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Republic of The Philippines: Commission On Audit

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23 views2 pages

Republic of The Philippines: Commission On Audit

dasdda

Uploaded by

Jerwin Tiamson
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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REPUBLIC OF THE PHILIPPINES

COMMISSION ON AUDIT
Commonwealth Avenue, Quezon City, Philippines

CIRCULAR No. : 2004-007


Date : September 14, 2004

TO : All Heads of National Government Agencies, Local Government Units, and


Government Owned and/or Controlled Corporations; COA Assistant
Commissioners, Directors and Auditors; and All Others Concerned

SUBJECT : Availability of the Electronic New Government AccountingSystem (e-


NGAS)

1.0 BACKGROUND

The Commission on Audit, having the exclusive authority mandated by the Constitution to
promulgate accounting rules and regulations, has designed and prescribed the New Government
Accounting System (NGAS) to all National Government Agencies and Local Government Units
effective January 1, 2002 under COA Circular Nos. 2002-002 and 2002-003 dated June 18 and
20, 2002, respectively, and to Government-Owned and/or Controlled Corporations (GOCCs)
except government banks, the GSIS and SSS effective January 1, 2005 under COA Circular No.
2004-002 dated April 29, 2004.

The Commission likewise, developed a computerized version of NGAS, hereinafter referred


to as "e-NGAS". The e-NGAS software has been developed by the Commission on Audit for
installation in all national, local and corporate government agencies to enhance uniformity in the
application of government accounting rules and facilitate the consolidation of financial reports. In
this connection, the Commission issued COA Circular No. 2001-003 dated October 2, 2001
advising all government agencies and instrumentalities to put on hold their individual projects on
computerization related to accounting and/or financial management information systems. This is
to forestall duplication of efforts and wastage of resources as well as to avoid proliferation of
disparate systems.

The e-NGAS addresses not only the accounting system but also related financial information
useful to government executives, managers and decision makers.

2.0 PURPOSE

This Circular is therefore issued to inform all government agencies on the availability of the e-
NGAS. Agencies are hereby encouraged to implement the e-NGAS in line with the thrust on good
governance.

3.0 COMPONENTS/BASIC FEATURES


The components of the e-NGAS being rolled-out in various government agencies include the
Accounting System and the Budget System. The related components/operating systems may
likewise be provided.

The basic features of the e-NGAS are as follows:

3.1 Display of user friendly screens;


3.2 Provision of accounting journal entry templates for common transactions to
facilitate recording in the books of accounts;
3.3 Inclusion of the standard NGAS Chart of Accounts;
3.4 Automatic checking of balances between debits and credits;
3.5 Data validation to avoid duplication and redundancy;
3.6 Electronic processing and approval of Journal Entry Voucher (JEV),
recording of transactions in the General Journal and posting to respective
General Ledger and Subsidiary Ledgers;
3.7 Automatic generation of required financial statements and reports;
3.8 Implementation of Responsibility Accounting and facility to measure actual
results against targets;
3.9 Automatic computation of cost of inventory based on the moving average
method;
3.10 Provision of the re-order level and information on number of days to
consume per inventory item;
3.11 Online tracking of Property, Plant and Equipment (PPE) items, as to
acquisition costs, accumulated depreciation, and repairs and maintenance;
3.12 Automatic computation of depreciation based on the straight line method;
and
3.13 Monitoring of balance of appropriations, allotments, obligations, and cash
allocations.

The checklist on minimum requirements for e-NGAS installation, found at COA Website:http//www.e-
ngas.com may be accomplished and submitted to the NGAS Secretariat or may be e-mailed
to ngas.@coa.gov.ph. Other inquiries maybe forwarded to NGAS Secretariat, Government Accounting
and FMIS (GAFMIS), COA at Telephone No. 952-2289 or Telefax No. 951-0458.

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