RESTRICTED

DOD/CMIS/R/513/9/P

DEPARTMENT OF DEFENCE FILE PLAN

This document is the property of the Department of Defence. Any person finding an abandoned copy
is requested to submit it to the Chief Defence Policy, Strategy and Planning, Private Bag X910,
Pretoria, 0001, together with particulars of the circumstances under which it was found.

RESTRICTED
 RESTRICTED

APPROVAL SHEET: DOD FILE PLAN

COMMENTS

Content submitted for approval

Chief
~
{.~~~~~d
HOO and Management Content certified as fit for purpose and usage in the
DOD.

~::~~~t;~s~b~;.f~.~ · · · · · · · · · · · ·

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FOREWORD
This publication is issued under the authority of the Department of Defence Instruction
DODI/CMI/00013/2002 (Edition 1) and must be implemented in conjunction with instructions
prescribed therein.
This publication describes the principles, processes and procedures for the implementation,
maintenance and use of the DOD File Plan in the Department of Defence (DOD).
This publication shall be implemented by the Chiefs of the Services and Divisions down to the
applicable levels of command and management.

(H . BHEMBE)
CHIEF COMMAND AND MANAGEMENT INFORMATION SYSTEMS DIVISION: MAJ GEN

Date: .. ~.~~~}~!.~..

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SUPPLEMENTARY INFORMATION

Ser
Subject Details
No

1 Responsible Authority Chief Command and Management Information Systems (C CMIS)

GOC CMIS Support Formation

(Assistant Director Records Management (ADRM)):
Tel: (012) 339 4605
2 Enquiries
Fax: (012) 339 4631
E-Mail: sandfdoc@mweb.co.za
LotusNotes: AssDirRecordMngmt/CMI/DOD
Department of Defence
Command and Management Information Systems Division
Documentation Centre
3 Postal Address
Private Bag X289
Pretoria
0001

4 Development History Date of Previous Edition: 01 June 2009

Implementation Date of this Edition: 01 February 2014

6 Effective Dates
Review Date: 01 February 2016

This document can be viewed and downloaded from the DOD

7 Policy Accessibility Intranet:
http://www.mil.za:8080/CMIS_Div.htm

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DISTRIBUTION LIST

For Action
Secretary for Defence
Chief SA National Defence Force
Chief Defence Policy, Strategy and Planning
Chief Defence International Affairs
Chief Financial Officer
Chief of Joint Operations
Chief of the Army
Chief of the Air Force
Chief of the Navy
Surgeon General
Chief of Defence Intelligence
Chief of Corporate Staff
Chief Military Policy, Strategy & Planning
Chief Defence Reserves
Chief of Finance (SANDF)
Chaplain General
Chief Command & Management Information Systems
Provost Marshal General
Director Corporate Communication
Chief Human Resources
Chief Director Human Resources Development
Chief Director Human Resources Management
General Officer Commanding (GOC) Training Command
Chief Director Human Resources Strategic Direction and Policy
Chief Director Transformation Management
Chief of Logistics
Chief Defence Matériel
Head of Defence Supply Chain Integration
Chief Defence Legal Services
Chief Defence Foreign Relations
SANDF Defence Attachés
Chief Audit Executive
Inspector General, SANDF
Government Information Technology Officer
Head of Ministerial Services

Internal

File Reference: 513/9/P

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RECORD OF AMENDMENTS
1. This edition of the DOD File Plan differs from the previous edition, DOD File Plan Revised
Edition, May 2009 Edition No 2 dated 01 June 2009, in the following:
a. Hypertext links have been updated in cross-references and notes for easier referencing.
b. All approved additions and amendments to the file plan from 01 June 2009 to
31 January 2014 have been included.
2. Users must take note that references to obsolete, disbanded or discontinued functions were
closed and are not shown in the published copies of the file plan. All changes are however indicated in
the master copy maintained by C CMIS.

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ADDITIONS AND AMENDMENTS TO EDITION 2 (REVISED EDITION, MAY 2009)

01 JUNE 2009 – 31 JANUARY 2014

SER AMENDMENT
FILE REFERENCE DESCRIPTION NOTE COMMENTS DATE
NO NO

a b c d e f
100 PERSONNEL
1 103/3/76 Cuba 2013/04/29 01/2014
2 103/3/77 Vietnam 2013/04/29 01/2014
3 103/3/78 South Korea 2013/04/29 01/2014
4 103/3/79 BRICS Countries [This file reference is only used 2013/04/29 01/2014
for correspondence regarding
BRICS countries. For
correspondence with individual
countries use the corresponding
individual reference number eg
103/3/6 Brazil; 103/3/28 India;
103/3/32 Russia; 103/3/59
China.]
5 103/24/2 Skills Audit 2012/03/13 01/2014
6 104/13/2/3/57 Medal for the Wounded or Killed 2013/05/30 01/2014
(Imbasa Yokuzinikezela – Medal for Sacrifice)
7 104/13/5/43 Zambia 2012/10/17 01/2014
8 104/22 Evaluation and Verification of Qualifications Description changed 2010/07/13 01/2014
9 104/22/1 Verification of Qualifications 2010/07/13 01/2014
200 INTELLIGENCE
None
300 OPERATIONS
10 311/1/170 Jamaica 2011/07/14 01/2014

