VDR-100G2 Data Recovery

User Manual
RUT-UM-02-003 Rev.1.3

Rutter Technologies Inc

22 Pearl Place
St. John’s, NL Canada
A1E 4P3

Tel: (709) 368-4213

Fax: (709) 368-1337

www.ruttertech.com
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Rutter Technologies Inc
VDR-100G2 Data Recovery
User Manual

RUT-UM-02-003 Rev.1.3

Initial Issue Date: 14 July 2004

Revision Issue Date: 01 April 2005

© Copyright 2005 by Rutter Technologies Inc

All rights reserved. This document contains CONFIDENTIAL information that is PROPRIETARY to Rutter Technologies
Incorporated. This commercially sensitive information is being provided to the recipient solely for the purpose specified
and shall not be reproduced, disclosed or supplied, in whole or in part, to any other person without the prior written
consent of Rutter Technologies Inc.

Although every precaution has been taken in the preparation of this manual, Rutter Technologies Inc assumes no
responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use of information
contained herein.
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Table of Contents

1 Introduction ................................................................................... 1

2 Client PC Download – Retrieval Method No 1 ................................. 3

2.1 Installation of Download Software on Client PC............................................................ 4
2.2 Connecting to the VDR.................................................................................................. 5
2.3 Starting the Download Process ..................................................................................... 5
2.4 Download Current Data Set .......................................................................................... 6
2.5 Download Secured Data Set ......................................................................................... 6
2.6 Extended NMEA Download........................................................................................... 8
2.7 Complete vs. Partial Download ..................................................................................... 8
2.8 Disconnecting from the VDR ......................................................................................... 9

3 Remote Storage Module – Retrieval Method No 2 ........................ 11

3.1 Copying Data to the Remote Storage Module ............................................................ 11
3.1.1 Copy Current Data............................................................................................... 12
3.1.2 Copying Secured Data ........................................................................................ 12
3.1.3 Copying Extended NMEA Data ........................................................................... 13
3.2 Connecting Client PC to RSM ..................................................................................... 13

4 FRM Download – Retrieval Method No 3 ...................................... 15

4.1 Incident, Damage to Ship, and Minor Damage to HVR .............................................. 15
4.1.1 L-3 Hardened Voyage Recorder (HVR) .............................................................. 16
4.1.2 Starting the Download Process ........................................................................... 16
4.1.3 Choose Destination Drive and Data Streams...................................................... 16
4.1.4 Select Data Streams to be Downloaded ............................................................. 17
4.1.5 Begin the Download ............................................................................................ 17
4.1.6 Disconnecting from the FRM ............................................................................... 17
4.2 No VDR Communications with HVR ........................................................................... 17
4.3 Accident, Damage to Ship and Severe Damage to HVR............................................ 18

5 Operation & Alarm Unit – Operating Guide .................................. 19

5.1 Securing Data.............................................................................................................. 19
5.2 Viewing Secured Data................................................................................................. 19
5.3 Securing Data to the Remote Storage Module ........................................................... 20
5.4 Muting Audible Alarm .................................................................................................. 20
5.5 Dimming the Display ................................................................................................... 20
5.6 Test Screen ................................................................................................................. 20
5.7 Alarm Code Description .............................................................................................. 21

6 Playback Software........................................................................ 23
6.1 Playback Installation - Client/Standalone PC.............................................................. 23

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 6.2 Starting the Playback Application................................................................................ 24
6.2.1 Configuration File ................................................................................................ 25
6.3 Nighttime / Daytime Mode ........................................................................................... 25
6.4 Choosing Data for Playback........................................................................................ 26
6.5 Enabling Ethernet Broadcasts..................................................................................... 26
6.6 Starting the Playback .................................................................................................. 27
6.7 Playback Controls ....................................................................................................... 27
6.8 Conning Tab Screen ................................................................................................... 28
6.8.1 Depth Graph ........................................................................................................ 29
6.8.2 Wind Information ................................................................................................. 29
6.9 Audio Tab Screen........................................................................................................ 31
6.10 Fire Doors Tab Screen ................................................................................................ 33
6.11 Water Doors Tab Screen............................................................................................. 33
6.12 Hull Openings Tab Screen .......................................................................................... 34
6.13 Log Tab Screen........................................................................................................... 35
6.14 Alarms Tab Screen...................................................................................................... 35
6.15 Passwords ................................................................................................................... 35
6.15.1 Closing the Application ........................................................................................ 36

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1 Introduction

The VDR-100G2 is designed to collect and maintain a secure, retrievable record of information
related to the position, movement, physical status, and command & control of a marine vessel. It
maintains a continuous record of the most recent 24 hours of activity in the Data Processing Unit
(DPU). This is referred to as the Current Data Set. The current data set is not affected by any
method of copying, backing up or downloading data.

In addition to the current data, the VDR-100G2 offers three (3) methods of storing copies of the
data. These are:

1. The Data Processing Unit (DPU) contains an internal hard drive capable of retaining
multiple copies of a 24 hour data set. Emergency Backup of data initiated at the Operation &
Alarm Unit (OAU) creates Secured Data directories on this drive named according to the date
and time of the backup. These data backups are referred to as Secured Data Sets. Secured
Data may be copied to a download PC via Ethernet LAN connection using Rutter
Technologies proprietary download software. Refer to Section 2 - Client PC Download –
Retrieval Method No 1 for instructions on retrieving data from this internal hard drive.

2. Multiple data sets can be stored to the optional Remote Storage Module (RSM) if
connected. Current data or secured data sets copied to the RSM can be manually initiated
via the OAU. Additionally, the VDR can be enabled to automatically create an extended
archive of data to the Remote Storage Module (RSM). Refer to Section 3 - Remote Storage
Module – Retrieval Method No 2 for instructions on downloading data to and retrieving data
from the RSM.

3. The third method of storage is the Final Recording Medium (FRM) or capsule. This IMO
required data storage method should only be attempted when the above-listed methods
(1) and (2) are not available (i.e., in a situation where the VDR-100G2 is no longer
functioning due to a major incident.) Refer to Section 4 - FRM Download – Retrieval Method
No 3 for instructions on retrieving data from the FRM.

