GUIMARAS STATE UNIVERSITY

GRADUATE SCHOOL

ED 218- SCHOOL FINANCE AND BUSINESS ADMINISTRATION

Professor: ELEONOR DAGALA, PhD
Reporter: LEA N. RUBITE
Topic: THE IMPORTANCE, DEFINITIONS AND FUNCTIONS OF FINANCE.

IMPORTANCE OF FINANCIAL MANAGEMENT IN EDUCATION

Finance and its management are a vital part of the business/personal life. It is
hard to ignore these aspects because as you are concerned about the vision, product or
career, your finances drive you. Ample knowledge about financial management is needed
to start a successful business.

BUSINESS ADMINISTRATION
 The administration of a commercial enterprise. It includes all aspects of
overseeing and supervising the business operations of an organization
SCHOOL FINANCE
 Is a broad and evolving field encompassing three resource-related functions:
raising revenue, allocating resources, and using educational opportunities and
producing educational outcomes? All of these activities occur in a broader context
of educational goals and societal values that shape how finance system are
structured and executed.

What is finance?
FINANCE
a) Finance is a management of money and other valuables, which can be
easily converted into cash.
b) Concerned with the maintenance and creation of economic value or
wealth.
c) A science that describes the management, creation and study of money,
banking, credit, investments, assets and liabilities.

FEATURE OF FINANCE
 Channelizing funds - financial sector and financial markets perform the essential
function of channeling funds from people who have surplus to people who have
shortage, eg. mutual fund
 Acquisition, allocation & Utilization of funds – business needs to decide about the
mode of raising funds. Once funds are acquired, they have to be allocated to
various projects and services, business should ensure that the funds are utilizes
efficiently and effectively to achieve its objectives.
 Maximization of shareholders wealth – finance helps in defining policies and
efficient management of working capital in order to achieve its wealth
maximization objective.
 Future decision making – finance is concerned with future decision making is
possible only through proper analysis of financial needs and availability. E.g.-
capital budgeting
 Optimal mix of funds – is concerned with best optimal mix of funds in order to
obtain desired and determined results. The composition of funds should not result
in loss.
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GRADUATE SCHOOL

 Investment opportunities – investment means utilization of money for profit or

returns. E.g. investment in mutual fund or financial securities or land. Etc.

Scope of finance

 Public finance – to deal with governmental financial problems, separate and

specialized field of finance has emerged as public finance with not for profit goals.
 Security and investment analysis – this area is of interest to individual and
institutional investors. It covers mainly measurement of risk and return on
investment in securities.
 Institutional finance – it deals with issues of capital formation and the
organizations that perform the financing function of the economy. E.g.- banks
 International finance – it studies economic transactions among nations,
corporations and individually internationally. It concerned with flows of money
across international boundaries.
 Financial management – business firms face problems dealing with acquisition of
funds and optimum methods of employing the funds. Thus, it helps firm in
seeking low cost funds for individual firms and seek profitable business
opportunities

AIM OF FINANCE

 Anticipation of funds needed – before anything, there is a need to evaluate

available assets and projects. Selection of assets or projects takes place only
after proper evaluation, which is helpful to anticipate the funds required for
financing them.
 Acquire the anticipated funds – the prime objective of finance function is to
assess the required need of a firm and then arrange the funds needed by
raising from suitable sources.
 Allocation and utilization of funds – efficient allocation and utilization of
funds is the objective of traditional finance function. Efficient allocation
means investing funds on profitable projects and such operations that help to
maximize shareholders wealth.
 Increase profitability – proper planning and control of finance function aim at
increasing profitability of the firm. It is important to arrange sufficient at right
time and on right asset.
 Maximizing firm’s value – every firm strives to maximize its value by taking
right decisions. Thus, it is one of the main objectives of finance function.

ROLE OF FINANCIAL MANAGER

 Financial planning
 Source identification
 Raising of fund
 Investment of fund
 Protection of capital
 Distribution of profit
 Managing fund
 Forecasting cash flow
 Forecasting future profits
 Managing Assets
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 Cost of Control
 Pricing
 Time schedule

ROLE OF FINANCIAL MANAGER IN CONTEMPORARY SCENARIO

 Acts as central in audit and control practices in an organization
 He acts as central in strategic alliances Mergers and Acquisition
 To work across the functional divide of the company and exhibit
leadership skills
 Continuous focus and commitment towards value creation of an
organization
 Planning the finance
 Raising the finance
 Investing the finance
 Monitoring the finance

Treasurer – he is concerned mainly with financing and investment activities including cash
management, relationship management with bankers, credit management, portfolio
management inventory management, dividend disbursement, etc.
Controller – his function are related to management and control assets like cost and
financial accounting, taxation, auditing, budget preparation, etc.

What is financial Management?

a) Financial management deals with directing, controlling, planning, and
strategically organizing financial projects or accounts of an organization.
Financial management education involves using management rules for
finances of an organization.(Importance of Financial Management
Education, https://www.mywestford.com/blog/importance-of-financial-
management-education/#)
b) Financial management involves the process of planning, organizing,
directing and controlling the financial activities of the firm. This includes
obtaining and utilizing funds for the preparations of enterprise. It also
deals with the application of general management principles and
capitalizes on the financial resources of the enterprise. Specifically,
financial; management utilizes the principles of the time value of money,
leverage, diversification and an investments expected rate of return versus
its risk, with the goal of maximizing the shareholder wealth.(Business
Finance for Senior High School, Angeles A. De Guzman, DBA,CPA)
c) Financial Management. The planning, organizing directing and controlling
financial activities of an enterprise. Concerns with the procurement,
allocation and control of financial resources. It refers the efficient and
effective management of money (funds) in such a manner as to achieve
the goals of the organization. “
d) “It is the activity concerned with planning, raising, controlling and
administering of funds used in the business.”-Guttmann and Douglas
e) “Financial management is that area of business management devoted to a
judicious use of capital and a careful selection of the source of capital in
order to enable spending unit to move in the direction of reaching the
goals.”-J.F. Brindley
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f) Financial Management is the operation activity of a business that is

responsible for obtaining and effectively utilizing the funds necessary for
efficient operations.” Massie
g) Financial Management. The planning, directing monitoring, organizing and
controlling of the monetary resources of an organization.(Business
Dictionary)
h) Financial management means to plan and control the finance of the
company. It is done to achieve the objectives of the company.
i) Financial management concerned with raising financial resources and their
effective utilization towards achieving the organizational goals.”
j) Is concerned with procurement, allocation and control of financial
resources of a business entity.

ELEMENTS OF FINANCIAL MANAGEMENT

1. Investment decisions includes investment in fixed assets (called as capital
budgeting). Investment in current assets are also a part of investment decision
called as working decisions.
2. Financial decisions – they relate to the raising of finance from various resources
which will depend upon decision on type of source, period of financing and the
returns thereby.
3. Dividend decision – the finance manager has to take decision with regards to the
net profit distribution. Net profits are generally divided into two:
a. Dividend for shareholders – dividend and the rate of it has to be decided
b. Retained profits – amount of retained profits has to be finalized which will
depend upon expansion and diversification plans of the enterprise.

SCOPE OF FINANCIAL MANAGEMENT

1. Estimation of capital requirements. A finance manager has to make
estimation with regards to capital requirements of the company. This will
depend upon expected costs and profits and future programs and policies
of a concern. Estimations have to be made in an adequate manner which
increase earning capacity of enterprise.
2. Determination of capital composition. Once the estimation have been
made, the capital structure have to be decided. This involves short-term
and long-term debt equity analysis. This will depend upon the proportion
of equity capital a company is possessing and additional funds which have
to be raised from outside parties.
3. Choice of source of funds. For additional funds to be procured, a company
has many choices like;
a. Issue of shares and debentures
b. Loans to be taken from banks and financial institutions
c. Public deposits to be drawn like in form of bonds.
Choice of factor will depend on relative, merits and demerits of each
source and period of financing.
4. Investment of funds. The finance manager has to decide to allocate funds
into profitable ventures so that there is safety on investment and regular
returns is possible.
5. Disposal of surplus. The net profits decision have to be made by the
finance manager. This can be done in two ways.
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a. Dividend declaration – it includes identifying the rate of dividends

and other benefits like bonus.
b. Retained profits – the volume has to be decided which will depend
upon expansion, innovational, diversification plans of the company.
6. Management of cash. Finance manager has to make decisions with
regards to cash management. Cash is required for many purposes like
payment of wages and salaries, payment of electricity and water bills,
payment to creditors, meeting current liabilities, maintenance of enough
stock, purchase of raw materials, etc.
7. Financial control. The finance manager has not only to plan, procure, and
utilize the funds but he also has to exercise control over finances. This can
be done through many techniques like ratio analysis, financial forecasting,
cost and profit control, etc.

Financial management has a wide scope. According to Dr. S. Sabena, the scope of
financial management includes the following five A’s:
 Anticipation: Financial management estimates the financial needs of the
company. That is, it finds out how much finance is required by the
company.
 Acquisition: It collects finance for the company from different sources.
 Allocation: It uses the collected finance to purchase fixed and current
assets of the company.
 Appropriation: It divides the company’s profits among the shareholders,
debenture holders, etc. It keeps a part of the profits as reserves
 Assessment: It also controls all the financial activities of the company.
Financial management is the most important functional area of
management.
Objectives of financial management
1. To ensure regular and adequate supply of funds
2. To ensure adequate return to the shareholders through capital gains which is
dependent upon the earning capacity and market price of the share
3. To ensure optimum funds utilization at least cost;
4. To ensure investment of funds in safe ventures so that adequate rate of return
can be achieved.
5. To design a sound capital structure by maintaining a fair composition of capital
through a balance between debt and equity capital.
FUNCTIONS OF FINANCIAL MANAGEMENT
1. Estimation of capital requirements (make estimation with regards to capital
requirements)
2. Determination of capital composition (involves short-term and long-term debt
equity analysis)
3. Choice of sources of funds (shares, loans, deposits, bond)
4. Investment of funds (decide to allocate funds into profitable ventures
5. Disposal of surplus (divided and retained and retained profits)
6. Management of cash and
7. Financial controls (control over finances)

IMPORTANCE OF FINANCIAL MANAGEMENT

1. Helps organization in financial planning.
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2. Assists organizations in the planning and acquisition of funds;

3. Helps organizations in effectively utilizing and allocating the funds received or
acquired;
4. Assists organizations in making critical financial decisions
5. Helps in improving the profitability of organizations;
6. Increases the overall value of the firms or organizations;
7. Provides economic stability
8. Encourages employees to save money which helps them in personal financial
planning
INDIVIDUALS INVOLVED IN FINACIAL MANAGEMENT
1. The senior leaders of an organization are responsible for all aspects of its financial
health.
2. Unit heads are responsible for internal financial management and to develop
budgeting, financial reporting and management practices. Units are encouraged to
develop an oversight process that builds on best practices.
DIFFERENCES AMONG FINANCIAL INSTRUMENTS, FINANCIAL MARKETS AND FINANCIAL
INSTITUTIONS
Financial instruments – like stocks and bonds are recorded evidence of obligations on
which exchanges of resources are founded. The effective investment management of
these financial instruments is one of the important aspects of the financing activities of
any organization.
Financial markets – Financial markets are the mechanisms used to trade the financial
instruments
Financial institutions – Financial institutions are the ones that facilitate the transfer of
resources among those inventors who are involved in buying and selling of financial
statement.

SYSTEMS VIEW OF FINANCIAL MANAGEMENT IN EDUCATION

Scope of financial management in education to be more comprehensive in scope,
as well as effective and efficient in its implementation, education must be viewed as
system.
COOMBS, 1972:77-88 education account viewed as a system that takes into
account
1. The expectations of society expressed in terms of the educational
philosophy of the stakeholders of education, via: the community and
Philippine society, parents and students, owners of schools, colleges and
universities, benefactors, alumni, business and industry;
2. Articulation of expectations in terms of vision/mission/goals/objectives
3. Translation of the vision/mission/goals and objectives into degree
programs, non-degree programs, formal and non-formal education and
training
4. Identification of inputs required for the various educational programs of
acceptable standards from the point of view of the society, the clientele
and the stakeholders of the educational system;
5. Quantification of financial requirements
6. Effective and efficient financial operations that cover the revenue-
generating capability of the system and the disbursements in financing the
instructional components and academic support program as well as
administrative operations;
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7. Performance evaluation in terms of both quantitative and qualitative

aspects
8. Analysis of how the educational system is able to satisfy or exceed the
expectations of the clientele and the stakeholders to take care of the
opportunities for continuous improvements of the education system and
to meet the challenges and some inadequacies in the implementation and
performance, there shall be built-in feedback mechanisms such that
challenges are resolved at the earliest possible time and continuous
improvement of the system is in place, at all times

Graphical Presentation of the system’s view in education:

Expectations of Society of the Educational System

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Educational Philosophy and Stakeholders of Education

Vision/Mission/Goals Objectives in

 Terms of Degree Programs

 Non-degree Programs and other Educational Training

Quantification of Financial Requirements

 National
 Institutional

Disbursement funds
Consolidated Report
 Instructional of Performance and
 Faculty and Teaching Recommendations to
 Academic Non-Teaching Support Staff Enhance Institutional
Productivity

Administrative

 Salaries and Wages of Administrative Staff

 Overhead Expenses
 Others Operating Expenses

Program Implementation and Financial Operation

Performance Evaluation

 Qualitative
 Quantitative

Society’s Satisfaction of the Performance of the

Educational System

What is Business?
 Any lawful economic activity which is concerned with making goods available as
well as the rendering of useful services to those who want them. It includes such
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activities like manufacturing, buying and selling, transportation, warehousing, and

the rendering of services for money.
 Business is something that is all around us, the presence of which maybe
manifested in different forms of organizations like the sole(individual)
proprietorship, partnership and corporation.(ELEMENTS OF BUSINESS FINANCE by:
MIRANDA)
KINDS OF BUSINESS
1. Commerce. The word Commerce, from Latin term” commercial”, is a combination
of two root words com meaning “together” and mercies signifying “wares” thus
an economic activity, commerce is concerned with the exchange of wares, goods
or merchandise and as such help in the creation of place and time utilities.
Needless to taste, therefore, the transfer of goods and the financing in connection
with such transfer fall within the broad category of commerce.
Commerce is divided into two trading business:
a. Retail trading business
b. Wholesale trading business
“In the Philippines, as provided for under Republic Act No. 1180, which took effect on
June 19, 1954, no person who is not a citizen of the Philippines and no association,
partnership or corporation the capital of which is not wholly owned by citizens of the
Philippines, shall engage directly in the retail business. However, any person who is not
a citizen of the Philippines an association, partnership or corporation not wholly owned
by citizens of the Philippines which has been actually engaged in the said business since
May 15, 1954 shall be entitled to continue to engaged therein, unless its license is
forfeited in accordance with the existing law, until his death or voluntary retirement
from said business, in the case of natural person and for a period of ten years from June
19, 1954, until the expiration of the terms of the association of partnership or of the
corporate existence of the corporation, whichever event comes first, in the case of
juridical person.”
2. Industry. One of the important ways by which business serves us is making goods
inn form that we want them. This involves the creation of form utility. The
conversion of raw materials into finished products is one of the principal functions
of business and is termed as production.
Industry as form of economic activity refers to a special branch of productive work
resulting in the production of:
a) Consumer goods – intended for and used directly by the final consumers
b) Industrial goods – goods intended for by use of other industries or for
commercial purpose.
3. Business Services. Just as important as the production of good and their
distribution to consumers are those businesses that offer important services to
the people and the community.
Examples of businesses that provide services
a. Insurance
b. Banks
c. Automobile repair shop
d. Telephone/telegraph
e. Beauty parlors
f. Amusement houses
Purpose and aim of business
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a) Making goods
b) Production
c) Making profit
d) Render worthwhile activities/services
e) Established permanent organizations on sound foundations
f) Provide employment
g) Fundamental Aspects of Business

Fundamental Aspects of Business

 To satisfy the needs of the people by going directly after the things he/she
wanted.
 Production of goods and the exchange of the goods through barter or
purchase.
 To determine man’s needs and wants
 To provide goods and services
 Creates opportunities for the development of individual skills and abilities
which when used effectively means more goods and upliftment of society
in general.
RESOUCRES:
 ELEMENTS OF BUSINESS FINANCE by: Miranda A. Arcelo
 FINACIAL MANAGEMENT IN EDUCATION by: Adriano
 BUSINESS FINANCE For Senior High School by: Angeles De Guman, DBA, CPA
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

ED 218- SCHOOL FINANCE AND BUSINESS ADMINISTRATION

Professor: ELEONOR DAGALA, PhD
Reporters: Joergely Ann N. Minaves and Marites M. Asenita
Date: July 30, 2022

TOPIC: PUBLIC SCHOOL FINANCE

The School-based Enterprise

 A School-based Enterprise, sometimes abbreviated SBE, is a hands-on learning
environment and an entrepreneurial operation located in a school setting. The
purpose of a school-based enterprise is to identify, create, and sell goods or
services that meet the needs of the specified market or target audience.
 School-based enterprises operate much like a small business would, in that they
identify a need and a target market, establish and write a business plan, make or
acquire inventory, engage in marketing of their products or enterprise, and sell
the goods or services to generate revenue.
 A school-based enterprise (SBE) is an entrepreneurial operation in a school setting
that provides goods/services to meet the needs of the market. SBEs are managed
and operated by students as hands-on learning laboratories that integrate
National Curriculum Standards in marketing, finance, hospitality or management.
 SBEs provide realistic and practical learning experiences that reinforce classroom
instruction. SBEs can sell to consumers through a permanent location, a mobile
kiosk or through Internet marketing. Products may include spirit wear, food and
beverage items, school supplies, signs and banners and more, while other SBEs
provide services such as creative design, advertising sales and more.
 School-based enterprises are effective educational tools in helping to prepare
students for the transition from school to work or college. For many students,
they provide the first work experience; for others, they provide an opportunity to
build management, supervision and leadership skills. While some in the education
community have only recently discovered the value of school-based enterprises,
educators and DECA advisors have used them as a powerful teaching tool for
more than four decades.
 The purpose is to assist students in acquiring work experience related to their
chosen career pathway. School-based enterprises are often provided in
communities without a sufficient number of businesses or industry to provide
student employment experiences.
WHAT DOES AN SBE LOOK LIKE?
There are multiple types of School-based Enterprises that you can choose from. A
school store or concessions stand is the traditional model that allows students to
build their resumes and gain their first work experience. However, there are
numerous options, such as offering a unique service or operating an eCommerce
store. Students will learn valuable skills to create, sell, produce and merchandise
for those in their community and beyond.

HOW CAN I START AN SBE?

1. The first step you should take when starting an SBE is to create a plan and an
idea that fits the SBE guidelines. It is crucial to provide your advisor with a plan
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GRADUATE SCHOOL

that can be carried out and implemented to make starting an SBE smoother and
faster.
2. This comprehensive guide covers all facets of starting and managing a school-
based enterprise and critical topics vital to the success of an SBE. Utilizing this
guide will help build a solid framework for opening a store in your school.
3. The next step is bringing that idea and plan to your chapter advisor. It is
important to ensure that you manage and document all the certifications, school,
local, district, and state/provincial guidelines and an adult who can provide the
tools and connections necessary to run an SBE.
4. After you have run your plan by your advisor and gotten approval from your
school/district, make sure that you have a trained team to help you run and
properly sell the items provided in your SBE.
5. Once your SBE is up and running, your next step is to review DECA’s School-
based Enterprise webpage to learn more about the gold-level chapter certification
requirements.
Tips and Tricks For Having A Successful SBE
Create specials and limited-edition items - Individuals are more inclined to buy
products when they cannot receive them every day.
Partner with other organizations - You can never have too much support on a
project. Partner with other organizations within your school to reach a larger
audience and to sell more products.
Do your research - When you are starting an SBE or even looking to sell new
products, try holding a school-wide poll to see what your target market is most
interested in buying.
Embrace community outreach - Local businesses or individuals within your
community want to support your DECA chapter and school. Do not be afraid to
reach out and see if they will partner to sell their food or sponsor an event to
benefit your SBE.
Benefits of School-Based Enterprises:
 Provides leadership opportunities to students
 Provides training in a safe environment
 To assist students in understanding the relevance of academic skills to vocational
tasks
 Engages students in starting and operating a business
 Stresses personal responsibility, group problem-solving and decision making
 Teaches work ethic and other soft skills
 Promotes the importance of academics in the work setting
 To provide opportunities to develop integrated school-to-work programs for
students with and without disabilities.
The beauty of an enterprise based in a school is that it serves a two-fold purpose.
 It offers a realistic work environment with real-world skills and work experience
for students later entering trade school, college or the workforce.
 It fills a need in the marketplace for whatever type of goods or services the
enterprise has chosen to market and sell.

SCHOOL FINANCE AS AN AREA OF STUDY

 School finance is a broad and evolving field encompassing three resource-related
functions – revenue generation, resource allocation, and resource utilization – all
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aimed at providing educational opportunities and producing educational

outcomes. All of these activities occur in a broader context of educational goals
and societal values that shape how finance systems are structured and executed.
 The issues of school finance present complex and competing demands on scarce
resources in our society. Though most individuals agree that education provides a
competitive edge in a free market and represents an investment in national
economic productivity, there exist many divergent opinions on how resources
should be used and which individuals should gain access to the programs
provided. As education is expected to do so much more today than in the past, the
funding requests increase and place greater demands on changing state
resources.
The drivers of a well-functioning school finance system have not been well established.
How resources for education should be used is often controversial. Non-school factors, as
opposed to education spending, may be the strongest influence on student performance
(Hanushek 1986; Coleman et al. 1966).
However, some uses of education expenditure can make a difference, particularly in the
cases of inputs that directly benefit students or resources that compensate for challenges
of low-income settings (Heyneman & Loxley 1983; Fuller & Clarke 1994; Pritchett & Filmer
1999; Ferguson & Ladd 1996).
 School finance is complicated by how to identify and use the proper mechanisms
for resource distribution that will ensure that funds reach students and schools.
Although education funding has the potential to improve education quality for all,
school finance remains an area in need of direction for three crucial reasons:
 School finance systems are responsible for providing the necessary resources to
implement education policies – all education systems rely on financing to function.
 Governments sometimes struggle to use education resources efficiently, although
they should have a strong incentive to do so.
 The complex process of school finance involves a diverse set of actors and
stakeholders with different perspectives and motivations, but the system is rarely
examined holistically.
 School finance is an essential component of every education system, but
comprehensive guidance on what matters in school finance systems is lacking.
 SABER-School Finance meets this need with a framework that has dual purposes:
to create a knowledge base and to evaluate the quality of school finance systems.

Main Characteristics of School Finance Systems

School conditions and resources
 The school represents the point at which educational resources are ultimately
used to improve learning outcomes. School finance systems are therefore
interested in the availability of certain inputs in schools, especially teachers,
learning materials, and facilities. Although a consistent relationship has not been
established between specific school resources as measured by learning materials,
student-teacher ratios, teacher experience and qualifications and spending per
student, a lack of critical inputs is likely to negatively influence learning outcomes
(Harbison & Hanushek 1992; Glewwe et al. 1995; Tan et al.1997)

Allocation mechanisms
 The education budget is the government’s plan for allocating public resources to
achieve educational goals and objectives. Every school finance system has rules
(informal and/or formal) that determine the size of the budget, distribution of
resources across levels of government and schools, and in some cases, the nature
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of spending amongst different inputs such as capital and current needs. To

determine the level of educational resources to be transferred, funders may
negotiate with recipients or determine the level of funds through formula. For the
former, subnational levels of government (or schools) present their case for
funding based on
Revenue sources
 Education systems need to raise sufficient revenues to ensure that, if used
efficiently, students may reach appropriate learning goals at each education level.
In industrialized nations, much of government funding for public services is raised
through taxation—property, income, and sales taxes. However, in low-income
countries where tax collection effort is often low and inconsistent, or in crisis or
post-crisis situations where state capacity is limited, public sources for domestic
education financing are limited (Inter-Agency Network for Education in
Emergencies 2008).
Education Spending
 Education spending represents the point at which monetary resources begin to
promote learning outcomes. In fact, countries invest very different levels of
resources in education, independent of their income.
Fiscal Control and Capacity
 Much of the school finance literature focuses on measures of intended public
expenditure, such as budget allocations, instead of actual budget expenditure
when measuring an education system’s quality and equity. However, budget
allocations or other measures of intended expenditure may be a poor proxy for
education services actually reaching beneficiaries. If resources are not used for
their intended purpose, it is unlikely that education services will be of adequate
quality. Therefore, a crucial area for understanding school finance systems is the
fiscal control mechanisms used to plan, monitor, and execute the education
budget.
The Terminology of School Finance
 Account: A descriptive heading that lists recorded financial transactions that are
similar in terms of a given frame of reference, such as function, object, or source.
 Allocation: amount that are directed to schools or students based on a variety of
factors, including student need and enrolment
 Allotment. Authorization issued by the Department of Budget and Management
(DBM) to an agency, through authority contained in the General Appropriations
Act (GAA) or the release of Special Allotment Release Order (SARO), permitting the
agency to commit/incur obligation and/or pay out funds within a specified period
of time within the amount specified
 Associated Student Body (ASB) Funds: One name for money earned/spent
(usually in cash) from school-based student activities. For example, this may
include PTA/PTO fundraisers, after-school sports/clubs,
 Allocation to Local Government Units (ALGU). As an expenditure item classified
as Current Operating Expenditures under the Expenditure Program, this refers to
the total subsidy given to LGUs by the national government, corresponding to
their mandated share in the revenue collections.
 Audit Commission- Independent body set up by Government to monitor the use
of funds by local authorities and certain other bodies.
 Bond- a way to finance construction and other capital projects. Bonds must be
approved by taxpayers through ballot measures in local elections and usually
involve long-term debt financing.
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 Budget: The total amount of money available to be planned for each fiscal year.
Budgets at the district level are a combination of state, federal, and local funding
sources. Budgets at the school level are a combination of allocations from the
district.
 Capitation -Budget for books and equipment received by schools prior to LMS
based on pupils' ages and numbers.
 Capital Expenditure- Spending on building projects and equipment above a
designated value.
 Catchment Area-Area from which a school takes its pupils.
 Capital Projects: Investments in buildings and infrastructure. These are typically
funded through a bond or other one-time funds and budgeted for separately from
the general fund.
 Categorical Aid: Financial support from state and federal governments targeted
for particular categories of students, special programs, or special purposes.
 Chart of Accounts: The structure and logic for accounting codes, which organize
dollars by funding source, cost center, function, and other relevant information
segments.
 Coding: A system of numbering, or otherwise designating, accounts, entries,
invoices, vouchers, etc., in such a manner that the symbol used quickly reveals
specific required information.
 Cost Center: The department or other units (often schools) within the district to
which costs may be charged for accounting purposes.
 Debt Service: Loan repayments, typically budgeted for separately from the
general fund.
 Discretionary: amount that a school principal or department head has complete
autonomy over and can use as they deem best.
 Encumbrance: Purchase orders, contracts, salaries or other commitments which
are chargeable to an appropriation and for which a part of the appropriation is
designated. They cease to be encumbrances when paid, when an actual liability is
established, or at the end of the budget year. An encumbrance may be re-
established in the subsequent year’s budget.
 Enrolment: The total number of students. This may refer to the total student
population in the district, the total student population in a school, or a sub-group
of the student population, such as special education.
 ESEA: Elementary and Secondary Education Act. A significant piece of legislation
reauthorized every five years at the federal level that guides federal policy around
K-12 education. Each authorization may have a separate, more popular, name (No
Child Left Behind, ESSA, etc.)
 ESSA: Every Student Succeeds Act. The latest (2015) reauthorization of ESEA.
Especially relevant to our work, it includes provisions related to equity and
finance, such as around reporting per-pupil spending.
 Expenditure: The amount actually spent (as opposed to planned) at a school or
district. These should consistently be compared to total funding (revenue) and the
annual plan for spending (budget).