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SER AMENDMENT
FILE REFERENCE DESCRIPTION NOTE COMMENTS DATE
NO NO

a b c d e f
11 311/2/1 The Presidency (See 311/2/56 for National Note added. 2014/01/17 01/2014
Planning Commission)
(See 311/2/58 for Performance
Monitoring and Evaluation)
12 311/2/5 Dept of Home Affairs (DHA) Description changed. 2014/01/17 01/2014
13 311/2/6 Dept of Foreign Affairs > Dept of International Description changed. 2014/01/17 01/2014
Relations and Cooperation (DIRCO)
14 311/2/8/1 SA Revenue Service (SARS) Description changed. 2014/01/17 01/2014
15 311/2/9 Dept of Trade and Industry (DTI) Description changed. 2014/01/17 01/2014
16 311/2/10 Dept of Justice > Dept of Justice and Description changed. 2014/01/17 01/2014
Constitutional Development (DoJ and CD)
17 311/2/11 Public Service Commission (PSC) Description changed. 2014/01/17 01/2014
18 311/2/12 Dept of Agriculture > Dept of Agriculture , Description changed. 2014/01/17 01/2014
Forestry and Fisheries (DAFF)
19 311/2/14 Dept of Minerals and Energy > Dept of Mineral (See 311/2/54 for Dept of Description changed. 2014/01/17 01/2014
Resources (DMR) Energy)
20 311/2/16 National Intelligence Agency (See 311/2/60 for State Security Note added. 2014/01/17 01/2014
Agency)
21 311/2/17/1 National Archives and Records Service of South Description changed. 2014/01/17 01/2014
Africa (NARS)
22 311/2/18 Dept of Environmental Affairs and Tourism > (See 311/2/52 for Dept of Description changed. 2014/01/17 01/2014
Dept of Environmental Affairs (DEA) Tourism)
23 311/2/19 Dept of Education> Dept of Higher Education (See 311/2/53 for Dept of Basic Description changed. 2014/01/17 01/2014
and Training (DHET) Education)
24 311/2/21 Dept of Public Works (DPW) Description changed. 2014/01/17 01/2014
25 311/2/24 Dept of Communications (DoC) Description changed. 2014/01/17 01/2014
26 311/2/28 Government Printing Works Description changed. 2014/01/17 01/2014

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SER AMENDMENT
FILE REFERENCE DESCRIPTION NOTE COMMENTS DATE
NO NO

a b c d e f
27 311/2/31 Dept of Water Affairs and Forestry > Dept of (See 311/2/12 for Dept of Description changed. 2014/01/17 01/2014
Water Affairs (DWA) Agriculture, Forestry and
Fisheries)
28 311/2/32 Dept of Safety and Security > Dept of Police (See 311/2/50 for Civilian Description changed. 2014/01/17 01/2014
Secretariat of Police) Note added.
(See 311/2/45 for Independent
Police Investigative Directorate)
29 311/2/32/1 SA Police Service (SAPS) Description changed. 2014/01/17 01/2014
30 311/2/32/1/1 Crime Prevention and Investigation > Description changed 2014/01/17 01/2014
Directorate for Priority Crime Investigation
(HAWKS)
31 311/2/35 Ministry of Defence and Military Veterans (See 311/2/55 for Department of Description changed 2014/01/17 01/2014
Military Veterans)
32 311/2/37 Department of Public Service and Administration [See 311/2/11 for Public Service Description changed. 2014/01/17 01/2014
(DPSA) Commission] Note added.
(See 311/2/57 for National
School of Government)
33 311/2/38 Department of Sport and Recreation > Sport Description changed 2014/01/17 01/2014
and Recreation South Africa (SRSA)
34 311/2/39 South African Secret Service (SASS) (See 311/2/60 for State Security Note added. 2014/01/17 01/2014
Agency)
35 311/2/40 Dept of Public Enterprises (DPE) Description changed 2014/01/17 01/2014
36 311/2/41 Department of Housing > Dept of Human Description changed 2014/01/17 01/2014
Settlements (DHS)
37 311/2/42 Statistics South Africa (Stats SA) Description changed 2014/01/17 01/2014
38 311/2/43 Dept of Labour (DoL) Description changed 2014/01/17 01/2014
39 311/2/44 Correctional Services (DCS) Description changed 2014/01/17 01/2014
40 311/2/45 Independent Complaints Directorate > (See 311/2/32 for Department of Description changed. 2014/01/17 01/2014
Independent Police Investigative Directorate Police) Note added.
(IPID)