Once the data has been copied, it may be necessary to contact the ship’s owner / operator or
Rutter Technologies Inc. to obtain download and playback software or information necessary for
viewing the data. Contact information is available in Appendix B of this document. The name and
IMO number of the vessel involved will be required in order to provide appropriate files and
information.

Should the FRM need to be recovered after an incident, dependant upon the severity of the
damage incurred by the capsule, it may be necessary to contact its manufacturer in order to
reconstruct and/or refurbish the unit before it is possible to download the data from the capsule.
(Refer to Section 4 - FRM Download).

Note! The configuration file (config.txt), used to correctly interpret playback data, is
contained in the root directory of all data sets and in the FRM capsule memory.
Therefore, the vessel owner only needs to provide the configuration file when the
data has been received on a storage medium other than the RSM and/or FRM.

The IMO Guidelines on Voyage Data Recorder (VDR) Ownership and Recovery white paper is
available in Appendix C of this document.

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2 Client PC Download – Retrieval Method No 1

The Client PC Download has been designed to allow a user a convenient method of downloading
data from the VDR-100G2 for immediate playback or the storage of downloaded data on a
separate recordable medium.

The Client PC is connected to the DMM via an Ethernet connection and may download data at
any time during normal VDR-100G2 operation without interrupting the system’s recording
process. In order to remove the data from the vessel, the client PC must be equipped with a
recordable medium (i.e., a writeable Compact Disc (CD) drive, etc.). It is also possible to use a
laptop as the client PC, alleviating the need for a recordable device to remove the data from the
vessel.

Please note a typical data set is too large to be recorded to a single CD and will need to be split
into shorter segments, occupying several discs, if it is to be removed from the client PC via a CD.

A Client PC should, as a minimum, include:

ƒ Pentium III or higher processor

ƒ 256 MB of memory
ƒ SVGA Video port and monitor (it is recommended that the monitor be 15” or larger and
supports a non-scrollable resolution of 1024x768 or greater)
ƒ Audio hardware with PC speakers or headphones
ƒ 100 Base-TX Ethernet Interface
ƒ USB 2.0 Port
ƒ Serial data port (if external ECDIS display support is required)
ƒ 16X CD-ROM drive
ƒ 20 GB or larger internal Hard Disk Drive
ƒ Standard AT or PS/2 keyboard
ƒ Standard Serial or PS/2 mouse
ƒ Power Supply: Dual Input Voltage: 115V at 60 Hz; or 220V at 50 Hz
ƒ English O/S Edition: Windows 2000 or Windows XP (recommended).

Note! If the Client PC is being installed on the bridge of the vessel, it must be IEC
60945 certified.

In order to review downloaded data upon playback, it will be necessary to contact the vessel
owner with vessel specific information (i.e., vessel name and IMO number). Upon receipt of this
information the vessel owner will be able to provide the necessary files and software for proper
data interpretation. If a vessel owner is unable to provide the required files, it will be necessary to
contact Rutter Technologies Inc. (contact information is available in Appendix B of this
document).

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2.1 Installation of Download Software on Client PC
There are two (2) steps necessary to install the Download application onto the client PC:

Note! Software procedures in this manual are based upon a PC running a

Windows XP operating system. There may be minor differences depending on the
operating system and configuration in use on the Client PC.

1. Copy the Download application (VDR_Download.exe) from the supplied media to the
desktop of the download computer, or if an install file is supplied, double-click the “Install
VDR Download.exe” file.
2. Configure the download computer as a ‘Client’ for the ‘Download Application’ to connect
to the VDR-100G2 and retrieve the recorded data. To do this, the download PC must be
in the same IP segment as the download port on the VDR. The VDR’s download port
occupies IP address 200.200.200.200. The client PC must be in the same range, with
the last segment different than the VDR (as shown below.) To change the IP segment:
ƒ Open the Control Panel via the Start menu.
ƒ Double-click the Network Connections icon.
ƒ Right-click on the Local Area Connection icon and select Properties from the
pop-up menu.
ƒ In the Local Area Connection Properties window, highlight “Internet Protocol
(TCP/IP)” and click the “Properties” button located directly below the available
options.
ƒ In the subsequent Internet Protocol (TCP/IP) Properties window, select the “Use
the following IP address” radio button and enter 200.200.200.2 (the last number
can be any number from 2 to 254, except 200.)
ƒ Click the “OK” button in the Internet Protocol (TCP/IP) Properties and the Local
Area Connection Properties and “OK” again to finalize the procedure.

Figure 2.1 - Establishing TCP/IP Address

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2.2 Connecting to the VDR
To connect the Client PC to the VDR, complete the following steps:

1. Locate the VDR Data Port, a RJ45 wall jack, mounted on the bridge.

Figure 2.2 - VDR Data Port

2. Connect the Client PC to the VDR Data Port via a straight-through Ethernet cable.

Note! Ensure the time setting on the Client PC is set to GMT (Greenwich Mean
Time) and the daylight savings time setting is disabled. To change these settings,
double-click the clock in bottom right corner of the Windows desktop, select the
‘Time Zone’ tab, select “(GMT) Greenwich Mean Time” from the time zone drop-
down menu and ensure the “Automatically adjust clock for daylight savings
changes” checkbox is not checked.

2.3 Starting the Download Process

Start the download utility by double-clicking the download.exe icon located on the Windows
desktop. See Figure 2.3 - Download Software Main Screen for an example of the download utility.

Figure 2.3 - Download Software Main Screen

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2.4 Download Current Data Set
Complete the following steps to begin the download of the current data set:

1. Select ‘Start download’ from the ‘Download Controls’ menu.

2. Enter a password when prompted (default password is VDR).
3. Once prompted with the ‘Download Settings’ window (see Figure 2.4 - Download
Settings Window), choose from the following available settings:
ƒ ‘Download complete data set’.
ƒ ‘Download partial data set’ – once this option has been chosen, ‘Start’ and ‘Stop’
times become available. Using the appropriate slide-bar, set the time frame that
will begin and end the downloaded data set.
ƒ ‘Normal data set’.
ƒ ‘Extended NMEA data set’ – this option allows for the download of the extended
NMEA data set only. This is an optional item, only available if purchased.

