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Manage text in a cell
Microsoft Excel can wrap text so it appears on multiple lines in a cell. You can
format the cell so the text wraps automatically, or enter a manual line break.

1 Wrap text automatically

In a worksheet, select the cells that you want to format.
On the Home tab, in the Alignment group, click Wrap Text. (On Excel fo
desktop, you can also select the cell, and then press Alt + H + W.)
Notes:
- Data in the cell wraps to fit the column width, so if you change the column
data wrapping adjusts automatically.

- If all wrapped text is not visible, it may be because the row is set to a speci
height or that the text is in a range of cells that has been merged.

Adjust the row height to make all wrapped text visible

1. Select the cell or range for which you want to adjust the row height.
2. On the Home tab, in the Cells group, click Format.
3. Under Cell Size, do one of the following:
- To automatically adjust the row height, click AutoFit Row Height.
- To specify a row height, click Row Height, and then type the row height tha
you want in the Row height box.

Tip: You can also drag the bottom border of the row to the height that show
wrapped text.

2 Enter a line break

To start a new line of text at any specific point in a cell:
1. Double-click the cell in which you want to enter a line break.
Tip: You can also select the cell, and then press F2.
2. In the cell, click the location where you want to break the line, and pres
Alt + Enter.
Tip: You can also select the cell, and then press F2.
2. In the cell, click the location where you want to break the line, and pres
Alt + Enter.
 es in a cell. You can
manual line break.

1
mat. Wrap the below text
p Text. (On Excel for automatically
Alt + H + W.)
This text would be
invisible if you type in
the cell beside it (R13),
try to use wrap text
automatically under
home tab

2
Enter a line break
between your first
and last name
 Tommy
Tohme

hange the column width,

ow is set to a specific
merged.

e row height.

w Height.
the row height that

e height that shows all

e break.

k the line, and press

k the line, and press

Next step
 Useful Functions: Adding numbers on
Excel
Add numbers like a champ
Here are some ways to add up numbers in Excel:
Here are some ways to add up numbers in Excel:
Cells C3 through D7 contain data with two columns. One for Fruit, and one for Amount.
Go to D8 by1pressing CTRL+G, type D8, and then press ENTER.
Type =SUM(D4:D7), then press ENTER.
The result is Type =SUM(D5:D8), and then press enter. When you're done,
2170.you'll see the result of 170.
Here's another way to add, using a shortcut key. Cells F3 through G7 contain data with two columns: Meat and Amount
Go to cell G8. Press ALT+=, then press ENTER.
3cell G8 is 140.
The result in
Here's another way to add. Cells C10 through D15 have two columns of data: Item and Amount.
Now add only the numbers over 50. Go to cell D16. Type =SUMIF(D11:D15,">50"), then press Enter. The result is 100.
4 Press first. Then, press Enter.
EXTRA CREDIT: Cells F10 through G15 contain data with two columns: Item and Amount. Go to cell G16. Try adding ano
Dive down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.
Now add only the numbers over 50. Select the last yellow cell.
5 Type =SUMIF(D12:D17,">50") and then press Enter. The result
is 160.

7
 Useful Functions: Adding numbers on
Excel
numbers like a champ
Here are some ways to add up numbers in Excel:
e are some ways to add up numbers in Excel:
s C3 through D7 contain
Select data
the with two
yellow cellcolumns. One amounts
under the for Fruit, and one
for for Amount.
fruit. Fruit
o D8 by pressing CTRL+G, type D8, and then press ENTER. Apples
e =SUM(D4:D7), then press ENTER. Oranges
result is 170. Type =SUM(D5:D8), and then press enter. When you're done, Bananas
you'll see the result of 170.
e's another way to add, using a shortcut key. Cells F3 through G7 contain data with two columns: Meat and AmountLemons
o cell G8. Press ALT+=, then press ENTER.
Here's another way to add, using a shortcut key. Select the yellow
result in cell G8
cellis under
140. the amounts for meat.
e's another way to add. Cells C10 through D15 have two columns of data: Item and Amount. Item
w add only the numbers over 50. Go to cell D16. Type =SUMIF(D11:D15,">50"), then press Enter. The result is 100. Bread
Press A l t first.
= Then, press Enter.
RA CREDIT: Cells F10 through G15 contain data with two columns: Item and Amount. Go to cell G16. Try adding anoDonuts
e down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN. Cookies
Now add only the numbers over 50. Select the last yellow cell.
Cakes
Type =SUMIF(D12:D17,">50") and then press Enter. The result
is 160. Muffins
Pies
There are also other useful functions such as: count, countif, average,
Max and Min.

In Excel, when the user selects a range of numbers, it shows the

count, sum, and average value in the status bar on the bottom side of
the worksheet. Verify your answer by selecting the data and check the
bottom side of the worksheet for the sum and count of items.

Next step
Amount Meat Amount
50 Beef 50
20 Chicken 30
60 Pork 10
40 Fish 50
170 140

Amount Item Amount

50 Bread 50
100 Donuts 100
40 Cookies 40
50 Cakes 50
60 Muffins 60
20 Pies 20
160 220

Try adding another SUMIF

formula here, but add
amounts that are less
than 100. The result
should be 220.
 Save time by filling cells automatically
Save time by filling
Here’s cellstoautomatically
how use the fill handle in Excel by entering relative address:
These
Here’s how to useare
thecalled "relative"
fill feature in Excel:cell references, since they change relative to where you
copy the formula.
Cells C3 through G7 contain data with five columns: "This:" column, which contains the number 50 in each cell; "Plus th
Go to cell E4. Press CTRL+G, type E4, then press Enter.
Select cells 1
E4, E5, E6, and E7 by holding the SHIFT key while pressing the ARROW DOWN key, then press CTRL+D. Excel will
EXTRA CREDIT: Go to cell G4 and repeat the fill down steps above.
2 G14 contain data with five columns. These columns contain the heading from C3 to G3 and the values
Cells C10 through
Go to cell C15. Select cells C15, D15, E15, F15, and G15. This time press CTRL+R to fill the cells. This is known as “filling right.”
Dive down for3 more detail: Go to cell A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.

4 Click the yellow cell with 200, and fill again but this time drag the fill
handle to the right to fill the cells. This is known as “filling right.”

Entering Absolute Addresses

If you do not want cell references to change when you copy a formula, place a
"$" before the column letter and "$" before row number such as: $F$2.

1 Fill the Total with sum + fixed value in cell F2 using the absolute address $F$2

Dive down for more detail

(additional information optional not need

Use the fill handle to copy cells
Use the fill handle to copy cells
Sometimes you don't need the numbers to change as you fill. Instead, you just want to copy values to other adjacent cells. He
Cells C33 to cell F37 contain four columns: Department, Category, Product, and Count.
Go to cell C34. Select C34, C35, C36, C37 and press CTRL+D. The value in C34 is filled down into the selected cells.
Sometimes
Go to cell A64 for the nextyou don't need the numbers to change as you fill. Instead, you
instruction.
just want to copy values to other adjacent cells. Here's how to do that:

2
 Fill a series
Excel can automatically fill some cells based on a series. For example, you
can type Jan in one cell, and then fill the other cells with Feb, Mar, etc.

More information on the web

Fill data automatically in worksheet cells
Fill a formula down into adjacent cells
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Save time by filling cells automatically
e time by filling
Here’s howcellstoautomatically
use the fill handle in Excel by entering relative address:
These
e’s how to useare
thecalled "relative"
fill feature in Excel:cell references, since they change relative to where you fixed value added with
copy the formula.
s C3 through G7 contain data with five columns: "This:" column, which contains the number 50 in each cell; "Plus thThis:
o cell E4. Press CTRL+G, type E4, then press Enter. 50
1 Click the cell with the number 100.
ct cells E4, E5, E6, and E7 by holding the SHIFT key while pressing the ARROW DOWN key, then press CTRL+D. Excel will 50
RA CREDIT: GoRest to cell G4 and
your repeat
cursor onthe fill lower-right
the down steps above.
corner of the cell until 50
2 it becomes a cross:
s C10 through G14 contain data with five columns. These columns contain the heading from C3 to G3 and the values 50
o cell C15. Select cells C15, D15, E15, F15, and G15. This time press CTRL+R to fill the cells. This is known as “filling right.”
Click theGocross
to celland
A27.drag
Or, todown three
to thecells. Excel willCTRL+PAGE
automatically
DOWN.fill the
e down for3 more detail: proceed next step, press
cells with the totals: 110, 120, and 130. People call this “filling down.”
This:
50
4 Click the yellow cell with 200, and fill again but this time drag the fill 50
handle to the right to fill the cells. This is known as “filling right.”
50
Entering Absolute Addresses 50
200
If you do not want cell references to change when you copy a formula, place a
"$" before the column letter and "$" before row number such as: $F$2.

Fill the Total with sum + fixed value in cell F2 using the absolute address $F$2

Next step
Dive down for more detail

(additional information optional not needed)

the fill handle to copy cells
Use the fill handle to copy cells
metimes you don't need the numbers to change as you fill. Instead, you just want to copy values to other adjacent cells. Here's how to do t
s C33 to cell F37 contain four columns: Department, Category, Product, and Count.
o cell C34. Select C34, C35, C36, C37 and press CTRL+D. The value in C34 is filled down into the selected cells.
Sometimes
o cell A64 for the nextyou don't need the numbers to change as you fill. Instead, you
instruction.
just want to copy values to other adjacent cells. Here's how to do that:
Dept.
1 Click the cell with the word Produce. Rest your cursor on the
Produce
lower-right corner of the cell until it becomes a cross, then drag
down three cells.
2 Now select the cell with the word Fruit. Rest your cursor on the
lower- right corner again, and when you get the cross, double-
click. That's another way to fill down in case you ever need to fill
a long column.
 Now select the cell with the word Fruit. Rest your cursor on the
lower- right corner again, and when you get the cross, double-
click. That's another way to fill down in case you ever need to fill
a long column.

