Npa Barge Operations Handbook
Npa Barge Operations Handbook
YEAR 2022
TABLE OF CONTENT
Section One: ----- Criteria For Renewal/Issuance of New Barge Operator License
and/or Permit to Operate
Section Four: ----- Barge Operation Guidelines for Terminal and Barge Operators
1. For renewal or issuance of new Barge Operator License, download and fill the Barge
Operator Prequalification Assessment Form from the Authority’s Website.
2. If you owned Barge (s) and/or Pusher Tug as a Barge Operator, download and fill as
appropriate the Barge/Pusher Tug Minimum Safety Standards Prequalification
Checklist for renewal or issuance of new “NPA Permit to Operate”.
3. Submit Letter of Application along with the Completed Form(s) to the Managing
Director of Nigerian Ports Authority at the Corporate Headquarters.
4. The Authority will verify the information contained in your submissions within the
licensing year.
5. After verification of the submissions, the Authority will notify successful Applicants
with Letter of Acceptance containing the Guidelines for Barge Operations in the
Pilotage District.
6. List of successful Applicants shall be published in the Authority’s website for the
information of Stakeholders and Public.
ATTESTATION
Remark by
Verifier/Evaluator:
Name of Verifier/
Evaluator
Designation,
Signature & Date:
Remark by
Reviewer:
Name of Reviewer:
Designation,
Signature & Date:
Section Three
Barge/Pusher Tug Minimum Safety
Standards Prequalification
Checklist for Issuance of “NPA
Permit to Operate”
BARGE/PUSHER TUG MINIMUM SAFETY STANDARDS PREQUALIFICATION
CHECKLIST FOR ISSUANCE OF “NPA PERMIT TO OPERATE”
Name of Vessel Nationality/Flag
Type of Vessel LOA
IMO No. Call Sign MMSI No.
Name of Company
Address
Company Phone No(s) Email
Contact Person Phone No Email
S/N PARAMETERS COMPLIANCE REMARK
KEY:
APPLICANT = A
NPA= V (Verifier)
Tick as appropriate
Yes No
A V A V
1. Certification and Documentation
a) Are the following certification valid?
i. NIMASA’s Certificate of Registry
ii. NIWA’ s Certificate of Registration
iii. Condition Survey Report
b) Availability of Publication or equivalent
procedural manuals covering the following
titles maintained aboard for the use of the
Pusher tug/ barge crew:
i. Company Marine Operations Manual
ii. Local Tide Tables
iii. Harbour Master Notices to Mariners
iv. Company Contingency Plan
v. Company Salvage Manual
vi. Pilotage District Information Pack
2. Pilotage Exemption Certificate (PEC)
a) Is the Vessel manned by a Master with
valid NPA Pilot Exemption Certificate
(PEC)?
b) Is the Vessel operated under an Alcohol
and Drug Abuse Company Policy?
c) Is there a system of training (or
professional advancement) for all vessel
crew; (elements should include a training
manual and documentation to monitor the
training progress of all staff).
3. Navigation
a) Is the vessel fitted with the following
equipment and maintained in good working
order: -
i. Compass
ii. Marine VHF-DSC radiotelephone
installation
iii. Automatic Identification System (AIS)
iv. Mobile telephone
b) Is there a deck logbook or
equivalent record on board?
c) Does the Master make passage plan
appropriate to the area and service for
navigation?
4. Safety Management
a) Are operations carried out in compliance
with the requirements of NPA regulations?
b) Are Safety checks carried out daily on
board and a safety checklist completed?
c) Is there Manual for Emergency Response
procedures on board the vessel, which
states actions to be taken in the event of
fire, explosion, grounding, and collision?
