PREFACE

Article 309 of the Constitution of India provides that subject to the

provisions of the Constitution, Acts of appropriate Legislature may regulate the
recruitment, and conditions of service of persons appointed to public services and
posts in connection with the affairs of the State, and, until a provision in that
behalf is made by or under an "Act" of the appropriate Legislature, such rules may
be framed by the Governor of the State.

2 Earlier, at the time of framing three Volumes of Punjab Civil Services

Rules, the desirability of framing the "Act" was examined by the then Punjab
Government in consultation with the Government of India and it was observed
that from the promulgation of the Constitution, various sets of rules were framed
and revised under the proviso to Article 309 and brought into conformity with
the Constitution. Since the said proviso empowers the President and the Governor
to make rules in the case of services and posts in connection with the affairs of the
Union and of the State respectively, it was not considered necessary to enact the
Act, referred to above.

3. The matter regarding re-writing of all the three Volumes of Punjab

Civil Services Rules has been under active consideration of Haryana Government
for last many years. The Governor of Haryana in exercise of the powers conferred
by the proviso to Article 309 of the Constitution of India, has pleased to approve
the following seven rules books of Haryana Civil Services Rules to regulate the
terms and conditions of services of the employees of State of Haryana :-

1. Haryana Civil Services (General) Rules, 2016

2. Haryana Civil Services (Pay) Rules, 2016
3. Haryana Civil Services (Travelling Allowance) Rules, 2016
4. Haryana Civil Services (Allowances to Govt. Employees) Rules, 2016
5. Haryana Civil Services (Leave) Rules, 2016
6. Haryana Civil Services (General Provident Fund) Rules, 2016
7. Haryana Civil Services (Pension) Rules, 2016

4. Haryana Civil Services (Govt. Employees’ Conduct) Rules, 2016,

Haryana Civil Services (Punishment & Appeal) Rules, 2016 and Haryana Civil
Services (Compassionate Financial Assistance) Rules, 2016 are being notified
separately by the General Administration Department.
5. Main features of these Rules are as under :-

(1) All the instructions/policy decisions taken by Haryana

Government upto December, 2015 have been incorporated and
redundant/obsolete rules or portion thereof have been deleted.

(2) The language of these rules is easy to understand and catchword

titles have been provided to make the reading user friendly.

(3) New terms created from time to time since 1953 have been
defined. Terms common for more than one rules books have been
compiled at one place.

6. The soft copy both in Hindi and English language has also been made
available on the website of Finance Department namely www.finhry.gov.in. The
hard copy of English language would also be made available in near future for sale
in the sale depots of Printing & Stationery Department, Haryana.

7. If any error or omission is found in these rules the same may please be
brought to the notice of Finance Department, Haryana Civil Secretariat,
Chandigarh so that the same can be corrected.

Dated : 19 July, 2016 Sanjeev Kaushal

Additional Chief Secretary to Government, Haryana,
Finance Department.
 Chapters Index of
See Page
Haryana Civil Services (Pension) Rules, 2016
Chapter - I Preliminary 1
Chapter - II Definitions 5

Chapter - III General Provisions for Grant of Pensions 13

Chapter - IV Service Qualifying for Pension 21
Chapter - V Different kinds of Pension and conditions for 31
grant of Pension

Chapter - VI Amount of Pension 37

Chapter - VII Death-cum-RetIrement GratuIty 43
Chapter – VIII Family Pension 49

Chapter - IX Procedure relating to Pension 67

Chapter - X Payment of Pensions 89
Chapter - XI Commutation of Pensions 91

Forms & Annexures 100-152

 Rules Index of
Haryana Civil Services (Pension) Rules, 2016
Chapter - I Preliminary
1. Short title and commencement
2. Extent of application
3. Right and privilege under any law

4. Regulation of claims to pension or family pension

5. Special provisions, if any, inconsistent with these rules
6. Power to interpret, amend and relax

7. Repeal
Chapter - II Definitions
8. Definitions
Chapter - III General Provisions for Grant of Pensions
9. Last working day of the Government employee
10. Pension subject to future good conduct.

11. Recovery of Government dues or others from pension

12. Right of Appointing Authority to withhold or withdraw pension
13. Limitations on number of pensions

Chapter - IV Service Qualifying for Pension

14. Service qualifying for pension
15. Benefit of past service towards pension
16. Resignation to join subsequent appointment is a technical resignation
17. Special additions to service qualifying for superannuation pension
18. Benefit of military service towards pension

19. Benefit of past service in case of re-instatement on appeal

20. Interruption in service on subsequent appointment at different stations
21. Forfeiture of past service for pension

22. Benefit of past service on re-employment of a pensioner in receipt of

compensation or invalid pension
23. Re-employment after retirement is not qualifying for pension
Chapter - V Different kinds of Pension and conditions for grant
of Pension
24. Different kinds of Pension
25. Grant of compensation pension
26. Grant of invalid pension
27. Grant of retiring pension.
28. Grant of superannuation pension
29. Grant of compassionate allowance
Chapter - VI Amount of Pension
30. Calculation of qualifying service for pension
31. Pension to be calculated in rupees and is payable in India
32. Minimum qualifying service for monthly pension
33. Additional pension on completion of prescribed age
34. Qualifying service for full pension
35. Service gratuity in lieu of pension
36. Last emoluments in case of ‘on leave’ or ‘under suspension’ on the
date of retirement
37. Last emoluments in case of death while in service
38. Last emoluments in case of foreign service or deputation
39. Dearness relief on pension/family pension
Chapter - VII Death-cum-Retirement Gratuity
40. Rate and entitlement of death-cum-retirement gratuity
41. Nomination for death-cum-retirement gratuity.
42. Provision of other person(s) in case of death of nominee(s)
43. Invalidation of nomination
44. Cancellation of nomination
45. Persons to whom death-cum-retirement gratuity is payable
46. Debarring a family member or nominee to receive death-cum-
retirement gratuity
Chapter - VIII Family Pension
47. Admissibility of family pension
48. Determination of family pension
49. Determination of enhanced family pension
50. Additional family pension on completion of prescribed age
51. Eligibility of both pension & family pension or two family pensions at a
time
52. Regulation of family pension in case of criminal proceedings
53. Furnishing the size of family on joining and also from time to time
54. Family pension to next eligible family member in the event of death of
pensioner
55. Family pension to judicially separated spouse
56. Family pension to post retiral spouse and children
57. Family pension to more widows than one in equal shares
58. Family pension in equal shares to widow and child from another wife
59. Family pension in equal shares to widow and child from a divorced
wife
60. Family pension to the child of marriage invalid under marriage law
(amendment) Act, 1976
61. Family pension to twin children
62. Family pension to minor child through natural or de facto guardian
63. Family pension to disabled children
64. Family pension to mother or father of deceased Government
employee or pensioner
65. Family pension to the family of Government employee or pensioner
who has disappeared
66. No recovery of commuted value or Government dues from family
pension
Chapter - IX Procedure relating to Pension
67. High degree priority to pension cases.
68. Preparation of list of Government employees due for retirement
69. Stages of preparatory work for pension papers
70. Verification of service & emoluments and making good omission in the
service book
71. Obtaining of Form Pen-2 from the Government employee concerned
72. No due certificate in respect of Government accommodation
73. Assessment of Government dues and recovery thereof
74. Preparation and forwarding of pension papers in case of retirement or
death while on deputation or foreign service
75. Forwarding of pension papers to the Principal Accountant General
(A&E)
76. Intimation of any event which occurs after forwarding pension papers
77. Authorization of pension and gratuity by Principal Accountant General
(A&E), Haryana
78. Refixation of pension
79. Interest on delayed payment of pension and death-cum-retirement
gratuity
80. Grant of provisional pension where disciplinary proceedings are not
pending
81. Provisional pension only where proceedings are pending at the time of
retirement
82. Procedure for sanction of pensionary benefits to the family of
deceased Government employee
83. Steps to be taken by pension sanctioning authority in case of death of
a Government employee
84. Action to be taken for no due certificate if deceased was occupying
the Government accommodation
85. Verification of service and emoluments of deceased Government
employee for death-cum-retirement gratuity
86. Payment of provisional death gratuity when service record is
incomplete

87. Verification of service and emoluments for family pension

88. Steps to be taken by the Principal Accountant General (A&E),
Haryana for death gratuity and family pension
89. Action for payment of death-cum-retirement gratuity in case of death
while on deputation or foreign service
Chapter - X Payment of Pensions
90. Date of commencement of pension
91. Authorization of pension/family pension
92. Lapses and forfeiture of pension/family pension and death-cum-
retirement gratuity
93. Payment of gratuity and commuted value of pension
94. In case of death of pensioner payment of arrears to the legal heirs
Chapter - XI Commutation of Pensions
95. Entitlement of commutation of pension
96. Calculation of amount of commutation of pension
97. Submission of application for commutation of pension
98. Action to be taken by the Head of office on application
99. Administrative sanction of commutation of pension
100. Commutation of pension becomes absolute
101. Intimation to the Civil Surgeon and the Government employee
concerned for medical examination
102. Authority competent for medical examination where application is not
submitted in time
103. Authority competent for medical examination in other cases
104. Withdrawal of application
105. Action to be taken by the Principal Accountant General (A&E)
106. Recovery of commuted portion from pension
107. Intimation of payment of commuted value
108. Commutation of provisional pension where proceedings were pending
109. Refixation of pension with retrospective effect.
 Haryana Government
Finance Department
Notification

The 19th July , 2016

No. 2/22/2016-1Pension.― In exercise of the powers conferred by the proviso

to article 309 of the Constitution of India, the Governor of Haryana hereby
makes the following rules, regulating the terms and conditions of service of
Government employees of the State of Haryana:-

Chapter - I

Preliminary

1. Short title and commencement.―

(1) These rules may be called the Haryana Civil Services (Pension) Rules,
2016.

(2) These rules shall come into force from the date of its publication in the
official gazette.

2. Extent of application.―

Except as otherwise provided, these rules shall apply to all Government

employees appointed to a post on regular basis on or before the 31st December,
2005 in any Department under Haryana Government.

Note 1.─ The Speaker of the Legislative Assembly has agreed under clause (3)
article 187 of the Constitution that until a law is made by the Legislature of
the State under clause (2) of article 187 of the Constitution or rules are
framed by the Governor in consultation with the Speaker of the Legislative
Assembly under clause (3) of article 187 of the Constitution of India, these
rules and amendments thereof, if any, after prior consent of the Speaker,
shall apply to the secretarial staff of the Haryana Legislative Assembly.
Note 2.─ The Chairman, Haryana Public Service Commission, has agreed to
the application of these rules as amended from time to time, in the case of
officers and employees of the Haryana Public Service Commission.
2 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Note 3.─ If any doubt arises as to whether these rules apply to any person or
not, the decision shall lie with the Finance Department.

3. Right and privilege under any law.―

Unless otherwise provided in these rules or in the terms and conditions offered
at the time of appointment and accepted by the person, nothing in these rules
shall operate to deprive any person of any right or privilege to which he is
entitled by or under any law.

4. Regulation of claims to pension or family pension.―

Any claim to pension or family pension shall be regulated by the provisions of
these rules in force at the time when a Government employee is retired,
discharged or allowed to resign from service or dies, as the case may be.

5. Special provisions, if any, inconsistent with these rules.―

When in the opinion of the competent authority, special provisions inconsistent

with these rules are required with reference to any particular post or any
conditions of service, that authority may, notwithstanding anything otherwise
contained in these rules, and subject to the provisions of clause (2) of article 310
of the Constitution of India, provide in the terms and conditions of appointment of
the person appointed to such post for any matter in respect of which in the
opinion of that authority special provisions are required to be made.

Provided that where no special provision has been made in respect of any
matter in the terms and conditions of appointment, provisions of these rules shall
apply.

6. Power to interpret, amend and relax.―

The power to interpret, change, amend, relax and removal of doubt of these
rules shall lie with the Finance Department.

Note 1.─ Communications regarding the interpretation and alteration of these

rules shall be addressed to the Finance Department through the
Administrative Department concerned.

Note 2.─ Where the Finance Department is satisfied that the operation of any of
these rules regulating the conditions of service of Government employees
or any class of such Government employees, causes undue hardship in
any particular case, it may by order dispense with or relax the
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 3

requirements of that rule to such extent and subject to such conditions, as

it may consider necessary for dealing with the case in a just and equitable
manner.

7. Repeal.―

The rules contained in Punjab Civil Services Rules, Volume II are hereby
repealed. Anything done or any action taken under rules so repealed, shall be
deemed to have been done or taken under the corresponding provisions of
Haryana Civil Services (Pension) Rules, 2016.

**********
4 HARYANA CIVIL SERVICES (PENSION) RULES, 2016
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 5

Chapter - II

Definitions

8. Definitions.―
(a) In these rules, unless the context otherwise requires,-

(1) “boy service” means the service rendered by a Government employee

appointed against a pensionable post/service of other than Group D before
attaining the age of eighteen years and of Group D before attaining the age of
sixteen years which is not qualifying for pension;

(2) “commutation of pension” means lump sum payment upto a prescribed

fraction of pension admissible to a pensioner;

(3) “compassionate financial assistance” means a monthly payment admissible

to the eligible family member(s) of deceased or disappeared Government
employee under the rules notified by the General Administration Department.

(4) “compensation pension” means a pension admissible to a Government

employee who is discharged from service on the abolition of post and cannot be
adjusted against any other post including the post of lower pay scale;

(5) “dearness relief” means a relief granted to pensioners including family

pensioners due to inflation in prices and shall be granted at such rates and
subject to such conditions, as the State Government may specify, from time to
time;

(6) “death-cum-retirement gratuity” means a lump sum payment admissible

under the rules to a Government employee on his retirement or to the family
member(s) of deceased or disappeared Government employee. In case of
retirement from service, retirement gratuity is admissible subject to completion of
minimum five years qualifying service but in case of death while in service there
is no condition of minimum qualifying service for death gratuity;

(7) “emoluments” for the purpose of─

(a) Death-cum-retirement gratuity and service gratuity means―

(i) Basic pay in pay scale; actual or notional, whichever fixed/refixed

last.
6 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(ii) non-practicing allowance admissible to Doctors and Veterinary

Surgeons subject to pay plus non-practicing allowance not
exceeding 79,000/- (seventy nine thousand only);

(iii) dearness allowance admissible on (i) above; and

(iv) any other amount specially classed as emoluments for the purpose
by the competent authority.

(b) Pension and family pension means―

(i) basic pay in pay scale, actual or notional, whichever fixed/refixed

last;

(ii) non-practicing allowance upto the prescribed limit; and

(iii) any other amount specially classed as emoluments for the purpose
by the competent authority.

(8) “enhanced family pension” means the family pension admissible to the
eligible family member(s)─

(a) upto ten years equal to fifty percent of last emoluments for pension to the
family member of a deceased or disappeared Government employee
who dies or disappears while in service after completing seven years or
more service including non-qualifying service, if any; or

(b) upto seven years or the date of attaining the age of sixty five years of the
deceased pensioner had he been alive whichever is earlier equal to the
pension admissible at the time of death after retirement; or

(c) upto seven years or the date of attaining the age of sixty five years of the
disappeared pensioner had he been present, whichever is earlier, equal to
the pension admissible at the time of disappearance;

(9) “family pension” means a monthly pension, at the rate prescribed from time to
time, which is admissible subject to future good conduct, to the eligible family
member(s) of a─

(a) deceased or disappeared Government employee who entered in service

before the 1st January, 2006 and dies or disappears while in service; or

(b) pensioner who dies after retirement.

 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 7

(10) “family” means ―

(A) for the purpose of death-cum-retirement gratuity means─

1(a). wife or wives (wherever permissible under personal law) including

judicially separated wife or wives, in the case of male Government
employee;

1(b). husband including judicially separated husband in the case of

female Government employee; Provided that if she by notice in
writing to the Head of office expresses her desire to exclude her
husband from her family, the husband shall henceforth be
deemed to be no longer a member of the employee’s family in
matters to which these rules relate, unless the employee
subsequently cancels such desire by express notice in writing to
the Head of office;

1(c). sons and daughters including legally adopted children,

widowed/divorced daughter(s);

1(d). widow(s) of predeceased son provided not remarried, otherwise

the children of predeceased son in equal shares;

2(a). Failing (1) above, brother(s) below the age of 18 years, dependent
un-married/ widowed/ divorced sister(s);

2(b). Failing (1) and 2(a) above, mother, including adoptive/step mother
in case of individuals whose personal law permits adoption;

2(c). Failing (1) and 2(a) & (b) above, father including adoptive/step
father in case of individuals whose personal law permits adoption;

3. Failing (1) & (2) above, major brother(s) and sister(s).

Note 1.─ For the purpose of this rule, wife means legally wedded wife of
deceased Government employee.

Note 2.─ Divorce by the Panchayat or Social Organizations shall not constitute
a legal divorce.

Note 3.─ Son/daughter includes children legally adopted under the Hindu Law
or personal law of the Government employee residing with and wholly
dependent upon his/her parent but does not include step children.
8 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(B) for the purpose of family pension means─

(i)(a) widow (widows wherever permissible under personal law) or

widower, upto the date of re-marriage or death, whichever is
earlier;

(i)(b) judicial separated wife or husband of a deceased Government

employee, such separation not being granted on the ground of
adultery and the person surviving was not held guilty of
committing adultery;

(i)(c) childless widow of a deceased Government employee who has

got remarried provided her independent income from all other
sources is less than or not equal to the minimum family pension
prescribed by the State Government from time to time plus
dearness relief thereon. In all such cases, she shall be required to
give a declaration regarding her income from all other sources to
the Treasury Officer and Head of Office once in every three
months.

(ii) Failing (i) above, the eldest unmarried and dependent son(s) or
daughter(s) upto the age of 25 years.

(iii) Failing (i) and (ii) above, the dependent eldest divorced or
widowed daughter(s) upto the age of 25 years, upto the date of
her marriage/re-marriage or till the date she starts earning
livelihood, whichever is the earliest provided she should have
been widowed or divorced before the date of expiry of eligibility of
other existing family member for family pension.

(iv) Failing (i) to (iii) above, the dependent eldest daughter amongst
unmarried/widowed/ divorced daughters of above 25 years upto
the date of her marriage/re-marriage or till the date she starts
earning livelihood, whichever is earlier. In case of
widowed/divorced daughter, she is widowed/ divorced before the
date of expiry of eligibility of other family member for family
pension.

(v) Failing (i) to (iv) above, son and daughter suffering from disorder
or disability of mind or physically crippled or disabled irrespective
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 9

of his/her age provided they were wholly dependent upon the

Government employee when he/she was alive.
(vi) Failing (i) to (v) above parents who were wholly dependent on the
Government employee when he/she was alive provided their
present combined income is less than the minimum family
pension, prescribed from time to time, plus dearness relief
thereon.
(vii) Failing (i) to (vi) above, unmarried physically disabled sibling
(brother and sister) provided they were wholly dependent upon the
deceased Government employee when he/she was alive.

Note 1.─ For the purpose of this rule, “widow” means legally wedded wife of
deceased Government employee.
Note 2.─ Divorce by the Panchayat or Social Organizations shall not constitute
a legal divorce.
Note 3.─ Son/daughter includes children legally adopted under the Hindu Law
or personal law of the Government employee residing with and wholly
dependent upon his/her parent but does not include step children.
Note 4.— Dependent childless widow, children or parents who is drawing family
pension shall submit a certificate to the pension disbursing authority once
after every six months regarding their income, if any. Guardian shall also
submit certificate on behalf of eligible family member regarding his income,
if any.

(11) “invalid pension” means the pension admissible to a Government employee

who retires on account of bodily or mental infirmity which permanently
incapacitates him for further public service duly certified by the competent
medical authority;

(12) “life certificate” is a certificate to the effect that the pensioner is alive on the
day of disbursement of pension to him;

(13) “military pension” means the pension granted by the military authorities to an
ex-serviceman in consideration of qualifying military service rendered by him;

(14) “pension disbursing authority” means the Treasury Officer or Assistant

Treasury Officer in whose jurisdiction the pension or family pension is being
received by a pensioner.
10 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(15) “Pension Equivalent to Gratuity (PEG)” means the notional amount worked
out by applying the following formula :-

PEG = (Amount of death-cum- ÷ (factor of commutation table

retirement gratuity) x 12)

Note.― Factor of commutation Table is taken from the commutation Table

against the relevant age next birthday after the date of retirement;

(16) “pension payment order” means an order for payment of pension to a

pensioner which is issued by the office of Principal Accountant General,
Haryana.

(17) “pension sanctioning authority” means the Head of office who shall be
competent to sanction any pension admissible under these rules to Government
employees of any Group subordinate to him, however, in case of Head of office
and Head of Department, the next higher authority shall be the pension
sanctioning authority. In case, a pension or family pension is to be sanctioned
with retrospective effect of a period of more than three years, the same shall not
be sanctioned by the authority lower than the Head of Department.

(18) “pension” means a recurring or non-recurring payment made to a Government

employee after retirement, in lieu of qualifying service rendered by him subject to
future good conduct. Pension includes death-cum-retirement gratuity unless
prescribed otherwise but does not include leave encashment;

(19) “pensionary benefits” means pension, death-cum-retirement gratuity, service

gratuity, commutation of pension, family pension admissible at the time of
retirement or termination from service due to abolition of post;

(20) “pro-rata pension” means recurring or non-recurring pension admissible to a

Government employee in respect of service qualifying for pension rendered by
him before his absorption or appointment from one Department to an
Organization for which he applied through proper channel;

(21) “provisional death-cum-retirement gratuity” means the retirement gratuity

provisionally sanctioned to a Government employee on his retirement or the
death gratuity provisionally paid to the family of a deceased Government
employee in case of death while in service subject to final decision for death-
cum-retirement gratuity;
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 11

(22) “provisional pension” means the pension allowed to a Government employee

after his retirement pending settlement of final pension.

(23) “qualifying service” for the purpose of pension means the period of—

(i) service treated as duty;

(ii) all leave except extraordinary leave;

(iii) extraordinary leave sanctioned on medical certificate; and

(iv) extraordinary leave sanctioned in continuation of Study Leave under

Chapter XI of the Haryana Civil Services (Leave) Rules, 2016.

Note 1.─ The period of boy service shall not qualify for pension.

Note 2.─ In any case in which the Finance Department is satisfied that the
extraordinary leave was taken for any cause beyond the control of
Government employee, the period of such leave shall be treated as
qualifying service;

(24) “residual pension” means the balance of pension after reducing the
appropriate commuted portion of pension from the basic pension;

(25) “retiring pension” means a monthly pension admissible to a Government

employee in case of ─

(i) voluntary retirement;

(ii) premature retirement; or

(iii) compulsory retirement;

(26) “service gratuity” means a lump sum payment admissible in lieu of monthly
pension to a Government employee at the time of retirement not having
minimum qualifying service prescribed for monthly pension under the rules;

(27) “superannuation pension” means a monthly pension admissible to a

Government employee retired from service on attaining the maximum age
prescribed for retirement having not less than minimum qualifying service
prescribed for monthly pension;

(28) “terminal gratuity” means a lump sum payment made to a temporary

Government employee after termination of his service due to abolition of post
held by him.
12 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(b) The terms defined in the Haryana Civil Services (General) Rules but not defined
in these rules, unless there be something repugnant in the subject or context,
shall have the same meaning and sense as explained there.

**********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 13

Chapter - III

General Provisions for Grant of Pensions

9. Last working day of the Government employee.―
(1) The day on which a Government employee is retired, deemed to be
retired, discharged or allowed to resign from service, as the case may be,
shall be treated as his last working day.

(2) In case of death while in service, on the day of death the deceased
employee shall be treated on─

(i) leave in case of death while on leave; or

(ii) duty if he was on duty immediate before his death.

10. Pension subject to future good conduct.―

(1) (a) Future good conduct shall be an implied condition of every grant of
pension and its continuance under these rules;

(b) The appointing authority reserves the right of withholding or

withdrawing a pension or any part of it, whether permanently or for a
specified period, if the pensioner is convicted of serious crime or is
found guilty of grave misconduct. The decision of the appointing
authority on any question of withholding or withdrawing the whole or
any part of pension under these rules shall be final and conclusive:

Provided that, where a part of pension is withheld or withdrawn, the

amount of such pension shall not be reduced below the amount fixed as
minimum pension.