Fill a series
Excel can automatically fill some cells based on a series. For example, you
can type Jan in one cell, and then fill the other cells with Feb, Mar, etc. Week 1

1 Click the cell with the word Jan.

2 Rest your cursor on the lower-right corner of the cell until it

becomes a cross, then drag right two cells. Excel detects a series,
and fills in Feb and Mar for you.

3 Now select the cell with Week 1.

4 Rest your cursor on the lower-right corner again, and when you
get the cross, double-click it.

(additional inform
Intervals
15

re information on the web EXPERIMEN

data automatically in worksheet cells Select these two
right. Excel fills th
a formula down into adjacent cells and 30 to other v
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN. January and Mar
happens!
 fixed value added with total: 30
Plus this: Sum Total
50 100 130
60 110 140
70 120 150 GOOD TO
80 130 160 KNOW
Pressing F4 while
holding the cell is the
shortcut for absolute
Plus this: Equals: address.
50 100
60 110
70 120
80 130
260 460

needed)

cells. Here's how to do that:

Category Product Count

Fruit Apple 100
Orange 200
Banana 50
Pears 100
 Jan
35 44 79
74 64 56
82 50 83
90 22 89

IMPORTANT DETAIL
Select this cell, and then drag the fill
handle down 3 cells. After that, click this button:
This is the AutoFill Options button, and it lets you
change the fill immediately after. Choose another
option like Copy cells or Fill formatting only. You
never know when these might come in handy
someday.

(additional information optional not needed)

30

EXPERIMENT
Select these two cells, and then drag the fill handle to the
right. Excel fills the series in increments of 15. Try changing 15
and 30 to other values, like 1 and 1.8. Or, Mon and Wed. Or,
January and March. And then fill to the right again... see what
happens!
 Data stuffed into one column? Split
Data stuffed into one column? Split it.

it.
Go to cell D5. Press CTRL+G, type D5, then press Enter. Type the first name that is in the Email column in cell C5: Nancy.
Go to cell D6. Press CTRL+E, a shortcut for Flash Fill.
1 when you type a consistent pattern, and fills the cells once the pattern is detected.
Flash Fill detects
Try another way to Flash Fill: Go to cell E5.
Press ALT+H to enter the Home tab above the ribbon, then press FI to select Fill options. Arrow down to select Flash Fil
2
Dive down for more detail: Go to cell A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.

Dive down for more detail

(additional information optional

Split a column based on delimiters.
Flash Fill is pretty handy. But if you want to split data into more than one column all at once, then it's not the best tool for the
Split a column based on delimiters
Go to cell C32. Select all cells C32 through C39: Nancy all the way down to Yvonne.
Press ALT+A to enter the Data tab above the ribbon, then press E to select Text to Columns within the Data Tools section. Con
Convert Text to Columns
Flash Wizard -handy.
Fill is pretty Step 2 of 3: Tab
But to find
if you the to
want Comma
splitoption
data under Delimiters.
into more thanMake
one sure that Comma is
Convert Text to Columns
column all atWizard
once,- Step
then3 of 3: not
it's pressthe
Tabbest
and select onlythe
tool for the General
job. Tryoption.
Text to
Columns in this situation:
Finally, press tab until you enter the Destination text box. Type $D$32, then press Enter.
WORTH EXPLORING:1 There's another way of working with data. You can query an external source, and you can split the da
Go to cell A49 for the next instruction.

5
 5

Split a column with formulas

Split a column with formulas
You might want to write a formula to split data. This way, if the original data gets updated, then the split data will get updated
The left function extracts a specified number of characters from the left side of cell C56.
Go to cell E56: Yvonne. We used the LEFT function to extract characters from the left side of cell C56. And to specify the numb
The Find function is used to determine the number of characters to extract. Here's how the Find function works: Find the char
You might want to write a formula to split data. This way, if the original data
gets updated, then the split data will get updated as well. This is more
The result is Yvonne.
advanced. But it is possible when using a handful of functions: LEFT, RIGHT,
Then we created
FIND,aand[Helper
LEN.column]. This was
For more just to “help”
information onextract
each the other text
of these in the cell.see
functions, It’s meant
the to be tempora
Select cell F56:
linksFrancis
at theMcKay in theof[Helper
bottom column].
this sheet. You’ll
But see thatcurious,
if you’re we used the RIGHT,
here’s LEN,we
how andsplit
FIND functions to extra
Here's howcell this C56.
formula "=RIGHT(C56,LEN(C56)-FIND("
Make sure to follow along with ",C56))"
theworks:
diagram on the right as you go
through
The Right function thesea steps:
extracts specified number of characters from the right side of cell C56.
In this case, the LEN function is used to determine the number of characters to extract. Here's how the LEN function works: Co
The result
Select cell G56:
1Francis.
is Francis McKay.
Here we used almost the same formula as in cell A51, but instead of extracting characters from cell C5

Select cell H56: McKay. This is the same formula as in step A57, but it extracts characters from F56 instead of cell C56.
Go to cell A79 to go to the next instruction.
2

More information on the web

More information on the web
Split text into different columns
All about Get & Transform
All about the LEFT function
All about the RIGHT function
All about the FIND function
All about the LEN function
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
Back to top
 Data stuffed into one column? Split
a stuffed into one column? Split it.

it.
o cell D5. Press CTRL+G, type D5, then press Enter. Type the first name that is in the Email column in cell C5: Nancy.
o cell D6. Press CTRL+E, a shortcut for Flash Fill.
1 when
h Fill detects In the
youcells
type aunder First
consistent name,
pattern, andtype the
fills the first
cells names
once that isare
the pattern in the
detected.
Email column: Nancy,
another way to Flash Fill: Go to cell E5. Andy, and so on.
ss ALT+H to enter the Home tab above the ribbon, then press FI to select Fill options. Arrow down to select Flash Fil
2 When
e down for more
you see the faded list of suggestions, press Enter right
away. Go to This
detail: cell A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.
list of suggestions is called Flash Fill. Flash Fill
detects when you type a consistent pattern, and
provides suggestions to fill the cells with. When you
see the faded list, that's your cue to press Enter.

3 Try another way to Flash Fill: Click the cell with Smith.

4 Click Home > Fill > Flash Fill. Now the last names are in their
own column.

Dive down for more detail Next step

(additional information optional not ne

t a column based on delimiters.
h Fill is pretty handy. But if you want to split data into more than one column all at once, then it's not the best tool for the job. Try Text to
Split a column based on delimiters
o cell C32. Select all cells C32 through C39: Nancy all the way down to Yvonne.
ss ALT+A to enter the Data tab above the ribbon, then press E to select Text to Columns within the Data Tools section. Convert Text to Colu
vert Text to Columns
Flash Wizard -handy.
Fill is pretty Step 2 of 3: Tab
But to find
if you the to
want Comma
splitoption
data under Delimiters.
into more thanMake
one sure that Comma is
vert Text to Columns
column all atWizard
once,- Step
then3 of 3: not
it's pressthe
Tabbest
and select onlythe
tool for the General
job. Tryoption.
Text to
Columns in this situation:
lly, press tab until you enter the Destination text box. Type $D$32, then press Enter.
1 Click
RTH EXPLORING: and
There's drag way
another to select thewith
of working cells from
data. YouNancy
can queryallan
the way down
external source, to
and you can split the da
Yvonne.
o cell A49 for the next instruction.

2 On the Data tab, click Text to Columns. Make sure that

Delimited is selected, and then click Next.

3 Under Delimiters, make sure that Comma is the only checkbox

selected, and then click Next.

4 Click the General option.

5
 5 Finally, click inside the Destination box and type $D$32. Then
click Finish.

t a column with formulas

Split a column with formulas
might want to write a formula to split data. This way, if the original data gets updated, then the split data will get updated as well. This is
left function extracts a specified number of characters from the left side of cell C56.
o cell E56: Yvonne. We used the LEFT function to extract characters from the left side of cell C56. And to specify the number of character
Find function is used to determine the number of characters to extract. Here's how the Find function works: Find the character position n
You might want to write a formula to split data. This way, if the original data
gets updated, then the split data will get updated as well. This is more
result is Yvonne.
advanced. But it is possible when using a handful of functions: LEFT, RIGHT,
n we created
FIND,aand[Helper column].
LEN. For moreThis was just to “help”
information onextract
each the other text
of these in the cell.see
functions, It’s meant
the to be tempora
ct cell F56:
linksFrancis
at the McKay
bottomin theof[Helper column].
this sheet. You’ll
But see thatcurious,
if you’re we used the RIGHT,
here’s LEN,we
how andsplit
FIND functions to extra
e's howcellthis C56.
formula "=RIGHT(C56,LEN(C56)-FIND("
Make sure to follow along with ",C56))"
theworks:
diagram on the right as you go
through
Right function thesea steps:
extracts specified number of characters from the right side of cell C56. HOW IT WORKS:
his case, the LEN function is used to determine the number of characters to extract. Here's how the LEN function works: Count the numbe
Extract
result
ct cell G56:
1
is Francis
Double-click the yellow cell with Yvonne. We used the LEFT
McKay.
Francis. Here we characters
function toused almost
extract the same formula
characters from theas inleft
cell A51,
sidebut
of instead of extracting
cell C56. And to characters from cell C56, it extracts the
from the
specify the number of characters to extract, we used the FIND left side
ct cell H56: McKay. This is the
function. same
Read formula
the Howasitinworks
step A57,diagram,
but it extracts
andcharacters
then pressfromESC F56 instead of cell C56.
of...
o cell A79 to go when
to the next
you're instruction.
done.
2 Then we created a [Helper column]. This was just to “help”
extract the other text in the cell. It’s meant to be temporary and
something one could always hide later. =LEFT(C56,FIN
3 Double-click Francis McKay in the [Helper column]. You’ll see
that we used the RIGHT, LEN, and FIND functions to extract
characters from the first space, up until the end of the cell.