Figure 2.4 - Download Settings Window

4. Confirm that the stated download destination is correct. If it is not, press the ‘Change
Destination’ button, select the correct destination from the file window, and press ‘OK’;
5. Press the ‘Start Download’ button;
6. Confirm all settings are correct in the confirmation window and press ‘OK’ (if they are
not, press ’Cancel’ and make the appropriate changes in the ‘Download Settings’
window).

2.5 Download Secured Data Set

Complete the following steps to download one (1) of a possible 64 secured data sets from the
DMM’s internal hard drive:

1. Select ‘Download Secured Dataset’ from the ‘Download Controls’ menu.

2. A download progress window will appear indicating that the application is receiving
information from the DMM.
3. In the subsequent ‘Download Secured Datasets’ window, all available secured datasets
will be visible. Each dataset shows the date it was initially secured, file size, and start and
end time.

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 Figure 2.5 - Download Secured Datasets

4. Select the appropriate dataset from the list.

5. To download a complete dataset, choose the “Download complete data set” radio button
under ‘Download duration’. To download a partial dataset, choose “Download partial data
set”.
6. If choosing to download a partial dataset, a window will appear from which the time range
to be downloaded must be chosen. The associated scroll bar is used to select a start
and/or end time (the exact time may also be entered directly in to the time fields.)

Figure 2.6 - Partial Download Window

7. To choose a directory to which the datasets will be downloaded, other than the one listed
under ‘Destination’, press the “Change Destination” button and follow standard Windows
procedure for selecting a desired directory.
8. Once the duration and destination are correct, press ‘Start Download’.
9. Enter a password and press ‘OK’.
10. A “Download Settings” dialog will appear providing confirmation information for the
dataset to be downloaded. If all information is correct, press ‘OK’ to begin the download.

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 Figure 2.7 - Confirm Download Settings

2.6 Extended NMEA Download

The Extended NMEA data set is a VDR-100G2 option, which supports the recording of up to 185
days of NMEA data to the DMM. When an extended NMEA download occurs, no video or audio
data is included in the download. To select the extended NMEA download, check the ‘Extended
NMEA Download’ located in the ‘Download Settings’ window.

Important! The extended NMEA data set must be purchased as an option and
configured on the VDR-100G2 during installation. If the VDR-100G2 is not
configured for the extended NMEA data set, this option will not function in the
download software.

2.7 Complete vs. Partial Download

A ‘complete’ download is the process of downloading a full 24-hour data set from the DMM. As a
user may want only a ‘partial’ download, a ‘Download partial data set’ option is available. Select
either ‘Download complete data set’ or ‘Download partial data set’ in the ‘Download Settings’
window to download the desired data set.

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 Figure 2.8 - Completed Download

2.8 Disconnecting from the VDR

To disconnect, choose ‘Exit’ from the ‘File’ menu of the Download application.

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3 Remote Storage Module – Retrieval Method No 2

Unlike the FRM, which contains only data required by IMO regulations, the Remote Storage
Module (RSM), dependant upon customer requirements, may contain a much larger and highly
detailed data set. Each copy of the recorded data, containing up to 24 hours of data, may be up
to seven (7) GB in size. The RSM provides a portable copy of the data for easy removal to shore
facilities or authorities for investigation, analysis, or long-term storage.

A portable copy of the recorded data can be obtained by copying data from the DMM internal
hard drive to the RSM. Copying data to the RSM does not affect the normal recording operation
of the VDR-100G2. The copying of data to the RSM is initiated via the OAU. Refer to Section 5 -
Operation & Alarm Unit – Operating Guide for OAU operating instructions.

To playback the data from the RSM, a PC will require the following:

ƒ The minimum requirements for a PC outlined in Section 2 - Client PC Download –

Retrieval Method No 1.
ƒ Rutter Technologies’ playback software (see Section 5 - Operation & Alarm Unit –
Operating Guide.)

Important! The configuration (Vdr-cfg.txt) and parameters (vdrparams.ini) files,

which may be used to correctly display playback information, are stored and
located in the root directory of each data set stored by the VDR100G2.

3.1 Copying Data to the Remote Storage Module

To retrieve data using the OAU, it is necessary to ensure the RSM is connected and recognized
by the G2 system. Complete the following steps:

1. If not already connected, attach the Ethernet and power cable from the RSM to the
DPU.

2. Press the “RSM” button on the OAU menu pad.

3. At the main menu screen of the OAU, two (2) options are displayed:

‚ “Copy Data”
‚ “RSM Archiving”

Note! The RSM cannot be simultaneously connected via Ethernet to the VDR
while connected to the Client PC via a USB connection.

4. Ensure the “Copy Data” option is highlighted (blinking cursor is adjacent to the option.)
Once highlighted, press the “Enter” button on the OAU menu pad.

5. Three (3) options are now displayed:

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 ‚ “Copy Current Data”: allows a user to retrieve a full 24-hour data set. See
Section 3.1.1 - Copy Current Data.
‚ “Copy Secured Data”: allows a user to retrieve specific segments that have been
previously secured and may range in length of time. See Section 3.1.2 - Copying
Secured Data.
‚ “Copy Extended NMEA”: allows a user to retrieve extended NMEA data. See
Section 3.1.3 - Copying Extended NMEA Data.

Important! Once the data set has been retrieved, do not physically disconnect the
Remote Storage Module before disconnecting it from the system via the OAU. To
disconnect via the OAU, access the Remote Storage menu by pressing the “RSM”
button, highlight “Disconnect Remote and press the “Enter” button”.

It is also recommended to power off the unit prior to physically disconnecting it.

Once the RSM is physically disconnected from the DMM, it will take approximately
one (1) minute for the system to recognize this disconnect. DO NOT reconnect the
RSM before this one (1) minute wait period has elapsed, as it will not be
recognized by the system. If the RSM is accidentally reconnected before the one
(1) minute wait period has elapsed, physically disconnect the RSM from the DMM
and wait one (1) minute before physically reconnecting. Once the RSM is
physically connected, connect to the DMM software via the OAU.