5. Pollution Prevention
a) Is there Emergency Response procedures
manual on board which cover the actions to
be taken in the event of oil spill or oil
pollution.
b) Are the following pollution control
equipment available and ready for
immediate use:
i. Absorbent Materials
ii. Non-sparking shovels, buckets,
squeegees, brooms
iii. Containers for recovered waste
iv. Emulsifiers (for deck cleaning only)
6. Structural Condition
a) Is the hull structure of the vessel in sound
condition and free from fractures, distortion
or excessive corrosion?
b) Is the fixed fendering systems in sound
condition and capable of preventing metal-
to-metal contact with other vessels?
7. Communication
a) Is radio watch maintained on VHF Channel
12 and 14 whilst underway in the Port?
b) Does the Vessel declare arrival/departure
details before entry/exit from the Port
respectively?
c) Does the Vessel request permission to
move from Port Control/Signal Station
immediately before getting under way?
8. Engine Room and Emergency Steering
a) Is the Vessel fitted with emergency back-
up power system?
b) Is the back-up power systems in good
order, tested at least monthly and the
results recorded?
c) Is the vessel fitted with an emergency
steering facility, which shall be tested
regularly, and the results recorded?
ROUTE INTENTION
ATTESTATION
Remark by
Verifier/Evaluator:
Name of Verifier/
Evaluator
Designation,
Signature & Date:
Remark by
Reviewer:
Name of Reviewer:
Designation,
Signature & Date:
Section Four
Barge Operation Guidelines for
Terminal and Barge Operators
BARGE OPERATION GUIDELINES FOR TERMINAL AND BARGE OPERATORS
1. TERMINAL OPERATORS
b) Terminal Operator that flouts any of the provision in a (i)-(vii) above shall be directed
by the Authority to stop all barge operational activities.
2. BARGE OPERATORS
a) The Barge Operator’s License and Barge/Pusher Tug Permit to Operate is subject to
compliance with the following Conditions:
i. All operations are carried out with total compliance to all extant regulations.
ii. All the Pusher Tugs and Barges (Both Self Propelled and Non-Self-Propelled
Barges) to be deployed have valid “NPA Permit to Operate” for the year under
consideration.
iii. Barges are not stacked with containers’ height higher than either the
Wheelhouse or line of sight at the Bridge of the Pusher Tug or Self-Propelled
Barge.
iv. The hull of the barge is painted round with marine orange paint to a minimum
wideness of 30cm from the deck.
v. On the marine orange paint, the Permit to Operate Number shall be boldly
inscribed with marine white paint on the sides (mid ship position), fore and aft
of the hull of the barge.
vi. The Pilotage Exemption Certificates (PEC) of Masters of the Tugs and/or Self-
Propelled Barge is valid for the year under consideration. If the PEC is not
valid, the Barge Operator shall request for pilotage service into or out of the
Pilotage District from the Authority.
vii. The Master and PEC Holder shall provide Port Control/signal station through
VHF Radio the arrival and departure details of the Barge. The Master shall
also inform Port Control/Signal Station of his movement intention before
commencement of towage operation away from the berth to avoid the risk of
collision with other vessel(s) in the channel;
viii. Attend Barge Operation Berthing Meeting with the Harbour Master.
ix. That the Barges/Pusher Tugs shall have Certificate of Registry from NIMASA.
x. That the Condition Survey/Seaworthiness Report of the Barges/Pusher Tugs
are satisfactory for operations.
xi. That the Barges and cargo must have comprehensive insurance cover by a
reputable insurance Company;
xii. That the operation shall have due regards to ISPS Code;
xiii. That all accruable revenue to the Authority shall be paid;
xiv. That you submit a Bank Bond in the sum of Fifty Million Naira (N50,000,000)
from a reputable financial institution. Please take note that the Bond shall not
be with any precondition. The Legal Division of the Authority shall be custodian
of the financial instrument and verify its authenticity;
xv. Please take note that you shall be required to submit your Bank Bond within
Ten (10) working days from the day of acceptable of this offer, otherwise, the
offer lapses.