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SER AMENDMENT
FILE REFERENCE DESCRIPTION NOTE COMMENTS DATE
NO NO

a b c d e f
41 311/2/46 Dept of Land Affairs > Dept of Rural Description changed. 2014/01/17 01/2014
Development and Land Reform (DRDLR)
42 311/2/47 Dept of Provincial and Local Government > Dept Description changed. 2014/01/17 01/2014
of Cooperative Governance and Traditional
Affairs (COGTA)
43 311/2/48 Dept of Social Development (DSD) Description changed. 2014/01/17 01/2014
44 311/2/49 Dept of Science and Technology (DST) Description changed. 2014/01/17 01/2014
45 311/2/50 Civilian Secretariat of Police (CSP) (See 311/2/32 for Dept of Police 2014/01/17 01/2014
and 311/2/32/1 for SA Police
Service (SAPS))
46 311/2/51 Dept of Economic Development (DED) 2014/01/17 01/2014
47 311/2/52 Dept of Tourism (NDT) 2014/01/17 01/2014
48 311/2/53 Dept of Basic Education (See 311/2/19 for Dept of Higher 2014/01/17 01/2014
Education and Training)
49 311/2/54 Dept of Energy (DE) 2014/01/17 01/2014
50 311/2/55 Dept of Military Veterans (DMV) 2014/01/17 01/2014
51 311/2/56 National Planning Commission (NPC) 2014/01/17 01/2014
52 311/2/57 National School of Government 2014/01/17 01/2014
53 311/2/58 Dept of Performance Monitoring and Evalution 2014/01/17 01/2014
(DPME)
54 311/2/59 Dept of Women, Children and People with 2014/01/17 01/2014
Disabilities (DWCPD)
55 311/2/60 State Security Agency (SSA) (See 311/2/16 for National 2014/01/17 01/2014
Intelligence Agency (NIA))
(See 311/2/39 for South African
Secret Service (SASS))
56 311/2/61 National Prosecuting Authority of South Africa 2014/01/17 01/2014
(NPA)

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SER AMENDMENT
FILE REFERENCE DESCRIPTION NOTE COMMENTS DATE
NO NO

a b c d e f
57 311/2/62 Military Ombud 2014/01/17 01/2014
58 311/5/32 SA Management Development Institute (SAMDI) (Closed) Closed 2014/01/17 01/2014
59 311/5/33 Public Protector (Closed: See 311/13/1 Public Closed 2014/01/17 01/2014
Protector South Africa)
400 LOGISTICS
None
500 DEPARTMENTAL MANAGEMENT
60 501/8/6/P Policy 2011/03/01 01/2014
61 501/19 Management of Compliance [Use for the management of 2014/01/13 01/2014
compliance with mandatory or
optional national and
international accountability,
fiscal, legal, regulatory or quality
standards or requirements to
which the DOD is subject.
For Risk Management see
501/18, for Audits see 506.]
62 502/11 Transfer of Functions 2012/10/18 01/2014
63 502/11/P Policy 2012/10/18 01/2014
64 502/11/1 To the DOD 2012/10/18 01/2014
65 502/11/2 From the DOD 2012/10/18 01/2014
66 502/11/3 Within the DOD 2012/10/18 01/2014
67 502/11/3/1 Between Services / Divisions 2012/10/18 01/2014
68 502/11/3/2 Within Services and Divisions 2012/10/18 01/2014
69 507/1/1/6/4 SANDF Education Trust 2013/08/22 01/2014
70 507/2/1/6/4 SANDF Education Trust 2013/08/22 01/2014
71 507/3/6/3 CSANDF Trust Fund 2013/08/22 01/2014

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SER AMENDMENT
FILE REFERENCE DESCRIPTION NOTE COMMENTS DATE
NO NO

a b c d e f
72 507/3/6/4 SANDF Education Trust 2013/08/22 01/2014
73 514 (Documentation Services) > Information [Note: Information Management, Description changed 2012/04/02 01/2014
Management in this context, refers to the
function of managing the
information resources of the
DOD. For records wrt information
technology see 516/1 Computer
Services.]
74 514/1 (Library Services) > Library Management and Description changed 2012/04/02 01/2014
Services
75 514/2/7/3/2 Requests from Military Ombud 2013/12/17 01/2014
76 514/3 (Information Service) > Information Management Description changed 2012/04/02 01/2014
and Services
77 517/9 Management of Heritage Assets 2011/07/14 01/2014
78 518/20/4 State of the Nation Address (SONA) 2012/07/12 01/2014
79 521/1/1/11 International Naval Safety Association (INSA) 2011/06/17 01/2014
80 521/2/1/3 Cabinet Committee [See 521/7 subseries for other Note added wef 2012/07/12 01/2014
parliamentary committees] 2012/07/12
81 521/2/1/26/8 National Airspace Committee (NASCOM) 2012/06/19 01/2014
82 521/2/1/26/9 SA Performance Based Navigation 2012/06/19 01/2014
Implementation Team (SAPIT)
83 521/2/1/65 Director-Generals Forum > Forum for South Description changes 2012/07/12 01/2014
African Director-Generals (FOSAD) wef 2012/07/12
84 521/2/1/76 RSA Military Standards Steering Committee 2010/03/02 01/2014
(RMSS)
85 521/2/1/76/1 Co-ordinating Work Group (CWG) 2010/03/02 01/2014
86 521/2/1/76/2 Military Standards Workgroup 2010/03/02 01/2014