 Fiscal Year (FY): The annual period for an operating budget. The most common
school district fiscal year runs from July 1 to June 30 and is named for the closing
calendar year. For example, July 1, 2018-June 30, 2019 is referred to as Fiscal Year
2019, often abbreviated FY19.
 Free or Reduced Price Lunch (FRPL): An indicator of poverty; students qualify for
Free or Reduced Price Lunch when their family income falls below a standard
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poverty level. FRPL is a metric used to calculate how much Title I funding a district
receives.
 FTE (Full-Time Equivalent): Often misunderstood to mean Full-Time Employees, in
school finance FTE stands for Full- Time Equivalent. Regarding the people
employed at a district, it is the ratio a person works out of the 40 possible hours in
a workweek. Someone working 60 hours a week would be 1.5 FTE, and someone
working 10 hours a week would be .25 FTE. In reference to higher education, FTE
relates to a student’s class load, where full time may be 14 hours of classwork per
week and a student enrolled ½ time would be considered .5 FTE.
 Fund Balance: The amount of money a school district has, typically held in cash or
cash equivalents, that is not meant for spending in the current fiscal year. These
are sometimes called “rainy day” funds or contingency funds. Some states have
restrictions on the allowable size of a fund balance that require districts to ensure
they are spending their revenue on current students. However, it is generally seen
as good financial management to maintain a fund balance that can offset
economic slow downs that result in loss of revenue and ensure a positive cash
flow balance in case revenue receipts are not received in a timely fashion
 Funding Formulas: A customized combination of enrolment and staffing ratios
and/or student-based funding weights to calculate funding allocations to districts
or schools. Funding formulas are generally intended to make funding fair and
equitable based on the student needs.
 Funding Source: Where revenue amount originate. Some common funding
sources are federal grants related to legislation such as the Individuals with
Disabilities Education Act, state tax revenue like state lottery proceeds, and local
tax receipts, primarily from property taxes.
 General Fund: The unrestricted operating budget for the year, primarily including
state and local revenue. Note: these amounts are unrestricted because the district
chooses how to spend these dollars, with no specific external restrictions.
 Governmental Fund: A classification of funds which include the General Fund,
Special Revenue Funds, Debt Service Fund, Permanent Funds, and Capital Project
Funds.
 Interfund Transfers: Permanent transfers from one account to another account
within the same fund.
 LEA: Local Education Agency. The local unit of school administration, such as a
school district or a charter organization.
 Levy: The total of taxes or special assessments imposed by a governmental unit.
Also the act of imposing taxes or special assessment.
 Position Control: The act of planning for the salary and benefits of employees at a
district to be sure that the district can afford the employees they expect to pay.
 Restricted Fund: State or federal allocations with restrictions on who or what
money can be spent. For example, some amount may be restricted for spending
on low-income students or certain types of resources, such as literacy materials.

 Revenue: The amount of money coming into the district from state and federal
allocations and local tax amounts. Typically, revenue increases and decreases with
enrolment.
 Segment: (as it relates to chart of accounts) A piece of the account string that
contributes meaning/ a definition of that account. Common examples are: Funds
(denote the source of money), Object (denote what amount are being spent on,
such as salaries, benefits, supplies), Locations (denote the locations where
amount are spent), Cost Centers (denotes who holds and controls the money),
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Projects (denotes if money is targeted at a specific project), and Functions

(denotes why resources are spent, such as instruction, support staff, etc)
 Site- or School-Based Management (SBM): A system by which some level of
autonomy is given to site leaders (e.g., principal, teachers, community) in the
budgeting process. This autonomy is not reliant on the former two movements.
 Special Education (SPED): Students who qualify for targeted funding and services
under the Individuals with Disabilities in Education Act (IDEA).
 Student Activities Fund: Another name for money earned/spent (usually in cash)
from school-based student activities.
 Student-Based Budgeting (SBB): A system in which the funding available to a
school is based on the overall enrolment of the school. In its simplest form it is an
assigned dollar per-pupil multiplied by enrolment to determine a total budget
allocation.
 Delegated Budget- Maintained schools have a budget share calculated on the
basis of a formula, and the right to spend this budget share is normally delegated
to the school’s Governing Body, to be spent for any purpose of the school or
carried forward into subsequent financial years.
 Devolved Funding- Funding that has been allocated for a specific purpose and can
only be spent on that purpose. There are no powers of carry forward for this
funding and unspent balances revert to the LA at the close of the relevant period
(often the financial year, but the following August for the Standards Fund).
 Earmarked Funding -Funding that can only be spent on the purpose for which it
was allocated and cannot be allocated elsewhere using virement or subsumed
into the delegated budget.
 Increments-Process by which individuals move through their salary scale until
they reach top of scale.

What is Education Finance?

 Education Finance-is a term used to describe the financial and in-kind resources
available for education. The concept of education finance also addresses
questions about how sources are allocated, used and accounted to achieve
sustainable , quality education for all children.
 The implementation of the right to education requires funding in order to build
schools, pay teachers’ salaries and training, provide teaching materials, etc.
 Under international law, states have the obligation to use the maximum of their
available resources to realize the right to education. Even when a state’s resources
are very limited, it is obliged to prioritize certain immediate obligations, such as
the introduction of free primary education and to guarantee education for all
without discrimination. It is also obliged to provide progressively free secondary
and higher education and to continuously improve the quality of education. This
means that it must take immediate and progressive steps to fully realize the right
to education and must not take retrogressive measures.
 To implement the right to education effectively, states should ensure that a
sufficient proportion of the national budget is allocated to education financing and
that the money is used effectively and equitably to guarantee education for all, as
well as redress inequalities.
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 GUIMARAS STATE UNIVERSITY
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ED. 218 SCHOOL FINANCE AND BUSINESS ADMINISTRATION

Professor: Dr. ELEANORE DAGALA
Reporter: JOECEIL P. FORNIER
Date: July 30, 2022
TOPIC: Financial Planning: Tools and Techniques
A. The Planning Process
B. The Budgeting Process

FINANCIAL PLANNING: TOOLS AND TECHNIQUES

o Financial
o Corporate
o Strategic
o Project and operational Planning

A. Financial Planning
- Refers to the process of determining the best uses of financial resources of an
organization to attain its predetermined objectives. And the procurement of
the required funds at the least cost.
- Is the process of framing financial policies in relation to procurement,
investment and administration of funds of an enterprise.

The Financial Planning Process includes the following methods:

1. Establish and define relationship with the client
 The financial planning professional informs the client about the financial
planning process, the services the financial planning professional offers,
and the financial planning professional’s competencies and experience.
The financial planning professional and the client determine whether the
services offered by the financial planning professional and his or her
competencies meet the needs of the client. The financial planning
professional considers his or her skills, knowledge and experience in
providing the services requested or likely to be required by the client.

2. Collect the client’s information

 The financial planning professional and the client identify the client’s
personal and financial objectives, needs and priorities that are relevant to
the scope of the engagement before making and/or implementing any
recommendations. The financial planning professional collects sufficient
quantitative and qualitative information and documents about the client
relevant to the scope of the engagement before making and/or
implementing any recommendations.

3. Analyze and asses the client’s financial status

 The financial planning professional analyses the client’s information,
subject to the scope of the engagement, to gain an understanding of the
client’s financial situation. The financial planning professional assesses the
strengths and weaknesses of the client’s current financial situation and
compares them to the client’s objectives, needs and priorities.
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4. Develop the financial planning recommendations and present them to the client
 The financial planning professional considers one or more strategies
relevant to the client’s current situation that could reasonably meet the
client’s objectives, needs and priorities; develops the financial planning
recommendations based on the selected strategies to reasonably meet the
client’s confirmed objectives, needs and priorities; and presents the
financial planning recommendations and the supporting rationale in a way
that allows the client to make an informed decision.

5. Implement the financial planning recommendations

 The financial planning professional and the client agree on implementation
responsibilities that are consistent with the scope of the engagement, the
client’s acceptance of the financial planning recommendations, and the
financial planning professional’s ability to implement the financial planning
recommendations. Based on the scope of the engagement, the financial
planning professional identifies and presents appropriate product(s) and
service(s) that are consistent with the financial planning recommendations
accepted by the client.

6. Review the client’s situation

 The financial planning professional and client mutually define and agree on
terms for reviewing and re-evaluating the client’s situation, including goals,
risk profile, lifestyle and other relevant changes. If conducting a review, the
financial planning professional and the client review the client’s situation
to assess progress toward achievement of the objectives of the financial
planning recommendations, determine if the recommendations are still
appropriate, and confirm any revisions mutually considered necessary.

B. Corporate Planning
 Is a process that is used by businesses to map out a course of action to
grow, increase profits, gain exposure, or strengthen brand identity.
 Corporate planning is a tool that successful business use to leverage their
resources more wisely than their competitors.
 Has been defined as a formal and systematic managerial process.
Organized by responsibility, time and information, to ensure that
operational planning.
 Project planning, and strategic planning are carried out regularly to enable
top management to direct and control the future of the enterprise.

C. Strategic Planning
 Is the process of making decisions which will tend to optimize the
organization's future position despite changes in future environment.
 A strategy is a plan, an integration of an organization’s important
objective, policies and programs into a cohesive whole.

Strategic planning process steps

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o Before you begin the strategic planning process, it is important to review some
steps to set you and your organization up for success.

1. Determine your strategic position

 This preparation phase sets the foundation for all work going forward. You need to
know where you are to determine where you need to go and how you will get
there.
 Involve the right stakeholders from the start, considering both internal and
external sources. Identify key strategic issues by talking with executives at your
company, pulling in customer insights, and collecting industry and market data .

2. Prioritize your objective

 Prioritize your objectives by asking important questions such as:
 Which of these initiatives will have the greatest impact on achieving our
company mission/vision and improving our position in the market?
 What types of impact are most important (e.g. customer acquisition vs.
revenue)?
 How will the competition react?
 Which initiatives are most urgent?
 What will we need to do to accomplish our goals?
 How will we measure our progress and determine whether we achieved our
goals?
3. Develop a Plan
 Now it's time to create a strategic plan to reach your goals successfully. This
step requires determining the tactics necessary to attain your objectives and
designating a timeline and clearly communicating responsibilities.

4. Execute and manage the Plan

 Once you have the plan, you’re ready to implement it. First, communicate the
plan to the organization by sharing relevant documentation. Then, the actual
work begins.

D. Project plan or capital expenditure Planning

 Refers to working out the detailed execution of an action outside the scope of
current operations such as acquisition of another company. A new plan, a
new market or adoption of a new system.
 This requires the evaluation of proposals for capital investment considering
the time value of money, cost of capital involved and the relevance of these
proposals to the attainment of a company’s objectives.

E. Operational Planning
 Refers to forward planning of existing operations.
 It involves the determination of how to effectively use current resources to
attain both short-range goals and long-range objectives.
 Long range plans are adopted based on which short-range plans are
formulated and quantified in the budgeting process.
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2. BUDGETING
 Is the process of translating a plan in quantitative terms, usually monetary.
 Quantitative terms in a formal statement called the BUDGET.
THE OBJECTIVE OF BUDGETING ARE THE FOLLOWING:
A. Planning –the financial plans of the different sub-units are prepared
geared toward the attainment of the company’s predetermine
objectives. These includes the profit plan, budgeted balance sheets,
capital expenditures budget, and the cast budget so that expected
results of operations and their effects on financial resources can be
visualized.
B. Coordination- budgeting brings about harmony and synchronized
operations for the different levels of management. Heads of the
different sub-units of an organization are made aware of their
common goals and their contributions to the attainment of
company objectives.
3. Control
 Budgeting provides management with the yardstick in evaluating performance.
 Periodic comparison between actual and budget figures is done to ensure that
operations are accordance with plans and therefore geared.

NAME: ROWENA M. GALLEGO

PURIFICACION F. BERTOLANO
SEMESTER: Summer 2022
COURSE: Educ 218: School Finance and Business Administration
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PROFESSOR: Eleanore Dagala, PhD

TOPIC: THE EDUCATIONAL BUDGET
The Budget and the Educational Process
Steps in Budget Preparation
The Budget Calendar
Long Range Budgeting
Participation in Budget Making
Budget Evaluation
What is a budget?
 it is a way to balance income, expenses and financial goals for a specific lengh
of time.
Why Budgeting is important?
1. It benefits everyone,not just those who struggle financially.
2. It encourages you live within your means and put your money to
work in the best way possible.
3. In the government budgeting is important because it enables the
government to plan and manage its financial resources to support
the implementation of various programs and projects that best promote
the development of the country.
4. In school, budget helps the principal and staff to develop plans for future
syllabus, instructional procedures, guidance services, and student activities as it helps
in allocating expended funds for labor, facilities and administration programs,
activities and projects.(Academia Educ.)

What is Educational Budget ?

 Is the translation of educational needs into a financial plan which is
interpreted to the public in such a way that when formally adopted it would
express the kind of educational program the community is willing to support
financially and morally for a one year period.

TERMINOLOGIES
1. ALLOTMENT
 Authorization issued by the Department of Budget
and Management(DBM)to an agency, permitting the
agency to commit/incur obligaton and/or pay out
funds within a specified period of time within the
amount specified through the:
1. General Appropriations Act as an allotment Order(GAAAO)
starting FY 2017)for the specific appropriation items deemed
released upon the effectivity of the GAA;

2. General Allotment Release Order (GARO)for the full year

requirement for the automatically appropriated Retirement and
Life Insurance Premium(RLIP)contributions;and
3. Special Allotment Release Order (SARO)for budget items requiring
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compliance with certain conditionalities.

2.Alternative Learning system
 A parallel learning system that provides a practical option to the existing
formal instruction.when one’s circumstances hinder access to formal
schooling,ALS is an alternate delivery method to absorb as many out-of –
school learners back into the education system.
3.Appropriation
 an authorization pursuant to laws or other legislative enactment directing the
spending of public funds for a specific perpose,up tp a specified amount under
specified conditions.
4.Big Ticket Programs
 Priority and high-cost long term programs that significantly impact the delivery
of education programs.
5.Basic Education Continuity Plan(BE-LCP)
 A guide which provides guidance and direction on how to deliver basic
education
to Filipino learners in times of crisis like COVID-19.Its learners-oriented
framework is guided by life-long, life-wide ,life-deep and life-wise learning

principles which the learners will bring beyond their school years. For every
school year. This allowance is for the purchase of teaching supplies and materials,
internet subscription and other communication expenses, and for annual medical
examination. The increase of 1,500 is effective Fy 2021.

10.Disbursement
 refers to the settlement/liquidation/payment of an obligation incurred in the
current or prior years, involving cash or non-cash transactions and covered by
the disbursement authorities.
Educational Service Contracting ( ESC )Scheme
 a program stipulated in RA 8454 or the “ Expanded Government Assistance to
Students and Teachers in Private Education ( GASTPE ) “ as a system of
government financial assistance that provides grants for deserving elementary
graduates to pursue secondary education in a private high school of their
choice.
 Decongest public high schools through this subsidy to students who, otherwise
, would have gone to public high schools.

Expenditure Program
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 - is the ceiling on the obligations that could be incurred by the government in a

given budget year . The said ceiling is supported by estimated financial
resources.
General Appropriations Act
 it is the legislative authorization that contains the new appropriations
authorized by Congress in terms of specific amounts for salaries, wages and
other personnel benefits; MOOE, and CO authorized to be spent for the
implementation of programs, activities and projects ( P/A/P ) of all
departments, agencies, and offices of government for a given year.
Government Domestic Product
 the sum gross value added of all resident producer units plus that part
( possibly the total )of taxes on products less subsidies on products, that is not
included in the valuation of output.
Information and Communications Technology ( ICT )
 - technologies that provide access to information through telecommunications
which include internet wireless networks, computer packages, mobile devices
and other online communication media.
K to 12
 the K to 12 program covers Kindergarten and 12 years of basic education ( six
years of primary, four years of Junior High School and wo years of Senior High
School ) to provide sufficient time to master concepts and skills; develop
lifelong learners; and prepare graduates for tertiary education , middle – level
skills development,, employment and entrepreneurship.
Learning Action Cell ( LAC )
 a group of teachers who engages in collaborative learning sessions to solve
shared challenges identified and encountered in and within their schools. It
primarily functions as a professional learning community for teachers that
helps them improve practice and learner achievement.
Learning Materials
 textbooks, workbooks, teaching guides, instructional materials, modules, and
other forms of printed publication used in classroom instruction and
alternative education delivery modes.
Magna Carta For Public Health Workers
 DepEd grants compensation - related benefits and other incentives due to
school health and nutrition workers in accordance with provisions of the
guidelines stipulated in Joint Circular No. 1, s.2012, entitled “ Prescribing the
Rules and Regulation on the Grant of Compensation – Related Magna Carta
Benefits for Public Workers “ signed by DBM and the Department of Health

Maintenance And Other Operating Expenses

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 refer to an expenditure category/expense class for support to the operations

of government agencies such as expenses for supplies and materials ;
transportation and travel ;utilities ( water, power, etc. ) and the repairs etc.
Moratorium
 a legally authorized period of delay in the performance of legal obligation or
the payment of a debt.
National Expenditure Program
 a budget proposal submitted by the President to Congress for review and
deliberation of the proposed national budget for the legislation of the annual
appropriations measures for the next fiscal year. It serves as the basis of the
General Appropriations Bill ( GAB ) which becomes the General Appropriations
Act ( GAA ) upon enactment.
Non – DepEd Senior High School
 private high schools, colleges, universities; Local Universities and Colleges
( LUCs ) ; State Universities and Colleges (SUCs ) ; and private or Technical
Education and Skills Development Authority ( TESDA ) ; technical – vocational
training schools offering senior high school programs.
Obligation
 a commitment by a government agency arising from an act of a duly
authorized official which binds the government to the immediate or eventual
payment of a sum of money .
Personnel Services ( PS )
 refer to an expenditure category/expense class for the payment of salaries,
wages and other compensation ( e.g. merit, salary increase personnel
economic relief allowance, honoraria and commutable allowances, etc. )of
permanent, temporary ,contractual and casual employees of the government.
Retirement and Life Insurance Premium ( RLIP )
 the share of the national government in the premium payment to Government
Service Insurance System ( GSIS ) for the life insurance and the retirement
benefit fund of government employees.
Senior High School Voucher Program ( SHS VP )
 a government education subsidy program similar to ESC for public Junior High
School completers who wish to pursue SHS in non DepEd schools. All public
JHS completers are automatically entitled to receive the full value of
voucher ,ESC grantees are also automatically eligible to receive 80% of the
voucher value. JHS completers from non – DepEd schools may apply for the
SHS VP at 80% voucher value . The voucher amounts depend on the location of
he non – DepEd SHS a learner wishes to enroll in.

Special Hardship Allowance

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 additional compensation to teachers assigned to multigrade classes , mobile

teachers , and ALS coordinators.
Technical – Vocational – Livelihood
 one of the four tracks of SHS; the others being the Academic Track, the Sports
Track, and the Arts and Design Track .The TVL track equips learners with job –
ready skills training that leads to Certificates of Competency and National
Certifications. This form of documentary recognition are essential for better
career opportunities in agriculture, electronics and trade. The TVL track consist
of four strands: Agri – fishery Arts, Home Economics, Industrial Arts, and
Information and Communications Technology.

STEPS IN BUDGET PREPARATION

A. Preparation
• Budget Call
• Citizen Engagement
• Program Convergence and Budgeting
• Agency Proposal
• Presentation too the President and the Cabinet
• Consolidation, Validation , and Confirmation
• The Presidents Budget

B. Budget Legislation
• House Deliberation
• Senate Deliberation
• Bicameral Deliberations
• Ratification and Enrolment
• Enactment

C. Execution
• Early Bidding for Infrastructure
• The Budget Program
• Allotment Release
• Obligation
• Cash Allocation
• Disbursement

D. Budget Accountability
• Performance Targets
• Accountability Reports
• Public Disclosures
• Performance Review
• Mid – Year and Year – End Reports
• Audit

What is a budget Calendar

 It is a calendar that keeps tract of payment amounts and dates.
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It’s a helpful way to estimate how much money will flow in and out in a given
month.

BUDGET PRIORITIES OF THE DEPARTMENT OF EDUCATION

o Republic Act No.10533,”The enhanced Basic education Act of 2013”
commonly known as the K to 12is the boldest move by the government to
promote educational quality. In support of this reform and to stay true to
its battle cry “Sulong EduKalidad,”DepEd continuously provides resources
to support the K to 12 Program.

o To ensure the safety of our learners while the National Government of the
Philippines continues to avert the spread of COVID-19 in the
country,classes for 2021 will continue through the distance learning set-
up.The Basic Learning Continuity Plan(BE-LCP)was developed by the
Department of Education in 2020 in accordance with its constitutional
mandate and to take appropriate steps to make quality,relevant and
deliberating basic education accessible to learners during the pandemic.

WHAT IS BE-LCP?
 it is a package of education intervention that will respond to basic education
challenges brought about by COVID-19.
(D.O.No.12 S.2020)
Finances for Basic Educational Learning Continuity Plan (BE-LCP)
For learning resources and compliance to Minimum Health Standards.
For capacity building and Digitization of Learning Modalities
P/A/Ps for regular implementation under BE-LCP
Sources of Fund of the BE-LCP
 it made use of maximizing the departments remaining funs through realigning
and re-appropriating internal funds and use the remaining available balance of
the school MOOE,the department also maximized the use of local government
unit’ .Special Education Fund(SEF),enhanced external partnership engagement
at the local level, enhanced Brigada Eskwela,maximized private
sectors’contributions,and adopt- a school Program.(ASP)
Other funding strategies of the BE-LCP
1.Expansion of the use of the School MOOE
2.Grace period on loans on BA1 and BA2
3.Expendite the release of salaries and allowances
4.Shared responsibility
Republic Act No.11494 other known as the Bayanihan to Recover as One and
“Bayanihan Act 2” the department of Education received P4Billion to cover
the implementation of Digital Education,Information Technology and Digital
Infrastructure and Alternative Learning Modality. As stipulated also on
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section 4 of the Act Deped received another additional P300 Million for the
subsidies and allowances to basic education students.

What is Good in “BAYANIHAN ACT 2”

1.Provision of laptops for teachers
2.Provision of mobile/internet load to Deped Personnel
3.Establishment of of Radio-based instruction infrastructure for Last Mile
School
4.Delivery of distance modalities using Deped online and broadcast
platforms(Deped Commons,Deped TV, and Radio)
5.Augment funds for the provision of learning resources including printing and
delivery of self learning modules
6.Subsidies and allowance to basic education students.
Long Range Budgeting
 It is a financial plan that extends for more than one year into the future.
 This usually covers a five-year period and is focused on the strategic direction
of the department .

Participation in budgeting involves citizens directly in making decisions about

budget issues. This can take place on a small scale at the service
Budget Evaluation
 is the process of comparing prepared budgets with actual results to generate
more budgets in the future.
 It also measures the degree of discrepancy and tries to identify inaccurate
assumptions so you can forecast more accurate budgets in the future.