xvi. That you furnish the Traffic Department with monthly report on your activities,
a copy of which should be referred to the office of the Assistant General
Manager, Operation, Headquarters;
xvii. For a Barge licensed for RORO Barge Operations, note that all truck
movements by barges shall be pre-approved by the Operations Department
on a case-by-case basis specifying take-off and landing points for proper
record keeping.
xviii. This approval is for twelve (12) calendar months and terminates on 31 st
December of the year license was issued. You shall re-apply for renewal on
the last quarter of the operational year. The renewal of your License shall be
subject to the outcome of the quarterly oversight review of your operations by
the Standing Committee to ensure you have addressed ALL observations of
the inspection team particularly issues of safety in operation.
xix. That you indemnify the Authority against all aspects of the operation.
xx. That you indicate your acceptance of this offer within five (5) working days from
the date of receipt of this letter.
xxi. The Authority may state any other requirement(s) deemed necessary for safety
of navigation, security, and revenue mobilization.
b) Barge Operator that contravened any of the provision in a (i)-(xx) above shall correct
non-conformance after a Warning Letter. The Authority’s license shall be withdrawn
from erring Barge Operator after two consecutive Warning Letters on the same issue
and will be directed to stop service indefinitely until further notice.
Section Five
Standard Operating Procedure
(SOP) for Barge Operations
Content Page
1. Registration/Before Arrival 2
4. Terminal Operators 4
5. Terminal/Barge Operations 4
6. Berthing Speed 4
Page 1 of 7
STANDARD OPERATING PROCEDURE (SOP) FOR BARGE OPERATIONS WITHIN
NIGERIAN PORTS AUTHORITY’S PILOTAGE DISTRICTS, 2022.
The following underlisted Standard Operating Procedure (SOP) shall apply to barge
Operating in Nigerian Ports Authority’s Pilotage Districts.
1. Registration/Before Arrival:
i. A company applying for Barge Operational License shall be registered with
Corporate Affairs Commission (CAC) and shall produce evidence of such
registration.
ii. All Applications in respect of licensing for Barge Operations shall be
addressed to the Managing Director, Nigerian Ports Authority.
iii. Any application regarding approval for Barge Operation shall be preceded
by an inspection of jetty facilities by the Standing Committee on Barge
Operation and submission of its report and findings to NPA management
for consideration.
iv. The Inspection Team shall verify the following:
(a) Nigerian Maritime Administration and Safety Agency’s (NIMASA)
Certificate of registration of Barge showing that it is seaworthy.
(b) Certifying Documents of the Pusher Tug which must be up to date.
(c) Receipt of payment of NPA Conservancy Dues for the Barge
(d) Pilot Exemption Certificate (PEC) issued by the Harbour Master of the
Pilotage Districts.
(e) Insurance certificate for the Barge.
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xiii. All operating licenses are renewable to the expiration of the previous
license and is subject to the outcome of the oversight review of the
operations of the license.
xiv. Upon receipt of Barge Operating License, the Operator shall inform the Port
Manager and Terminal Operators of the Port before starting Operations.
xv. Each Operator shall submit Fifty Million Naira(N50,000,000.00)
unconditional Bank Bond in favour of Nigerian Ports Authority to qualify for
operation within ten (10) working days of submitting the acceptance letter.
xvi. Payments for the services shall be in compliance with Nigerian Ports
Authority’s pre-payment policy except where waiver is granted to the
applicant by the Managing Director or his/her delegated Officer.
xvii. NPA in conjunction with NIMASA may carryout periodic inspection on the
Pusher Tugs and/or Barges to ensure compliance with Flag state
requirements for Barge vessel type.
xviii. The Agent/Operator shall indemnify the Authority against all aspects of the
operation.
