Accounting
Accounting
A=L+E
Financial accounting is based on the dual representation of the patrimony of a company.
Patrimony is formed by: assets, liabilities and equity.
LIABILITIES: AMOUNT PAYABLE (IF YOU MUST PAY ME $10 YOU ARE MY DEBTOR, AND I AM
YOUR CREDITOR)
Debtor = individual who has a legal obligation to pay money to another.
Creditor = individual who has a legal right to get money from another.
Assets are the Economic compound of patrimony: The means the company has to do its work.
Liabilities are the source of money that allows to have the Assets to work with.
Assets – Liabilities = Equity
EQUITY: is the net value of your company, if you have a machine with a value of $100 and you
have a liability of $40 the net value of your company is 100 - 40 = $60.
If the property of your company is represented in shares, you can say “shareholder’s equity” or
“stockholder’s equity”.
In every company it is always true that Assets = Liabilities + Equity
Under the double-entry system every business transaction is recorded in at least two accounts.
One account will receive a "debit" entry, meaning the amount will be entered on the left side of
that account. Another account will receive a "credit" entry, meaning the amount will be entered
on the right side of that account.
Debit is the left side, but also any record written in the right is a Debit
Credit is the right side, but also any record written in the left side is a Credit.
The money you have in the bank account is your money or is the Bank’s money?
- For you its an Asset
- For the Bank it is a Liability
The journal is the initial recording of transactions in chronological order, while the ledger is a
collection of accounts, each with its own page summarizing all related transactions. The
information flows from the journal to the ledger, and together they form the basis for financial
reporting and analysis.
An 'account' is a specific location for recording transactions of a like kind. The dual aspect of
treating each transaction is then recorded in an account. An account shows us the 'history' of a
particular business transaction.
Accounts can be divided into three categories:
1. Personal Accounts – these are the accounts of your creditors (accounts payable) and debtors
(accounts receivable) // Accounts related to individuals, firms, organizations, or companies.
2. Real Accounts – are your tangible and intangible assets // Tangibles – Plants and machinery,
furniture and fixtures, computers and information processing equipment
Intangibles – Goodwill, patents, copyrights, trademarks
3. Nominal Accounts – these are income and expense accounts of your business // Sales,
purchases, utilities, dividends.
Accounts can be further divided into five types. The basic types of accounts for a business are:
1. 'Assets:' items of value that the business owns or has rights to. Examples include:
cash, real estate, equipment, money or services that others owe you (accounts receivables), and
even intangible items such as patents and copyrights.
3. 'Equity:' the ownership value of a business. It is the investment by an owner in the business.
4. 'Revenues:' the mechanisms where income enters the business (note that revenue and income
is not the same thing they are used here to describe each other in basic terms only. This will be
explained later).
5. 'Expenses:' the costs of doing business. Examples include: salary expense, rent, utilities
expense, and interest on borrowed money.
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WHAT IS A BUSINESS?
A business can be defined as a commercial organization, which exists with a view to making a
profit. A business will generally fall into one of the following categories (depending on the country
you are establishing the business):
Sole Trader This is a business that is owned and operated by one person. He or she is solely
liable for all business debts but when successful, takes all the profits.
Partnership This type of business is owned by several individuals, some of which will actively be
involved in the business.
Non Trading Organizations (or Non Pro t Corporations) Clubs, associations and other non
profit making organizations are normally run for the benefit of their members to engage in a
particular activity and not to make a profit. Their financial statements will take the form of income
and expenditure accounts.
Cooperative Society A legally constituted business entity formed for the explicit purpose of
furthering the economic welfare of its members and that of the wider society by providing them
with goods or services.
The accounting cycle is a series of steps that is followed to ensure that the records of a business
are true and fair. Each business transaction goes through these steps.
1. Collecting &
analyzing source
9. Post Closing Trial documents. 2. Journalizing
Balance Transactions.
3. Post to the
8. Closing Entries
Accounting ledgers
cycle
Once the entries have all been posted, the Ledger accounts are added up in a process called
Balancing. Balancing implies that the sum of all Debits equals the sum of all Credits. (Also
automated)
At this point accounting happens. The accountant produces a number of adjustments, which
make sure that the values comply with accounting principles (Regulations).
These values (such as depreciation of equipment) are then passed through the accounting system
resulting in an
adjusted trial balance. This process continues until the accountant is satisfied.
Their net balances, which represent the income or loss for the period, are transferred into owners’
equity. Once revenue and expense accounts are closed, the only accounts that have balances are
the asset, liability, and owners’ equity accounts. These balances are carried forward to the next
period.
Accounting processes and procedures are usually based on the basic accounting cycle. The
accounting process outlines how financial information flows through a business. It also identifies
which individuals are responsible for the information. In order for the owners of a business to
make sound decisions, they will need financial information that accurately reflects the "true and
fair view" of the financial performance and position of the business.
ACCOUNTING ASSUMPTIONS
Separate Entity – this convention states that the business is an entity separate from its owner.
