eceeke eee Managing Files and Folders Whether itis at home, office whether sat home, off, or even your desk at choo 9 systematic method of storing things will ay lp ou ose ine and eer For wae, 9 rues, ou me pat ieren Noes . i irawers. If you put everything in one drawer, you will end up wasting time in findi the required dress. rything in one di -f, you will end up wasting time in finding, String Infrmation on your camper aro toring Your dees na wardrobe ina raid Billl File System (Files are used to store information in computers) If you save files randomly, time and energy in searching for them when needed) The operating system organises the data in an ‘organised manner so that it becomes easy to store and find it. This is done by using th .d and where they are placed logically for storage ‘then you will waste your \e File System. A File System defines the ways in which files are name L and retrieval. aw [Each operating system (DOS, Windows, Unix, Macintosh) has its own type of file system with its own structure and logic, properties of speed, flexibility, security, size, and kind of application, etc. Most of the operating systems use hierarchical file systems, wherein the access to the data starts at the top and proceeds downward throughout the levels of hierarchy. The files are organised into folders (directories) and sub-folders in a tree-ike structure.) Pry | Role of a File System ement System (or simply File System) is the The File Managé which is responsible for organising layer of system software, ‘and managing the storage of data. Bill Creating a New Folder + Right-click once on the blank area of the desktop. + Ashortcut menu appears. + Select the New option. A list of sub-options appears as shown in the Figure 9.2. Q Kips | Information Technologylesktor a displayed on the desktoP inter keY- created | * Click on the Folder option. A new folder will Be ine E snand press * Type a name for the folder at the cursor position and P Wl Creating a New File + Right-click on the blank area ofthe desktop: From the shortcut menu, select the New option. es of * You wil et the options to create files of diferent #¥Pe® ME applications such as MS Excel, MS Word, etc., as shown I Figure 9.3. Select the one you want. ress the ‘Tipe a name for the file at the cursor position and Press Enter key. A new file will be created. III Renaming a Fite / Folder iven steps|to rename Renaming refers to changing te existing name of ile or folder. Follow anv of the Ive ti a fle / folder: / — oma from the * (Right-click on the file / folder and select the Rename option Shortcut menu as shown in the Figure 94. Now, type the new name that You wish to give to the file / folder, and press the Enter key. The file / folder will be renamed.) Through the This PCB icon: + a Double-click on the This PC Bl icon to open It. Open the location of your file / folder from the left panel. Select the file / folder from the right panel. mo} + 4+ Click on the Rename command from the Organize group on the Home tab. Fig. 0.4: Renaming a Type a new name for the file / folder and press the Enter key. File Folder You can also rename several files at one time, wh ‘is useful for grouping related items. To do this, select _ the files and then follow the steps given above, Type one name, and then each of the files will be saved with @ new name and different sequential number at the end (for example, Renamed File (2), Renamed File (3), and soon). ; Bill Deleting a File / Folder To delete a file or folder, follow any of the given steps: | _# Select the file / folder that you want to delete and press the Delete key. + Right-ick onthe file / folder and select the Delete option from the shortcut menu, 4 Through the This PC icon asshown inthe Figures.s: Pin . « 'nformation Technology | Kipsne Se Vine | information Technology A double-click on the This PC icon to open It. <4” Open the location of your file / folder from the left panel. Select the file / folder from the right panel. -#” Click on the Delete command from the Organize group on the Home tab. _-+ “Two options appear — Recycle, Permanently Delete. Prue s _# Thoose Recycle to send the file / folder to Cee tor mere the Recycle Bin, so that you can restore or permanently delete the file / folder later. Or choose Permanently Delete to rem folder permanently from the computer. ove the file / Bll Restoring a File / Folder . ans 4 Aildeleted files / folder are moved to the Recycle Bin if they are not permanent that you have deleted, follow any one of the given steps:) ey delete) foreuieve ale _+ Double-click on the Recycle Bin icon on your desktop to open It Select the file / folder and:choose the — following commands from the Restore ‘group on the Recycle Bin Tools tab: \.+* Click on Restore the selected items to get back the file / folder in its original location. 4-Click on Restore all items to get back all the deleted files / folders in their original location. Bill Permanently Deleting a File / Folder To permanently delete all files / folders from the Recycle Bin, follow any of the given steps: + Right-click on the Recycle Recycle Bin as shown in if you want to permanent delete. icon and select the option Empty ure 9.7. You will be asked to confirm ly delete the files. Click on Yes to ‘e Recycle Bin icon on your desktop to open it 1d from the Manage group ove all the deleted files / + Double-click on th Click on Empty Recycle Bin comman ‘on the Recycle Bin Tools tab to rem: folders permanently.to Anothe! Bl Moving or copying a File / Folder from One Dre Moving a file or folder means shifting from its or ae Whereas, copying a file or folder means to create @ r location (destinati to another’ ion), tort ene selected file or folder inal location (source) ! ate COPY To move / copy a file or folder: + Pouble-click on the This PC icon Bon the desktop: Now select a location from the left pane from where You want to move / copy the fie / folder. Select any file / folder that you want to move / COPY from the right pane Follow any ofthe given methods to move / copy Your file / folder: * From the Organize group on the Home tab, choose the Move to command and select the desired location from the drop-down list where You want the file tobe moved. Or Choose the Copy to command and select the desired location from the drop- want the file to be copied. Right-click on the file / folder and choose Cut to move the file / folder or Copy to copy 7 file folder. Choose a desired location from the left pane, right click on an empty area in the right pane, and choose Paste from the drop-down menu Press Ctrl4X to move or CtrlsC to copy the selected file / folder. Press CtrlsV at the desired location where you want to move / copy the file / folder. ig. 98: Moving or Copying a File / Folder down list where you Notice that the file gets moved / copied to the new location. "PASS ASSESSMENT TIME Select the correct option. Which application provides the basic information about files, folders, and drives? a, This Window 6. This Pc © This Computer 4. myec When you delete afl, it goes to the a. Desktop 6 Recycle Bin c. Trash sneha Which one of the following is @ correct statement? a. Allfiles are ofthe same type b. Only files of the same type can be stored in a folder Information Technology | Kis_5~Files can be of different types c All the deleted files go to the Trash Bin ich of i : the following option is used to recall a file from Recycle Bin? \ d. Remove B. Answer the following questions. Re: 7 Restore b. Recall c. Refresh 1. What do you understand by the File system? 9g 00 19 h,2~ What is the difference between a fecreo He we 3. What are the different ways of renaming a file or folder? P64 no je and folder? 4. Ask the students to perform the following acti + Create, rename, and delete files, folders, and subfolders. le and paste it at some other locati puter and paste it on your pen drive. + Cuta fil ion in your computer. + Copya file from your com