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SER AMENDMENT
FILE REFERENCE DESCRIPTION NOTE COMMENTS DATE
NO NO

a b c d e f
87 521/2/1/77 SA Air Force and Air Traffic and Navigation 2012/06/19 01/2014
Services Executive Committee (SAAF / ATNS
ExCom)
88 521/2/1/77/1 SA Air Force and Air Traffic and Navigation 2012/06/19 01/2014
Services (SAAF / ATNS) Operational Sub-
Committee
89 521/2/1/77/2 SA Air Force and Air Traffic and Navigation 2012/06/19 01/2014
Services (SAAF / ATNS) Training Sub-
Committee
90 521/2/1/77/3 SA Air Force and Air Traffic and Navigation 2012/06/19 01/2014
Services (SAAF / ATNS) Technical Sub-
Committee
91 521/3/20/1/3 Standard Generating Body Steering Committee Closed 31/01/2011 2011/01/31 01/2014
92 521/3/20/1/3/1 Standard Generating Bodies Closed 31/01/2011 2011/01/31 01/2014
93 521/7/1/10 Cabinet Makgotla 2012/07/12 01/2014
94 521/7/1/11 Cluster Committees 2012/07/12 01/2014
95 521/7/1/11/1 International Cooperation, Trade and Security 2012/07/12 01/2014
(ICTS)
96 521/7/1/11/2 Justice, Crime Prevention and Security (JCPS) 2012/07/12 01/2014
97 521/7/1/11/3 Governance and Administration Cluster 2012/07/12 01/2014
98 521/7/1/11/4 Economic Sectors and Employment Cluster 2012/07/12 01/2014
99 521/7/1/11/5 Infrastructure Development Cluster 2012/07/12 01/2014
100 521/7/1/11/6 Human Development Cluster 2012/07/12 01/2014
101 521/7/1/11/7 Social Protection and Community Development 2012/07/12 01/2014
Cluster
102 521/7/1/12 Ad Hoc Committees 2012/07/12 01/2014

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SER AMENDMENT
FILE REFERENCE DESCRIPTION NOTE COMMENTS DATE
NO NO

a b c d e f
103 521/7/1/13 Joint Standing Committees 2012/07/12 01/2014
104 521/7/1/13/1 Joint Standing Committee on Defence 2012/07/12 01/2014
105 521/7/1/14 Standing Committees 2012/07/12 01/2014
106 521/7/1/15 Portfolio Committees (National Assembly) 2012/07/12 01/2014
107 521/7/1/15/1 Portfolio Committee on Defence and Military 2012/07/12 01/2014
Veterans
108 521/7/1/15/2 Portfolio Committee On International Relations 2012/07/12 01/2014
and Co-operation
109 521/7/1/16 National Council of Provinces (NCOP) 2012/07/12 01/2014
Committees
110 521/7/2 Agendas, Minutes and Reports [Further subdivision according to 2012/07/12 01/2014
521/7/1]

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RECORD OF AMENDMENTS

REFERENCE AMENDED BY
AMENDMENT PAGES
NUMBER
NUMBER AMENDED
AMENDED NAME SIGNATURE APPOINTMENT DATE

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TABLE OF CONTENTS: DOD FILE PLAN