2. Roles and responsibilities:
2.1. Barge Operators
When requesting for window from Terminal Operators, the Barge Operator will copy
office of General Manager, Marine & Operations and specify in the following order:
(a) Name of barge
(b) Expected time of Arrival at the terminal
(c) Number to be discharged and loaded
(d) Estimated Time of Departure (ETD)
(e) Status of the TDO release
(f) Presence of the Customs documentation clearance
(g) ETA/Estimated Time of Departure (ETD)
3. Tug/Barge Operations when transiting the Channel:
i. All Tug Masters engaged in Tug/barge operation within the channel shall at all
times have his/her PEC copy available for inspection.
ii. All Tug/Barge must comply with International Regulations for Preventing Collisions
at Sea (COLREGS) when transiting the channel.
(a) Appropriate signals should be displayed by day.
(b) Appropriate light signal in compliance with COLREGS should be displayed
at night.
(c) Tug/Barge movement when transiting the channel must be in compliance
with COLREGS or with pilot instructions during interaction with pilots.
iii. All Tug/barge engaged in operation within the Lagos Pilotage District shall be
equipped with radio capability for standby on channel 12,14 and 16 at all times.
Page 3 of 7
iv. Every tug/barge movement must be reported to the port Control on Channel 12.
Report should include:
(a) Name and Particulars of Tugboat/barge
(b) Present position
(c) Destination
(d) Final report when in destination
(e) Any other report as may be required.
v. All Tug/Barges when transiting the channel shall keep radio watch standby on
VHF Ch. 12/14 and listen out for communication with pilots in the channel.
4. Terminal Operators:
i. Terminal Operator shall publish fixed Windows every week and circulate among
Barge Operators.
ii. Fixed Window shall be scheduled for the same day and time each week. If
multiple barge stops meet this requirement every week, each one will be
scheduled as a Fixed Window.
5. Terminal/Barge Operations:
i. Terminal Operators when receiving Tug/Barge or carrying out Barge operation
alongside their berths, should inform the Beach Master’s office, through the
Harbour Master’s office via VHF CH. 14 or by the fastest means available.
Information should include:
(a) The berth/position occupied by the Tug/Barge
(b) The particulars of the Tug/Barge
(c) The estimated duration of the operation
(d) The completion time of the operation
(e) Time Tug/Barge casts off from the jetty
ii. Terminals should so far as possible avoid stacking-Barges alongside such that
they encroach into the Main channel to obstruct vessels transiting the channel.
In complying with the above regulation, Terminals should ensure that the
combined beam of Tug/barges alongside should not exceed the maximum
beam of vessels that is normally received at the terminal.
6. Berthing Speed:
The Berthing speed limit is 5 Knot/sec (Berthing speed limit should be at a sage
speed). Once the barge is positioned in front of the jetty head, the captain must
ensure that barge touches the berth fenders at speeds which are within the
acceptable limits of fenders.
7. Approach and Arrival:
i. All tugboats must be fitted with VHF radio and have a base station for
reporting. They must also have pumping machine, functional horn and tidal
charts.
ii. The Crafts, Cargoes and Crew must have comprehensive insurance cover by
a reputable Insurance Company.
Page 4 of 7
iii. All Personnel involved in the working of the barge must always be with
Personal Protective Equipment and adequate Personal Protective Equipment
(PPE) must be provided on board.
iv. No operator shall load above one (1) high on a barge to ensure the vision of
the tug pilot is not impaired.
v. When a barge arrives, the Master or the pilot shall call the Signal Station to
announce her arrival.
vi. The Master/Pilot of the Pusher Tug (in case non-self-propelled or hopper
barge) must declare the name of the barge and gross tonnage, draft of the
barge, the name and characteristics of the Tug assisting it (non-self-propelled
barge) to Nigerian Ports Authority. The master or the Pilot must
confirm/declare that equipment on board the tug and barge are in good
working conditions.