Participation in Budget making- implies that top managers and their

subordinates jointly contribute in the determination process for resources use
in generation in their own activities and operations.
Budget preparation has an influence on managerial performance.

REPORTER: Araceli N. Tanoja

SEMESTER: Summer 2022
COURSE: Educ 218: School Finance and Business Administration
PROFESSOR: Eleanore Dagala , PhD
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

TOPIC: STEPS IN THE ADMINISTRATION/IMPLEMENTATION OF BUDGET

How is the budget implemented?

Budget implementation starts with the release of funds to the agencies. To
accelerate the implementation of government programs and projects and ensure the
judicious use of budgeted government funds, the government adopted the Simplified
Fund Release System (SFRS) beginning 1995.
 The implementation of the budget involves two main operations: commitments and
payments. As regards the commitment of expenditure, a decision is taken to use a
particular sum from a specific budgetary line in order to finance a specific activity.
In contrast to the previous system of releasing funds based on individual agency
requests, the SFRS is a policy-driven system which standardized the release of funds
across agencies which are similarly situated in line with specific policy initiatives of the
government. Following the SFRS, the agency budget matrix (ABM) is prepared by the
DBM in consultation with the agencies at the beginning of each budget year, upon
approval of the annual General Appropriations Act.
 The ABM is a disaggregation of all the programmed appropriations for each agency into
various expenditure categories. As such, the ABM serves as a blueprint which provides the
basis for determining the timing, composition and magnitude of the release of the
budget. Based on updated resources and economic development thrusts and consistent
with the cash budget program, the Allotment Release Program (ARP) which prescribes the
guidelines in the prioritization of fund releases is prepared.
 The ARP serves as basis for the issuance of either a General Allotment Release Order
(GARO) or a Special Allotment Release Order (SARO), as the case maybe, to authorize
agencies to incur obligations. Subsequently, the DBM releases the Notice of Cash
Allocation (NCA) on a monthly or quarterly basis. The NCA specifies the maximum amount
of withdrawal that an agency can make from a government bank for the period indicated.
The Bureau of the Treasury (BTr), replenishes daily the government servicing banks with
funds equivalent to the amount of negotiated checks presented to the government
servicing banks by implementing agencies.
 The release of NCAs by the DBM is based on: 1) the financial requirements of agencies as
indicated in their ABMs, cash plans and reports such as the Summary List of Checks Issued
(SLCI); and 2) the cash budget program of government and updates on projected
resources. Agencies utilize the released NCAs following the "Common Fund" concept.
Under this concept of fund release, agencies are given a maximum flexibility in the use of
their cash allocations provided that the authorized allotment for a specific purpose is not
exceeded. Project implementation is thus made faster.

Reference: DBM,The Budgeting Process (https//www.dbm.gov.ph)

NAME OPF REPORTER: SHARLENE MAE T. INON

SEMESTER: SUMMER 2022
COURSE: School Finance and Business Administration
PROFESSOR: ELEANORE DAGALA, PHD
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

TOPIC: Administration of Budget

*Authorization of Payment
*Making Payments

Payment - it is the action or process of paying someone or something or of being

paid.
It is an amount paid or payable.

Authorization – it is the process of giving someone permission to do or have

something.

Authorization – is a process by which a server determines if the client has permission

to use a resource
or access a file. It is usually coupled with authentication so that the server has some
concept of who the client is that is requesting access.

Why do we need Payment Authorization?

It helps us confirm and verify whatever details agreed upon with our customer. It
certainly established validity when assessing debits against a particular card or bank
account.

What does Payment Authorization mean?

Is a process through which the amount to be paid on a payment method is verified. In
case of credit cards, authorization specifically involves contacting the payment system
and blocking the required amount of funds against the credit card.

Payment Authorization is a kind of an approach which guarantees evidence

that the certain account is valid and adequately provisioned inquiry can be approved.

Authorization Process

1. Expiration Date – The authorization acquired for customer accounts do not have
an expiration date.
2. Dynamic charge transaction request (CTR) distribution – provides customer
intelligent control of authorizations, multiple invoices, and multiple payments.
3. Sequence of authorization requests – each authorization request contain a
MaxRequestAmount attribute, which defines the total authorization required for
that request. When a request is fully authorized, the authorization for the next
request begins.
4. Payment Status – Each authorization request has a payment status associated
with the request.
5. Reversal of authorization – Enables merchants to implement an authorization
strategy that generates a reversal request before the unused authorization
expires.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

6. Delayed reauthorization – When an order is awaiting inventory, authorizations can

expire and trigger multiple reauthorization that lock up the customer’s credit line
and cause expense to the seller.

Advantages of a Payment Authorization Form

1. Minimize Fraud and Chargebacks
2. Minimize Errors
3. Establish Positive Merchant Reputation

Making Payments
Payments- is a voluntary tender of money or its equivalent or of things of value by one
party to another in exchange for goods, or services provided by them or to fulfill a legal
obligation. The party making the payment is commonly called the payer, while the payee
is the party receiving the payment. (Wikipedia)

Payment – is the transfer of money, goods, or services in exchange for goods and
services in acceptable proportions that have been previously agreed upon by all parties
involved.

Procedures for Making Payment

1. Payment by Cash
A cash payment is bills or coins paid by the recipient of goods or services to
the provider.

2. Payment by Bank Transfer

A bank transfer, also called a wire transfer, is a way to send money from
one bank account to another anywhere in the world.

3. Payment by Cheque
A cheque is a written "order to pay", which you sign and give to another
party as payment.

4. Bank Draft
A check drawn by a bank on its own funds in another bank.

5. E-Payment
An e-payment or Electronic Payment system allows customers to pay for
the services via electronic methods. It is also known as online payment
systems. Normally e-payment is done via debit, credit cards, direct bank
deposits, and e-checks, other alternative e-payment methods like e-
wallets, bitcoin, cryptocurrencies, bank transfers are also gaining
popularity.

Advantages and Disadvantages of Common Methods used in Payments

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

Advantages Disadvantage
One of the most common Customers might not want
Cash and easiest forms of to make large purchases
payment with cash

Many customers will

Storing cash to your place
expect you to accept cash.
of business or home, or
transporting to the bank,
You won’t have to pay any can be dangerous.
fees to accept cash.
After depositing a check
May lead customers to you’ll need to wait for the
Cheque make more frequent or bank to process the check
larger purchases and pay the money in your
account.
You won’t have to keep as
much cash n you store. There’s a risk that someone
will try to pay with a fake
You won’t have to pay any check.
fees to accept checks.
You’ll have to wait for the
Can be quicker and more transaction to process
Debit, Credit and Prepaid convenient for customers before getting money in
Cards at checkout than cash or your account. This usually
cheque. takes between one and
three days.
You don’t have to worry
about bad cheque or fake You may have to pay
cash. transaction fee, a small
percentage of the
Allows foreign travelers to transaction. Generally have
more easily make lower fees.
purchases.
Mobile payments may be You may be responsible if a
more reliable than card- customer uses a fake or
Mobile payments
based transactions in some stolen payment information
areas. make a purchase.
If a customer disputes a
charge (i.e. initiates a
Allows foreign travelers to
“chargeback”, the
more easily make
transaction may be
purchases.
reversed and you won’t
receive a payment.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

Non-business customers
Allow you to receive large might not feel comfortable
E-payments payments without paying transferring money direct
fees. from their bank account to
you business.

You don’t have to worry

about bad cheque or fake You may need to set up this
cash. type of transaction with
your bank and the
Could be a good option if customer’s bank, which
you sell products or isn’t always easy.
services to other
businesses.

NAME OF REPORTER: MIA BERT N. GABAWA

SEMESTER: SUMMER 2022
COURSE: School Finance and Business Administration
PROFESSOR: ELEANORE DAGALA, PHD
TOPIC: Forms Used in Administering the Budget
GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 700

CORPORATE OBJECTIVES, PRIORITIES AND PERFORMANCE MEASURES
FY 2017
DEPARTMENT:
CORPORATION:
I. CORPORATE PROFILE
A. Brief Statement of Corporate Objectives
8. Corporate Priorities for the Budget Year
C. Major Programs and Projects
D. linkages of Corporate Priorities'Programs'Projects with the Five Key Result Areas (KRAs). National/Sectoral Development Plan, The Medium•Term Philippine Development Plan (MTPDP), Agenda of the Administration
and National Policy Pronouncements.
II. CORPuRATE PERFORMANi.;E MEA URE
PART A. PHYSICAL PERFORMANCE
2015 2016 2017
Component 1 argets ACW81 Iargets J argets
MFOs Performance Indicators Activity KRA Nl:i :support HorrowIngs t,;orp. ,-.unas ,u,ML Nl:i :support HorrowIng1 t,;orp. t--unas U MS Nl:i :support t;:orrowIngs (.;Orp. t--unas ,u,ML Nl:i support t:Jorrowmys GOrp. t--unds ,u,ML

OPERATIONS
MFO 1 Indicators
MF02 Indicators
MF03 Indicators
MFOn Indicators

GENERAL
ADMINISTRATION ANO
Indicators SUPPORT

SUPPORT TO
Indicators OPERATIONS
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

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"'I ,r,,
;;;.Hi, 11!
eJFINAN!:JAL PERFOR"1ANCE (In t11ouaand Pet 4 ; ,; ;i/1
,. '" " ii
AR'I' j
P/A/P Code ,
'" , : '. '"
• f'

MFOs/ Pis
Component
Activity KRA
2015 Actual
' 2016 Estimates 2017 Pro ,osal

Statement
NG Support Borrowings Corp. Funds TOTAL NG Support Borrowings Corp. Funds TOTAL NG Support Borrowings Corp. Funds TOTAL
OPERATIONS

MFO1

Indicator 1

MFO2

Indicator 1

Indicator 2
Indicator n

MFOn

Indicator 1

Indicator 2
Indicator n

GENERAL
ADMINISTRATION
Indicators AND SUPPORT

SUPPORT TO
Indicators OPERATIONS

PREPARED BY: APPROVED BY:

PLANNING OFFICER DATE BUDGET OFFICER DATE HEAD OF CORPORATION DATE

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 700

CORPORATE OBJECTIVES, PRIORITIES AND

PERFORMANCE MEASURES

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and of the Corporation. "Department" refers to the
Department to which the Corporation is attached.

DESCRIPTION OF ITEMS

I. Corporate Profile

A. Corporate Objectives

State briefly or in summarized form the objectives of the corporation as

mandated by its charter and subsequent amending laws and/or issuances.
Cite the legal basis.

B. Corporate Priorities for the Budget Year

Enumerate new and/or on-going thrusts which the GOCC will pursue
during the budget year taking into account anticipated political, fiscal and
economic scenario.

C. Major Programs and Projects

Present major programs/projects, new and on-going for the

current/budget year and how they support corporate priorities. The
justifications may include both quantitative and qualitative factors.

D. Linkages of Corporate Priorities/Programs/Projects with the Five

Key Result Areas (KRAs), Philippine Development Plan (PDP),
President's Social Contract with the Filipino People and National
Policy Pronouncements

Show how the corporate priorities and major programs and projects
support the President's Social Contract with the Filipino People and focus
on the five KRAs under Executive Order No. 43, s.2011; National Goals
which are PDP and National Policy Pronouncements.

The five KRAs are: (i) Transparency, Accountability and Open Governance;
(ii) Poverty Reduction and Empowerment of the Poor and the Vulnerable;
(iii) Rapid, Inclusive and Sustained Economic Growth; (iv) Just and Lasting Peace
and the Rule of Law; and (v) Integrity of the Environment and Climate Change
Adaptation and Mitigation.

II. CORPORATE PERFORMANCE MEASURES

This portion shall contain a three-year presentation of the performance of the

corporation. Based on the Organizational Performance Indicator Framework
(OPIF), the corporation shall specify its major final outputs (MFOs), appropriate
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

performance indicators (Pis), accomplishments and targets, and corresponding

budgetary allocation for related Programs/Activities/Projects (P/A/Ps).

PART A: PHYSICAL PERFORMANCE

MFO - are defined as the goods and services that a GOCC/GFI is mandated to
deliver to external clients through the implementation of programs, activities and
projects.

Pis - pertain to measures to be used for the assessment of the delivery of MFOs
contributing to organizational outcomes which can be expressed in three
dimensions:

Quantity indicators- are measures of the volume of outputs. These indicators

shall be well-selected and limited to those that best reflect the workload
involved as well as the inputs required to deliver the MFOs.

Quality indicators - are measures of "how well" an MFO is delivered. These

may include cost efficiency, accuracy, completeness, accessibility,
compliance with standards or satisfaction of client needs.

Timeliness indicators - are measures of the availability of output as and when

required by the client. Timeliness indicators may include turnaround time,
average waiting time, distance/time traveled by clients to receive a service,
etc.

At most, indicate two (2) Pls per MFO, although GOCCs/GFis are not precluded
from having several Pls/targets as they may find necessary to monitor and use.

Physical Performance - Specific numerical performance measurement of the

GOCC targets and actual accomplishments for FY 2013 and targets from FY 2014
to FY 2015 corresponding to the specific MFOs/Pis, disaggregated according to
funding source.

PART B: FINANCIAL PERFORMANCE

Budget Allocation - Cost provision (actual for FY 2014, estimate for FY 2015
and proposed for FY 2016) corresponding to each PAP attributed to
MFOs/indicators presented, disaggregated according to fund source.

For each identified MFO, determine existing P/A/Ps which contribute to the
production/provision of the MFO, which should tally with the figures under BP
Form 706.

In cases where a P/A/P contributes to more than one MFO, the budget for that
P/A/P shall accordingly be allocated/distributed among the MFOs. Such
budgetary distribution may be determined based on the proportion of the actual
number of personnel assigned to the MFOs, or by using other cost allocation
factors.

Note: Expenses/output arising from additional releases to GOCCs/GFis on top

of their budget shall be properly disclosed.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 701

PROPOSED PROVISIONS

Fiscal Year 2017

Department:
Corporation:
AUTHORIZED FOR FY 2016 PROPOSAL FOR FY 2017 JUSTIFICATION
(Provision in the FY 2016 (Proposal should include both legal and practical
GAA) considerations/justifications)
A. Special Provisions

8. General Provisions

Prepared by: Approved by:

Responsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 701

PROPOSED PROVISIONS

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to
the Department to which the Corporation is attached.

1. In the first column, indicate the special/general provisions authorized in the current
year.

2. In the second column, state either new and/or proposed

amendments/modifications to the existing provision(s), indicate "for retention" if
provision is still necessary, and "for deletion" if provision is no longer necessary for
the budget year.

3. In the third column, cite both the legal basis and practical consideration to justify
the proposed new/modified provisions.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 702

COMPARATIVE BALANCE SHEET

(In Thousand Pesos)

Fiscal Year 2017

Deoartment:
Corporation:

PARTICULARS FY 2014 FY 2015 FY 2016 FY 2017 Remarks

(Audited) (Actual) (Estimates) (Proposal)
ASSETS
Current Assets
Cash
Short-term Investments (DBM Form 702-A)
Accounts Receivables (DBM Form 702-8)
Inventories
Cash Advances to Various Parties
Other Current Assets
Investments (DBM Form 702-A)
Fixed Assets
Land & Land Improvements
Building and Structures
Furniture, Fixtures, Equipment and Books
Information Technology Equipment
Deferred Assets
Other Assets
TOTAL ASSETS
LIABILITIES
Current Liabilities
Accounts Payable to suppliers or trade creditors (DBM Form No. 702-C)
Current portion of borrowings (DBM Form 702-D)
Long Term Liabilities
Borrowings (DBM Form No. 702-D)
Others
Trust Liabilities
Deferred Liabilities
Other Liabilities
TOTAL LIABILITIES
STOCKHOLDERS' EQUITY
Paid-in Capital (Authorized Capitalization
Retained Earnings
Other Capital
TOTAL STOCKHOLDERS' EQUITY
TOTAL LIABILITIES AND STOCKHOLDERS' EQUITY
Prepared: FYs 2014 & 2015: Prepared: FYs 2016 & 2017: Approved by:

Resoonsible Officer Date Resoonsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 702 COMPARATIVE

BALANCE SHEET

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to
the Department to which the Corporation is attached.

1. Use this form to present the financial condition of the GOCC over a four-year period.
Disclose any change in accounting method and/or explain any substantial change in
the amount from one period to the next under the Remarks column.

2. Reflect the following: (1) the audited balances of the second prior year (2
years before the current year); (2) certified actual balances for the first prior year
immediately preceding the current year; and (3) estimated balances for the current
year; and (4) the proposed balances for the budget year.

3. Attach the corresponding audited and certified actual corporate financial

statements, (i.e., the Balance Sheets as of end of the periods covered utilizing own
chart of accounts and format).

4. Use the "Remarks" column to disclose contingent liabilities of NG and any

information on the reclassification of corporate accounts made to conform to the
prescribed format that will materially affect the presented balances. Indicate any
other information deemed important under the "Remarks" column.

5. Submit supporting schedules for Current and Fixed Assets showing the breakdown
of each account.

6. Accomplish DBM Form No. 702-A - Schedule of Investments, DBM Form No. 702-B -
Statement of Receivables, DBM Form No. 702-C - Statement of Accounts Payable to
Suppliers or Trade Creditors, and DBM Form No. 702-D - Statement of Borrowings.

7. Indicate the position title of the officer responsible for the preparation of this
form.

DEFINmON OF TERMS:

1. Current Assets. Cash and other assets that are reasonably expected to be converted
into cash during the normal operating cycle of the corporation or within the current
year. Support with detailed schedule.

2. Cash. Fund that is immediately available for disbursement without restriction.

Restricted cash must be disclosed and presented separately (such as retention fees,
trust funds, etc.).
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

3. Short-term Investments. Temporary investments which are both readily

marketable and expected to be converted into cash within a year. The amount must
tally with the total of short-term investments under DBM Form No. 702-A.

4. Accounts Receivables. Amount owed to the corporation by other entities

collectible during the year. It includes portion of the Long Term Accounts
Receivables which is due within the current year. Accomplish DBM Form No. 702-B.

5. Inventories. Value of items of tangible property, real or personal, which are: (1)
held for sale in the ordinary course of business; (2) in process of production for such
sale; or (3) to be consumed in the production of goods or services to be made
available for sale.

6. Cash Advances. Advances to officers, employees and subsidiaries of the

corporation.

7. Other Current Assets. Value of other current assets not classified above. Large
items included in this account must be disclosed.

8. Investments. Include investments in stocks, bonds, or other securities of

government and private corporations, associations or political subdivisions which
are not expected to be converted into cash within a year. The amount must tally
with the total of medium and long-term investments under DBM Form No. 702-A.

9. Fixed Assets. Value of tangible, relatively long-lived resources like property, plant
and equipment. In another supporting schedule, enumerate the categories of Fixed
Assets and the corresponding costs.

10. Land and Land Improvements Outlay. The cost of rights to land ownership and
the permanent improvements to land such as filling, grading, surveying and planting
of trees.

11. Buildings and Structures Outlay. The cost of buildings and structures purchased
or constructed and permanent improvements thereto.

12. Furniture, Fixtures, Equipment and Books. Refers to furniture, fixtures,

equipment and books, the cost of which shall not be lower than the minimum
amount prescribed by COA, whose serviceable life is more than one year and which
add to the assets of the government.

13. Information Technology (IT) Equipment Outlay. The cost incurred in the
acquisition of IT resources consisting of the cost of hardware, software
components, auxiliary equipment, including incidental costs such as delivery,
handling, installation, taxes, testing and IT manpower resources. The cost of IT
resources shall not be lower than the minimum amount prescribed by COA and
whose estimated useful life is more than one year.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

14. Deferred Assets. Value of assets, usually of an intangible nature, like prepayments,
deposits and advances made for goods and services, whose usefulness will expire or
will be applied in the near future.

15. Other Assets. Value of assets not classified above. Large items included in this
account must be disclosed. Long-term Accounts Receivable, if any, are included in
this account.

16. Liabilities. Amount owed by or obligations of the corporation, to other entities.

Accomplish DBM Form Nos. 702-C and 702-D to support Current and Long-term
Liabilities.

To facilitate consolidation of public sector accounts, all foreign project loans

contracted by the National Government and relent to GOCCs, current or long
term, must be presented as direct corporate borrowings to be recorded as
Liabilities to Foreign Creditor.

17. Current Liabilities. Obligations which are expected to be satisfied within a

relatively short period of time or payable within the year, either by the use of
current assets or by the creation of other liabilities. Included under this account is
portion of Long-Term Liabilities which is due within the year. This account should
tally with the total of the current portion of DBM Form Nos. 702-C and 702-D.

18. Long-term Liabilities. Obligations which are not due within the year. This account
should tally with the total of the long-term portion under DBM Form Nos. 702-C and
702-D.

19. Trust Liabilities. The amount of trust receipts from non-tax/other sources
collected/received by the corporation as a trustee or administrator.

20. Deferred Liabilities. Payment received in advance for goods and services to be
rendered by the corporation in the future.

21. Other Liabilities. Other liabilities not classified in any of the items above. Large
items including contingent liabilities, if any, must be disclosed. Accordingly, the
necessary "contra account" must be reflected as part of Other Assets account.

22. Paid-in Capital. The amount directly invested in the corporation for stockholders
equity. The authorized capital stock must be indicated as a memo entry. For
GOCCs not fully owned by the National Government, the amount of paid-in capital
by the National Government shall be disclosed.

23. Retained Earnings. The amount of cumulative results of operation (income less
losses and dividends).

24. Other Capital. This includes capital or investments received not in payment of
capital stocks, appraisal capital and other increases in equity which are due to
payment of capital stock or income from operations.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 702-A

SCHEDULE OF INVESTMENTS

(In Thousand Pesos)

[ ] FY 2014 (Audited); [ ] FY 2015 (Actual); [ ] FY 2016 (Estimates); [ ] FY 2017 (Proposal)

Deoartment:
Corporation:

Classification of Investments Income on Investments Placed

Nature of Balance Sheet Short Medium Long-term Total Interest Dividend REMARKS
Investments Account Cash Stock
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

I. Govt. Securities (issuances

of the BTr)

T. Bills
T. Notes
Bonds
Others (enumerate details)

II. Other Securities (issuances of

GFls, GOCCs and private
enterprises)

Bills
Notes
Bonds
Others (enumerate details)

Ill. Shares of Stocks/Holdings

TOTAL:

Prepared by: Approved by:

Responsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 702-A SCHEDULE

OF INVESTMENTS

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to
the Department to which the Corporation is attached.

Use this form to present the various investments and the income derived thereat of
the corporation at the end of each year.

Accomplish this form separately for each year. Mark "X" the appropriate year.

Use the "Remarks" column to disclose information deemed relevant to the entries
made on the schedule. (Indicate the income classification account used to record
investments income, whether as other income or operating income).

DESCRIPTION OF ITEMS:

1. Nature of Investments. Indicate the debt instruments/securities issued by the

BTr, GFis, GOCCs and other private enterprises that the corporation bought such as
bills, notes, bonds, stocks, etc. The shares of stocks/holdings refers to the equity
investment of the GOCC to the shares of stocks of other corporations.

2. Balance Sheet Account. Indicate the asset account used to identify where the
investment was included. Example: T-bills - under the Comparative Balance Sheet
(DBM Form No. 702) account Investment in Securities.

3. Classification of Investments. The classification refers to the term or holding

period. These are classified into: Short-term, which are investments for a period of
one year or less; Medium-term, investments of more than a year up to five years;
and Long-term, for investments of more than five years.

4. Income on Investments Placed. Indicate the income derived from investments

for the year in the form of interest income or stock and/or cash dividends.

5. Remarks. Indicate the necessary information such as the number of shares

received and its par value for stock dividends as well as information whether such
investment is temporary or permanent.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 702-B

STATEMENT OF RECEIVABLES

(In Thousand Pesos)

[ J FY 2014 (Audited); [ J FY 2015 (Actual); [ J FY 2016 (Estimates); [ J FY 2017 (Proposal)

[ J Trade; [ J Non-Trade

PaQe 1 of 2 paQes

Deoartment:
Corooration:

NATURE AGE OUTSTANDING TRANSACTIONS OUTSTANDING

TYPE/ DEBTOR CLASS ACCOUNT OF OF AS OF 1-1-20- AS OF 12-31-20_ REMARKS
CODE ACCOUNT ACCOUNT (Beginning) COLLECTED GENERATED (Ending)

A. Current Portion
I. Accounts Receivables

National Government
Local Government
Government Corporation
Private Sector
Others

II. Notes Receivables

National Government
Local Government
Government Corporation
Private Sector
Others

Ill. Others

National Government
Local Government
Government Corporation
Private Sector
Others

Sub-total Current Portion

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 702-B

STATEMENT OF RECEIVABLES

(In Thousand Pesos)

[ ] FY 2014 (Audited); [ ] FY 2015 (Actual); [ ] FY 2016 (Estimates); [ l FY 2017 (Proposal)

[ l Trade; [ ] Non-Trade

Paae 2 of 2 oaaes

Department:
Corporation:

NATURE AGE OUTSTANDING TRANSACTIONS OUTSTANDING

TYPE/ DEBTOR CLASS ACCOUNT OF OF AS OF 1-1-20- AS OF 12-31-20_ REMARKS
CODE ACCOUNT ACCOUNT (Beginning) COLLECTED GENERATED (Ending)

B. Long-Term
I. Accounts Receivables

National Government
Local Government
Government Corporation
Private Sector
Others

II. Notes Receivables

National Government
Local Government
Government Corporation
Private Sector
Others

Ill. Others

National Government
Local Government
Government Corporation
Private Sector
Others

Sub-total Long-Term Portion

GRAND TOTAL
Prepared by: Approved by:

Responsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 702-8 STATEMENT

OF RECEIVABLES

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to
the Department to which the Corporation is attached.