Note.▬ The Haryana Public Service Commission or Haryana Staff Selection

Commission or any other approved Recruitment Agency, as the case may
be, shall be consulted before final orders are passed.

(2) Where a pensioner is convicted of a serious crime by a Court of Law,

action under sub-rule (1) shall be taken in the light of the judgement of the
Court relating to such conviction.

(3) In a case not falling under sub-rule (2), if the authority referred to in sub-
rule (1) considers that the pensioner is prima facie guilty of grave
misconduct, it shall, before passing an order under sub-rule (1),─
14 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(i) serve upon the pensioner a notice specifying the action proposed to
be taken against him and the ground on which it is proposed to be
taken and calling upon him to submit, within fifteen days of the
receipt of the notice or such further time, not exceeding fifteen days,
as may be allowed by the appointing authority, such representation
as he may wish to make against the proposal; and

(ii) take into consideration the representation, if any, submitted by the

pensioner under clause (i).

(4) (a) Without prejudice to the provisions of sub-rule (3), no Government

employee who having worked in any intelligence or security-related
Organization(s) included in the Second Schedule to the Right to
Information Act, 2005 (Central Act 22 of 2005), shall without prior
clearance from the Head of the Department in the aforesaid
Organization(s) make any publication after retirement of any material
relating to sensitive information, the disclosure of which may
prejudicially affect the sovereignty and integrity of India, the security,
strategic, scientific or economic interests of the State or relation with
a foreign State, or which may lead to incitement of an offence;

(b) The Government employees who have worked in any Intelligence or

Security-related Organization(s) included in the Second Schedule to
the Right to Information Act, 2005 (Central Act 22 of 2005), shall give
an undertaking in regard to the above restriction and any failure to
observe such an undertaking on the part of the retired Government
employees shall be treated as grave misconduct under this rule. A
specimen of the above undertaking is available at end of this rule.

(5) An appeal against an order under sub-rule (1), passed by any authority
other than the Government, shall lie to the next higher authority i.e.
Government or Governor and the Appellate Authority shall, in consultation
with the Haryana Public Service Commission or Haryana Staff Selection
Commission, as the case may be, pass such orders on the appeal as the
appellate authority thinks appropriate.

Note.▬ Where a pensioner is convicted in judicial proceedings for an offence

committed by him while in service, it is a pre-requisite to issue a show-
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 15

cause notice on the basis of conviction by the court to the pensioner

before imposing any cut in his pension for clear manifestation of principle
of natural justice.

Explanation.▬

In this rule, the expression─

“serious crime” includes a crime involving an offence under the Official Secrets
Act, 1923 (Central Act 19 of 1923);

“grave misconduct” includes the communication or disclosure of any secret

official code or pass-word or any sketch, plan, model, article, note, document or
information such as it mentioned in section 5 of the Official Secrets Act, 1923
(Central Act 19 of 1923) (which was obtained while holding office under the
Government) so as to prejudicially affect the interests of the general public or the
security of the State;

“publication” includes communication to the press or electronic media or publish

or publication of any book, letter, pamphlet, poster or other document, in any
form;

"information" includes any material in any form including records, documents,

memos, e-mails, opinion, advice, press releases, circulars, orders, logbooks,
contracts, reports, papers, samples, models and data material in any electronic
form held or accessed by the Government servant while in service.

UNDERTAKING

[See rule 10(4)(b)]

I, ______________________________ , who have worked in _________

_______________________________(Name of the Organization, [Organization
as included in the Second Schedule to the Right to Information Act, 2005] ) on
the post of ___________________ for the period from _______________ to
_______________ hereby solemnly declare that, save with prior approval of the
Competent Authority, I shall not publish in any manner, while in service or after
my retirement from service, any information which I have obtained by virtue of
my working in the aforesaid Organization and which is likely to prejudicially
affect the (i) sovereignty and integrity of India, (ii) the security, (iii) strategic, (iv)
scientific, or (v) economic interests of the State, or (vi) in relation with a foreign
16 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

State, or (vii) which would lead to incitement of an offence. This declaration is

notwithstanding my responsibilities and liability, in terms of the relevant Conduct
Rules, Pension Rules, Laws dealing with offences relating to official secrets or
national security and the Intelligence Organization (Restriction of Right) Act, as
the case may be. I further agree that in the event of any failure of the above
undertaking by me, the decision of the Government as to whether it was likely to
prejudicially affect any of the seven aspects stated above shall be binding on
me.

2. I am aware that the pension which may be granted to me after retirement,

in terms of the relevant Pension Rules, can be withheld or withdrawn, in full or
part, for any failure of this undertaking given.

Place:_________________

Date:__________________ Signature of Government employee

11. Recovery of Government dues or others from pension.―

(1) A claim against the Government employee shall become known and the
question of making recovery shall arise─

(i) when the calculation of pension is being made and before the
pension is actually sanctioned; or

(ii) after the pension has been sanctioned.

(2) The claim and the recovery shall be one or other of the following
categories:-

(a) recovery as a punitive measure in order to make good loss caused

to Government as a result of negligence or fraud on the part of the
person concerned while he was in service;

(b) recovery of other Government dues such as over issues of pay,

allowances or leave salary, or admitted and obvious dues such as
house rent, travelling allowance, outstanding motor car, house
building, or other loans and advances, licence fee, etc;
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 17

(c) Recovery of non-Government dues.

(3) Recoveries described in clause (2) (b) and (c) above shall be made from
outstanding dues of the employee, such as arrears of pay and allowances,
leave salary, leave encashment, death-cum-retirement gratuity, dearness
relief on pension, etc., however, none of the above recoveries shall be
affected by a reduction of the pension to be sanctioned or already
sanctioned except with the written consent of the pensioner. If such
consent is not given by the pensioner, a suit for recovery shall be filed in a
court of law.

Note 1.▬ Heads of offices shall ensure that all the outstanding sums against the
employee are adjusted against the dues of the employee such as pay,
leave salary or leave encashment, death-cum-retirement gratuity, etc. In
case the outstanding sums are not feasible to be recovered fully then the
outstanding amount shall be clearly and completely noted in the last pay
certificate for effecting recovery from death-cum-retirement gratuity and if
the recovery is to be effected from pension, it shall be clearly recorded on
the last pay certificate itself that the request or express consent of the
pensioner in writing to recover from his pension has been obtained.

Note 2.▬ The recovery from pension is not permissible but if final recovery has
been made it need not be refunded to the pensioner concerned.

12. Right of Appointing Authority to withhold or withdraw pension.―

(1) The Appointing Authority reserve the right of withholding or withdrawing a

pension or any part of it, whether permanently or for a specified period,
and the right of ordering the recovery from a pension to make good of the
whole or part of any pecuniary loss, if any, caused to Government, if the
pensioner is found in departmental or judicial proceedings, to have─

(a) been guilty of grave misconduct or negligence committed by him but

there is no pecuniary loss to Government; or

(b) caused pecuniary loss to Government by misconduct or negligence;

during his service including service rendered on re-employment after

retirement:
18 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Provided that the Haryana Public Service Commission or Haryana Staff

Selection Commission or any other approved Recruitment Agency, as the
case may be, shall be consulted before final orders are passed:

Provided further that where a part of pension is withheld or withdrawn, the

amount of such pension shall not be reduced below the amount of
minimum pension prescribed from time to time.

Note.▬ Pensionary benefits shall be withheld if departmental proceedings under

rule 8 of Haryana Civil Services (Punishment and Appeal) Rules, 2016
involve any financial loss to Government are pending at the time of
retirement.

(2) (a) The departmental proceedings referred to in sub-rule (1), if instituted

while the Government employee was in service whether before his
retirement or during his re-employment, shall, after the final
retirement of the Government employee, be deemed to be
proceedings under this rule and shall be continued and concluded
by the authority by which they were commenced in the same
manner as if the Government servant had continued in service :

(b) The departmental proceedings, if not instituted while the

Government employee was in service, whether before his retirement,
or during his re-employment,—

(i) shall not be instituted save with the sanction of the

Government,

(ii) shall not be in respect of any event which took place more
than four years before such institution, and

(iii) shall be conducted by such authority and at such place as the

Government may direct and in accordance with the procedure
applicable to departmental proceedings in which an order of
dismissal from service could be made in relation to the
Government employee during his service.

(3) In the case of Government employee who has retired on attaining the age
of superannuation or otherwise and against whom any departmental or
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 19

judicial proceedings are instituted or where departmental proceedings are

continued under sub-rule (2), a provisional pension as provided shall be
sanctioned.

(4) Where the appointing authority decides not to withhold or withdraw pension
but orders for recovery of pecuniary loss from pension, the recovery shall
not ordinarily be made at a rate exceeding one-third of the pension
admissible on the date of retirement of a Government employee.

(5) For the purpose of this rule—

(a) departmental proceedings shall be deemed to be instituted on the

date on which the statement of charges is issued to the Government
employee or pensioner, or if the Government employee has been
placed under suspension from an earlier date, on such date ; and

(b) judicial proceedings shall be deemed to be instituted—

(i) in the case of criminal proceedings, on the date on which the

complaint or report of a police officer, of which the Magistrate
takes cognizance, is made, and

(ii) in the case of civil proceedings, on the date the plaint is

presented in the court.

Note 1.▬ As soon as proceedings of the nature, referred to above, are

instituted, the authority which institutes such proceedings shall without
delay intimate the facts to the Principal Accountant General (Accounts &
Entitlement), Haryana and Treasury Officer concerned.

Note 2.▬ In a case in which a pension as such is not withheld or withdrawn, but
the amount of any pecuniary loss caused to Government is ordered to be
recovered from the pension, the recovery shall not ordinarily be made at a
rate exceeding one-third of the gross pension originally sanctioned
including any amount which shall have been commuted.

13. Limitations on number of pensions.―

(1) Except as otherwise provided in these rules, no Government employee

20 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

shall earn two service pensions at the same time from Haryana
Government.

(2) Except as provided in rule 18, a Government employee who while drawing
superannuation pension or retiring pension, is subsequently re-employed
shall not be entitled to a separate pension or gratuity for the period of
service of re-employment.

**********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 21

Chapter - IV

Service Qualifying for Pension

14. Service qualifying for pension.―

(1) The term ‘qualifying service’ has been defined in Chapter-2 of these rules.
In addition, the following periods of service rendered by a Government
employee appointed on regular basis shall also be qualified for pension :-

(a) Duty period of foreign service; provided the pension contribution

has been made to the parent department.

(b) The period of suspension, dismissal, removal, compulsory

retirement, followed by re-instatement and treated as duty or such
period allowed to be converted into leave of the kind due, shall
also be qualified for pension upto the extent it is admissible under
the rules.

(c) Any other period of service treated as duty for the purpose of
pension by the competent authority.

(d) The period of departmental training, followed immediately by

regular appointment, which is required to undergo before
appointment on regular basis even if instead of entry level pay a
nominal allowance is allowed during the period of training.

Note.▬ The period of dies non, if any, shall not be treated as qualifying for
pension.

(2) Save as otherwise provided in these rules, all regular service interrupted
or continuous in one or more Departments of Haryana Government shall
be treated as qualifying service for pension subject to provision in rule 15
and the following conditions:-

(i) The interruption shall have been caused by reasons beyond the
control of the Government employee;

(ii) Service preceding the interruption shall be minimum of two years or

more;

(iii) The interruption shall not be more than one year’s duration.
22 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(3) The adhoc service followed by regularization shall also be counted as

qualifying service for pension subject to provision of rule 15. The period of
break between two or more spells of service shall be omitted subject to
provision in sub-rule (2) above.

(4) The service paid from contingencies followed by regularization rendered

by a Government employee retiring from service on or after the 12th
December,1997 shall count as qualifying service provided the service
shall have been─

(i) in a job involving whole time employment and not part time for a
portion of day;
(ii) in a type of work or job for which regular post shall have been
sanctioned;
(iii) such for which the payment is made either on monthly or daily rates
computed and paid on a monthly basis and which though not
analogous to the regular scale of pay/ pay structure shall bear some
relations in the matter of pay to those being paid for similar jobs
being performed by staff in regular establishments; and
(iv) continuous and followed by absorption in regular employment
without a break.

Note .▬ While bringing contingent paid employee to the regular establishment

following entry for verification of contingent service shall be made at the
appropriate place in his service book :-

"Service from __________ to___________ paid out of contingencies

verified from acquaintance rolls and office copies of contingent bills".

Above entry shall be signed by the Head of Office with date.

(5) The entire service rendered by an employee as work charged shall be

reckoned towards pension provided─

(i) such service is followed by regular employment;

(ii) period of break between two or more spells of service shall be
omitted subject to provision in sub-rule (2) above.
(iii) such service is a whole time employment and not part-time or portion
of day.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 23

15. Benefit of past service towards pension.―

(A) On appointment from any other Government to Haryana

Government─

(1) A Government employee of Central or any other State Government

(except Jammu and Kashmir) who covered under the pension rules there,
on his─

(a) permanent transfer; or

(b) subsequent appointment,

shall be entitled to get the benefit of past qualifying service towards

pension duly verified by the competent authority of his previous
Government; provided he submitted his application through proper
channel.

Note 1.▬ For getting the benefit of past qualifying service, the Government
employee shall have to submit an application to the competent authority
within one year from the date of joining service in Haryana Government.

Note 2.▬ Certificate regarding qualifying service rendered by the Government

employee shall be obtained from the competent authority after permanent
transfer or subsequent appointment, as the case may be, and not at the
time of retirement.

Note 3.▬ On appointment from one Government to another, the liability of

pensionary benefits including the benefit of past qualifying service of
previous Government, shall be borne in full by the Government to which
the Government employee permanently belongs at the time of retirement.
(See also Appendix 5 of Government Accounting Rules, 1990).

Note 4.▬ Competent authority to grant the benefit of past qualifying service
towards pension admissible under this rule shall be the Administrative
Department in consultation with the Finance Department.

(B) On appointment from a pensionable organization to a Department

under Haryana Government─

On absorption or subsequent appointment of an employee from a

pensionable─
24 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(a) Organization to a Department both under Haryana Government or

vice-versa; or

(b) Statutory Body only under GOI to a Department of Haryana

Government or vice-versa,

the benefit of past qualifying service shall be admissible subject to

conditions that─

(i) the terminal benefits of past qualifying service, received if any, from
the previous Organization shall have to be deposited in the
Consolidated Fund of Haryana with interest, at the rate(s) as
applicable to General Provident Fund. The interest shall be levied at
the rate applicable on General Provident Fund accumulation from
time to time computed in the same manner (i.e. with annual
compounding), from the date of joining service under Haryana
Government to the date of deposit in the State Exchequer; and

(ii) the application has been submitted through proper channel in case
of subsequent appointment.

Note.▬ For competent authority see Note 4 of sub-rule (A) above.

(C) On appointment from one Department to another of Haryana

Government─

On appointment from one department to another department of Haryana,

the benefit of past qualifying service towards pension shall be admissible
provided it is certified by the Head of Department that the application for
new/ subsequent appointment was submitted through proper channel.

(D) On appointment from pensionable to non-pensionable organization ─

On permanent absorption or subsequent appointment of a Government

employee from a Department to a non-pensionable Organization under
any State Government or Government of India, pro-rata pensionary
benefits shall, in lump sum or otherwise as per option exercised by the
concerned Government employee, be admissible of the qualifying service
rendered before permanent absorption or subsequent appointment, as the
case may be, provided the application has been submitted through proper
channel. The pro-rata pensionary benefits shall be payable from the date
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 25

of permanent absorption or subsequent appointment and shall be released

within six months from the date of submission of documents complete in
all respects required for the purpose. The incumbent has to resign from
service which will be a technical formality. No family pension shall be
admissible in case of death after the date of permanent absorption or
subsequent appointment.

Note.▬ The competent authority for this purpose shall be the appointing
authority or Head of Department, whichever is higher.

16. Resignation to join subsequent appointment is a technical resignation.―

Resignation from the post held before joining the new/subsequent appointment
from one Department to another or from any other Government to Haryana
Government shall be treated as technical resignation; provided the application
for the new/subsequent appointment has been submitted through proper
channel or at the time when the concerned Government employee was not in
service in any Department/Organization under any Government.

17. Special additions to service qualifying for superannuation pension.―

(1) Except as otherwise provided in these rules, a Government employee who

retires from a service or post shall be eligible to add to his service
qualifying for superannuation pension (but not for any other class of
pension)—

(i) the actual period not exceeding one-fourth of the length of his
service; or

(ii) the actual period by which his age at the time of recruitment exceeds
twenty-five years; or

(iii) a period of five years,

whichever is least, if the service or post to which the Government

employee is appointed is one─

(a) for which post-graduate research or specialist qualification, or experience

in scientific, technological or professional fields is essential; and

(b) to which candidates of more than twenty-five years of age are normally
recruited:
26 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Provided that this concession shall be admissible to a Government

employee ─

(i) appointed by direct recruitment and not by promotion;

(ii) who has actual qualifying service of ten years or more at the time of
superannuation retirement;

(iii) appointed to a post, the recruitment rules of which contain a specific

provision that the service or post is one which carries the benefit of
this rule:

(2) The concession referred to sub rule (1) shall also be admissible on
subsequent appointment from any other post to such a post in the same or
any other department; provided the Government employee shall be
entitled either to count his past qualifying service for superannuation
pension or to get concession under sub-rule (1). He shall exercise an
option to this effect within one year from the date of joining. The option
once exercised shall be final.

(3) In case of the members of Superior Judicial Service appointed by direct

recruitment from the Bar, the actual period of practice in Bar not exceeding
ten years, shall be added to the service qualifying for superannuation
pension and other retirement benefits.

Note.▬ The decision to grant the concession under this rule shall be taken
within two years from the date of recruitment by the Administrative
Department in consultation with the Finance Department.

18. Benefit of military service towards pension.―

On re-employment, before the 1st January, 2006 in any Department of Haryana

Government, of an ex-serviceman discharged from pensionable military service
without earning a military pension under the military rules, the past military
service qualifying for pension shall be counted towards civil pension at the time
of retirement subject to refund of pensionary benefits received from military
authorities, with interest, either in thirty-six installments or in lump sum. The
interest shall be levied at the rate applicable on General Provident Fund
accumulation from time to time computed in the same manner (i.e. with annual
compounding) for the period from date of receipt of pensionary benefits till the
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 27

date of refund to the Government. For this purpose an option within one year
from the date of joining civil service shall be exercised. The right to count the
previous qualifying military service shall not revive until the whole amount has
been refunded. This benefit alongwith condonation of break between military
and civil service, if any, upto three years, may be granted by the Head of
Department or appointing authority, whichever is higher.

Note 1.▬ In the case of a Government employee, who, having elected to refund
the pensionary benefits dies before the entire amount is refunded, the
unrefunded amount of pensionary benefits shall be adjusted against the
death gratuity which may become payable to his family.

Note 2.▬ In cases where after the issue of the orders by the competent
authority on the basis of option exercised by an employee for counting of
past service for pensionary benefits, if an individual does not deposit the
amount of pensionary benefits already received by him from military
authorities within one month of the receipt of communication from the
Government, penal interest at the rate of ten percent per annum shall also
be charged for the default period in addition to normal rate of interest.

Note 3.▬ The sanction regarding counting of military service shall be accorded
by the competent authority at the time of appointment of the person
concerned and not at the time of his retirement from civil service. Sanction
accorded in such a case shall require specifically to mention the amount
of pensionary benefits recoverable in lump sum with interest as specified
above. The gratuity once deposited in order to secure the benefit of
counting former military service for civil pension shall not be paid back in
any circumstances.

19. Benefit of past service in case of re-instatement on appeal.―

(a) A Government employee dismissed, removed or compulsorily retired from

public service, reinstated on appeal or revision, shall be entitled to count
his past service qualifying for pension.

(b) Where the period between dismissal, removal or compulsory retirement,

as the case may be, followed by re-instatement has been treated as duty
by the competent authority the same shall also be counted for the purpose
of pension. If the same is converted into leave of the kind due the same
28 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

shall be qualifying for pension upto the extent it is admissible under the
rules.

Note.▬ When the period of suspension, if any, is treated as non-duty, the past
qualifying service shall not be forfeited.

20. Interruption in service on subsequent appointment at different stations.―

In cases where an interruption in service is inevitable due to the two
appointments being at different stations, such interruption, not exceeding the
joining time permissible under the rules on transfer in public interest, shall be
covered by—

(i) grant of leave of any kind due to the Government employee on the date of
relief on his subsequent appointment from one department to another of
Haryana Government; and

(ii) formal condonation under rule 14(2) in all other cases.

21. Forfeiture of past service for pension.―

Save as otherwise provided, past service of a Government employee shall be

forfeited towards pension and death-cum-retirement gratuity in the following
circumstances:-

(a) an interruption in service caused by wilful absence from duty;

(b) resignation from public service; or

(c) dismissal or removal from service under the Haryana Civil Services
(Punishment and Appeal) Rules, 2016.

22. Benefit of past service on re-employment of a pensioner in receipt of

compensation or invalid pension.―

While working in any department of Haryana Government, a Government

employee who initially entered in service on regular basis before the 1st January,
2006 but later on─

(i) was terminated from Government service, due to abolition of post, with a
compensation pension or service gratuity; or

(ii) was retired from service due to permanently incapacitated with invalid
pension or service gratuity, but is sufficiently restored to health,
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 29

if re-employed before the age of superannuation, shall be entitled to benefit of

past service towards pension subject to refund of pensionary benefits alongwith
interest as per provision in rule 18 ibid. For this purpose, an option within one
year from the date of re-employment shall be exercised. If such pensioner does
not opt to refund the pensionary benefits already received, he shall be covered
under Defined Contributory Pension Scheme.

23. Re-employment after retirement is not qualifying for pension.― (1) No

Government employee shall retire with a view to being re-employed, and
drawing pension in addition to pay in any Department or Organization under
Haryana Government.

(2) A person who is in receipt of superannuation or retiring pension shall not

be re-employed in service, except where it is utmost necessary in public
interest and in a purely temporary capacity with the sanction of the
competent authority. The re-employment shall not be extended beyond
the age of sixty-five years of the Government employee. The service
rendered on re-employment after retirement shall not qualify for pension.

**********
30 HARYANA CIVIL SERVICES (PENSION) RULES, 2016
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 31

Chapter - V

Different kinds of Pension and conditions for grant

of Pension

24. Different kinds of Pension.―

There are four kinds of pension which are as under:-

(a) Compensation pension;
(b) Invalid pension;
(c) Retiring pension;
(d) Superannuation pension.

25. Grant of compensation pension.―

(1) When the services of a Government employee is dispensed with owing to

the abolition of his post, he shall have the option either of─
(a) taking compensation pension to which he may be entitled for the
qualifying service of ten years or more he had rendered; or
(b) accepting another post or transfer to another establishment even
on a lower pay scale/post, if offered and continuing to count his
previous qualifying service for pension.
(2) (a) Notice of at least three months or pay and allowances in lieu of
notice period falling short shall be given to Government employee by
the appointing authority before his services are dispensed with on
the abolition of his post.
(b) The services of Government employee shall be deemed to be
dispensed with immediate effect on payment of pay and allowances
in lieu of notice given to him under clause (a). He shall be entitled to
compensation pension, if otherwise admissible, from the next day of
such discharge and the pension shall not be deferred till the expiry of
the period of three months for which he is paid pay and allowances.
Note.▬ Pay and allowances paid in lieu of notice period includes House Rent
Allowance and other Compensatory Allowances and shall be in addition to
compensation pension for the said period.
(3) A Government employee, who has been granted pay and allowances in
lieu of notice period if re-employed before the expiry of the notice period
32 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

for which he has received pay and allowances, shall be required to refund
the pay and allowances.
26. Grant of invalid pension.―

(1) Invalid pension may be granted to a Government employee, who is retired

from service on account of any bodily or mental infirmity, certified by the
medical board, which permanently incapacitates him for the service. The
Appointing authority shall have the power to require a Government
employee to appear before a medical board to test his physical fitness for
the efficient discharge of the duties of his post, whenever, it has reason to
believe that the Government employee is not physically fit to carry out his
duties satisfactorily.

Note 1.▬ Before taking any action under this rule, provisions of section 47 of
Persons with Disabilities (Equal Opportunities, Protection of Rights and
Full Participation) Act, 1995 (Central Act 1 of 1996) shall be complied with.
Extract of section 47 ibid is available at the end of this rule.