8. Berthing / Unberthing and Discharging / Loading Operations:
i. The Terminal Operator must ensure that personnel involved in the working of the
barge are always equipped with the Personal Equipment (PPE) at all times.
ii. Proper mooring gang, equipment and a mooring boat shall be deployed for
mooring operations.
iii. Barges to be moored directly to the shore bollards must be done with adequate
mooring lines and sufficient tidal level at the Terminal.
iv. Line-towing should only be carried out in the daytime (0730 hours – 1800 hours).
v. Berthing, unberthing and movement operations should not be carried out during
unfavourable weather condition and or poor visibility.
vi. Discharge or loading operations shall stop when another barge is arriving or
casting off from an adjacent Terminal.
vii. The Master of tug/ barge must communicate with the harbour Master after
approval to berth at the Terminal before entering or sailing from the assigned
Terminal.
viii. A Pusher Tug of sufficient horsepower bollard pull must be deployed to attend to
the barge at all times including berthing, during discharging and loading
operations.
ix. Inter-port movement of a barge must be approved by the port manager of the
Pilotage District and should be pushed by a Tug of sufficient bollard pull (in case
of non-self-propelled Barge).
x. Terminal Operation shall load or discharge ONLY the barges that have evidence
of NPA license.
xi. The Harbour Master must be sure that the Terminal has the required depth, quay
infrastructure (bollards, fenders etc) available for the barge.
xii. Departure/Sailing/Movement of Barge within or outside Pilotage District: The
Agent/Importer must apply for and get approval from NPA before the barge sails
and should supply the name of Pusher Tug and the characteristics (in the case of
non-self-propelled barge) to NPA. The Agent/Importer must ensure that the barge
ramp has been retrieved before the barge sails.
Page 5 of 7
9. Minimum Safety Requirements:
i. The Pusher Tug Captain and Barge crew are responsible for ensuring containers
stacking follow stowage plan (One High Only).
ii. The weight of cargoes/containers and equipment in the barge shall not exceed the
manufacturer’s maximum recommended load limit and waterline.
iii. A safety briefing that includes the location of safety equipment, proper container
loading and unloading procedures, and emergency response plan to retrieve and
rescue a person who falls overboard must be conducted.
iv. Loose items that could become a personnel hazard in rough water or fall
overboard due to wind or waves must be secured.
v. The mooring line of the barge must be tended at all times.
vi. Adequate lighting must be provided at all times in the area where barge is working
(loading/discharging).
vii. The Agent/Barge Operator must ensure that operations are safe at all times for
vehicles, machinery and personnel. Vehicles, machinery and equipment to be
used must be certified and approved before use.
viii. Whenever safety is breached, operation of the barge must be suspended.
10. General Safety Equipment:
i. Fire Extinguisher
ii. Approved life jacket for each person on board.
iii. Approved throw-able life ring with attached rope for retrieval:
(a) Life rings and retrieval rope must be in good repair.
(b) Life rings must be stowed in a readily accessible location near the steering
station.
iv. Paddles (two)
v. Mooring line or tie-off rope
vi. Flashlight
vii. Device such as a bilge pump to bail water
viii. Bucket to bail water in case primary device fails to operate
ix. Whistle or horn
x. First aid kit
xi. Communication devices designed for emergencies
Page 6 of 7
11. Fuel Storage Safety:
Since boat engines are often refueled while the Pusher Tug is in the water, the potential
for accidents are spills is high.
11.1. To prevent accidents and spills during refueling, the Master and Crew
members must observe the following procedures:
(a) Refuel portable fuel tanks onshore before loading or unloading cargoes.
(c) Turn off engines, electrical and electronic equipment, and other appliances
that could create a spark.
11.2. To prevent accidents after refueling, the master and crew members must
observe the following procedures:
(a) Before starting the engine, open all ports, hatches, and doors, then start the
engine compartment blower to ventilate the space.
(b) Check the bilge for fuel vapors.
(c) Let the lowers run for at least four minutes.
(d) If the Tug exudes smell of fuel vapours, the engine should not be started.
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