FRONT PAGE MATTER
Approval Sheet: DOD File Plan .................................................................................................................................. i
Foreword ................................................................................................................................................................ ii
Supplementary Information ....................................................................................................................................... iii
Distribution List......................................................................................................................................................... iv
Record of Amendments ............................................................................................................................................ v
Additions and Amendments to Edition 2 (Revised Edition, May 2009) 01 JUNE 2009 – 31 January 2014 ............. vi
Record of Amendments .......................................................................................................................................... xiv
Table of Contents: DOD File Plan ........................................................................................................................... xv
PROCESS AND PROCEDURES FOR THE DEPARTMENT OF DEFENCE FILE PLAN...........................1
Implementation of the Department Of Defence File Plan .......................................................................................... 1
Introduction ............................................................................................................................................................... 1
Aim ................................................................................................................................................................ 1
Applicability ............................................................................................................................................................... 1
Governing Publications ............................................................................................................................................. 1
Terminology .............................................................................................................................................................. 1
Maintenance and Use of the DOD File Plan.............................................................................................................. 2
Control of DOD File Plan ........................................................................................................................................... 2
Use of DOD File Plan ................................................................................................................................................ 2
Outline and Composition of the DOD File Plan ......................................................................................................... 3
Types of Files ............................................................................................................................................................ 4
Classification and Filing of Correspondence ............................................................................................................. 5
Control Registers with Reference to File Plan ........................................................................................................... 6
Additions and Amendments to the File Plan ............................................................................................................. 7
DOD FILE PLAN: GUIDE .............................................................................................................................1
100 PERSONNEL .........................................................................................................................................1
101 MANPOWER PLANNING ...................................................................................................................1
101/1 Determination of Personnel Requirements ............................................................................................. 1
101/2 Manpower Board ..................................................................................................................................... 1
101/3 Exemption Boards ................................................................................................................................... 1
101/4 Key Position Control................................................................................................................................ 1
101/6 Personnel Management .......................................................................................................................... 1
101/7 Utilisation of Personnel ........................................................................................................................... 1
101/8 Personnel Research and Studies ............................................................................................................ 1
101/9 Manpower Management ......................................................................................................................... 1
102 MANPOWER PROVISIONING ...........................................................................................................3
102/1 Recruitment ............................................................................................................................................. 3
102/2 Employment Requirements ..................................................................................................................... 3
102/4 Allocation of Force Numbers ................................................................................................................... 3
102/5 Selection of Personnel ............................................................................................................................ 3
102/6 Appointment with Commissioned Rank................................................................................................... 4
102/7 Appointment of Candidate Officers ......................................................................................................... 4
102/8 Employment of Other Ranks ................................................................................................................... 4
102/9 Employment of PSAP.............................................................................................................................. 4
102/14 Call-Up of Trained Reserve Force Members ........................................................................................... 4
102/15 Call-Up of Trained Commando Members ................................................................................................ 4
102/18 Honorary Appointments .......................................................................................................................... 4
102/19 Confirmation and/or Extension of Probationary Appointments ................................................................ 4
102/23 Appointment of Regular Force Pensioners ............................................................................................. 5
103 PERSONNEL DEVELOPMENT .........................................................................................................6
103/1 Training Policy and Directives ................................................................................................................. 6
103/2 Courses................................................................................................................................................... 8
103/3 Foreign Learning Opportunities ............................................................................................................... 8
103/4 Courses Presented by Civilian Authorities ............................................................................................ 10
103/5 Course Reports ..................................................................................................................................... 10
103/6 Guest Speakers .................................................................................................................................... 10
103/7 Training Aid ........................................................................................................................................... 10

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103/8 Training Technology and Audio-Visual Media ....................................................................................... 11

103/9 Examinations and Tests (Excluding Courses) ....................................................................................... 11
103/10 Study Schemes for DOD Members ....................................................................................................... 11
103/11 Study Schemes for Civilians Including Dependants of DOD Personnel ................................................ 11
103/12 Bursaries (Fellowships/Scholarships) ................................................................................................... 11
103/13 Sport and Physical Training .................................................................................................................. 12
103/14 Leisure Time Utilisation ......................................................................................................................... 13
103/15 Guidance / Mentoring ............................................................................................................................ 14
103/16 Training Shooting Competitions and Shooting Practices ...................................................................... 14
103/17 Organisational Development ................................................................................................................. 14
103/18 Ethnology .............................................................................................................................................. 14
103/19 Proficiency Tests ................................................................................................................................... 14
103/20 Writing Competitions ............................................................................................................................. 14
103/21 Civic Education ..................................................................................................................................... 14
103/22 LCAMPS ............................................................................................................................................... 14
103/23 Academic Research .............................................................................................................................. 14
103/24 Skills Development................................................................................................................................ 15
103/25 Unit Standards ...................................................................................................................................... 15
103/26 Accreditation of Training Providers ....................................................................................................... 15
104 MAINTENANCE OF PERSONNEL ................................................................................................. 16
104/1 Bases for Remuneration ....................................................................................................................... 16
104/2 Salary Structures................................................................................................................................... 16
104/3 Salary Scales and Rates of Pay ............................................................................................................ 16
104/4 Salary Allocation and Adjustments ........................................................................................................ 16
104/5 Remunerative Allowances ..................................................................................................................... 16
104/6 Compensatory Allowances/Repayments/Grants ................................................................................... 17
104/7 Bonuses and Overtime Payments ......................................................................................................... 18
104/8 Gratuities............................................................................................................................................... 18
104/9 Service Abroad: Pay and Allowances ................................................................................................... 18
104/10 Medical Services ................................................................................................................................... 18
104/11 Health Services ..................................................................................................................................... 20
104/12 Social Work Service .............................................................................................................................. 20
104/13 Honours and Awards............................................................................................................................. 21
104/14 Leave and Concessions ........................................................................................................................ 25
104/15 Matters Pertaining to Religion ............................................................................................................... 25
104/16 Household ............................................................................................................................................. 26
104/17 Conditions of Housing ........................................................................................................................... 26
104/18 Service Contracts, Agreements and Undertakings................................................................................ 26
104/19 Honoraria and Presentations ................................................................................................................ 26
104/20 Condonation of Breaking Service .......................................................................................................... 26
104/21 Remunerative Work Outside the Service .............................................................................................. 26
104/22 Evaluation and Verification of Qualifications ......................................................................................... 26
104/23 Deductions, Recoveries and Stoppages of Payment ............................................................................ 26
104/24 Investigation into the Maintenance of Personnel ................................................................................... 27
104/25 Service Benefits .................................................................................................................................... 27
104/26 Complaints ............................................................................................................................................ 27
104/27 Improvement on Salaries and Conditions of Service on an Annual Basis ............................................. 27
104/28 Motivation .............................................................................................................................................. 27
104/29 Labour Relations ................................................................................................................................... 27
104/30 Orientation Service................................................................................................................................ 29
104/31 Service System ..................................................................................................................................... 29
104/32 Dietetics ................................................................................................................................................ 29
105 UTILISATION OF PERSONNEL ..................................................................................................... 30
105/1 Career Planning .................................................................................................................................... 30
105/2 Performance Assessment ..................................................................................................................... 30
105/4 Confidential and Efficiency Reports ...................................................................................................... 30
105/5 Performance Based Increments ............................................................................................................ 30
105/6 Permanent Transfers and Appointments............................................................................................... 30
105/7 Attachments and Detachments ............................................................................................................. 31
105/8 Secondment of DOD Personnel ............................................................................................................ 31
105/9 Secondment of Personnel to the DOD .................................................................................................. 31
105/10 Posting (Internal Transfers)................................................................................................................... 31
105/11 Foreign Duty at RSA Military Missions .................................................................................................. 32

