Sample Gantt Chart

Project Company
R&D Setup
Name Name ABC Inc
Project Project
Sponser Mr J Manager
Ms S
Project
Start Date 4-Sep-23 Additional Info

Description

Assigned
Sr No Task Start Date End Date Duration
To

1 Task-1 4-Sep-23 9-Sep-23 6

2 Task-2 5-Sep-23 9-Sep-23 5

3 Task-3 11-Sep-23 13-Sep-23 3

4 Task-4 18-Sep-23 22-Sep-23 5

5 Task-5 20-Sep-23 23-Sep-23 4

6 Task-6 21-Sep-23 23-Sep-23 3

7 Task-7 25-Sep-23 29-Sep-23 5

8 Task-8 25-Sep-23 28-Sep-23 4

9 Task-9 2-Oct-23 4-Oct-23 3

10 Task-10 5-Oct-23 9-Oct-23 4

 11 Task-11 2-Oct-23 7-Oct-23 6

©2011-2024 Project Management Institute, Inc. Copyright and all rights reserved.
 ABC Inc

Ms S
3-Sep-23

3-Sep

4-Sep

5-Sep

6-Sep

7-Sep

8-Sep

9-Sep
S M T W T F S

Completion As per
% Progress Status
Date Schedule

0% Not Started √

13-Sep-23 100% Complete Behind √

15-Sep-23 100% Complete Behind

70% In Progress

90% In Progress

22-Sep-23 100% Complete Ahead

29-Sep-23 100% Complete On time

27-Sep-23 100% Complete Ahead

6-Oct-23 100% Complete Behind

50% In Progress
5-Oct-23 100% Complete Ahead
 S
10-Sep

M
11-Sep

T
12-Sep

√
W
13-Sep

10-Sep-23

T
14-Sep

2
15-Sep

S
16-Sep

S
17-Sep

M
18-Sep
Gantt Chart

T
19-Sep

W
20-Sep
17-Sep-23

T
21-Sep
F

√
22-Sep

-1
S

√
√
23-Sep
S

24-Sep
M

25-Sep
T

26-Sep
W

27-Sep

-1
24-Sep-23

√
28-Sep
F

√
29-Sep
 23

S
30-Sep

S
1-Oct

M
2-Oct

T
3-Oct

√
W
4-Oct

1-Oct-23

T
5-Oct

2
6-Oct

S
7-Oct

S
8-Oct

√
M
9-Oct

T
10-Oct
W
11-Oct
8-Oct-23

12-Oct
F

13-Oct
S

14-Oct
S

15-Oct
M

16-Oct
T

17-Oct
W

18-Oct
15-Oct-23

19-Oct
-2 √
 5-Oct-23

F
20-Oct

S
21-Oct

S
22-Oct

M
23-Oct

T
24-Oct

W
25-Oct

22-Oct-23

T
26-Oct

F
27-Oct

S
28-Oct

S
29-Oct

M
30-Oct
T
31-Oct
W

1-Nov
29-Oct-23

2-Nov
F

3-Nov
S

4-Nov
S

5-Nov
M

6-Nov
T

7-Nov
W

8-Nov
5-Nov-23
 5-Nov-23

T
9-Nov

F
10-Nov

S
11-Nov

S
12-Nov

M
13-Nov

T
14-Nov

W
15-Nov

12-Nov-23

T
16-Nov

F
17-Nov

S
18-Nov

S
19-Nov
M
20-Nov
T

21-Nov
W

22-Nov
19-Nov-23

23-Nov
F

24-Nov
S

25-Nov
S

26-Nov
M

27-Nov
T

28-Nov
26-Nov-23
W
29-Nov

26-Nov-23

T
30-Nov

F
1-Dec

S
2-Dec

S
3-Dec

M
4-Dec

T
5-Dec

W
6-Dec
3-Dec-23

T
7-Dec

F
8-Dec

S
9-Dec
S
10-Dec
M

11-Dec
T

12-Dec
W

13-Dec
10-Dec-23

14-Dec
F

15-Dec
S

16-Dec
S

17-Dec
M

18-Dec
17-Dec-23
T
19-Dec

W
20-Dec

17-Dec-23

T
21-Dec

F
22-Dec

S
23-Dec

S
24-Dec

M
25-Dec

T
26-Dec

W
27-Dec
24-Dec-23

T
28-Dec

F
29-Dec
S
30-Dec
 Instructions
1) Indicates duration between Start date Start Dateand End date End Date of
1
√ 2)This also informs that the task is not yet started, where % Progress % Progress
3) "√" This symbol indicates the assigned End date for task

1) Indicates task is "in progress," with % Progress showing how much activity is com
2 √

1)This indicates task is completed

2) Red bar and number in bar indicates that though task is completed, it is 2 days "Behind"
3
√ 2 from End date
3) Here the Completion date
Completion Date
is more than assigned End date

1) This indicates task is completed; status is Complete and % Progress can be updated to 10
2)Green bar and negative number in bar indicates that though task is completed, it is 1 day
the schedule from End date.
4 -1 √ 3) Here the Completion Date is less than assigned End date.
Completion Date

5 √ This indicates activity completed "On time," where actual end date is equal to the completi
Progress is 100%
18-Sep

6 M This indicates date and day on chart; this will automatically show dates based on Project Sta

Note: Do NOT Delete Source File

How do you add a new task to the table?

1) Select the entire row just below last Task or last Sr No.
2) Then hold on the small square symbol (here as shown in the image below) and drag it down. Everything will get dragg

3) After dragging, it will appear as shown in the image below, where you need to enter your required Start Date, End Da
©2011-2024 Project Management Institute, Inc. Copyright and all rights reserved.
 Example
nd date End Date of task Task 1 is showing Start date 04-Sep-23 and End date 09-Sep-23, so duration between
these days are 6 (Chart automatically excludes Sunday)
% Progress % Progress is 0% Task 1 is not started, hence % Progress is 0%
For Task 1, the "√" actual End date is 9-Sep-23

how much activity is completed Task 4 has 70% 70%

activity completed; however, it's not 100%
complete

Task 3 Start date is 11-Sep-23 and End date is 13-Sep-23; task is completed
However, completion date is 15-Sep-23
pleted, it is 2 days "Behind" the schedule

than assigned End date Here, the difference between Completion date (15-Sep-23) and assigned End date
End Date (13-Sep-23) is 2; the task is "Behind" Schedule
Behind

ogress can be updated to 100% Task 6 Start date is 21-Sep-23 and End date is 23-Sep-23, so task is completed;
task is completed, it is 1 day "Ahead" of however, completion date is 22-Sep-23

han assigned End date. Here, the difference between Completion date (22-Sep-23) and assigned End date
End Date (23-Sep-23) is -1; the Schedule is "Ahead"
Ahead

Task 7 Start date is 25-Sep-23 and End date is 29-Sep-23; Completion date is 29-Sep-
ate is equal to the completion date and % 23 ; hence, task is completed "On Time"/ "On Schedule"

w dates based on Project Start Date field

wn. Everything will get dragged (even including what's in the Gantt chart.)

required Start Date, End Date and also need to update % Progress (as here in Task-12 is showing 200%)
 so duration between

it's not 100%

completed

assigned End date

ule

k is completed;

assigned End date

pletion date is 29-Sep-

Status
Not started
Pending
In progress
On hold
Cancelled
Complete