Note 2.▬ Any particular group of employees, covered under these rules, are
excluded from the (Equal Opportunities, Protection of Rights and Full
Participation) Act, 1995 by the competent authority shall be considered for
Invalid Pension in lieu of benefit under the Act.

(2) If the incapacity is directly due to irregular or intemperate habits, no

pension shall be granted. If it has not been directly caused but has been
accelerated or aggravated by such habits, it shall be for the authority by
which the pension is grantable to decide what reduction shall be made on
this account.

(3) No medical certificate of incapacity for service shall be granted by the

medical board unless the applicant produces a letter to show that the
Head of Office is aware of the intention of the applicant to appear before
the medical board.

(4) The medical board shall record the reasons for disability of the
Government employee specifying the disease accountable for the
disability and merely a simple certificate of inefficiency due to old age or
natural decay from advancing years shall not be sufficient.

Note.▬ Senile contract, arterial changes consequent on senile decay, general

 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 33

nervous breakdown, and commencing cataract may be treated as specific

disease.
(5) Where the medical board has declared a Government employee fit for
further service of less laborious character than that which he had been
doing, he shall, provided he is willing to be so employed, be employed on
lower post and if there be no means of employing him even on a lower
post, he may be retired from service on invalid pension.
(6) The form of medical certificate to be issued by the medical board in
respect of a Government employee applying for invalid pension or
otherwise while in or out of India, shall be as follows:-

"Certified that we have carefully examined Sh._________________________

s/o___________________________, aging _____________ years employed as
_______________________ in ________________________________(Office/
Department) taking into account all the facts of the case as well as his present
condition, we consider him to be completely and permanently incapacitated for
further service of any kind in the Department to which he belongs in
consequence of ______________________________ (here state disease and
reason).
Note 1.▬ If the incapacity is obviously the result of intemperance, substitute for
the last sentence as under :
"In our opinion his incapacity is the result of irregular or intemperate
habits”.

Note 2.▬ If the incapacity does not appear to be complete and permanent, the
certificate shall be modified accordingly and the following addition shall be
made:-
“We are of the opinion that Shri ___________________________ is fit for
further service of a less laborious character than that which he had been
doing or may, after resting for ________________ days, be fit for further
service of less laborious character than that which he had been doing.”
Place :
Dated : the Medical Board

Extract from the Persons with Disabilities (Equal Opportunities, Protection of

Rights and Full Participation) Act, 1995.
34 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

47. (1) No establishment shall dispense with or reduce in rank, an employee

who acquires a disability during his service. Provided that, if an
employee, after acquiring disability is not suitable for the post he was
holding, shall be shifted to some other post with the same pay scale
and service benefits:

Provided further that if it is not possible to adjust the employee

against any post, he may be kept on a supernumerary post until a suitable
post is available or he attains the age of superannuation, whichever is
earlier.

(2) No promotion shall be denied to a person merely on the ground of

his disability: Provided that the appropriate Government may, having
regard to the type of work carried on in any establishment, by
notification and subject to such conditions, if any, as may be
specified in such notification, exempt any establishment from the
provisions of this section.

As per section 2 (i) Disability means─

(i) Blindness;
(ii) Low vision;
(iii) Leprosy-cured;
(iv) Hearing impairment;
(v) Loco motor disability;
(vi) Mental retardation;
(vii) Mental illness.”

27. Grant of retiring pension.―

A retiring pension shall be granted to a Government employee in case of─

(i) premature retirement; or
(ii) voluntary retirement; or
(iii) compulsory retirement.

28. Grant of superannuation pension.―

A superannuation pension is granted to a Government employee who is retired

from service on attaining the age of superannuation prescribed for him or the
post held by him, as the case may be, subject to admissibility.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 35

29. Grant of compassionate allowance.―

(1) No pension shall be granted to a Government employee dismissed or

removed for misconduct, insolvency or inefficiency. However,
compassionate allowance may be granted by the Administrative
Department in cases where Government employee is deserving special
considerations:

Provided that the compassionate allowance granted to any

Government employee shall not be more than two-thirds of the pension
which shall have been admissible to him had he been compulsorily retired
on that day and not less than the minimum pension prescribed from time
to time. However, no gratuity shall be admissible to a Government
employee dismissed or removed from service for misconduct, insolvency
or inefficiency.

(2) This rule vests Government with an absolute discretion to grant or not to
grant any compassionate allowance. Each case shall be considered on its
merits after drawn a conclusion on the following points :-

(i) actual misconduct or course of misconduct which occasioned the

dismissal or removal of the Government employee, and also the kind
of service he has rendered.

(ii) if the course of misconduct carries the legitimate inference that the
Government employee service has been dishonest, there can hardly
be any good case for a compassionate allowance.

(iii) poverty is not an essential condition precedent to the grant of a

compassionate allowance, but special regard may also occasionally
be paid to the fact that the employee has a wife and children
dependent upon him.

(3) In the case of those Government employees whose removal or dismissal

results from participation in other objectionable activities affecting or
endangering the security of the State, such proportionate pension may be
granted as may be recommended by the Committee of the Advisors
constituted under the Haryana Civil Services (Safeguarding of National
Security) Rules, 1971.
36 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Note 1.▬ Commutation of such allowance shall also be sanctioned by the

competent authority only on the undertaking from the recipient that the
proceeds of the commutation shall be invested for the permanent benefit
of the commuter’s family.

Note 2.▬ At the time of grant a compassionate allowance, the sanctioning

authority shall not condone deficiencies in service, for the purpose of
determining the amount of pension that shall have been admissible to him
if he had compulsorily retired.

*********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 37

Chapter - VI

Amount of Pension

30. Calculation of qualifying service for pension.―

The amount of pension shall be determined by length of qualifying service which

shall be calculated in terms of completed half yearly period. A fraction of three
months or more shall be treated as a completed half year period for this
purpose.

31. Pension to be calculated in rupees and is payable in India.―

Pensions shall be fixed in rupees and the fraction of a rupee shall be rounded off
to the next higher rupee at the time of computing pension at final stage. The
pension shall be paid in India.

32. Minimum qualifying service for monthly pension.―

The minimum qualifying service required for pension is ten years. On retirement
from service on whatsoever reason before completion of qualifying service of ten
years, pension shall not be admissible. In such a case, service gratuity in
addition to retirement gratuity, if otherwise admissible under these rules, shall be
granted in lieu of pension.

Exception.▬ The condition of minimum 10 years qualifying service shall not be

applicable in case of invalid pension.

Note.▬ The length of qualifying service of nine years and nine months shall be
treated as ten years’ qualifying service for the purpose of this rule.

33. Additional pension on completion of prescribed age.―

(1) On attaining the prescribed age, the pensioners shall be entitled to

additional quantum of pension which shall be as under :-

Age of Pensioner Additional quantum of pension

From 80 years to less than 85 years 20% of basic pension
From 85 years to less than 90 years 30% of basic pension
From 90 years to less than 95 years 40% of basic pension
From 95 years to less than 100 years 50% of basic pension
100 years or more 100% of basic pension
38 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(2) The Additional quantum of pension shall be admissible from the first day of
the month in which a pensioner completes prescribed age. For example, if
a pensioner completes the age of 80 years in the month of August, 2016,
he shall be entitled to additional pension with effect from 1st August, 2016.
Those pensioners, whose date of birth is 1st August, shall also be entitled
to additional pension with effect from 1st August, 2016 on attaining the age
of 80 years and above.

(3) The Principal Accountant General (Accounts & Entitlement), Haryana shall
ensure that the date of birth and the age of pensioner has invariably been
indicated in the pension payment order to facilitate payment of additional
pension by the pension disbursing authority as soon as it become due.
The amount of additional pension shall be shown distinctly in pension
payment order. For example, where pension on retirement is Rs. 10,000
per month, in pension payment order it shall be shown that on attaining the
age of 80 years the Additional Pension shall be Rs. 2,000 per month in
addition to basic pension 10,000/-.

34. Qualifying service for full pension.―

(1) The qualifying service required for full pension is 20 years or as prescribed
from time to time. On retirement from service after completion of 20 years’
or more qualifying service, the amount of pension shall be @ 50% of the
last emoluments subject to 50% of the highest emoluments in the
Government, (i.e. Rs. 39500 @ 50% of Rs. 79,000) or as prescribed from
time to time by the competent authority.
(2) Where the qualifying service is of ten years or more but less than twenty
years, the amount of pension shall be fixed proportionately. A few
illustrations are given below.
(3) The minimum pension shall be Rs. 3500/- per month, or as prescribed
from time to time by the competent authority

Illustrations
Last emoluments Pension on completion of qualifying service of
20 years or more 17 yrs 9 15 years 2 12 years 2
months 1 day months 20 months 29
days days
Rs. 5400+1300 = 6700/2 x 40/40 6700/2 X 36/40 6700/2 X 30/40 6700/2 X
6700 = 3350 = 3015 =2513 24/40
= 2010
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 39

(But not less than minimum pension i.e. Rs. 3500)

Rs. 11540+ 3200 14740/2 x 40/40 14740/2 x 14740/2 x 14740/2 x
=14740 = 7370 36/40 = 6633/ 30/40 = 5528 24/40 =
4422
Rs. 24600+ 5400 30,000/2 x 40/40 30,000/2 x 30,000/2 x 30,000/2 x
=30,000 =15,000 36/40 = 13500 30/40 = 11250 24/40 =
9,000
Rs. 30690+ 7600 38290/2 x 40/40 38290/2 x 38290/2 x 38290/2 x
=38290 =19145 36/40 =17231 30/40 = 14359 24/40 =
11487
Rs. 51850+ 12,000+ 79,000/2 x 40/40 79,000/2 x 79,000/2 x 79,000/2 x
15963 =39500 (maximum 36/40 = 35550 30/40 = 29625 24/40 =
(NPA @ 25%) pension) 23700
=79813

35. Service gratuity in lieu of pension.―

In cases where service gratuity is admissible the same shall be calculated at the
rate of half month’s emoluments for every completed half yearly period of
qualifying service and neither any additional pension nor family pension shall be
admissible.

36. Last emoluments in case of ‘on leave’ or ‘under suspension’ on the date of
retirement.―

(1) If on the date of his retirement a Government employee is on leave, the

increment due between the period of leave and the date of retirement shall
be taken into account in the last emoluments irrespective of the fact not
actually drawn provided the same shall have otherwise been admissible
had he been on duty on the date of retirement.

(2) If a Government employee is retired from service during the currency of

punishment of withholding of last increment or a series of last increments
without cumulative effect, his last emoluments for pensionary benefits
shall be equal to the same which shall have been admissible had he not
been awarded such punishment.

(3) If on the date of retirement a Government employee is under suspension,

the increment(s), falling during the period of suspension, shall not be taken
into account in the last emoluments for pensionary benefits until the period
of suspension is treated as duty by the competent authority. If the period
of suspension is treated as leave of the kind due the last emoluments shall
include the increment(s), if otherwise admissible during the period of leave
qualifying for pension.
40 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(4) If on the date of retirement a Government employee is on leave or under

suspension and the period of leave or suspension, does not qualify for
pensionary benefits, his last emoluments shall be the same which he was
drawing immediately before proceeding on leave or suspension, as the
case may be.

(5) If on the date of retirement a Government employee is wilful absent from

duty pending final decision regarding treatment of the period of wilful
absence, he shall be entitled to provisional pension on the last
emoluments, notional or actual, admissible immediately before the date of
wilful absence.

37. Last emoluments in case of death while in service.―

(1) If on the date of death while in service a Government employee is under

suspension his emoluments for pensionary benefits shall be the same
which may have been admissible had he been on duty on the date of
death. The increment(s) falling during the period of suspension shall not
be taken into account in the last emoluments for pensionary benefits until
the period of suspension is treated as duty by the competent authority.

(2) If a Government employee dies during the currency of punishment of

withholding of last increment or a series of last increments without
cumulative effect, his last emoluments for pensionary benefits shall be
equal to the same which may have been admissible had he not been
awarded such punishment.

(3) If on the date of death while in service a Government employee is on

leave, his emoluments for pensionary benefits shall be the same which
may have been admissible had he been on duty on the date of death.

(4) If a Government employee dies while in service during the period of

absence of unauthorized leave pending final decision regarding treatment
of the said period, the last emoluments, notional or actual, admissible
immediately before the date of absence shall be taken into account for the
purpose of pensionary benefits.

38. Last emoluments in case of foreign service or deputation.―

(1) Where a Government employee, on the date of death while in service or

 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 41

retirement, as the case may be, is─

(a) on foreign service; or

(b) on deputation/ ex-cadre post in any other department/ Government,

in such case, the last emoluments admissible while on foreign

service/deputation or the presumptive pay admissible in the parent
department, whichever is less, shall be taken into account for the purpose
of pensionary benefits. However, the last emoluments drawn on an ex-
cadre post within the parent Department shall be taken into account for
this purpose.

39. Dearness relief on pension/family pension.―

(1) Dearness Relief means a relief granted to pensioners including family

pensioners due to inflation in prices. It is granted at such rates and
subject to such conditions as the State Government, may specify, from
time to time.

(2) On re-employment of a pensioner in any Department/Organization under

Haryana or any other Government, the dearness relief on pension shall
remain intact during the period of re-employment.

Note.▬ For entitlement of dearness allowance on the basic pay of re-employed

post, see rule 28 of Haryana Civil Services (Allowances to Government
Employees) Rules, 2016.

**********
42 HARYANA CIVIL SERVICES (PENSION) RULES, 2016
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 43

Chapter - VII

Death-cum-Retirement Gratuity

40. Rate and entitlement of death-cum-retirement gratuity.―

(1) Retirement Gratuity.▬

No retirement gratuity shall be admissible if qualifying service is less than

five years at the time of retirement. On retirement from service, retirement
gratuity shall be admissible equal to one-fourth of last emoluments for
each completed half year period of qualifying service. Maximum retirement
gratuity equal to 16½ months’ emoluments in case of Government
employees of Group A, B and C and 17½ months’ emoluments in case of
Group D employees shall, subject to maximum amount of ceiling
prescribed from time to time, be admissible.

Note.▬ This gratuity shall also be admissible in case of termination from service
of a Government employee due to abolition of post, however, no gratuity
shall be granted under this rule, if the employee is dismissed or removed
for misconduct, insolvency or inefficiency.

(2) Death Gratuity to the family of deceased Government employee.▬

In case of death while in service, the death gratuity shall be paid to the
family of deceased Government employee at the following rates :-

Length of qualifying service upto Rate of death gratuity

the date of death
(i) Less than 1 year 2 months’ of emoluments
(ii) One year or more but less than 5 6 months’ of emoluments
years
(iii) 5 years or more but less than 24 12 months’ of emoluments
years
(iv) 24 years or more Equal to retirement gratuity as per
provision in sub-rule (1).

Note 1.▬ The amount of death-cum-retirement gratuity shall not, in any case,
exceed the maximum limit of Rs. 10.00 lakh or as prescribed by the
competent authority from time to time.
44 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Note 2.▬ The fraction of a rupee, shall be rounded off to the next higher rupee.

Note 3.▬ The qualifying service of four years and nine months shall be treated
five years qualifying service for this purpose.

Note 4.▬ In case of death after more than five years qualifying service but less
than twenty-four years of qualifying service, the spell of last five years’
service shall be verified and accepted by the Head of Office.

(3) Death-cum-retirement gratuity to the family of Government employee

who disappeared.▬
The provision as laid down in sub-rule (2) shall be applicable for payment
of death-cum-retirement gratuity to the family of a Government employee,
to whom these rules are applicable, is disappeared while in service. The
payment shall be made after six month from the date of lodging an FIR
subject to production of Indemnity Bond specimen available at the end of
this rule.

(4) Recovery from death-cum-retirement gratuity.▬

Recovery of Government dues such as over issues of pay, allowances,

leave salary, house rent, travelling allowance, outstanding motor car,
house building or other loan(s) and advance(s), licence fee, etc. can be
effected from death-cum-retirement gratuity admissible under this rule

(5) Lapse of death-cum-retirement gratuity.▬

Where a Government employee dies while in service or after retirement

without receiving the amount of gratuity and leaves behind no family and─

(a) has made no nomination, or

(b) the nomination made by him does not subsist,

the amount of death-cum-retirement gratuity payable in respect of such

Government employee under these rules shall lapse to the Government:

Provided that the amount of death gratuity/retirement gratuity shall

be payable to the person in whose favour a succession certificate in
respect of the gratuity, in question, has been granted by a Court of Law.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 45

41. Nomination for death-cum-retirement gratuity.―

(1) A Government employee shall, after joining regular service, make a

nomination, conferring on one or more persons, the right to receive any
death-cum-retirement gratuity admissible under these rules which has not
been paid to him before death; provided that if, at the time of making the
nomination, the Government employee has a family, the nomination shall
be in favour of member(s) of his family covered under sub-clause (1) of
clause (A) of sub rule (10) of rule 8 of these rules. Failing sub clause (1),
the nomination shall be made in favour of member(s) covered under sub-
clauses (2) and (3) of clause (A) of sub rule 10 of rule 8. Failing clauses
(2) and (3), the nomination may be made in favour of any other person or
persons.

Explanation.▬ "Persons" for the purpose of this rule shall include any company
or association or body of individuals, whether incorporated or not.

(2) The nomination shall be made in the prescribed Form Pen-1. Every
nomination made and every notice of cancellation given by a Government
employee shall be countersigned by the Head of Office indicating the date
of receipt and keep it in safe custody. It shall, to the extent that it is valid,
take effect on the date on which it is received by the Head of Office.
Suitable entry regarding receipt of nomination shall be made in the service
book of the Government employee concerned.

(3) A Government employee who nominates more than one person shall
specify in the nomination the amount of share payable to each of the
nominees, in such manner as to cover the whole amount of the gratuity.

42. Provision of other person(s) in case of death of nominee(s).―

In respect of any specified nominee, that in the event of his predeceasing the
Government employee the right conferred upon that nominee(s) shall pass to
such other person(s) as may be specified in the nomination; provided that if at
the time of making the nomination, the Government employee has a family
consisting of more than one member, the person so specified shall not be a
person other than a member of his family.
46 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Note.▬ The forms of nomination provide for only one alternate nominee and it is
not open to a Government employee to nominate more than one alternate
nominee against any original nominee.

43. Invalidation of nomination.―

(a) The nomination shall become invalid in the event of happening of the
contingency specified therein.

(b) The nomination made by a Government employee who has no family at

the time of making it, or a provision made in nomination under rule 41 by a
Government employee whose family consists at the time of making the
nomination of only one member, shall become invalid in the event of the
employee subsequently acquiring a family, or an additional member in the
family, as the case may be.

44. Cancellation of nomination.―

(1) A Government employee at any time may make any change or cancel the
nomination already made, by sending a notice in writing to the Head of
Office, provided that along with such notice, a fresh nomination made in
accordance with this rule shall be sent. Fresh nomination may also be
made even after retirement if such a contingency arises.

(2) Immediately on the death of a nominee, in respect of whom no special

provision has been made in the nomination under rule 42, or on the
occurrence of any event, by reason of which the nomination becomes
invalid, in pursuance of rule 43, the employee shall send to the Head of
Office a notice in writing formally cancelling the nomination, together with a
fresh nomination made in accordance with this rule.

45. Persons to whom death-cum-retirement gratuity is payable.―

(1) In case of death while in service or after retirement before the release of
death-cum-retirement gratuity admissible under these rules, the death-
cum-retirement gratuity shall be paid to the person(s) on whom the right to
receive the gratuity is conferred by means of a nomination under rule 42.

(2) If there is no such nomination or if the nomination made does not subsist,
the gratuity shall be paid in the manner indicated below: -
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 47

(a) if there are one or more surviving members of the family as in sub clause
(1) of clause (A) of sub rule (10) of rule 8 of these rules to all such
members in equal shares;

(b) if there are no such surviving members of the family as in sub-clause (a)
above, but there are one or more members as in sub clauses (2) and (3)
of clause (A) of sub rule (10) of rule 8 of these rules, to all such members
in equal shares.

(3) The eligibility of family member to receive the share of death-cum-

retirement gratuity of a deceased Government employee shall be
considered as on the date of death. The attaining of age or marriage of
the eligible family member after the date of death of Government
employee shall not affect the right to receive his/her share of death-cum-
retirement gratuity.

(4) Where death-cum-retirement gratuity is to be granted to a minor member

of the family of the deceased Government employee, it shall be payable to
the guardian on behalf of the minor.

Note.▬ Succession Certificate or Will does not constitute a legal right to claim
the death-cum-retirement gratuity where valid nomination subsists in the
office record. The pension sanctioning authorities shall not wait for any
succession certificate or will in such a case.

46. Debarring a family member or nominee to receive death-cum-retirement

gratuity.―

(1) In case family member or nominee, eligible to receive death-cum-

retirement gratuity in terms of these rules is charged with the offence of
murdering the Government employee or for abetting in the commission of
such an offence, his claim to receive his share of gratuity shall remain
suspended till the conclusion of the criminal proceedings instituted against
him.

(2) If on the conclusion of the criminal proceedings referred to in sub-rule (1),

the person concerned is -

(a) convicted for the murder or abetting in the murder of the Government
48 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

employee, he shall be debarred from receiving his share of gratuity which

shall be payable to other eligible members of the family, if any.

(b) acquitted of the charge of murdering or abetting in the murder of the

Government employee, his share of gratuity shall be payable to him.

**********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 49

Chapter – VIII

Family Pension

47. Admissibility of family pension.―

(1) The family pension shall be admissible to the family of a deceased

Government employee, covered under these rules, in case of death─

(a) after completion of one year service; or

(b) before completion of one year service provided the deceased

Government employee immediately prior to his appointment to the
service or post was examined by the competent medical authority
and declared fit for Government service.

However, the family pension shall be payable to the eligible member of the
family of deceased Government employee after the cessation of
compassionate financial assistance.

Note.▬ The period of one year service includes period of training which is
compulsory before appointment on regular basis and period of
extraordinary leave, if any, but does not include the period of suspension
treated as non-duty.

(2) The family pension shall also be admissible to the eligible family member
after death of a pensioner.

(3) Save as otherwise provided in these rules, the family pension shall not be
payable to more than one member of the family of deceased Government
employee or pensioner at the same time. It shall be admissible to the
eligible member as per definition of family for the purpose of family
pension and shall be paid in the manner as laid down in this chapter.

Note.▬ It shall be the duty of son or daughter or siblings or the guardian to

furnish a certificate to the pension disbursing authority as the case may
be, once in a year that (i) he or she has not started earning his or her
livelihood and (ii) he or she has not yet married or remarried. A similar
certificate shall be furnished by a childless widow after her re-marriage or
by the disabled son or daughter or parents to the pension disbursing
50 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

authority, as the case may be, in the month of January and July every year
that she or he or they have not started earning her or his or their livelihood.

Explanation.▬ An eligible person entitled to family pension shall receive the

same for the benefit of all the eligible persons of the family.

48. Determination of family pension.―

(1) The amount of family pension shall be fixed at monthly rates. It shall be
expressed in whole rupees and fraction of a rupee, if any, shall be rounded
off to the next higher rupee.

(2) The family pension shall be calculated at uniform rate of thirty percent of
last emoluments at the time of retirement or death while in service and
shall be subject to minimum of Rs. 3500/- per month and maximum of
thirty percent of the highest emoluments, i.e. Rs. 23,700 at the rate of
thirty percent of Rs. 79,000 or as prescribed from time to time by the
competent authority.

49. Determination of enhanced family pension.―

(1) In the event of death while in service after having rendered not less than
seven years continuous service, the enhanced family pension shall be
admissible to the eligible family member of the deceased Government
employee for a period of ten years after cessation of compassionate
financial assistance irrespective of any upper age limit of the deceased
Government employee. The rate of enhanced family pension shall be
equal to fifty percent of the emoluments last drawn.

(2) In the event of death after retirement, the enhanced family pension shall
be admissible to the family of deceased pensioner for a period of seven
years or upto the date on which the deceased pensioner shall have
attained the age of sixty five years, had he survived, whichever is earlier.
The amount of enhanced family pension shall be determined equal to the
pension of deceased pensioner before his death.

Note.▬ Seven years continuous service includes non-qualifying service but

does not include boy service, if any.

