U.S.

EMBASSY GRANTS PROGRAM

APPLICATION FORMAT/ PROJECT PROPOSAL TEMPLATE

Using this template is recommended. All the requirements in the annual program statement must
be met. Proposals that fail to meet all requirements might be ineligible.

1. GENERAL INFORMATION

1.1 Applicant organization

a. Organization (English)

b. Organization (Original):

c. Address: d. City/Town: e. District:

f. Website: g. Tax Code:

1.2.Organization leader

a. Last Name
b. First Name
c. Tel:
d. Mob:
e. Email
f. Fax

1.3 Organization registration number

a. NCAGE/ CAGE Number

b. www.SAM.gov registration
2.BACKGROUND OF ORGANIZATION

2.1. Description

2.2. Past Grants (U.S. Embassy)

2.3. Past Grants (Other)

3. PROJECT DESCRIPTION
3.1.Project Information

a. Project Name:

b. Duration (months):

c. Start date (mm/dd/yyyy):

d. End date (mm/dd/yyyy):

e. Project location:

f. Target audience:

3.2. Executive summary:

3.3. Project Justification

3.4. Project Goal and Objectives

3.5. Project Activities

3.6. Monitoring and evaluation

3.7. Key Personnel

 3.8. Project Partners

3.9. Strengths and Innovation

3.10. Sustainability

4. BUDGET:

4.1 Budget Summary

Category Description Requested

Personnel
Fringe Benefits
Travel
Equipment
Supplies
Contractual
Other Direct Costs
Indirect Costs
Total Requested:
Contributions
Project Total

Note: You may be asked to submit a detailed budget in a spreadsheet format

4.2 Budget narrative

4.3 Miscellaneous

Form Guidance

Introduction to the Organization or Individual applying

 A description of past and present operations, showing ability to carry out the program, including
information on all previous grants from the U.S. Embassy and/or U.S. government agencies.

Organization registration number

(1) Acquire a Ncage number if the amount of your grant is above $20,000
https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

(2) Register with System for Award Management (SAM) www.SAM.gov;

Proposal Narrative

The proposal should contain sufficient information that anyone not familiar with it would understand
exactly what the applicant wants to do. You may use your own proposal format, but it must include all
the items below.

Proposed Program Schedule: The proposed timeline for the program activities. Include the dates, times,
and locations of planned activities and events.

Executive summary: Short narrative that outlines the proposed program, including program objectives
and anticipated impact.

Project justification: Clear, concise, and well-supported statement of the problem to be addressed and
why the proposed program is needed

Project Goals and Objectives: The “goals” describe what the program is intended to achieve. What
aspect of the relationship between the U.S. and XXX will be improved? The “objectives” refer to the
intermediate accomplishments on the way to the goals. These should be achievable and measurable.

Project Activities: Describe the program activities and how they will help achieve the objectives.

Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the
time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely
manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?

Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the
program. What proportion of their time will be used in support of this program?

Project Partners: List the names and type of involvement of key partner organizations and sub-
awardees.

Strengths and Innovation: Applicant clearly describes how its proposal will address the requested
program within the proposed period and articulates an innovative strategy and implementation plan. As
well as a description of how the program is expected to work to solve the stated problem and achieve
the goal.
Future Funding or Sustainability: Applicant’s plan for continuing the program beyond the grant period,
or the availability of other resources, if applicable.

Budget Justification Narrative

Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be
working directly for the applicant on the program, and the percentage of their time that will be spent on
the program.

Travel: Estimate the costs of travel and per diem for this program. If the program involves international
travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the
program, which has a useful life of more than one year (or a life longer than the duration of the
program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed
for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a
vendor. Also describe any sub-awards to non-profit partners that will help carry out the program
activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the
other categories. For example, shipping costs for materials and equipment or applicable taxes. All
“Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead
costs needed to help keep the organization operating. If your organization has a Negotiated Indirect
Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA.
Organizations that have never had a NICRA may request indirect costs of 10% of the modified total
direct costs as defined in 2 CFR 200.68.

“Cost Sharing:” Refers to contributions from the organization or other entities other than the U.S.
Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues. It also
includes in-kind contributions such as volunteers’ time and donated venues. Cost Sharing is not required
and will not result in additional consideration. Organizations who wish to list cost sharing will be
responsible for filing financial reports on the cost sharing.