Use this form to report all outstanding balances of receivables in the books of the
GOCC at the end of each year.

Accomplish the form separately for Trade and Non-Trade Receivables for each year.
Mark "X" the appropriate box.

DESCRIPTION OF ITEMS:

1. Types of Receivables. Refers to the length of time the account is outstanding:

current - age of account is one year and below, or long-term - age of account is
longer than one year; and types of account: a) accounts receivables; b) notes
receivables; and, c) others.

2. Debtor Class. Classifies debtors into the following classes: a) National Government;
b) Local Government; c) Government Corporation; d) Private Sector; and, e) Others.

3. Account Code. Code used for the major category of debtors based on the standard
government chart of accounts. Example: Receivables from Local Government Units;
Receivables - Trade/Business; etc.

4. Nature of Account. Nature of the transaction/activity such as delivery of goods,

provision of services or any other activity for which unpaid obligations were incurred
by another entity to the GOCC.

S. Age of Account. The number of days (for account less than a year) or
years from the date the account was scheduled to be settled up to December
31, 20_ (the year with the ending balance in the Form).

6. Collected. Amount of receivables collected during the year.

7. Generated. Amount of receivables generated during the year.

8. Remarks. Additional information regarding the receivables being reported.

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 702-C

STATEMENT OF ACCOUNTS PAYABLE TO SUPPLIERS OR TRADE CREDITORS

(In Thousand Pesos)

[ J FY 2014 (Audited); [ J FY 2015 (Actual); [ J FY 2016 (Estimates); [ J FY 2017 (Proposal)

[ J Trade; [ J Non-Trade

Department:
Corporation:

AGE OUTSTANDING TRANSACTIONS OUTSTANDING

TYPE/ CREDITOR CLASS ACCOUNT NATURE OF OF AS OF 1-1-20- AS OF 12-31-20- REMARKS
CODE ACCOUNT ACCOUNT (Beginning) LIQUIDATED INCURRED (Ending)

A. Current Portion

National Government
Local Government
Government Corporation
Private Sector
Others

Sub-total Current Portion

B. Long-Term Portion

National Government
Local Government
Government Corporation
Private Sector
Others

Sub-total Long-Term Portion

GRAND TOTAL
Prepared by: Approved by:

Responsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 702-C

STATEMENT OF ACCOUNTS PAYABLE TO SUPPLIERS OR TRADE CREDITORS

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to
the Department to which the Corporation is attached.

Use this form to report all outstanding balances of payables in the books of the
GOCC at the end of each year.

Accomplish the form separately for Trade and Non-Trade Payables for each year.
Mark "X" the appropriate box.

DESCRIPTION OF ITEMS:

1. Type of Payables. Refers to the length of time the account is outstanding: current -
age of account is one year and below, or long-term - age of account is longer than
one year; and types of account: a) accounts payables; b) notes payables; and, c)
others.

2. Creditor Class. Classifies creditors into the following classes: a) National

Government; b) Local Government; c) Government Corporations; d) Private Sector;
and, e) Others.

3. Account Code. Code used for the major category of creditors based on the
standard government chart of accounts. Example: Payables from Local Government
Units; Payables - Trade/Business; etc.

4. Nature of Account. Nature of the transaction/activity such as delivery of goods,

provision of services or any other activity for which unpaid obligations were incurred
by the GOCC to another entity.

5. Age of Account. The number of days (for accounts less than a year) or years from
the date the account was scheduled to be settled up to December
31, 20 (the year with the ending balance in the Form).

6. Liquidated. Amount of payables paid during the year.

7. Incurred. Amount of payables incurred during the year.

8. Remarks. Additional information regarding the payables being reported (i.e.,

Cite reasons why payables have long been outstanding).
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 702-D

STATEMENT OF BORROWINGS

(In Thousand Pesos)

[ J FY 2014 (Audited); [ J FY 2015 (Actual); [ J FY 2016 (Estimates); [ J FY 2017 (Proposal)

Department:
Corporation:
ORIGINAL ESTIMATED
DATE OF MATURITY AMOUNT OF LOAN OUTSTANDING AVAILMENT DEBT SERVICE OUTSTANDING
TYPE/CREDITOR/LOAN NO. CONTRACT (NO. OF YEARS} IN ORIGINAL BALANCE CURRENT OTHER BALANCE AS OF REMARKS
CURRENCY ASOF01-01-- YEAR CUMULATIVE PRINCIPAL INTEREST CHARGES 12-31-_

A. Current Portion
1. Foreign Loans

2. Domestic Loans

Sub-total

Add: Total Revaluation

Total Current Portion

B. Long-Term Portion
1. Foreign Loans

2. Domestic Loans

Sub-total

Add: Total Revaluation

Total Long-Term Portion

GRAND TOTAL

Prepared by: Approved by:

Responsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 702-D STATEMENT

OF BORROWINGS

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to
the Department to which the Corporation is attached.

Use this form to present information on the outstanding Loan Obligations as of end
of each year. Mark "X" the appropriate year.

DESCRIPTION OF ITEMS:

1. Type. Refers to type of borrowings whether short-term or long-term, domestic, or

foreign.

2. Creditor/Loan No. The creditor institution from which the loan was obtained
together with the corresponding loan number. Credit lines obtained from suppliers
as a result of regular business operations of the GOCC shall not be included.

3. Date of Loan Contract. The date the loan agreement was signed.

4. Maturity. The number of years covered by the loan agreement, including the
allowed grace period.

5. Original Amount of Loan. The amount of loan contracted using the original
currency denomination.

6. Outstanding Balance (Beginning). The balance of the outstanding loans as of start

of the period. The figures should tally with the corresponding balance sheet
account. Any difference should be disclosed and/or explained.

7. Availment: Current. The amount availed during the period.

8. Availment: Cumulative. The total amount of loan availed as of the beginning of

the year.

9. Debt Service: Principal. The amount of the principal serviced or paid during the
year. Principal repayment of foreign and domestic loans should tally with their
counterparts in DBM Form No. 704 (Cash Flow Statement).

10. Debt Service: Interest. The amount of interest payments made during the year.

11. Debt Service: Other Charges. The amount of charges other than interest such as
service charge and other charges.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

12. Estimated Outstanding Balance (Ending). The balance after adding current
availment and subtracting debt servicing for principal. The outstanding balance of
domestic and foreign loans should tally with their corresponding counterparts in
DBM Form No. 702 (Comparative Balance Sheet) for the year.

13. Remarks. The "Remarks" Column is intended to capture disclosures on the loans,
i.e., if the repayment shall be made through BTr advances, or if the loan is
guaranteed by NG, etc. All BTr advances whether principal or interest payments
shall be consolidated and should appear in the Balance Sheet as a current liability
under Due to National Government/BTr since they are deemed due and
demandable any time during the year. Disclose the foreign exchange rate used in
the valuation of the outstanding loan and the particular account under such
valuation is charged.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No.703

COMPARATIVE PROFIT AND LOSS STATEMENT

Department:
Corporation:

PARTICULARS FY 2014 FY 2015 FY 2016 FY 2017 Remarks

(Audited) (Actual) (Estimates) (Proposal)
I. REVENUES (DBM Form 703-A)
Operating Revenues
Other Revenues (Specify major items)
II. COST OF SALES (DBM Form 703-B)
Ill. GROSS PROFIT
IV. OPERATING EXPENSES
Personal Services
Maintenance and Other Operating Expenses
(include interest expense-operating, business taxes,
duties and licenses other than income tax)
Others
Non-cash Expenses
Depreciation of fixed assets
Amortization of deferred assets
Other non-cash expenses

V. NET PROFIT/(LOSS) BEFORE INCOME TAX

VI. INCOME TAX

VII. NET PROFIT/(LOSS) AFTER INCOME TAX

Add: SUBSIDIES
Subsidies from National Government
Rest of Subsidies

VIII. NET PROFIT AND SUBSIDIES

Prepared: FY 2014 & FY 2015 Prepared: FY 2016 & FY 2017 Approved by:

Responsible Officer Date Responsible Officer Date Head of Corporation Date

(In Thousand Pesos)
Fiscal Year 2017

L=1 Cash Basis Accrual Basis

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 703 COMPARATIVE PROFIT AND LOSS STATEMENT

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to
the Department to which the Corporation is attached.

1. Use this form to present the results of operations of the GOCC over a four year
period. The accounting system (whether cash or accrual basis) used in preparing the
form must be consistent with the one used in preparing the Balance Sheet (DBM
Form No. 702).

2. Accomplish DBM Form Nos. 703-A and 703-B to support the Revenues and Cost of
Sales, respectively. Accomplish DBM Form No. 703-B when applicable.

3. Reflect the following: (a) audited balances of the second prior year (2
years before the current year); (b) certified actual balances for the first prior year
(year immediately preceding the current year); (c) estimated balances for the
current year; and (d) the projection for the budget year. Disclose the assumptions
used in determining the current year estimate and budget year proposal.

4. Attach the corresponding audited and certified actual corporate financial

statements (i.e., the Income Statement for the periods covered using own chart of
accounts and format).

5. Use the "Remarks" column to disclose: (a) change in accounting methods;

(b) information on the reclassification of corporate accounts made to conform
to prescribed format that will materially affect the presented balances; (c)
explain any substantial change in amount from one period to another; and
(d) other information deemed important.

6. Indicate the position title of the officer responsible for the preparation of this form.

Definition o f TermsS:

1. Operating Revenues/Sales. Revenues generated in exchange for goods sold, direct

services rendered or those arising from the exercise of the regular functions of the
corporation. Accomplish DBM Form No. 703-A.

2. Other Revenues. All other income of the corporation resulting from the conduct of
its regular operations not elsewhere classified (e.g, Interest Income, Dividend, etc.
Disclose interest earned on savings and time deposits). Large amounts included in
this item must be disclosed. Include in this item the Interest Income derived from
National Government budgetary support.

3. Cost of Sales. The expenses incurred by the corporation in the manufacture and
trading of goods. Accomplish DBM Form No. 703-B. This
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

item is applicable to trading and manufacturing corporations. For the rest of

the corporations, leave this row blank.

4. Gross Profit. The difference between operating revenues/sales and cost of sales.

5. Operating Expenses. The costs incurred in the exercise of the regular functions of
the corporation.

6. Personal Services. Refers to salaries, wages and other compensation (e.g.,

allowances of permanent, temporary, contractual and casual employees of the
corporation). The total Personal Services shall correspond to the total Personal
Services indicated under DBM Form Nos. 703-C and 703-Cl.

7. Maintenance and Other Operating Expenses. All other expenses of the

corporation resulting from the conduct of operations other than personal services.
This must tally with DBM Form No. 703-D.

8. Others. All other expenses of the corporation, exclusive of corporate income tax
but inclusive of expenses not elsewhere classified, which are also incurred by the
corporation in the conduct of its regular operations (e.g., Non-cash Expenses, etc.)

9. Net Profit/(Loss) Before Corporate Income Tax. The difference between

gross profit and total expenses before the payment of corporate income tax.

10. Income Tax. Refers to tax levied on the taxable net income of the corporation
during each taxable year determined in accordance with the schedule prescribed by
the Bureau of Internal Revenue. If subsidized by the National Government, disclose
the request for tax subsidy under the "Remarks" column.

11. Net Profit/(Loss) After Corporate Income Tax. The difference between net profit
(loss) before income tax and the provision for income tax. Disclose whether subject
to Income Tax. If not, indicate legal basis and justification.

12. Subsidies from National Government. These include:

12.1 Subsidy for Operations. Amounts granted to GOCCs from the General Fund
to cover operational expenses. They also include taxes that are not
supported by corporate revenues or to cover corporate deficits and losses.

12.2 Subsidy for Projects. Amounts granted to GOCCs for projects.

13. Rest of Subsidies. This account includes subsidies or grants received from other
government agencies, GOCCs, local government units and/or foreign
institutions/government, as well as donations from private individuals and
institutions. Breakdown by source must be presented for this account.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No.703-A

SALES/REVENUE STATEMENT
(In Thousand Pesos)
Fiscal Year 2017

Department:
Corporation:

PARTICULARS FY 2014 FY 2015 FY 2016 FY 2017 Remarks

(Audited) (Actual) (Estimates) (Proposal)

Sales/Revenue from Operations:

(Please specify, e.g., irrigation fee, passenger fare,
among others)

Other Revenues
Interest Income
Gains from sale of assets
Others (specify significant amounts)

TOTAL SALES/REVENUE

Prepared: FY 2014 & 2015: Prepared: FY 2016 & FY 2017: Approved by:

-- -- --
Responsible Officer Date Responsible Officer Date Head of Corporation Date
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 703-A

SALES/REVENUE STATEMENT

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to
the Department to which the Corporation is attached.

Use this form to show the details of sales or revenues earned during the period
indicated.

Reflect the following. (1) the audited amounts of the second prior year (2 years
before the current year); (2) certified actual amounts for the first prior year-year
immediately preceding the current year; (3) estimated balances for the current year;
and (4) the proposal for the budget year.

The "Remarks" Column shall be used to disclose the assumptions used in

determining the current year and budget year estimates/proposal including increase
in fees/charges pursuant to A.O No. 31, s. of 2012 and other legal issuances.

Indicate the position title of the officer who is responsible for preparing the audited
and actual amounts for the prior years and the estimates/proposal for the current
and budget years.

DESCRIPTION OF ITEMS:

1. Sales/Revenue from Operations. Refers to those derived from the exercise of the
corporation's primary functions or responsibilities as mandated by law.

2. Other Revenues. Includes non-operating revenues or those which are non

recurring or incidental revenue or those derived from sources other than the
corporation's primary functions and responsibilities. Common items of Other
Revenues are Interest Income and Gains from Sale of Assets. Interest income from
savings and time deposit must be disclosed.

3. National Government subsidies must not be included as revenue in the

Sales/Revenue Statement. Subsidies must be disclosed as an additional item to
Net Profit after Income Tax in the Profit and Loss Statement.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 703-B

COST OF SALES STATEMENT

(In Thousand Pesos)

Fiscal Year 2017

Department:
Corooration:

PARTICULARS FY 2014 FY 2015 FY 2016 FY 2017 Remarks

(Audited) (Actual) (Estimates) (Proposal)

Direct Materials/Goods:
(Please specify, e.g., crude oil purchased)

Other Direct Costs:

TOTAL COST OF SALES

Memorandum Items

Beginning Inventory of Direct Materials/Goods

Ending Inventory of Direct Materials/Goods

Prepared: FY 2014 & 2015: Prepared: FY 2016 & FY 2017: Approved by:

-- --
Responsible Officer Date Responsible Officer Date Head of Corporation Date
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 703-8 COST OF

SALES STATEMENT

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to
the Department to which the Corporation is attached.

Use this form to show the direct costs attributed to sales or revenues from goods
and services for the period indicated.

Reflect the following: (1) the audited amounts of the second prior year (2 years
before the current year); (2) actual amounts for the first prior year-year immediately
preceding the current year; (3) estimated balances for the current year; and (4) the
proposal for the budget year. Disclose under the "Remarks" Column the
assumptions used in determining the current year and budget year
estimates/proposal.

Indicate the position title of the officer who is responsible for preparing the audited
and actual amounts for the prior years and the estimates/proposal for the current
and budget year.

DESCRIPTION OF ITEMS:

1. Direct Materials/Goods. Refers to the costs of the goods or direct materials used
to produce goods sold to generate the sales for the period indicated.

2. Other Direct Costs. Refers to costs of services directly related to the production of
goods sold or generation of revenues. Such other direct costs include labor, power
and other utilities, etc.

3. For GOCCs performing or delivering services, the costs of which are shown as
"operating expenses" shall continue to reflect such costs as operating expenses in
the Profit and Loss Statement.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 703-C1

DETAILS OF OTHERS UNDER DBM FORM 703-C

(In Thousand Pesos, Except Number of Positions)

Department:
Corporation:
Scecific Puroose Allowance (Others) Incentives and Benefits (Others) Seoaration and Retirement Benefits (Others)
Authorized No. of Positions: Permanent --- Enumerate additional
Enumerate Medical/ Other Enumerate additional
(For permanent postions, based on Contractual --- Night
the latest DBM-approved OSSP) Casual additional allowances. Rice Children's Meal Dental/ Optical Commodity Longevity incentives and benefits. Total benefits. Insert columns Total
Basic Subsistence Shift Quarters Teller's Total
AtIowanee Subsidv Allowance Subsidy Benefits Subsidv Pav Insert columns oer item neritem
No. Steo Salarv Allowance Differential Insert columns oer item
Position Title Grade
(8) (9) (10) (11) (12) (13) (14) (15) (16-8 to 15) (17) (18) (19) (20-171019)
(1) (2) (3) (4) (5) (6) (7~1 ID 6)

I. SPECIFICATIONS

Legal Basis
Rate
Frequency
Number of recipients

II. AMOUNT PER POSITION TITLE

A. Board of Directorsrrrustees

A1. Chairman
A2. Vice-Chairman
A3. Members

Sub-total

8. Permanent

81. Managerial
82. Technical
83. Administrative Support

Sub-total

C. Contractual

C1. Program
C2. Locally-Funded Project
C3. Foreign-Assisted Project

Sub-total

D. Casual

D1. Program
D2. Locally-Funded Project
D3. Foreign-Assisted Projec t

Sub-total

GRAND TOTAL
Approved by:
Prepared by:
Date
Personnel Officer Date Head of Corporation
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 703-C and 703-Cl

STAFFING SUMMARY & DETAILS OF SALARIES & OTHER

COMPENSATION OF PERMANENT, CONTRACTUAL AND CASUAL
POSITIONS
AND
DETAILS OF OTHERS UNDER DBM FORM 703-C GUIDELINES IN

ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to the
Department to which the Corporation is attached.

Accomplish the form for each year. Mark "X" the appropriate year.

In accomplishing said forms, indicate the number of positions, salary grade, basic salary
including step increment, standard allowance, specific purpose allowance, incentives and
benefits, fixed expenditures and separation and retirement benefits to compute the personal
services costs allocable for each position entitled thereto. In the case of other compensation
and benefits not listed/identified in DBM Form No. 703-C prepare a separate listing as DBM
Form No. 703-Cl. Also indicate the legal basis, rates, frequency, number of recipients and
amount granted to each employee.

The specific purpose allowance (others), incentives and benefits (others), and separation and
retirement benefits (others) columns in DBM Form No. 703-C should tally with DBM Form No.
703-Cl.

Terminal Leave Benefits for employees who retired effective January 1, 2002 onwards shall be
computed as follows:

TLB = S x D x CF

Where:

TLB = Total TLB

s = Highest monthly salary received by the person
D = No. of days of leave credits of personnel scheduled
to retire
CF = Constant Factor is .0478087

TLB of compulsory retirees, whether permanent or casual, shall be computed separately from
those of optional retirees.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DESCRIPTION OF ITEMS:

1. Authorized No. of Positions per Latest DBM-Approved Organizational Structure

and Staffing Pattern (OSSP). Refers to the total number of positions approved by
DBM in the OSSP, inclusive of positions created/converted during the year.

2. Position Title. Enumerate all the positions filled/to be filled. In the case of permanent
positions, categorize the same into: (A) Managerial (B) Technical and
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

(C) Administrative Support as authorized in the approved OSSP. For

contractual and casual positions, indicate whether these are for programs,
locally-funded or foreign-assisted projects.

3. No. The number of positions per position title authorized to receive compensation.

4. Basic Salary. The annual salary including the step increment.

5. Salary Grade/Step. For each position title, indicate the corresponding salary grade
and step.

6. Standard Allowances. These are allowances and benefits given to all employees across
agencies at prescribed rates, guidelines, rules and regulations, which shall be limited to
the following:

a) Personnel Economic Relief Allowance - This shall be given at prescribed rates

per month, which is the combined total of the current Personnel Economic
Relief Allowance and the Additional Compensation, to supplement pay due to
the rising cost of living;

b) Uniform/Clothing Allowance - This is to provide for the required

uniform/clothing to employees, at prescribed rates; and

c) Year-End Bonus and Cash Gift - This is equivalent to one (1) month basic salary
and Cash Gift provided under Republic Act No. 6686, as amended by Republic
Act No. 8441.

7. Specific Purpose Allowances. These are allowances and benefits given to employees
under specific conditions and situations in relation to the actual performance of work at
prescribed rates, guidelines, rules and regulations. Example:

a) Representation and Transportation Allowances - These are given to officials

down to division chiefs at monthly standard rates in order to defray
transportation and representation expenses while in the actual performance of
the duties of the positions. Transportation allowance shall not be given to
those assigned government transportation.

It shall be provided to the following officials and those of equivalent rank

as determined by DBM in accordance with the monthly rates for each
type of allowance as reflected in pertinent provisions of the General
Appropriations Act, as follows:

P14,000 - Department Secretaries or equivalent;

P 11,000 - Department Undersecretaries or equivalent;

P 10,000 - Department Assistant Secretaries or

equivalent; P 9,000 - Bureau Directors and

Department Regional
Directors or equivalent;
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

P 8,500 Assistant Bureau Directors, Department Assistant

Regional Directors, Bureau Regional Directors,
Department Service Chiefs or equivalent;

P 7,500 - Assistant Bureau Regional Directors or equivalent

and;

P 5,000 - Chief of Divisions or equivalent, identified as

such in the DBM-approved Staffing
Pattern/Plantilla
of Personnel

b) Per Diem - This is a compensation for attendance in meetings in view of

membership in collegial bodies created by law;

c) Honoraria - These are token payments in recognition of services rendered

beyond the regular duties and responsibilities of positions;

d) Night-Shift Differential - This premium is given to an employee whose regular

working hours fall wholly or partially within six o'clock in the evening to six
o'clock in the morning of the following day;

e) Subsistence Allowance - This is an allowance for meal or sustenance given only

to government personnel who, by the nature of the duties and responsibilities
of their positions, have to make their services available at all times in their
places of work even during mealtimes. This shall be given at the prescribed
standard rate; and

f) Other allowances and benefits granted under specific conditions and situations,
related to the actual performance of work.

8. Incentives. These are rewards and benefits for loyalty to government service and
contribution to the agency's continuing viable existence and for exceeding financial and
operational target and to motivate employees toward higher production. Example:

a) Anniversary Bonus - This is a one-time incentive to be given to employees on

the occasion of their agencies' milestone anniversaries, to recognize the
employees' participative efforts in and contributions to the agencies' continuing
and/or viable existence; and

b) Other existing incentives and benefits.

9. Prior Year (Actual). Indicate the PS cost of positions filled.

10. Current Year (Estimates) and Budget Year (Proposal). Indicate the PS cost of
positions filled/to be filled out of the authorized positions.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 703-D

DETAILS OF MAINTENANCE AND OTHER OPERATING EXPENSES

(In Thousand Pesos)

Fiscal Year 2017

Department:
Corooration:

PARTICULARS FY 2014 FY 2015 FY 2016 FY 2017 Remarks

(Audited) (Actual) (Estimates) (Proposal)
Travelling Expenses
Communication Expenses
Repair and Maintenance of Government Facilities
Repair and Maintenance of Government Vehicles
Transportation Services
Supplies and Materials
Rents
Interests (operating)
Grants, Subsidies and Contributions
Awards and Indemnities
Loan Repayments and Sinking Fund Contributions
Losses/Depreciation/Depletion
Water, Illumination and Power Service
Rewards and Other Claims
Auditing Services
Training and Seminar Expenses
Extraordinary and Miscellaneous Expenses
Confidential and Intelligence Expenses
Anti-Insurgency/Contingency/Emergency Expenses
Taxes, Duties and Fees
Trading/Production
Gasoline, Oil and Lubricants
Fidelity Bonds and Insurance Premium
Loss on Foreign Exchange
Commitment Fees and Other Charges
Library Books and Materials
Other Services (attach supporting schedule)
Total MOOE

Prepared by: Approved by:

Responsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 703-D

DETAILS OF MAINTENANCE AND OTHER OPERATING EXPENSES

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to the
Department to which the Corporation is attached.

Indicate the position title of the officer who is responsible for the preparation of this
form.

1. Use this form to present the details of the Maintenance and Other Operating Expenses
(MOOE).

2. The total MOOE net of Loan Repayments and Sinking Fund Contributions should tally
with the figure reported under DBM Form No. 703.

3. For object of expenditure under Confidential and Intelligence Expenses, cite legal basis
under "Remarks" column.

4. For object of expenditure under Taxes, Duties, and Fees, disclose payments made on
items to be capitalized and tax payments to be refunded. This amount need not be
equal to the tax subsidy received from the National Government.

5. Present justification for marked increases or decreases other than inflationary increase
under the "Remarks" column. If applicable, specify expansion of existing
programs/activities or the undertaking of new programs/activities and projects.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 703-E

DETAILS OF FINANCIAL EXPENSES

(In Thousand Pesos)

Fiscal Year 2017

Department:
Corporation:
FY 2014 FY 2015 FY 2016 FY 2017
PARTICULARS Remarks
(Audited) (Actual) (Estimates) (Proposal)

Management Supervision/ Trusteeship Fees

Loan Repayment
Interest Expenses
Guarantee Fees
Bank Charges
Commitment Fees
Other Financial Charges

TOTAL FINEX
Prepared by: Approved by:

Responsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 703-E DETAILS OF

FINANCIAL EXPENSES

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and of the Corporation. "Department" refers to the
Department to which the Corporation is attached.