50. Additional family pension on completion of prescribed age.―

(1) On attaining the prescribed age, the family pensioners shall be entitled to
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 51

additional quantum of family pension, as the case may be, which shall be
as under :-

Age of family pensioner Additional quantum of

family pension
From 80 years to less than 85 years 20% of basic family pension
From 85 years to less than 90 years 30% of basic family pension
From 90 years to less than 95 years 40% of basic family pension
From 95 years to less than 100 years 50% of basic family pension
100 years or more 100% of basic family
pension

(2) The additional quantum of family pension shall be admissible from the first
day of the month in which the family pensioner completes prescribed age.
For example, if the family pensioner completes the age of eighty years in
the month of August, 2016, he shall be entitled to additional family pension
with effect from the 1st August, 2016. Those family pensioners, whose date
of birth is 1st August, shall also be entitled to additional family pension with
effect from 1st August, 2016 on attaining the age of eighty years and
above.

(3) The Principal Accountant General (Accounts & Entitlement), Haryana shall
ensure that the date of birth and the age of family pensioner has invariably
been indicated in the pension payment order to facilitate payment of
additional family pension by the pension disbursing authority as soon as it
become due. The amount of additional family pension shall be shown
distinctly in pension payment order. For example, where family pension is
Rs. 10,000 pm, and date of birth is 12th August, 1935, in the pension
payment order it shall be shown that with effect from 01.08.2016 on
attaining the age of eighty years the additional family pension shall be Rs.
2,000 per month in addition to basic family pension 10,000/-.

51. Eligibility of both pension & family pension or two family pensions at a
time.―

(1) The pension or family pension admissible under military rules or under the
rules of a Government other than Haryana Government shall not be a bar
52 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

for pension or family pension admissible under these rules and shall be in
addition. However, at a time neither two pensions of same service nor two
family pensions of a deceased Government employee of Haryana shall be
admissible.

(2) In case of death, while in service or after retirement, of wife or husband

where both are serving under any Department or Organization under
Haryana Government and both are governed by the provisions of these
rules, the family pension in respect of the deceased shall become payable
to the surviving husband or wife, as the case may be. In the event of the
death of both husband and wife, the surviving eligible child or children
shall be granted the two family pensions in respect of the deceased
parents, subject to the limits specified below, namely,─

(a) (i) if the surviving child or children is or are eligible to draw two
enhanced family pensions at the rate mentioned in rule 49, the
total amount of the both enhanced family pensions shall be
limited to thirty-nine thousand five hundred per mensem;

(ii) if one of the enhanced family pensions ceases to be payable at

the rate mentioned in rule 49, and in lieu thereof the normal
family pension at the rate mentioned in rule 48 becomes
payable, the amount of the both family pensions shall also be
limited to thirty-nine thousand five hundred per mensem;

(b) if both the family pensions are payable at the rate mentioned in rule
48, the amount of two family pensions shall be limited to Rs. 23,700/-
per mensem.

(3) Where one of the spouse is a pensioner of Central Government or any

other State Government and another is a pensioner of Haryana
Government and is governed by the provision of these rules, in case of
death of pensioner of Haryana Government the family pension shall be
admissible to the eligible family member.

52. Regulation of family pension in case of criminal proceedings.―

(1) Where a family member, who in the event of death of Government

employee while in service or pensioner, is eligible to receive family
pension, is charged with the offence of murdering the Government
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 53

employee or pensioner or for abetting in the commission of such an

offence, the claim of such member, including other eligible member(s) of
the family to receive the family pension, shall remain suspended till the
conclusion of the criminal proceedings instituted against him.

(2) If on the conclusion of the criminal proceedings referred to in sub rule (1),
the persons concerned is─

(i) convicted for the murder or abetting in the murder of the Government
employee or pensioner, as the case may be, such a person shall be
debarred from receiving the family pension which shall be payable to
next eligible member of the family, from the next day of the death of
Government employee or pensioner;

(ii) acquitted of the charge of murder or abetting in the murder of the

Government employee or pensioner, the family pension, shall be
payable to such person from the next day after the cessation of
compassionate financial assistance in respect of deceased
Government employee or from next day of the death of pensioner,
as the case may be.

53. Furnishing the size of family on joining and also from time to time.―

(1) As soon as a person joins Government service, he shall give details of his
family in the following Form to the Head of Office. If he has no family at the
time of joining, he shall furnish the details in the said Form as soon as he
acquires a family.

(2) The Government employee shall communicate to the Head of Office any
subsequent change in the size of the family, including the fact of marriage
of his female child.

(3) The Head of Office shall, on receipt of the said Form get it pasted on the
Service Book of the Government employee concerned and acknowledge
receipt of the said Form and all further communications received from the
Government employee in this behalf. On receipt of communication from
the Government employee regarding any change in the size of his family,
the Head of Office shall have such a change incorporated in the said
Form.
54 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(4) As and when the disability referred to rule 63 manifests itself in a child
which makes him/her unable to earn his/her living, the fact shall be
brought to the notice of the Head of Office duly supported by a Medical
Certificate issued by the Board, and it shall be indicated in this form by the
Head of Office.

Form
Details of Family

Name of the Government employee

Designation

Date of birth

Date of appointment
Details of the members of my family as on
Name of the members Date of birth Relationship with Aadhaar Remarks
of family the Government No.
employee

1 2 3 4 5 6
1
2
3
4
5
6

I hereby undertake to keep the above particulars up-to-date by notifying

to the Head of Office any addition or alteration.

Place: __________________ Signature of Government employee

Dated, the _______________

Countersigned

Signature of Head of Office

(with date and stamp of office)
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 55

54. Family pension to next eligible family member in the event of death of
pensioner.―

In the event of death of a pensioner, the family pension to his/her widow/

widower shall be made under the same pension payment order under which the
pensioner was drawing his pension. The pension disbursing authority shall start
payment of family pension to the widow/widower on receipt of death certificate of
the pensioner along with a simple request for the grant of family pension. If the
widow/widower is not alive or eligible then the family pension shall be payable to
the other eligible family member(s), who shall apply to the concerned pension
disbursing authority by surrendering the pension payment order of the pensioner
along with two copies of self photograph and the other necessary documents as
required by the pension disbursing authority. The pension disbursing authority
on receipt of such request shall forward the case to the Principal Accountant
General (Accounts & Entitlement), Haryana for issue of fresh pension payment
order. Such member shall also be entitled to receive the life time arrears of
family pension, if any, without production of succession certificate. Where there
is no next family member eligible for family pension, the payment of life time
arrears shall be made as per nomination provided for death-cum-retirement
gratuity otherwise on production of succession certificate.

55. Family pension to judicially separated spouse.―

(1) Where a Government employee dies leaving behind a judicially separated

husband or wife and no child or children, the family pension in respect of
the deceased shall be payable to the person surviving:

Provided that where in a case the judicial separation is granted on

the ground of adultery and the death of the Government employee takes
place during the period of such judicial separation, the family pension shall
not be payable to the person surviving if such surviving person was held
guilty of committing adultery.

(2) Where a Government employee dies leaving behind a judicially separated

husband or wife with a child or children, the family pension payable in
respect of deceased shall be payable to the surviving person:

Provided he or she is the guardian of such child or children.

56 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Provided further that where the surviving person has ceased to be the
guardian of such child or children, such family pension shall be payable to the
person who is the actual guardian of such child or children.

Subject to the proviso to sub-rule (1), after the child(ren) cease(s) to be eligible
for family pension under this rule, such family pension shall become payable to
the surviving judicially separated spouse of the deceased Government employee
till his or her death or remarriage, whichever is earlier.

56. Family pension to post retiral spouse and children.―

The post retiral spouse shall be entitled to family pension from the date following
the date of death of the pensioner. Where the deceased pensioner is survived
by a post retiral wife but has left behind eligible child(ren) from pre retiral spouse
who is not alive, the eligible child(ren) shall be entitled to the share of family
pension which the mother shall have received if she had been alive at the time of
the death of the pensioner:

Provided that when the share(s) of family pension payable to the eligible
child of deceased wife or to post retiral wife ceases to be payable, such share(s)
shall not lapse, but shall be transferred to the next eligible member. Where
there is no such member, it shall be transferred in full to the post retiral wife or
child of such deceased wife, as the case may be.

Note.▬ After the ineligibility of post-retiral spouse, the post-retiral child(ren)

shall be considered for family pension.

57. Family pension to more widows than one in equal shares.―

Where a deceased Government employee is survived by more than one widow if

permissible under personal law, the family pension shall be payable to the
widows in equal shares upto the date of eligibility. When one of them becomes
ineligible for family pension, her share of the family pension shall become
payable to her eligible child, if any:

Provided that if any child of such widow is not eligible for family pension,
the share of the family pension shall not lapse but shall be transferred to the
other widow(s) in equal shares or if there is only one such other widow, in full, to
her.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 57

Note 1.▬ The minimum ceiling of family pension shall not be applicable on the
share of family pension admissible under this rule.

Note 2.▬ The provision of this rule shall not be applicable to Hindu Government
employee because any second marriage after the commencement of
Marriage Law (Amendment) Act, 1976 during the lifetime of his first wife is
a nullity and have no legal effect. Such second marriage cannot be valid
on the ground of any custom. In fact, a custom opposed to an expressed
provision of law is of no legal effect. So, the second wife shall not be
entitled to the family pension as a legally wedded wife.

58. Family pension in equal shares to widow and child from another wife.―

Where a deceased Government employee is survived by a widow but has left

behind eligible child(ren) from another wife, who is not alive, the eligible
child(ren) shall be paid the share of family pension which the mother shall have
received, if she had been alive at the time of the death of the Government
employee:

Provided that when the share of family pension payable to such a child or
to a widow ceases to be payable, such share shall not lapse, but shall be
payable to the other widow and/or to the other child or children otherwise
eligible, in equal shares, or if there is only one widow or child, in full, to such
widow or child.

Note.▬ The minimum ceiling of family pension shall not be applicable on the
share of family pension admissible under this rule.

59. Family pension in equal shares to widow and child from a divorced wife.―

Where the deceased Government employee or pensioner is survived by a widow

but has left behind eligible child(ren) from a divorced wife or wives, the family
pension shall be payable in equal share:

Provided that when the share(s) of family pension payable to such a child
or children or to widow ceases to be payable, such share, shall not lapse, but
shall be payable to the other widow or widows and/or to the other child(ren)
otherwise eligible, in equal shares, or if there is only one widow or child, in full, to
such widow or child, and thereafter to the next eligible family member.
58 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Note.▬ The minimum ceiling of family pension shall not be applicable on the
share of family pension admissible under this rule.

60. Family pension to the child of marriage invalid under marriage law
(amendment) Act, 1976.―

(1) Notwithstanding that a marriage which is null and void under Section 11 of
Marriage Law (Amendment) Act, 1976, but the child of such marriage, who
have been legitimate if the marriage had been valid, shall be legitimate,
whether or not─

(a) a decree of nullity is granted in respect of that marriage under this

act;

(b) the marriage is held to be void otherwise than on a petition under

this Act.

(2) The right of such child is required to be protected and shall accrue after
the date of ineligibility of legally wedded wife. The family pension shall be
distributed equally among the eligible child of legally wedded wife and the
eligible child cover under sub-rule (1):

Provided that when the share(s) of family pension payable to a child

ceases, such share shall not lapse but shall be payable to the next eligible
child, if there is only one eligible child, in full, to such child, and thereafter
to the next eligible family member.

Note.▬ No payment of death-cum-retirement gratuity, Compassionate Financial

Assistance, Leave encashment etc. shall be made to the above said child
of marriage invalided under Marriage Law (Amendment) Act, 1976 when
the legally wedded wife is eligible for the same.

61. Family pension to twin children.―

Where the family pension is payable to twin children, it shall be paid to such
children in equal shares:

Provided that when one such child ceases to be eligible, his/her share
shall be transferred to the other child and when both of them cease to be
eligible, the family pension shall be payable to the next eligible single or twin
children, as the case may be.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 59

62. Family pension to minor child through natural or de facto guardian.―

In the event of remarriage or death of the widow/widower, if the family pension is

payable to the minor child under these rules, it shall be paid through their natural
guardian, if any, otherwise through their de facto guardian on the production of
indemnity bond, till the minor attains the age of 18 years. However, In disputed
cases, payment shall be made through a legal guardian appointed by the Court
of law.

Note.▬ For specimen of Indemnity Bond See rule 65.

63. Family pension to disabled children.―

Where the family pension in respect of a deceased Government employee or

pensioner is to be paid to a dependent disabled son or daughter (married or
unmarried) who is suffering from any disorder or disability of mind or is
physically crippled and is unable to earn a livelihood, it shall be regulated as
under:-

(1) Where a deceased Government employee is survived by two or more

children and one child among them is suffering from disorder or
disability of mind or who is physically crippled or disabled and is
unable to earn a living, the family pension shall be initially payable to
the one elder/eldest among physically fit children until he/she
becomes ineligible for the same. Thereafter, family pension shall be
paid to the next physically fit children up to the period of eligibility.
When all physically fit children become ineligible for Family pension, it
shall be resumed in favour of the disabled child and shall be paid to
him/her through the guardian as if he/she is a minor except in the
case of the physically crippled son/daughter who has attained the age
of majority.

(2) Family pension shall be payable on production of medical certificate

and subject to following conditions:-

(a) he is incapable of earning his livelihood and was fully dependent

upon the deceased Government employee/ pensioner;

(b) person with impairment in functions of the body shall be

examined by the Board under the Chairmanship of the Civil
60 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Surgeons of the District. Board shall include the specialist

according to the requirement. The Appellant medical board is at
Post Graduate Institute of Medical Science, Rohtak. The
persons residing in Chandigarh/Panchkula shall also be
examined by the Disability Medical Boards of General Hospital,
Sector 16, Chandigarh and Government Medical College &
Hospital, Sector 32, Chandigarh with the appellant Medical
Board at Post Graduate Institute of Medical Education and
Research, Chandigarh.

(c) The Medical certificate issued by the medical board is required

once in the case of permanent mental or physical disability
including mental retardation. Where the disability is temporary,
Medical certificate of the medical board is required once in every
five years to the effect that he or she continues to suffer from
disorder or disability of mind or continues to be physically
crippled or disabled which shall be produced by the person or
the guardian who is receiving family pension.

(d) Impairment of more than forty per cent of any of the following
kind shall be entitled for benefits. Disabilities broadly are of four
types:-

(i) Visual;

(ii) Locomotors;

(iii) Speech and hearing;

(iv) Mental disorders.

(3) In the case of mentally retarded child(ren), the family pension shall be
payable to a person nominated by the deceased Government
employee or pensioner. Where no such nomination has been
furnished to the Head of Office by him during his life-time, it shall be
payable to the person nominated by the spouse of deceased
Government employee later on.

(4) Dependent blind son/unmarried daughter shall be entitled to family

pension upto the date of eligibility on production of medical certificate
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 61

of blindness from a medical board; provided it is evidenced by the

medical certificate that the disability of blindness renders him/her
incapable of earning. The family pension once sanctioned for
dependent blind child shall─

(a) be discontinued from the date when a blind son of 25 years or

more subsequently is cured and becomes capable of earning or
starts earning a living, whichever is the earlier.

(b) remain continue, when a blind daughter is subsequently cured

and becomes capable of earning until─

(i) she starts earning a living; or

(ii) gets married;

whichever is earlier.

(5) In case of more than one such child suffering from disorder or
disability of mind or who are physically crippled or disabled, the family
pension shall be paid in the order of their birth and the younger of
them shall get the family pension only after the elder next above
him/her ceases to be eligible:

Provided that where the family pension is payable to disabled

twin children it shall be paid in equal shares; provided that when one
such child ceases to be eligible his/her share shall be transferred to
the other child and when both of them cease to be eligible, the family
pension shall be payable to the next eligible single child or twin
children, as the case may be.

(6) The family pension under these rules shall be admissible to the
eligible disabled child(ren) whether born before or after retirement.

(7) The person or the guardian who is receiving family pension shall
furnish a certificate to the pension disbursing authority once in the
month of January and July every year that he or she has not started
earning his or her livelihood.

(8) Before sanctioning the family pension for life to any such person, the
competent authority shall satisfy itself that the disability is of such a
nature so as to prevent him from earning his livelihood and the same
62 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

should be evidenced by a certificate obtained from a medical board

setting out, as far as possible, the exact mental or physically condition
of the person.

Note 1.▬ The competent authority to sanction family pension to dependent

disabled child(ren) for life shall be the Head of Department or Appointing
Authority, whichever is junior.
Note 2.▬ Physically disabled dependent brother and sister, where eligible, shall
be granted family pension subject to medical examination as laid down in
this rule for physically disabled children.

64. Family pension to mother or father of deceased Government employee or

pensioner.―

Where the family pension is payable to the dependent parent(s), in the first
instance, it shall be payable to the mother and on her becoming ineligible it shall
be payable to the father up to the date of death or ineligibility, whichever is the
earlier. Where dependent parents are living separately, the family pension shall
be paid to them in equal share.

65. Family pension to the family of Government employee or pensioner who

has disappeared.―
(1) Except as otherwise provided in these rules, the family pension to the
eligible family member of a Government employee or pensioner who─

(a) has suddenly disappeared and whose whereabouts are not known;
or
(b) is reported missing while on pilgrimage, tour, etc.; or
(c) has been kidnapped by insurgents/terrorists;

shall be paid to the eligible family member after the─

(i) cessation of compassionate financial assistance in case of

disappearance of Government employee; or
(ii) period of six months reckoned from the date of registration of the FIR
with the Police Authorities in case of disappearance of a pensioner.

The arrear of compassionate financial assistance or family pension, as the

case may be, shall be paid from the date of disappearance. The Indemnity
Bond shall also be obtained from the family of disappeared Government
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 63

employee or pensioner, as the case may be.

Note.▬ For specimen of Indemnity Bond in case of disappeared Government

employee See rule 65.

(2) A Government employee, against whom the departmental or judicial

proceedings were instituted while in service or after his retirement,
disappeared while drawing provisional or normal pension, the provision of
this rule shall not be applicable. In such cases decision shall be taken
after the conclusion of proceedings pending against the disappeared
Government employee.

(3) A Government employee or pensioner who disappears after committing

fraud or crime, the family pension shall be sanctioned only on acquittal by
the Court of Law or fully exoneration on conclusion of the departmental
proceedings, as the case may be. The family pension, if admissible, shall
accrue from a date after the cessation of compassionate financial
assistance or pension, as the case may be.

Note.▬ The provision of enhanced family pension shall also be applicable to the
families of disappeared Government employees.

INDEMNITY BOND
(See rule 40 and 65)

(to be furnished by the eligible family member in the case of missing

pensioner/family pensioner)

KNOW ALL MEN by these presents that we (a)1__________________________

(b)2____________________________ the widow/son/brother/nominee, etc., of
(c)3____________________________ who has retired from the post of
___________________________ (Designation) in the ___________________
__________________________ Department/Office and who was in receipt of
pension/family pension from _____________________ is reported to have been
missing since _______________________ (hereinafter referred to as ‘missing
pensioner/family pensioner’) resident of ________________________________

1
(a) Full name of the claimant referred to as the ‘Obligor’
2
(b) State relationship of the ‘Obligor’ to the ‘missing pensioner/family pensioner’
3
(c) Name of the 'missing Government pensioner/family pensioner’
64 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(hereinafter called “the Obligor”) and (d)4______________________________

(Son/wife/daughter) of Shri ________________________________ resident of

___________________________________ and ____________________ son/

wife/daughter of Shri______________________________________ resident of
_______________________________________ the Sureties for and on behalf

of the Obligor (hereinafter called “the Sureties”) are held firmly bound to the
Governor of Haryana (hereinafter called “the Government”) in each and every
sum being the arrear of pension/family pension and dearness relief thereon well
and truly to be paid to the Government, on demand and without a demur
together with simple interest at the rate prescribed by Government for General
Provide Fund from the date of payment until repayment for which payment we

bind ourselves and our respective heirs, executors, administrators, legal

representatives, successors and assigns by these presents.

Signed this ___________________________ day of two thousand and

__________________________.

WHEREAS (c) ____________________________ was at the time of his

disappearance a pensioner/family pensioner receiving a pension/family pension
of Rs. ______________ and dearness relief thereon from the Government.

AND WHEREAS the said (c) _________________________ disappeared

on the ____________________ day of ____________________ 20_____ and
there was due to him at the time of disappearance the sum equivalent to the
amount of arrears of pension/family pension due.

AND WHEREAS the Obligor is entitled to family pension of Rs. _______

________________ plus dearness relief thereon.

AND WHEREAS the Obligor has represented that he/she is entitled to the
aforesaid sum and approached the Government for making payment thereof to
avoid undue delay and hardship.

4
(d) Full name or names of the sureties with name or names of the father(s)/ husband(s) and place of
residence.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 65

AND WHEREAS the Government has agreed to make payment of the

arrear of pension/family pension of the sum of Rs.____________________
________________________ (in words) and monthly family pension plus dearness
relief to the Obligor upon the Obligor and the Sureties entering into a Bond in the
above mentioned sum to indemnify the Government against all claims to the
amount so due to the aforesaid missing pensioner/family pensioner.

AND WHEREAS the Obligor and at his/her request the Surety/Sureties

have agreed to execute the Bond in the terms and manner hereinafter
contained.

NOW THE CONDITION OF THIS BOND is such that, if after payment has
been made to the Obligor, the Obligor and/or the Surety/Sureties shall in the
event of a claim being made, by any other person or the missing
pensioner/family pensioner on appearance, against the Government with
respect to the aforesaid sum of Rs.__________________________________
__________________ (in words) and the sums paid by the Government as
aforesaid then refund to the Government the said sum of Rs.______________
_____________________________________ (in words) and each and every
sum paid by Government as family pension together with simple interest equal
to the rate of General Provident Fund and shall, otherwise, indemnify and keep
the Government harmless and indemnified against and from all liabilities in
respect of the aforesaid sums and all costs incurred in consequence of the claim
thereto THEN the above-written Bond or obligation shall be void and of no effect
but otherwise it shall remain in full force, effect and virtue.

AND THESE PRESENTS ALSO WITNESS that the liability of the Surety/
Sureties hereunder shall not be impaired or discharged by reason or time being
granted by or any forbearance act or omission of the Government whether with
or without the knowledge or consent of the Surety/Sureties in respect of or in
relation to the obligations or conditions to be performed or discharged by the
Obligor or by any other method or thing whatsoever which under the law relating
to sureties would but for this provision shall have no effect of so releasing the
Surety/Sureties from such liability nor shall it be necessary for the Government
to sue the Obligor before suing the Surety/Sureties or either of them for the
amount due hereunder.
66 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

IN WITNESS WHEREOF the Obligor and the Surety/Sureties hereto have

set and subscribed their respective hands hereunto on the day, month and year
above-written.

Signed by the above named 'Obligor' in the presence of

1. ___________________________

2. ___________________________

Signed by the above named ‘Surety’/ ‘Sureties’

1. ___________________________

2. ___________________________

Accepted for and on behalf of the

Governor of Haryana by

____________________________________

(Name and designation of the Officer directed or

authorized to accept the Bond for and on behalf of the
Governor of Haryana)
in the presence of

1. ________________________________.

2. ________________________________

(Name and designation of witness)

NOTE .▬ The Obligor as well as the Sureties shall have attained majority so
that the bond may have legal effect or force.

66. No recovery of commuted value or Government dues from family

pension.―

In case of death after retirement, no recovery of Government loss or any dues in

respect of deceased pensioner shall be made from the family pension.

Note.▬ For recovery of Government dues, Licence fee etc. at the time of
retirement See Chapter 2 and 9 ibid.

**********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 67

Chapter - IX

Procedure relating to Pension

67. High degree priority to pension cases.―

Every pension sanctioning authority dealing with applications for pension under
these rules shall always give a high degree priority to pension cases and they
shall bear in mind that delay in the payment of pensions involves peculiar
hardship. It is essential to ensure that a Government employee begins to receive
his pension on the date on which it becomes due, therefore, the pension cases
of all the Government employees on their retirement shall be sent direct to the
Principal Accountant General (Accounts & Entitlement), Haryana by the pension
sanctioning authority without obtaining any specific administrative approval from
the next higher authority. However, the pension cases of Head of office and
Head of Department shall be sent by the next higher authority.