4 Double-click Francis. Here we used almost the same formula as

in step 1, but instead of extracting characters from C56, it
extracts them from F56.
5 Double-click McKay. This is the same formula as in step 3, but it
extracts characters from F56 instead of cell C56.

re information on the web

More information on the web
t text into different columns
about Get & Transform
about the LEFT function
about the RIGHTSplit
function
text into different
about the FIND function
columns
about the LEN function
All about
back to top by pressing Get & Transform
CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.

All about the LEFT function

All about the LEFT function

All about the RIGHT function

All about the FIND function

All about the LEN function

Back to top Next step

ll C5: Nancy.

Email First name Last name

Nancy.Smith@contoso.com Nancy Smith
Andy.North@fabrikam.com Andy North
Jan.Kotas@relecloud.com Jan Kotas
Maria.Jones@contoso.com Maria Jones
Yvonne.McKay@fabrikam.com Yvonne McKay

GOOD TO
KNOW
CTRL+E is the shortcut
for Flash Fill.

optional not needed)

he best tool for the job. Try Text to Columns in this situation:

Tools section. Convert Text to Columns Wizard - Step 1 of 3 appears. Make sure that Delimited radio button is selected, then press Enter.
Data First name Last name Company name
Nancy,Smith,Contoso Ltd.
Andy,North,Fabrikam Inc.
Jan,Kotas,Relecloud
Mariya,Jones,Contoso Ltd.
Steven,Thorpe,Relecloud
Michael,Neipper,Fabrikam Inc.
Robert,Zare,Relecloud
Yvonne,McKay,Contoso Ltd.

WORTH EXPLORING
There's another way of working with data. You can
query an external source, and you can split the data
that comes from the source. You do that once, and
the data is refreshable and easy to work with from
that moment on. Curious? Click the Data tab, and
then explore the options in the Get & Transform area.
Or see the link at the bottom of this sheet.
 WORTH EXPLORING
There's another way of working with data. You can
query an external source, and you can split the data
that comes from the source. You do that once, and
the data is refreshable and easy to work with from
that moment on. Curious? Click the Data tab, and
then explore the options in the Get & Transform area.
Or see the link at the bottom of this sheet.

ata will get updated as well. This is more advanced. But it is possible when using a handful of functions: LEFT, RIGHT, FIND, and LEN. For m
to specify the number of characters to extract, we used the FIND function. Here's how the formula "=LEFT(C56,FIND(" ",C56)-1)" works:
works: Find the character position number of the first space in cell C56. Then subtract 1 to exclude the space itself.

Name inside one cell First name [Helper column] Middle name
Yvonne Francis McKay Yvonne Francis McKay Francis

HOW IT WORKS: HOW IT WORKS:

function works: Count…this
Extract the number of characters
...and extract thisinmany
cell C56 and subtract the number of characters
Extract …this from ...and
the Find function,
extract whichcharacter
this many finds the
racters from cell C56, itcell...
characters characters.
extracts them To specify
from cell F56. the characters cell... of characters, use the LEN functio
from the number of characters, use the from the
left side FIND function... right side
of cell C56.
of... of...

=LEFT(C56,FIND(" ",C56)-1) =RIGHT(C56,LEN(C56)-FIND(" ",

...and find the ... the ...in ...then ...and get the count ...this ...and
character first this subtract 1 of characters cell... subtract
position space... cell. to exclude (character length) this
number of... the space of... number:
itself.
on is selected, then press Enter. Use the Tab key to navigate the dialogue.
FT, RIGHT, FIND, and LEN. For more information on each these functions, see the links at the bottom of this sheet under More information
(C56,FIND(" ",C56)-1)" works:

Last name
McKay

he Find
.and function,
extract whichcharacters.
this many finds the character
To specifyposition number of the first space in cell C56 and returns the number of characters up until the
the number
f characters, use the LEN function...

C56)-FIND(" ",C56))

...and Find the ...the ...in

subtract character first this
this position space. cell.
number: number ..
of...
t under More information on the web starting in cell A80. But if you’re curious, here’s how we split cell C56.

r of characters up until the space.

 Switch data around by transposing it
Switch data around by transposing it
When you need to rotate columns and rows, you transpose them in Excel.
Cells C5 toWhen
H6 contain
you two
needrows
to of Items and
rotate Amounts.
columns andSelect
rows,cells
youC5 to H6.
transpose them in Excel.
Now you'll copy the cells. Press CTRL+C.
1
Select cell C9.
Press ALT+H to enter the Home tab above the ribbon, then press V to select Paste options. Arrow down or press S to sel
Press
EXPERTTab until
TIP: Theyou find Transpose.
shortcut Press
key for Paste the Space
Special Bar to select Transpose, then press Enter.
is CTRL+ALT+V.
2
Dive down for m
3

4
This is kind of
tricky, so pay5
close
attention.
With those
cells still
selected, type
the following:
=TRANSPOSE(C Dive down for more detail
33:H34) but
don’t press
Enter. Instead
press
CTRL+SHIFT+E
NTER. If you
get an error or
(additional information optional not need
#VALUE! as a
Transpose
result, try with a formula
again starting
Sometimes you don't want to copy and paste to transpose. In this case, you can use a formula to transpose rows and columns
at instruction
To Transpose with a formula
transpose
in cell A29. this data, you need to select some blank cells first. Since the data in cells C33 to H34 on the right has six columns

Select any
Select of thetransposed
another transposedcell
cells, forcells
from example
C40 tocell C41.
D45, forLook at thecell
example formula at theattop
D43. Look theof Excel. You’ll
formula see that
bar again. The the formula
formula loos
is the
Sometimes you don't want to copy and paste to transpose. In this case, you
can use a formula to transpose rows and columns. Here's how to do that:
Go to cell A54 for the next instruction.

3
 3

What's
KEEP INan array formula?
MIND…
There
An array formulathings
are three to keepcalculations
can perform in mind when onusing
morean array
than oneformula:
cell in an array. In the example above, the array is the original da
1) Always select multiple cells first, and then with those cells selected, start typing the array formula. That's the key: Select mu
You always
2) When finishdone
you're an array formula
typing with
an array CTRL+SHIFT+ENTER,
formula, not just
press CTRL+SHIFT ENTER. Pressing CTRL+SHIFT+ENTER calculates the functi
+ENTER.
3) Once you enter an array formula, you cannot interrupt that new
EXCEL SPEAK: Because array formulas require CTRL+SHIFT+ENTER, some peoplearray. For example, youcall
informally cannot
arraytype over or"CSE
formulas, delete just on
formulas."

Go to cell A72 for the next instruction.

More information on the web

Transpose (rotate) data from rows to columns or vice versa
All about the TRANSPOSE function
Create an array formula
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Switch data around by transposing it
tch data around by transposing it
en you need to rotate columns and rows, you transpose them in Excel.
s C5 toWhen
H6 contain
you two
need rows
to of Items and
rotate Amounts.
columns andSelect
rows,cells
youC5 to H6.
transpose them in Excel.
w you'll copy the cells. Press CTRL+C.
1 Click and drag to select the two rows of cells from Item, to 20. Item
ss ALT+H to enter the Home tab above the ribbon, then press V to select Paste options. Arrow down or press S to selAmount
ss
ERTTab until
TIP: Theyou find Transpose.
shortcut key forcopyPress
Paste the Space
Special Bar to select Transpose, then press Enter.
is CTRL+ALT+V.
2 Now you'll the cells. Press
Ctrl C

to proceed to the next step Item

3 Click the yellow cell. Bread
Donuts
Cookies
4 On the Home tab, click the arrow under the Paste button.
Cakes
Muffins
5 Click Paste Special, and then at the bottom, click the checkbox Pies
for Transpose. Click OK.

Dive down for more detail Next step

(additional information optional not needed)

nspose with a formula
metimes you don't want to copy and paste to transpose. In this case, you can use a formula to transpose rows and columns. Here's how to
Transpose with a formula
ranspose this data, you need to select some blank cells first. Since the data in cells C33 to H34 on the right has six columns and two rows,

ct any
ct of thetransposed
another transposedcell
cells, forcells
from example
C40 tocell C41.
D45, forLook at thecell
example formula at theattop
D43. Look theof Excel. You’ll
formula see that
bar again. The the formula
formula looks
is the samelikeasthis: {=TR
in cell C
Sometimes you don't want to copy and paste to transpose. In this case, you
can use a formula to transpose rows and columns. Here's how to do that:
o cell A54 for the next instruction. Item
Amount
1 To transpose this data, you need to select some blank cells first.
Since the data on the right has 6 columns and 2 rows, you need
to select the opposite: 2 columns and 6 rows. Do this by selecting So select these 2 columns...
the yellow cells.
2 This is kind of tricky, so pay close attention. With those cells still
selected, type the following: =TRANSPOSE(C33:H34) ….but
don’t press Enter.
Ente
3 Press C t r l Shift
r

If you get #VALUE! as a result, try again starting at step 1.

