Constitution of “Cupid's Arrow”

1. Article One – Name and Purpose

1.1. The official name of the recognized student group is “Cupid's Arrow”
1.2. The official acronym or abbreviation of the group is “UTCA”
The purpose, objectives, mission and/or mandate of the organization is to provide a safe social
platform for UofT students who are seeking or wanting to encounter a healthy romantic
relationship or just looking for a simple friendship.
1.3.

2. Article Two – Membership and Membership Fee

2.1. The group shall maintain a list of group members.

2.2. Voting membership is open to all registered students of the University of Toronto.
2.3. Voting membership is open only to registered students of the University of Toronto.
2.4. Non-voting membership is open to University of Toronto staff, faculty, alumni, and to
persons from outside the University. Unless otherwise stated, non-voting members do
not hold any rights awarded to voting members.
2.5. The membership fee will be $0 per year.

3. Article Three – Rights of Members

3.1. All members may apply for a full refund of their membership fee within one (1) month
of becoming a member.
3.2. All voting members have a right to attend all general meetings of members.
3.3. All voting members have a right to cast votes at all general meetings of members.
3.4. All voting members have a right to stand for election unless otherwise stated in this
document.
3.5. All voting members have a right to cast votes in all group elections and referenda.
3.6. All voting members have a right to propose and vote on amendments to this constitution.
3.7. The rights prescribed in Article Three are not awarded to non-voting members as
described in Article Two.

4. Article Four - Executive Committee

4.1. The term for all positions on the Executive Committee shall be from May 1st to April
30th.
4.2. The Executive Committee shall be comprised of four (4) voting members.
4.3. All voting members of the Executive Committee must be currently registered students of
the University of Toronto.
4.4. Non-voting members may hold only non-voting positions on the Executive Committee.
4.5. The maximum amount of non-voting positions on the Executive Committee shall be one
(1) position or ten per cent (10%) of the positions on the Executive Committee,
whichever is greatest.
 4.6. Persons holding non-voting positions on the Executive Committee cannot serve as an
officer, financial authority, signing authority, primary contact, or secondary contact.
4.7. No person may serve as a financial authority or signing authority for the group if they
are currently serving as a financial authority or signing authority for another recognized
student group at the University of Toronto.

5. Article Five - Executive Committee Composition and Duties

5.1. The President shall:

5.1.1. Be eligible to cast votes at meetings of the Executive Committee,
5.1.2. Oversee the operations, management, and success of the group,
5.1.3. Serve as spokesperson for the group,
5.1.4. Hold signing and financial authority along with the Treasurer,
5.1.5. Preside over meetings of the Executive Committee and/or members,
5.1.6. Ensure a transition of office from one year to the next.
5.2. The Vice-President shall:
5.2.1. Be eligible to cast votes at meetings of the Executive Committee,
5.2.2. Assume duties of the President in their absence,
5.2.3. Ensure activities of the club comply with policies of the University of Toronto,
5.2.4. Coordinate organizational recruitment efforts.
5.3. The Secretary shall:
5.3.1. Be eligible to cast votes at meetings of the Executive Committee,
5.3.2. Maintain a list of group members,
5.3.3. Maintain the group website and member contact list,
5.3.4. Record notes and motions for meetings,
5.3.5. Notify all members of general meetings.
5.4. The Treasurer shall:
5.4.1. Be eligible to cast votes at meetings of the Executive Committee,
5.4.2. Record all financial transactions of the group,
5.4.3. Hold signing and financial authority along with the President,
5.4.4. Maintain a budget of income and expenses,
5.4.5. Advise members on financial position of the group,
5.4.6. Prepare an annual budget for the group.

6. Article Six – Elections

6.1. All voting positions on the Executive Committee shall be filled through an annual
election.
6.2. All voting group members shall be eligible to seek nomination to and cast a ballot for
each voting position.
6.3. All non-voting group members shall be eligible to seek nomination only for non-voting
positions on the Executive Committee.
6.4. Non-voting group members shall not be eligible to cast a ballot for any elected position.
6.5. The nominee winning the plurality of votes cast in the election for each position shall be
deemed the winner.
 6.6. On the condition that multiple candidates are to be elected for a single position, the
nominees winning the largest share of the votes cast shall be deemed the winners until
all positions are filled.
6.7. The elections must be held in a nonbiased manner. No individual who is seeking election
may participate in planning or administering the election.

7. Article Seven – Finances

7.1. The Treasurer shall keep an active record of income and expenses.
7.2. The Treasurer shall present the group’s updates on the group’s financial position at
annual general meetings.
7.3. The Executive Committee must approve all expenditures over $100.00 through a
majority vote at a meeting of the Executive Committee.
7.4. The group may not engage in activities that are essentially commercial in nature.
7.5. The group will not have as a major activity a function that makes it an on-campus
chapter of a commercial organization.
7.6. The group will not provide services and goods at a profit when that profit is used for
purposes other than those of the group.
7.7. The group will not pay salaries to any of its officers.

8. Article Eight – Meetings

8.1. The Executive Committee shall meet monthly. The quorum for Executive Committee
meetings shall be 50%+1 of the voting members of the Executive Committee.
8.2. The group shall hold general meetings at least twice per year to provide the general
membership an opportunity to review the group’s annual activity plan, financial health,
and propose or vote on constitutional amendments.
8.3. The Executive Committee must announce the date of a general meeting to the general
membership at least two (2) weeks prior to the date of the meeting.

9. Article Nine - Termination of Membership

9.1. The Executive Committee may revoke the membership of any member of the club who
commits an act negatively affecting the interests of the club and its members, including
non-disclosure of a significant or continuing conflict of interest.
9.2. A vote to revoke membership must be held at a meeting of the Executive Committee.
9.3. A two-thirds majority of the Executive Committee is required to approve any motion to
revoke membership.
9.4. Any member facing removal shall have the right to appeal the decision of the Executive
Committee to the general membership.
9.5. In the case of an appeal, a simple majority vote at a meeting of the general membership
shall be required to sustain the revocation of membership.
9.6. Following a termination of membership, the member will be removed from the club’s
membership and will lose any privileges associated with being a member of the club.
9.7. Executive Committee members are subject to the same termination of membership
process as general members.
10. Article Ten – Amendments

10.1. All constitutional amendments shall require a 2/3 majority vote to be passed at a
general meeting.
10.2. All voting members may propose and vote on amendments to the constitution.
10.3. The Executive Committee shall submit the revised constitution to staff in the
Division of Student Life at the University of Toronto within two (2) weeks.
10.4. Amendments to the constitution shall take effect only once the revised
constitution has been approved by staff in the Division of Student Life at the University
of Toronto.