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105/12 Classification and Mustering Structure .................................................................................................. 33

105/13 Classification and Mustering ................................................................................................................. 33
105/14 Seniority ................................................................................................................................................ 33
105/15 Promotions ............................................................................................................................................ 33
105/16 Acting Appointments ............................................................................................................................. 34
105/17 Voluntary Offer of Services ................................................................................................................... 34
105/18 Appointment of Commanders and 2 IC's............................................................................................... 34
105/19 Appointment of Aide-de-camp for President ......................................................................................... 34
105/20 Transfers ............................................................................................................................................... 34
105/21 Ratings .................................................................................................................................................. 35
105/22 Defence Force Ranks and Rank Structures .......................................................................................... 35
105/23 Militarisation of PSAP............................................................................................................................ 35
105/24 Extended Service .................................................................................................................................. 35
105/25 Curriculum Vitae.................................................................................................................................... 35
105/26 Demilitarisation ..................................................................................................................................... 35
105/27 Assessment Centre ............................................................................................................................... 35
105/28 Performance Management .................................................................................................................... 35
106 CONTROL OF PERSONNEL .......................................................................................................... 36
106/1 Post Establishments Tables .................................................................................................................. 36
106/3 Boards of Inquiry ................................................................................................................................... 36
106/4 Preliminary Investigations ..................................................................................................................... 36
106/5 Summary Investigations ........................................................................................................................ 36
106/6 Disciplinary Hearings ............................................................................................................................ 36
106/7 Court of Military Judge .......................................................................................................................... 36
106/8 Court of Senior Military Judge ............................................................................................................... 36
106/10 Civilian Trials and Trials of SANDF Personnel ...................................................................................... 36
106/11 Appeals and Reviews............................................................................................................................ 36
106/12 Pardon of Sentences............................................................................................................................. 36
106/13 Promulgation of Sentences ................................................................................................................... 36
106/14 Revision of Security Clearances ........................................................................................................... 36
106/15 Legal Advice and Legal Representation................................................................................................ 36
106/16 Commissioners of Oath and Justices of the Peace ............................................................................... 36
106/17 Deserters .............................................................................................................................................. 37
106/19 Discipline............................................................................................................................................... 37
106/20 Police Duties ......................................................................................................................................... 37
106/21 Retention in Service of PSAP ............................................................................................................... 37
106/22 Returns and Statistics ........................................................................................................................... 37
106/23 Own Personnel Taken Prisoner of War ................................................................................................. 39
106/24 Own Personnel Reported Missing ......................................................................................................... 39
106/25 Foreign Prisoners of War and Detainees .............................................................................................. 39
106/27 Indemnity Regarding Personnel ............................................................................................................ 39
106/28 Refugees............................................................................................................................................... 39
106/29 Administration of Military Justice ........................................................................................................... 39
106/30 Equal Opportunity ................................................................................................................................. 39
106/31 Punishment ........................................................................................................................................... 39
107 DISPOSITION OF PERSONNEL ..................................................................................................... 40
107/1 Insurance .............................................................................................................................................. 40
107/2 Termination of Service .......................................................................................................................... 40
107/3 Pension Matters .................................................................................................................................... 40
107/4 Wills and Estates................................................................................................................................... 41
107/5 Service in the Reserves ........................................................................................................................ 41
107/6 Discharge and Service Certificates ....................................................................................................... 41
107/8 Compensation of Wounded and Disabled ............................................................................................. 41
107/9 Registration of Death of Persons in the Service Or Under the Control of the DOD ............................... 41
107/10 Letters of Condolence, Thanks and Appreciation ................................................................................. 41
107/11 Handling of Corpses.............................................................................................................................. 41
107/13 Funerals ................................................................................................................................................ 41
107/14 Notification of Next of Kin Re Personnel Casualties ............................................................................. 41
107/15 Arrangements re Personal Possession (Personnel Casualties) ............................................................ 41
107/16 Transformation and Restructuring of Public Service ............................................................................. 41