 Ente
3 Press C t r l Shift
r

If you get #VALUE! as a result, try again starting at step 1.

4 Click any of the yellow cells to select just one. Look at the formula
at the top of Excel. You’ll see that the formula looks like this:

{=TRANSPOSE(C33:H34)}

5 Click another yellow cell. Look at the formula bar again. The
formula is the same. Why? Because this is an array formula.

at's
P INan array formula?
MIND…
array formulathings
re are three to keepcalculations
can perform in mind when onusing
morean array
than oneformula:
cell in an array. In the example above, the array is the original data set is cells C3
lways select multiple cells first, and then with those cells selected, start typing the array formula. That's the key: Select multiple cells first,
always
When finishdone
you're an array formula
typing with
an array CTRL+SHIFT+ENTER,
formula, not just
press CTRL+SHIFT ENTER. Pressing CTRL+SHIFT+ENTER calculates the function against the a
+ENTER.
nce you enter an array formula, you cannot interrupt that new array.
EL SPEAK: Because array formulas require CTRL+SHIFT+ENTER, some people For example, youcall
informally cannot
arraytype over or"CSE
formulas, delete just one of the cells. Yo
formulas."

o cell A72 for the next instruction.

re information on the web

nspose (rotate) data from rows to columns or vice versa
about the TRANSPOSE function
ate an array formula
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Bread Donuts Cookies Cakes Muffins Pies
50 100 40 50 60 20

Amount EXPERT TIP

50 The shortcut key for
Paste Special is
100 CTRL+ALT+V.
40
50
60
20

needed)
columns. Here's how to do that:
columns and two rows, you need to select the opposite: two columns and six rows. Do this by selecting cells C40 to D45.
This data has 6 columns...
mula looks
a is the samelikeasthis: {=TRANSPOSE(C33:H34)}
in cell C41. Why? Because this is an array formula.

Bread Donuts Cookies Cakes Pies ...and 2 rows.

50 100 40 50 20

lect these 2 columns...

...and these 6 rows

before you type the
formula.
 ...and these 6 rows
before you type the
formula.

ginal data set is cells C33:H34. The TRANSPOSE function then switches the horizontal orientation of the cells to a vertical orientation.
elect multiple cells first, then start typing.
e function against the array. When you're done, Excel puts special brackets { } around the formula. These brackets are a visual clue that th
just one of the cells. You also cannot insert a new row or column within that array. If you need to any of that, select all of the cells that h
o a vertical orientation.
kets are a visual clue that the selected cell is part of an array formula. You can't type these brackets yourself. Excel puts them in when you
select all of the cells that have the array formula, press Delete, and then make your changes and recreate the formula.
xcel puts them in when you press CTRL+SHIFT+ENTER.
Sort and filter with ease
Cells C5 to G13 1contain five columns: Departments, Categories, and Amounts for the months Oct, Nov, Dec.
Let's say you want the departments in alphabetical order. Select the Department column, go to cell C5. Press CTRL+G, type C5
Sort December's amounts from big to small. Select the December column cell, go to G5, then select cells G5 through G13. Pres
Now you'll filter2the data so that only the Bakery rows appear. Go to cell G5, Dec. Press CTRL+A to select all of the cell
Filter buttons appear on the top row from cell C5 to G5. Go to the Department cell, C5, and press ALT+DOWN ARROW t
EXTRA CREDIT: Try sorting alphabetically by two columns. Here's how: First sort Department alphabetically (refer to ste
3 detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.
Dive down for more

Sort and filter with ease

Dive down for more detail

Sort by date, or by color even
More ways
Sort by to or
date, filter
by data
color even
There are many ways to sort in Excel. Here are just two more ways to sort:
Cells C31 through F31 contain data with four columns: Expense date, Employee, Food, and Hotel.
You want the Expense dates in order. So, select Expense date header, cell C31, then press ALT+DOWN ARROW and use the arr
Someone Many
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use the right-click menu: to type formulas when special
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1
1

2
2
More ways to filter data
Cells C49 through F49 contain data with four columns: Expense date, Employee, Food, and Hotel.
Go to cell F49: Hotel. Press ALT+DOWN ARROW, then use the arrow keys to find Number Filters option. Press RIGHT ARROW t
Now add a second filter. Go to cell E49: Food. Press ALT+DOWN ARROW, then use the arrow keys to find the Number Filters o
Go to cell A60 for the next instruction.

More information on the web

Sort data in a range or table
Filter data in a range or table
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Freeze panes to lock colums and
rows
and filter with ease
1 Use Freeze to keep an area of a worksheet visible while you scroll to
s C5 to G13 contain five columns:
another area ofDepartments, Categories, and Amounts for the months Oct, Nov, Dec.
the worksheet.
s say you want the departments in alphabetical order. Select the Department column, go to cell C5. Press CTRL+G, type C5, then press Ente
December's amounts Selectfrom
thebig to small.
cell belowSelect the December
the rows column
and to the cell,
right of go tocolumns
the G5, then select cells G5 through G13. Press ALT+H to ente
you want
2 to keep visible when you scroll.
w you'll filter the data so that only the Bakery rows appear. Go to cell G5, Dec. Press CTRL+A to select all of the cell
To keep the first two columns and first row visible select cell E6
er buttons appear on the top row from cell C5 to G5. Go to the Department cell, C5, and press ALT+DOWN ARROW t
RA CREDIT: Try sorting alphabetically by two columns. Here's how: First sort Department alphabetically (refer to ste
3 detail:
e down for more
Click VIEW tab >click the arrow under the Freeze Panes > Freeze
Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.
Panes
The faint line that appears between Column D and E shows that the first
4 two columns are frozen.

5 Unfreeze rows or columns. On the View tab > Window > Unfreeze Panes.

Sort and filter with ease

1 Let's say you want the departments in alphabetical order. Click in the
Department column, and then click Home > Sort & Filter > Sort A
to Z.

2 Sort the first column for Novermber's amounts from largest to

smallest. Click any cell in the Dec column, and then click Home >
Sort & Filter > Sort Largest to Smallest.
3 Now you'll filter the data so that only the Bakery rows appear. Press
CTRL+A to select all of the cells, and then click Home > Sort &
Filter > Filter.
4 Filter buttons appear on the top row. On the Department cell, click
the filter button and then click to clear the Select All checkbox.
Then, click to select Bakery.

5 Click OK and only the Bakery rows appear. Now clear the filter by
clicking the filter button for Department and then click Clear
filter...

Dive down for more detail Next step

 by date, or by color even
More ways
Sort by to or
date, filter
by data
color even
re are many ways to sort in Excel. Here are just two more ways to sort:
s C31 through F31 contain data with four columns: Expense date, Employee, Food, and Hotel.
want the Expense dates in order. So, select Expense date header, cell C31, then press ALT+DOWN ARROW and use the arrow keys to find
meone Many
There
filled people
arecells
three many type
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with formulas
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yellow. toinfind
sortcan amounts
Excel.
sort the Here
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but
ORTANT DETAIL:
than You can't
a certain clear a sort
But order likeno can aby
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filter. color.
So Go
if you cell
don't F31,your
want then press
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by pressing CTRL+Z.
this time you'llamount. there's
use the right-click menu: to type formulas when special
filters are available.
1
1 On Youthe
want Hotel cell, click
the dates the filter
in order. button
So, right-click and then
a date click click
and then
Number Filters > Above Average. Excel
Sort > Sort Oldest to Newest. The rows get sorted in calculates the average
ascending
amount of the Hotel column,
date order by the Expense date. and then shows only rows with amounts
greater than that average.

2
2
Someone filled three cells with yellow. You can sort the rows by that
Now
color.add a second
Right-click filter. On
a yellow theand
cell, Food
thencell,
clickclick the>filter
Sort Put button
Selected
and then
Cell Color click Number Filters > Greater than..., and then type
re ways to filter 25.
data Click OK.
on Top.
Of the three
s C49 through F49 contain datarows thatcolumns:
with four were filtered for
Expense above
date, average,
Employee, Food,Excel shows
and Hotel.
two rows with Food amounts greater than 25.
o cell F49: Hotel. Press ALT+DOWN ARROW, then use the arrow keys to find Number Filters option. Press RIGHT ARROW to enter Number
w add a second filter. Go to cell E49: Food. Press ALT+DOWN ARROW, then use the arrow keys to find the Number Filters option. Press RIG
o cell A60 for the next instruction.

re information on the web

data in a range or table
er data in a range or table
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
ss CTRL+G, type C5, then press Enter. Now press ALT+H to enter the Home tab above the ribbon, then press S to enter the Sort & Filter op
5 through G13. Press ALT+H to enter the Home tab above the ribbon, then press S for Sort & Filter options. Notice the options changed fro
Department Category Oct Nov Dec Jan Feb Mar
Meat Chicken $75,000 $82,000 $2,000,000 $55,000 $60,000 $65,000
Bakery Desserts $25,000 $80,000 $120,000 $125,000 $130,000 $135,000
Meat Beef $90,000 $110,000 $120,000 $125,000 $130,000 $135,000
Produce Fruit $10,000 $30,000 $40,000 $45,000 $50,000 $55,000
Produce Veggies $30,000 $80,000 $30,000 $35,000 $40,000 $45,000
Deli Salads $90,000 $35,000 $25,000 $30,000 $35,000 $40,000
Bakery Breads $30,000 $15,000 $20,000 $25,000 $30,000 $35,000
Deli Sandwiches $80,000 $40,000 $20,000 $25,000 $30,000 $35,000

