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Proposal For Stand Payment Tracking System

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Tanaka Gumbero
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19 views4 pages

Proposal For Stand Payment Tracking System

Uploaded by

Tanaka Gumbero
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Proposal for Stand Payment Tracking System

Submitted to: Dreamate Projects


Submitted by: Jason M. Chumbi and Courage T. Gumbero

Project Overview

Dreamate Projects is managing a number of stands for clients, which requires accurate, efficient
tracking of payments to streamline financial management and improve transparency. This
proposal outlines the development of a Stand Payment Tracking System—a centralized,
automated solution designed to enhance tracking of payments, handle client information,
generate reports, and enable alerts for outstanding balances.
Objectives
The core objective of the Stand Payment Tracking System is to:
- Automate payment tracking for stand transactions.
- Improve the accuracy of records to ensure accountability.
- Simplify communication with clients regarding payment statuses.
- Generate insightful reports to assist with financial planning and management.
Project Scope
1. Client Information Management
- Create and manage profiles for clients, including personal details, stand location, payment
terms, and contact information.
- Attach documents, agreements, and receipts to client profiles for easy retrieval.
2. Payment Tracking
- Record and track all payments made by clients for their respective stands.
- Calculate remaining balances, late fees, or any additional charges.
- Support flexible payment schedules (monthly, quarterly, annually).
3. Alerts and Notifications
- Generate automated reminders for upcoming payments via email or SMS.
- Notify clients and admins about overdue payments.
- Customize alert frequency and messaging to suit business needs.
4. Report Generation
- Generate detailed financial reports on payments received, outstanding amounts, and
defaulters.
- Provide insights on revenue trends, payment patterns, and high-risk accounts.
- Export reports in formats like PDF, CSV, or Excel for easy sharing and analysis.

5. User Roles and Access Control


- Designate user roles (Admin and Account Manager) with different levels of access.
- Ensure secure access to sensitive financial information.

6. Dashboard and Analytics


- Provide an intuitive dashboard showing key metrics, such as total collected revenue,
outstanding balance, and delinquency rates.
- Display visual insights (graphs, charts) for a quick overview of financial health.
Technical Requirements
- Backend: Firebase Cloud Database for data storage and real-time updates.
- Frontend: Flutter for a consistent, cross-platform experience on web and mobile.
- Database: Firebase Firestore for scalable, secure, and structured data storage.
- Authentication: Firebase Authentication with role-based access (using Firebase Auth for
OAuth and JWT support).
- API Integration: Integration with payment gateways (e.g., Stripe or PayPal) using Firebase
Functions for serverless, real-time payment updates and secure processing.
- Mobile Support: Flutter provides native-like experiences on both iOS and Android; also
supports web for Progressive Web App (PWA) functionality, allowing users to access the
platform on mobile and desktop.
Timeline
Phase Timeline
Requirements Gathering 3 days
System Design 2 days
Development 2 weeks
Testing and QA 1 week
Deployment 2 days
Total Duration: 4 Weeks
Estimated Cost Breakdown

1. Development and Setup: $1,200

o Frontend Development (Flutter): $600


 Building the user interface and integrating with Firebase.
o Backend Development (Firebase): $400
 Setting up Firebase Firestore, authentication, and payment gateway
integration.
o Testing and Quality Assurance: $200
 Conducting thorough testing of features, bug fixes, and ensuring
responsiveness across devices.

2. Hosting and Infrastructure: $600


o Firebase Hosting: $300
 Covers Firebase's hosting services for the web application.
o Firebase Firestore Usage: $200
 Estimated costs for data storage and read/write operations based on
projected usage.
o Firebase Authentication: $100
 Costs associated with user authentication services, including any usage
fees.
3. Maintenance and Support: $200
o Post-Deployment Support: $100
 Ongoing support for bug fixes, updates, and minor enhancements for the
first three months after launch.
o Monitoring and Backup: $100
 Implementing monitoring solutions for system performance and backups
to ensure data security.

Total Estimated Cost: $2,000

Benefits to Dreamate Projects


- Enhanced Accuracy: Eliminates manual tracking errors.
- Improved Efficiency: Saves time by automating payment tracking and client reminders.
- Better Decision-Making: Access to real-time financial insights for strategic planning.
- Client Satisfaction: Transparent and timely updates on payment statuses increase trust and
satisfaction.
We are confident this Stand Payment Tracking System will significantly streamline financial
management for Dreamate Projects and welcome the opportunity to collaborate on this
transformative solution.

Contact Information
Jason M. Chumbi
Email:
Phone:

Courage T. Gumbero
Email: gumberocourage19@gmail.com
Phone: +263785705057 /+263777871088

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