Title: APAR Internal job Posting Policy

Released by — Head HR
Date of Issue: December 1, 2022
Version: 1/2022
?:APAR Tomorrow's solutions today

APAR Internal Job Posting Policy

1. Jobs to be Posted: All manpower requirements approved by the Managing Director on PRF/MRF up to the
level of DGM shall be eligible to be posted through IJP.

However, if the Business Head/ Division HR Head are convinced that the position requires specific technical
skills which do not exist in the Organization or is a confidential position, IJP for such job roles will not be
released.

2. Responsibility: The Division HR team shall be responsible for announcement and management of the IJP till
the final transition of the employee.

3. Eligibility:

Applicant should fulfill the following criteria:

• Any employee upto DGM Level can apply for IJP.

• The Application for IJP will go through HR. It has to be applied in HRMS.
• The applicant need not obtain prior approval from his/her HOD before applying for IJP. This should be
communicated to Division Head HR. The HODs approval will be needed after the candidate is
shortlisted for IJP.
• Should be a confirmed employee.
• Should have completed minimum 24 months in the Current Role.
• Should have been rated minimum 3 (meets expectation) in previous 2 appraisal cycles.
• Should meet the minimum qualification/technical experience criteria for the job posting.
• Should not have faced any case of misconduct, disciplinary action, non-attendance and written warning
in last 6 months.
• Can apply for same positions at same work level or position which are 1 level above his/her present
grade/designation (e.g. Sr. Officer /Sr. Executive can apply up to Assistant Manager level).
• The volunteers wish to relocate near to his/her home town may be considered. If selected for new
location, the promotion & compensation of salary shall not be considered. However, he/she shall be
entitled for re-location allowance as per prevailing rules.

Page 1of 5
 • There is no restriction on the no. of times an employee can apply for IJP i.e. it can be applied to multiple
times.
• An employee cannot reapply for the same lip.

4. Interview Process

• If the applicant applies for the IJP at same work level as his current work level the interview will be
conducted by the hiring manager and the HOD.
• In case the applicant is found suitable for a work level higher than his current work level, the interview
will be conducted by a cross functional panel of interviewers.

5. Reimbursement and Compensation:

A. Pre-Selection:
• The applicant shall be allowed to attend personal interview and he/she shall be considered on
Outdoor Duty for the interview and shall be reimbursed as per prevailing TA policy.

B. Post-Selection:
• In case of promotion through an IJP, Compensation will be decided by the HR head and the
Business head taking in to consideration the location, experience, tenure and parity within the
Organization.
• Transportation cost in case of relocation of the selected employee will be reimbursed as per the Re-
location Assistance Policy.

* Process Flow:

• Post approval from the Business Head, the IJP will be communicated by the hiring team to respective
Business HR Heads keeping the HR Head in loop.
• The IJP will be open for application for 7 working days.
• It is the responsibility of the respective Business HR team to communicate the IJP through an email to all
the employees along with all requisite details and also may be posted on APAR HiRMS portal.
• Interested employees from all the Businesses may apply for the IJP through an email (after obtaining
NOC/consent from his/her HOD) to the person managing the IiP with duly filled application form and
updated CV.
• Post the review and short listing of all the applications regret mail will be sent to the applicants, who has
not been considered. The hiring team to obtain approval from Business Head of shortlisted applicant.
• Interview and selection process to be started immediately upon completion of the process period and
the hiring to be completed within 15 days of the last date of application.
• The parent unit of the applicant shall arrange for preliminary interview through Video Conferencing/
Skype or telephonic interview.

Page 2 of 5
• Applicants to be communicated to appear for personal interview if shortlisted in preliminary interview.
The regret mail to be sent to the applicants not considered.
• The Transfer/promotion documentation to be initiated by HR department and the letter to be handed
over to the selected applicant.
• The selected applicant should join the new role on or before 30 days of selection.

Process Owner: WR

r
Kushal N Desai

Chairman & Managing Director

ANNEXURES:

1. Application form
2. Process Flow Chart

Page 3 of 5
 INTERNALJOB POSTING APPLICATION FORM

POSITION APPLIED FOR

REFERENCE CODE Passport Size

OF THE POSITION Photograph

NAME

DESIGNATION (Present)

DESIGNATION
(At the time of joining)
}
EMPLOYEE CODE

TRAINING/DEVELOPMENT
PROGRAMME ATTENDED

BUSINESS

LOCATION

WILLING TO RELOCATE
(YES/NO)

NAME AND DESIGNATION

OF REPORTING MANAGER

APPROVAL FROM
REPORTING MANAGER

SIGNATURE OF APPLICANT

DATE

Page 4 of 5
 START
Business HR Team Initiates IJP with the
annroval of the business -P head

IJP is communicated to the other business HR Heads keeping in loop the HR Head

V4
IJP is communicated by email to employees of various businesses by the respective business HR and also to be
displayed on APAR HRMS portal.

Applicants apply for IJP through email to the contact person mentioned in the IJP communication (Application form
duly approved)

Regret mail is sent to Applicant

the applicant resume is
shortlisted

f Hiring team to get approval from

the business head of the
shortlisted applicant

Interview and selection process to

be started immediately after last
date of application and hiring to be
completed within 15days

Regret mail to rejected If resume is

candidates shortlisted

Transfer/promotion letter to be initiated

by HR to the selected applicant
r,
r
L
Joining of selected applicant in the new role on or
before 30 days of selection
END