EXTRA
When you're done with step 5, try sorting alphabetically by
two columns. Here's how: First sort Department
alphabetically (that's step 1 on the left). Then click Home >
Sort & Filter > Custom Sort. Add a second level for Category.
After you click OK, Department will be sorted, and within
each department, Category rows will be sorted in
alphabetical order as well.
OW and use the arrow keys to find Sort Oldest to Newest. Press Enter. The rows get sorted in ascending date order by the Expense date.
Expense date Employee Food Hotel IMPORTANT DETAIL
You can't clear a sort order like
10/16/2024 Laura $45 $5,050 you can a filter. So if you don't
10/21/2024 Tricia $30 $3,085 want your sort to stick, undo it
by pressing CTRL+Z.

ss RIGHT ARROW to enter Number Filters list and use the arrow keys to find the Above Average option, then press Enter. Excel calculates
he Number Filters option. Press RIGHT ARROW to enter the Number Filters list. Use the arrow keys to find the Greater than... option, then
S to enter the Sort & Filter options. Use the arrow keys to find the option to Sort A to Z, or press S, then press Enter.
otice the options changed from Sort A to Z to Sort Largest to Smallest and so forth. Use the arrow keys to find the option to Sort Largest to
Apr May Jun Jul Aug Sep Oct Nov Dec
$70,000 $82,000 $2,000,000 $2,005,000 $2,002,000 $1,999,000 $1,996,000 $1,993,000 $82,000
$140,000 $80,000 $120,000 $125,000 $122,000 $119,000 $116,000 $113,000 $80,000
$140,000 $110,000 $120,000 $125,000 $122,000 $119,000 $116,000 $113,000 $110,000
$60,000 $30,000 $40,000 $45,000 $42,000 $39,000 $36,000 $33,000 $30,000
$50,000 $80,000 $30,000 $35,000 $32,000 $29,000 $26,000 $23,000 $80,000
$45,000 $35,000 $25,000 $30,000 $27,000 $24,000 $21,000 $18,000 $35,000
$40,000 $15,000 $20,000 $25,000 $22,000 $19,000 $16,000 $13,000 $15,000
$40,000 $40,000 $20,000 $25,000 $22,000 $19,000 $16,000 $13,000 $40,000
 order by the Expense date.

press Enter. Excel calculates the average amount of the Hotel column, and then shows only rows with amounts greater than that average
e Greater than... option, then type 25 and press Enter. Of the three rows that were filtered for above average, Excel shows two rows with F
option to Sort Largest to Smallest, then press Enter.
Jan Feb Mar Apr May Jun Jul Aug Sep
$2,000,000 $2,005,000 $2,002,000 $1,999,000 $82,000 ### ### ### ###
$120,000 $125,000 $122,000 $119,000 $80,000 $120,000 $125,000 $122,000 $119,000
$120,000 $125,000 $122,000 $119,000 $110,000 $120,000 $125,000 $122,000 $119,000
$40,000 $45,000 $42,000 $39,000 $30,000 $40,000 $45,000 $42,000 $39,000
$30,000 $35,000 $32,000 $29,000 $80,000 $30,000 $35,000 $32,000 $29,000
$25,000 $30,000 $27,000 $24,000 $35,000 $25,000 $30,000 $27,000 $24,000
$20,000 $25,000 $22,000 $19,000 $15,000 $20,000 $25,000 $22,000 $19,000
$20,000 $25,000 $22,000 $19,000 $40,000 $20,000 $25,000 $22,000 $19,000
reater than that average.
el shows two rows with Food amounts greater than 25
Oct Nov Dec Jan Feb Mar Apr May Jun Jul
### ### $82,000 ### ### ### ### $82,000 ### ###
$116,000 $113,000 $80,000 $120,000 $125,000 $122,000 $119,000 $80,000 $120,000 $125,000
$116,000 $113,000 $110,000 $120,000 $125,000 $122,000 $119,000 $110,000 $120,000 $125,000
$36,000 $33,000 $30,000 $40,000 $45,000 $42,000 $39,000 $30,000 $40,000 $45,000
$26,000 $23,000 $80,000 $30,000 $35,000 $32,000 $29,000 $80,000 $30,000 $35,000
$21,000 $18,000 $35,000 $25,000 $30,000 $27,000 $24,000 $35,000 $25,000 $30,000
$16,000 $13,000 $15,000 $20,000 $25,000 $22,000 $19,000 $15,000 $20,000 $25,000
$16,000 $13,000 $40,000 $20,000 $25,000 $22,000 $19,000 $40,000 $20,000 $25,000
Aug Sep Oct Nov Dec Jan Feb Mar Apr
### ### ### ### $82,000 ### ### ### ###
$122,000 $119,000 $116,000 $113,000 $80,000 $120,000 $125,000 $122,000 $119,000
$122,000 $119,000 $116,000 $113,000 $110,000 $120,000 $125,000 $122,000 $119,000
$42,000 $39,000 $36,000 $33,000 $30,000 $40,000 $45,000 $42,000 $39,000
$32,000 $29,000 $26,000 $23,000 $80,000 $30,000 $35,000 $32,000 $29,000
$27,000 $24,000 $21,000 $18,000 $35,000 $25,000 $30,000 $27,000 $24,000
$22,000 $19,000 $16,000 $13,000 $15,000 $20,000 $25,000 $22,000 $19,000
$22,000 $19,000 $16,000 $13,000 $40,000 $20,000 $25,000 $22,000 $19,000
table between
cells C5 and
I14. The Table
Tools Design
tab will appear
at the top of
Excel. Press
ALT+JT to
enter the
Conditional Formatting
Design tab things a lot easier
Tables make
above the A table gives you special features and conveniences. Here’s how to create
A table gives
ribbon, then you special features and conveniences. Here’s how to create one:
Cells C5 one: G13 contain data. Go to any cell within that region, for example, cell D8. Press CTRL+G, type D8, then press En
through
press S to
enter Table to
Press ALT+N 1 enter the Insert tab above the ribbon, then press T and press Enter. Or, press shortcut key combination CTRL+T
Styles. Use
Now
arrowyoukeyshave
to a table, which is a collection of cells that has special features. For starters: A table gives you banded row
You can also
navigate the create new rows easily. Go to the empty cell under cell C13: Meat. Type some text, then press Enter. A ne
options and 2
You can also create columns easily: Go to any cell between H5 and H14, for example H10. Type some text, then press
select a table
Notice
style youhow the two columns are created, formatted, and the text Jan and Feb are filled in cells H5 and I5 for you.
like.
3
Dive down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.

Tables make things a lot easier

CalculatedAcolumns in tables
table gives you special features and conveniences. Here’s how to create
one:of a convenience that tables give you: calculated columns. You type a formula once, and it gets automatically fill
One example
1 H41 contain data with six columns: Department, Category, Oct, Nov, Dec, and Total.
Cells C33 through
Go to cell H34: Total.
Press ALT+=, then press Enter.
2 gets automatically filled down for you so that you don’t have to do it yourself.
The SUM formula
Go to cell A47 for the next instruction.
3

5
 Dive down for more detail

Total rows in tables

Another convenience in tables are total rows. Instead of typing a SUM formula, Excel can make that total for you with a flip of
Cells C54 through E61 contain data with three columns: Department, Category, and Sales.
Go to any cell within the range above, for example cell D57.
At the top of the Excel window, the Table Tools Design tab will appear. Press ALT+JT to enter the Design tab above the ribbon,
A new row is added at the bottom of the table in cells C62 through E62.
The total of $24,000 is added to the total row, in cell E62 .
But what if you wanted to know the average? Select cell E62: $24,000.
Press
GOODALT+DOWN ARROW,a then
TO KNOW: There's use the
shortcut arrow keys
for showing andtohiding
find the
theAverage option
total row. and
Select pressthe
inside Enter. The
table, average
then press amount of $3,000
CTRL+SHIFT+T.

Go to cell A72 for the next instruction.

More information on the web

Overview of Excel tables
Total the data in an Excel table
Use calculated columns in an Excel table
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Conditional Formatting
les make things a lot easier
A table
ble gives gives
you special you special
features features Here’s
and conveniences. and conveniences.
how to create one:Here’s how to create
one:
s C5 through G13 contain data. Go to any cell within that region, for example, cell D8. Press CTRL+G, type D8, then press Enter.
ss ALT+N to1 enterSelect thetab
the Insert range
aboveE6:E13 "allthen
the ribbon, datapress
under
T andthe Oct.
press column"
Enter. Or, press shortcut key combination CTRL+T, then Enter.
w you have a table, which is a collection of cells that has special features. For starters: A table gives you banded row
can also create On
2 newthe rowsHome
easily. tab,
Go toin
thethe
empty cell under
Styles group,cellclick
C13: Conditional
Meat. Type some text, then press Enter. A ne
can also create Formatting.
columns easily: Go to any cell between H5 and H14, for example H10. Type some text, then press
>
tice how the two columns are created, formatted, and the text Jan and Feb are filled in cells H5 and I5 for you.
Click Highlight Cells Rules Greater Than.
3 Enter the value 50,000 and select a formatting style.
e down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.

4 Click OK. Result. Excel highlights the cells that are greater than
50,000.

5 Change the value of cell E6 to 55000 then press enter.

Tables make things a lot easier

ulatedAcolumns in tables
table gives you special features and conveniences. Here’s how to create
one:of a convenience that tables give you: calculated columns. You type a formula once, and it gets automatically filled down for you
example
1 H41
s C33 through Click inside
contain the
data data
with to the right,
six columns: and then
Department, click Oct,
Category, Insert
Nov, > Table
Dec, >
and Total.
OK.
o cell H34: Total.
ss ALT+=, then press Enter.
2 gets
SUM formula
Now you have a table, which is a collection of cells that has
automatically filled
special features. Fordown for youAsotable
starters: that you don’t
gives youhave to do it yourself.
banded rows for
o cell A47 for the next reading.
easier instruction.
3 You can also create new rows easily. In the empty cell under
Meat, type some text and then press Enter. A new row for the
table appears.
4 You can also create columns easily: In the lower-right corner of the
table, click the resize handle and drag it to the right 2 columns.