DESCRIPTION OF ITEMS

I. Particulars

A. Management Supervision/Trusteeship Fees

Amount paid to an appointed person or institution that manages assets,

including mutual funds and unit trusts, for the benefit of the government;
or an agent who handles the administrative aspects of bond issuance and
ensures that the borrower complies with the terms of the bond indenture.

B. Loan Repayment

Payment for the principal portion of the loan.

C. Interest Expenses

Interest charges paid for the use of borrowed money. This also includes
discounts on treasury bills and treasury bonds; premiums on bond
investments; coupon payments/interests on domestic and foreign bonds
issued by the NG; and interest payment on NG-direct and relent loans,
and NG-assumed liabilities.

D. Guarantee Fees

Guarantee fee paid by a debtor government agency to the guarantor for

the assurance to pay the agency's obligations to the creditor as stipulated
in the guarantee clause.

E. Bank Charges

Charges imposed by the bank for various services rendered excluding

interest charges. This also includes cost of checkbooks, penalties and
surcharges on overdrafts.

F. Commitment Fees

Commitment charges imposed by creditors based on an agreed

percentage of the undrawn loan amount.

G. Other Financial Charges

Charges not falling under any of the specific financial expense accounts.
The use of 'OTHERS" account shall be strictly prohibited.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 703-F

CAPITAL OUTLAYS OBLIGATIONS, BY OBJECT OF EXPENDITURES

(In Thousand Pesos)

J FY 2014 (Audited); [ J FY 2015 (Actual); [ J FY 2016 (Estimates); [ ] FY 2017 (Proposal); [ ] FY 2018 (Proposal); [ ] FY 2019 (Proposal)

Deoartment:
Corooration:

Land and Buildings Office Machineries

Investments Loans Land and Equipment and Equipment Transportation Public Reforestation Livestock and Work Animals
Outlay Outlay Improvements Structures Furniture and Outlay Equipment Infrastructures Outlay Crops Outlay Outlay TOTAL
NAME OF PROGRAM/PROJECT Outlav Fixtures
Outlav

Prepared by: Approved by:

---
Budget Officer Date Head of Corporation Date
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 703-F1

DETAILS OF ANNUAL EQUIPMENT PROCUREMENT PROGRAM

(In Thousand Pesos)

Fiscal Year 2017

Department:
Corporation:
I-Initial
Particulars Deployment Qty Unit Cost Amount A-Addt'I Remarks
R-Repm't
Office Furniture and Fixtures
Books Outlay
Machineries and Equipment
Information Technology
Transportation
TOTAL AEPP

Prepared by: Approved by:

Responsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 703-F

CAPITAL OUTLAYS OBLIGATIONS, BY OBJECT OF EXPENDITURES

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to the
Department to which the Corporation is attached.

Accomplish the form separately for each year. Mark "X" the appropriate year.

Use this Form to enumerate the infrastructure and non-infrastructure projects of the
corporation such as construction of roads, ports, hospitals, irrigation facilities and other
similar physical structures and facilities funded from corporate funds, borrowings or
subsidy/equity from the national government. Provide details on the cost, timetable,
financing and other features of the projects.

For the proposed Office Equipment, Furniture and Fixtures, Books Outlay, Machineries
and Equipment, Information Technology Equipment and Transportation Equipment,
accomplish DBM Form No. 703-Fl (Details of Annual Equipment Procurement Program)
enumerating the list, quantity, deployment, unit cost and justification of the proposed
equipment.

DEFINITION OF TERMS

1. Investments Outlay. Investment outlay shall refer to stocks, bonds or other marketable
securities of government and private corporations, associations or political sub-divisions.

2. Loans Outlay. This account includes loans and capital advances made to persons,
government and private corporations, revolving funds, associations and political sub divisions.

3. Land and Land Improvements Outlay. This account includes the cost of rights to land
ownership and the improvements to land which are permanent or capital in nature. This
include runways and taxiways; railways; and electrification, power and energy structures.

4. Buildings and Structures Outlay. This account shall include cost of buildings and
structures, constructed or acquired and related improvements thereto which are permanent or
capital in nature. This expense item includes school buildings; hospitals and health centers;
markets and slaughterhouses and other structures.

5. Office Equipment, Furniture and Fixtures. This account shall include all types of office
equipment, furniture and fixtures, IT equipment and software and library books and all other
materials, whether printed or in audio-visual form, relevant to the functions of the agency or
institution concerned, and library collections needed in the intellectual and professional
advancement of government personnel and other library users.

The following guidelines shall be considered in the determination of equipment

requirements of agencies:
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

Equipment directly needed in the performance of line functions shall be given

priority over items intended for administrative and support activities. In this connection,
the purchase of additional cell phone units, personal digital assistants e.g., palm
computers, other sophisticated equipment and gadgets regardless of funding source, is
hereby discouraged.

The repair and rehabilitation of existing equipment shall be considered as an

alternative to the purchase of new items.

The optimum utilization of existing equipment shall be a precondition for the

purchase of additional ones. The policy of sharing equipment like copying machines,
audio-visual and other similar types shall be adopted.

Requests to replace non-serviceable equipment considered extremely

necessary shall also be given priority over the purchase of additional items. Proposals
for replacement shall be supported by an Inventory and Inspection Report of
Unserviceable Property duly signed by the Head of Agency/COA Auditor and
information on the expected proceeds of the sale.

6. Machineries and Equipment. This account shall include the value or cost of machineries;
agricultural, fishery and forestry equipment; airport equipment; communication; construction
and heavy equipment; firefighting equipment and accessories; hospital equipment; medical,
dental and laboratory equipment; military and police equipment; sports equipment; technical
and scientific equipment and all other equipment.

7. Transportation Equipment. This account shall include motor vehicles, trains, aircrafts and
aircraft ground equipment, watercraft and other transportation equipment.

The following guidelines shall be considered in the determination of transportation

equipment, watercraft and other transportation equipment.

Proposals for the purchase of motor vehicles shall be subject to pertinent

provisions of the General Appropriations Act, Budget Circular 2010-2, National Budget
Circular Nos. 446 and 446-A, and Administrative Order No. 233, prohibiting the
acquisition by government offices of luxury vehicles.

The agency shall determine and dispose its unserviceable motor vehicles
subject to pertinent COA rules and regulations. No amount shall be provided for the
repair of unserviceable vehicles.

Motor vehicles that should be replaced shall likewise be determined. The provisions of
NBC No. 446 shall, however, be strictly adhered to in the replacement of motor
vehicles.

8. Public Infrastructures. This account shall include the cost of construction or acquisition of
roads, highways, and bridges; parks, plazas and monuments; ports, lighthouses and harbors;
artesian wells, reservoirs, pumping stations and conduits; irrigation, canals and laterals; flood
control structures; waterways, aqueducts, seawalls, river walls and other public infrastructure.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

9. Reforestation Outlay. This refers to the cost or appraised value of upland, marshland or
swampland reforestation projects completed or acquired.

10. Livestock and Crops Outlay. Livestock and Crops Outlay shall include costs of
investments in breeding animals including their offspring, animal dispersal program, and fruit or
non-fruit bearing perennial crops.

11. Work Animals Outlay. This account includes the cost or appraised value or other
appropriate value of work animals which add to the assets of the government.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 704

STATEMENT OF CASH FLOWS

(In Thousand Pesos) Fiscal Year 2017

Department:
Corporation:

PARTICULARS FY 2014 FY 2015 FY 2016 FY 2017

(Audited) (Actual) (Estimates) (Proposal)

Cash flows from operating activities

Cash generated from

operations Collection of
receivables Receipt of
government subsidy Payment
for salaries
Payment to suppliers
Payment of taxes
Other inflows/outflows

Net cash flow from operating activities

Cash flows from investing activities

Purchase of property, plant and equipment

Proceeds from sale of unserviceable equipment
Cash receipts from sale of assets
Other inflows/outflows

Net cash flow from investing activities

Cash flows from financing activities

Receipt of government equity

Proceeds from loans, bonds, notes
Repayment of loan
Dividend payment
Other inflows/outflows

Net cash flow from financing activities

Net increase/(decrease) in cash and cash equivalents

Cash and cash equivalents, beginning of the year

Cash and cash equivalents, end of year

Prepared by: Approved by:

Responsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 704 STATEMENT OF

CASH FLOWS

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and the Corporation. "Department" refers to the
Department to which the Corporation is attached.

Use this form to present the cash flows from operating, investing and financing
activities in a manner most appropriate to its mandate/functions for the period
indicated.

DEFINITION OF TERMS:

1. Cash flow from operating activities. These are primarily derived from the principal
revenue-producing activities of the entity. They generally result from the transactions
and other events that enter into the determination of profit or loss.

Examples: cash receipts from sale of goods and the rendering of services; cash
payments to suppliers for goods and services; cash payments to
and on behalf of employees, etc.

2. Cash flow from investing activities. Represent transactions and events that affect
long-term assets.

Examples: cash payments to acquire property, plant and equipment; cash

receipts from sale of property, plant and equipment.

3. Cash flow from financing activities. Represent transactions and events that affect
long-term liabilities and equity.

Examples: cash proceeds from loans/bonds/notes; cash repayments of

amounts borrowed; dividend payments.

4. Cash and cash equivalents, beginning of the year. Outstanding balance of cash and
cash equivalents at the beginning of the year.

S. Cash and cash equivalents, end of the year. Balance after adding the net
increase/decrease in cash and cash equivalents to the beginning balance.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 704-A

COMPARATIVE CASH FLOW STATEMENT

FOR THE CONSOLIDATED PUBLIC SECTOR DEFICIT

(In Thousand Pesos)

Fiscal Year 2017

Department:
Corporation:

DESCRIPTION FY 2014 FY 2015 FY 2016 FY 2017 Remarks

(Audited) (Actual) (Estimates) (Proposal)

I. TOTAL RECEIPTS
1. Operating Receipts
2. Rest of Receipts
a. Current Subsidies
a.1 On Account of E.O. 93
a.2 Rest of Subsidies
b. Others

II. TOTAL CURRENT EXPENDITURES

1. Operating expenditures
a. Wages and Salaries
2. Other current expenditures
a. Interest Payments
a.1 Interest payment to national
government
a.2 Other interest payments
b. Tax payments to NG and LGU
b.1 On Account of E.O. 93
b.2 Rest of tax payments
c. Other expenditures
d. Dividend payments

Ill. TOTAL CAPITAL EXPENDITURES

1. Acquisition of fixed assets
2. Change in inventories
3. Other capital expenditures

IV. INTERNAL CASH GENERATION

V. FINANCING DEFICIT (-)/SURPLUS(+)

VI. NET EXTERNAL FINANCING

1. Gross external financing
2. Repayment and amortization

VII. NET DOMESTIC FINANCING

1. National government equity
2. National government net lending
3. Net domestic bank borrowing
4. Other net domestic financing

Prepared by: Approved by:

Responsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 704-A

COMPARATIVE CASH FLOW STATEMENT FOR
THE CONSOLIDATED PUBLIC SECTOR DEFICIT

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and of the Corporation. "Department"

refers to the Department to which the Corporation is attached.

1. Use this form to present the three year comparative cash flow statement.

2. Reflect the certified actual balances for the prior year and estimated balances for
the current year and proposed balances for the budget year.

3. Include only transactions involving cash inflows and outflows.

4. Disclose transactions involving foreign currencies such as, importation of

equipment, foreign debt service and compensation of foreign consultants. Indicate
the equivalent amount.

5. Indicate the position title of the officer responsible for the preparation of this form.

DEFINITION OF TERMS:

1. Operating Receipts. Revenues resulting from the sale of goods and services and use
of capital associated with the main functions or activities of the corporation.

2. Rest of Receipts. The income earned by the corporation from other sources which are
not directly related to the main function of the said corporation.

This is composed of the following:

a. Current Subsidies. The amount granted to GOCCs from the General

Fund, as follows:

a.1 On account of E.O. No. 93. Tax subsidy granted by the National
Government to GOCCs. Those corporations which have pending
applications for entitlement to subsidy with FIRS must disclose the same
as a footnote in the form.

a.2 Rest of Subsidies. This includes all kinds of subsidies from the National
Government whether for operations or specific project(s). This must
include subsidies or grants received from other government agencies,
GOCCs, local government units and/or foreign institutions/government.

b. Others. It refers to revenues not otherwise classified above and are

therefore not recurring in nature, such as interest income, proceeds from
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

the sale of scrap and/or obsolete equipment, materials and/or real

assets, which sale is not the main function of the corporation.

3. Operating Expenditures. This includes actual payments for personal services and
maintenance and other operating expenses embodied in current sales either as direct
inputs in the production of goods and/or the provision of services. This excludes non-
cash items like the reserve for bad debts, allowance for depreciation/depletion, reserve
for income tax or accrued tax liabilities and the like obligations.

4. Wages and Salaries. This reflects part of the Operating Expenditures spent for the
total basic wages and salaries of the GOCC. The reflected amount must be treated as a
memorandum item only. The total must not be affected by this entry since the same
amount has been part of the total operating expenditures in item II. 1. (Disclose
transactions involving foreign currency by indicating the expense type and the
equivalent Peso amount.)

5. Other Current Expenditures. This includes all other current expenditures incurred not
directly to the production of goods or the provision of services.

a. Interest Payments. This is composed of the following:

a.1 Interest Payment to National Government. This refers to actual

interest payments paid by the GOCC to National Government on
account of the loan extended by National Government including
advances made by the Bureau of the Treasury. Include on this account
interest on net lending.

a.2 Other Interest Payments. This pertains to the interest payment

made by the GOCC on foreign or domestic loan. (Disclose transactions
involving foreign currency by indicating the expense type and the
equivalent Peso amount.)

6. Tax Payments. This includes all taxes to be paid during the year. The withdrawal of tax
exemptions on account of E.O. No. 93 must be quantified and reflected as other
expenditures for financial transparency. For purpose of filing in this form, an equal
amount must be reflected as other receipts for the offset. For purpose of disclosure,
GOCCs must recognize as an expense item, tax payment, even if the same is still being
contested in court, as a memorandum item.

7. Rest of Tax Payments. This includes real property taxes, income tax, sales taxes/VAT
payments and other taxes not otherwise included in b.1

8. Other Expenditures. This refers to expenses not directly connected with the
production of goods and services, such as expenses incurred as a result of the sale of
scrap/obsolete equipment/materials and/or real assets whose sale is not related to the
main function of the corporation.

9. Dividend Payments. As provided for in R.A. No. 7656, GOCCs must declare dividend
payment to the national government. Payment of cash dividend during the period must
be included in this form. Disclose the method used in computing
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

Dividend Payments. Also, disclose dividends paid to entities other than National
Government.

10. Capital Expenditures. This refers to the sum of acquisition of fixed assets, change in
inventories and other capital expenditures.

11. Acquisition of Fixed Assets. This includes purchases of machinery and equipment and
payment for construction work. Purchases of financial securities must not be included.
(Disclose transactions involving foreign currency by indicating the expense type and the
equivalent Peso amount.)

12. Change in Inventories. This includes changes in value of materials and supplies.
(Disclose transactions involving foreign currency by indicating the expense type and the
equivalent Peso amount.)

13. Other Capital Expenditures. This includes expenditures on intangibles deemed to be

capital investments (e.g., exploration and drilling costs). It must not include capitalized
values of future payments. Capital expenditures financed by suppliers' credits or project
loans must be included and the latter included in financing.

14. Internal Cash Generation. This is defined as total receipts minus total current
expenditures. It is not equivalent to the concept of changes in working capital, which
includes increases in cash resulting from borrowing, running down of inventories and
other items. The framework differs quite substantially from a corporation's statement
of sources and uses of funds where internal cash generation is treated as a source of
financing.

15. Financial Deficit(-)/Surplus(+). This is equal to the total receipts minus the sum of
current and capital expenditures. It must equal to the sum of net external financing
and net domestic financing.

16. Net External Financing. The difference between gross external financing and
repayments/amortization of external financing. (Disclose transactions involving foreign
currency by indicating the expense type and the equivalent Peso amount.)

a. Gross External Financing. The amount from short, medium and long term
financing and direct investments by non-residents. It also includes project loans
borrowed by National Government and relent to GOCCs.

b. Repayment and Amortization. Refers to payment of principal amount of loan

only. It excludes payment of interest.

17. Net Domestic Financing. Financing derived from the following:

a. National Government Equity. The amount received by GOCCs as payment of

capital subscriptions and generally capital investment of the National
Government in said Corporations and which forms part of their capitalization.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

b. National Government Net Lending. Loans outlay plus advances minus

repayments. This is an account used by the BTr in recording aggregate BTr
advances for servicing matured obligations (foreign and domestic), proceeds of
program loans relent to GOCCs and in the case of deposits of the national
government to the institutions, less repayments made by the concerned
government corporation. This must be accompanied by the corresponding
breakdown of each account mentioned earlier.

c. Net Domestic Bank Borrowing. The difference between the gross domestic
bank borrowing and the repayment of bank borrowing.

d. Other Net Domestic Financing. Includes loans and bonds payable to non-
monetary system, investment, change in cash balance and other domestic
borrowing, net of domestic lending which is not classified elsewhere.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No.705

COMPARATIVE SOURCES OF FUNDS

(In Thousand Pesos)

Fiscal Year 2017

Department:
Corporation:

PARTICULARS FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

(Audited) (Actual) (Estimates) (Proposal) (Forecast) (Forecast)

Corporate Funds

a. Corporate Income
b. Equity Contribution
b.1 Private
b.2 Other Government Entity except the National Government
C. Others (Specify)

General Funds

a. Equity Contribution - National Government

b. Subsidy - National Government
C. Infrastructure Funds Allotment
d. Special Account in the General Fund (specify)
e. Other Funds Received from the National Government

Borrowings

a. Foreign Loan Availment

b. Domestic Loans
C. Other (Specify)

Total Sources

Prepared by: Approved by:

AccountanUBudaet Officer/Plannina Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 705 COMPARATIVE

SOURCES OF FUNDS

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and of the Corporation. "Department" refers to the
Department to which the Corporation is attached.

Use this form to present comparative sources of funds for the period as indicated
identifying the sources of funds that would accrue to the GOCC.

A. Corporate Funds. These include the following:

a. Corporate Income - operating receipts earned during the year in the course of
business transactions.

b. Equity Contribution from the Private Sector and Other Government Entity
- capital contribution by the interested public and other government entity as
mandated by the respective charters of concerned GOCCs.

c. Others - receipts from other sources not included above.

B. General Funds. These represent budgetary support of the National Government to

the GOCCs in the form of equity contribution, subsidy, and other fund support
releasable from the General Fund.

C. Borrowings. This will include direct foreign and domestic loan availments, loans relent
by the national government to the GOCCs, and all other forms of loans extended by
non-government financial institutions or individuals.

D. The corporate funds under DBM Form No. 705 should be equal to or greater than the
corporate funds indicated under DBM Form No. 706.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No.705-A

NATIONAL GOVERNMENT SUPPORT

(In Thousand Pesos)

Fiscal Year 2017

Department:
Corporation:

PARTICULARS FY 2014 FY 2015 FY 2016 FY 2017

(Audited) (Actual) (Estimates) (Proposal)

NEW GENERAL APPROPRIATIONS

A. Programmed
1. Subsidy
2. Equity

B. Unprogrammed Fund
1. Loans Outlay
2. Stock Dividend
3. Others (specify)

Sub-total

AUTOMATIC APPROPRIATIONS

A. Net Lending
B. Tax Subsidy
C. Conversion
1. Subsidy
2. Equity
D. Special Account in the General Fund
E. Others (specify)

Sub-total

GRAND TOTAL

Prepared by: Approved by:

Responsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 705-A NATIONAL

GOVERNMENT SUPPORT

GUIDELINES IN ACCOMPLISHING THE FORM

Indicate the name of the Department and of the Corporation. "Department" refers to
the Department to which the Corporation is attached.

Use this form to summarize the following national government (NG) support for the
period indicated:

A. Subsidy. Amount granted to GOCCs from the General Fund to cover (a) operational
expenses; and (b) GOCC programs/projects.

B. Equity. Represents the payment of capitalization of a GOCC with the NG as subscriber

to be used for the implementation of corporate projects as mandated by the
corporation's charter.

C. Loans Outlay. Loans availed by the NG and relent to GOCCs.

D. Stock Dividend. Refers to the distribution of stocks to the NG as a stockholder of a

GOCC in proportion to the number of shares it holds.

E. Net Lending. Advances by the NG for the servicing of government guaranteed

corporate debt during the year, net of repayment on such advances. Includes loans
outlay proceeds from program loans relent to GOCCs.

F. Tax Subsidy. Refers to subsidy given to GOCCs to cover payment of taxes not
supported by corporate revenues per Fiscal Incentives Review Board (FIRB) resolution
on account of E.O. No. 93.

G. Conversion. Advances made by BTr to a GOCC converted/proposed to be converted

into subsidy and/or equity pursuant to the provisions of A.O. No. 10 dated August 14,
1998.

H. Special Account in the General Fund. Special funds earmarked or administered by

department, bureaus, offices and agencies of the national government, including
GOCCs, authorized in order to facilitate the funding of priority activities of the
government.

I. Others. Budgetary support not falling under any of the aforementioned categories.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 706

USES OF FUNDS BY EXPENSE CLASS

(In Thousand Pesos)

I I FY 2014 (Audited); I I FY 2015 (Actual); I I FY 2016 (Estimate); I l FY 2017 (Proposal); [ ] FY 2018 (Forecast); I I FY 2019 (Forecast) I l Cash Basis;
I I Accrual Basis

Denartment:
Comoratlon:
NATIONAL GOVERNMENT SUBSIDY/
EQUITY AND/OR LOANS OUTLAY CORPORATE BORROWINGS CORPORATE FUNDS GRAND TOTAL
P/A/P Code/ Key Region
Activily Statemenv
MFOs/Pls
Program
Code PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

TIER 1
A. PROGRAM
1. Operations
Key Program
MFO1
Indicators
1. xxxxxxxx
2. xxxxxxx

Key Program
MFO2
Indicators
1. xxxxxxxx
2. xxxxxxx

Key Program
MFOn
Indicators
1. xxxxxxxx
2. xxxxxxx
Sub-total

2. General Administration and Support Services

a. General Management and Supervision
Indicators
1. xxxxxxx
2. xxxxxxx
Sub-total
3. Support to Operations
a. Program 1
Indicators
1. xxxxxxxx
2. xxxxxxx
Sub-total

B. PROJECT
I. Locally-Funded Project(s)
a. Project 1
Indicators
Sub-total
b. Project 2
Indicators
1. xxxxxxxx
2. xxxxxxx
Sub-total
II. Foreign-Assisted Projects
a. Project 1
Indicators
1. xxxxxxxx
2. xxxxxxx
Sub-total
b. Project 2
Sub-total
Sub-total, Tier 1
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

Deoartment:
Corooration:
NATIONAL GOVERNMENT SUBSIDY/
EQUITY AND/OR LOANS OUTLAY CORPORATE BORROWINGS CORPORATE FUNDS GRAND TOTAL
P//VP Code/ Key Region
Activity StatemenV Program
PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL
MFOs/ Pis Code

TIER 2

,.
A . PROGRAM
Operations
Key Program
MF01
Indicators
1.xxxxxxxx
2. xxxxxxx
Key Program
MF02
Indicators
1. xxxxxxxx
2. xxxxxxx
Key Program
MFOn
Indicators
1. xxxxxxxx
2. xxxxxxx
Sub-total
2. General Administration and Support Services
a. General Management and Supervision
Indicators
1. xxxxxxx
2. xxxxxxx
Sub-total
3. Support to Operations
a. Program 1
Indicators
1. xxxxxxxx
2. xxxxxxx
Sub-total
B. PROJECT
I. Locally-Funded Project(s)
a. Project 1
Indicators
Sub-total
b. Project 2
Indicators
1. xxxxxxxx
2. xxxxxxx
Sub-total
II. Foreign-Assisted Projects
a. Project 1
Indicators
1. xxxxxxxx
2. xxxxxxx
Sub-total
b. Project 2
Sub-total

Sub-total, Tier 2

TOTAL

Prepared by: Approved by:

Finance Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 706

USES OF FUNDS BY EXPENSE CLASS GUIDELINES IN

ACCOMPLISHING THE FORM

Indicate the name of the Department and of the Corporation. "Department" refers to
the Department to which the Corporation is attached.

1. This form shall present the agency budgetary requirements by

Program/Activity/Project (P/A/P) statement. Accomplish the form separately for each
year: prior year, current year, budget year and etc. Mark "X" the appropriate year.
Reflect the following: (1) certified actual expenses for the prior year (year
immediately preceding the current year); (2) estimated expenses for the current year;
(3) the proposed expenses for the budget year; and, (4) the forecasts for 2 succeed ing
years. General Administration and Support Services (GASS), Support to Operations
(STO) and Projects (P) shall not be distributed among MFOs. Only Operations (0) shall
be distributed by MFO, based on the percent contribution in achieving the
corresponding MFOs.

2. Categorize expenditures by Five Key Result Areas (KRAs), by source of fund and by
expense class, in accordance with the structure outlined under National Budget
Memorandum No. 61 dated 22 March 1993.

