GUIDELINES FOR INTERNSHIP REPORT

The purpose of doing an internship is to gain valuable work experience which can give students an
edge in the job market. In addition, this provides an ideal opportunity to work in various
departments of an organization as well as do multiple tasks, get mentoring from experienced
managers, develop, and refine business skills and clearly define career goals. It is compulsory for
the student to not only do internship but do it conscientiously and diligently. This is because each
student will be asked to submit an internship report immediately in the semester after the
internship. The internship is a six credit hours course. The student needs to undertake a minimum
6-week internship (42 days) after the completion of either the sixth semester or the seventh
semester. Please note that the internship report will be checked for plagiarism. Each student will be
asked to attach a Turnitin plagiarism report with the internship report. Plagiarism level should not
be more than 25% in the internship report. The following format of Internship Report is to be
EXACTLY followed by all students graduating from the degree programs of BS (Hons) in
Management.

1- The Report should be either Tape Bind or Ring Bind for submission, on standard A4 sized paper, The
entire report should be written in Times New Roman with an appropriate font size. APA Style should be
followed.
2- Header & Footer: Header (Name of Organization, Font size 11, Times New Roman with Bottom
Border) Footer (Page No., Middle, Font Size 11)
3- Important Note:
In Chapter 2 of your report, please pick the relevant section according to the department of the
organization where you have done your internship. For instance, if you have majors in Public
Management but you did your Internship in HR Department of an organization, you are required to
write only HRM section in Chapter 2 regardless of your major/minor subject. Same goes for all the other
specialization students. If you are being placed in more than one department during internship
duration, you should choose multiple sections.
4- It is mandatory to attach, the attested copy of your Internship Completion Certificate (on the letter
head of the organization) and Internship Evaluation Form (provided in format) duly filled by your
Internship Supervisor along with the Business Card of your supervisor at your Internship Organization.
5- Internship Reports should be submitted to Academic Office as soon as you are done with your
internship and within the submission date provided by your program coordinator.
6- Please note that Final Transcripts are not issued unless the reports are submitted and checked. The
usual checking time for Reports is 1 week after submission.
7- Internship Reports that will not include complete details as on the First title, Page in Format and Page
numbers in report shall NOT be marked and will be returned back to the student.
8- It is preferred that the internship is done in the area in which the student is specializing. However, the
student can also do internship in areas other than the specialization.
9- The internship should end before the commencement of classes for the upcoming semester.
10- The internship is to be of minimum 42 days including Saturdays and Sundays (6 weeks) but excluding
gazette holidays.
11- The internship can be done in any public, private or third sector (NGOs) organization.
12- The internship cannot be done in an organization which is owned by students’ parents or siblings or
friends. Similarly, call center jobs, fully online internships/jobs are not considered for Internship.

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13- In case, of doing a job, which the student wants to be considered as internship, the student has to
submit an experience letter which should clearly mention the timings of the job. The job timings should
not overlap with students scheduled class timings.
14- For the best internship report, there may a prize from IAS.
15- For any QUERY regarding your Internship or Report, please contact your Program Coordinator.

Internship Viva
After the submission of the report the student will be asked to appear for a viva voce. The internship
viva will be based on the following.

 Students will be asked the learning experience during the internship.

 How students can link their course (specialization) contents to the work experience.
 Discussions on recommendations mentioned for further improvement.

Internship Grade Weightage:

The reports will only be accepted when:

 The internship letter meets the criteria mentioned above.

 Plagiarism Report of Turnitin, the report will be returned if plagiarism of more than 17% is found.
Moreover, AI content used in internship report will also be considered as Un-acceptable if the AI
generated content is more than 5%.

Grade Distributions:
 Introduction (5%)
 SWOT Analysis of organization (5%)
 Management Practices (20%)
 Learning & Experience (20%)
 Conclusion & Recommendations (5%)
 References and acknowledgement (5%)
 Internship Viva (40%)

The Grading criterion for report is mentioned as follows. Please note that Grades are mentioned on
your final Transcript based on the evaluation of your report and VIVA by Internship Evaluation
Committee along with your Internship Evaluation as received from Internship Supervisor.

