the many
scenarios or outcomes that could arise as a result of the applied inputs.
Continuous reporting can be useful for predicting future outcomes. This
means that historical data can be used to make assumptions at a
fundamental level.
Aside from that, when we don't have any previous data but do have a
target. Excel can help us locate the appropriate inputs for the exact results
we want to attain. It can be done in particular using a tool called Goal Seek
Analysis. We can discover what has to be done to attain the specified aim
by properly defining the desired objective.
Automating Repetitive Tasks
Excel is a strong program with some advanced capabilities that make it
easier to address complex problems. Visual Basic is a feature in Microsoft
Excel that allows developers to use advanced skills to automate common
processes. We can use the Microsoft visual basic editor to automate reports
if we understand the expert level of MS Excel. The editor mostly supports
the VBA (Visual Basic for Applications) coding language.
The book addressed ten significant applications of Microsoft Excel;
however, there are many more. It's fair to say that MS Excel's potential
applications are nearly limitless.

WHY USE A MICROSOFT EXCEL SPREADSHEET?

Microsoft Excel allows you to handle, manage, and analyze data, which
can help you make better decisions and save money. Microsoft Excel
provides you with the tools you need to complete all of your tasks, whether
you're using it for a company or managing personal databases and
spending.
The benefits of Excel are numerous; here are a few of the most important
ones:
• Comparisons that are simple and effective: You may examine vast
volumes of data using the strong analytical capabilities provided in
Microsoft Excel to find trends and patterns that will affect decisions.
The graphing tools of Microsoft Excel allow you to summarize your
data, improving your ability to organize and manage it.
• Powerful data analysis: Recent updates to the Excel spreadsheet have
improved your capacity to analyze enormous volumes of data. You may
simply and quickly narrow down the criteria that will help you make
decisions using robust filtering, sorting, and search options. When you
combine these tools with tables, pivot tables, and graphs, you can
quickly and easily discover the data you need, even if you have
hundreds of thousands of data elements. While the latest technology is
required to get the most out of Microsoft Excel, it can be used at home
on a low-powered computer or at work on a high-powered laptop.
• Collaborating: With the introduction of the Excel Web App, you may
now collaborate on spreadsheets with other users. Working together
improves your ability to streamline procedures and enables
'brainstorming' sessions with enormous volumes of data—collaboration
tools let you make the most of Microsoft Excel's sharing capabilities.
The extra benefit is that because the Excel Worksheet is web-based,
you may collaborate from anywhere—you are no longer bound to your
workstation. You can work on spreadsheets on the fly, which is
excellent for a mobile business person.
•
Microsoft Excel Mobile & iPad Apps: With the introduction of tablets
and smartphones, you can now take your worksheets to a client or a
meeting without having to bring your laptop. Because of the capability
of these mobile devices, you can now manipulate data and update
spreadsheets on your phone or tablet and then view the spreadsheets
right away.

Microsoft Excel is a strong program, but it's also versatile enough to

entertain. A portion of games are included in the templates, an interactive
Battleships worksheet.
Brad Vogt is an actor who has appeared in several films.
Advanced Excel users can utilize Visual Basic for Applications to automate
their spreadsheets. VBA is a strong programming language that may
improve Excel's overall functionality. Disadvantages of Microsoft Excel
•
Sharing is difficult: While Microsoft has made significant progress
with its Web apps, the sharing feature still has a long way to go before
it can be considered world-class. Part of the issue is that sharing a tool
frequently necessitates installing additional software on the PC, which
can be time-consuming. Google Documents, for example, is changing
the way people exchange documents online.
• Nonrelational: For databases, I use MS Access, and I adore the
relational element of the database. The ability to link data by common
elements (such as employee ID, Stock Number, etc.) considerably aids
in data reduction and analysis. Microsoft Excel lacks full relational
functionality aside from some database functionalities and lookup tools.
• Scalability: Excel 2010 offered larger spreadsheets and binary formats,
but using enormous amounts of data on a typical PC may cause the PC
to slow down and frequently freeze. Because some competing tools are
hosted in the cloud, file size isn't an issue.
• No Forms: While forms can be used in VBA, the average user will not
be familiar with the language and hence will not be able to rapidly
include functioning forms into their spreadsheets.
• Customizable Graphs: Microsoft Excel has a wide range of graphing
features; however, it customizes the conventional formats and combines
different data sets and graph kinds. This is a significant drawback for a
powerful worksheet.
What Can You Do With Microsoft Excel?
Microsoft Excel is a powerful application that can be used for practically
any task you can think of:
• Agendas
• Budgets
• Calendars
• Cards
• Charts and diagrams
• Financial tools (loan calculators, etc.)
• Flyers
• Forms
•
Inventories
• Invoices
• Lists and to-do checklists
• Planners
• Plans and proposals
• Reports
• Schedules
• Timesheets
This is only a small sample of what Microsoft Excel can do. On the right,
you'll see some examples of using the Microsoft Excel templates that are
freely available online.
 CONCLUSION

Microsoft Excel is a spreadsheet tool for storing, organizing, and

manipulating data on a computer. Letters in alphabetical order may
indicate vertical columns, while numbers can be used to identify horizontal
rows. Two or more letters can denote columns that are longer than the
number of alphabetical letters, such as AA or AB (Held, 2007). A cell is
formed by the intersection of rows and columns and appears in a rectangle
shape. Due to the many cells in the spreadsheet, each cell may be given a
reference or address to help identify it.
Microsoft Excel is a spreadsheet tool that is mostly used for data entry and
calculations. Before beginning to utilize the application, it is critical to gain
a thorough understanding of its fundamentals. This reduces the chance of
making a mistake and, as a result, feeding or retrieving incorrect
information. It also necessitates a high level of seriousness and caution to
avoid errors that could cause the needed information to be distorted.