PRODUCTIVITY TOOLS

WORD PROCESSING
(MICROSOFT WORD)

By ~MJ
 OBJECTIVES
 At the end of the lesson, pupils(you)
should be able to:
1. Demonstrate how too operate Windows

2. Define Word processing.

3. Demonstrate how to start and quit a program

4. Demonstrate text input, type over, insertion of

words and symbols, deletion and reformatting

5. Demonstrate copying, deleting and moving

blocks of text within a document

6. Use the undo command

INTRODUCTION TO MICROSOFT WORD 2007 OR 2010
WHAT IS WORD PROCESSING?
 The use of Microsoft word to create or type,
format and edit text in word documents.
 Word documents mainly contain text
information.
 Word Processer (Microsoft word) is a popular
software as it is easier to use and most people
communicate by text messages.
 Ms word comes in different versions, such as
Word Ms word 2003/2002 or Word 97 etc.
 How to launch Microsoft word
To start Microsoft Word: (depending on the OS
you are using)
Select
1) Start
2) All Programs
3) Microsoft Office
4) Microsoft Office Word 2010 OR BETTER
The Word interface appears,
 The word “window” is a rectangular frame that appears on
the screen which is used to interact with Word processing
software.
FEATURES ON MS WORD WINDOW
FEATURES CONT’D
 The Microsoft Office Button  Understanding Document
 The Quick Access Toolbar Views
 The Title Bar
 The Ribbon  Click
 The Ruler  Understanding Nonprinting
 The Text Area Characters
 The Vertical and Horizontal  Create Sample Data and
Scroll Bars Select Text
 The Status Bar  Place the Cursor
 Execute Commands with
Keyboard Shortcuts
 Start a New Paragraph
 Exit Word
 THE MICROSOFT OFFICE BUTTON
 Found at the upper-left corner of the Word
2007 window.
 Used as a menu to create new files, open
existing files, saving a files, and performing
many other tasks.
 Provides access to commands frequently used.
By default Save, Undo, and Redo appear on the Quick Access
toolbar.
A) Save
 saves files.

B) Undo
 Rolls back an action undertaken.

C) Redo
 Re-applys an action once rolled back.
THE QUICK ACCESS TOOLBAR CONT’D

Quick Access Toolbar

Customize Quick Access Toolbar
 Displays the title of the document currently
being worked on. E.g. Document1.
 When you save your document, you assign
the document a new name.
 Issues commands.
 It has several tabs; clicking a tab displays several
 related command groups.
 Within each group are related command
 buttons.
 THE RULER

 Found below the Ribbon.

 Used to change the format of document quickly.
 If not visible:
1. Click on view tab to choose it.
2. Click on box next to Ruler in the Show/Hide group.
3. Ruler appears below the Ribbon
 Used to type documents.
 The blinking vertical line in the upper-left corner of the text area is the
cursor.
 Marks the insertion point and text displays at the cursor location.
 Enables you to move up, down, and across your window simply by dragging the
icon located on the scroll bar.
Vertical scroll bar
 Located along the right side of the screen.

Horizontal scroll bar

 Located just above the status bar.

Vertical
Scroll bar

Horizontal scroll bar

 Found at the bottom of window and provides
the current page.
 DOCUMENT VIEWS
Word 2007 or 2010 displays a document in five views:

1) Draft view
Most frequently used.
Used to quickly edit documents.
2) Web Layout view
Enables one to see documents as they would appear in a
browser such as Internet Explorer.
3) Print Layout view
Shows document as they would appear when printed.
4) Reading Layout view
Formats Computer screen to make reading of documents more
comfortable.
5) Outline view
 Displays documents in outline form.
Headings can be displayed without text.
Document Views
 CLICKING

1) When asked to click once:

 Point to desired item.
 Press left mouse button once.
2) If you are asked to double-click on an item:
 Point to the item.
 Quickly press left mouse button twice.
3) If you are asked to right-click:
 Point to the item.
 Press right mouse button.
4) If you are asked to choose a tab:
 Press once on tab button on the keyboard.
 In Microsoft Word, you can easily
create bulleted or numbered lists of
items.
 Several bulleting and numbering
styles are available, as shown in the
examples.
NUMBERING
Note:
 As you move your cursor over the various bullet
styles, Word displays the bullet style on the screen.

To remove the bulleting:

1. Select the list again.

2. Choose the Home tab.
3. In the Paragraph group, click the down arrow next to
the Bullets icon.
4. The Bullet dialog box appears.
5. Click None. Word removes the bullets from your list.
 SETTING THE ORIENTATION

 Before you print your document, you may want to change

the orientation of your pages.
There are two orientations you can use:
1) Portrait
2) Landscape.
Paper, such as paper sized 8.5 by 11, is longer on one
edge than it is on the other.
 If you print in Portrait, the shortest edge of the paper
becomes the top of the page. Portrait is the default
option.
 If you print Landscape, the longest edge of the paper
becomes the top of the page.
SETTING THE ORIENTATION
SETTING THE PAGE SIZE
 INSERTING HEADERS
 Insert
 Header
 Choose One with three columns
 Type Name, Centre and Examination number
 INSERTING FOOTERS

 Insert
 Footer

 Choose desired footer

 SETTING THE MARGINS

 Margins define the amount of white space

that appears at the top, bottom, left, and
right edges of your document.
 The Margin option in the Page Setup group
of the Page Layout tab provides several
standard margin sizes from which you can
choose.
THE WINDOW FOR SETTING THE MARGINS
 ADDING PAGE NUMBERS

 Page numbers help you keep your document organized

and enable readers to find information quickly.

You can add page numbers to the top, bottom, or
margins of your pages, and you can choose where the
numbers appear.

For example, numbers can appear at the top of the
page, on the left, right, or center of the page.

Word also offers several number styles from which you
can choose.
 PRINT PREVIEW

 Click the Microsoft Office button.

 A menu appears.

 Highlight the Print option.

 The Preview and Print the Document menu appears.

 Click Print Preview.

 The Preview window appears, with your document in the window.

 Click One Page to view one page at a time.

 Click Two Pages to view two pages at a time.

 To view your document in normal size, click 100%.

PRINTING A DOCUMENT
 TO PRINT A DOCUMENT

 Click the Print button.

 The Print dialog box appears.

 Click the down arrow next to the Name field and

select the printer to which you want to print.
 Choose All as the page range.

 Click OK.

 Word prints your document.

 CHANGING LINE SPACING
 Line spacing sets the amount of space between lines within a
paragraph.

 The spacing for each line is set to accommodate the largest font on
that line.

If the lines include smaller fonts, there will appear to be extra space
between lines where the smaller fonts are located.

At 1.5, the line spacing is set to one-and-a-half times the single-space
amount.

At 2.0, the line spacing is set to two times the single-space amount
(double space).
CHANGING LINE SPACING
PROOFREADING/GRAMMER CHECK

Spelling/Proofreading
aid/word count
 SIMPLE GRAPHICS

 Insert

Inserting simple graphics

 SAVING FILES
 To save a file
1) Go to file
2) Save/ Save as
3) Type file name and click ok.
 EXITING WORD
 Go to file
 Exit word
WRITING A SHORT ACCOUNT ABOUT A PLACE OF INTEREST

WORSHOP PARTICIPANTS!!!

Display your skills in word by writing a

short account about your place of
interest.
Clearly show your skills learnt by using at
least 3 items you have learnt in word
today.
HOPE YOU LEARNT ONE OR TWO THINGS

THE END
YOUR ATTENTION WAS AND IS INVALUABLE

ENJOY!