3.1.1 Copy Current Data

To copy the current data from the internal drive of the DMM to the RSM, the following steps must
be completed:

ƒ Press the “RSM” key on the OAU menu pad

ƒ Highlight ‘Copy Data’ and press ‘Enter’ on the OAU menu pad
ƒ Highlight ‘Copy Current Data’ and press ‘Enter’ on the OAU menu pad

The full data set residing on the internal drive of the DMM will be copied to the RSM. As the data
is copied, the OAU display may indicate the percentage of data that has been copied dependant
upon the size of the download. To cancel the download, simply press “Cancel” on the OAU menu
pad.

3.1.2 Copying Secured Data

Data sets can be secured on the internal drive of the DMM at any time via the OAU menu pad. If
sufficient space does not exist on the internal drive to secure a data set, the oldest secure data
set will be automatically deleted. Therefore, it is convenient to copy any one of these secure data
sets to the RSM.

Secured data sets can be copied to the RSM for longer term storage or for portability to shore
side facilities. To copy a secured data set to the RSM, the following steps must be completed:

ƒ Press the “RSM” key on the OAU menu pad.

ƒ Highlight ‘Copy Data’ and press ‘Enter’ on the OAU menu pad.
ƒ Highlight ‘Copy Secured Data’ and press ‘Enter’ on the OAU menu pad.

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 ƒ All available secured data sets (displayed in yyyy-mm-dd-hr-mt format) will become
visible. Secured data sets appear two (2) per screen. If more than two (2) secured data
sets exist, press the “Prev” and/or “Next” buttons on the menu pad to scroll through all
sets available. The total number of data set screens available is shown on the screen (for
example, “Page 3/21”).
ƒ Once the desired data set is highlighted, press the “Enter” key on the OAU keypad. Press
the “Enter” key again to confirm the download.

The selected secured data set will be copied to the RSM. As the data is copied, the OAU display
will indicate the percentage of data that has been copied. To cancel the download, simply press
“Cancel” on the OAU menu pad.

3.1.3 Copying Extended NMEA Data

The VDR100G2 can optionally store up to 185 days of NMEA data. This data can then be copied
to the RSM by the following steps:

1. Press the “RSM” key on the OAU menu pad.

2. Highlight ‘Copy Data’ and press ‘Enter’ on the OAU menu pad.
3. Highlight ‘Copy Extended NMEA Data’ and press ‘Enter’ on the OAU menu pad.

All Extended NMEA data will then be copied to the RSM. As the data is copied, the OAU display
will indicate the percentage of data that has been copied. To cancel the download, simply press
“Cancel” on the OAU menu pad.

3.2 Connecting Client PC to RSM

To retrieve data from the RSM using the Client PC, complete the following steps:

1. It is first necessary to confirm that the RSM contains the appropriate data set. To do so,
press the “View Data” button on the OAU menu pad. Press the “Prev” and “Next” buttons
on the menu pad to scroll all available data sets.
2. If the desired data set is not available, see Section 3.1 - Copying Data to the Remote
Storage Module. Otherwise, continue with the steps below.
3. If the desired data set is available, press the “Cancel” followed by “RSM” button on the
menu pad. An option screen will become available, highlight the “RSM Archiving” option
and press “Enter” on the menu pad. The option screen will now read “Disable Extended
Archiving?”, press the “Enter” key to disable the archiving function.
4. Physically disconnect the RSM Ethernet cable and connect it to the Client PC using an “A
to B mini” USB cable.
5. The RSM will be visible on the Client PC as a connected hard drive.

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4 FRM Download – Retrieval Method No 3

Recovery of data from the FRM should only be carried out in a situation where an incident
has rendered the VDR-100G2 inoperative. Data recovery must be carried out according to the
manufacturer’s instructions, using proprietary software provided by Rutter Technologies Inc.

The VDR-100G2 can currently accommodate the Hardened Voyage Recorder (HVR), available
from L3 Communications.

Once the HVR has been recovered, dependant upon the severity of the incident, it may be
necessary to contact the capsule manufacturer in order to reconstruct and/or refurbish the unit
before downloading may commence. Contact information for both of the FRM manufacturers
mentioned above is available in Appendix B – Contact Information.

It will also be necessary to contact Rutter Technologies Inc., providing the vessel name and IMO
number in order to receive the necessary download, playback, configuration, and partition
information files (contact information is available in Appendix B of this document). Appendix A –
Incident Data Recovery Checklist provides a guideline of steps to be carried out by the incident
investigation team in the event that they may have to recover a FRM unit.

The following procedure should only be attempted by an authorized service technician and is not
required for day-to-day operations.

4.1 Incident, Damage to Ship, and Minor Damage to HVR

If the VDR system can communicate with the HVR, data copies can be retrieved using the
following method. If the damage makes communication impossible, removal of the HVR capsule
is necessary (see Section 4.2 - No VDR Communications with HVR.)

To be capable of downloading data from the HVR, the downloading computer must contain the
following:

ƒ A PC containing an Ethernet connection port.

ƒ Rutter Technologies Inc. proprietary HVR download software.

Note! Before downloading from a FRM unit, it is essential to have the capsule’s
partition information. In the case of an incident, please contact Rutter Technologies
Inc. for further instructions on obtaining the correct partition information.

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4.1.1 L-3 Hardened Voyage Recorder (HVR)
The application for data recovery from the L-3 HVR capsule is HVR Download.exe. It will be
necessary to install Rutter Technologies’ download software on the PC being used to download
from the FRM. The following steps outline the process of installing the download software:

1. Copy the download application (HVR Download.exe) from the Download Software CD
supplied by Rutter Technologies Inc. to the desktop of the download PC.
2. Copy the ‘vdrparams.ini’ file to the ‘C:\WINDOWS’ folder from the Download Software
CD.
3. The IP address of the downloading computer must be altered to match the IP of the
FRM (excluding the last segment). The FRM IP is provided in the vdrparams.ini file.
ƒ To change the downloading computer’s IP address, open the ‘Control Panel’ >
‘Network and Dial-up Connections’ > ‘Local Area Connection’ and click the
‘Properties’ button.
ƒ In the subsequent ‘Local Area Connection Properties’ window select ‘Internet
Protocol (TCP/IP) in the ‘Components checked are used by this connection:’
selection area and click the ‘Properties’ button.
ƒ In the subsequent ‘Internet Protocol (TCP/IP) Properties’ window, select the ‘Use
the following IP address’ radio button and enter the appropriate FRM IP address in
the ‘IP Address:’ field.
ƒ The last segment will have to be changed to a number between 3 and 255, but
cannot be the same number as the FRM IP address (i.e., if the FRM IP address is
192.168.0.2, the download computer address may be entered as 192.168.0.3).