Therefore, business records should be separated from the records of the owner.(Knol, 2009)
Going Concern – assumes that the entity will continue to operate indefinitely. It implies that the
business will continue to operate for an indefinite period of time in the foreseeable future. This
concept allows business to spread (amortize) the cost of fixed assets over its expected useful life.
(Knol, 2009)
Money Measurement assumes that items are not accounted for unless they can be quantified in
monetary terms. (Knol, 2009)
Financial statements show only a limited picture of the business. They do not consider the
business’s other valuable resources (workforce, brand recognition, quality of management)
because they cannot be quantified in monetary terms.
(Think of Environmental, Social and Governance information ESG)
Time Period – allows the performance evaluated of a “Going Concern” business to be broken up
into specific period of time such as month, a quarter or a year. (Knol, 2009)
ACCOUNTING PRINCIPLES
Historical Cost – requires that business assets be recorded at the actual price paid to acquire
them. No account is made for the changing value of these assets. (Knol, 2009)
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Transactions are recorded at cost and not at its market value.
Matching – to avoid overstatement of income in any one period, the matching principle requires
that revenue and related expenses be recorded in the same accounting period
(moneyinstructor.com).
Accountants should prepare accruals at the end for the reporting period to account for expenses
incurred but for which there is no source document.
Realization of Income – revenue are recognized when they are earned. This occurs when the seller
received cash or claim to cash in exchange for goods and services. (moneyinstructor.com)
Full disclosure – requires financial statements provide sufficient information to assist users of the
information make knowledgeable and informed decisions about the business. (Knol, 2009)
Dual Aspect – is based on the accounting equation (A=L+E). All transactions must meet the
equation in balance. Financial transactions are allocated both a debit and credit entry in the
accounts. (Knol, 2009)
ACCOUNTING CONVENTIONS
Materiality – Individual events are only recorded if it’s significant enough to justify the usefulness
of the information. (Moneyinstructor.com)
Cost Benefits – since the value of assets change over time it would be impossible to accurately
record the market value for the assets. There it is recorded at the price paid to acquire it.
(Moneyinstructor.com) (I disagree with this definition it is more about the utility of information to
record and related cost of obtaining it)
Conservatism – requires that profit should not be taken into account unless it’s actually realized in
cash while all possible losses must be fully provided for (i.e. Winning the lottery is a different thing
than buying a ticket).
This ensures that your financial statement does not overstate the business financial position.
(Moneyinstructor.com)
Consistency – The same method of reporting should be used to ensure that any differences in the
financial position between reporting periods is as a result of change in operating and not changes
in the way items are accounted for. (Moneyinstructor.com)
- Observe events.
Observe, identify &
- Identify those events that are economic events.
measure events - Measure economic events in nancial terms.
Report economic
- Report economic events in nancial statements.
events & interpret
- Interpret the contents of nancial statements.
nancial statements
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FINANCIAL STATEMENTS ANALYSIS (FSA)
Aims of FSA
FSA must provide utility to guide and support decision making for both internal and external
users.
• Apply techniques to promote useful reading of Financial Statements.
• Enabling decision making, reducing uncertainty and diagnosing the situation.
• Aim of FSA is to create an opinion about different aspects related to the company, according to
main interests of stakeholders related in any direct or indirect way with the company.
• Accounting info is employed by different users and based upon their different interest. The
focus of the analysis will depend on particular interest of the analyst.
Sources of Information
– Balance Sheet.
– Income Statement (PL account).
– Notes on the accounts
– Statement of changes in Equity.
– Statement of Cash Flows.
– Managers report.
– Audit report.
To consider:
• Characteristics of the company to analyze.
• Macroeconomic variables of the country
• Evolution of the economic and financial system of foreign countries. (Observe international
framework)
Limitations of Ratios
• Lack of harmonization in FSA preparation
Enterprise concentration and multiactivity
• Lack of standardized terminology
Areas of Analysis
Depending on aims and sources of information employed for analysis
1. Patrimonial analysis and short term solvency (liquidity)
• Assets and Liabilities evolution.
• Level of indebtedness.
• Level of funding of Noon Current assets.
• Hedging Ratios , etc.
• Solvency Ratios.
• Capacity for self-generation of liquid financial resources.
2. Financial Analysis:
• Profitability of investments.
• Profitability of paid financial resources
• Return (profitability) on Equity.
• Shareholders return.
3. Economic Analysis:
• Evolution of different elements in results and margins.
PATRIMONIAL ANALYSIS
Wealth or patrimony: Set of goods, rights and obligations that allow an economic unit to satisfy its
needs or carry out a productive activity.
Equity: Residual part of the company's assets, once all its liabilities have been deducted. It
includes the contributions made, either at the time of its constitution or at subsequent times by its
partners or owners, that are not considered liabilities, as well as the accumulated results or other
variations that affect it.
Economic Financial
structure structure
ASSETS
- LIABILITIES = EQUITY
Elements in a company:
ASSETS L+E
Provided by shareholders
Assets of the company,
Non Current Own resources to be used for its activity,
and wealth self
generated
Assets not for sale
=
L.T. External L.T. Payables to fund the
resources Assets in the company to
Assets of the company
develop its ordinary
Current Assets S.T. External activity: S.T. Payment obligations,
inventories, receivables, to fund the asset of the
resources cash company
PATRIMONIAL ANALYSIS
A = L+E
Current Assets
Realizable C.A.