5 Notice how the two columns are created, formatted, and the text
Jan and Feb are filled for you.
 Dive down for more detail Next step

al rows in tables
ther convenience in tables are total rows. Instead of typing a SUM formula, Excel can make that total for you with a flip of a switch. And th
s C54 through E61 contain data with three columns: Department, Category, and Sales.
o any cell within the range above, for example cell D57.
he top of the Excel window, the Table Tools Design tab will appear. Press ALT+JT to enter the Design tab above the ribbon, then press T to
ew row is added at the bottom of the table in cells C62 through E62.
total of $24,000 is added to the total row, in cell E62 .
what if you wanted to know the average? Select cell E62: $24,000.
ss ALT+DOWN
OD ARROW,a then
TO KNOW: There's use the
shortcut arrow keys
for showing andtohiding
find the
theAverage option
total row. and
Select pressthe
inside Enter. The
table, average
then press amount of $3,000 appears.
CTRL+SHIFT+T.

o cell A72 for the next instruction.

re information on the web

rview of Excel tables
al the data in an Excel table
calculated columns in an Excel table
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
pe D8, then press Enter.
ombination CTRL+T, then Enter.
Department Category Oct Nov Dec Jan Feb
Produce Veggies 55000 80000 30000
Produce Fruit 10000 30000 40000
Bakery Breads 30000 15000 20000
Bakery Desserts 25000 80000 120000
Deli Sandwich 80000 40000 20000
Deli Salads 90000 35000 25000
Meat Beef 90000 110000 200000
Meat Chicken 75000 82000 150000
hjh

ts automatically filled down for you. Here’s how it works:

or you with a flip of a switch. And the same goes for the AVERAGE formula, and many others. Here’s how it works:

b above the ribbon, then press T to select Total Row from within the Table Styles Options.

es amount of $3,000 appears.

CTRL+SHIFT+T.
 Insert a drop-down list
Insert a drop-down list
Drop-down lists make data entry easier for people. Here's how to do one:
Cells C3 through D15 contain
Drop-down lists data
make with twoentry
data columns: Food for
easier and people.
Department.
Here's how to do one:
We want only three department names to be valid entries for each of the foods on the right. Those departments are
Go to cell D4.1Press CTRL+G, type D4, then press Enter. Select all cells from D4 to D15.
On the Data tab, select Data Validation, or press ALT+DL to open the Data Validation dialogue box. Tab to Allow and sele
In the Source text box, type Produce, Meat, Bakery. Make sure to put commas in between each name. Press Enter whe
Now
GOODselect
2 D4,Drop-down
cell
TO KNOW: which is the cellhelp
lists nextensure
to Apples in C4.
people Press
enter ALT+DOWN
valid data. So itARROW. You'llthat
makes sense see drop-downs
a drop-downare
menu with
a part of a large
There are other data validation methods. For example, you can restrict entry to whole numbers, dates, or even minimum and
Dive down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.
3

Dive down for more detail

Best practice for drop-downs: Use a table.

Best practice for drop-downs: Use a

We just taught you how to insert a drop-down menu for the list of departments. But what if that list changes? For example, w
Cells C31 through D43 contain data with two columns: Food and Department. Cells F31 through F34 contain data with one col
table.
From cells F31 to F34, select a cell with a department. For example, select cell F33: Meat.
Weby just taught you how to insert a drop-down menu for the list of
Create a table pressing CTRL+T, then Enter.
Now you’ll set up the data validation again.that
departments. But what if Underlistcell
changes? For example,
D31: Department, select allwhat
of theifblank
there isfrom
cells a D32 through
new department called Dairy? You’d have to update the data validation
On the Data tab, select Data Validation, or press ALT+DL to open the Data Validation dialogue box. Tab to Allow and p
dialog box. But there’s a more efficient way by creating a table first:
In the Source text box, type =$F$32:$F$34, then press Enter.
You selected the values within the single column starting in cell F31: Department.
Now
EXPERTgo TIP: 1D32people
to cell
Often and press
put ALT+DOWN ARROW.
their validation There
lists like thisare
outonly three
of the waydepartments in the drop-down
on another sheet. list: Produce,
That way others won't beMeat
tempted

Go to cell A60 for the next instruction.

2

3
 4

More information on the web

Apply data validation to cells
Create a drop-down list
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Insert a drop-down list
rt a drop-down list
p-down lists make data entry easier for people. Here's how to do one:
s C3 through D15 contain
Drop-down lists data
make with twoentry
data columns: Food for
easier and people.
Department.
Here's how to do one:
want only three department names to be valid entries for each of the foods on the right. Those departments are
o cell D4.1PressWe
CTRL+G,
wanttypeonly D4,three
then press Enter. Select
department all cells
names tofrom D4 to D15.
be valid entries for
each of the foods on the right. Those departments
the Data tab, select Data Validation, or press ALT+DL to open the Data Validation aredialogue
Produce, box. Tab to Allow and sele
Meat and Bakery.
he Source text box, type Produce, Meat, Bakery. Make sure to put commas in between each name. Press Enter whe
w
ODselect
2 D4,Drop-down
cell
TO KNOW:
Click and drag to select the yellow cells under Department.
which is the cellhelp
lists nextensure
to Apples in C4.
people Press
enter ALT+DOWN
valid data. So itARROW. You'llthat
makes sense see drop-downs
a drop-downaremenu with
a part of a larger group of featu
re are other data validation methods. For example, you can restrict entry to whole numbers, dates, or even minimum and maximum amou
e down for more detail:
the Go to A27.
tab,Or,click
to proceed
Data to the next step,Under
press CTRL+PAGE DOWN.
3 On Data Validation. Allow, click List.

4 In the Source box, type Produce, Meat, Bakery. Make sure to

put commas in between them. Click OK when you’re done.

5 Now click the yellow cell next to Apples, and you'll see a drop-
down menu.

Dive down for more detail Next step

t practice for drop-downs: Use a table.

Best practice for drop-downs: Use a

just taught you how to insert a drop-down menu for the list of departments. But what if that list changes? For example, what if there is a n
s C31 through D43 contain data with two columns: Food and Department. Cells F31 through F34 contain data with one column: Departme
table.
m cells F31 to F34, select a cell with a department. For example, select cell F33: Meat.
Weby just taught you how to insert a drop-down menu for the list of
ate a table pressing CTRL+T, then Enter.
w you’ll set up the data validation again.that
departments. But what if Underlistcell
changes? For example,
D31: Department, select allwhat
of theifblank
there isfrom
cells a D32 through
new department called Dairy? You’d have to update the data validation
the Data tab, select Data Validation, or press ALT+DL to open the Data Validation dialogue box. Tab to Allow and p
dialog box. But there’s a more efficient way by creating a table first:
he Source text box, type =$F$32:$F$34, then press Enter.
selected the values within the single column starting in cell F31: Department.
wERTgo TIP: 1D32people
to cell
Often
In column
and press F, click aARROW.
put ALT+DOWN
cell with
their validation There
lists like
a department.
thisare
outonly three
of the
For example,
waydepartments in theclick
on another sheet. drop-down list: Produce,
That way others won't beMeat
tempted to change the
Meat.
o cell A60 for the next instruction.
2 Create a table by pressingC t r l T and then OK.

3 Now you’ll set up the data validation again. In column D, select all
of the blank cells under Department.
 Now you’ll set up the data validation again. In column D, select all
of the blank cells under Department.

4 On the Data tab, click Data Validation. Under Allow, click List.

5 Click inside the Source box, then click the up arrow button

6 Click and drag to select just the Produce, Meat and Bakery cells
in column F. Then click the down arrow button

7 You should see this in the Source box: =$F$32:$F$34. (If you
don’t see that you can type it in.) Click OK.

8 Now click the drop-down arrow. There are only three departments:
Produce, Meat and Bakery. But if you add a new department in
column F under Bakery, it will get updated with the new
department.

re information on the web

ly data validation to cells
ate a drop-down list
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Food Department GOOD TO KNOW
Drop-down lists help ensure people
Apples Produce enter valid data. So it makes sense that
Beef drop-downs are a part of a larger group
Bananas of features known as data validation.
Lemons Produce There are other data validation
Broccoli methods. For example, you can restrict
Kale entry to whole numbers, dates, or even
minimum and maximum amounts.
Ham Meat There are many options available, and
Bread you can read more about them by
Chicken clicking the link at the bottom of this
sheet.
Cookies
Cakes Bakery.
Pies

es? For example, what if there is a new department called Dairy? You’d have to update the data validation dialog box. But there’s a more e
n data with one column: Department.

Food Department Department

Apples Produce
Beef Meat
Bananas Bakery
Lemons
Broccoli
Kale
Ham EXPERT TIP
Bread Often people put their validation
Chicken lists like this out of the way on
another sheet. That way others
Cookies won't be tempted to change the list.
Cakes
 Often people put their validation
lists like this out of the way on
another sheet. That way others
won't be tempted to change the list.