Grading Criterion:
Percent Letter Grade
Marks
85-100 A
80-84 A-
75-79 B+
70-74 B-
65-69 C+
58-60 C
55-57 C
50-54 D
Below 50 F
Withdrawal W
Incomplete I

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INTERNSHIP REPORT

INSTITUTE OF ADMINISTRATIVE SCIENCES – (IAS)

UNIVERSITY OF THE PUNJAB

Name:
Roll No:
Degree Program:
Session:
Internship Organization Name:
Branch and Address:
Internship Supervisor:
Internship Supervisor Contact Number:
Internship Supervisor Email ID:

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 The internship report should have the following in the specified order

 Internship Rubric (see attachment at the end)

 Internship offer letter
 Attested photocopy of Internship Letter Completion Letter
 Internship evaluation form (attached as annexure)
 Plagiarism Report of Turnitin Table of Contents
 Business card of the supervising manager Executive Summary

Acknowledgements

Sr. No. CONTENTS Pg. No.

Chapter 1: Introduction to the Organization
1.1 Brief History
1.2 Nature of the organization
1.3 Organogram & Number of Employees
1.4 Vision
1.5 Mission
1.6 Values
1.7 Goals & Objectives of Organization
1.8 Business of Organization (Products and/or Services)
1.9 Products or Services Offered
 Product/Service Details (A)
 Product/Service Details (B)……
Chapter 2: Management Practices at [Organization Name]
Write this chapter according to your department of Internship regardless of your Specialization
(major/minor) in degree program
HR Human Resource Management Practices at [Organization Name]
Section (for HRM Internship only)
2.1 HR Division – a Review
2.2 Job analysis
2.3 Human Resource Planning
2.4 Recruitment and Selection Procedures
2.5 Orientation of new hires
2.6 Training & Development of employees
2.7 Appraising & Managing Performance
2.8 Compensation & Benefits Policies
2.9 Labor Relations
2.10 Procedures of Record keeping of Employees

MKT Marketing Management Practices at [Organization Name]

Section (for Marketing Internship only)
2.1 Marketing Division – a Review
2.2 The Marketing Environment (Micro & Macro)
2.3 Marketing Mix at [Organization Name]
2.3.1 People
2.3.2 Product
2.3.3 Pricing
2.3.4 Place (Distribution): Marketing channels and Supply Chain Management
2.3.5 Promotion (sales & communication)
2.3.6 Performance

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 FIN Financial Management Practices at [Organization Name]
Section (for Finance Internship only)
2.1 Finance Division – a Review
2.2 Financial Planning & Provision of Capital
2.3 Administration of Funds
2.4 Accounting & control mechanisms
2.5 Protection of Assets
2.6 Tax Administration
2.7 Investor Relations
2.8 Financial Evaluation & Consulting
2.9 Financial Information Systems
PM Public Management Practices at [Organization Name]
Section (for Public Sector Internship only)
Public Management Division – A Review
2.1 Organization & Management (Planning, Organizing, Leading & controlling)
2.2 Staffing/ human Resources
2.3 Financial Resources & Budgeting
2.4 Stakeholders
2.5 Organizational Culture

2.6 Donors/ Donor Driven Projects

2.7 Community/ Citizen Engagement

Chapter 3: Tasks and Duties at Internship
3.1 Function(s)/Department(s) of Internship
3.2 Week 1
3.3 Week 2
3.4 Week 3
3.5 Week 4
3.6 Week 5
3.7 Week 6 (add more weeks according to duration of your internship)
3.8 Learning and Achievements at Internship (Write a paragraph or week wise activities)
Chapter 4: SWOT Analysis of [Organization Name] (You must Interview any one of your
manager/supervisor and discuss your SWOT findings with him. Give the interview summary in this
section)
Chapter 5: Learning and Experience [Organization Name]
5.1 Internship Duration & Rationale for Selection
5.2 Learning and Experiences
5.3 Suggestions
Chapter 6: Conclusion

References
Appendix
Personal Resume

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 Institute of Administrative Sciences (IAS)
University of the Punjab
Quaid-e-Azam Campus, Lahore Pakistan.
Tel:92-42-9231164-65,Fax:92-42-9230622
Web site: www.ias.edu.pk
Email: placement.ias@pu.edu.pk

INTERNSHIP EVALUATION FORM

(To be filled by the Internship Supervisor)

Intern’s Name:
Father’s/ Guardian’s Name:
Program:
Class Roll No.
Telephone No. (Res.) (Cell no.)
To be filled by the internship Supervisor
Supervisor’s Name:
Designation:
Internship Organization:
Address:

Telephone No:
Internship Joining date of the intern:
Internship Completion date of the intern:
Internship duration:
Attendance of the intern in days:

Specific Tasks assigned during internship:

 _________________________________________________________________
 _________________________________________________________________
 _________________________________________________________________
 __________________________________________________________________
 ___________________________________________________________________
 ___________________________________________________________________

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Please evaluate the intern on the five-point scale ranging from Satisfactory to Excellent
based on the following key attributes.

