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First Part Examination

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14 views3 pages

First Part Examination

heheehhe

Uploaded by

s.snjbarsubia
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Exam 1: Working with Accounting Data in Excel

Objective:
In this activity, you will learn to handle and analyze various accounting datasets using Excel.
You will perform tasks such as data formatting, sorting, filtering, basic calculations, and
reporting. The datasets include transactions, accounts payable, accounts receivable, inventory,
and payroll records.

Part 1: Downloading the Datasets

1. Download the CSV Files:


o Download the following datasets by clicking the respective links:
▪ Transaction Dataset
▪ Accounts Payable Dataset
▪ Accounts Receivable Dataset
▪ Inventory Dataset
▪ Payroll Dataset
2. Open in Excel:
o After downloading, open each CSV file in Excel:
▪ Open Excel → Go to "File" → "Open" → Select the downloaded CSV
files.
o Excel will import the CSV data into spreadsheets.

Part 2: Formatting and Cleaning Data

1. Apply Formatting:
o Select columns with numbers (e.g., Debit, Credit, Amount, etc.).
o Go to the “Home” tab → Click on the Currency format under the "Number"
section to apply currency formatting.
o Adjust column widths by selecting columns → Right-click → Choose “Column
Width” and set an appropriate width, or double-click the column borders to auto-
adjust.
2. Rename Worksheet Tabs:
o Right-click on the worksheet tabs (bottom left of the Excel window) and rename
them for easy reference (e.g., "Transactions," "Payables," "Receivables,"
"Inventory," "Payroll").
3. Freeze Panes:
o Freeze the header row for easy scrolling through data:
▪ Select the second row → Go to the “View” tab → Click “Freeze Panes”
→ Select “Freeze Top Row.”
Part 3: Sorting and Filtering Data

1. Sort Data:
o Sort each dataset to organize information. For example, you can sort transactions
by Date or Amount:
▪ Select any cell within the data → Go to the “Data” tab → Choose “Sort”
and select the column to sort by (e.g., Date, Vendor, etc.).
2. Filter Data:
o Apply filters to find specific records quickly:
▪ Select the header row → Go to the “Data” tab → Click “Filter.”
▪ Use the filter buttons that appear in each header to filter data (e.g., unpaid
invoices, or transactions with amounts greater than a specific value).

Part 4: Performing Calculations

1. Transaction Dataset:
o Add a Total Row:
▪ Scroll to the bottom of the data and type "Total" in the first available cell.
▪ In the next cell under the Debit column, use the formula =SUM(D2:D10)
(adjust the range as needed based on your data). Repeat this for the Credit
column.
2. Accounts Payable Dataset:
o Calculate Days Until Due:
▪ Add a new column called Days Until Due.
▪ Use the formula =DAYS(D2, A2) (this subtracts the invoice date from the
due date) to calculate the number of days until the payment is due.
3. Accounts Receivable Dataset:
o Identify Outstanding Invoices:
▪ Use conditional formatting to highlight outstanding invoices:
▪ Select the Status column → Go to the “Home” tab → Click
“Conditional Formatting” → Choose “Highlight Cells Rules” →
“Text that Contains” → Enter "Outstanding."
▪ Apply a color to highlight outstanding invoices.
4. Inventory Dataset:
o Calculate Inventory Value:
▪ In the Total Cost column, ensure that the values are calculated by
multiplying Quantity In or Quantity Out with Unit Cost (already done
in this dataset). If missing, you can add the formula =B2 * D2 for any
missing values.
5. Payroll Dataset:
o Calculate Total Deductions:
▪ Add a new column called Total Deductions.
▪ Use the formula =D2 + E2 to calculate the total deductions (sum of tax
and other deductions).
o Calculate Year-to-Date (YTD) Salary:
▪ Use the formula =SUM(F2:F10) (adjust the range) to calculate total net pay
year-to-date for all employees.

Part 5: Data Visualization

1. Create a Simple Chart:


o Highlight the data in the Accounts Receivable dataset (e.g., Customer, Amount).
o Go to the “Insert” tab → Choose Bar Chart or Column Chart to visualize
outstanding invoices.
o For the Payroll dataset, create a pie chart to represent the proportion of net pay
per employee.
2. Conditional Formatting:
o Use Conditional Formatting in the Inventory dataset to highlight low stock
items:
▪ Select the Quantity In column → Go to “Home” → Choose Conditional
Formatting → “Highlight Cells Rules” → “Less Than,” and set a
threshold (e.g., < 5 units).

Part 6: Generating Reports

1. Create a Summary Report:


o On a new worksheet, create a summary report of key financial figures:
▪ Total Debits and Credits from the Transaction dataset.
▪ Total Amount Due from the Payables dataset.
▪ Total Amount of Outstanding Invoices from the Receivables dataset.
▪ Total Inventory Cost from the Inventory dataset.
▪ Total Payroll Expenses from the Payroll dataset.
o Use formulas like =SUM() to consolidate the data from each worksheet.
2. Print the Report:
o Format the summary report using headers and borders.
o Go to “File” → “Print” → Adjust the print settings to ensure the report fits on one
page.

Submission Guidelines

• Save the final Excel workbook as “Accounting_Data_Analysis.xlsx.”


• Submit the workbook file containing all the datasets and the summary report.
• Ensure all datasets are formatted correctly, calculations are accurate, and charts are
included where necessary.

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