(inventories) External resources
Exigible C.A. (Exigible)
(Debtors and Receivables) Long Term Liabilities
Available C.A. Short Term Liabilities
(Cash and other
equivalent liquid assets)
What is in the asset side?
Cash
Financial
S.T. financial inv.
Elements in Financial Structure
EQUITY EQUITY
PATRIMONIAL ANALYSIS
Study of the economic and financial structure, and its variations with the time.
• To know the situation of a company (patrimonial, financial and economic).
• Explain motivations behind current situation.
• Advise corrective decisions to recover the lost balance.
Purpose:
Improve decision making for users
Internal: top managers, intermedium managers, internal auditors
External: shareholders, banks, lenders, customers, analysts
Basic advices:
- Current assets have to be double than current liabilities
- Exigible CA + Available CA (CA Exigible + Debtors and receivables) must equal Current
liabilities (at least).
- Debtors and Receivables + Cash and Cash Equivalents = Current Liabilities
- Equity 40/50% of Total liabilities
Working Capital:
Volume of investments that the company covers with permanent funding.
Working capital = CA - CL. // E + NCL - NCA
Stable balance: NCA + WK = E + NCL —> CA > CL & WK > 0
Potential financial problems: CA = CL ; WK = 0
Payment suspension/Bankruptcy: WK < 0
Realizable
Patrimonial analysis Availability Ratio = (CA - =Existencias
Inventories - Exigible) /CL (Inventories)
= available / CL Exigible = clientes
Current Ratio = CA/CL
The closest to 1 the better y cuentas a cobrar
At least >1 best close to 2
Disponible =
Available
(tesorería y activos
Acid test = (CA - Inventories) / CL líquidos
At least >0,8 ; the bigger the better equivalentes)
Total solvency
The capacity of a company to face its Long Term and Short Term Liabilities, using all the Current
and Non Current assets
—> Must be >1 and recommended to be closed to 2.
If Total Solvency is < 1, means:
– Equity < 0
– The company can not face its debts
Liquidity vs Solvency:
While liquidity deals with immediate cash flow management, solvency evaluates the overall
financial stability and ability to sustain operations over an extended period, considering both
assets and liabilities. Solvency = LT+ST // Liquidity = ST
Important aspects:
- Correct correlation between technical and financial depreciation of non-current assets.
- Company policies regarding depreciation and impairment (Deterioros).
- Assessment of the age level of the assets —> Too old, soon will need to be replaced
Total Solvency Ratio: Indicator of the overall capacity of the company’s assets to meet all debts
with third parties (does not
take into account LT/ST maturity). Total assets CA + CNA
Values at least above 1,5 TS = ————————- = ——————
∼ Warranty/Distance to Bankruptcy/Total Solvency Ratio Total liabilities CL + NCL
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Financial Autonomy Ratio: The degree of dependence the Equity Equity
company has on creditors. FAR = ————————- = ——————
Normal value about 1. Acceptable between 0.7 and 1.5. If Total liabilities CL + NCL
it is too high, it is not optimal since
shareholders would bear all the financial risk of the
company.
NCA
Firmness/Consistency Ratio: A higher consistency ratio indicates that the
Consistency = ———
company's NCA are greater relative to its NCL, suggesting a stronger
NCL
financial position in the long term.
Optimal value = 2; this implies that ideally, a company's non-current
assets should be twice the value of its non-current liabilities
(The mortgage should not be worth more than the house)
Debt to Assets Ratio: This version is the inverse of the TS = A/L CL + NCL
Optimal value = 0,5 Debt to As = ——————
CA + NCA
CL CL NCL
Debt = ——— = ——— + ———— CL = ST
Equity Equity Equity NCL = LT
Bank Debt Ratio: assesses the proportion of a company's bank debt relative to its equity. It helps
analyze the company's reliance on bank financing and the associated financial risk. A higher Bank
Debt Ratio indicates a larger portion of the company's financing is sourced from banks, which may
signify higher financial leverage and risk.A lower Bank Debt Ratio suggests a smaller reliance on
bank financing, which may indicate a more conservative financial strategy and lower risk exposure.
- Commercial Debt (Spontaneous Funding): This refers to debts owed to suppliers or creditors
that typically do not carry explicit interest costs. Instead, they are incurred as part of normal
business operations, such as trade credit. Since there is no explicit interest, it is considered
spontaneous or free funding.
- Bank Debt (Negotiated Funding): This includes debts owed to banks or financial institutions,
which typically involve negotiated terms and carry financial costs in the form of interest
payments.
Negotiated funding implies greater financial risk and greater financial burdens than the
spontaneous.
Capitalization Growth Ratio: It indicates how much the Reserves emerged in the period
company’s capitalization (Reserves) has grown in the CGRc = ——-————————————
year. Total reserves
(Rves N – Rves N-1) / Rves N