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Session Three Teaching #2

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34 views7 pages

Session Three Teaching #2

Uploaded by

kj2vq8rmcd
Copyright
© © All Rights Reserved
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Session Two: Word processing

3.1 Session Objectives


By the end of this session, you should be able to:
• Define the term Word processing
• Identify features of word processing
• Edit a document

3.2 Introduction
Word processing involves the entering, editing and formatting of text. In recent times, word
processors have become so powerful that the line between them and desk top publishing software
has become blurred. Microsoft Office Word is the most commonly used word processor, although
there are many others.

3.3 Defination
Word processors are programs that enable:
 Create
 Edit
 Format
 Save
 print documents

Examples of Word processors:


 Microsoft Word
 iWork Pages
 Google Docs
 Wordpad
 Wordperfect
 Wordstar etc.

3.4 Features of word processors


i) Insert text: Allows to insert text anywhere in the document

ii) Delete text: Allows to erase characters, words, lines, pages.

iii) Cut and Paste: Allows to remove (cut) a section of text from one place in a
document and insert (paste) it somewhere else.

iv) Copy: Allows to duplicate a section of text.


v) Page size and margins: Allows to define sizes and margins.

vi) Search and replace: Allows to search for words or phrases then replace.

vii) Wordwrap: Cursor will move to next line automatically once the current line
get filled.

viii) Print: Send a document to the printer.

ix) Grammar and Spell checker: A utility that allows to check the the spelling of
words. They are tools for proofreading a document.

x) Thesaurus: Allows to search for synonyms.

xi) Windows: Allows to edit two or more documents at the same time.

xii) WYSIWYG (what you see is what you get): A document appears on the
screen exactly as it will look when printed.

The advantage of a word processor over a typewriter are:

1. More efficient.

2. Documents can be modified and sent easily.

3. Spelling, as well as grammer, can be easily checked.

4. Images can be added.

The important components of word processor are:


Menu Bar : Provides menu options like File, Edit, View, etc.

Standard Toolbar : Contains tools for standard tasks, like saving, printing, cutting, copying,
pasting, etc.

Formatting Toolbar : Provides tools for formatting like bold, italic, underline, etc.

3.5 MS-WORD

Loading Ms-Word
• Click start button.
• Click at Microsoft office
• Click Word 2013/16/19

3.5.1 The Ms-Word Screen


The Ms Word screen contains various features.
(i) Title bar: Has the name of the application and the name of the
current document

(ii)file menu: It contains commands such as new, open, save, save


as , close,print.

(iii) Tabs: There are Home, insert, page layout, references,


mailings, review, view.

Each of them has a ribbon with a set of commands.


4.0 Creating Documents
• From the FILE MENU
• click New
• double click the Blank Document icon.

4.2 Editing a document

Involves Move, copy, and delete text

You can cut and copy content to the Clipboard and paste from the Clipboard.
The Clipboard is a temporary storage area that is shared by the Office apps.

To cut text to the Clipboard

1. Select the text.


• On the Home tab.
• In the Clipboard group.
• click the Cut button.

To copy text to the Clipboard

1. Select the text.


• On the Home tab
• In the Clipboard group
• click the Copy button.

To paste from the Clipboard

• Position the cursor where you want to insert the text.


• On the Home tab
• In the Clipboard group
• click the Paste button.

To undo last editing

• On the Quick Access Toolbar


• click the Undo button.

To restore last editing action

• On the Quick Access Toolbar, click the Redo button.


To delete any amount of text

1. Select the text you want to delete.


2. Press the Delete key or the Backspace key.

To delete only one or a few characters


1. Position the cursor immediately to the left of the text you want to delete.
2. Press the Delete key once for each character you want to delete.
Or
1. Position the cursor immediately to the right of the text you want to delete.
2. Press the Backspace key once for each character you want to delete.

To find text
• On the home tab, click on Find.
• In the find what box, type the text being sought
• Click find next button
• To close the dialogue box, click cancel button

To Replace Text
On the home tab, click on replace
In the find what box type word / text as above
In replace with box type the word/ text to replace the sought word / text
Click replace all button
To close the dialogue box click cancel button

4.1.1 Proofreading means carefully checking for errors in a text before it is published
or shared. It is the very last stage of the writing process, when you fix minor spelling
and punctuation mistakes, formatting issues and inconsistencies.

To spell check document


• Click review tab.
• Select Spelling and Grammar.
• Follow the instructions as given to replace a word, ignore, edit etc
• Click Ok button when spelling and grammar is complete

4.1 Saving Documents


• On the office button click Save .
• Type the file name on the File name box.
• Click the Save button.

4.2 Session Summary


The primary objective of MS Word is to enable you, the user, to create and edit
documents. This is the word processing component, and it allows you to type whatever
you want and save it to view or edit later
.
4.3 Student Activity
i. What is word processing?
ii. Discuss the features of word processing.
iii. Explain term editing a Document.

4.4 Further Readings/References


Shelly, G.B, Cashman, T.J, and Vermaat, M.E. (2006). Microsoft Office 2003: Brief
Concepts and Techniques (2nd ed.). Florence, KY: Course Technology.

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