68. Preparation of list of Government employees due for retirement.―

(1) Every Head of Department/Head of Office shall have a list prepared every
six months, that is, on the 1st January and the 1st July each year of all
Government employees who are due to retire within the next twenty four
months of that date.

(2) In the case of a Government employee retiring for reasons other than by
way of attaining the age of superannuation, the pension sanctioning
authority shall inform the Principal Accountant General (Accounts &
Entitlement), Haryana of the fact of such retirement and shall forward his
pension papers soon after the order of retirement.

(3) When a Government employee retires from service, an office order shall
be issued by 7th of the retiring month specifying the date of his retirement
and a copy of every such office order shall be forwarded immediately to
the Principal Accountant General (Accounts & Entitlement), Haryana.

69. Stages of preparatory work for pension papers.―

Every pension sanctioning authority shall undertake the work of preparation of

pension papers in Form Pen-3 two years before the date on which a
Government employee is due to retire on superannuation. The pension
68 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

sanctioning authority shall divide the period of preparatory work of two years in
the following stages, namely :-

First Stage Verification of Service, emoluments and

making good omission in the Service Book.

Second Stage Obtaining Form Pen-2 from the Government

employee concerned.

Third Stage No Due Certificates

Fourth Stage Forwarding of pension papers to the

Principal Accountant General (Accounts &
Entitlement), Haryana.

70. Verification of service & emoluments and making good omission in the
service book.―

(i) The pension sanctioning authority shall, two years before the date of
retirement, go through the service book of the Government employee and
satisfy himself as to whether the certificates of verification for the entire
service are recorded therein. In respect of the unverified portion(s) of
service he shall arrange to verify the same with reference to pay bills or
other relevant records and record necessary certificates in the service
book.

(ii) If the period of service which having been rendered by the Government
employee in another office/department and is not capable of being verified
in the manner specified in sub-clause (i), a reference shall be made to the
pension sanctioning authority in which the Government employee is shown
to have served during that period for the purpose of verification.

(iii) The detail of service qualifying and non-qualifying for pension shall be sent
to the Government employee. If any portion of service is not capable of
being verified in the manner specified in sub-clause (i) or (ii), the
Government employee concerned shall be informed in Form Pen-10 and
asked to give an undertaking in Form Pen-11 regarding period of
unverified service if actually rendered by him. In support of authentic proof
available with him, he shall produce all documentary evidence and furnish
all information which he can produce or furnish.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 69

(iv) The pension sanctioning authority shall, after taking into consideration the
facts in the written statement, the collateral evidence produced and the
information furnished by that Government employee in support of the said
period of service, after fully satisfying himself about the truth of the facts,
admit that portion of service as having been rendered for the purpose of
calculating the pension.
(v) The pension sanctioning authority while scrutinizing the certificates of
verification of service, shall also identify if there are still other omissions,
imperfections or deficiencies which have a direct bearing on the length of
service qualifying for pension, all efforts shall be made to make good of
the same.
(vi) Any omissions, imperfections or deficiencies including the portion of
service shown as unverified in the service book which it has not been
possible to verify in accordance with the procedure laid down in this rule
shall be ignored and only service qualifying for pension shall be
determined on the basis of the entries in the service book.
(vii) In order to ensure that the emoluments have been correctly shown in the
service book, the pension sanctioning authority shall verify the correctness
of last fixation of pay preceding the date of retirement of a Government
employee.

71. Obtaining of Form Pen-2 from the Government employee concerned.―

After the verification of service and emoluments, the pension sanctioning

authority shall ask the Government employee to submit Form Pen-2 (in
duplicate) completed in all respects not later than one year prior to the date of
his retirement.

72. No due certificate in respect of Government accommodation.―

(A) Steps to be taken by pension sanctioning authority─

(1) The pension sanctioning authority shall write to the Accounts Officer
(Rent)/Rent Assessing Authority at least nine months before the date
of retirement of the Government employee who is in occupation of a
Government accommodation (hereinafter referred to as allottee) for
the issue of a "No due certificate" in respect of the period preceding
eight months of the retirement of the allottee.
70 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(2) Where the Accounts Officer (Rent)/Rent Assessing Authority

intimates the amount of licence fee recoverable in respect of period
mentioned in sub-rule (1), the pension sanctioning authority shall
ensure that outstanding licence fee is recovered in installments from
the current pay and allowances of the allottee and where the entire
amount is not recovered from the pay and allowances, the balance
shall be recovered out of the gratuity before the payment is
authorised.
(3) The pension sanctioning authority shall also ensure that licence fee
for the next eight months, that is up to the date of retirement of the
allottee is recovered every month from the pay and allowances of the
allottee.
(4) If in any particular case, it is not possible for the Accounts Officer
(Rent)/Rent Assessing Authority to determine the outstanding
licence fee, in such case pension sanctioning authority may withheld
ten percent of the death-cum-retirement gratuity or fifty thousand
rupees, whichever is less, pending receipt of the further information.

(B) Steps to be taken by Rent Assessing Authority─

(1) On receipt of the intimation under sub-rule (A) (1), the Accounts
Officer (Rent)/Rent Assessing Authority shall scrutinise its record
and inform the pension sanctioning authority eight months before the
date of retirement of the allottee, if any, licence fee was recoverable
from him in respect of the period prior to eight months of his
retirement. If no intimation in regard to recovery of outstanding
licence fee is received by the pension sanctioning authority by the
stipulated date, it shall be presumed that no licence fee was
recoverable from the allottee in respect of the period preceding eight
months of his retirement.
(2) The Accounts Officer (Rent)/Rent Assessing Authority shall also
inform the pension sanctioning authority the amount of licence fee
for the retention of Government accommodation for the permissible
period of six months beyond the date of retirement of the allottee.
(3) The recovery of licence fee for the occupation of the Government
accommodation beyond the permissible period of six months after
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 71

the date of retirement of the allottee shall be the responsibility of the

Accounts Officer (Rent)/Rent Assessing Authority.
Note.▬ For the purpose of this rule, the licence fee shall also include any other
charges payable by the allottee for any damage or loss caused by him to
the accommodation or its fittings.

73. Assessment of Government dues and recovery thereof.―

(1) For the dues other than the dues pertaining to occupation of Government
accommodation, the pension sanctioning authority shall take steps to
assess the dues one year before the date on which a Government
employee is due to retire on superannuation, or on the date on which he
proceeds on leave preparatory to retirement, whichever is earlier.
(2) The assessment of Government dues referred to in sub-rule (1) shall be
completed by the pension sanctioning authority eight months prior to the
date of the retirement of the Government employee.
(3) The dues as assessed under sub-rule (2) including those dues which
come to notice subsequently and which remain outstanding till the date of
retirement of the Government employee shall be adjusted against the
amount of death-cum-retirement gratuity becoming payable to the
Government employee on his retirement.
(4) The expression, "Government dues" includes,
(a) dues pertaining to Government accommodation including arrears of
licence fee, if any;

(b) dues other than those pertaining to Government accommodation, namely,

balance of house building or conveyance or any other loan and advance,
overpayment of pay and allowances or leave salary and arrears of income
tax deduction at source under the Income Tax Act, 1961 (43 of 1961).

Note.▬ Where incomplete pension cases and/or without no due certificate of

loan and advance(s), if any, are sent to the Principal Accountant General
Haryana (Accounts & Entitlement), the pension sanctioning authority
concerned shall be made responsible for initiating disciplinary action
against him.

74. Preparation and forwarding of pension papers in case of retirement or

death while on deputation or foreign service.―
72 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Action for preparation and forwarding of pension papers in accordance with the
provisions of these rules shall be taken by the pension sanctioning authority of
the─

(1) parent department, in case of retirement or death of a Government

employee while on foreign service;

(2) department in which he was last working, in case of retirement or death of

a Government employee while on deputation in any department of
Haryana Government; and

(3) Government/department to which he belongs at that time, in case of

retirement or death while on deputation in a Department other than of
Haryana Government.

75. Forwarding of pension papers to the Principal Accountant General

(A&E).―

(1) The pension sanctioning authority shall complete Form Pen- 3 prior to the
date of retirement of the Government employee and after completion shall
forward, not later than one year before the date of retirement of
Government employee, to the Principal Accountant General (Accounts &
Entitlement), Haryana in Form Pen-4 alongwith the following documents :-

(i) Form Pen-3.

(ii) Form Pen-2 (in duplicate).
(iii) Departmental Data Sheet.
(iv) Copy of retirement order or copy of death certificate, in case of death
while in service.
(v) Service book complete in all respects.
(vi) Four joint photographs with the spouse duly attested by the pension
sanctioning authority or any other Gazetted Officer authorized by him
besides one joint photograph duly attested to be pasted on Form
Pen-3 and Form Pen-2 separately;
(vii) Calculation sheet of pension, commutation of pension, death-cum-
retirement gratuity and family pension (normal and enhanced);
(viii) Statement of qualifying and non-qualifying service with reference to
entries of verification made in service book;
(ix) Three copies of identification marks of both pensioner and spouse;
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 73

(x) Nomination Form Pen-1 for death-cum-retirement gratuity;

(xi) Undertaking regarding refund of excess payment of pension,
commutation of pension and gratuity, if found at a later stage;
(xii) Two slips of specimen signatures or thumb impression (three times)
duly attested by the pension sanctioning authority or any other officer
authorised by him;
(xiii) Undertaking regarding adjustment of long term loans and advances
and rent of Government accommodation to be submitted by the
retiring Government employee;
(xiv) Certificate regarding no judicial or departmental proceedings are
pending at the time of retirement;
(xv) Clearance certificate from Vigilance, in case of Group ‘A’ & ‘B’
Government employees;
(xvi) Discharge certificate of Military Service, if it is to be counted for civil
pension; and
(xvii) Option for Fixed Medical Allowance.
Note.▬ The pension sanctioning authority shall retain a copy of each of the
forms referred above for its record.

(2) Where the payment of pensionary benefits is desired from an accounting

circle other than that of Principal Accountant General, Haryana, the
pension sanctioning authority shall send Form Pen-4 in duplicate to the
Principal Accountant General (Accounts & Entitlement), Haryana.

(3) The pension sanctioning authority shall supply a certified copy of the
calculation sheet of pension, commutation of pension, death-cum-
retirement gratuity and family pension (normal and enhanced) to the
Government employee after submission of pension case to the Principal
Accountant General (Accounts & Entitlement), Haryana.

(4) The pension sanctioning authority after ascertaining and assessing the
Government dues as in rule 73, shall furnish the particulars thereof to the
Principal Accountant General (Accounts & Entitlement), Haryana at least
two months before the date of retirement of the Government employee so
that the dues are recovered out of the gratuity before its payment is
authorised.
74 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

76. Intimation of any event which occurs after forwarding pension papers.―
(1) After forwarding the pension papers to the Principal Accountant General
(Accounts & Entitlement), Haryana, If any event occurs which has a
bearing on the amount of pension admissible, the facts shall be reported to
the Principal Accountant General (Accounts & Entitlement), Haryana, by
the pension sanctioning authority.
(2) If, after the particulars of Government dues have been intimated to the
Principal Accountant General (Accounts & Entitlement), Haryana, any
additional Government dues come to the notice of the pension sanctioning
authority, such dues shall be reported to the Principal Accountant General
(Accounts & Entitlement), Haryana. He shall also record these additional
dues in the last pay certificate.
77. Authorization of pension and gratuity by Principal Accountant General
(A&E), Haryana.―
(1) (a) On receipt of pension papers, the Principal Accountant General
(Accounts & Entitlement), Haryana shall apply the requisite checks
and assess the amount of pension and gratuity and issue the
pension payment order not later than one month in advance of the
date of the retirement of the Government employee if the pension is
payable in his circle of accounting unit.
(b) If the pension is payable in another circle of accounting unit, the
Principal Accountant General (Accounts & Entitlement), Haryana
shall send the pension payment order alongwith a copy of Form Pen-
3 to the Principal Accountant General (Accounts & Entitlement) of
that unit for arranging payment.
(2) The payment of the amount of gratuity to the retired Government
employee as determined by the Principal Accountant General (Accounts &
Entitlement), Haryana under clause (a) of sub-rule (1) shall be authorised
at a Treasury after adjusting the Government dues, if any.
(3) The amount of gratuity withheld against the outstanding licence fee
intimated by the Accounts Officer (Rent)/Rent Assessing Authority and any
other balance amount of the gratuity, if any, shall, on the recommendation
of pension sanctioning authority, be authorised by the Principal Accountant
General (Accounts & Entitlement), Haryana to the retired Government
employee.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 75

78. Refixation of pension.―

(1) Subject to the provision as laid down in rule 10 and 12, and also with the
approval of the Finance Department, the pension once authorised shall not
be refixed to the disadvantage of the Government employee, unless such
refixation becomes necessary on account of─
(a) detection of a clerical error subsequently;
(b) refixation of pay at lower stage with retrospective effect:
Provided that no refixation of pension to the disadvantage of the
pensioner shall be ordered by the pension sanctioning authority after
a period of five years from the date of authorisation.
(2) Where the pension is refixed under (a) or (b) above, the pensioner
concerned shall be served with a notice by the pension sanctioning
authority, by registered post, for refixation of pension and the pensioner
shall send his reply within two months from the date of receipt of notice. In
case the pensioner fails to comply with the notice, the pension sanctioning
authority shall, send the case to the Principal Accountant General
(Accounts & Entitlement), Haryana for refixation of pension and revised
pension payment order.
79. Interest on delayed payment of pension and death-cum-retirement
gratuity.―

(1) No interest shall be payable if the payment of pension and/or death-cum-

retirement gratuity of superannuation retirement have been authorized
within three months and in other kind of retirement within six months from
the date of retirement or from the date the procedure laid down in this
chapter is complied with by the retiring Government employee/family of
deceased Government employee, whichever is later. Where the
pensionary benefits are authorised after the prescribed period and the
delay in authorization was attributable to administrative lapse, simple
interest as of General Provident Fund beyond the prescribed period shall
be paid. However, no interest shall be paid where the delay in
authorization has been caused due to failure on the part of the retiring
Government employee or the family of deceased or disappeared
Government employee to comply with the procedure laid down in this
chapter.
76 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(2) Every case of delayed authorization of pension and/or death-cum-

retirement gratuity shall be considered by the Administrative Department.
Where the Head of Department is satisfied that the delay in the
authorization of pension and/or death-cum-retirement gratuity was caused
on account of administrative lapse, he shall make a recommendation to
the Administrative Department for the payment of interest.

(3) If the recommendation of the Department made under sub-rule (2) is

accepted by the Administrative Department, it shall issue Governor's
sanction for the payment of interest.

(4) In all cases where the payment of interest has been authorised by the
Administrative Department, the Department concerned shall fix the
responsibility and initiate disciplinary proceedings against the Government
employee(s) concerned who are found responsible for the delay in the
authorization of pensionary benefits. The expenditure of interest shall be
recovered from the erring Government employee(s).

(5) No interest on the arrears of pensionary benefits shall be paid, if the

pensionary benefits are revised retrospectively as a result of Government's
decision taken subsequent to the retirement of a Government employee
on account of─

(a) grant of emoluments higher than the emoluments on which

pensionary benefits, already paid, were determined; or

(b) liberalisation in the provisions of these rules from a date prior to the
date of retirement of the Government employee concerned.

(6) Where the Government employee against whom disciplinary proceedings

are pending at the time of retirement and─

(i) he is clearly exonerated and steered clear of all the charges during
the process of disciplinary proceedings and proved innocent, the
pension and death-cum-retirement gratuity due to him shall be paid
alongwith interest as per provisions laid down in sub-rule (1).

(ii) he is held guilty, partially or fully, of the charges leveled against him,
or the same are dropped on account of lack of evidence, i.e. he is
not proved innocent, or disciplinary proceedings are dropped only on
the grounds that the Government employee has retired, no interest
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 77

shall be payable on the pension and death-cum-retirement gratuity if

the same have been authorized within three months from the date of
final decision on the disciplinary proceedings. In case of delay,
interest shall be regulated as per provision laid down in sub-rule (1)
for the delayed period.

Note.▬ Where punishment awarded by the punishing authority is set aside by

the Court of law due to lack of evidence or by giving the benefit of doubt, in
such cases the interest on delayed payment of pensionary benefits shall
not be admissible.

80. Grant of provisional pension where disciplinary proceedings are not

pending.―

(1) The various stages of action laid down in rules of this chapter shall be
strictly followed by the pension sanctioning authority. There shall be an
isolated case where, in spite of following the procedure laid down in rule
69, it shall not be possible for him to forward the pension papers referred
to in rule 75 to the Principal Accountant General (Accounts & Entitlement),
Haryana not later than six months before the date of retirement or where
the pension papers have been forwarded to the Principal Accountant
General (Accounts & Entitlement), Haryana within the prescribed period
but the Principal Accountant General (Accounts & Entitlement), Haryana
may have returned the pension papers to the pension sanctioning
authority for eliciting other information before issue of pension payment
order and order for the payment of gratuity. If the pension sanctioning
authority in such a case is of the opinion that the Government employee is
likely to retire before his pension and gratuity or both shall be finally
assessed and settled in accordance with the provisions of these rules, he
shall, without delay, take steps to determine the period of qualifying
service and the emoluments qualifying for pension after the most careful
summary investigations that may be made. For this purpose he shall─

(i) rely upon such information as may be available in the official

records, and
(ii) ask the retiring Government employee to file an undertaking on plain
paper stating the total length of qualifying service but excluding the
breaks and other non-qualifying periods of service.
78 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(2) The Government employees while furnishing the undertaking as in clause

(ii) of sub-rule (1) shall, at the foot of the statement, make a declaration as
to the truth of the statement.

(3) The pension sanctioning authority shall thereafter determine the qualifying
years of service and the emoluments qualifying for pension in accordance
with the information available in the official record and the information
obtained from the retiring Government employee under sub-rule (1). He
shall, then, determine the amount of provisional pension and amount of
provisional death-cum-retirement-gratuity.

(4) After the amount of pension and gratuity has been determined under sub-
rule (3), the pension sanctioning authority shall take further action as
follows:-

(a) he shall issue a sanction letter and endorse a copy thereof to the
Principal Accountant General (Accounts & Entitlement), Haryana for
authorising payment at a treasury of the following:-
(i) 100% pension as determined under sub-rule (3) as provisional
pension for a period not exceeding six months to be reckoned
from the date of retirement of the Government employee; and
(ii) 100% of gratuity as provisional gratuity determined under sub-
rule (3) after deducting therefrom the Government dues;
(b) he shall indicate in the sanction letter, the amount of Government
dues recoverable from the gratuity.
(5) The amount of provisional pension and gratuity payable under sub-rule (4)
shall, if necessary, be revised on the completion of the detailed scrutiny of
the records.

(6) (a) The payment of provisional pension shall not continue beyond the
period of six months from the date of retirement of Government
employee. If the amount of final pension and the amount of final
gratuity had been determined by the pension sanctioning authority in
consultation with the Principal Accountant General (Accounts &
Entitlement), Haryana before the expiry of the said period of six
months, the Principal Accountant General (Accounts & Entitlement),
Haryana shall―
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 79

(i) issue the pension payment order; and

(ii) authorise the difference between the final amount of gratuity and the
amount of provisional gratuity paid under sub-clause (ii) of clause (a)
of sub-rule (4) after adjusting the Government dues, if any, which
may have come to notice after the payment of provisional gratuity. If
the Government employee was an allottee of Government
accommodation, the amount of gratuity withheld, if any, shall be
refunded on receipt of no demand certificate from the Accounts
Officer (Rent)/Rent Assessing Authority.

(b) If the amount of provisional pension disbursed to a Government

employee under sub-rule (4) is, on its final assessment, found to be
in excess of the final pension assessed by Accountant General,
Haryana, it shall be open to the Principal Accountant General
(Accounts & Entitlement), Haryana to adjust the excess amount of
pension out of gratuity withheld, if any, or recover the excess amount
of pension in installments by making short payments of pension
payable in future.

(c) (i) If the amount of provisional gratuity authorised by the pension

sanctioning authority under sub-rule (4) is larger than the
amount finally assessed, the retired Government employee
shall not be required to refund excess amount actually
disbursed to him.
(ii) The pension sanctioning authority shall ensure that chances of
authorising the amount of gratuity in excess of the amount
finally assessed are minimised and the official responsible for
the excess payment shall be accountable for the over-
payment.
(7) If the final amount of pension and gratuity have not been determined by
the pension sanctioning authority in consultation with the Principal
Accountant General (Accounts & Entitlement), Haryana within a period of
six months referred to in clause (a) of sub-rule (6) the Principal Accountant
General (Accounts & Entitlement), Haryana shall treat the provisional
pension and gratuity as final and issue pension payment order
immediately on the expiry of the period of six months.
80 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

81. Provisional pension only where proceedings are pending at the time of
retirement.―
(1) (a) In respect of a Government employee against whom departmental or
judicial proceedings are pending at the time of retirement, the
Principal Accountant General (Accounts & Entitlement), Haryana
shall authorize the provisional pension equal to the maximum
pension which shall have been admissible on the basis of qualifying
service up to the date of retirement of the Government employee, or
if he was under suspension on the date of retirement, upto the date
of immediately preceding the date on which he was placed under
suspension.
(b) The provisional pension shall be authorised by the Principal
Accountant General (Accounts & Entitlement), Haryana during the
period commencing from the date of retirement up to and including
the date on which, after the concluding of departmental or judicial
proceedings. Final orders are passed by the competent authority.
(c) No gratuity and commuted value of pension shall be authorised to
the Government employee until the conclusion of the departmental
or judicial proceedings and issue of final orders thereon.
Note.▬ This provision shall also be applicable where─
(i) the departmental proceedings under Rule 8 of Haryana Civil
Services (Punishment & Appeal) Rules, 2016 involving any financial
loss to Government are pending at the time of retirement.
(ii) any complaint against the Government employee pertaining to his
dishonesty is pending in State Vigilance Bureau, Lok Ayukat or in
any Government Investigation Agency at the time of retirement.
(2) Payment of provisional pension made under sub-rule (1) (a) shall be
adjusted against final pensionary benefits sanctioned to such Government
employee upon conclusion of such proceedings but no recovery shall be
made where the pension finally sanctioned is less than the provisional
pension or the pension is reduced or withheld either permanently or for a
specified period.
Note.▬ Where any complaint against a Government employee is pending in the
office of Lokayukat Haryana shall be given pensionary benefits after
consultation with the Lokayukat.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 81

82. Procedure for sanction of pensionary benefits to the family of deceased

Government employee.―

(A) Procedure for sanction of Death Gratuity to nominee.▬

(1) Where the Head of Office/Pension Sanctioning Authority has received an

intimation about the death of Government employee while in service, he
shall ascertain whether any death-cum-retirement gratuity, compassionate
financial assistance, family pension, is/are payable to the family of
deceased Government employee subordinate to him.

(2) (a) Where the family of the deceased Government employee is eligible
for death-cum-retirement gratuity under these rules, the pension
sanctioning authority shall ascertain whether the deceased
Government employee had─

(i) nominated any person(s) to receive the gratuity ; or

(ii) not made any nomination or the nomination made does not
subsist, the person(s) to whom the gratuity shall be payable.

(b) The pension sanctioning authority shall intimate to the person(s)

concerned in Form Pen-5 for making a claim for death-cum-
retirement gratuity in Form Pen-6.

(3) If on the date of death, the Government employee was occupying the
Government accommodation, the pension sanctioning authority shall
address the Accounts Officer (Rent)/Rent Assessing Authority for the issue
of ‘No Due Certificate’ in accordance with the provisions of rule 84.

(B) Procedure for sanction of family pension.▬

In case of death while in service, where the family of the deceased Government
employee is eligible for family pension after the cessation of entitlement of
compassionate financial assistance under these rules─
(a) the pension sanctioning authority shall, six months before the cessation of
compassionate financial assistance, intimate to the widow/widower or
other eligible family member in Form Pen-7 for making a claim for family
pension in Form Pen-8;
(b) where the eligible family member of the deceased Government employee
is below the age of 18 years, the guardian of such eligible family member
shall submit a claim in Form Pen-8.
82 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

83. Steps to be taken by pension sanctioning authority in case of death of a

Government employee.―

(1) After obtaining the claim(s) from the family in accordance with the
provisions of sub-rule (A) and (B) of rule 82, the pension sanctioning
authority shall undertake the completion of Form Pen-6 for sanction of
death-cum-retirement gratuity and Form Pen-8 for family pension. The
work for sanction of death-cum-retirement gratuity shall be completed
within one month of the date on which intimation regarding the date of
death of the Government employee has been received.

