SOP-PART-`F’ - on Joining time and Leave Rules (NON-GAZETTED) Page 1 of 4

Divisional Officers,
Sl. Nature of Powers PHOD / DRM / ADRM Extra-Divisional REMARKS
No HOD SAG Officers in Officers & Officers in
. Field Units Headquarters
11 Grant of Joining Full Powers Full Powers Full Powers Authority : Rule 1108 of IREC Vol.I – 1995 Edn.
. Time
12 Grant of Leave : Full Powers Full Powers Full Powers 1. Accounts concurrence is not necessary.
a) (i) Casual Leave 2. All Sr.Supervisors eligible for grade pay up to Rs. 4200/-
RSP-2006 or above also authorized to sanction ordinary
Casual Leave as applicable in a year to Group-`C’ and
Group-`D’ staff working under them.
Authority : Rule 236 of IREM Vol.I (1995).
a) (ii) Special Full Powers Full powers Full Powers 1. Accounts concurrence is not necessary.
Casual Leave 2. All Sr.Supervisors eligible for grade pay up to Rs. 4200/-
with disabilities RSP-2006 or above also authorized to sanction ordinary
Casual Leave as applicable in a year to Group-`C’ and
Group-`D’ staff working under them.
Authority : Rule 236 of IREM Vol.I (1995).
Rly Board’s Lr.No. E(G)2008/LE1/4, dt. 26-12-08.
b) (i) LAP / LHAP Full Powers Full Powers Up JAG : 1. Accounts concurrence is not necessary.
to a maximum of Full Powers
180 days at a Up to a maximum of 2. When a Group-`C’ or Group-`D’ Railway servant resigns from Railway
Service after giving the necessary notice and requests for grant of leave
time in the case 180 days at a time in
during the period of notice, he may be granted leave as applied for and
of staff of the case of staff of due to him concurrently with the period of notice provided that such
division division controlled leave does not extend beyond the date on which the notice expires.
controlled posts. posts.
3. (a) Safety Categories :
Up to 60 days in Up to 45 days in the Senior Supervisors (except office staff) eligible for Grade Pay up to Rs.
the case of Hqrs case of Hqrs 4200/- RSP-2006 and above can sanction leave i.e., LAP / LHAP up to
controlled posts controlled posts and 15 days in a Calendar year to Group-`C’ and Group-`D’ staff working
under them.
where no relief where no relief is
is required. required.
JAG / Hqrs : 3. (b) Non-Safety Categories :
Full Powers Senior Supervisors eligible for Grade Pay up to Rs. 4200/- RSP-2006
Sr.Scale : holding independent charge (except office staff) are delegated / vested
Full Powers with powers for grant of 15 days LAP/ LHAP at a time to Group-`C’ and
Up to 45 days. Group-`D’ staff of non-safety categories working under them, subject to
Jr.Scale / the condition that payment of OTA is not involved.
Asst. Officer :
Authority : 1. Board’s Lr.No. E(G)96/LE1-4, dt.31-12-96.
Full Powers 2. Rule 514, 523, 526 and 527 of IREC
Up to 30 days (subject Vol.I (1985).
to not demanding
relief)
 SOP-PART-`F’ - on Joining time and Leave Rules (NON-GAZETTED) Page 2 of 4
Divisional Officers,
Sl. Nature of Powers PHOD / DRM / ADRM Extra-Divisional REMARKS
No HOD SAG Officers in Officers & Officers in
. Field Units Headquarters
12 b) (ii) Encashment Full Powers Full powers JAG : 1. Accounts concurrence is not necessary.
of Leave on Full Powers 2. Powers up to the full entitlement in respect of Officers
Average Pay (LAP) working under their control.
3. Encashment of LAP is permitted up to a maximum of 10
while in service Sr.Scale :
days at a time. The total leave, so encashed during the
Full Powers entire career shall not exceed 60 days in the aggregate.
4. A balance of atleast 30 days of LAP should be available to
Jr.Scale / his/her credit after taking into account the period of
Asst. Officer : encashment as well as leave availed of.
Full Powers. 5. Successive encashment cannot be made before a
minimum period of two years has elapsed.
6. Encashment of LAP, as above, is to be allowed at the time
of availing of Railway Privilege Passes/PTOs (for Running
Staff and Station Master, Rly Board’s Lr.No. F(E)III/2008/
LE-I/I, dt. 12-12-2008 may be referred to).
7. The cash equivalent shall be calculated as follows :
Pay in the respective PB
plus grade pay admissible
on the date of availing of
Railway Pass plus DA Number of
Cash = admissible on that date X days of LAP
Equivalent 30

(House Rent Allowance or Transport Allowance should not

be taken into account for the above calculation).

