105 – Data Manipulation &

Analysis

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 Open Office
▪ OOCALC (Same as Excel in Microsoft Office)
▪ File Extension : .ods

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• MS Office and OpenOffice are both office productivity
software packages that are used for a variety of tasks such as
word processing, spreadsheets, presentations, and more.
 What is MS Office?
 Microsoft Office, abbreviated MS Office, is a productivity
software package created and sold by Microsoft Corporation.
For many years, it has been one of the most extensively used
office suites in the world.
 MS Office is a collection of apps designed to let users create,
edit, manage, and share many sorts of documents for personal,
educational, and professional usage.

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 What is Open Office?
 The Apache Software Foundation developed and maintains
OpenOffice, often known as Apache OpenOffice or
OpenOffice.org, a free and open-source office productivity
package. It provides a suite of apps that enable users to
perform word processing, spreadsheet analysis, presentations,
graphic production, and other tasks.
 OpenOffice is available on a variety of platforms including
Windows, macOS, and Linux. As an open-source project, it is
constantly updated and enhanced by a volunteer community.

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 What is CALC??
 Calc is the spreadsheet component of OpenOffice.org (OOo). You
can enter (usually numerical) data in a spreadsheet and then
manipulate this data to produce certain results.
 The primary document that you use in OOCALC to store and
work with data. Also called a spreadsheet.
 A worksheet consists of cells that are organized into columns
and rows; a worksheet is always stored in a workbook.

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 Worksheet
 Calc works with elements called spreadsheets.
 Spreadsheets consist of a number of individual sheets, each
containing a block of cells arranged in rows and columns.
 The primary document that you use in OOCALC to store
and work with data. Also called a spreadsheet.
 A worksheet consists of cells that are organized into
columns and rows; a worksheet is always stored in a
workbook.

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 Workbook
 A Workbook is a file that contains one or more
worksheets that you can use to organize various
kinds of related information.

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 Total Rows & Columns in one single
Worksheet
 Total Rows : 1,048,576
 Total Columns : 1024

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 Columns are represented by alphabet letters.
▪ 1-26 columns are represented by A - Z.

▪ 27th Column represented by AA, 28th - AB,

29th - AC,.....1024 – AMJ

 Total Cells : (1,048,576 * 1024)1,073,741,824

 Total Sheets : 256

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 Active Cell
 The cell with thick dark border around it is an
active cell.
 By default, Cell A1 is active.
 Whatever we type is entered into an active cell.

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 Range
 The collection of cells of
▪ Single row / column (1-dimensional)

▪ Multiple rows & Multiple Columns (2-dimensional)

 We pass range of cells having values in various

functions.
 Eg. sum, max, min, etc…
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 Inserting New Sheets
 Right-Click on Sheet area -> Insert Sheet
 OR
 Insert -> Sheet

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 Renaming Sheets
 Right-Click on Sheet name -> Rename Sheet
 OR
 Double-Click on any Sheet Name
 OR
 Format -> Sheet -> Rename

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 Deleting Sheets
 Right-Click on Sheet name -> Delete Sheet
 OR
 Edit-> Sheet -> Delete

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 Move /Copy Sheets
 Open both : Source & Destination sheet.
 Right-Click on Sheet name -> Move / Copy Sheet
 OR Edit -> Sheet -> Move / Copy
 In the dialog box, select target sheet name
 Select position where to copy or move
 To copy, check the box of copy
 To move, keep it uncheck.
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 Protection of a Sheet  To eliminate the
 To write-protect all of the cells of a sheet,
protection, choose Tools-
you have to do the following:
 Select Tools-Protect Document from the Protect Document again
Menu Bar, and deselect the Sheet...
 if you choose Sheet..., only your current
sheet will be protected from writing,
or Document... option,
 If you choose Document..., your whole eventually typing the
document (workbook) will be protected.
password you have set,
 You are not obliged to enter a password,
you can simply click on the OK button to when requested.
close the dialog window without typing
anything. 19
 Protection of a cell or of a cells group  Then select the cells you
inside a document wish to protect,
 Select a range or all the cells of your
 From the Menu bar
sheet, with CTRL+A or by clicking the
gray rectangle between the rows and
choose Tools-Protection-
columns headings, Sheet...,
 In the Format menu, select Cell and  By choosing Format -Cell
from the dialog window that will appear, and by checking the
switch to the Cell Protection tab,
Protected check box
 Deselect the check box called Protected
again, it will protect the
(the cells are protected by default),
selected cells.
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 You can copy or move text within a document, or
between documents, by dragging or by using menu
selections, icons, or keyboard shortcuts.
 To move (cut and paste) selected text using the
mouse, drag it to the new location and release it.