Pies
ialog box. But there’s a more efficient way by creating a table first:
 Analyze data quickly
Analyze data quickly
Here’s how to analyze data so that you can spot patterns and trends quickly:
Cells C5 through
Here’sG13 howcontain data in five
to analyze datacolumns: Department,
so that Category,
you can spot Oct, Nov,
patterns andand Dec.
trends
Go to a cell in the
quickly: table between cells C5 through G13, for example go to cell E9, then press CTRL+Q. A Quick Analysis panel ap
Press Tab key1to enter Formatting options, then press Enter to select Data Bars.
The cells under Oct, Nov, and Dec columns, cells E6 through G13 get special data bars that visualize their amounts.
Now let's say you want to get rid of the data bars. Select the entire range of cells from C5 through G13, then press CTR
Press Tab key2to enter Formatting options, then press RIGHT ARROW to find Clear…, then press Enter.
GOOD TO KNOW: When you select cells, this Quick Analysis button appears. Aptly named, don't you think? You can always
Dive down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.
3

Quickly make a chart

Quickly make a chart

You can always use the Insert tab and create a chart. But here is another way to make a chart, using the Quick Analysis option
Cells C34 through G42 contain data with five columns: Department, Category, Oct, Nov, and Dec.
Go to a cell inside the table between cells C34 and G42, for example go to cell D38, then press Ctrl+Q.
You canpanel
The Quick Analysis always use the
appears. PressInsert tab anduntil
RIGHT ARROW create a chart.
you find But here is another way
Charts.
to make a chart, using the Quick Analysis button. This time though, we'll use
Press the Tab key to enter the Charts options and Enter to select Clustered… .
the keyboard shortcut:
A new clustered column chart appears and is selected. Use your arrow keys to move it anywhere you’d like. Within the chart e
Go to cell A47 for the next instruction.
1

4
Quickly make sparklines
Quickly make sparklines
Let's say you want little trend lines to the right of this data to show how the amounts go up or down during the three months.
Cells C54 through G62 contain data with five columns: Department, Category, Oct, Nov, and Dec.
Go to a cell inside the table between cells C55 and G62, then press Ctrl+Q.
Let's
On the Quick say you
Analysis panelwant little trend
that appears, presslines to theARROW
the RIGHT right of this
until data
you findto show how
Sparklines, thenthe
press Tab to select the Line o
amounts go up or down during the three months. You don't have to make 8
Sparklines appear to the right of the Dec column in cells H55 through H62. Each line represents the data for that row, and sho
little line charts. You can make sparklines instead.
To clear the sparklines, select cells H55 through H62. Press ALT+JD to enter The Sparkline Tools Design tab above the ribbon. P
Go to cell A68 for the next instruction.
1

Dive down for more detail

More information on the web

More information on the web

Analyze your data instantly
Analyze trends in data using sparklines
Optional
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.

Back to top
 Analyze data quickly
lyze data quickly
e’s how to analyze data so that you can spot patterns and trends quickly:
s C5 through
Here’sG13 how contain data in five
to analyze datacolumns: Department,
so that you can spotCategory, Oct, Nov,
patterns andand Dec.
trends
o a cell in the
quickly: table between cells C5 through G13, for example go to cell E9, then press CTRL+Q. A Quick Analysis panel appears.
ss Tab key1to enter Formatting
Click and drag options, thenall
to select press Enter
cells on to
theselect Data
right, andBars.
then click this
button in the lower-right corner:
e cells under Oct, Nov, and Dec columns, cells E6 through G13 get special data bars that visualize their amounts.
w let's say you want to get rid of the data bars. Select the entire range of cells from C5 through G13, then press CTR
ss Tab key2to enter Formatting options, then press RIGHT ARROW to find Clear…, then press Enter.
On the panel that appears, click Data Bars. The cells under Oct,
Nov, and Dec columns get special data bars that visualize their
OD TO KNOW: When you select cells, this Quick Analysis button appears. Aptly named, don't you think? You can always
amounts.
e down for more detail: Gosay
to A27.
youOr, to proceed
to get to
ridthe
ofnext
the step,
bars.press CTRL+PAGE DOWN.
3 Now let's want Click this button again:

4 On the panel that appears, click the Clear Format button on the
right.

ckly make a chart

Quickly make a chart

can always use the Insert tab and create a chart. But here is another way to make a chart, using the Quick Analysis option. This time thou
s C34 through G42 contain data with five columns: Department, Category, Oct, Nov, and Dec.
o a cell inside the table between cells C34 and G42, for example go to cell D38, then press Ctrl+Q.
You canpanel
Quick Analysis always use the
appears. PressInsert tab anduntil
RIGHT ARROW create a chart.
you find But here is another way
Charts.
to make a chart, using the Quick Analysis button. This time though, we'll use
ss the Tab key to enter the Charts options and Enter to select Clustered… .
the keyboard shortcut:
ew clustered column chart appears and is selected. Use your arrow keys to move it anywhere you’d like. Within the chart each product has
o cell A47 for the nextainstruction.
1 Click cell inside the data to the right, and then pressCtrl Q

2 On the panel that appears, click Charts.

3 Click the first Clustered… button.

4 A new clustered column chart appears. Move it anywhere you’d like.

Notice that each product has three columns, one for each month of
sales.
ckly make sparklines
Quickly make sparklines
s say you want little trend lines to the right of this data to show how the amounts go up or down during the three months. You don't have
s C54 through G62 contain data with five columns: Department, Category, Oct, Nov, and Dec.
o a cell inside the table between cells C55 and G62, then press Ctrl+Q.
Let's
the Quick say you
Analysis panelwant little trend
that appears, presslines to theARROW
the RIGHT right of this
until data
you findto show how
Sparklines, thenthe
press Tab to select the Line option. Press En
amounts go up or down during the three months. You don't have to make 8
rklines appear to the right of the Dec column in cells H55 through H62. Each line represents the data for that row, and shows whether the
little line charts. You can make sparklines instead.
lear the sparklines, select cells H55 through H62. Press ALT+JD to enter The Sparkline Tools Design tab above the ribbon. Press C to select
o cell A68 for the next instruction.
1 Click a cell inside the data to the right, and then press Ctrl Q

2 On the panel that appears, click Sparklines, and then click the Line
button.

3 Sparklines appear to the right of the Dec column. Each line

represents the data for that row, and shows whether the amounts go
up or down.
4 To clear the sparklines, click and drag to select them. The Sparkline
Tools Design tab will appear at the top of the window. Go to that
tab, and then click the Clear button.

Dive down for more detail Next step

re information on the web

More information on the web

lyze your data instantly
lyze trends in data using sparklines
Optional
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
Analyze your data
instantly

Analyze trends in data using

sparklines

Back to top
ck Analysis panel appears.
Department Category Oct Nov Dec
Produce Veggies $30,000 $80,000 $30,000
Produce Fruit $10,000 $30,000 $40,000
Bakery Breads $30,000 $15,000 $20,000
Bakery Desserts $25,000 $80,000 $120,000
Deli Sandwich $80,000 $40,000 $20,000
Deli Salads $90,000 $35,000 $25,000
Meat Beef $90,000 $110,000 $200,000
Meat Chicken $75,000 $82,000 $150,000

GOOD TO KNOW
When you select cells, this button appears:
It's called the Quick Analysis button. Aptly
named, don't you think? If you ever have a
question about the data, click this button and
see if it gives you some answers.

$250,000

$200,000

uick Analysis option. This time though, we'll use the keyboard shortcut:
$150,000

$100,000

$50,000
. Within the chart each product has three columns, one for each month of sales: Oct, Nov, and Dec.
Department Category Oct Nov Dec $0
Breads Desserts Sandwic
Bakery Breads $30,000 $15,000 $20,000
Column E
Bakery Desserts $25,000 $80,000 $120,000
Deli Sandwiches $80,000 $40,000 $20,000
Deli Salads $90,000 $35,000 $25,000
Meat Beef $90,000 $110,000 $200,000
Meat Chicken $75,000 $82,000 $150,000
Produce Veggies $30,000 $80,000 $30,000
Produce Fruit $10,000 $30,000 $40,000
 the three months. You don't have to make 8 little line charts. You can make sparklines instead.

to select the Line option. Press Enter to add Sparklines to the table.
r that row, and shows whether the amounts go up or down.
above the ribbon. Press C to select the Clear option, then press C again to select to Clear Selected Sparklines.
Department Category Oct Nov Dec
Bakery Breads $30,000 $15,000 $20,000
Bakery Desserts $25,000 $80,000 $120,000
Deli Sandwiches $80,000 $40,000 $20,000
Deli Salads $90,000 $35,000 $25,000
Meat Beef $90,000 $110,000 $200,000
Meat Chicken $75,000 $82,000 $150,000
Produce Veggies $30,000 $80,000 $30,000
Produce Fruit $10,000 $30,000 $40,000
 Chart Title
50,000

00,000

50,000

00,000

50,000

$0
Breads Desserts Sandwiches Salads Beef Chicken Veggies Fruit

Column E Column F Column G

Element. Press
DOWN
ARROW to find
the Data Table
option then
press RIGHT
ARROW to
open the Data
Table options.
Press
Great DOWNGreat charts recommended for
charts recommended for you
ARROW until
Cells C5 through D11 contain data with two columns: Year and Conference attendance.
you find
you
the
Go toLegend
With any cell in the table between cells C5 and D11, for example go to cell C6. Press CTRL+G, type C6, then press Enter.
Keys
Now option. 1 to enter The Insert Charts tab above the ribbon. Press R to bring up Recommended Charts options.
press ALT+N
Select With
Several recommendations will appear. Press Tab to enter the list and use the arrow keys to find an option called Clust
Legend Keys,
A column
then presschart appears showing conference attendance for each year. Use the arrow keys to move the chart anywhere
Enter to add
Now you'll 2 a trendline. Select the chart you just created, and press ALT+JC to enter the Chart Tools Design tab abov
add
Legend Keys to
Press A to Add chart element, then press DOWN ARROW to find the Trendline option. Press RIGHT ARROW to open the Tr
the chart.
3
Dive down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.

