INF10025 Task 1

INF10025 Data Management and Analytic

Task 1 – Pass and Credit

Overview

• See Canvas  Assignments for due date

• To complete your learning portfolio, every few weeks we ask you to complete a set of tasks,
document them (usually by asking for screen grabs), and submit them online.

• In this first task we focus on the basics. This includes using filters, queries, adding data, creating
tables, more advanced queries, making relationships, indexes and forms.

• To create your submission download the files T01P.DOCX and T01C.DOCX from Canvas. Paste the
required screen captures from the tasks below into these files.

• When complete, save the files as T01P.PDF and T01C.PDF.

• Submit both files into Canvas via Assignment

• Task 1P and Task 1C are individual tasks. You must not collaborate with any other students when
completing these tasks.

Pay attention to ALL requirements.

If a column in Design Grid is not showing the full criteria or shows ### in the Table or
Data view, make sure you widen the column (same way as in Excel).

Pass Tasks
Completion Criteria: For the Pass Task to be marked “Complete” nine (9) sub-tasks must be marked “Correct”.
Pass 1a
In Microsoft Access, data can be queried using the following methods:

• View a table in Datasheet View mode and use Filters

• Create a query, specify a table(s) and use the Query Design screen to search for data

In this unit, we do not want to use the first method that uses Filters. We want you to create Queries.

• What advantages does the Query method have over using filters?
List at least three advantages.

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Pass 1b

• Download the file named moviedb.accdb from Canvas.Open the file using Microsoft Access.
Important: before you begin, you must rename the ALL tables so that the table names end with
the final 4 digits of your student ID.
E.g. if your id is 100234567 then the name of the MOVIE table must be MOVIE4567, ACTOR
becomes ACTOR4567, CASTING becomes CASTING4567, etc.

• Create a single Query that displays the following:

• The MOVIENO, TITLE, RATINGCODE, RELYEAR, and RUNTIME of all movies released in the year
2012.

▪ The list must appear in Descending RUNTIME sequence

• Save the query. Call it T1PB_4567 (where 4567 is the final 4 digits of your student ID.)

The next activity requires you to screen capture part of the screen.
Use a screen capture tools (such as the Snipping Tool in Windows Accessories) to capture only the
necessary part of the screen.
Please avoid using the PrintScreen key on your keyboard to capture the entire screen. This method
often captures such a large image that when pasted into a document, the results are often too
miniscule to be read by your tutor.

• Capture the Query Design Grid including the Table area (this is the screen where you specify
criteria etc).
Paste the screen capture in the appropriate position in T01P.DOCX
Note: The table name in the screen capture must contain the final 4 digits of your student ID.

• Screen capture the first five (5) rows that are displayed once this query is executed.
Paste the screen capture in the appropriate position in T01P.DOCX.
Note: The query name in the screen capture must contain the final 4 digits of your student ID.

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Pass 1c

• Create a single Query called T1PC_4567

• It must display the MOVIENO, TITLE RATINGCODE, RELYEAR, RUNTIME, and TMDB_SCORE for all
movies that were made in the period 2002-2010 (inclusive), have a runtime less than 120 minutes,
are rated "G" or "PG", and have a TMDB score greater than or equal to 6.9. The list must be in
ascending Movieno sequence.

• Note: This is ONE single query that does all of the above. It does NOT involve multiple queries.

• Screen Capture the Query Design Grid including the Table area.
• Screen Capture all the rows that are displayed.

• Paste both screen captures in the appropriate position in T01P.DOCX

Pass 1d

• Create a single Query called T1PD_4567 (and not multiple queries)

• The query must display all fields for movies that meet all of these criteria

▪ The movie must have one of the phrases man or boy or miss or girl or ms within the
TITLE (E.g. Titles such as 'Man from Mars', 'Batgirl', 'I.T. Manager vs Zombie' would all be expected
to appear).
▪ The movie must have fewer than 2700 TMDB votes.

▪ Results sorted in Descending TMDB Vote order

• Make sure the design grid shows ALL criteria. If necessary, make a column in the query design
grid wider to show the criteria in full (It is done same way as in Excel). Screen Capture the Query
Design Grid including the Table area.

• Screen Capture all the rows that are displayed.

• Paste the screen captures in the appropriate position in T01P.DOCX

Pass 1e

• Create a new table named Member_4567 (where 4567 is the last four digits of your student id).
The table must include 4 columns: Membid, Surname, Givenname and Birthdate.
Membid must be Numeric (not Autonumber) type.
Surname and Givenname are short text
datatypes. Birthdate is a date/time datatype.
Membid must be the primary key.

• Add FIVE rows of data to this table

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• The first 3 rows match the data below. The 4th row contains details of your favourite author or
musician. You can use any id you wish. The 5th row must contain data about you that Includes
your name & birthdate. Use your student ID as the memberID. (If your ID contains an "X"
character, then omit the "X" from the member id.

• Screen Capture the table design screen (the screen that shows the field names and datatypes)

• Screen Capture all rows in the Member4567 table

• Paste the screen captures in the appropriate position in T01P.DOCX

You should be able to complete up to here by the end of Week01. Remaining tasks require you to
study the Lecture 2 materials.