4.1.2 Starting the Download Process

Start the download utility by double-clicking the ‘HVR Download.exe’ icon located on the
Windows desktop. See Figure 4.1 - Download Utility Window for an example of the download
utility window.

Figure 4.1 - Download Utility Window

4.1.3 Choose Destination Drive and Data Streams

To start the download process, select the directory on the download PC to which the data will be
copied. To select the location, select ‘Choose Destination Directory’ from the ‘Download’ menu.
A file dialog box will appear, allowing the destination drive to be selected.

Prior to beginning the download, ensure that all three (3) data streams are selected for download.

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4.1.4 Select Data Streams to be Downloaded
Individual data streams are stored in different partitions of the capsule and can be downloaded
individually. To select streams, ensure that the menu item is checked in the ‘Download’ menu.
For example, to ensure that NMEA is selected for download, choose ‘Download NMEA’ from the
‘Download’ menu. There are also selectable menu items for ‘Download Video’ and ‘Download
Audio’.

4.1.5 Begin the Download

Complete the following steps to begin the download of desired data set:

1. Select ‘Begin download’ from the ‘Download’ menu.

2. Enter a password when prompted. The default password is ‘VDR’ (case sensitive);

4.1.6 Disconnecting from the FRM

Once the download is complete, disconnect from the FRM by selecting ‘Exit’ from the ‘File’ menu.

4.2 No VDR Communications with HVR

If the HVR is intact but is unable to communicate with the VDR system, it is possible to connect a
Client PC to the HVR and download data. Follow the steps below to connect a Client PC to the
capsule:

1. Locate the HVR capsule and its associated FRM Junction Box.
2. Remove the power and Ethernet cable from the Junction Box.
3. Connect the power cable to a 24V power source.
4. Using the information in Table 4.1 - Wiring Diagram for 10BaseT Crossover Cable
below, adjust the wiring of the existing Ethernet cable to make it a crossover cable and
add a RJ45 connector.
5. Connect the RJ45 connector to the Client PC.
6. Connect to the HVR unit using the download software as described above in Section
4.1.1 - L-3 Hardened Voyage Recorder (HVR).

Figure 4.2 - RJ45 Connector

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Pinout Striped Colour Solid Colour

Pin 1 (TD+) ----------------------------------------------------------------- (RD+) Pin 3 White/Orange Green

Pin 2 (TD+) ------------------------------------------------------------------ (RD-) Pin 6 Orange Yellow

Pin 3 (TD+) ----------------------------------------------------------------- (TD+) Pin 1 White/Green Blue

Pin 4 ------------------------ (Not used by 10BaseT) -------------------------- Pin 4 Blue Red

Pin 5 ------------------------ (Not used by 10BaseT) -------------------------- Pin 5 White/Blue Black

Pin 6 (RD-) ------------------------------------------------------------------ (TD-) Pin 2 Green Orange

Pin 7 ------------------------ (Not used by 10BaseT) -------------------------- Pin 7 White/Brown Brown

Pin 8 ------------------------ (Not used by 10BaseT) -------------------------- Pin 8 Brown Grey

Table 4.1 - Wiring Diagram for 10BaseT Crossover Cable

Note! It is important to remember that Pins 1 & 2 are a twisted pair and Pins 3 & 6
are a twisted pair.

4.3 Accident, Damage to Ship and Severe Damage to HVR

In the event that the HVR has undergone severe mechanical damage, fire, or if the memory cable
is damaged or destroyed, the module will have to be returned to L-3's facility for repair. Refer to
Appendix B for further information.

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5 Operation & Alarm Unit – Operating Guide
The following section provides a user guide for operating the VDR-100G2. All user-level operation
occurs via the OAU. The OAU provides the ability to secure data as well as offering audible
alarms that alert the user to potential problems with the unit and/or component connections.

Figure 5.1 - OAU Key Pad

5.1 Securing Data

To secure data to the DMM, complete the following steps:

1. Press the “Emrg Backup” button on the OAU menu pad. The following message will
appear on the OAU’s LCD:

“Perform Emergency Backup of VDR Data”

“> Enter to Confirm”

2. Press the “Enter” button on the OAU menu pad. The following message will appear:

“Downloading Data”
“Please Wait…”

3. Allow the download to complete. A progression message may appear (i.e., “20%
Complete”) dependant upon the size of the download.

5.2 Viewing Secured Data

To view previously secured data sets, complete the following steps:

1. Press the “View Data” button on the OAU menu pad.

2. Secured data sets appear two (2) per screen. If more than two (2) secured data sets
exist, press the “Prev” and/or “Next” buttons on the menu pad to scroll through all sets

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 available. Data sets appear from oldest to newest and are recorded with the following
time format: yyyy-mm-dd-hr-mt (where yyyy=year, mm=month, dd=day, hr=hour, and
mt=minute).

5.3 Securing Data to the Remote Storage Module

For instructions on securing data to the RSM, see Section 3.1 - Copying Data to the Remote
Storage Module.

5.4 Muting Audible Alarm

To mute the audible alarm, press the “Mute” key on the OAU menu pad.

5.5 Dimming the Display

To dim or brighten the LCD display, press the “Dim” key on the OAU menu pad.

There are four (4) LCD brightness levels ranging from off to bright.

5.6 Test Screen

To obtain the VDR Record software version number or the unique DMM Hardware ID, press the
“Test” key on the OAU menu pad.