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200 INTELLIGENCE .................................................................................................................................. 43

200 INTELLIGENCE ............................................................................................................................... 43
200/P Policy .................................................................................................................................................... 43
201 COUNTER INTELLIGENCE ............................................................................................................ 44
202 SECURITY ....................................................................................................................................... 45
202/1 General Security in the DOD ................................................................................................................. 45
202/2 Security of Persons ............................................................................................................................... 45
202/3 Security of Information .......................................................................................................................... 47
202/4 Security of Material ............................................................................................................................... 49
202/5 Security of Harbours and Airfields ......................................................................................................... 50
202/6 Security of Movements.......................................................................................................................... 50
202/7 Security: DOD Units .............................................................................................................................. 52
202/8 Security Doctrines ................................................................................................................................. 52
202/9 Security of Firms ................................................................................................................................... 52
202/10 RSA Attaches ........................................................................................................................................ 52
202/11 Security of Roads, Bridges and Railway Lines ...................................................................................... 53
202/12 Censorship ............................................................................................................................................ 53
202/13 Security of Buildings.............................................................................................................................. 53
202/14 Security at National Key Points ............................................................................................................. 53
202/15 Monitoring of Security in the DOD ......................................................................................................... 53
202/16 Security of Operations........................................................................................................................... 53
202/17 Security of Projects ............................................................................................................................... 53
203 COLLECTION OF INTELLIGENCE ................................................................................................ 54
203/1 Government Departments ..................................................................................................................... 54
203/2 Own Military Attaches ........................................................................................................................... 54
203/3 Foreign Military Attaches in SA ............................................................................................................. 55
203/4 DOD ...................................................................................................................................................... 56
203/5 Other Foreign Intelligence Authorities ................................................................................................... 56
203/6 Other Civilian Authorities ....................................................................................................................... 56
203/7 Covert Collection ................................................................................................................................... 56
203/8 Electronic Collection.............................................................................................................................. 56
203/9 Technical Collection .............................................................................................................................. 56
203/10 Foreign Missions ................................................................................................................................... 56
203/11 Interrogation .......................................................................................................................................... 56
203/12 Captured Documents ............................................................................................................................ 57
203/13 Collection of Information: Foreign Armed Forces .................................................................................. 57
203/14 Co-Ordination of Collection ................................................................................................................... 57
203/15 Psychological Intelligence: Collection ................................................................................................... 57
204 ARRANGEMENT OF INTELLIGENCE ........................................................................................... 58
204/1 On Persons ........................................................................................................................................... 58
204/2 On Organisations .................................................................................................................................. 58
204/3 On Countries ......................................................................................................................................... 58
204/4 Relations amongst Countries ................................................................................................................ 58
204/5 On Businesses ...................................................................................................................................... 58
205 DISTRIBUTION OF INTELLIGENCE .............................................................................................. 59
205/1 Inrep ...................................................................................................................................................... 59
205/2 Supintrep............................................................................................................................................... 59
205/3 Sintrep................................................................................................................................................... 59
205/4 INTSUM ................................................................................................................................................ 59
205/5 PERINTREP ......................................................................................................................................... 59
205/6 PICISUM ............................................................................................................................................... 59
205/7 Reviews ................................................................................................................................................ 59
205/8 Study Material and Intelligence Bulletins............................................................................................... 59
205/9 Forecast of Threats ............................................................................................................................... 59
205/10 Intelligence Appreciations ..................................................................................................................... 59
205/11 Intelligence Briefings ............................................................................................................................. 59
205/12 Newsletters ........................................................................................................................................... 60
205/13 Propaganda Analysis ............................................................................................................................ 60

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205/14 Technical Bulletin .................................................................................................................................. 60