Pass 1f
• Create Relationships for all of the tables in the database.
• At the conclusion of this task, you should have a diagram similar to this:

• Take a screen capture of the diagram.

• Note: All table names in your diagram must contain the last 4 digits of your student ID.
• Paste the screen capture in the appropriate position in T01P.DOCX

Pass 1g
• Create a Query that uses the MOVIE, RATING and COLOURTYPE tables
• The query must display the MOVIENO, TITLE, RATINGCODE, RATING DESCRIPTION, and
COLOUR_NAME of all movies beginning with the letter “G”. The list must appear in Ascending
MOVIENO SEQUENCE
• Save the query. Call it T1PG_4567
• Screen capture the Query Design Grid.
• Screen capture all the rows that are displayed once this query is executed.
• Paste the screen captures in the appropriate position in T01P.DOCX

Pass 1h
• Create a Query T1PH_4567
• This Query requires Totals to be included.
• The query must display the actor no, actor fullname, and the count of CastId.
The list must be in Descending Count sequence.
• Screen Capture the Query Grid Design and the first 15 rows (if there are that many) that are
displayed and paste into T01P.DOCX
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Pass 1i
• Create a single Query called T1Pi_4567 (and not multiple queries)
• The query must display the total number rows for each gender value that appear in the Actor table.
E.g. Male 454
Female 231
• Screen Capture the Query Grid Design and all of the rows that are displayed and paste into
T01P.DOCX
•

Pass 1j
• Modify the Access Actor table.
• Create an Index on the following field Surname (with duplicates allowed)
• Screen Capture the Properties for this field after the index has been created and paste into
T01P.DOCX

Pass 1k
Add a new row to the Actor table. Use your own details such as name, gender, country of birth etc. Use your
student ID as the ActorNo. (If your ID contains an "X" character, then omit the "X" from the actor no)

• Add a new row to the Movie table. Make up the details of about any movie (you may use a real
movie or make up your own, e.g. ‘The Zombies of Glenferrie Station’. Use a 7 digit movie no. so
that you can be sure it does not clash with an existing Movie No.

• Add at least 3 new rows to the Casting table. The first new row must specify that the Actor you
created (above) has been cast in the Movie that you created. (e.g. Allocate yourself to star in the
movie).

Note: The CastID will automatically be allocated to the new row (because the data type for CastId is
Autonumber). Simply enter an Actor No and the CastID field will be populated by the next number in
sequence.

The second / third new rows (plus any others that you may want to create) must cast any other
existing actor from the Actor table into your new movie. E.g. You may want to cast Tom Hanks to be
in your movie with you.

• Finally create a query that lists the CastID, Movie No, Title, Relyear, RatingCode, Actor No, Actor
FullName, Date of Birth and Birth Country from the Movie, Actor and Casting tables of the Movie
that you created above.

• Screen capture all of the rows that are displayed once this query is executed and query grid.

• Paste the screen captures in the appropriate section in T01P.DOCX

You should be able to complete up to here by the end of Week 2.

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Credit Tasks
Completion Criteria: For the Credit Task to be marked “Complete” Eight (8) sub-tasks must be marked “Correct”.

Credit 1a

• Download the Customer database named cust.accdb from Canvas.

• Open the file using Microsoft Access.

• Important: Before you begin, you must rename the CUSTOMER table so that it now contains the
word CUSTOMER plus the final 4 digits of your student ID. E.g. If your id is 100234567 then the
name must be CUSTOMER4567.

• Create a single query named T1CA_4567. (and not multiple queries)

• The query must display the Customer ID, surname, gender, loyalty points, rating code and state for
all records that meet all of these criteria:

• The State must be Tasmania

• The Loyalty Points must be greater than or equal to 7500

• The Gender must be M

• The Rating code must be 1 or 3

• Screen Capture the Query Design Grid.

• Screen Capture all rows displayed by this query.

• Paste the screen captures in the appropriate position in T01C.DOCX

Credit 1b

• Create a single query named T1CB_4567 (and not multiple queries)

• The query must display the Customer ID, surname, gender, loyalty pts, rating, state, Sales this Year
and Sales Last Year for all records that meet these criteria:

• Sales this year must be greater than or equal to 560

• The Rating code must be 1

• The state must be Tasmania

• The loyalty points must be in the range 3000 to 5999

OR

• Sales last year must be less than 75

• The Rating code must be 2
• The state must be Victoria
• The loyalty points must be in the range 7500 to 8999

Note: This single query must handle ALL 8 dot points above

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• Screen Capture the Query Design Grid.

• Screen Capture all rows displayed by this query.

• Paste the screen captures in the appropriate position in T01C.DOCX

Credit 1c

• Create a single query named T1CC_4567.

• The query must display the Customer ID, given name, surname, date of birth and postcode for all
records that meet this criteria:
• The person must have date of birth within years 31st Dec 1999 to 31st Dec 2001

• How to use dates in Access is explained the second half of this article:
https://support.office.com/enus/article/Examples-of-using-dates-as-criteriainAccessqueriesaea83b3b-
46eb-43dd-8689-5fc961f21762

• Screen Capture the Query Design Grid.