8. The period of leave encashed shall not be deducted from

the quantum of leave encashable under Rule 550.
9. Competent Authority’s sanction for the leave encashment
and equivalent leave availed simultaneously, should be
advised to the Bill Drawing Officer concerned for
certification, issue of Memorandum, leave accountal
Service Register entries and payment.
Authority : Rule-540-A of IREC Vol.I (1985),
Bd’s Lrs. No. F(E)III/2008/LE-1/1,
dt. 29-10-08, 03-12-08, 12-12-08 & 11-06-09.
12 c) Special disability Full powers Full powers with Nil Accounts concurrence is not necessary.
leave with the the
recommend recommendation Authority : Rule 552, 553 of IREC Vol.I (1985).
ation of of Med. Supdt.
CMD
 SOP-PART-`F’ - on Joining time and Leave Rules (NON-GAZETTED) Page 3 of 4
Divisional Officers,
Sl. Nature of Powers PHOD / DRM / ADRM Extra-Divisional REMARKS
No HOD SAG Officers in Officers & Officers in
. Field Units Headquarters
12 d) Study leave PHOD DRM/CWM Nil Certificate to the effect that bond has been executed by the employee is
Full powers Full Powers in to be furnished to accounts.
respect of
Authority : Rule 556 of IREC Vol.I (1985).
Division/
Workshop
controlled posts.
e) Ex-India Leave PHOD DRM/CWM Nil Accounts concurrence is not necessary.
Full powers Full Powers in
respect of
Division/
Workshop
controlled posts
up to two years.
12 f) i) Grant of Full Powers Full Powers Full Powers 1. Accounts concurrence is necessary.
Hospital leave 2. Subject to such cases being reviewed by Medical Supdts.
(for the first and concurred in by Sr.DFM/DFM.
3. All cases to be put up to G.M. half-yearly, for post-facto
120 days with full
approval.
pay and thereafter 4. Total period of leave combined with other leave does not
with ½ pay) exceed 28 months.
(ii) Grant of Full Powers DRM/CWM JAG :
Hospital leave Full Powers Holding independent Authority :
beyond 120 days charge of Non- 1. Rule 554 of IREC Vol.I (1985).
with full pay divisional units such 2. Bd’s Lr.No. E(P&A)I-89/JCM/D-S, dt. 30-01-92.
as Workshops/ 3. Bd’s Lr.No. E(P&A)I-89/JCM/DC-5, dt. 22-06-93.
4. Bd’s Lr.No. E(P&A)I-96/JCM/DC-1, dt. 31-07-96.
Stores/ Depots/ ZTC :
5. Bd’s Lr.No. E(P&A)I-96/JCM/DC-1, dt. 15-05-98.
Full Powers
g) Special Casual Full powers Full powers up to JAG & Sr. Scale: Accounts concurrence is not necessary.
Leave for up to Ninety days for Full Powers
participation in Ninety days National & Inter- Up to Thirty days in Authority : [ Item-5(1) of Annexure-C to Master Circular
No. 10 ]
National/ for National national events respect of staff under
International & & Inter- and 30 days in a their control.
Ordinary Sports national calendar in all
events events and other cases.
30 days in a
calendar in
all other
cases.
 SOP-PART-`F’ - on Joining time and Leave Rules (NON-GAZETTED) Page 4 of 4
Divisional Officers,
Sl. Nature of Powers PHOD / DRM / ADRM Extra-Divisional REMARKS
No HOD SAG Officers in Officers & Officers in
. Field Units Headquarters
12 h) Extra-ordinary Full Powers Full Powers in JAG Accounts concurrence is necessary.
leave in in respect respect of staff Full Powers
combination with of staff holding posts to in respect of staff Authority : Rule 530 of IREC Vol.I (1985) subject to
maximum of 5 years.
or in continuation holding which they are holding posts to which
of LAP and LHAP posts to competent to they are competent to
(inclusive of which they make make appointment
combined leave are appointment.
made up of LAP competent
and LHAP) to make
appointment
12 i) Leave to a Full powers Full powers for JAG : Accounts concurrence is not necessary.
Railway Servant in Division/ Full Powers
respect of whom a workshop in respect of staff Authority : Rule 522 of IREC Vol.I (1985) subject to
maximum of 12 months.
medical authority controlled posts. holding posts to which
has reported that they can make
there is no appointment.
reasonable
prospect that
he will be fit to
return to duty

12 j) Counting of Full Powers Full Powers JAG : 1. Accounts concurrence is not necessary.
extra-ordinary Full Powers 2. Powers are to be exercised in respect of staff holding
leave for posts to which they can make appointments.
increment Sr.Scale :
Authority : Rule 1320 (a & b) of IREC Vol.II (1987) EOL
Full Powers for study purpose and on Medical Grounds.

Jr.Scale/Asst. Officer :
Full Powers in respect
of Group-D staff only.
k) (i) Grant of Full Powers Full Powers Full Powers Authority : Rule 551, 551(a) of RI – 1985 Edn.
Maternity/
Paternity Leave
(ii) Child Care Full powers Full powers Full Powers Authority : Rule 551, 551(a) of RI-1985 Edn.
Leave Rly Bd’s Lr.No.E(P&A)I-2008/LE-8, dt.12-12-08