3. Attribute/tag the major P/A/Ps supportive of the Five KRAs as enunciated under
Executive Order (E.O.) No. 43.

DESCRIPTION OF ITEMS:

1. P/ A/ P Code/ Activity Statement - Indicate under this column the appropriate

P/A/P code of each P/A/P statement under "General Administrative and Support
Services" (GASS), "Support to Operations" (STO) and "Operations" (0) as presented in
the General Appropriations Act (for GOCCs with budgetary support). GOCCs must be
guided by their corporate charter and the corresponding amendments thereto in
formulating the P/A/Ps.

2. Key Program Code (s). This column refers to appropriate codes for the specific key
result areas of the President's Social Contract with the Filipino People embodied
under E.O. No. 43. The codes of specific key result areas are as follows:
Codes Key Result Areas
1 Transparency, Accountability and Open Governance Poverty
2 Reduction and Empowerment of the Poor and the Vulnerable

3 Rapid, Inclusive and Sustained Economic Growth

4 Just and Lasting Peace and the Rule of Law
5 Integrity of the Environment and Climate Change Adaptation and
Mitigation
In addition to the above-cited codes for specific key result areas, P/A/Ps
should likewise be properly identified that address the following specific
commitments of the government:
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

Codes Specific Commitments Millennium

Development Goals (MDGs) Designated Statistics
6
7 Others - RDC Recommendation
Bottom-up Budgeting
8
Program Budgeting
9

In case where a particular P/A/P will address a specific key result area and a
specific commitment, please indicate the appropriate codes.

If a particular P/A/P and its components do not address any of the above
mentioned key result areas of the government, just leave the space blank.

3. Regions. Indicate the region of the P/A/P.

4. Budget Cost Allocation (MF01 ... ,) - Attribute the personal services, maintenance and
other operating expenses and capital outlay requirements of each component activity
to the MFO as applicable. Each component activity shall link/contribute to one MFO.

NG Equity/Subsidy and/or Loans Outlay. Indicate the proposed expenditures to be

funded by the National Government in the form of equity/subsidy and/or loans
outlay.

Corporate Borrowings. Include proposed expenditures for programs or

projects to be funded from direct corporate borrowings whether from domestic
or foreign source.

Corporate Funds. This covers proposed expenditures for programs and

projects to be funded from corporate operating receipts, beginning cash
balance, and other internally generated fund sources. The corporate funds
indicated under DBM Form No. 706 should be equal to or less than the
corporate funds provided under DBM Form No. 705.

Note: The P/ A/P attribution in this form shall be consistently applied

with the allocation of cost in Form 700.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 707

PROGRAM EXPENDITURE PLAN

(in P'OOO)
1. KEY RESULT CLUSTER:

2. PROGRAM NAME:

3. IMPLEMENTING AGENCIES/GOCCs AND COMPONENT ACTIVITIES:

4. PROGRAM DESCRIPTION AND OBJECTIVES:

5. FUNDING REQUIREMENT:
Program Component 2015 2016 2017 2018 2019 2020
Component 1
Corporate Fund
Borrowings
NG Support
Component 2
Corporate Fund
Borrowings
NG Support
Component n
Corporate Fund
Borrowings
NG
Support
TOTAL

6. PHYSICAL TARGET AND ACCOMPLISHMENT

I Tarqet (No.) I Accomplishment (%)
Performance Indicator I 2015 I 2016 I 2017 I 2018 I 2019 I 2020 I 2014 I SliooaQe

7. STRATEGIES AND ACTIVITIES/PROJECTS TO ACHIEVE TARGETS:

8. PROPOSED MEASURES TO ADDRESS IMPLEMENTING ISSUES/GAPS:

Prepared by: Certified Correct by: Approved by:

PLANNING OFFICER CHIEF ACCOUNTANT HEAD OF CORPORATION DATE

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

BP FORM 707 - PROGRAM EXPENDITURE PLAN

INSTRUCTIONS

Box No. 1 Indicate the Key Result Area Cluster as identified under Executive Order
No. 43, series of 2011.

Box No. 2 Indicate the priority Program Name.

Box No. 3 Indicate the names of the participating agencies/GOCCs under a

department as well as the component activity/ies of each agency/GOCC
involved in the program based on their submission.

Box No. 4 Provide a brief description of the specific program contribution of the
department and its objectives.

Box No. 5 Indicate and summarize the funding requirements of the

participating agencies/GOCCs related to the program.

Column 2015 Refers to the actual obligations

incurred for 2015

2016 Refers to the 2016 budget

2017 Refers to the 2017 proposed

program

2018-2020 Refers to the 2018-2020 budgets

Box No. 6
List down the key physical targets related to the program in absolute
terms and the corresponding accomplishments for the periods/years
indicated for each of the participating agencies. Specify the most
important pertinent performance targets related to the program.
Express slippage/over-performance as the difference between target
and accomplishment in relative terms for 2014. Enclose slippage data
in parenthesis.
Box No. 7

Indicate the strategies and activities/projects to be implemented to

achieve the targeted output.
Box No. 8
List down all the proposed measures to address any issues or gaps
(either experienced or foreseen) during the implementation period.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 708

PROFILE AND REQUIREMENTS OF LOCALLY-FUNDED PROJECTS

(in thousand pesos)

1. PROJECT NAME:

2. IMPLEMENTING GOCC/GOCCs:

3. PROJECT DESCRIPTION/OBJECTIVES:

4. IMPLEMENTATION PERIOD:

Start: Completion: Original Revised

5. TOTAL PROJECT COST:

Total

Year Revised Original Revised Reason/s

1st
2nd
3rd

6. PROJECT COMPONENT & APPROVED ALLOCATION:

Total (P) 2015

Component Original Revised cum. 2016 2017 2018 2019 Bal.

Component 1

Component 2

Component 3

Component n TOTAL,
GOCC

7. COST STRUCTURE BY EXPENSE CLASS:

Total (P) 2015

Original Revised cum. 2016 2017 2018 2019 Bal.

PS MOOE

co
TOTAL, GOCC

8. BUDGET BY LOCATION:
Total (Pl 2015

Location Original Revised cum. 2016 2017 2018 2019 Bal.

Region I ton Province

I to n District I to n
Municipality I to n

TOTAL

9. PHYSICAL TARGET AND ACCOMPLISHMENT

I Total I Taroet (No) I Accomplishment(%)
Performance Indicator I Oriainal I Revised I 2015 cum. I 2016 I 2017 2018 I 2019 I 2014 cum.I Slippaae

10. IMPLEMENTATION PROBLEMS:

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

Prepared by:
Certified Correct by: Approved by:

PROJECT DIRECTOR/ PLANNING OFFICER

CHIEF ACCOUNTANT HEAD OF CORPORATION DATE
BUDGET OFFICER
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 708 GUIDELINES IN

ACCOMPLISHING THE FORM

PROFILE AND REQUIREMENTS OF LOCALLY-FUNDED PROJECTS

Box No. 1 Indicate the Project Name as identified in the project

document or as approved by pertinent approving authorities
such as the Investment Coordination Committee (ICC), if
applicable. For any change in Project Name, indicate the old
name enclosed in parenthesis.

Box No. 2 Identify the name of the GOCC submitting the form. Indicate
the role of the agency in project implementation (lead or
participating) in parenthesis after the name of the agency.

Box No. 3 Provide a brief description of the project and its objectives.

Box No. 4
Provide the time frame within which the project must be
completed, specifying the day, month and year of project start
and completion both original and revised (if applicable).
Box No. 5
Cite the frequency and the particular year/s when the project
has been revised and the reason/s for revisions. Total
project cost refers to the amount necessary to undertake and
complete the project. Include original and revised, if
applicable.
Box No. 6
List down all the components of the project and their
corresponding costs, original and revised, if applicable.
Box No. 7
Present the project cost and financial status of the project for
the period/years indicated according to Expense Class
(Personal Services, Maintenance and Other Operating
Expenses and Capital Outlay).
Box No. 8
Identify the region/province/municipality or areas to be covered
by the project.
Box No. 9

List down the project's physical targets in absolute terms

and the corresponding accomplishments for the
periods/years indicated. Specify the pertinent performance
measurement indicators using as basis the
components/categories used in Box No.6. Express
slippage/over-performance as the difference between
target and accomplishment in relative terms. Enclose slippage
Box No. 10 data in parenthesis.

Identify the major implementation problems encountered

or expected in the course of project execution if any. Include
the causes of cost overruns which is the difference between
the original cost and the revised cost.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 709

REQUIREMENTS OF FOREIGN-ASSISTED PROJECTS

(In Thousands of Indicated Currency)

PROJECT ID: I PROJECT TITLE:

1. ALLOCATION BY PROJECT CATEGORY

I CUMULATIVE as of December, 2014 I 2015 ACTUAL I 2016 CURRENT I 2017 PROPOSED I 2018 PROPOSED
I Cash LP I I
LP I GOP I GOP I Total
I LP I GOP I Total : LP IGOPI Total
INon-Cash I
GOP Total
I Cash I Non-Cash I I Total : Cash ILP
Non-Cash I I Cash I Non-Cash I Cash I Non-Cash I

Category 1
PS
MOOE
co

Category 2
PS
MOOE
co

Category 3
PS
MOOE
co

2. ALLOCATION BY PROJECT COMPONENT

I CUMULATIVE as of December, 2014 I 2015 ACTUAL I 2016 CURRENT I 2017 PROPOSED I 2018 PROPOSED
LP I I I I
I LP I GOP Total LP I GOP I Total I LP IGOPI Total
Cash
I Non-Cash I
GOP Total
I Cash I Non-Cash I I Total : Cash L P IGoPI
I Non-Cash I I Cash I Non-Cash I Cash I Non-Cash I

Component 1
PS
MOOE
co

Component 2
PS
MOOE
co

Component 3
PS
MOOE
Co

3. ALLOCATION BY LOCATION
I CUMULATIVE as of December, 2014 I 2015 ACTUAL I 2016 CURRENT I 2017 PROPOSED I 2018 PROPOSED
I Cash LP I I I I GOP I Total I I
GOP Total LP IGoPI Total : LP I GOP I Total I LP LP I GOP I Total
I Non-Cash I I Cash I Non-Cash I Cash I Non-Cash I I Cash I Non-Cash I Cash I Non-Cash I

PMO
Central Office
Region I
Reg,on II
Region n

4. PHYSICAL TARGET/ ACCOMPLISHMENT

I CUMULATIVE I 2015ACTUAL I 2016 CURRENT I 2017 PROPOSED I 2018 PROPOSED I 2019

OUTPUT/ INDICATOR
PROPOSED
I I Phvsical I Financial I Phvsical I Financial I Physical I Financial I Physical I Financial I Phvsical I Financial I Phvsical I
Financial

1
2
3

SUMMARY/ OVERALL, %
Physical
Financial/Budget
Time Elapsed
5. IMPLEMENTATION PROBLEMS/ ISSUESI HIGHLIGHTS

Prepared: I Certijied Correct: I Approved:

Budoet Officer Plannina Officer Date IChief Accountant IProiect DirectorlManaoer

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 709-A

FOREIGN-ASSISTED PROJECT PROFILE

1. Project l.D. : 13. LOAN TERMS AND CONDffiONS

2. Project Title : Foreign Exchange Used
3. Donor / Creditor : ICC :
4. Loan / Grant No. : Project Appraisal :
5. Implementing GOCC/GOCCs : Loan Negotiation :
6. Executing GOCC/GOCCs :
Financing Ratio :
7. Implementation Schedule/
MILESTONES : I ORIGINAL I I REVISED I
LOAN AMOUNT
(In Original Currency) :
ICC-TB Approval
!CC-Cabinet Committee Approval ALLOCATION OF
ICC-NEDA Board Approval PROCEEDS OF LOAN
FOA Issuance (In Original Currency
Loan Signing per Loan Aareementl :
Loan Effectivity
Project Duration
I Category I I Original I Revised I% Share I
Physical Start Category I (Specify)
Physical Completion Category n
Loan Closing Date
8. TotaI Project Cost (TPC) :
9. Sector :
10. Sub-sector : LOAN CANCELLATIONS
11. Project Description / Objectives : Amount :
Effective Date :

Interest During
Construction (!DC) :
12. Project Location/s : Interest Rate :
Service Charge :
Management Fee :
Service Charge :
Commitment Fee :
Overdue Charge :
Maturity Period :
Grace Period :

14. COST BY FUND SOURCE & AVAILMENT MODE

Amortization / Debt
TOTAL PROJECT COST (TPC) Service Schedule :
ORIGINAL I REVISED
I I Amount I
I I Date Due I (In OC)
Currency Phil Peso Currency Phil Peso
1. Repayment of PrincipaI I
Loan Proceeds
Working/Imprest Fund 2. Repayment of Principal II (If Applicable)
Direct Payment
Others (Specify)
Grant Proceeds
Working Fund / Cash
In Kind / Non-Cash
Government of the Philippines (GOP)
National Government (NG)
Local Government Units (LGUs)
Others
Government-Owned &
Controlled Corporation (GOCC)
Government Funding
Instituton (GFI)
Beneficiary/ies

Availment as of (latest budget year)

Loan/Grant Proceeds
Peso Counterpart
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

15. FORWARD OBLIGATIONAL AUTHORITY

LOAN PROCEEDS
Cash Non-Cash PESO COUNTERPART TOTAL
PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL

YEAR 1
YEAR 2
YEAR 3
YEAR 4
YEAR 5
YEAR 6
TOTAL,GOCC

16. ALLOCATION BY PROJECT CATEGORY

LOAN PROCEEDS
Cash Non-Cash PESO COUNTERPART TOTAL
PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL

Category 1

Category 2

Category 3

17. ALLOCATION BY PROJECT COMPONENT

LOAN PROCEEDS
Cash Non-Cash PESO COUNTERPART TOTAL
PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL

Component 1

Component 2

Component 3

18. ALLOCATION BY LOCATION

LOAN PROCEEDS
PESO COUNTERPART TOTAL
Cash Non-Cash
PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL

PMO
Central Office
Region I
Region II
Region n

19. PHYSICAL/ FINANCIAL TARGET by Major Indicator/Output

Y1 Y2 Y3 YN TOTAL
OUTPUT/ INDICATOR Ph sical Financial Ph sical Financial Ph sical Financial Ph sical Financial Ph sical Financial

SUMMARY

%to total
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 709 and 709-A: REQUIREMENT OF FOREIGN ASSISTED

PROJECTS AND FOREIGN-ASSISTED PROJECT PROFILE

GUIDELINES IN ACCOMPLISHING THE FORM

NOTE: Accomplish one form for every foreign-assisted project. For project with multi-implementing GOCCs (with
one or multi-donors/creditors), each implementing GOCC shall accomplish the form for its own component. In
addition, the lead/executing GOCC shall be responsible for the submission of an overall project profile. Complete
all information requested.

Frequency of Submission

DBM Form No. 709 Yearly during budget preparation/consultations.

DBM Form No. 709-A Once during the project's implementation and if
there are approved revisions (total project cost, loan
cancellation, etc.) an updated form shall be
submitted.

DBM FORM No. 709

For boxes 1, 2, 3 and 4:

Cumulative 2014 Refers to the actual obligations incurred from the start of the
project up to December 31, 2014

2015 Actual Refers to the project's 2015 actual obligations based on the
GOCC's final trial balance as of December 31, 2015. The
amounts should be disaggregated as to expense class,
category, component and allocation by location.

2016 Current Refers to the 2016 current program per the 2016 GAA of
each FAP. It also includes reprogramming/realignment,
automatic appropriations, continuing allotment (unreleased
appropriation and unobligated allotment) and additional
programming from Special Purpose Funds. The amounts
should be disaggregated as to expense class, category,
component and allocation by location.

2017 Proposed Refers to the 2017 proposed program for each FAP. This
shall correspond to the program in Schedules A, B and C
and if possible, to the allocation (for the year) per approved
FOA as indicated in Part I, Item 15. The amounts should be
disaggregated as to expense class, category, component
and allocation by location.

For Box 4:
Cumulative A. Physical
As of Refers to the actual accomplishment of the project from the
Dec. 31, 2014 start up to December 31, 2014.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

B. Financial
Refers to the actual obligations incurred from the start of the
project up to December 31, 2014.

For Box 5:
Refers to the problems/issues encountered during its
implementation. May indicate the following information for
tracking purposes: (1) target/completion date; (2)
responsibility centers; (3) status/remarks; (4) revised action
plan/target date; etc.

NOTE: All proposals for new loan-assisted projects must have been
approved by the Investment Coordination Committee (ICC)-Cabinet
Committee Level as of March 31, 2016 and appraised for funding
implications for the years 2016 to 2019.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM No. 709-

A

Item 1 The project's "nickname" as agreed and recognized during the ICC
deliberations.

Item 2 The official title, project name identified in the project appraisal/loan
documents. For any change, indicate the old title enclosed in
parenthesis.
Illustration: RP-German Community Forestry Project, Quirino (Formerly
RP-German Integrated Rainforest Management Project)

Item 3 The name of the lending institution/donor agency/GOCC financing the

project.

Item 4 Identified loan/grant number in the loan/grant agreement.

Item 5 The national government agency/government-owned and controlled

corporation (NGA/GOCC) tasked with the implementation of the project.

Item 6 The lead NGA/GOCC tasked with the implementation of the project.

Item 7 Historical background of the project from its deliberation, approval,

implementation and completion.

Item 8 As approved by the ICC and as negotiated or noted by the lending

institution.

Item 9 Sectoral classification under which the project is

categorized. Item 10 Sub-sectoral classification of the project.

Item 11 Brief description/objectives/purpose of the project

Item 12 Areas to be covered by the project down to province/municipality (if

applicable)

Item 13 Terms and conditions of the loan agreement

Item 14 Project cost by mode of availment and funding source in original currency
and its peso equivalent. Foreign exchange used should be the ICC rate.
Provide a summary data of total loan proceeds availment and peso
counterpart after the total cost. Funding source are loan/grant proceeds
and peso (GOP) counterpart fund. Disaggregate loan/grant proceeds by
mode of availment ( working/imprest funct direct payment; while GOP for
costs which are borne by the Government of the Philippines including
imputed/attributed to regular GOCC budgets.

Item 15 Allocation by project category/component of the GOCC as reflected in the

loan/grant agreement, by loan/grant proceeds and peso (GOP) counterpart
fund. Include under each component the expense class (personal services,
maintenance and other operating expenses and
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

capital outla'I). The cash and non-cash allocation under the loan
proceeds for each expenditures may also be included.

Project Category - items of expenditures reflected under the allocation

of proceeds of loan (i.e. equipment, consultancr etc.)
See attached category grouping.

Project Component - group of activities performed to achieve a specific

major final output (MFO) (!:e. rural
infrastructure, reforestation).

Item 16 If possible, indicate the allocation of the project cost by region, etc.

Item 17 Cumulative budget status for specified periods/years.

Item 18 Physical targets and accomplishments by major performance indicator in

absolute numbers should correspond with a breakdown by project
component for the periods/years indicated. Express slippage/over
performance as the difference between target and accomplishment in
relative terms. Enclose slippage data in parenthesis.

Item 19 Major implementation problems encountered or expected in the course of

project execution. Include the causes of cost overrun which is the
difference between the original cost and the revised cost.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 710

PROJECTS WITH PRIVATE SECTOR FUNDING PARTICIPATION

(IN THOUSAND PESOS) FY
2017

DEPARTMENT:
CORPORATION:
NATURE OF PRIVATE EXTENT OF ESTIMATED ANNUAL REQUIREMENTS
PRIVATE SECTOR PRIVATE PROJECT TOTAL Year4
PROJECT SECTOR ENTITY SECTOR DURATION PROJECT Year1 Year2 Year3 and Beyond
PROJECT TITLE DESCRIPTION PARTICIPATION INVOLVED PARTICIPATION (Start-Finish) COST 2015 2016 2017 2018

New:

On-going:

Prepared by: Approved by:

Responsible Officer Date Head of Corporation Date

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 710

PROJECTS WITH PRIVATE SECTOR
FUNDING PARTICIPATION

GUIDELINES IN ACCOMPLISHING THE FORM

1.0 This form seeks to obtain data on development programs and projects to be undertaken
for FY 2017 through the private sector under various financing arrangements with
government corporations.

2.0 Under the Project Title, indicate the name of the project as follows:

2.1 New Projects are those for negotiation and implementation after December 31,
2016.

2.2 On-going Projects are those covered or expected to be covered by final

agreements on or before December 31, 2016.

3.0 Project Description should include the name location and a brief description of the
objectives/targets of the project.

4.0 Nature of Private Sector Participation must contain information on the various
arrangements for project implementation schemes between the government and the
private sector entity, such as, Build-Operate-and-Transfer (BOT) scheme, Build-Own-
and-Operate (BOO), Build-Transfer-and Operate (BTO), Build-and-Transfer (BT), Build-
Lease-and-Transfer (BLT), etc.

5.0 Private Sector Entity Involved shall include the name of the firm/s engaged in the
project.

6.0 Extent of Private Sector Participation shall reflect the private firm exposure in the
project expressed in terms of percentage.

7.0 Project Duration refers to the period from start to finish of the project.

8.0 Total Project Cost refers to the amount necessary to undertake and complete the
project.

8.1 Indicate under this column the total project cost which shall reflect the
government and private sector funding to the project. This shall be further
segregated into private and national government cost.

8.2 The amounts under item 8.1 above shall be further disaggregated based on
estimated annual funding requirements from start to finish.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 711

GENDER AND DEVELOPMENT (GAD) PLAN AND BUDGET FY 2017

Department:
Corporation:
Major Final Output:

Program/Activity/Pr Gender GAD Objective Identified GAD Target GAD GAD Budget
oject Issue/Concern Activity Performance
Indicator

TOTAL

Prepared by: Approved by: Date:

CHAIRPERSON OF GAD FOCAL POINT HEAD OF CORPORATION DAY/MO/YR

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 711

GENDER AND DEVELOPMENT {GAD) PLAN AND BUDGET

GUIDELINES IN ACCOMPLISHING THE FORM

This form presents the agency GAD plan and budget for FY 2017.

Column (1) Program/Activity/Project

The objective for reviewing the agency mandate and existing P/A/P(s) is to surface the
gender issues that the GOCC should address. GOCC P/A/P(s) to be reviewed must be major,
centerpiece programs.

The Gender Equality and Women's Empowerment Framework shall be the guiding framework
in reviewing the GOCC's existing P/A/P(s). Sex-disaggregated data must also be used when
analyzing the GOCC's existing P/A/P(s). The Framework Plan for Women, the Philippine Plan for
Gender-responsive Development and the Convention on the Elimination of All Forms of
Discrimination Against Women may serve as references for identifying the gender issues that
the GOCC must address. Consultations with gender-aware women and the GOCCs' clientele
should likewise be undertaken to validate and further define the gender issues articulated in
the above mentioned documents.

GOCCs without sex-disaggregated data must identify the disaggregation of data by sex as a
GAD activity to be prioritized for implementation so as to avoid reporting the same problem in
the following years.

Column (2) Gender Issue/Concern

The objective of this action then is to prioritize the gender issues that the GOCC will commit to
address within the year.

A gender issue can be classified as client-focused or organization-focused. A client focused

gender issue articulates the extent of disparity of women and men over benefits from and
contribution to a program and/or project of the GOCC. On the other hand, an
organization-focused issue points to the gap in the capacity of the organization to integrate a
gender dimension in the activities of its programs and projects.

The GAD Focal Point, however, must ensure that gender issues that have not been prioritized
shall be addressed by the GOCC in the next planning year.

Column (3) GAD Objective

The objective at this point is to clarify and spell-out what the GOCC intends to accomplish vis-
a-vis each gender issue that the GOCC commits to address.

The GAD objective must describe the intended outcome rather than merely state the
intended activities of the GOCC. It must be specific, measurable, attainable, realistic and
time-bound.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

Identifying intended outcomes will help the GOCC identify appropriate GAD activities; keep its
direction and ensure proper focus during implementation; and assess its accomplishments and
gains vis-a-vis the gender issues identified.

Column (4) Identified GAD Activity

The objective of this action is to identify corresponding interventions for each gender issue
that the GOCC commits to address.

Said interventions may take the form of the GOCCs' existing P/A/P(s) but enhanced with the
GAD perspective OR it may take the form of a reformulated P/A/P. The activities that will
make the GOCC or the existing P/A/Ps of the GOCC address the gender issues of its clients or
organization are called GAD activities. The GAD activities can either be client-focused or
organization-focused.

Client-focused GAD activities are activities that seek to address the gender issues of the
GOCC's clients. For oversight GOCCs whose clients are government organizations, client-
focused GAD activities may include the review and integration of GAD in policies, database
systems, monitoring and evaluation, or integration of GAD in training modules of government
employees.

Organization-focused activities are activities that seek to: a) create the organizational
environment for implementing gender-responsive policies, programs and projects; and b)
address the gender issues of employees particularly those that affect women's performance as
government workers like sexual harassment, low participation of women in human resource
development undertakings and decision making structures and processes, and lack of support
to ease women's multiple burden such as daycare in the workplace.

GOCCs shall give premium to client-focused GAD activities than the organization focused GAD
activities.

Column (5) Target

The objective of this action is to identify the quantitative and qualitative results that the
GOCC is aiming for which will be the bases for monitoring and evaluating the GOCC's
accomplishments and achievements on GAD.