• Screen Capture all rows displayed by this query.

• Paste the screen captures in the appropriate position in T01C.DOCX

Credit 1d

• Add yourself as a customer into this table.

• Use your student id as the customer id (remove the ‘X’ if your student ID end with an ‘X’).

• Generate any values you wish for the other fields.

• Screen Capture a few rows from this table that include your customer details.

• Paste the screen captures in the appropriate position in T01C.DOCX

Credit 1e
• Now download the database named product_sales.accdb and rename all tables by adding last 4
digits of your student ID at the end of each table name.
• This database contains sales of 80 products over a 5-year period. There are over 350,000 sales
transactions.
• There are no details about individual customer who were involved in the sales. The database has
only recorded the gender and birthdate of the people who purchased products.
• Each product belongs to a product type.
• Each sales transaction belongs to a location in Australia.
• Using the Database Tools menu, create Relationships between the tables.
• The foreign keys are:
• POSTCODE in the TRANS table
• PRODID in the TRANS table
• PRODTYPE in the PRODUCT table

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• Take a screen capture of the diagram.

• Paste the screen capture in the appropriate position in the document named T01C.DOCX

Credit 1f
• Create a single query named T1CF_4567 that displays these columns:
• TranID, ProdID, Prodname, TypeDescription, Qty, TranDate in Ascending TransID sequence
• Only shows records that meet all of these criteria
• Qty greater than or equal to 10
• TranDate = 01/03/2011

• Screen Capture the Query Grid Design and all the rows that are displayed and paste into
document T01C.DOCX.

Credit 1g
• Create a single query named T1CG_4567 that:
• Displays these columns: TranDate, TranID, Prodname, SalePrice, Qty, Suburb, CustBirthYear
• Is in Ascending TransDate sequence
• Only show records that meet all these criteria
• Prodname is “Highway" or "Touchtrax "
• Suburb is Balwyn

• Screen Capture the Query Grid Design and all the rows that are displayed and paste into
document T01C.DOCX.

Credit 1h
• Part 1 The product Touchtrax has been sold over a number of years.
Answer these questions.
How many times has this product been sold? Show the design grid and the Result of the
query you created to answer this question

Part 2 How many different prices has this product been sold for? Show the design grid and the
Result of the query you created to answer this question.

Has the price of this product been increasing or decreasing over the years?

• Add Text in the appropriate position in the document T01C.DOCX.

Credit 1i
• Create a single query named T1Ci_4567 that:
• Displays the sum of the qty sold for each weekday ( include Sat , Sun as weekday)
• The list must be in Ascending qty sequence

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E.g. Wednesday 231

Sunday 425
Friday 690…
• Screen Capture the Query Grid Design and all the rows that are displayed and paste into
document T01C.DOCX.

Credit 1j
• Select ‘Create Form’ from the Access ribbon menu.
• Access will automatically create a Columnar Form for the
Product table using the Form Wizard. It will look similar to
this:

• Modify the Form in the design view. Make these

simple changes:
o Change the text in the Form Header so that it
includes your name and student ID
o Use the Insert Image option from the Ribbon
Menu to add a small image to the Form Header
o Change the prompts on the left side of the
Detail Section to match the text in the example below (e.g. ProdId becomes Product Id).
o You may make any other minor alterations (such as colours, fonts, move text boxes, etc.) if you
wish.

• Screen Capture the Form Design View (the screen with gridlines) and paste into document
T01C.DOCX.

Support Materials

Microsoft Access

• MS Access videos in Week 1 of Canvas site

• Filtering Data o https://support.office.com/enus/article/Filter-data-in-a-desktop-database-

4dbc43d7cce24f34-8f73-eead5073ce16

• Queries o https://support.office.com/en-us/article/Introductionto-queries-a9739a09-d3ff-4f36-
8ac35760249fb65c o Create queries with more than one data source:
https://support.microsoft.com/enus/office/create-a-query-based-on-multiple-tables4a14e73a-3ecd-
481c-a416-
09571c7064a9?ui=en-us&rs=en-us&ad=us
Video https://support.microsoft.com/en-ie/office/video-create-queries-with-more-thanonedata-
source-440d7af0-08a3-4a15-a6b6-bb7650e08465

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• Access 2016 Bible (search for Access 2016 Bible via Swinburne Library portal) o Chapter 2 -
Filtering o Chapter 8 - Selecting Data with Queries o Chapter 4 - Table
Relationships (Skip the section on Normalization, 1st & 2nd & 3rd Normal
Forms) o Chapter 3 – Indexing Access Tables o Chapter 10 – Creating
an Aggregate Query & About Aggregate Functions o Chapter 17 – Creating
Basic Access Forms

• Relationships o https://support.office.com/en-us/article/Create-a-relationship-40c998dd4875-
4da498c88ac8f109b85b
• Aggregate Functions o http://www.teachucomp.com/aggregate-function-queries-in-accesstutorial/

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