An example of the information provided via the “Tests” menu, is as follows:

**Test Screen**
Version: 4.02.00
ID: 55N5SS5S55X21

Note! It is essential to record the DMM Hardware ID correctly, as an incorrect ID

could cause a loss of features in various VDR software applications.

Press the “Cancel” button to return to the main screen.

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5.7 Alarm Code Description
Listed below are the alarm codes that may appear on the OAU LCD display:

Alarm Code Description

System Error Communication with the Record Application has been lost

Video Error Communication with the Video Module has been lost

Audio Error Communication with the Audio Module has been lost

FRM Error Communication with the Final Recording Medium has been lost

Power Failure Loss of utility power

Power Error Communication has been lost with the Power Control Module

Remote Error Communication has been lost with the Remote Storage Module

Serial Error Communication has been lost with the NMEA Module

Mic Error Communication has been lost with one of the microphones

Storage Error Failure to secure a data set

Table 5.1 - Alarm Code Description

Pressing the “Mute” button acknowledges the alarm code and silences the alarm.

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6 Playback Software
The playback module accompanies the base model VDR and is resident on the download client
PC. Additional playback software is available for use in shore-side offices. This additional
software is necessary for the playback of data on the VDR removable drive or other media once it
has been removed from the ship and transported to the office environment.

Important! The computer on which the Playback application is being installed

must have its regional and language options adjusted to English. This may be
done by double clicking the ‘Regional Options’ icon in the Control Panel window
and selecting ‘English’ from the language drop down list. It is recommended that
either ‘English (United States)’ or ‘English (Canada)’ is selected. However, any of
the available English options are acceptable.

6.1 Playback Installation - Client/Standalone PC

The installation of playback software is automated and requires little interaction. The install is
performed via a self-extracting executable file and is automatically installed to the C:\Program
Files\Playback directory, with a shortcut placed on the Windows desktop. The install file will
normally be named “Install VDR Playback.exe”.

To begin the installation, complete the steps listed below:

1. On the installation CD, double click the file entitled ‘Install VDR Playback.exe’.

Figure 6.1 - Installation Executable File

2. Choose the directory to which the executable will be installed.

Figure 6.2 - Choose Installation Directory

3. To abort the installation, click the ‘Abort’ button on the ‘Installing…’ message window.

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 Figure 6.3 - Installing Message Window

4. The install process will place a shortcut to the playback software on the desktop.

6.2 Starting the Playback Application

To start the playback application, double click the playback icon located on the desktop (as
mentioned in step 4 of the installation process above). The application will look similar to Figure
6.4 - Playback Software shown below. Note that the playback application interprets information
provided in the ship’s VDRPlayback.ini file therefore the playback interface may contain differing
elements and controls.

Figure 6.4 - Playback Software

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6.2.1 Configuration File
The vessel displayed in the Playback application is automatically configured via the ship’s
configuration file, which is created by the installation technician during the installation of the VDR.
The configuration file pertaining to the ship whose data will be used by the Playback application
must be located in an easily accessed location on the local hard drive of the playback PC.

Upon start-up of the Playback application, the configuration file can be loaded using the File >
Configure menu item.

Figure 6.5 - Configuration File Selection - Menu Item

A dialog window will appear allowing the user to select the applicable file. Once the file has been
selected the Playback application will shut down momentarily and restart automatically. Upon
restart the chosen configuration file will load automatically. To change the configuration file, select
the File > Configure menu item, as above, and choose the newly desired file.

Figure 6.6 - Restart Warning

With the VDR-100G2, the ship’s configuration file will accompany every available data set. When
a data set is selected the configuration file will be automatically reloaded as necessary.

6.3 Nighttime / Daytime Mode

To adjust the colour scheme of the Playback software interface for optimal nighttime or daytime
viewing, open the ‘Mode’ menu dropdown and select the appropriate option.

The nighttime mode uses a colour scheme that allows for less interference with bridge night
vision.

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6.4 Choosing Data for Playback
To select a data set for playback:

1. Choose the ‘Open’ icon located directly underneath the ‘File’ menu
2. A dialog box will appear. Use the dialog box to locate a folder containing downloaded
data and select one of the three (3) .vdr files. The .vdr files accompany every download
and act as an “index” to the actual data files. They are named according to the data
items they reference: AudioDir.vdr for audio, NMEADir.vdr for NMEA data and
VideoDir.vdr for video data. Selecting any one of these three files will open a data set for
playback.

Note! If the download directory does not display three (3) files with extensions of
“.vdr”, it is possible that the Microsoft operating system is treating them as hidden
files.

To ensure that the .vdr files are being displayed (and not hidden by the operating system), follow
these steps:

1. Open Windows Explorer

2. Select ‘Folder Options’ from the ‘Tools’ menu
3. Select the ‘View’ tab
4. Ensure that ‘Show Hidden Files and Folders’ is selected
5. Press the ‘OK’ button.

Figure 6.7 - Choose a .vdr File

6.5 Enabling Ethernet Broadcasts

To enable the Playback software and Client PC to broadcast data across a network for use with a
separate Electronic Charting System (ECS) or software, open the ‘Output’ menu dropdown and
select “Enable Ethernet Broadcast”. If a check appears adjacent to this option, broadcasting is
currently enabled. To disable this option, ensure no check sign appears adjacent to it.

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 Figure 6.8 - Enabling Ethernet Broadcasting

The broadcast will occur on UDP Port 4445. Refer to the relevant ECS manual to properly enable
a PC to receive an Ethernet broadcast from Rutter Technologies’ Playback software.

6.6 Starting the Playback

To start the data playback, complete the following steps:

1. After a set of download data has been selected for playback, choose ‘Start’ from the
‘Playback’ menu or press the ‘Play’ button located on the ‘Controls’ toolbar
Play Pause
Stop Fast Forward

Open
Fast Forward Rate

Figure 6.9 - Controls Toolbar

2. A dialog box will appear asking for a password. The default password is “VDR”. The
password is case sensitive. It must be typed in the text box and the ‘OK’ button clicked
3. After entering the correct password and clicking the ‘OK’ button, a second dialog box will
appear, asking for a start time. Use the scroll bar (or enter a time in the text boxes) to
select a playback start time. Click ‘OK’ to begin the playback.