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Paste special: Right click on mouse > paste special > select options > ok

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 Place cursor in the text where you want to copy the
format (or in a highlighted area)
 Click brush
 Paint over the text you want formatted.
 All formatting is copied.

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 You can change the font size of that like this: (First save
a backup copy of your document!)
 Select the menu item Format -> Styles and Formatting.
 In the dialog that appears, make sure the small icon at
the top left for paragraph styles is selected.
 Set the drop down list at the bottom of the dialog to
Applied Styles.

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 To apply color to text in
OpenOffice.org Writer, you select the
text, then click and hold down on a
text color icon, find the color you
want, and click the color. (Note: that
right now before the color is applied,
the color under the A of the font color
icon is white.)

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 Select text > Format
menu > Alignment >
left/right/center/Default/J
ustify/Top/Center/Bottom

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 First of all Select Numbers>

Number Format:
Decrease/delete decimal

Number Format:
Increase/Insert decimal

Number Format: Standard

Number Format: Percent

Number Format: Curency

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❑ To add a picture to a contents box:
•Go to Insert → Picture on the main menu bar and then
select either From file or Scan.
•Alternatively, and after inserting a new slide, click the Insert
Picture icon

and select the file from the Insert Picture dialog that opens.
•To see a preview of the picture, check Preview at the bottom
of the Insert Picture dialog.

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❑ Inserting and formatting shapes
 In order to insert shapes, make the Drawing tools visible by
choosing View → Toolbars→ Das shown in Figure1. If it is already
available, it will be in the bottom of the screen as in Figure 2.
 You can insert 2D as well 3D shapes. You can customize as per your
need.
 Basic shapes include:
• Lines
• Arrows
• Rectangles and squares
• Ellipses and circles
• Curves and polygons
• Connectors
• Lines and arrows
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 Figure 1

Figure2
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 Create a text box using the text tool in the Drawing
toolbar or the Text toolbar.
 If the Drawing toolbar with the text icon is not
visible, choose View → Toolbars → Drawing.
 Click and drag to draw a box for the text on the
slide.

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 Headers and footers are predefined pieces of text that are
printed at the top or bottom of a sheet, outside the sheet area.
Headers are set in the same way as footers.
 To set a header or footer:
1. Navigate to the sheet that you want to set the header or footer
for. Choose Format → Page.
2. On the Page Style dialog, select the Header (or Footer) tab.
See Figure1.
3. Select the Header on option.

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Figure 1

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 From here you can also set the margins, the spacing, and height for
the header or footer. You can check the AutoFit height box to
automatically adjust the height of the header or footer.
 Margin
 Changing the size of the left or right margin adjusts how far the
header or footer is from the side of the page.
 Spacing
 Spacing affects how far above or below the sheet the header or
footer will print. So, if spacing is set to 1.00", then there will be 1
inch (2.54 cm) between the header or footer and the sheet.
 Height
 Height affects how big the header or footer will be.

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After Click More button: > Set border > Set background

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  Setting the Contents of the Header or Footer
• The header or footer of a Calc spreadsheet has three columns
for text. Each column can have different contents.
• To set the contents of the header or footer, click
the Edit button in the header or footer dialog shown in Figure
103 to display the dialog shown in Figure.
• Areas
• Each area in the header or footer is independent and can have
different information in it.
• Header
• You can select from several preset choices in the Header drop-
down list, or specify a custom header using the buttons below
the area boxes. (To format a footer, the choices are the same.)

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 choose Insert Menu→ Special Character.

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 To save a new document you can do any of the following:
 Choose File → Save
 Choose File → Save As
 Click the Save icon on the standard toolbar
 Press Control + S

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 To save a spreadsheet as a comma separate value (CSV) file:
1. Choose File > Save As.
2. In the File name box, type a name for the file.
3. In the File type list, select Text CSV and click Save. You may see the message box
shown below. Click Keep Current Format.

Choosing options when exporting to Text CSV

4. In the Export of text files dialog (below), select the options you want and then
click OK.

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 Try do split in sequence:
1. Select with the mouse the cell A1.
2. Select with the mouse the cell A16.
3. Now choose from menu: Window -> Split.

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 Try do Freeze in sequence:
1. Select with the mouse the cell A1.
2. Select with the mouse the cell A16.
3. Now choose from menu: Window -> Freeze.

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 Try do Hide Row in sequence:
1. Select with the mouse the cell A1.
2. Now choose from menu: Format -> Row -> hide.
3. Again Show the data then click format-> row->show.
 Try do Hide Column in sequence:
1. Select with the mouse the cell A1.
2. Now choose from menu: Format -> Column -> hide.
3. Again Show the data then click format-> Column>show.
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Thank You

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