Results refer to the change that has occurred after implementing the activity. The two
types of results are the immediate results of the activity (output) and the more distant
change (outcome) that are anticipated or actually have occurred as a result of a series of
related activities and achieving a combination of outputs.

Column (6) Performance Indicator

The objective of this action is to identify the quantitative and qualitative measures of
progress vis-a-vis the achievement of the targets set by the GOCC.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

Quantitative indicators are measures or evidences that can be counted while

qualitative indicators are measures or evidences that provide meaning and
understanding of the clients' experiences.

Column (7) GAD Budget

The objective of this action is to determine the amount to be allocated by the GOCC for
the implementation of its GAD activities contained in the fourth column.
 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM FORM NO. 711-A

ANNUAL GAD ACCOMPLISHMENT REPORT FY 2015

Department :
Corporation:
Program/ Activity/ Gender Issue GAD Activity Results Cost Remarks
Project (2) (3) (4) (5) (6)
(1)

Prepared by: Approved by: Date:

CHAIRPERSON OF GAD FOCAL POINT HEAD OF CORPORATION DAY/MO/YR

 GUIMARAS STATE UNIVERSITY
GRADUATE SCHOOL

DBM Form No. 711-A

ANNUAL GAD ACCOMPLISHMENT REPORT

GUIDELINES IN ACCOMPLISHING THE FORM

Column (1) Programs/ Activities/Projects

GOCCs which have reviewed their programs/activities/projects for gender responsiveness

will proceed by filling up all the sections. Beginners in gender mainstreaming or those
GOCCs which have yet to create the environment supportive of gender mainstreaming
will start with the second section of the form. Beginners in gender mainstreaming
are those which have yet to: make key people in the GOCC appreciate and understand
gender; formulate internal policies that will support gender mainstreaming in the GOCC;
create mechanisms for GAD such as Focal Point and trainers' pool; and develop sex-
disaggregated databases.

To assess the progress in gender mainstreaming, agencies may use the "Gender
Mainstreaming and Evaluation Framework" (GMEF). It is a self-assessment tool which
will help GOCCs determine where they are in the gender mainstreaming continuum
and formulate measures towards progress. The GMEF is available for viewing and free
download at www.ncrfw.gov.ph. Hard copies may be purchased at the NCRFW
library.

Entries to this section shall include the title, objectives, target clientele, and the total
budget of the program, project or mainstream activities.

Column (2) Gender Issue

An issue may be reported as a gender issue if it:

• articulates the extent of disparity of women and men over benefits from and
contribution to a program and/or project of the GOCC (Client-Focused Issues), or

• points to the gap in the capacity of the organization to integrate a gender

dimension in the activities of its programs and projects (Organization Focused
Issues).

A gender issue is best drawn from a gender analysis or diagnosis and is supported by
data and statistics. The supporting data tells about the extent and magnitude of the
gender issue or bias being presented.

Column (3) GAD Activity

The GAD activity is a component of the regular programs, activities and projects of the
GOCC. An activity may be reported as a GAD activity if it seeks to:
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■ promote the equality between women and men in the distribution of benefits
and the opportunity to contribute to an GOCC program or project; and/or
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■ address the gaps in knowledge, skills, and attitudes of key personnel on gender
mainstreaming.
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It is important to note that in most areas of life, there are significant disparities between
women and men. In order to address the disparities, GOCCs have to uphold positive
actions to promote the interest of women. For example, in promoting women's
participation and involvement in farmer's cooperatives, it is not of value for GOCCs to
target and report 50% men and 50% women as participants since this will not change the
existing status of women as against men. In the same token, activities that target
women without clear articulation as to how they will contribute to closing in gender
gaps are likewise of little value. Examples of this are: procurement of violet uniforms
for the GOCC's women choral group members, laser tooth extraction for employees,
purchase of mineral water for employees, and construction of structures such as
covered path walks and tennis court.
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GAD activities may target women, men or both. Activities that have targeted men
may be reported as GAD activity for as long as the objective is to correct gender
disparities as in the case of establishing a network of men against sexual harassment in
the workplace or training and encouraging men to share in parenting and child-rearing
responsibilities.
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GOCCs, especially those which are new in gender mainstreaming may report activities
that are intended to develop or strengthen their institutional capacity for gender
mainstreaming.
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Column (4) Results

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This section shall reflect the consequences of the activity that has been conducted. It
shall provide a description of the change that has occurred after implementing the
activity. There are two types of results that have to be reported. The immediate
results of the activity (output) and the more distant change (outcome) that are
anticipated or actually have occurred as a result of a series of related activities and
achieving a combination of outputs. In cases where many activities are required to
come up with an output, it is recommended that the GOCC reflects all these activities
in the report.
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Column (5) Cost

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To avoid double counting and attributing the entire program or project cost as GAD
Budget, GOCCs will only report the actual cost for the conduct of the GAD
activities. The GOCC shall specify whether the funding was sourced from overseas
donors or from the GM or from both.
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Column (6) Remarks

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GOCCs are encouraged to report any deviation from their proposed plan and budget and
provide the reasons for the deviation as well as the factors that have facilitated or
hindered the implementation of gender mainstreaming in the GOCC.
 GUIMARAS STATE UNIVERSITY
GOCC: I l FY 2015 Actual ] FY 2016 Current
I GRADUATE I SCHOOL
] FY 2017 Proposed - Within the Ceiling
l FY 2017 Proposed - Above the Ceiling
I
I l FY 2017 Proposed - Total Proposed
NATIONAL GOVERNMENT
SUBSIDY/ EQUITY AND/OR CORPORATE BORROWINGS CORPORATE FUNDS SUBTOTAL Climate Change
LOANS OUTLAY Typology/ies
PROGRAM/ACTIVITY/PROJECT PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL PS MOOE co TOTAL
Ill I</ IJ/ 14/ lb/ lo/ (7) (8) (9) llU/ Ill/ 11</ llJ/ 114/ {lb/ {lb/ (17) (18)
A. PROGRAMS
I. General Administrationand Suppon
a. Activity1
t.Sub-Activity 1
Climate Change Component 1
co
R01
ROn
Climate Change Component n
co
R01
ROn
TOTAL A.I
II. Suppon to Operations
a. Actrvity1
1.Sub-Activity1
Climate Change Component 1
co
R01
ROn
Climate Change Component n
co
R01
ROn

2. Sub-Activityn
Climate Change Component 1
co
R01
ROn
Climate Change Component n
co
R01
ROn

TOTAL A.II

Ill. Operations
MF01
a. Activity1
1. Sub-Activity1
Climate Change Component1
co
R01
ROn
Climate Change Component n
co
R01
ROn

MF02
b. Activityn
1. Sub-Activity1
Climate Change Component 1
co
R01
ROn
Climate Change Component n
co
RO 1
ROn
TOTALA.111

TOTAL PROGRAMS AND ACTIVITIES

8. PROJECTS
I. Locally-Funded Projects
a. Project 1
Climate Change Component 1
co
R01
ROn
Climate Change Component n
co
R01
ROn
Sub-Total
II. Foreign-AssistedProjects
a. Project 1
Climate Change Component 1
co
R01
ROn
Climate Change Component n
co
R01
ROn
Sub-Total

TOTAL CLIMATECHANGE OBLIGATIONS

Prepared by: Approved by:

FINANCE OFFICER Date Head of Corporation Date

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D
B
M

F
O
R
M

7
1
2

CLIMATE CHANGE EXPENDITURES

(In P'000)
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DBM FORM 712

CLIMATE CHANGE EXPENDITURES

Instructions

This form reflects the summary of climate change expenditures. It shall be

accomplished as follows:

Fill in the name of the Government-Owned or Controlled Corporation and tick mark
appropriate year.
Indicate under this Column, the P/A/Ps in the same level of detail as required in DBM Form
No. 706. (Please refer to Instructions for the details.) Also indicate the code of Climate
Change (CC) component as indicated in DBM-CCC JMC No. 2014-01. The Climate Change
Component shall refer to the UACS Subsector Code.

Indicate under these Columns, the amount for the National Government Subsidy/Equity
and/or Loans Outlay by Expense Class (MOOE, FINEX and CO) of the GOCC specifically
for the Climate Change Strategic Priorities, Sector, and Sub Sectors. The total amount to be
tagged shall not exceed the amount for a particular P/A/P under DBM Form No. 706
specifically the National Government Subsidy/Equity and/or Loans Outlay.

Indicate under these Columns, the amount for the Corporate Borrowings by Expense Class
(MOOE, FINEX and CO) of the GOCC specifically for the Climate Change Strategic
Priorities, Sector, and Sub-Sectors. The total amount to be tagged shall not exceed the
amount for a particular P/A/P under DBM Form No. 706 specifically the Corporate
Borrowings.

Indicate under these Columns, the amount for the Corporate Funds by Expense Class
(MOOE, FINEX and CO) of the GOCC specifically for the Climate Change Strategic
Priorities, Sector, and Sub-Sectors. The total amount to be tagged shall not exceed the
amount for a particular P/A/P under DBM Form No. 706 specifically the Corporate Funds.

Indicate under these Columns, the amount for the Subtotal amount by Expense Class
(MOOE, FINEX and CO) of the GOCC specifically for the Climate Change Strategic
Priorities, Sector, and Sub-Sectors. The total amount to be tagged shall not exceed the
amount for a particular P/A/P under DBM Form No. 706 specifically the Subtotal amount.

Indicate the appropriate Climate Change Typology/ies as indicated in DBM-CCC JMC No.
2014-01 under the UACS subsector indicated in Column 1.

Reference:
https://www.dbm.gov.ph/wp-content/uploads/Issuances/2017/Corporate%20Budget
%20Memorandum/CMBNo.39--AnnexB.pdf

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NAME OF REPORTER: ALLEN JOY F. CLAMOR

SEMESTER: Summer 2022
COURSE: School Finance and Business Administration
PROFESSOR: Eleanore Dagala, PhD
Topics: Economics of Purchasing
Budget as an instrument of control

Purchasing means procurement of goods and services from some external agencies. The object
of purchase department is to arrange the supply of materials, spare parts and services or semi-
finished goods, required by the organization to produce the desired product, from some agency
or source outside the organization.

Types of Purchases
Personal Purchases.
Mercantile Purchasing.
Industrial Purchasing.
Institutionalized or government purchasing

Personal Purchase means a purchase of Goods and/or Services, the requirement for which is
not for the City of any of its purposes but is personal to the Person requesting the purchase.

Mercantile applies only to the actual purchase and sale of goods, according to one's line of
business; the mercantile class in a community comprises all such as are actually in the business
of buying and selling.

1. Industrial Purchasing System A method used by businesses to buy products and/or services. A
purchasing system manages the entire acquisition process, from requisition, to purchase order,
to product receipt, to payment.

Government procurement or public procurement is the procurement of goods, services and

works on behalf of a public authority, such as a government agency.

Purchasing power is the value is the value of the currency expressed in terms of the number of
good or services that one unit of money can buy. It can weaken overtime due to inflation.
That’s because rising prices effectively decrease the number of goods or services you can buy.

This can also be known as buying economies. This refers to bulk buying where bulk discounts
are given for purchasing large amounts. Both the buyer and the seller gain as the purchaser
gets a cheaper price and seller sells more in a short period of time.

Purchasing power is a relative measure and is the most relevant when analyzed for changes
overtime. These changes in purchasing power are influence by multiple economic factor.

Inflation is the worst enemy of purchasing power. Inflation is the process where price levels
increase throughout the sectors of the economy, reducing the purchasing power of individuals
to buy commodities at current income levels. Inflation is neither inherently bad nor good. It is
ever-present and must be counterbalanced by increased wages, rates of interest, and other
factors over time. On the other hand, during deflation periods when prices drop, relative
purchasing power increases.

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Purchasing power depends on real income, i.e., the amount of income a person makes adjusted
for inflation. Employment levels and average salary levels tremendously influence the
purchasing power of an economy. The more people are employed, the more money they earn
and the more money they have to spend on products and services. This affects the total
purchasing power rather than having a relative shift. Employment does not impact the value of
a currency, but puts more money in the hands of people, increasing both commercial and tax
revenues.
Fluctuating exchange rates affect purchasing power. If one currency gets devalued against
another, the price of goods from the second country will be higher in the first country’s
currency. This does not directly affect the purchasing power for domestic products, but
businesses that depend on suppliers in the second country will have to pay increased prices for
imported goods. These higher costs will then be subsequently passed on to the customers,
leading to inflation and lower purchasing power.

If customers can’t afford a product or service they really need themselves, they will seek out
financial assistance from banks or other entities. So, the availability of credit for consumers and
businesses from financial institutions affect the total purchasing power in almost the same way
a higher income would. With more money at their disposal, customers and companies can
spend more, giving a boost to personal purchasing power. Lenders also earn interest, which
provides them with more money to spend in the economy.

This refers to the amount of goods/services provided by businesses versus the demand for the
same from consumers. Supply increases anytime companies start to produce more goods than
consumers currently purchase. This often leads to price reductions for customers, so businesses
can sell unsold inventory and recover the cost of production. Lower prices mean higher
consumer purchasing power. Higher demand has the opposite result. There are not enough
goods or services supply to meet demand; leading to higher prices for products and services –
lower purchasing power.

Taxes effectively lower an individual’s real income. So, higher taxes leave less money with
individuals and reduce their purchasing power.

The price of goods and services is one of the most important factors influencing the consumer’s
purchasing power. When the price falls, purchasing power increases, and when prices go up,
purchasing power goes down; provided that other factors stay the same. Prices change over
time and are usually calculated using consumer price index (CPI) by tracking the prices of a
basket of consumer goods like food, groceries, clothing, and fuel to show general changes in
consumer prices over time.

Budget as an Instrument of Control

Budgeting, as a control tool, provides an action plan to ensure that the organization's actual
activities are least deviated from the planned activities. Budgets are used to give an overview of
the organization and its operations.

Budgets can be defined as a quantitative statement, for a defined period of time, which may
include planned revenues, expenses, assets, liabilities, and cash flows. Budgeting refers to the
process of designing, implementing, and operating budgets. Budgeting, as a control tool,
provides an action plan to ensure that the organization's actual activities are least deviated from
the planned activities.

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Budgets are used to give an overview of the organization and its operations. They are useful in
resource allocation where resources are allocated in such a way that the processes which are
expected to give the highest returns are given priority.

Budgets are also forecast tools and make the organization better prepared to adapt to changes
in the environment. They should be developed in such a way that they take into account the
strategic requirements of each of the functions.

The budgeting process usually uses a combination of both the top-down approach, where the
top management decides the budget and passes it on to the lower levels of management, and
bottom-up approach, wherein the lower levels of management set the budget and present it to
the top management who review it and suggest the required changes before implementation.

Budgeting refers to the process of designing, implementing, and operating budgets. Budgeting,
as a control tool, provides an action plan to ensure that the organization's actual activities are
least deviated from the planned activities. Budgets are used to give an overview of the
organization and its operations.

In a school, budget helps the principal and staff to develop plans for future and staff to develop
plans for future syllabus, instructional procedures, guidance services and student activities as it
helps in allocating expended funds for labour, facilities and administration programmes,
activities and projects.

References: http://www.britanica.com
http://www.icrimindia.org

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ED 218- SCHOOL FINANCE AND BUSINESS ADMINISTRATION

Professor: ELEANOR DAGALA, PhD
Reporter: MICHELLE GRACE A. FRANCISCO
RODORA C. VICTORIANO
Topic: FINANCE AND PERSONNEL
 Teacher’s Salary
 The Salary Schedule
 Salary Policy to Accompany the Schedule
 The merit system as basis for Salary determination
 The administrative Salary
 Liability Insurance for Teachers

Teacher’s Salary

Teachers are important in Society they are not only role models but also serve as guides to our children.
They deserve to be treated with respect as well as be given good compensation.

Public Teacher Salary in the Philippines

Position with 2019 2020 2021 2022 2023

Corresponding (Last SSL) (1st Tranche) (2nd Tranche) (3rd Tranche) (4th Tranche)
Salary Grade
Teacher I 20,754 22,316 23,877 25,439 27,000
Salary Grade 11
Teacher II 22,938 24,495 26,052 27, 608 29, 165
Salary Grade 12
Teacher III 25,232 26754 28,276 29,798 31,320
Salary Grade 13
Master Teacher I 40,637 42,159 43,681 45,203 46,725
Salary Grade 18
Master Teacher II 45,269 46,791 48,313 49,835 51,357
Salary Grade 19
Master Teacher III 51,155 52,703 54,251 55, 799 57, 347
Salary Grade 20
Master Teacher IV 57,805 59,353 60,901 62,449 63,997
Salary Grade 21

The Salary Schedule

A salary schedule, also called a salary matrix, is an outline of pay levels that an employee can achieve.
Employers offer these salary matrices in table format. The top row of a schedule of salaries shows
headings that represent variations in types of employees, with descending columns that show salary
levels.

Salary Policy to Accompany the Schedule

Republic Act No. 11466 otherwise known as the “Salary Standardization Law of 2019

An Act modifying the salary schedule for civilian government personnel and authorizing the
grant of additional benefits and for other purposes.

Said Act Also state that the modified salary Schedule for Civilian Personnel shall be
implemented in four (4) Tranche, i.e., from FY 2020 to FY 2023

SECTION 1. This Act shall be known as the “Salary Standardization Law of 2019”.

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SECTION 2 Statement of Policy- It is hereby declared the policy of the State to provide all government
personnel a just and equitable compensation in accordance with the principle of equal pay for work of
equal value. In pursuing this policy, the State shall ensure that:

a. Differences in pay shall be based upon substantive differences in duties, responsibilities,

accountabilities and Qualification requirements of the positions.
b. The compensation for all civilian government personnel shall be standardize and
rationalized across all government agencies to create an enabling environment that will
promote social justice, integrity, efficiency, productivity, accountability and excellence in the
civil service.
c. The compensation of all civilian personnel shall generally be competitive with those in the
private sector doing comparable work in order to attract, retain and motivate a corps of
competent and dedicate civil servants.
d. A performance-based incentives scheme which integrates personnel and organizational
performance shall be established to reward exemplary civil servant s and well-performing
organizations.
e. The compensation scheme shall take into consideration the financial capacity of the
government and shall give due regards to the efficient allocation of funds for personnel
services, which shall be maintained at a realistic level in proportion to the overall
expenditure of government.

SECTION 3. Coverage

This Act Shall apply to all civilian government personnel in the Executive, Legislative and Judicial
Branches, Constitutional Commission and other Constitutional Offices, government-owned or –
controlled corporations (GOCCs) not covered by Republic Act No. 10149, and local government
units(LGUs). This Shall cover government personnel whether regular, contractual or casual, appointive
or elective; and on full-time or part-time basis.

SECTION 4. Exclusions

The following shall be excluded from the coverage of this Act:

a. Military and uniformed personnel;

b. GOCCs under Republic Act No. 10149 which shall be covered by a Compensation and Position
Classification System(CPCS) established by the Governance Commission for GOCCs (GCG) and
approved by the President of the Philippines; and
c. Individual whose service are engaged through job orders, contracts of service, consultancy or
service contracts with no employer-employee relationship.

SECTION 5. Position Classification System

The following re-categorized groups of classes of positions prescribed and defined under Item(3) of Joint
Resolution No. 4, series of 2009 shall be maintained, i.e.: (a) Sub-professional Category; (b) Professional
Category; and (c) Executive Category. The index of Occupational Services, Occupational Groups, Classes
and Salary Grades(IOS, for brevity) shall continually be reviewed and updated by the Department of
Budget and Management (DBM) in consideration of substantial changes in and complexity of duties and
responsibilities of positions, work methods, skills, competencies, and other relevant factors.

SECTION 6. Compensation System

The Total Compensation Framework established under Item (4) of Joint Resolution No. 4 series of 2009,
consisting of the following components, shall continue to be adopted:

a. Basic Salaries including Step Increments;

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b. Standard Allowance and Benefit;

c. Specific-Purpose Allowances and Benefits; and
d. Incentives.

SECTION 7. Salary Schedule, Including Step Increments

The modified Salary Schedule for Civilian Personnel, to be implemented in four (4) tranches, Shall be as
follows:

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SECTION 8. Mid-year Bonus

As part of Incentives under the Total Compensation Framework, the Mid-Year Bonus
equivalent to one (1) month basic salary as of May 15 of a given year, shall be granted to those who
have rendered at least four (4) months of satisfactory service and are still in the service as of same
date, to be given not earlier than May15 of every year.

SECTION 9. Program on Awards and Incentives for Service Excellence (PRAISE)

The PRAISE instituted by the Civil Service Commission (CSC) pursuant to the provision of
Executive Order No. 292 ( Administrative Code of 1987) stipulating the establishment of an employee
suggestions and incentive award system, shall be categorized under the Incentive component of the
Total Compensation Framework. The guidelines on the monetary and/or non- monetary rewards for
recognition of personnel under the PRAISE shall be issued by the CSC in consultation with the DBM.

SECTION 10. Compensation Adjustment for Personnel of Local Government Units

The modified Salary Schedule and additional Incentives authorized herein may be granted to
personnel of LGUs subject to compliance with the Personnel services (PS) limitation in the LGU budget
under Section 325 and 331 of Republic Act No. 1760 and authorization from the Sanggunian as provide
under Sections 447(a), 458(a) and 468(a) of Republic Act No. 7160.

SECTION 11. Implementation Schedule

For personnel of national government agencies (NGAs), the Salary Schedule in Section 7 hereof shall
be implemented in four (4) tranches, with the first tranche beginning on January 1, 2020, the second
tranche beginning January 1, 2021, the third tranche is beginning January 1, 2022, the fourth tranche
is January 1, 2023.

SECTION 12. Exempt Entities

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Exempt entities refer to(a) government agencies that are not covered by the CPCS authorized under
Republic Act No. 6758, as amended: (b) GOCCs governed by the (CPCS) established by GCG under
Republic Act No. 10149; and (C) those authorized by aw and have actually adopted their own
compensation and position classification system.

SECTION 13. Application to Certain Officials

Pursuant to section 6 of Article VII and Section 10 Article VI of the Constitution, the salaries authorized
herein for the President of the Philippines, Vice- President of the Philippines and Members of
Congress shall take effect only after the expiration of the respective terms of the present incumbents.

SECTION 14. Funding Sources

The Funding sources for the amounts necessary to implement this Act shall be as follows:

(a) For NGAs the amount needed for the salary adjustment in FY 2020 shall be charged against any
available appropriations in FY 2020 General Appropriations Act and any other available and valid
appropriations. Thereafter, such amounts as are needed shall be included in the annual General
Appropriations Act.

(b) For GOCCs, the amounts shall come from their respective corporate funds in the corporate
operating budgets approved by the DBM. GOCCs which do not have sufficient funds shall only partially
implement the rates of compensation authorized herein: Provided, That any partial implementation
shall be at uniform proportion of such rates for all positions in each GOCC.

(c) For LGUs, the amounts shall be charged against their respective local government funds in
accordance with the pertinent provision of this Act and Republic Act No. 7160.

SECTION 15. Implementing Guidelines

The DBM shall issue the guidelines necessary to implement specific provision of this Act.

SECTION 16 Separability Clause

If , for any reason, any section or provision of this Act is declared to be unconstitutional or invalid, the
other sections or provision hereof which are not affected thereby shall continue to be in full force and
effect.

SECTION 17.Applicability of Presidential Decree No. 985 as Amended by Presidential Decree No. 1597
and Other Related Laws

All provision of Presidential Decree No. 985, as amended by Presidential Decree No. 1597; Republic
Act No. 6758: Joint Resolution No. 1, series of 1994: Joint Resolution No 4, series of 2009; and
executive Order No. 201, series of 2016, which are not inconsistent with, expressly modified, revoked
or repeal in this Act shall continue to be in full force and effect.