Start Time Scrollbar

Figure 6.10 - Choose Start Time For Playback

6.7 Playback Controls

The playback can be controlled via ‘Playback’ menu items or by using the buttons located on the
Controls toolbar. Both options offer a full range of controls, including the ability to run the
playback in fast time (with the additional option of choosing replay speed). Figure 6.9 - Controls
Toolbar provides an illustration of the toolbar. If available for use, buttons will appear blue (such

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as the ‘Play’ button in the illustration). If unavailable for use, buttons will be greyed (such as the
‘Pause’ button in the illustration).

While playback is stopped, the ‘Fast Forward Rate’ drop down box can be used to set the
playback fast forward speed.

Note! The ‘Fast Forward Rate’ drop down box cannot be manipulated once a
playback has started.

To activate the fast forward feature, press the ‘Fast Forward’ button. Return the playback to
normal time by pressing the fast forward button a second time.

To adjust the speed of the replay using the ‘Playback’ menu, select ‘Set Playback Rate’. A dialog
box will appear requiring a time compression rate. Enter any integer from 2 to 24 (inclusive) in the
open text box and press ‘OK’ (see Figure 6.11 - Set Fast Forward Rate).

Figure 6.11 - Set Fast Forward Rate

The playback can be halted with the same time index in place by pressing the pause button.
Press the pause button a second time to continue the playback.

The Controls toolbar can also be hidden by deselecting ‘Controls’ from the ‘View’ menu. By
default it is visible therefore a check will appear adjacent to this option. Deselecting it will remove
this check mark.

6.8 Conning Tab Screen

The Conning Data Tab is the default screen upon Playback start-up. In addition to the Propulsion
and Video Channel(s) (for example, PORT X-Band, STBD S-Band, and CCTV) information tab(s)
found in the centre of the screen, the Conning Data Tab also contains the following information
(all along the upper left hand side of the tab screen):
‚ Date – Date of playback information
‚ Time – Time of playback information
‚ Latitude – Ship’s latitude
‚ Longitude – Ship’s longitude
‚ GPS Mode – Global Positioning System: SPS, DGPS (Differential GPS), PPS, RTK
(Real Time Kinematic), FRTK (Float Real Time Kinematic), and DRM (Dead
Reckoning Mode)
‚ Heading – Ship’s heading

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 ‚ Autopilot – Indicates the presence or non-presence of a heading control system
(On/Off)
‚ COG – Ship’s Course Over Ground
‚ SOG – Ship’s Speed Over Ground
‚ Depth – Depth of ship
‚ ROT – Ship’s Rate Of Turn

6.8.1 Depth Graph

The Depth Graph provides an illustration, in metres (m), of the ship’s depth.

Figure 6.12 - Depth Graph

6.8.2 Wind Information

The Wind Information pane contains data regarding the wind’s True and Relative Direction (Dir)
and Speed (Sp).

A compass is also provided in order to illustrate wind direction based on ship’s heading. The red
arrow indicates True wind direction while the green arrow indicates Relative wind direction. The
ship graphic indicates the ship’s heading.

Red Arrow – True Wind Direction

Green Arrow – Relative Wind Direction

Ship Graphic – Ship Heading

Figure 6.13 - Wind Information

6.8.2.1 Propulsion Data Tab

The Propulsion Data Tab is custom designed for each individual ship according to propulsion
systems, bow thruster configuration and NMEA strings broadcast by bridge electronics. These
displays are dependant upon the VDRPlayback.ini file created for a particular ship.

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 Figure 6.14 – Sample Propulsion Tab

6.8.2.2 Video Channel Data Tab

Radar data is captured at 15-second intervals. If multiple radar images are available for video
capture, capture times will be staggered but still allow for individual captures at 15-second
intervals.

There are a number of options available when viewing the radar data:
‚ To display the radar data in its own window, choose Full Size Video > Video
Channels from the ‘View’ file menu. To close this window, click the ‘x’ in the top right
corner.
‚ To move the radar image (once in its own window) in order to make a particular
section visible without adjusting the window dimensions, click and drag by placing the
mouse pointer over a section of the image, pressing the left mouse button and
moving the mouse;
‚ To save the radar image as a .bmp file, select the ‘File’ menu > Save > Video
Channels. A dialogue will open allowing a save location to be chosen.

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 Figure 6.15 – MultiPilot Tab

The images are captured directly from the radar display; therefore any radar supporting ECDIS or
chart displays will have the ECDIS or chart image recorded.

Note! If proprietary data is present in the data playback, a “Proprietary” conning tab
may appear. This tab window will present the available proprietary data in sentence
format.

6.9 Audio Tab Screen

Audio data includes continuous bridge audio and radio communications. The configuration of
audio will differ between ships but is generally arranged in 2 to 4 banks.

Individual channels contain audio data corresponding to an area of the bridge, bridge wings, or
radio communications. Each channel may be included in the playback individually or in
conjunction with other channels. For example, a user may wish to play back audio data recorded
in the centre of the bridge while turning off external microphones where wind noise may be
present.

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 Figure 6.16 - Audio Interface

To activate the audio portion of a playback, choose ‘Unlock Audio’ from the ‘Audio’ file menu (see
Figure 6.17 - Unlock Audio). A prompt will appear requiring a password; the default password
supplied with the VDR-100 is “VDR”. Press ‘OK’ to activate the audio data and make each
channel in the ‘Audio’ file menu selectable. Once unlocked, audio data will be available for the
remainder of the time playback is open.

Figure 6.17 - Unlock Audio

There are two (2) ways to activate an available audio channel individually:
‚ Select the appropriate audio channel from the ‘Audio’ file menu, or,
‚ Click the ‘Active’ checkbox below the appropriate channel once the audio has been
unlocked.
‚ It is also possible to print the audio status to the ‘Log’ Tab Screen by selecting
‘Status’ from the ‘Audio’ file menu.

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To silence a playback, simply uncheck each channel either on the ‘Audio’ menu or via the ‘Active’
checkbox.

6.10 Fire Doors Tab Screen

The Fire Doors Tab Screen displays information regarding the status of the ship’s fire doors. The
colour of the light adjacent to the door name, dependant upon the configuration, indicates an
active (often indicated with the colour red) or non-active (often indicated with the colour green)
door or opening.