Horizontal and vertical axes

Horizontal and vertical axes

In school you might have learned that there is an x-axis and a y-axis. Excel has these two axes as well, but it calls them someth
In Excel this is what they are called:
• The x-axis along the bottom is called the horizontal axis.
• The y-axisInthat
school
runs you
up andmight
downhave learned
is called that axis.
the vertical there is an x-axis and a y-axis. Excel has
these two axes as well, but it calls them something different.
Each axis can either be a value axis or a category axis.
• A value axis represents
In Excel this numerical values.
is what they areFor example, a value axis can represent dollars, hours, duration, temperature, and
called:
• A category axis represents things like dates, people names, product names. The horizontal axis in the chart on the right starti
• The
Go to cell A52 for x-axis
the nextalong the bottom is called the horizontal axis.
instruction.
• The y-axis that runs up and down is called the vertical axis.

Each axis can either be a value axis or a category axis.

• A value axis represents numerical values. For example, a value axis can
represent dollars, hours, duration, temperature, and so on. The vertical axis on
the right is a value axis.
• A category axis represents things like dates, people names, product names.
The horizontal axis on the right has years: 2012, 2013, and so on, so this is a
category axis.
then press represent dollars, hours, duration, temperature, and so on. The vertical axis on
DOWN the right is a value axis.
ARROW until • A category axis represents things like dates, people names, product names.
you find the The horizontal axis on the right has years: 2012, 2013, and so on, so this is a
Combo option,category axis.
listed at the
bottom. Tab
twice to enter
the Series
name: . Press
DOWN
ARROW twice
to find "Food
Sales", then
press Tab
twice to select
the Secondary
Axis option.
Secondary
Press SPACEaxis
You can
BAR
this Secondary axis
also use a secondary axis in a chart. A secondary axis is an additional value axis that can show different values than th
to enable
option,
A popular example is in the chart on the right starting in cell D52. It's the same as the chart above, but it has an additional seco
then press
Cells
Enter.D67 through F73 contain data with three columns: Date, Conference attendance, and Food sales. Food Sales column con
You can also use a secondary axis in a chart. A secondary axis is an
additional value axis that can show different values than the other value axis.
Go to cell A68 for the next instruction.
A popular example is on the right. It's the same as the chart above, but it has
an additional secondary vertical axis that represents the sales amounts for
each month. Some would say that by having a secondary axis, you almost have
“two charts in one.” That’s true. This chart is both a column chart and a line
chart. These kind of charts are called Combo charts in Excel. If you’re
interested in this kind of chart, click the link at the bottom of this sheet.

More information on the web

Create a chart from start to finish
Create a combo chart with a secondary axis
Available chart types in Office
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Great charts recommended for
at charts recommended for you
s C5 through D11 contain data with two columns: Year and Conference attendance.
you
o any cell in the table between cells C5 and D11, for example go to cell C6. Press CTRL+G, type C6, then press Enter.
1 toClick
w press ALT+N enteranywhere
The Insert in the tab
Charts data to the
above the right,
ribbon.and then
Press R to click Insert
bring up >
Recommended Charts options.
Recommended Charts.
eral recommendations will appear. Press Tab to enter the list and use the arrow keys to find an option called Clust
olumn chart appears
You'llshowing conference
see several attendance for each
recommendations suchyear.
as: Use the
line, arrow keys
clustered to move the chart anywhere
columns,
2
w you'll add a trendline.
scattered Select
withthe chart you
straight justand
line created, and press
markers, ALT+JCarea
stacked to enter
andthe
theChart Tools Design tab abov
pie chart.
ss A to Add chartClick the second
element, one
then press on the
DOWN left called
ARROW Clustered
to find the Columns.
Trendline option. PressThen
RIGHTclick
ARROW to open the Tr
OK.
3 A column chart appears showing the units sold for each year. Feel
e down for more free to move
detail: it anywhere
Go to A27. you'd
Or, to proceed to like.
the next step, press CTRL+PAGE DOWN.

4 Now you'll add a trendline. Select the chart, and the Chart Tools tab
will appear at the top of the Excel window.

5 On the Chart Tools tab, click Design. Then click Add chart
element > Trendline > Linear. Now you have a trendline that
shows the general direction of the units sold over time.

izontal and vertical axes

Horizontal and vertical axes

chool you might have learned that there is an x-axis and a y-axis. Excel has these two axes as well, but it calls them something different.
xcel this is what they are called:
he x-axis along the bottom is called the horizontal axis.
he y-axisInthat
school
runs you
up andmight
downhave learned
is called that axis.
the vertical there is an x-axis and a y-axis. Excel has
these two axes as well, but it calls them something different.
h axis can either be a value axis or a category axis.
value axis represents
In Excel this numerical values.
is what they areFor example, a value axis can represent dollars, hours, duration, temperature, and so on. The verti
called:
category axis represents things like dates, people names, product names. The horizontal axis in the chart on the right starting in cell D30 h
• The
o cell A52 for x-axis
the nextalong the bottom is called the horizontal axis.
instruction.
• The y-axis that runs up and down is called the vertical axis.
Vertical axis
Each axis can either be a value axis or a category axis. (Value axis)
• A value axis represents numerical values. For example, a value axis can
represent dollars, hours, duration, temperature, and so on. The vertical axis on
the right is a value axis.
• A category axis represents things like dates, people names, product names.
The horizontal axis on the right has years: 2012, 2013, and so on, so this is a
category axis.
 represent dollars, hours, duration, temperature, and so on. The vertical axis on
the right is a value axis.
• A category axis represents things like dates, people names, product names.
The horizontal axis on the right has years: 2012, 2013, and so on, so this is a
category axis.

Secondary axis
can also use a secondary axis in a chart. A secondary axis is an additional value axis that can show different values than the other value ax
opular example is in the chart on the right starting in cell D52. It's the same as the chart above, but it has an additional secondary vertical a
s D67 through F73 contain data with three columns: Date, Conference attendance, and Food sales. Food Sales column contains data that s
You can also use a secondary axis in a chart. A secondary axis is an
additional value axis that can show different values than the other value axis.
o cell A68 for the next instruction.
A popular example is on the right. It's the same as the chart above, but it has
an additional secondary vertical axis that represents the sales amounts for
each month. Some would say that by having a secondary axis, you almost have
“two charts in one.” That’s true. This chart is both a column chart and a line
chart. These kind of charts are called Combo charts in Excel. If you’re
interested in this kind of chart, click the link at the bottom of this sheet.

re information on the web

ate a chart from start to finish
ate a combo chart with a secondary axis Next step
ilable chart types in Office
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 press Enter. Conference attendance
1400
Year Conference attendance
2012 500 1200
2013 800
1000
2014 1000
2015 900 800
2016 1000
600
2017 1200
400

200

Optional 0
2012 2013 2014 2015
Want a data table directly under the
chart? Click the chart. On the Chart Tools
tab, click Design. Then click Add Chart
Element > Data Table > With Legend
Keys.

calls them something different.

Conference attendance
1400
, temperature, and so on. The vertical axis in the chart on the right starting in cell D30 is a value axis.
1200
rt on the right starting in cell D30 has years: 2012, 2013, and so on, so this is a category axis.
1000
Vertical axis 800
(Value axis)
600
400
200
0
2012 2013 2014 2015 2016 2017
 400
200
0
2012 2013 2014 2015 2016 2017

Horizontal axis
(Category axis)

rent values than the other value1400

axis. $35,000
1200
s an additional secondary vertical axis that represents the sales amounts for each month. Some would $30,000
say that by having a secondary axis
1000
d Sales column contains data that supports the secondary axis for the chart described above. $25,000
800 $20,000
600 $15,000 Secondary
400 $10,000 axis
200 $5,000
0 $0
2 3 4 5 6 7
2 01 2 01 2 01 2 01 2 01 2 01
1/ 1/ 1/ 1/ 1/ 1/
1/ 1/ 1/ 1/ 1/ 1/

Conference attendance Food sales

Date Conference attendance Food sales

1/15/2012 500 $5,000
1/15/2013 800 $11,200 Data that
supports the
1/15/2014 1000 $30,000 secondary axis
1/15/2015 900 $25,000 above
1/15/2016 1000 $5,000
1/15/2017 1200 $8,000

Optional
Try making a combo chart. Select the data
above, and then click Insert > Recommended
Charts. At the top, click the All Charts tab,
and then click Combo at the bottom. On the
right, click the Secondary Axis checkbox for
Food sales.
Conference attendance

3 2014 2015 2016 2017

hat by having a secondary axis, you almost have “two charts in one.” That’s true. This chart is both a column chart and a line chart. These k

Secondary
axis

Data that
supports the
secondary axis
above
art and a line chart. These kind of charts are called Combo charts in Excel. If you’re interested in this kind of chart, select the hyperlink in c
art, select the hyperlink in cell A70.
More questions about Excel?
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 More questions about Excel?
More questions about Excel?
Press ALT+Q and type what you want to know.
Keep going. There is more to learn with Excel:
LinkedIn Learning: Video courses for all levels—from beginner to advanced. Take at your own pace.
Community: Ask questions and connect with other Excel fans.

Give us feedback on this tour

Click the Tell Me button and type what you want to
know.
nt to