PART TWO

CONCEPTS ON POLICE ORGANIZATION, MANAGEMENT & ADMINISTRATION

Organization - group - formal or informal ** Form al - stru ctu red

** Informal - non structured

Administration - process of POSDCRB Management - resources (5Ms)

Police Organization

A group of trained personnel in the field of

public safety administration engaged in the achievement of goals and objectives

that promotes the maintenance of peace and

order, protection of life and property, enforcement of the laws and the prevention
of crimes.

Police Management

Pertains to the utilization of available resources in an organization. (5Ms)

Police administration

Refers to the processes used in the organiztion (POSDCRB/POSDC)

> POSDCRB

Planning - setting performance objectives Organizing - dividing the work to be done

Staffing - filling the org with the right people/position Directing - making
decisions

Coordinating - interrelating various parts of work Reporting - keeping executives

informed Budgeting - fiscal planning, accounting, and control

Approaches in Managing Police 0 anizations

Classical Approach

** Scientific Management - (F. Taylor) focus on workers productivity

** Bureaucratic Management - (M.Weber) focus on division of labor and hierarchy of

authority
** Administrative Mgmt - (H. Fayol) the 14 management principles

The 14 Management Principle (FAYOl)

Division of Work Authority and Responsibility - right to command

Discipline

Unity of Command Unity of Direction

Subordination of individual interest to general interest Remuneration of Personnel

Centralization

Scalar Chain

Order

Equity

Stability of personnel tenure Initiative

Espirit de Corps

Human Relations Approach

(Elton Mayo) - increase productivity Behavioral Science Approach

(A. Maslow) - Hierarchy of Needs theory (McGregor) - Theory X & y

X - (lazy) Y - (hard worker)

Contemporary Approach

- looking at the organization as a system (system theory)

- recognizing internal and external variables affecting organization (contingency

theory)

PRINCIPLES of Police Organization

o Specialization - grouping of activities an segregation of line, staff, and

auxiliary functions.

o Hierarchy of Authority - formal relationship among supers and subordinates in any

organization

o Span of Contro/- maximum number of subordinates at a given position

o Delegation of Authority - conferring of an amount of authority by a superior

position to a subordinate

o Unity of Command - command should come from one superior only

Functional Units

Bureau - the largest organic functional unit within a large department. It

comprises of numbers of divisions.

Division - a primary subdivision of a bureau.

Section - functional unit within a division that is necessary for specialization.

Unit- functional group within a section; or the smallest functional group with in
an organization.

Territorial Units

Post - a fixed point or location to which an officer is assigned for duty, such as
a designated desk or office or an intersection or cross walk from traffic duty _ It
is a spot location for general guard duty_

Route - a length of streets designated for patrol purposes. It is also called

LINE BEAT

Beat - An area assigned for patrol purposes, whether foot or motorized. Sector-An
area containing two or more beats, routes, or posts.

District - a geographical subdivision of a city for patrol purposes, usually with

its own station.

Area - a section or tenitorial division of a large city each comprised of de

signated districts.

Swom Officers- all personnel of the police department who have oath and who posses
the power to arrest

Superior Officer - one having supervisory responsibilities, either temporarily or

permanently, over officers of lower rank. Commanding Officer - an officer who is in
command of the department, a bureau, a division, an area, or a district

Ranking Officer - the officer who has the more senior rank/higher rank in a team or
group_
Length of Service - the period of time that has elapsed since the oath of office
was administered_

On Duty - the period when an officer is actively engaged in the perfo rmance of his
duty_

D Leave of Absence - period, which an officer is excused from active duty by any
valid/acceptable reason, approved by higher authority.

D Sick Leave - period which an officer is excused from active duty by reason of
illness or injury.

D Suspension - a consequence of an act which temporarily deprives an officer from

the privilege of performing his duties as result of violating directives or other
department regulations.

D Department Rules - rules established by department directors/supervisors to

control the conduct of the members of the police force.

D Duty Manual - describes the procedures and defines the duties of officers
assigned to specified post or position.

D Order - an instruction given by a ranking officer to a subordinate, either a.

General Order, b. Special, or c. Personal

D Report - usually a written communication unless otherwise specifies to be verbal

reports; verbal reports should be confirmed by written

communication.

PNP Staff and Support Units

o The Chief of the Philippine National Police

o Deputy Chief of Philippine National Police for Administration

o Deputy Chief of Philippine National Police for Operations

o The Chief of Directorial Staff

Directorial staff (Functional staff)

1. Directorate for Personnel - Record Management

2. Directorate for Intelligence

3. Directorate for Operations

4. Directorate for Investigation

5. Directorate for logistics

6. Directorate for Plans

7. Directorate for Comptrollership

8. Directorate for Police Community Relations

9. Directorate for Human Resources and Doctrine Development 10. Directorate for
Research and Development

Administrative Support Units

1. Logistic Support Service Legal Service

2. Medical and Dental Service

3. Computer Service

4. Crime Laboratory Support Service

5. Engineering Service

6. Headquarters Support Service

7. Finance Service

8. Communications-Electronics Service

9. Captain Service

Operational Support Units

1. Criminal Investigation

2. Narcotics Command absorbed into the PDEA

3. Traffic Management

4. Intelligence

5. Special Action Force

6. Security

7. Civil Security Force

8. Maritime

9. Police Community Relations 10. Aviation Security

COMMISSIONED OFFICERS

Director General (DG)

Deputy Director General (DDG) Director (DIR)

Chief Superintendent (CSUPT) Senior Superintendent (SR SUPT) Superintendent (SUPT)

Chief Inspector (CINSP)

Senior Inspector (SR INSP) Inspector (INSP)

General LtGeneral MajGeneral Brig.Gen. Colonel LtColonel Major Captain Lieutenant

NCOs Senior Police Officer IV (SPO IV) Senior Police Officer III (SPO III) Senior
Police Officer II (SPO II) Senior Police Officer I (SPO I)

Police Officer III (PO III)

Police Officer II (PO II)

Police Officer I (PO I)

Master Sergeant Tech_ Sergeant Staff Sergeant Sergeant Corporal

Private 1st Class Private

Cadets of the Philippine National Police A cademy (PNPA) are classified above the
Senior Police Officer IV and below the Inspector rank in the PNP.

What is Traditional Policing?

The old system or concept of policing whereby policemen are looked upon as an
authority

representing the government it serve rather than as a servant of the community.

Here, The police organization is used as protector of

"the few" instead of "the many".

The main traditional purpose of the police is to protect the authority (the
government).

Hence, the yardstick of measuring police efficiency under this kind of policing is
the number of people arrested of crimes and the number of people jailed.

�-The more people arrested and thrown to jail, the more the police organization is
effective and efficient".
Comparing the old and new concepts ...

o The Political Era

o The Reform Era

o The Community Era

The Political Era (1840-1930)

The police forces were characterized by:

o Authority coming from politicians and the law

o A broad social service function

o Decentralized organization

o An intimate relationship with the community

o Extensive use of foot patrol

The Reform Era (1930-1980)

The police forces were characterized by:

o Authority coming from the law and profession

alism

o Crime control as their primary function

o A centralized and efficient organization

o Emphasis on preventive motorized patrol and rapid response to crime

Under this era of policing, police forces are characterized by:

o Authority coming from community support, law and professionalism

o Provision of broad range of police services, inclu

ding crime control

o Decentralized organization
o An intimate relationship with the community

o Use of problem-solving approach

The Community Era (1980's-present

:Traditional vs Community Policing

Who are the Police?

Traditional

Community

A government agency for law enforcement

Police are the public and the public are the police