Should the number of fire doors exceed the initial screen space, a scroll bar will become visible
allowing a user to view all available.

Figure 6.18 - Fire Doors Tab

6.11 Water Doors Tab Screen

The Water Doors Tab Screen displays information regarding the status of the ship’s water doors.
The colour of the light adjacent to the door name, dependant upon the configuration, indicates an
active (often indicated with the colour red) or non-active (often indicated with the colour green)
door or opening.

Should the number of water doors exceed the initial screen space, a scroll bar will become visible
allowing a user to view all available.

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 Figure 6.19 - Water Doors Tab

6.12 Hull Openings Tab Screen

The Hull Openings Tab Screen displays information regarding the status of the ship’s hull
openings. The colour of the light adjacent to the door name, dependant upon the configuration,
indicates an active (often indicated with the colour red) or non-active (often indicated with the
colour green) door or opening.

Should the number of hull openings exceed the initial screen space, a scroll bar will become
visible allowing a user to view all available.

Figure 6.20 - Hull Openings Tab

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6.13 Log Tab Screen
The ‘Log’ Tab Screen displays the size of each type of data block and the time it was recorded.
When viewed in compressed time (fast forward), the size of data blocks written at each time-
period is displayed, but the actual NMEA strings are not. When played back in normal time, the
‘Log’ Tab Screen will also display the NMEA strings.

‘Log’ information can be controlled via the Controls toolbar. To scroll illustrated information, press
the ‘Pause’ button on the Controls toolbar and use the ‘Log’ scrollbar to navigate.

Figure 6.21 - Log Window

6.14 Alarms Tab Screen

An alarm is an “on” event, only displaying when triggered. When an alarm occurs, the word
“ALARM” will display in the lower left corner of the Playback interface. The Alarms tab allows a
user to view information pertaining to all triggered alarms.

6.15 Passwords
There are two (2) passwords required to run the playback software.

The first is necessary to run the playback. It is supplied with the software and can be changed by
choosing ‘Set Password’ from the ‘Playback’ file menu. A dialog box will appear asking for the old
and new passwords.

The second password is for playback of audio data. It can be changed by choosing ‘Set
Password’ from the ‘Audio’ file menu. All default passwords are “VDR” (case sensitive).

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 Figure 6.22 - Change Password

6.15.1 Closing the Application

The application cannot be closed while a voyage playback is running. To close:

1. Stop the playback by selecting ‘Stop’ from the ‘Playback’ menu, or by pressing the ‘Stop’
button in the Controls toolbar.
2. Press the ‘Close’ (x) button in the upper right hand corner of the application’s main
window, or choose ‘Exit’ from the ‘File’ menu.

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Appendix A – Incident Data Recovery Checklist
This checklist is provided as a guideline of steps to be carried out by the incident investigation
team in the process of recovering a FRM unit. This checklist is meant only as a guideline and
may not represent all of the steps necessary in an incident investigation.

Checklist:

F Recover FRM from incident site.

F Inspect the unit for damage.

F Contact the OEM with details of the damage incurred by the unit. Contact information is
provided in Appendix B – Contact Information.

F Contact the Rutter Technologies Inc. and provide all available information about the
vessel and FRM unit in question in order to receive the necessary files for data download,
playback, and interpretation (contact information is provided in Appendix B – Contact
Information).

F Download data from the FRM using methods outlined in this document.

F Playback data using methods outlined in this document.

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Appendix B – Contact Information
IMPORTANT – READ ME FIRST!

Depending upon the severity and other extenuating circumstances of an incident, some
investigative teams may opt to hand deliver the Final Recording Medium (FRM) directly to the
Original Equipment Manufacturer (OEM) personally. Please contact the OEM directly at the
address and contact numbers listed on the following page to make this arrangement.

Shipping labels are provided for the FRM manufacturer that Rutter Technologies Incorporated
currently uses and supports with the Voyage Data Recorder VDR-100G2. A member of the
investigating team should first determine whether the FRM is damaged in such a way that the
normal procedure for data download or retrieval is not an option, causing the unit to need repair
and/or refurbishment before data can be successfully downloaded or retrieved.

The provided shipping labels should be used if the investigative team determines that the FRM is
damaged and should be sent back to the OEM.

NOTE TO INVESTIGATORS! BE SURE TO INCLUDE A RETURN ADDRESS OR SHIPPING

LABEL FOR THE RETURN OF FRM.
Contact Information for L-3 Communications Aviation
Recorders:
If unit is to be shipped back to L-3, please contact L-3 directly and obtain Return Merchandise
Authorization (RMA). Clearly print this RMA on the shipping label in space provided and route
shipment through L-3’s Customs Agent in Tampa, Florida, USA.

L-3 Communications Custom Agents:

Tampa International Airport
Air Cargo Building
4700 North Hoover Blvd.
Tampa, Florida 33634 USA
Telephone: (813) 273 0975
Facsimile: (813) 875 5809

L-3 Shipping Address:

L-3 Communications
Attn: Repair Department
6000 East Fruitville Road
Sarasota, Florida 34232 USA
Telephone: (941) 371 0811
Facsimile: (941) 377 5591
Web: http://www.l-3ar.com/

Contact Information for Rutter Technologies Incorporated:

Rutter Technologies Inc.
22 Pearl Place
St. John’s, Newfoundland
Canada A1E 4P3

Telephone: (709) 368 4213 (available on a 24-hour basis)

Facsimile: (709) 368 1337

Web: http://www.ruttertech.com
L-3 Communications Shipping Labels:
Included on the following two pages.
This page is intentionally blank.
SHIP TO:

L-3 Communications
Attention: Repair Department
6000 East Fruitville Road,
Sarasota, Florida 34232 USA

Telephone: (941) 371 0811

RMA# _________________________
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SHIP TO:

L-3 Communications
Attention: Repair Department
6000 East Fruitville Road,
Sarasota, Florida 34232 USA

Telephone: (941) 371 0811

RMA# _________________________
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Appendix C – IMO Guideline Document
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