(2) The pension sanctioning authority shall take steps to ascertain the
Government dues, if any, other than the dues pertaining to the
Government accommodation recoverable from the deceased Government
employee. Such ascertained dues shall be recovered from the amount of
death-cum-retirement-gratuity payable to the family of the deceased
Government employee.

(3) The pension sanctioning authority shall draw the attention of the Principal
Accountant General (Accounts & Entitlement), Haryana to the details of
Government dues outstanding against the deceased Government
employee, namely:─

(a) Government dues pertaining to Government accommodation, if any,

recoverable out of the gratuity before payment is authorised;

(b) amount of death gratuity to be withheld partly as a margin for

adjustment of Government dues which have not been assessed so
far;

(c) the maximum amount of death gratuity to be withheld for the purpose
of clause (b) shall be limited to ten percent of the amount of gratuity
in addition to the amount of Government dues already assessed.

(4) The pension sanctioning authority shall send Form Pen-6 to the Principal
Accountant General (Accounts & Entitlement), Haryana with a covering
letter in Form Pen-9 alongwith the Government employee's service book
duly completed up-to-date and any other documents relied upon for the
verification of service and recovery from death gratuity.

(5) The pension sanctioning authority shall retain one copy of the Form Pen-6
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 83

for his office record. If the payment is desired in other State or accounting
circle, Form Pen-6 shall be sent in duplicate to the Principal Accountant
General (Accounts & Entitlement), Haryana.

84. Action to be taken for no due certificate if deceased was occupying the
Government accommodation.―

(i) If Government employee was occupying the Government accommodation

on the date of death, the pension sanctioning authority on receipt of
intimation regarding the death of the Government employee shall within
seven days of the receipt of such intimation write to the Accounts Officer
(Rent)/Rent Assessing Authority for the issue of ‘No Due Certificate’ so
that authorization of death-gratuity is not delayed. While addressing the
Accounts Officer (Rent)/Rent Assessing Authority for the issue of no due
certificate, the pension sanctioning authority shall also supply the following
information in duplicate (one copy marked to the rent wing and the second
to the allotment wing) :-

(a) name of the deceased Government employee with designation;

(b) particulars of the accommodation (House No., type etc);

(c) date of death of Government employee;

(d) whether the Government employee was on leave at the time of his
death and, if so, the period and nature of leave;
(e) whether the Government employee was enjoying rent free
accommodation;
(f) the period up to which licence fee has been recovered from the pay
and allowances of the deceased Government employee and the
monthly rent of recovery and particulars of pay bill under which last
recovery was made;

(g) if the licence fee had not been recovered up to the date of death and
the family intends to retain Government accommodation for the
permissible period, as prescribed from time to time, from the date of
death of the Government employee at the normal rate of licence fee,
the amount of licence fee outstanding against the deceased
employee shall be recovered from the amount of death-gratuity.

(ii) The recovery of licence fee for the occupation of Government

84 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

accommodation beyond the permissible period of twelve

months shall be the responsibility of the Accounts Officer
(Rent)/Rent Assessing Authority.

(iii) The Accounts Officer (Rent)/Rent Assessing Authority shall

scrutinize their records with a view to determine if licence fee
was outstanding against deceased Government employee. If
any recovery is found, the amount and the period to which
such recovery or recoveries relate shall be communicated to
the pension sanctioning authority within a period of three
months of the receipt of intimation regarding the death of the
Government employee.

(iv) Pending receipt of information under clause (iii) the pension

sanctioning authority shall withhold ten percent of the death
gratuity amount or fifty thousand rupees, whichever is less.

(v) If no intimation regarding recovery of licence fee is received by

the pension sanctioning authority from the Accounts Officer
(Rent)/Rent Assessing Authority within the period prescribed
above, it shall be presumed that nothing was recoverable from
the deceased Government employee and the amount of death
gratuity withheld shall be paid to the person(s) to whom the
amount of death-gratuity was paid. If any lapses come to the
notice later on the Accounts Officer (Rent)/Rent Assessing
Authority shall be responsible for the same.

(vi) If the pension sanctioning authority has received intimation

from the Accounts Officer (Rent)/Rent Assessing Authority
under clause (iv) regarding licence fee outstanding against the
deceased Government employee, the pension sanctioning
authority shall verify from the pay bill if the outstanding amount
of licence fee was recovered from the pay and allowances of
the deceased Government employee. If as a result of
verification, it is found that the amount of licence fee shown as
outstanding by the Accounts Officer (Rent)/Rent Assessing
Authority had already been recovered, the pension sanctioning
authority shall draw the attention of the Accounts Officer
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 85

(Rent)/Rent Assessing Authority to the pay bills under which

the necessary recovery of the licence fee was made and shall
take steps to sanction the balance amount of death gratuity
with-held under clause (iv) to the person(s) persons to whom
the death gratuity was paid earlier subject to condition that no
Government dues other than licence fee is recoverable.

(vii) If the outstanding amount of licence fee was not recovered

from the pay and allowances of deceased Government
employee the outstanding amount shall be adjusted against
the amount of the gratuity withheld under clause (iv) and the
balance, if any, be repaid to the person(s) to whom the amount
of death-gratuity was paid.

85. Verification of service and emoluments of deceased Government

employee for death-cum-retirement gratuity.―

(a) The pension sanctioning authority shall go through the service book of the
deceased Government employee and satisfy himself as to whether
certificates of verification of the service for the entire service are recorded
therein.
(b) If there are any periods of unverified service, the pension sanctioning
authority shall accept the unverified portion of service as verified on the
basis of the available entries in the service book. For this purpose, the
pension sanctioning authority shall rely on any other relevant material to
which he shall have ready access while accepting the unverified portion of
service, the pension sanctioning authority shall ensure that service was
continuous and was not forfeited on account of dismissal, removal, and
resignation from service or otherwise.

(c) The period of qualifying service shall be determined with reference to

entries of service verification in the service book. If in any particular case,
the service book has not been maintained properly despite the
Government's orders on the subject, and it is not possible for the pension
sanctioning authority to accept the unverified portion of service as verified
on the basis of entries in the service book, the pension sanctioning
authority shall confine only to the verified period of service.
(d) For the purpose of determination of emoluments for death-cum-retirement
86 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

gratuity, the pension sanctioning authority shall confine the verification of

correctness of emoluments for a maximum period of one year preceding
the date of death of the Government employee.

(e) In case the Government employee was on extraordinary leave on the date
of death, the correctness of the emoluments for a maximum period of one
year which he drew preceding the date of commencement of extraordinary
leave shall be verified.

Note.▬ The process of determination of qualifying service and qualifying

emoluments shall be completed within one month of the receipt of
intimation regarding the date of death of the Government employee and
the amount of family pension and death-cum-retirement gratuity shall also
be calculated accordingly.

86. Payment of provisional death gratuity when service record is

incomplete.―

(1) Where the deceased Government employee had rendered more than
twenty-four years of service and the entire service is not capable of being
verified and accepted, but the service for the last five years has been
verified and accepted, the family of the deceased Government employee
shall be allowed on the provisional basis, the death-cum-retirement
gratuity equal to twelve months emoluments.

(2) Final amount of the death gratuity shall be determined under sub-rule (2)
of rule 40 ibid by the pension sanctioning authority on the acceptance and
verification of the entire spell of service which shall be done by the pension
sanctioning authority within a period of six months from the date on which
the authority for the payment of provisional gratuity was issued. The
balance, if any, becoming payable as a result of determination of the final
amount of the death-cum-retirement gratuity shall then be authorised to
the beneficiaries.

87. Verification of service and emoluments for family pension.―

(1) If the deceased Government employee on the date of death had rendered
more than─

(i) one year of service but less than seven years of service, the service
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 87

and emoluments for the last year of service shall be verified and
accepted by the pension sanctioning authority and the amount of
family pension determined under rule 48;
(ii) seven years of service, the service for the last seven years and
emoluments drawn in the last year shall be verified and accepted by
the Pension sanctioning authority and the amount of enhanced
family pension and the period for which it is payable shall be
determined in accordance with the provision of sub-rule (2) of rule
49;
(iii) seven years of service and the service of last seven years is not
capable of being verified and accepted by the pension sanctioning
authority but the service rendered during the last year is capable of
being verified and accepted, the pension sanctioning authority,
pending the verification of service for seven years, shall calculate the
amount of family pension in accordance with the provision of rule 48.
(2) The service for the last seven years shall be verified and accepted within
the next two months and the amount of family pension at the enhanced
rates and the period for which it is payable shall be determined in
accordance with the provision of sub-rule (2) of rule 49.

(3) The determination of the amount of family pension in accordance with the
provisions of sub-clauses (1)(i), (ii) and (iii) shall be done within one month
of the receipt of intimation of the date of death of the Government
employee.

88. Steps to be taken by the Principal Accountant General (A&E), Haryana for
death gratuity and family pension.―

(1) On receipt of the pension papers sent by the pension sanctioning

authority, the Principal Accountant General (Accounts & Entitlement),
Haryana shall, within a period of two months from the date of receipt of the
documents, apply the requisite checks and assess the amount of family
pension and death gratuity:

Provided that if the Principal Accountant General (Accounts &

Entitlement), Haryana is, for any reason unable to assess the final amount
within the aforesaid period, he shall authorize the provisional family
pension to the claimant for such period as may be required by him.
88 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(2) (a) If the family pension is payable in his accounting circle, the Principal
Accountant General (Accounts & Entitlement), Haryana shall issue
the family pension payment order. If the final family pension
including the arrears of the provisional family pension is payable in
another accounting circle, the Principal Accountant General
(Accounts & Entitlement), Haryana shall send the pension payment
order together with the copy of Form Pen-8 duly completed to the
Principal Accountant General of that accounting circle for arranging
payment.

(b) the payment of family pension shall be effective from the date
following the date on which the payment of compassionate financial
assistance ceased.

(c) Arrears of family pension, if any, in respect of the period for which
provisional family pension was sanctioned by the pension
sanctioning authority shall also be authorised by the Principal
Accountant General (Accounts & Entitlement), Haryana.

(3) The Principal Accountant General (Accounts & Entitlement), Haryana shall
determine and authorize payment of the amount of the balance of death
gratuity after adjusting the amount, if any, outstanding against the
deceased Government employee.

(4) The fact of the issue of the pension payment order shall be reported to the
pension sanctioning authority by the Principal Accountant General
(Accounts & Entitlement), Haryana and the documents which are no
longer required shall also be returned to the pension sanctioning authority.

89. Action for payment of death-cum-retirement gratuity in case of death while

on deputation or foreign service.―

In case of death of a Government employee while on deputation in other

Government or foreign service, the action to authorize the payments of death-
gratuity and family pension in accordance with the provisions of this chapter
shall be taken by the authority of parent department, which sanctioned the
deputation or foreign service.

**********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 89

Chapter - X

Payment of Pensions

90. Date of commencement of pension.―

Pension admissible under these rules, shall become payable in case of death
while in service, after the cessation of compassionate financial assistance and
in case of death after retirement, the family pension, if admissible under these
rules, shall become payable from the day following the day of death of the
pensioner.

91. Authorization of pension/family pension.―

(1) The Principal Accountant General (Accounts & Entitlement), Haryana shall
communicate the authorization of pension/family pension to the:-

(a) District Treasury Officer in whose jurisdiction the payment of

pension/ family pension is to be made;

(b) Pension sanctioning authority; and

(c) Pensioner or family pensioner, as the case may be.

(2) In the case of a pension such authorization shall be a pension payment

order in Form Pen-16; and in the case of family pension the same will be a
family pension payment order in Form Pen-17.

92. Lapses and forfeiture of pension/family pension and death-cum-retirement

gratuity.―

(1) Unless the Government by general or special order otherwise directs,

monthly pension/family pension not drawn for a period of one year or more
shall cease to be payable by the disbursing officer. If the pensioner
afterwards appears or a claim is presented on his behalf, the Disbursing
Officer may allow the pension and the arrear shall be allowed by him if the
claim is presented within one year of ceasing of pension. However, if the
claim for arrear is presented after─
(i) one year but before three years the arrear shall be paid with the
sanction of pension sanctioning authority;
(ii) three years or more the arrear shall be paid with the sanction of
Head of Department;
90 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

through Principal Accountant General (Accounts & Entitlement), Haryana.

(2) Death-cum-retirement gratuity and/or commutation payment order shall

lapse if not drawn within a period of one year from the date of
authorization. If the claim for death-cum-retirement gratuity and/or
commutation of pension is presented after one year it shall be revalidated
by the Principal Accountant General (Accounts & Entitlement), Haryana on
the recommendation of pension sanctioning authority.

93. Payment of gratuity and commuted value of pension.―

On authorization from the Principal Accountant General (Accounts &

Entitlement), Haryana, the amount of death-cum-retirement-gratuity and
commuted value of pension will be paid separately in lump sum, and not by
installments.

94. In case of death of pensioner payment of arrears to the legal heirs.―

(a) On the death of a pensioner, payment of any arrears due may be made to
his legal heirs: provided that they apply within one year of his death. It
cannot be paid thereafter without the sanction of pension sanctioning
authority through the Principal Accountant General (Accounts &
Entitlement), Haryana.

(b) After the payment of arrears in respect of deceased pensioner, copy of

pension payment order shall be returned to the Principal Accountant
General (Accounts & Entitlement), Haryana with a report of the date of
death of the pensioner.

**********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 91

Chapter - XI

Commutation of Pensions
95. Entitlement of commutation of pension.―

(1) Subject to the provisions in these rules, a Government employee, on

retirement from service, who is entitled to pension may opt for
commutation for a lump sum payment of a fraction not exceeding 40%
(forty percent) of his pension, however, in the case of Judicial Officers, the
commutation of pension shall be permissible upto 50% of pension.
Provided that the Government employee invalided from service or retained
in service under Section 47 of the persons with disabilities (Equal
Opportunities, Protection of Rights and Full Participation) Act, 1995 shall
not be entitled to commutation of pension without medical examination
from the medical board.

(2) The commutation of pension shall be subject to reduction in the amount of

pension for a period of 15 years or upto the recovery of commuted value
with interest at the rate of, whichever is later. Thereafter, the commuted
portion of pension shall be restored.
(3) A Government employee or a pensioner against whom any departmental
or judicial proceedings have been instituted or continued after retirement,
shall not be allowed to commute any part of his pension during the
pendency of such proceedings.
(4) The fraction of rupee, if any, for the purpose of portion of pension to be
commuted, shall be rounded to next higher rupee.
Note.▬ A commutation of compassionate allowance may be sanctioned by the
competent authority only on the proof that the proceeds of the
commutation will be invested for the permanent benefit of the commuter’s
family.

96. Calculation of amount of commutation of pension.―

The lump sum payable on commutation shall be calculated based upon the
commutation factor corresponding to the age on next birth day as per
commutation table given below or as amended from time to time by the
competent authority :-
92 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Commutation Table
Age on Commutation factor Age on Commutation factor
next birth next birth
day day

26 9.182 49 8.881

27 9.180 50 8.846

28 9.178 51 8.808

29 9.176 52 8.768

30 9.173 53 8.724

31 9.169 54 8.678

32 9.164 55 8.627

33 9.159 56 8.572

34 9.152 57 8.512

35 9.145 58 8.446

36 9.136 59 8.371

37 9.126 60 8.287

38 9.116 61 8.194

39 9.103 62 8.093

40 9.090 63 7.982

41 9.075 64 7.862

42 9.059 65 7.731

43 9.040 66 7.591

44 9.019 67 7.431

45 8.996 68 7.262

46 8.971 69 7.083

47 8.943 70 6.897

48 8.913
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 93

Illustration :

Mr. ‘A’ Mr. ‘B’

Pension sanctioned Rs. 10,000/- p.m. 16,000/- p.m.

Fraction of pension to 40% of pension 40% of pension

be commuted (i.e. Rs. 4,000/-) (i.e. Rs. 6,400/-)

Age on next birthday 59 yrs. 61 yrs.

Commutation factor 8.371 8.194

Commuted value of 4,000 x 8.371 x 12 = 6,400 x 8.194 x 12 =

pension Rs. 4,01,808/- Rs. 6,29,300/-

Explanation.▬ Where the pension and/or commutation of pension is authorized

after one year of the date of retirement, on whatsoever reason, the
commutation factor shall be applicable corresponding to the age on next
birth day on the date of application.

97. Submission of application for commutation of pension.―

(1) For commutation of pension the application shall be submitted to the Head
of Office within six months before or within one year after the date of
retirement in Form Pen-2 by the applicant in which any fraction of pension
upto the prescribed limit which he desires to commute shall be indicated.
Save as otherwise provided in rule 108 (ii), where the application is
submitted after one year from the date of retirement, this benefit shall not
be admissible without medical examination.

(2) Where the commutation of pension is admissible subject to medical

examination the application shall be submitted in Form Pen-12 alongwith
two passport size photographs to the Head of Office.

Note.▬ Where the applicant applies for commutation of pension within one year
of the date of his retirement but his application in the prescribed form is
received by the Head of Office after one year of the date of his retirement,
he shall not be eligible to get his pension commuted without medical
examination. He shall have to apply afresh in Form Pen-12.
94 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

98. Action to be taken by the Head of office on application.―

(1) The Head of Office on receipt of application in Form Pen-2 shall─

(a) initial the Form indicating the date of its receipt;

(b) acknowledge immediately the receipt of Form Pen-2 and dispatch

the same to the applicant;

(c) take immediate action to complete Form Pen-3 and forward the
same to the Principal Accountant General (Accounts & Entitlement),
after observing the formalities as laid down in these rules.

(2) On receipt of Form Pen-12, the Head of Office shall initiate action for
medical examination of the retiring employee from the nearest Civil
Surgeon as prescribed in rule 101 or 102, as the case may be.

99. Administrative sanction of commutation of pension.―

The forwarding of application of commutation of pension in Form Pen.-2 or Form

Pen.-12, as the case may be, by the pension sanctioning authority to the
Principal Accountant General (Accounts & Entitlement), Haryana for
authorization shall be treated as administrative sanction/approval for
commutation of pension.

100. Commutation of pension becomes absolute.―

(1) The commutation of pension shall become absolute on the date on which─

(a) the application in Form Pen-2 complete in all respects is received by

the Head of Office; or

(b) the competent medical authority signs the medical report in Part-III of
Form Pen-14,

as the case may be.

Exception.▬ This provision shall not be applicable in case of death while in

service.

(2) If the pensioner dies on or after the date on which commutation became
absolute but before receiving the commutation value, this value shall be
paid to the family members as per provisions applicable for payment of
death-cum-retirement gratuity.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 95

101. Intimation to the Civil Surgeon and the Government employee concerned
for medical examination.―

(1) Where commutation of pension is admissible subject to medical

examination, the pension sanctioning authority shall request the
concerned Civil Surgeon on Form Pen-13 for conducting medical
examination by forwarding Form Pen-12 alongwith two photographs of the
applicant out of which one photograph should be pasted on Form Pen-12
duly attested by the Head of Office. The other photograph shall be pasted
on Form Pen-14 which will be attested by the Medical Authority at the time
of conducting medical examination.

(2) The Head of Office shall simultaneously instruct the retiring employee to
appear for medical examination before the said medical authority.

102. Authority competent for medical examination where application is not

submitted in time.―

(1) Where the application of commutation of pension is received after one

year of retirement, in such case the medical examination of the applicant
shall be conducted by the Civil Surgeon of the district in which he is
ordinarily residing.

(2) The Civil Surgeon shall arrange for the medical examination of the
applicant at the nearest available station mentioned by the applicant in
Form Pen-12 as early as possible. The retired Government employee shall
fill up the Part-I of Form Pen-14, in the presence of the medical authority.
The Medical Authority after conducting the medical examination shall issue
the medical report in Part-III of Form Pen-14.

(3) Fee for medical examination for commutation of pension shall be charged
from retiree.

103. Authority competent for medical examination in other cases.―

(1) The Government employee invalided from service or retained in service

under Section 47 of the persons with disabilities (Equal Opportunities,
Protection of Rights and Full Participation) Act, 1995, in such cases
the medical examination for commutation shall be conducted by the
medical board.

(2) In such cases, the statement of the medical case shall be duly considered
96 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

by the certifying medical authority before the certificate (Part-III of Form

Pen-14) is signed.

(3) An applicant who has once been refused for commutation of pension on
medical ground or who has once declined to accept commutation on
whatsoever reason may apply for a second medical examination, at his
own expense if at least a year has elapsed, since his first examination.
Such an examination shall invariably be made by a medical board. The
medical authority examining the pensioner should be furnished a copy of
the report of the medical authority which previously examined him, in
addition to other documents.

(4) The competent medical authority shall without delay forward the
completed Forms Pen-12 and Pen-14 in original and the copy of
photograph attested by it, to the Head of Office, who recommended for the
medical examination. A certified copy of Part-III of Pen-14 shall be given to
the pensioner on the spot after his medical examination.

(5) Fee for medical examination for commutation of pension shall be charged
from the applicant.

Note.▬ If in the opinion of the medical authority some special examination is

necessary which is not in a position to carry out itself, it may require the
applicant to undergo such examination at his own expense. No refund of
such expenditure will be given by Government irrespective of the result of
the examination.

104. Withdrawal of application.―

The applicant may, after giving an application in writing to the Head of Office
withdraw his application of commutation of pension any time before the same is
authorized by the Principal Accountant General (Accounts & Entitlement),
Haryana.

105. Action to be taken by the Principal Accountant General (A&E).―

(1) The pension sanctioning authority shall forward the application of

commutation of pension to the Principal Accountant General, Haryana in
Form Pen-4 or Pen-15, as the case may be. In case of commutation of
pension after medical examination, Form Pen-12 and Pen-14 shall also be
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 97

sent with Form Pen-15.

(2) On receipt of forms of commutation of pension from the pension

sanctioning authority, the Principal Accountant General (Accounts &
Entitlement), Haryana shall verify that─

(a) the information furnished by the Head of Office in Form Pen-3 is

correct;

(b) the applicant is eligible to commute a fraction of his pension without

medical examination;

(c) the commuted value of pension has been determined correctly by

the Head of Office.

(3) The Principal Accountant General (Accounts & Entitlement), Haryana after
necessary verification of the information furnished in Form Pen-3 shall─

(a) issue authority for the payment of commuted value of pension to the
disbursing authority concerned;

(b) draw the attention of the pension disbursing authority concerned for
recovery of commuted portion of pension so that the disbursing
authority may make entry in the pension payment order regarding
the date on which the amount of pension is to be reduced on
account of commuted part of pension;

(c) endorse to the applicant a copy of the authority referred to in clause

(a) with the instruction that he should collect the commuted value of
pension from the disbursing authority.

106. Recovery of commuted portion from pension.―

The commutation of pension is subject to recovery from pension, therefore, the

recovery of the commuted portion of pension shall be operative from the pension
of the same month in which the commuted value of pension is credited in the
Bank account of pensioner. The amount of recovery shall not be less than the
commuted portion of pension. Whenever a pensioner desires to make payment
over and above the amount of commuted portion of pension it may be allowed
by the pension disbursing authority during the period of 15 years from the date
98 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

of authorization of commutation of pension provided total of the amount already

recovered or to be recovered shall not exceed the total amount of 180
installments of commuted portion of pension.

Note 1.▬ Where the commutation of pension is authorized or revised with

retrospective effect, the Principal Accountant General (Accounts &
Entitlement), Haryana, shall adjust the recovery of commuted portion of
pension upto the month commutation of pension is authorised or revised,
as the case may be.

Note 2.▬ No recovery of commuted portion of pension shall be made from the
family pension.

107. Intimation of payment of commuted value.―

The date on which the payment of the commuted value of pension is credited to
the applicant’s account it shall be entered in the both halves of the pension
payment order by the pension disbursing authority under intimation to the
Principal Accountant General (Accounts & Entitlement), Haryana.

108. Commutation of provisional pension where proceedings were pending.―

Provisional pension shall not be commuted until final decision is taken on

departmental or judicial proceedings, as the case may be. In such case, the
commutation of pension to the pensioner shall be admissible after the final
decision─

(i) if the decision is taken to reduce the pension, the commutation of pension
shall be admissible as per commutation factor corresponding to his age on
next birth day on the date of final decision on the reduced pension:
Provided that this benefit shall not be admissible without medical
examination where the final decision is taken after one year from the date
of retirement.