Sr. No. Attributes Satisfactory

Excellent
1. Punctuality & regularity 1 2 3 4 5
2. Commitment to work 1 2 3 4 5
3. Productivity Level 1 2 3 4 5
4. Meeting the Deadlines 1 2 3 4 5
5. Teamwork 1 2 3 4 5
6. Quality of work 1 2 3 4 5
7. Initiative in taking new assignments 1 2 3 4 5
8. Communication Skills-Writing 1 2 3 4 5
9. Communication Skills-Speaking 1 2 3 4 5
10. Communication Skills-Comprehending 1 2 3 4 5
11. Adaptability to the organizational environment 1 2 3 4 5
12. Overall Conduct & behavior 1 2 3 4 5
13. Other, Pl. Specify: 1 2 3 4 5

General Remarks regarding Intern’s Performance during Internship:

Areas of Learning & Improvement:

Evaluator/Internship Supervisor Office Stamp

Name: ________________
Designation: ________________
Signature: ___________________
Dated: _____________________

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 Internship Rubric

 Please check the internship only if the plagiarism report shows less 25% or less
plagiarism and less than 5% AI generated contents.
 Internship duration for all internship has been verified as 42 days, you will be
required to only check if the same has been mentioned in the report

Needs
Marks Exemplary - 4 Outstanding - 3 Satisfactory - 2 Poor - 0
Improvement -1
Introduction
Excellently Satisfactory Moderately
Poorly presented.
presented. Key presentation. presented. Few of
Company Most of the key
2 elements are Fairly the key elements Not written
Background elements are not
excellently highlighted the are not
highlighted
highlighted key elements highlighted
Company
Company objectives are Company
Company
objectives are presented but objectives are
Objectives 1 objectives are Not written
clearly stated very poorly
fairly presented not clearly
and presented expressed
stated
Structure is Structure is Structure is
Organizational clearly presented but present but Structure is
1 No structure
Structure presented in a not in the right elements are confusing
proper format format missing
Products are
clearly
mentioned, and Products are
the report Products are Poor
presented but No product
Product Details 1 highlights the satisfactory presentation of
not clearly description
complete presented products
defined
product/service
range
Management Practices (HRM/Marketing/Public Admin/Finance)
Management Management
Management
Practices Practices related
Practices related to
Management related to area to area are
20 area are presented confusing Nothing metioned
practices are clearly presented in
but some aspects
presented in a satisfactory
missing
proper format manner
SWOT Analysis

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 Students go
above and Not all 4
SWOT are
beyond research SWOT are researched,
presented but not
of all 4 sections. identified and incomplete NO SWOT in
SWOT 5 expressed in a
Uses proper expressed in a analysis, the report
satisfactory
resources and coherent manner questionable
manner
lists the proper resources.
attributes found.

Learning & Experience

Internship Internship
Internship
Internshi duration of 42 duration is 42 but Internship duration
duration is 42
p 5 days is mentioned is written in a is not mentioned in Less than 42 days
days but not
Duration in the confused the report
mentioned
report manner
Rational 5 The company The company is The rationale for The internship No mention of the
e for was selected as considered good selection was was done in the rationale in the report
Selection it is well in the area of that I got company as i
known and specialization internship in just had a reference
teaches its that the student this organization in this company
interns well has chosen
Task Performed 5 Relevant and Good discussion General Minimal No discussion of the
thorough on task discussion on discussion of the task performed
discussion. performed task performed task performed
Address all task
performed
Personal 5 Demonstrates Demonstrates a Demonstrates a Demonstrates a Demonstrates lack of
Learning an in-depth satisfactory general minimal reflection on, or
reflection and reflection and reflection and reflection and personalization
personalization personalization personalization personalization of internship
of the of the internship of internship of internship experience
internship experience experience experience
Conclusion & Recommendation
Recommendati 5 Excellent Good Satisfactory Moderate Unclear recommendation
on & recommendatio recommendation recommendation recommendation and conclusion
Conclusion n and and conclusion and conclusion and conclusion
conclusion o

Reference & Acknowledgements

Reference & 5 Excellently Highly Satisfactory Moderately Poorly presented
Acknowledgem presented. satisfactory presented presented.
ent presented.
Internship Viva (40 marks)
Viva 40 Candidate The student The student The student was The student could
conveyed an answered all answered all confused in not answer any
accurate questions related questions their thoughts question
understanding to internship related to the and has no clear
of the confidently, internship understanding
internship. clearly and satisfactory of their role in
Demonstrate comprehensively the task

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 d performed
understandin during
g of the role. internship
Thoughts
were
organized and
clear
TOTAL

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