SECTION 18 Repealing Clause

All laws, decrees, orders, rules or regulations or parts thereof inconsistent with provisions of this Act
are hereby repealed, amended or modified accordingly

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The Merit System as basis for Salary Determination

BENEFITS AND INCENTIVES
Yearly Incentives
Clothing/Uniform Allowance Php 6,000
Mid-year Bonus 1-month basic salary
Year-end Bonus 1-month basic salary
Cash Gift Php 5000
Productivity Enhancement Incentives (PEI) Php 5000/year
Anniversary Bonus Php 3000 (NOTE: given only during a milestone
year which is every 5 years)
Performance- Base Bonus Ranges from 50-65% of the basic monthly
depending on School performance
Proportional Vacation Pay (PVP) 70 days PVP during summer and Christmas
break for those who have rendered full services
during the school year
Cash/Chalk Allowance Before-Php 3500/year/teacher
Nov. 9, 2020, Under Senate Bill 1092, will
increase as follows:
SY-2021-2022-Php 5,000
SY-2022-2023-Php 5,000
SY-2023-2024-Php 7,500
SY-2024-2025-Php 10,000

OTHER BENEFITS AND INCENTIVES

 One step increment for every three (3) years of continuous satisfactory
performance

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 One of the two-step increments due to meritorious performance using the

Results-based Performance Management System (RPMS)
 Loyalty Cash Incentive depending on the number of years in service (starting
on the 10th year amounting to P10,000 and P5,000 after every 5 years)
 Special Hardship Allowance to teachers assigned in hardship posts (cannot be
reached by regular means of transportation through hiking or
Banca/motorcycle rides), mobile teachers, and multigrade teachers (15-25%
of basic salary). Update: May 25, 2021, Special Hardship Allowance
increase to 25% of the monthly basic salary of the personnel
 Honoraria for teaching overload subject to funds availability
 Leave privileges (Maternity, paternity, study leave)
 Additional incentive/allowances from LGU (selected divisions)
 Vacation service credits (maximum of 15 days per year)
 For mobile teachers, P2,000 per month for transportation allowance (Program
Support Fund)
 For mobile teachers and DALCs, P5,000 per year for instructional materials
 In-service training (Program Support Fund)

The Administrative Salary

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General Administrative
Class Class Salary Salary
ID Grade
ADA1 Administrative Aide I 1 Php 12, 517
ADA2 Administrative Aide II 2 Php 13,305
ADA3 Administrative Aide III 3 Php 14,125
ADA4 Administrative Aide IV 4 Php 14,993
ADA5 Administrative Aide V 5 Php 15, 909
ADA6 Administrative Aide VI 6 Php 16,877
ADAS1 Administrative Assistant I 7 Php 17,899
ADAS2 Administrative Assistant II 8 Php 18,998
ADAS3 Administrative Assistant III 9 Php 20,402
ADAS4 Administrative Assistant IV 10 Php 22, 190
ADAS5 Administrative Assistant V 11 Php 25,439
ADAS6 Administrative Assistant VI 12 Php 27,608
SADA1 Senior Administrative Assistant 13 Php 29,798
I
SADA2 Senior Administrative Assistant 14 Php 32, 321
II
SADA3 Senior Administrative Assistant 15 Php 35, 097
III
SADA4 Senior Administrative Assistant 16 Php 38, 150
IV
SADA5 Senior Administrative Assistant 18 Php 45, 203
V
ADO1 Administrative Officer I 10 Php 22, 190
ADO2 Administrative Officer II 11 Php 25,439
ADO3 Administrative Officer III 14 Php 32, 321
ADO4 Administrative Officer IV 15 Php 35, 097
ADO5 Administrative Officer V 18 Php 45, 203
SADOF Supervising Administrative 22 Php 69, 963
Officer
CADOF Chief Administrative Officer 24 Php 88, 410
Positions to be converted to generic class titles
ADA Administrative Assistant 8 Php 18,998
ADO1 Administrative Officer I 11 Php 25,439
ADO2 Administrative Officer II 15 Php 35, 097
ADO3 Administrative Officer III 18 Php 45, 203
ADO4 Administrative Officer IV 22 Php 69, 963
ADO5 Administrative Officer V 24 Php 88, 410

SCHOOL, COLLEGE AND UNIVERSITY TEACHING

Class ID Class Salary Salary

Grade
GUIDC1 Guidance Counselor I 11 Php 25,439
GUIDC2 Guidance Counselor II 12 Php 27, 608
GUIDC3 Guidance Counselor III 13 Php 29, 798
GCOOR1 Guidance Coordinator I 14 Php 32, 321
GCOOR2 Guidance Coordinator II 15 Php 35, 097
GCOOR3 Guidance Coordinator III 16 Php 38, 150
TCH1 Teacher I 11 Php 25,439

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TCH2 Teacher II 12 Php 27, 608

TCH3 Teacher III 13 Php 29, 798
HTEACH Head Teacher I 14 Php 32, 321
1
HTEACH Head Teacher II 15 Php 35, 097
2
HTEACH Head Teacher III 16 Php 38, 150
3
HTEACH Head Teacher IV 17 Php 41, 508
4
HTEACH Head Teacher V 18 Php 45, 203
5
HTEACH Head Teacher VI 19 Php 49, 835
6
MTCHR1 Master Teacher I 18 Php 45, 203
MTCHR2 Master Teacher II 19 Php 49, 835
MTCHR3 Master Teacher III 20 Php 55, 799
MTCHR4 Master Teacher IV 21 Php 62, 449
SPET1 Special Education Teacher I 14 Php 32, 321
SPET 2 Special Education Teacher II 15 Php 35, 097
SPET 3 Special Education Teacher III 16 Php 38, 150
SPET 4 Special Education Teacher IV 17 Php 41, 508
SPET 5 Special Education Teacher V 18 Php 45, 203
SPST1 Special Science Teacher I 13 Php 29, 798
SPST2 Special Science Teacher II 16 Php 38, 150
SPST3 Special Science Teacher III 19 Php 49, 835
SPST4 Special Science Teacher IV 22 Php 69, 963
SPST5 Special Science Teacher V 24 Php 88, 410
SFC1 School Farming Coordinator I 13 Php 29, 798
SFC2 School Farming Coordinator II 14 Php 32, 321
SFC3 School Farming Coordinator III 15 Php 35, 097
VOCIS1 Vocational Instruction 16 Php 38, 150
Supervisor I
VOCIS2 Vocational Instruction 17 Php 41, 508
Supervisor II
VOCIS3 Vocational Instruction 18 Php 45, 203
Supervisor III
INST1 Instructor I 12 Php 27, 608
INST2 Instructor II 13 Php 29, 798
INST3 Instructor III 14 Php 32, 321
AP1 Assistant Professor I 15 Php 35, 097
AP2 Assistant Professor II 16 Php 38, 150
AP3 Assistant Professor III 17 Php 41, 508
AP4 Assistant Professor V 18 Php 45, 203
APRO1 Associate Professor I 19 Php 49, 835
APRO2 Associate Professor II 20 Php 55, 799
APRO3 Associate Professor II 21 Php 62, 449
APRO4 Associate Professor IV 22 Php 69, 963
APRO5 Associate Professor V 23 Php 78, 455
PROF1 Professor I 24 Php 88, 410
PROF2 Professor II 25 Php 100, 788
PROF3 Professor III 26 Php 113, 891
PROF4 Professor IV 27 Php 128, 696
PROF5 Professor V 28 Php 145, 427

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PROF6 Professor VI 29 Php 164, 332

CPROF College Professor 30 Php 185, 695
UNIPRO University Professor 30 Php 185, 695
F

SCHOOL, COLLEGE, UNIVERSITY AND TEACHING CENTER

ADMINISTRATION

Class Class Salary Salary

ID Grade
ASP1 Assistant School Principal I 18 Php 45, 203
ASP2 Assistant School Principal II 19 Php 49, 835
ASP3 Assistant School Principal III 20 Php 55, 799
SP1 School Principal I 19 Php 49, 835
SP2 School Principal II 20 Php 55, 799
SP3 School Principal III 21 Php 62, 449
SP4 School Principal IV 22 Php 69, 963
ASSP Assistant Special School 18 Php 45, 203
Principal
SPSP1 Special School Principal I 19 Php 49, 835
SPSP2 Special School Principal II 20 Php 55, 799
PSDS Public Schools District 22 Php 69, 963
Supervisor
ASDS Assistant School Division 25 Php 100, 788
Superintendent
SDS Schools Division 26 Php 113, 891
Superintendent
IPTS Industrial Project Training 18 Php 45, 203
Supervisor
CAD1 College Administrator I 25 Php 100, 788
CAD2 College Administrator II 26 Php 113, 891
CBM1 College Business Manager I 16 Php 38, 150
CBM2 College Business Manager II 19 Php 49, 835
CBM3 College Business Manager III 22 Php 69, 963
CBM4 College Business Manager IV 24 Php 88, 410
ACDH Assistant College Department 17 Php 41, 508
Head
CDH College Department Head 20 Php 55, 799
R1 Registrar I 11 Php 25, 439
R2 Registrar II 15 Php 35, 097
R3 Registrar III 18 Php 45, 203
R4 Registrar IV 22 Php 69, 963
R5 Registrar V 24 Php 88, 410
SRE1 Student Record Evaluator I 11 Php 25, 439
SRE2 Student Record Evaluator II 15 Php 35, 097
SRE3 Student Record Evaluator III 18 Php 45, 203
SRE4 Student Record Evaluator IV 22 Php 69, 963

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Liability Insurance for Teachers

 GSIS Benefits: Retirement and Life Insurance Premiums (RLIP)
 PhilHealth Benefits: Hospitalization, Annual Physical Exam
 Employees Compensation Program (ECP) Benefits

REFERENCES
https://newstogov.com/public-school-teacher-salary-in-philippines/
https://www.dbm.gov.ph/index.php/196-latest-issuances/budget-circular/
2018/1249-budget-circular-no-2018-4
https://www.officialgazette.gov.ph/downloads/2019/12dec/20200108-RA-
11466-RRD.pdf
https://www.dbm.gov.ph/wp-content/uploads/Issuances/2022/National-
Budget-Circular/NATIONAL-BUDGET-CIRCULAR-NO-588.pdf

NAME: MARILYN A. DUBRIA

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MARICEL A. CABRILLOS
KAREN MAE C. SOLOMON
SEMESTER: Summer 2022
COURSE: Educ 218 School Finance and Business Administration
PROFESSOR: Eleanore Dagala, PhD

The Educational Administration and School Finance

1. General competency of Educational Administration

2. Administrative roles in finance and business management

3. Qualification for administering school finance

General competency for Educational Administration

Educational administration is defined as an academic discipline that deals with the policy and
practice of managing organizations that provide education.

General competencies describe the combination of abilities, motivations, and traits required to
perform effectively in a wide range of jobs within the organization. Also known as soft skills, or
behavioral competencies, general competencies are an integral part of on-the-job success in
virtually every context and every occupation.

Administrative Support Core Competencies

Organization – Effective management, organization, and prioritization of office functions as well

as the work day/week/month for people, management and other stake-holders.

Communication – Clearly conveying and receiving messages to meet the needs of all. This
involves listening, interpreting and delivering verbal,

non-verbal, written and electronic messages.

Service Delivery – Understanding and meeting the needs of clients. Clients are individuals or
groups who use the department’s services.

Technical – Ability to accurately and thoroughly utilize office technology and to demonstrate
practical knowledge of information management, e-mail management and privacy protection
issues.

Adaptability – Personal willingness and ability to work in, and adapt to change.

Interpersonal – Working cooperatively and productively with others to achieve results.

Administrative Role in Finance

 They are responsible for strategizing on and planning for financial goals by working
daily to achieve and maintain the financial health of our organization. A finance
administrator will maintain accurate records and is required to remain compliant with
all laws and company policies at all times.

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Role of an Administration Finance

In order to effectively perform their responsibilities, administrators must fill the roles of:

1. leader

2. mentor

3. manager

4. decider

5. builder

Their duties may include fielding telephone calls, receiving and directing visitors, word
processing, creating spreadsheets and presentations, and filing. Additionally,
administrators are often responsible for office projects and tasks, as well as overseeing
the work of junior admin staff.

Financial Administrator Responsibilities:

 Gathering, analyzing, and interpreting relevant financial data.

 Evaluating and optimizing financial controls and procedures.

.Updating daily transaction records and assisting with payroll administration.

.Managing accounts receivable and payable, as well as expenses.

Finance Administrator responsibilities include maintaining records for all transactions,

preparing monthly and quarterly financial reports and processing reimbursements.

Business management

 focuses on organizing and managing a company's resources (including human capital).

 is people-centric.

 degrees put a lot of emphasis on communication, human resource management and

general-management theories.

4 Areas of business management

Originally identified by Henri Fayol as five elements, there are now four commonly
accepted functions of management that encompass these necessary skills:

1.planning

2. organizing

3. leading

4.controlling.

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Types of business management

1. Financial management

Financial management deals with finding a healthy balance between profit and risk so
that even with a setback, the business is profitable in the long term.

2. Marketing management

Marketing management focuses on the practical application of marketing techniques

and the management of a company’s marketing resources and activities.

3.Sales management

Sales management involves overseeing and leading sales teams. As a sales manager, you
drive your sales reps to foster strong relationships with prospects, convert them to leads
and move them through the sales pipeline. Sales management often works hand in hand
with marketing management.

4.Human resource management

Human resource management (HRM) focuses on the recruitment and management of

an organization’s employees.

5.Strategic management

Strategic management is the application of strategic thinking to the job of leading an

organization.

6. Production management

Production management is the decision making involved in the manufacturing of

products or services. Production management techniques are used in both
manufacturing and service industries.

7. Program and project management

Project management is the planning, execution and supervision of projects. Project

managers prioritize obtaining the tools or knowledge needed to fulfil both short-term
and long-term project requirements.

8.Knowledge management

Knowledge managers create, distribute and manage a company’s knowledge. Project

managers may turn to knowledge managers when their projects call for information that
would be difficult to find elsewhere.

9. Operations management

Operations management is the responsibility for ensuring that all departments of

business operations are efficient.

10.Service management

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Service management varies widely depending on the industry and the business.
Sometimes, it’s synonymous with IT service management, but the two sectors differ in a
few areas.

11. IT management

IT management focuses on overseeing and handling the technology resources of a

business to meet its needs and priorities. IT managers and teams ensure a business’s
technology is aligned with the company’s strategies.

12. Public relations management

In public relations management, you communicate with public figures, primarily

journalists, who can inform the public about your company’s latest news, products and
more.

13. Supply chain management

Supply chain management is the oversight of how raw materials move from
manufacturers, wholesalers or other starting points to your business.

14. Procurement management

Like supply chain management, procurement management can involve the acquisition
of products from another entity. It may also involve arrangements for services from
third-party providers, and its focus is typically more on budgetary limits and deadlines
than on the supply chain.

15. Research and development management

An R&D manager oversees the product research and development efforts of a team or
an entire company. R&D managers may manage researchers and developers, conduct
research and development tasks themselves, or perform both of these roles.

16. Engineering management

Engineering management and R&D management are among the types of management
with the most overlap. Engineering management may involve more manufacturing –
turning research into sellable items–than R&D management, but often, these two types
of management entail similar task.

17. Design management

Like R&D management, design management is the oversight of how products evolve
from an idea to a tangible item. However, design managers may focus equally on an
item’s appearance and functionality, whereas R&D managers often prioritize function
over form.

18. Quality management

Quality management is the oversight of all quality assurance tasks. It often involves
product or service planning. After customers or clients first use the product or service, a

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quality manager will assess the improvements that users seek and guide the team
through implementing these changes.

19. Risk management

Risk management involves assessing business practices and identifying problem areas.
Once potential flaws are identified, risk managers consult company executives and other
department heads to discuss how these risks can be minimized.

20. Change management

Change management is a broad type of management that addresses a wide variety of

company transitions, whether internal or external. Change management may entail
guiding teams through policy changes or the implementation of new teams.

21. Innovation management

Innovation management is the oversight of several other types of management.

Innovation managers may work to coordinate the tasks of R&D, strategic and change
managers in order to streamline work toward overarching company goals.

22. Facility management

As with other types of management, resource allocation plays a key role in facility
management. However, with facility management, the resource in question is usually a
full building, such as an office or data center.

QUALIFICATION FOR ADMINISTERING SCHOOL FINANCE

1. Bookkeeping - How to manage the books including the foundations of double-entry

bookkeeping and associated documents and processes.

Keeping Accounts and Records

• A school finance officer updates financial records by documenting each transaction, and
processing invoices and orders. The finance officer may also ensure that the school's
accounts conform to standard principles of governmental accounting and regulations
from a local government. Preparing and filing reports that highlight the school's financial
condition are also a school finance officer’s duty.

2. Costing - How to extract costing data and perform calculations to provide essential
information, to inform decision-making processes.

Cash Management

• Many schools are income generating businesses like any other, requiring a finance
officer to control and manage the money it generates. The officer oversees the money
that comes in and out of the school by monitoring financial distributions and

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investments. The finance officer might determine whether the school should use its cash
reserves or obtain loans for purchases or investments.

3. Procurement - How to obtain value for money using the procurement cycle when
purchasing goods and services in educational establishments
4. Preparing financial accounts - How to account for fixed assets and make end of year
adjustments to the financial accounts.

Financial Planning

• School financial officers also act as financial planners for the school. They might
collaborate with other school leaders to determine the school's objectives and how
finances can work toward those objectives. They ensure that available funds are used
effectively and transparently to reach goals.

5. VAT - How to account for VAT in order to comply with legislation and how to
perform the calculations needed to complete a VAT return
6. Internal control systems - How to identify the typical internal controls implemented
to protect educational establishments against financial fraud.

Implement Cash Management Strategies

• Cash management is a practice of ensuring that business money is properly used and
accounted for. A school financial officer does this by administering and controlling
school funds. The finance officer analyzes the school’s operations, identifying and
implementing strategies to reduce the time and money spent on day-to-day school
operations. These ordinary tasks include processing purchase orders, payroll
management and bill payments.

7. Budgeting - How to set a well-informed, balanced budget and identify variances

between budgeted and actual figures

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NAME: Evangeline F. Abrico

SEMESTER: Summer 2022
COURSE: Educ 218: School Finance and Business Administration
TOPIC: Procurement Process
PROFESSOR: Eleanore M. Dagala, PhD

PROCUREMENT PROCESS
Procurement Process
o At a first glance, the procurement process can appear to be a simple procedure.

Locate goods. Purchase goods. Receive goods. Pay goods. Done.

o Procurement is the process of finding and acquiring all the goods, services, and works an
organization needs to operate and fulfill its business model.

o Simply described, the procurement process begins with identifying needs, finding a
reliable supplier for it, paying for supplier’s goods and services, and finally accounting
for it.
o During the procurement process, procurement managers need to liaise with suppliers,
negotiate terms and conditions, inspect received orders as necessary and keep records
of all stages of the procurement process for auditing purposes.
Three Essential Components of the Procurement Process
1. Process
o Each company has its own well-designed procurement cycle that helps them stay
organized throughout the procurement process. This is essentially a guideline for every
person involved in the process to know their tasks and deadlines and the paper works
needed.
o To minimize any mistakes and avoid additional costs, each step in the procurement
process must be well-defined and followed through.
2. People
o These are the decision –makers responsible for placing orders or authorizing the steps in
the procurement process.
3. Paperwork or Electronic Records
o Companies rely on the records of each stage of the procurement process for future
reference and auditing purposes.
o These records inform procurement teams about payment terms, supplier performance,
general costs associated with specific orders, and contractual agreements.
Why is the procurement process important?
To identify and meet the company’s needs by finding the right vendors that meet your
company’s standards, delivery deadlines, and budget

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Without the procurement process, businesses can’t attain a competitive advantage in their
industry or increase their profitability
A well- established procurement cycle helps companies keep track of their spending, switch
suppliers and providers when needed, and maintain their clients and customers by seamlessly
supplying their products and services.
The 10 Steps of an Effective Procurement Process
Step 1: Identify Needs
The first step in the procurement process is recognizing the need for a product (a brand
new item, or something the company is re-ordering) or a service.
At this stage, it’s also important to establish the requirements that the
product/item/service must fulfill and how many are needed and how often.
Step 2: Submit a Purchase Request
The individual needing the purchase submits a purchase request to the company, usually
via the company’s e- procurement software.
Purchase requests (PRs) are typically reviewed by the procurement team or a financial
controller.
Step 3: Assess and Select Vendors
Every business needs to determine where to get their goods.
At this stage, CPOs evaluate potential vendors and their offers by using metrics such as
pricing, reputation in the industry, warranty options, quality of service, etc.
Step 4: Negotiate Price and Terms
After choosing a supplier, the procurement team will negotiate the best price and
specific terms (e.g. delivery times) for the purchase.
Then the purchasing process begins. Both parties need to sign a legally binding contract
that includes details such as pricing, the scope of work, delivery timelines, terms and conditions
and more.
Step 5: Create a Purchase Order
A Purchase Order (PO) is a formal contract used to buy the product.
It outlines the price, any discounts, quantity, specifications and terms and conditions of
the product or service and any other additional obligations
When PO is accepted in the purchasing process, the vendor will send an order
acknowledgment or an invoice according to the agreed payment terms.
Step 6: Receive and Inspect the Delivered Goods
Once delivered, the receiving company is responsible for inspecting the product and
accepting the receipt.

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The company can reject the receipt of the delivery if the product is not up to standard
(e.g. damaged or missing product). Rejection is almost always due to damaged product.

Step 7: Conduct Three-Way Matching

At this stage, the procurement team will use three-way matching to reconcile three
documents and ensure that the transaction is accurate:
1. Purchase Orders (POs)
2. Packaging Slips (these will arrive with the order)
3. Vendor Invoices
Three-way matching can identify and prevent discrepancies that result in huge losses of
income, so if a discrepancy is found, it should be investigated and resolved immediately.
Step 8: Approve the Invoice and Arrange Payment
If the supplier has met all contractual agreements and the quality of product or services
meet or exceed your standards, you can finish the purchasing process by approving their
invoice and arranging payment.
It is very important to make timely payments to the vendor to build a strong business
relationship with them.
Step 9: Record keeping
The receiving (buying) company must maintain proper
Records for bookkeeping and accounting purposes.
This means saving all relevant documents for every completed purchase.
Step 10: Analyze and Optimize the Procurement Cycle
Using the right automation tools, such as purchasing software, you can access valuable
data analytics about your procurement process.
You can understand spending by user, department, project or view budget performance by
department, location project, and account code.
How to Improve Procurement Cycle?
Use Procurement Software
Automating the purchasing and procurement process is necessary to streamline the
purchasing and procurement process
The right software will let you control your spending, eliminate paperwork, build a catalogue
of preferred and approved vendors and record every step of procurement process for auditing
purposes.
Hire the Right Talent

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CPOs run the show in the procurement, and their people skills are just as important as their
technical skills. They build strong relationships with the right vendors. This ensures on time
delivery of goods and services.
Hiring the right CPO/s not only saves on spending but also aligns your business with its goals
and vision. They understand the industry, customer behavior, seasonality and recognize trend.
Conduct Periodic Assessment
A periodic assessment of the procurement cycle and the suppliers ensures the optimization
of the procurement process.
Assessing things like supplier performance, supplier quality, and sourcing requirements will
show where there’s room for improvement and help identify red flags before they run into
major problems.
Implication
In a capsule, Organizing company’s purchasing process and introducing better
procurement practices can significantly impact company’s efficiency, output and bottom line.
Methods of Procurement:
o As a general rule, all procurement should be through public bidding.
o This is the policy of the Government of the Philippines (GOP), as laid down in R.A. 9184.
o However, the law recognizes that certain unique circumstances require the use of other
methods of procurement.

COMPETITIVE BIDDING OR PUBLIC BIDDING is defined in R.A.9184 and its IRR as follows:
“Refers to the method of procurement which is open to participation by any interested party
and which consists of the following processes: advertisement, pre-bid conference, eligibility
screening of progressive bidders, receipt and opening of bids, evaluation of bids, post
qualification, and award of contract.”
Opens up the procurement opportunity to a greater number of suppliers or contractors who
compete among themselves in providing the best goods or services to the government for the
best value.
This enables the government to obtain goods and services, infrastructure projects and
consulting services at lower prices and better terms, thus optimizing the use of scarce
resources.

ALTERNATIVE METHODS OF PROCUREMENT

(2016 IRR, Section 48 to 54 provide legal reference)
1. LIMITED SOURCE BIDDING, otherwise known as a
SELECTIVE BIDDING is a method of procurement of goods and services that involves direct
invitation to bid by the concerned entity of all pre-selected suppliers or consultants with
known experience or proven ca[ability on the requirements of the particular contract.

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o He/philosopher, stage-setter, guide and a vigilant supervisor. He/she does not

interfere but co-operate.
This alternative method of procurement may be employed under any of the following
conditions:
a.) Procurement of highly specialized types of goods(e.g. sophisticated defense equipment,
complex air navigation system, etc.) and consulting services where only a few suppliers or
consultants are known to be available, such that resorting to the competitive bidding method
will not likely result in any additional suppliers or consultants participating in a bidding or
b.) Procurement of major plant components where it deemed advantageous to limit the
bidding to known qualified bidders in order to maintain uniform quality and performance of the
plant as a whole.
2. DIRECT CONTRACTING OR SINGLE SOURCE PROCUREMENT is a method of procurement of
goods that does not require elaborate bidding documents.
The supplier is simply asked to submit a price quotation or a pro-forma invoice together with
the conditions of sale.
The offer may be accepted immediately or after some negotiations
3. REPEAT ORDER is a method of procurement of goods from the previous winning bidder,
wherever there is a need to replenish goods procured under a contract previously awarded
through competitive bidding.
4. SHOPPING is a method of procurement of goods whereby the procuring entity simply
requests for the submission of price quotations for readily available off-the-shelf goods or
ordinary/regular equipment to be procured directly from suppliers of known qualifications.
5. NEGOTIATED PROCUREMENT is a method of procurement of goods, infrastructure projects
and consulting services, whereby the procuring entity negotiates a contract with a technically,
legally, and financially capable supplier, contractor, consultant or, in any of the following cases
prescribed under Section 53 of the 2016 IRR:
i. Two-failed Biddings;
ii. Emergency Cases;
iii. Take-Over of Contracts;
iv. Adjacent or Contaguous;
v. Agency-to-Agency;
vi. Scientific, Scholarly or Artistic Work, Exclusive Technology and Media Services;
vii. Highly Technical Consultants;
viii. Defense Cooperation agreements;
ix. Small Value Procurement;
xi. Lease of Real Property and Venue;
xi. NGO participation;

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xii. Community Participation

xiii. United Nations Agencies, International organizations or
International Financing Institutions

References:
https://blog.procurify.com/2014/09/16/stages-procurement-process/?
fbclid=IwAR3zsh2HCqTvhFptFWHwnr_1W9tFHtg2tLmdDHXJZEzr8oOw0XRyuOyJ0-M
Guidelines on the Establishment of Procurement Systems and Organizations, Vol. 1

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