(ii) if fully exonerated, he shall be entitled to the commutation of pension

equal to the amount which would have been admissible had he been
granted superannuation pension instead of provisional pension, with the
recovery of commutated portion of pension from retrospective effect,
provided application is submitted within one year from the date of final
decision.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 99

109. Refixation of pension with retrospective effect.―

Where the pension has been revised and enhanced retrospectively on

whatsoever reason, the applicant shall be paid the difference between the
commuted value due on enhanced pension and actually drawn with the recovery
of enhanced commuted portion of pension with retrospective effect. For the
payment of difference the applicant shall need not to apply afresh.

Note.▬ See also Note 1 below Rule 106.

**********
100 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Forms
of
Haryana Civil Services
(Pension) Rules, 2016
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 101

Index of Forms relating to Haryana Civil Services (Pension) Rules, 2016

Sr. Form No. Rule in which Description

No. referred
1 Pen-1 41(2) Nomination for Death-cum-Retirement Gratuity
2 Pen-2 71 Particulars to be obtained from Government
employee one year before retirement
3 Pen-3 75 Form for assessing pension, family pension,
Commutation of Pension and gratuity
4 Pen-4 75 Letter to the Principal Accountant General for
forwarding the pension papers of a Government
employee
5 Pen-5 82 (A) Specimen of letter to be sent to the family for
DCRG where valid nomination subsists or not
6 Pen-6 82 (A) Form of Application to be submitted by the family
for grant of DCRG on the death of Government
employee
7 Pen-7 82 (B) Letter to be sent to the widow/widower for grant
of Family Pension
8 Pen-8 82 (B) Form of application to be submitted by the
eligible family member for the grant of Family
Pension on the death of a Government employee
9 Pen-9 83 Form of forwarding letter to the Principal
Accountant General for grant of DCRG/Family
Pension
10 Pen-10 70 Letter to be sent to Government employee
regarding period of service not verified.
11 Pen-11 70 Undertaking to be given by the Government
employee in respect of period of service not
verified.
12 Pen-12 97 Form of application for commutation of a fraction
of pension after medical examination
13 Pen-13 101 Letter to the Civil Surgeon and the Government
employee concerned for medical examination.
14 Pen-14 102 Report of the Medical Authority regarding
medical examination
15 Pen-15 105 Forwarding letter of commutation of pension after
medical examination to the Principal AG,
Haryana.
16 Pen-16 91 Pension Payment Order
17 Pen-17 91 Family Pension Payment Order
102 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Form Pen - 1
[See rule 41(2)]
Nomination for DCRG if the Government employee has a family or has not
a family at that time
I, __________________________________, working as _______________________
has a family the detail of which is as under :-

Sr. Name of the Date of Relationship Aadhaar Card Remarks

No. members of family birth with the No.
Government
employee
1

I, hereby nominate the following person(s) who is/are member(s) of my family or

who is/are not member(s) of my family, and confer on him/them the right to receive any
gratuity the payment of which shall be sanctioned by Government in the event of my
death while in service and the right to receive on my death to the extent specified
below, any DCRG which having become admissible to me in case of death while in
service or death after retirement before the receipt of DCRG :-
Original nominee(s) Alternate nominee(s)
Name and Relationship Age Amount or Name, address and Amount or
address of with the share of relationship, age of the share of
the Government gratuity payable person(s), if any, to whom the gratuity
nominee(s) employee to each right conferred on the payable to
nominee shall pass in the each
event of the nominee
predeceasing the Government
employee or the nominee
dying after the death of the
Government employee but
before receiving payment of
gratuity
1 2 3 4 5 6

2. Number of persons (in words) as Original Nominee : ___________________

3. Number of persons (in words) as Alternate Nominee : __________________
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 103

4. This nomination supersedes the nomination made by me earlier on

_____________________ which stands cancelled.
5. Strike out which is not applicable.
6. The amount/share of the DCRG shown in column No. 4 and 6 shall cover
the whole amount of DCRG.
Dated this ____________ day of ______________20 at _________________.

Signature of Government employee

Witnesses :

Name Full Address Signatures

1

(To be filled in by the Head of office)

Nomination by______________________ Signature of Head of office___________
Designation________________________ Date ____________________________
Office____________________________ Designation : _____________________
Acknowledgement by the Head of Office regarding receipt of nomination form
To
________________________________
________________________________
________________________________

Sir,
In acknowledging the receipt of your nomination, dated the ____________ /
cancellation, dated the _________________ of the nomination made earlier in respect
of Death-cum-Retirement Gratuity in Form __________, I am to state that it has been
duly placed on record.

Signature of Head of Office

(with date and stamp of Office)

Note.— The Government employee is advised that it shall be in his interest if copies of
the nominations and the related notices and acknowledgements are kept in
safe custody so that they may come into the possession of the beneficiaries in
the event of his death.
***********
104 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Form Pen - 2
[See rule 71]
Particulars to be obtained by the Head of Office from the retiring Government
employee one year before his retirement on superannuation or from the family of
deceased Government employee within one month from the date of death.

Paste one passport

size joint
photograph or
photograph of
widow/widower
duly attested by
Head of office

1. Name of the Government employee

2. Designation
3. Department/Office
4. Date of Birth
5. Date of retirement
or
Date of death, in case of death while in service
6. Present address
7. Address after retirement5
8. Details of the members of the family as on ________________ :-

Sr. Name of the Date of Relationship Aadhaar Personal Remarks

No. members of family birth with the Card No. Identification
Government marks
employee

1
2
3
4
5
6

5
Any subsequent change of address should be informed to the Head of Office & Principal Accountant
General (Accounts & Entitlement), Haryana.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 105

9. Name of the Treasury, Sub-Treasury or Branch

of Public Sector Bank through which the
Government employee wants to draw his
pension.
10. Enclose the following documents :-
(i) Two slips of specimen signatures to be
attested by Head of Office or any gazetted
officer authorized by him
(ii) Four copies of passport size joint
photographs of the Government employee
with spouse (to be attested by Head of
Office or any gazetted officer authorized by
him)
(iii) Form Pen-1 (Detail of Family Members)
11. Option for Commutation of Pension :
Fraction of Pension proposed to be commuted:

Place ______________________ Signature of Government employee

or
Dated the ___________________ Family Member of the deceased Government
employee

Acknowledgement

Received from Shri/Smt. ______________________________ (Name and former

designation) application in Form Pen-2 complete in all respects for the calculation of
pension/DCRG/Commutation of Pension etc..

Place: _______________________ Signature of Head of office

Date : _______________________ (with stamp)

***********
 106 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Form Pen - 3
(See rule 75)
Form for Assessing Pension/Family Pension, Commutation of Pension
and DCRG
(To be sent in duplicate to the Principal AG (A & E), Haryana if payment is desired in a different
circle of accounting unit).

Paste one passport

size joint
photograph duly
attested.
Signature & Stamp
of attesting
authority should be
on the photograph.

1. Name of the Government employee

2. Father’s Name
3. Name of Wife/Husband
4. Date of birth
5. Marks of identification of Government
employee
6. Present residential address of the
Government employee
7. Address after retirement

8. Particulars of the post held at the time of retirement:

(a) Name of the office

(b) Post held
(c) Pay scale/Pay Band & Grade
Pay of the post

9. Class of pension applicable

10. Date of beginning of service
11. Date of ending of service
12. Particulars relating to military service/past
service, if any, allowed to be counted by
the competent authority towards civil
pension.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 107

13. Total length of service

14. Periods of non-qualifying service

From To YY MM DD
(a) Interruption in service condoned
under Rule 14(2)
(b) Extraordinary leave not qualifying
for pension
(c) Period of suspension not treated as
qualifying service for pension
(d) Any other service not treated as
qualifying service for pension.
(e) Total period of non-qualifying
service :

15. Net qualifying service (Column 13-14) in

terms of completed six monthly periods
i.e. period of three months and above is
treated as completed six monthly period.
16. Detail of period, if any, treated as duty in from __________ to ___________
case of a Government employee who has
been reinstated after having been ( ________Y _____ M _____ D)
suspended, compulsorily retired, removed
or dismissed from service.
Order No. _______________
dated _______________
17. Emoluments last drawn at the time of retirement –

(a) Emoluments reckoned for

Pension and Family Pension
(b) Emoluments reckoned for death-
cum-retirement gratuity

Note 1.─ See definition of Emoluments for Pension/ DCRG/Family Pension.

Note 2.─ If the officer was on foreign service immediately preceding retirement, the
notional emoluments which he would have drawn under Government but for
being on foreign service be reflected against (a) above.

18. Date of receipt of Form Pen-2, duly

complete in all respects, from the
Government employee.
 108 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

19. Proposed pension:

Last emoluments drawn X Qualifying Service in half years (Max. 40 half years)
2 40

20. Proposed death-cum-retirement gratuity:

Emoluments X Qualifying service in half years

4 66
(Maximum 66 half years for Group A, B & C and 70 half years for Group D
employees)
21. Proposed family pension:
(a) Ordinary Pay last drawn x Prescribed %age (now 30%)
Family
Pension: (subject to Minimum and maximum limit as per rule
48)
(b) Enhanced Equal to 50% of last emoluments in case of death
Family while in service
Pension: OR
Equal to retiring pension in case of death after
retirement before attaining the age of 65 years)
(Subject to minimum and maximum of limit of
enhanced family pension as per rule 49)

22. The amount of the family pension becoming payable to the family of the
deceased Government employee, if death takes place after retirement.
(a) before attaining the age of 65 years. Rs.
(b) after attaining the age of 65 years Rs.

Sr. Name of the member of the Date of birth Relationship with

No. family Government employee
1
2
3
4
5

23. Date from which pension is to commence

24. Proposed amount of provisional pension,
if departmental or judicial proceeding
instituted against the Government
employee are pending at the time of
retirement
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 109

25. Details of Government dues recoverable out of DCRG:-

(a) Licence fee for the allotment of Government

accommodation (See rule 72)
(b) Other dues referred to in rule 73

26. Whether valid nomination made for DCRG

subsists, if yes, enclose the copy thereof.
27. Commutation of pension if applied before retirement or within one year after
retirement:-

(a) The portion of pension to be commuted:

(upto 50% of pension for Judicial Officers
and upto 40% of pension for others)
(b) Commuted value of pension =
Portion of pension to be commuted x factor
from table under rule 96 x 12
(c) Amount of residuary pension after
deducting commuted portion of pension
[Sr. No. 19 – 27(a)]

28. Place of payment of pension (Treasury,

Sub-Treasury or Branch of Public Sector
Bank)

Place: __________________ Signature of the Head of Office

Date : __________________ (with date and stamp of office)

***********
110 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Form Pen - 4

(See rule 75)

Specimen of forwarding letter of Pension Papers to be submitted to the
Principal Accountant General (A&E), Haryana
No. _______________________

Government of Haryana

Department/Office_________________________

Dated the _______________________________

To
The Principal Accountant General (Accounts & Entitlement), Haryana,
Lekha Bhawan, Sector 33-B,
Chandigarh.

Subject: Pension papers of Shri/Shrimati/Kumari _________________________

for authorization of pension/DCRG.

Sir,

I am directed to forward herewith the pension papers of Shri/Shrimati/

Kumari ___________________________________ of this department/office for further
necessary action.

2. The details of Government dues which shall remain outstanding on the date
of retirement of the Government employee and which need to be recovered out of the
amount of DCRG are indicated below:-

(a) Balance of outstanding Loans and Advances

1 HBA
2 Motor Car Advance
3 Marriage Loan
4 Computer Loan
5 Any other Loan
Total

(b) Over payment of pay and allowances including Rs.

leave salary, if any
(c) Income tax deductible at source under the Income Rs.
Tax Act 1961 (43 of 1961)
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 111

(d) Arrears of licence fee for occupation of Rs.

Government accommodation
(e) The amount of licence fee for the retention of Rs.
Government accommodation for the permissible
period of six months beyond the date of retirement.
(f) Any other assessed dues and the nature thereof Rs.

(g) The amount of gratuity to be withheld for Rs.

adjustment of unassessed dues, if any
Total

3. Your attention is invited to the list of enclosures which are being forwarded
herewith. It is requested that authorization of Pension, DCRG, Commutation of Pension
may please be made at the earliest.

4. The receipt of this letter may please be acknowledged and this

department/office be informed.

Yours faithfully,

Head of Office
(with date and stamp)

List of Enclosures: -

1 Form Pen-1, Pen-2 and Pen-3 duly completed.

2 Medical certificate of incapacity (if the claim is for invalid pension).
3 Copy of order of termination from service due to abolition of post.
4 Service book (date of retirement to be indicated in the service book).
5 Two slips of specimen signatures of Government employee and spouse, duly
attested by Head of Office or any other Gazetted Officer authorized by him
6 Four copies of passport size photograph with spouse, if any, duly attested by the
Head of Office or any other Gazetted Officer authorized by him.

Signature of the Head of Office

(with date and stamp)

***********
112 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Form Pen - 5
[See rule 82 (A)]

Specimen of Letter to be sent to the member(s) of the family of a

deceased Government employee for the grant of the death-cum-retirement
gratuity where valid nomination subsists or not

No. ____________________________

Government of Haryana
Department of ___________________________
Dated the ______________________________
To

_________________________________
_________________________________
_________________________________

Subject: Payment of death-cum-retirement gratuity in respect of the late

Shri/ Smt.________________________________

Sir/Madam,

I am directed to state that in terms of the nomination, which is valid under

the rules, made by late Shri/Smt._______________________________________
(Designation) _________________________________________________ in the
Office/Department of _______________________________________ a death-cum-
retirement gratuity is payable to his/her nominee(s). A copy of the said nomination is
enclosed herewith. Shall any contingency has happened since the date of making the
nomination, so as to render the nomination invalid, in whole or in part, precise details of
the contingency may kindly be stated.

OR

I am directed to say that in terms of Rule 40(2) of Haryana Civil Services

(Pension) Rules, 2016 a death-cum-retirement gratuity is payable to the following
members of the family of deceased Government employee Shri/ Smt. _____________
_____________________ (Designation) __________________________ in the office/
Department of ____________________________________ in equal share:-
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 113

(i) Wife/Husband (including judicially

separated wife/husband)
(ii) Children (married or unmarried)
including legally adopted children and
widowed/divorced daughter(s);
(iii) widow of predeceased son, if not
remarried, otherwise the children of
predeceased son in equal shares

2. In the event of there being no surviving member of the family as indicated

above, the death-cum-retirement gratuity shall be payable to the following members of
the family in equal share:-

(i) brother(s) below the age of 18 years,

dependent unmarried/widowed/divorced
sister(s);
(ii) mother, including adoptive/step mother
in case of individuals whose personal
law permits adoption;
(iii) father including adoptive/step father in
case of individuals whose personal law
permits adoption;

3. It is requested that a claim for the payment of death-cum-retirement gratuity

may be submitted in the enclosed Form Pen-6 as soon as possible.

Yours faithfully,

Head of Office
(with date and stamp)

***********
114 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Form Pen - 6
[See Rule 82(A)]

Form of Application to be submitted by the Family member or Nominee for

grant of DCRG in case of death of Government Employee before the
receipt of DCRG
(To be filled in separately by each claimant and in case the claimant is minor, the Form
should be filled in by the guardian on his/her behalf. Where there are more than one
minor, the guardian should claim gratuity in one form on their behalf).

Part-I (To be filled by the family of deceased Government employee)

1. Name of the claimant

2. Date of birth of the claimant

3. Name of the guardian in case the claimants are

minor

4. Date of birth of the guardian

5. Name of the deceased Government employee

in respect of whom DCRG is being claimed

6. Date of death of Government employee

7. Office/Department in which the deceased

Government employee served last

8. Relationship of the claimant/guardian with the

deceased Government employee

9. Full postal address of the claimant/guardian

10 Where gratuity is claimed by the guardian on behalf of minors, the names of

. the minors, their age, relationship with the deceased Government employee,
etc. :-

Sr. Name Age Relationship Relationship Aadhaar Postal

No. with the of the Card No. address
deceased guardian with
Government minors
employee

1.

2.

3.

4.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 115

11 Place of payment of Death gratuity (Treasury/

Sub-Treasury, Public Sector Bank Branch)

12 Enclose two slips of specimen signatures of

claimant/guardian duly attested.
13 Name, address and signatures of the two persons/gazetted officers who
attested the specimen signatures: -

Name Full address Signature

(i)

(ii)

Note.─ Attestation shall be done by two Gazetted Officers or two persons of

respectability in the town, village or Pargana in which the claimant resides.

14 Witnesses :

Name Full Address Signatures

Place : Signature /Thumb impression of

Date : the claimant/guardian

Part - II
[To be filled up by the Pension Sanctioning Authority (HOO)]

14 Name of the deceased Government

employee

15 Father’s/Husband’s name
116 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

16 Date of birth

17 Date of death

18 Name of the office/Department where

working at the time of death

19 Post held at the time of death

20 Date of beginning of service on regular basis

21 Date of ending of service on death

22 Particulars relating to benefit of military service/past service, if any, allowed
by the competent authority to count towards pension

(a) Period of past service for which

benefit has been allowed
(b) Whether terminal benefits have
been deposited or not.
(c) Order No. and date

23 Total length of service

24 Periods of non-qualifying service

From To YY MM DD
(a) Interruption in service condoned
under Rule 14(2)
(b) Extraordinary leave not qualifying
for pension
(c) Period of suspension not treated
as qualifying service for pension
(d) Any other service not treated as
qualifying service for pension.
(e) Total period of non-qualifying
service :

25 Net qualifying service for DCRG : (Column

23-24) in terms of completed six monthly YY MM DD
periods i.e. period of three months and
above is treated as completed six monthly
period.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 117

26 Detail of period, if any, treated as duty in

case of a Government employee who has
been reinstated after having been
suspended, compulsorily retired, removed
or dismissed from service
27 Emoluments for DCRG
Pay in the pay band + Grade pay +Dearness
Allowance
28 Amount of death-cum-retirement gratuity
29 Details of Government dues recoverable out of DCRG:-

(a) Licence fee of Government

accommodation, if any (See rule 72)
(b) Other dues, if any, referred to in rule 73

30 Whether valid nomination for death-cum-

retirement gratuity subsists or not
31 Date on which claim received from the
claimants.
32 Name and address of guardian who will
receive payment of DCRG in the case of
minor
33 Place of payment (Treasury, Sub-Treasury or
Branch of Public Sector Bank)
34 (i) Enclose the legal guardianship
certificate, where natural guardian is
not alive, issued by the Court of Law.
(ii) Enclose Indemnity Bond

Note.—

Date : Signature of Head of Office

Place : (with stamp)

***********
118 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Form Pen - 7

[See Rule 82 (B)]

Specimen of Letter to be sent to the widow/widower or other eligible

family member of a deceased Government Employee six months before
the cessation of compassionate financial assistance for grant of Family
Pension

No. ____________________________

Government of Haryana,

Department of ___________________________

Dated, the ______________________________

To
________________________________

________________________________

________________________________.

Subject: Payment of Family Pension in respect of late Shri/ Smt.

Sir/ Madam,
I am directed to state that in terms of rule 47 of the Haryana Civil Services
(Pension) Rules, 2016 a family pension is payable to the eligible family member of the
late Shri/Smt.____________________________ (designation) ___________________
in the office/department of ___________________________________.

2. You are advised that a claim for the grant of family pension may be
submitted in the enclosed Form Pen-8.

3. The family pension shall be payable to the widow/widower till death or

remarriage, whichever is earlier and thereafter to other eligible family member, if any,
as per provision laid down in Haryana Civil Services (Pension) Rules, 2016.

Yours faithfully,

Head of Office
(with stamp and date)

***********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 119

Form Pen - 8
[See Rule 82 (B)]

Form of Application for the grant of Family Pension in case of death of a

Government employee while in service

Part - I
(To be filled by the family of deceased Government employee)

1 Name :
[widow or widower, if any, otherwise
dependent son/daughter or Guardian, if
the deceased person(s) is survived by
minor child(ren)]

2 Detail of surviving widow/ widower and children of the deceased Government

employee eligible for family pension :-

Sr. Name Date of Occupation, Relationship Aadhaar

No. birth if any with the Card No.
deceased
person

(1)

(2)

(3)

(4)

(5)

3 Date of death of the Government

employee

4 Office/Department in which the deceased

Government employee served last

5 If the applicant is guardian, his date of

birth and relationship with the deceased
Government employee

6 Full address of the applicant

7 Place of payment of family pension

(Treasury or Sub-Treasury or Public
Sector Bank Branch).
120 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

8 Date of cessation of compassionate

financial assistance, if any.

9 Name, address and signatures of the two reputed persons/gazetted officers

who attested the specimen signatures: -

Name Full address Signature

(i)

(ii)

Note.─ Attestation should be done by two Gazetted Officers or two reputed persons
in the town, village or Pargana in which the claimant resides.

10 Enclose the following documents :

(i) Two slips of specimen signatures of the applicant, duly attested.

(ii) Four copies of passport size photograph of the applicant to be attested by

the Head of Office across the photograph itself instead of paper.

(iii) Birth Certificate or any other documentary evidence for age of

child/children.

(iv) Death Certificate of the deceased Government employee.

(v) Certificate of Guardianship issued by the Court of Law in case of other than
natural guardian.

11 Witnesses :

Name Full Address Signatures

Date : Signature of the applicant

Place :
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 121

Part - II
[To be filled up by the Pension Sanctioning Authority (HOO)]

12 Name of the deceased Government

employee

13 Father’s/Husband’s name

14 Date of birth

15 Date of death

16 Name of the office/Department where

working at the time of death

17 Post held at the time of death

18 Emoluments for family pension

Pay in the pay band + Grade pay

19 Date of beginning of service on regular

basis

20 Date of ending of service on death

21 Total length of service YY MM DD

22 Family Pension proposed

(i) Normal family pension
(ii) enhanced family pension [if service
rendered at the time of death is more
than seven years as in rule 49(1) of
these rules

23 Period of tenability of Family Pension From__________To__________

(a) At ordinary rate
(b) At Enhanced Rate

24 Name of Family Member eligible for family

pension

25 Relationship with the deceased Government

employee

26 Full postal address

122 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

27 Date on which claim received from the

claimants

28 Name and address of guardian who shall

receive payment of family pension in the
case of minor

29 Place of payment (Treasury, Sub-Treasury

or branch of Public Sector Bank)

It is certified that compassionate financial assistance is admissible upto

________________ which has been paid to Mr./Ms. __________________________,
an eligible family member of the deceased Government employee.

Date :__________________ Signature of Pension Sanctioning Authority

Place :_________________ (Head of Office) (with stamp)

***********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 123

Form Pen - 9
(See rule 83)

Specimen of Letter for forwarding papers to the Principal Accountant

General (Accounts & Entitlement), Haryana for the grant of Death-cum-
retirement gratuity to be sent within a month in case of death while in
service and for grant of Family Pension to be sent three months before
cessation of compassionate financial assistance.

No. ______________________

Government of Haryana_______________________
Department /Office___________________________
Dated, the __________________________________

To

The Principal Accountant General (A&E), Haryana,

Lekha Bhawan, Sector 33-B.
Chandigarh.

Subject: Grant of death-cum-retirement gratuity and/or Family Pension.

Sir,

I am directed to say that Shri/Smt. ______________________ designation

_________________________ died on _______________________. His family has
become eligible for the grant of death-cum-retirement gratuity and/or Family Pension.
Form Pen. 8 duly completed in all respects is forwarded herewith for the further
necessary action.

2. The details of Government dues which shall remain outstanding on the date
of retirement of the Government employee and which need to be recovered out of the
amount of DCRG are indicated below:-

(a) Balance of outstanding Loans and Advances, if any :-

1 HBA

2 Motor Car Advance

3 Marriage Loan

4 Computer Loan

5 Any other Loan

124 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

(b) Over payment of pay and allowances including Rs.

leave salary, if any

(c) Income tax deductible at source under the Income Rs.

Tax Act 1961 (43 of 1961)

(d) Arrears of licence fee for occupation of Rs.

Government accommodation

(e) The amount of licence fee for the retention of Rs.

Government accommodation for the permissible
period of six months beyond the date of retirement.

(f) Any other assessed dues and the nature thereof Rs.

(g) The amount of gratuity to be withheld for Rs.

adjustment of unassessed dues, if any

Total

3. Your attention is invited to the list of enclosures which are being forwarded
herewith. It is requested that authorization of DCRG and/or Family Pension may
please be made at the earliest.

4. The receipt of this letter may please be acknowledged and this

department/office be informed.

Yours faithfully,

Head of Office
(with date and stamp)

List of Enclosures:-

***********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 125

Form Pen - 10
(See rule 70)

Specimen of letter to be sent to the Government employee in case of

period of service not verified in the Service Book

No. ______________________

Government of Haryana____________________________
Department /Office________________________________
Dated, the _______________________________________

SUB : Detail of Service not verified.

It is certified that Shri/Smt. ____________________________ Designation

__________________ has joined service on _______________ and as per entries in
his service book he has completed qualifying service of ______________ years
_______________months and_____________ days as on ______________(date).

2. At the time of calculating qualifying service it has come to notice that the
following period of service has not been verified by the then competent authority,
therefore, it is requested that if you have actually remained on duty during this period
please give an undertaking in this regard alongwith authentic proof (e.g. Contribution
towards GPF Account or NGIS or other documents relating thereto, if any) so that the
same may be counted for pension and DCRG.
Details of Service non verified
Sr. From To Designation Name of office where
No. remained during this
period
1.
2.
3.
4.
5.

Signature of Head of Office

(with stamp and date)
To
Shri/Smt. _______________________

________________________________
(Name and designation)

***********
126 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Form Pen - 11
(See rule 70)
Undertaking to be given by the Government employee in respect of period
of service not verified by the then Head of Office
To
________________________________

________________________________

________________________________

SUB : Undertaking of Service not verified in the service book.

Kindly refer to your letter No. ________________ Dt. ________________ .

It is certified that I, Shri/Smt. _____________________________________________
Designation____________________ has actually rendered service during the period
mentioned below, as clarified from the authentic proof enclosed with this certificate. It
is requested that the following period of service may please be counted towards
pension/DCRG.
I also undertake that if later on it comes to your notice from the office record
that the period of following service or any portion thereof is not qualifying for pension,
my pension may be refixed with retrospective effect. I am ready to pay excess amount
drawn by me by way of pension and/or DCRG etc.

Period of Service not verified in the service book

Sr. From To Authentic Proof Remarks, if any

No.
1.
2.
3.
4.
5.

Dated :_________________ Signature of Government employee

Name :____________________________
Designation:________________________
Department:________________________

************
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 127

Form Pen - 12
(See rule 97)
Form of Application for Commutation of Pension admissible after Medical
Examination
(To be submitted in triplicate)

Paste one
passport size joint
photograph duly
attested

Part - I
To
The ___________________________
________________________________
________________________________
(Here indicate the designation and full address of the Head of office)

Subject: Commutation of pension after medical examination.

Sir,
I desire to commute a fraction of my pension in accordance with the
provisions of rule 95 of these rules. Two copies of my photograph are enclosed
herewith the necessary particulars are furnished below: -

1. Name (in block letters)

2. Father’s/Husband’s name
3. Full postal address
4. Designation
5. Name of Office/Department in which
employed
6. Date of Birth
7. Date of retirement
8. Class of pension on which retired
9. Amount of pension authorized.
10. Fraction of pension proposed to be
commuted.
128 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

11. Month from which pension to be

commuted
12. Pension Payment Order Number, if
issued
13. Disbursing authority for payment of
pension.
(a) Treasury/Sub-Treasury (Name and
Complete address of the
Treasury/Sub-Treasury to be
indicated)
(b) (i) Branch of the Nationalized Bank
with complete address.
(ii) Bank Account No. to which the
monthly pension is being credited
each month.
14. Preference for station where medical
examination is desired to take place

Place: Signature ________________________

Date:

Part - II

Acknowledgement

Received from Shri/Smt. __________________________________________ (Name

and designation) application in Part I of Form Pen-12 for commutation of a fraction of
pension after medical examination.

Place: Signature ________________________

Date: Signature of Head of Office with stamp)

***********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 129

Form Pen - 13
(See rule 101)

Form of Letter to the Civil Surgeon

No. ______________________

Government of Haryana_______________________
Department of______________________________
Dated _____________________________________

To
_____________________________
_____________________________
_____________________________.

Subject: - Medical Examination for Commutation of Pension.

Sir,

Shri/Smt. _______________________________ who retired from service

on______________________ as ______________________(designation) has applied
for commuting a fraction of his pension for a lumpsum payment. The following
documents are forwarded herewith: -

1. Application in Form Pen-12 in original together with an unattested copy of the

applicant’s photograph.

2. A copy of Form Pen-14 in duplicate.

3. In terms of Rule 102 and 103 of these rules Shri __________________________

shall be examined by a Medical Board/Medical Officer not lower than the rank of
Civil Surgeon or a Principal Medical Officer. It is requested that arrangement
may be made to get Shri ______________________ examined as expeditiously
as possible before his next birthday which falls on ________________.

4. It is requested that arrangements for medical examination by the medical

authority indicated in Para-3 above may be made at the nearest available station
mentioned by Shri _____________________________ in his application in Form
Pen-12.
130 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

5. It is requested that Shri __________________________ shall be informed direct

under intimation to this office as to where and when he should appear before the
appropriate authority for medical examination. A copy of this letter is being
endorsed to him so that he may comply with your instructions on hearing from
you.

6. The receipt of this letter may please be acknowledged.

Yours faithfully,

Head of office
(with date and stamp)

Copy forwarded to Shri ___________________________________ (here give

complete address) with the remarks that he shall be eligible for the lump sum payment
in lieu of the amount of pension to be commuted on the basis of assumed age reported
by the medical authority.

Shri ____________________________ should report for medical examination to

the medical authority direct on hearing from Civil Surgeon ____________________.
He shall take with him the enclosed Form Pen-14 with the particulars required in Part I
completed except the signature.

Signature of Head of Office

(with date and stamp)

***********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 131

Form Pen - 14
(See rule 102)

Medical Examination by the ______________________________

(here enter the medical authority) Affix passport
size recent
photograph

[(See Rule
101(i)]

PART - I
The applicant must complete this statement prior to his examination by the _________
__________________________(here enter the medical authority) and shall sign the
declaration appended thereto in the presence of that authority:-

1. Name of the applicant (in block letters)

2. Date of birth

3. Place of birth

4. Particulars regarding parents, brothers and sisters: -

Father’s age if Father’s age Number brothers Number of

living and state of Number of at living their ages brothers
health death and cause and state of dead, their ages at
of death health. living, their death
and cause of
death

Mother’s age if Mother’s age Number sisters Number of sisters

living and state of Number of at living their ages dead, their ages at
health death and cause and state of death and cause
of death health. of death

5. Have you ever been examined─

(a) for life Insurance, or/and
(b) by any Government Medical
Officer or Medical Board.
132 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

6. Have you been granted or considered

for grant of invalid pension? If so,
state the ground thereof.

7. Have you ever been granted leave on

medical certificate during the last five
years? If so, state periods of leave
and nature of illness.

8. Have you ever─

(a) Had enlargement or suppuration
of glands small pox,
intermittent or any other fever,
spitting of blood, asthma,
inflammation of lungs, pleurisy,
heart disease, fainting attacks
rheumatism, appendicitis,
epilepsy, insanity or other
nervous disease, discharge from
or other disease of the ear,
syphilis, or gonorrhea; or
(b) had any other disease or injury
which required confinement to
bed, or ?
(c) undergone any surgical
operation? or
(d) suffered from any illness, wound
or injury sustained while on
active service? Or
(e) presence of albumin or sugar in
urine.

9. Present state of Health─

(a) have you a hernia ?

(b) have you varicocele, varicose

veins or piles ?

(c) Is your vision in each eye good

(with or without glasses)?

(d) Is your hearing in each ear good?

 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 133

(e) Have you any congenial or

acquired malformation, defect or
deformity?
(f) Have you lost or gained weight
Markedly during the last three
years?
(g) Have you been under treatment of
any doctor within the last three
months and nature of illness for
which such treatment was taken?

Declaration by Applicant
(To be signed in the presence of medical authority)

I declare all the above answers to be, best of my belief, true and correct.

I am fully aware that by willfully making a false statement or concealing a relevant

fact. I shall incur the risk of losing the commutation I have applied for and of having my
pension withheld or withdrawn under rule 10 and 12 of the Haryana Civil Services
(Pension) Rules.

Applicant’s Signature

Signed in presence of ______________________

Signature of Medical Authority
(with date and stamp)
134 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

PART - II

( To be filled in by the examining medical authority )

1. Apparent age

2. Height

3. Weight

4. Describe any scars or identifying marks of

the applicant
5. Pulse rate
(a) Sitting

(b) Standing
(c) Character of pulse
6. Blood pressure─
(a) Systolic
(b) Diastolic
7. Is there any evidence of disease of the main
organs─
(a) Heart
(b) Lungs
(c) Liver
(d) Spleen
(e) Kidney

8. Investigations
(a) Urine (State Specific gravity)
(b) Blood

(c) X-Ray Chest

(d) E.C.G.
9. Has the applicant a hernia?

(if so, state the kind and if reducible)

10. Any additional finding
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 135

PART - III
(To be filled in by the examining medical authority)

I/We have carefully examined Shri/Smt./Kumari __________________________,

whose photo has also been attested by the undersigned and am/are of opinion that―

He/She is in good bodily health and has the prospect of an average duration of
life.

Or

He/She is not in good bodily health and is not a fit subject for commutation.

Or

Although he/she is suffering from _______________________, he/she is

considered a fit subject for commutation but his/her age for purpose of commutation,
i.e. , the age next birthday shall be taken to be _____________ (in words) years more
than his/her actual age.

Signature and designation of

Date: _________________ examining Medical Authority

***********
136 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Form Pen - 15
(See rule 105)
Specimen of forwarding letter of Commutation of Pension after one year
to be submitted to the Principal Accountant General (A&E), Haryana

No. ____________________________
Government of Haryana___________________________
Department/Office_______________________________
Dated the ______________________________________
To
The Principal Accountant General (A&E), Haryana,
Lekha Bhawan, Sector 33-B,
Chandigarh.

Subject: Pension papers of Commutation of Pension Shri/Shrimati/Kumari

_____________________ for authorization of Commutation of pension.

Sir,

I am directed to forward herewith the pension papers of commutation of

pension of Shri/Smt./Kumari ___________________________ of this
department/office for further necessary action. In terms of Rule ________ or
___________ commutation of pension is not admissible to him without medical
examination.

3. Your attention is invited to the list of enclosures which are being forwarded
herewith, i.e. Application of commutation of Pension, Medical Certificate of the
pensioner obtained from Civil Surgeon/Medical Board. It is requested that
authorization of Commutation of Pension may please be made at the earliest.

4. The receipt of this letter may please be acknowledged and this department/
office be informed.

Yours faithfully,

Head of Office
(with date and stamp)
List of Enclosures:
***********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 137

Form Pen - 16
(See rule 91)
Office of the Principal Accountant General (A&E), Haryana Pension
Payment Order
Part - I

Rules Applicable : Haryana Civil Services (Pension) Rules, 2016

PPO No.
Case No. Debitable to Government Haryana
Head of Account “2071-Pension and other retirement Benefits”
(detail overleaf)
Detail of pension/family pension:-

Pension Family Pension (enhanced) Family Pension (normal)

1. Until further notice, on the expiry of every month, please pay to Sh./Smt./
Km._______________________________________ S/W/H/D/O _____________
______________________ the Pension/Family Pension as set out in Part-II of
this order plus the amount of dearness relief as admissible from time to time
thereon after due identification of the pensioner.

2. The payment of pension shall commence from ____________________.

3. In the event of the ineligibility of Sh./Smt./Km. __________________________

family pension of Rs.__________________________ PM may be paid to
Smt./Sh.______________________ from the day following the date of death of
the retiree till the expiry of seven years from the date of retirement or on
completion of 65 years age had the retiree survived, whichever is earlier and
thereafter @ Rs. ___________ per month subject to conditions overleaf.

Signature and Designation

Seal of the Pension Payment

Issuing Authority.
To
The Treasury Officer,
_________________________.
138 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

IMPORTANT :

1. Family Pension in case of death while in service:

In case of Widow/Widower: From the date following the date of cessation of
compassionate financial assistance till remarriage or death of the recipient,
whichever is earlier. However, the childless widow shall be eligible after
remarriage provided her income from all sources should be less than or equal to
minimum family pension plus dearness relief thereon.
In case of dependent unmarried son: From the date following the date of
cessation of compassionate financial assistance till the date of marriage, on
attaining the age of 25 years or earning livelihood, whichever is earliest.
In case of dependent unmarried daughter/widowed or divorced daughter:
From the date following the date of cessation of compassionate financial
assistance till the date of marriage/remarriage or earning livelihood, whichever is
earlier.
In case of Parents: From the date following the date of cessation of
compassionate financial assistance to the date of death of the recipient.
In case of dependent disabled child: From the date following the date of
cessation of compassionate financial assistance up to the date of earning
livelihood.
2. No pension is liable to seizure, attachment or sequestration by process of any
Court in India in the instance of Creditor for any demand against the pensioner
(Section II, Act XIII of 1871).
3. Payment under this order is to be made only to the pensioner in person, with the
following exception:-
(a) To persons specially exempted by Government.
(b) To female unaccustomed to appear in public and to persons unable to
appear on account of illness or bodily infirmity.
(c) To any person sending a Life Certificate signed by some persons exercising
the powers of a Magistrate under the Criminal procedure Code, or by any
Registrar or Sub-registrar appointed under the Registration Act, 1908 or by
a Gazetted Officer of Government.
(d) In all cases referred to in clause (a), (b) and (c) the Disbursing Officer must
atleast once in a six months require proof independent of that furnished by
the Life Certificate of the continued existence of the pensioner. The pension
shall not be paid on account of a period more than six months after the date
of Life Certificate last received and the Disbursing Officer must be on the
watch for authentic information of the decease of any such pensioner and
on receipt thereof, shall promptly stop further payment.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 139

4. If the pensioner desires to draw his/her pension from a Public Sector Bank, both
halves of PPO may please be forwarded to link branch of the Public Sector Bank.
5. Classification:-
(a) Pension is debitable to 2071-Pension & Other Retiral Benefits-01-
the Head Civil-101-Superannuation and Retirement
Allowance.

(b) Family Pension is 2071-Pension & Other Retiral Benefits-01-

debitable to the Head Civil-105-Family Pension.

Part - II

1. PPO No.

2. Name of the Government

employee

3. Post held on retirement

4. Pay Band and Grade Pay of Post

5. Office from where retired

6. Residential Address
7. Date of birth of Date of Appointment in Date of Date of Death
Government Government service Retirement
employee

8. Class of Pension Qualifying Service Non Qualifying

Service

9. Last Pay drawn Emoluments for Emoluments for Pay Band+GP

Family Pension DCRG applicable at the
time of
retirement.

10. Amount of Pension Pension withheld, if Commuted Net Pension

any Pension
140 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

11. Provisional Pension paid @ Rs. ______________ p.m. from ____________

which is to be adjusted.

12. Death-cum-Retirement Gratuity (Amount to be authorized separately)

13. Amount of family pension

(a) enhanced rate Rs. ____________from ____________ to ______________

(b) normal rate Rs. ______________from ____________ to ______________

14. Details of Family members eligible for family pension
Sr. Name Relationship with Date of Whether Aadhaar
No. Government Birth/Age disabled Card No.
employee

1.
2.
3.
4.

Important Instructions
Dearness relief is payable with reference to the amount of pension before
commutation.
Relief on pension/family pension is payable as admissible from time to time.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 141

Part - III
(For the Treasury Officer/Disbursing Authority)

1. Personal mark of identification

2. Signature/Thumb impression of
pensioner/Family pensioner (to be obtained at
the time of first payment)

3. Commuted value and date of its payment

4. Date of commencement of reduced pension

5. Date (in words) from which the commuted

portion shall stand restored (subject to
pensioner being alive on that date
6. Whether the pensioner/family pensioner is in
receipt of any other pension, if so, its
particulars and source from where being
drawn
7. The specimen signatures taken in Column 2
should be tallied with the specimen
signatures received from Accountant
General, Haryana. .
8. The Pensioner’s portion of the pension order
may be made over to the pensioner after
obtaining his/her signature on the disburser’s
portion on personal satisfaction of
pensioner’s identity.
9. If the pensioner desires to draw his/her
pension from a public Sector Bank, both
halves of PPO may please be forwarded to
link branch of the Public Sector Bank.

Special Remarks of Accounts Officer of the office Principal Accountant General

(Accounts & Entitlement), Haryana.

1.

2.

3
142 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Part - IV

(Last sanction/revision of Pension/Family Pension/Dearness Relief)

Amount of Pension at the time of Retirement Rs. _______________________
Amount of Dearness Relief at the time of Retirement ____________________
Letter No. Date of Amount Reason Amount Total Remarks Initials of
and date effect of for of Monthly designated
Revised Revision Revised Pension officer
Pension Dearness plus
Rs. Relief Dearness
Rs. Relief
Payable
Rs.

Part - V
Record of transfer of PPO from one Pension Disbursing Authority (in
short PDA) to another, if any:

S.No. Full particulars Date upto which Full particulars of Date and Signature
of PDA at which pension has PDA to which PPO of authorized officer
pension is drawn been paid is transferred of transferring PDA
before transfer
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 143

Part - VI
Periodical identification of pensioner
(To be done once during six months)
.
Sr. Date Initials of Remarks Sr. Date Initials of Remarks
No. designated No. designated
officer officer
144 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Part - VII
(Record of Disbursement of Pension from __________________)

Month for Amount Date of Disbursing Remarks

which payment Officer’s
pension is Pension Dearness Total initials
due Rs. Relief Rs.
Rs.

March

April

May

June

July

August

September

October

November

December

January

February

Note : Dearness relief is payable with reference to the amount of pension before
commutation.

***********
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 145

Form Pen - 17
(See rule 91)
Office of the Principal Accountant General (A&E), Haryana
Family Pension Payment Order

Part - I

Rules Applicable : Haryana Civil Services (Pension) Rules, 2016

Family Pension Payment Order No. FPPO No.

Case No.

Debitable to Government - HARYANA

Head of Account : 2071-Pension ORBs-01 Civil-105 Family

Pension

Detail of family pension : Family Pension (normal)

Family Pension (enhanced)

Until further notice, on the expiry of every month, please pay to :

Sh./Smt./Kumari_________________________S/W/H/D of Late _________________
__________________ as set out in part-II of this order, plus the amount of dearness
relief as admissible from time to time thereon after due identification of the family
pensioner.

The payment of family pension shall commence from _____________________.

The enhanced family pension @ Rs.___________________________ PM may be paid

upto _______________ and thereafter normal family pension @ Rs. ______________
P.M. subject to detailed conditions given overleaf.

Signature and Designation

Seal of the Pension Payment

Issuing Authority.
To
The Treasury Officer,
________________________.
146 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Important Instructions
1. Family Pension in case of death while in service:
In case of Widow/Widower: From the date following the date of cessation of
compassionate financial assistance till remarriage or death of the recipient,
whichever is earlier. However, the childless widow shall be eligible after
remarriage provided her income from all sources should be less than minimum
family pension plus dearness relief thereon.
In case of dependent unmarried son: From the date following the date of
cessation of compassionate financial assistance till the date of marriage, on
attaining the age of 25 years or earning livelihood, whichever is the earliest.
In case of dependent unmarried daughter/widowed or divorced daughter:
From the date following the date of cessation of compassionate financial
assistance till the date of marriage/remarriage or earning livelihood, whichever is
earlier.
In case of Parents: From the date following the date of cessation of
compassionate financial assistance to the date of death of the recipient.
In case of dependent disabled child: From the date following the date of
cessation of compassionate financial assistance up to the date of earning
livelihood.
2. No pension shall be liable to seizure, attachment or sequestration by process of
any Court in India in the instance of Creditor for any demand against the
pensioner (Section II, Act XIII of 1871).
3. Payment under this order is to be made only to the pensioner in person, with the
following exception: -
(a) To persons specially exempted by Government.
(b) To female unaccustomed to appear in public and to persons unable to
appear on account of illness or bodily infirmity.
(c) To any person sending a Life Certificate signed by some persons
exercising the powers of a Magistrate under the Criminal procedure Code,
or by any Registrar or Sub-registrar appointed under the Indian Registration
Act, 1908 or by a Gazetted Officer of Government.
(d) In all cases referred to in clause (a), (b) and (c) the Disbursing Officer must
atleast once in six months require proof independent of that furnished by
the Life Certificate of the continued existence of the pensioner. The pension
shall not be paid on account of a period more than six months after the date
of Life Certificate last received and the Disbursing Officer must be on the
watch for authentic information of the decease of any such pensioner and
on receipt thereof, shall promptly stop further payment.

4. If the pensioner desires to draw his/her pension from a Public Sector Bank, both
halves of PPO may please be forwarded to link branch of the Public Sector Bank.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 147

Part - II
1. PPO No.

2. Name of the Government employee

3. Post held on retirement

4. Pay Scale/pay Band+ Grade pay of
Post
5. Office from where retired
6. Residential Address

7. Date of birth of Government Date of Appointment Date of Death

employee in service

8. Qualifying Service Non Qualifying Service

9. Emoluments for Family Pension Emoluments for Last Pay

DCRG drawn

10. Amount of Family Pension at Amount of family Pension at normal

enhanced rates rates

11. Death-cum-retirement gratuity (Amount to be authorized separately)

12. Amount and period of enhanced/normal family pension-

(a) enhanced rate Rs.___________ from _____________ to_____________

(b) normal rate Rs.___________ from _____________ to_____________

13. Details of Family members eligible for family pension :
Sr. Name Relationship Date of Whether Aadhaar
No. with Birth/Age disabled Card No.
Government
employee

1.

2.

3.

4.
148 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Important Instructions :

Dearness Relief on family pension is payable as admissible from time to time.

Family Pension shall cease when no member as mentioned against Sr. No. 13 of
Part-II is eligible.

Part - III
(For the Treasury Officer/Disbursing Authority)

1. Personal mark of identification

2. Signature/Thumb impression of Family

pensioner (to be obtained at the time of first
payment)

3. Whether the family pensioner if so, its

particulars and source from is in receipt of
any other pension, where being drawn

4. The specimen signatures taken in Column 2

should be tallied with the specimen
signatures received from Principal
Accountant General (A&E), Haryana. .

5. The Pensioner’s portion of the pension

order may be made over to the pensioner
after obtaining his/her signature on the
disburser’s portion on personal satisfaction
of pensioner’s identity.

6. If the pensioner desires to draw his/her

pension from a Public Sector Bank, both
halves of PPO may please be forwarded to
link branch of the Public Sector Bank.

Special Remarks of Accounts Officer of the office of Principal Accountant

General (Accounts & Entitlement) Haryana.

1.

2.

3.
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 149

Part - IV
(Last sanction/revision of Family Pension/Dearness Relief)

Amount of Family Pension at the time of sanction Rs. ____________________

Amount of Dearness Relief at the time of sanction Rs. ____________________

Letter Date Amount Reason Amount Total Remarks Initials of

No. and of of for of Monthly designated
date effect Revised Revision Revised Family officer
Family Dearness Pension
Pension Relief plus
Rs. Rs. Dearness
Relief
Payable
Rs.

* Enhanced and Normal Family Pension to be shown separately.

150 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Part - V
Record of transfer of FPPO from one Pension Disbursing Authority
(in short PDA) to another, if any:

Sr. Full particulars of Date upto which Full particulars Date and Signature
No. PDA at which family family pension of PDA to which of authorized officer
pension is drawn has been paid FPPO is of transferring PDA
before transfer transferred
 HARYANA CIVIL SERVICES (PENSION) RULES, 2016 151

Part - VI

Periodical identification of family pensioner

(To be done once in every six months).

Sr. No. Date Initials of Remarks Sr. No. Date Initials of Remarks
designated designated
officer officer
152 HARYANA CIVIL SERVICES (PENSION) RULES, 2016

Part - VII
(Record of Disbursement)

Month for Amount Date of Disbursing Remarks

which payment Officer’s
family Family Dearness Total initials
pension is Pension Relief
due
Rs. Rs. Rs.

March

April

May

June

July

August

September

October

November

December

January

February

************