205/15 Lectures ................................................................................................................................................ 60
205/16 Regional Studies ................................................................................................................................... 60
205/17 Intelligence Conferences....................................................................................................................... 60
205/18 TINRAP ................................................................................................................................................. 61
205/19 TINSAM ................................................................................................................................................ 61
205/20 Defence Intelligence Reports ................................................................................................................ 61
206 FOREIGN REPRESENTATION IN SA ............................................................................................ 62
207 INTELLIGENCE RETURNS AND REPORTS ................................................................................. 63
207/1 Intelligence Information ......................................................................................................................... 63
208 INTERDEPARTMENTAL INTELLIGENCE AFFAIRS .................................................................... 64
208/P Policy .................................................................................................................................................... 64
208/1 Intelligence Co-Ordinating Forum ......................................................................................................... 64
300 OPERATIONS ..................................................................................................................................... 65
301 APPRECIATIONS ............................................................................................................................ 65
301/1 Strategic Appreciation ........................................................................................................................... 65
301/2 Operational Appreciation....................................................................................................................... 65
301/3 Personnel Appreciation ......................................................................................................................... 65
301/4 Intelligence Appreciation ....................................................................................................................... 65
301/5 Logistic Appreciation ............................................................................................................................. 65
301/6 Departmental Management Appreciation .............................................................................................. 65
302 FORCE LEVEL PLANNING AND FORCE DEVELOPMENT ......................................................... 66
302/1 Force Levels ......................................................................................................................................... 66
302/2 Force Level Plans ................................................................................................................................. 66
302/3 Operational Research and Feasibility Studies ...................................................................................... 66
302/4 Operational Specifications .................................................................................................................... 66
302/5 Force Level Development Programs ..................................................................................................... 66
302/6 DOD Projects ........................................................................................................................................ 66
303 STRATEGIC MANAGEMENT ......................................................................................................... 67
303/1 Strategic Interests ................................................................................................................................. 67
303/2 Strategic Importance ............................................................................................................................. 67
303/3 Strategic Planning ................................................................................................................................. 67
303/4 Strategic Lines of Communication......................................................................................................... 67
303/5 Total National Strategic Planning .......................................................................................................... 67
303/6 Total National Strategy: Directives ........................................................................................................ 67
303/7 Environmental Analysis ......................................................................................................................... 69
304 PLANNING: CONTINGENCY, MOBILISATION AND DEMOBILISATION .................................... 70
304/1 Contingency Planning ........................................................................................................................... 70
304/2 Mobilisation Planning ............................................................................................................................ 70
304/3 Demobilisation Planning........................................................................................................................ 70
305 OPERATIONAL DOCTRINES AND OPERATIONAL PREPAREDNESS AND
EFFECTIVENESS ............................................................................................................................ 71
305/1 Operational Doctrines ........................................................................................................................... 71
305/2 Operational Preparedness and Effectiveness in the DOD .................................................................... 71
305/3 Evaluation ............................................................................................................................................. 71
305/4 Inspections ............................................................................................................................................ 71
305/5 Inquiries into Proposals, Criticism and Complaints ............................................................................... 71
305/6 Specific Ad Hoc Assignments/Projects ................................................................................................. 72
306 OPERATIONAL PLANNING ........................................................................................................... 73
306/1 Conventional Warfare ........................................................................................................................... 73
306/2 Unconventional Warfare........................................................................................................................ 73
306/3 Nuclear, Biological and Chemical Warfare and Damage Control .......................................................... 73
306/5 ORBAT (Order of Battle) ....................................................................................................................... 73
306/6 Forecast of Operations.......................................................................................................................... 73

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306/7 War Gaming .......................................................................................................................................... 73

307 ROLE AND IMPLEMENTATION OF THE SA NATIONAL DEFENCE FORCE (SANDF) ............. 74
307/1 Strategic Role and Implementation ....................................................................................................... 74
307/2 Operational Role and Implementation ................................................................................................... 74
308 TRAINING EXERCISES, DEMONSTRATIONS, CAMPS AND BIVOUACS .................................. 75
308/1 Training Exercises................................................................................................................................. 75
308/2 Training Demonstrations ....................................................................................................................... 75
308/3 Training Reports.................................................................................................................................... 75
308/4 Training Camps and Bivouacs .............................................................................................................. 75
308/5 Proclamation of Shooting Areas ............................................................................................................ 75
308/6 Range Practices .................................................................................................................................... 75
309 SPECIFIC OPERATIONS ................................................................................................................ 76
310 SPECIAL OPERATIONS ................................................................................................................. 77
311 ASSISTANCE AND CO-OPERATION WITH .................................................................................. 78
311/1 Countries / Governments ...................................................................................................................... 78
311/2 National Government Departments ....................................................................................................... 81
311/3 Provinces .............................................................................................................................................. 82
311/4 Municipalities/Local Administrations...................................................................................................... 83
311/5 Statutory Bodies and Institutions ........................................................................................................... 83
311/6 Civilian Organisations and Individuals................................................................................................... 84
311/7 [Closed] ................................................................................................................................................. 85
311/8 Consolidated Returns............................................................................................................................ 85
311/9 Intelligence Family ................................................................................................................................ 85
311/10 International Organisations/Associations .............................................................................................. 85
311/11 SANDF Arms of Service........................................................................................................................ 85
311/13 Independent Bodies and Institutions ..................................................................................................... 85
312 CIVIL DEFENCE .............................................................................................................................. 86
312/1 Emergency Planning ............................................................................................................................. 86
312/2 Creation of Civil Defence Infrastructure ................................................................................................ 86
312/3 Civil Defence in Other Countries ........................................................................................................... 86
313 AIR DEFENCE ................................................................................................................................. 87
313/1 Air Threat .............................................................................................................................................. 87
313/2 Sites of Radar Installations ................................................................................................................... 87
313/3 Passive Air Defence .............................................................................................................................. 87
313/4 Active Air Defence................................................................................................................................. 87
313/5 Strategic Reconnaissance .................................................................................................................... 87
314 AIR SUPPORT ................................................................................................................................. 88
314/1 Requests for Air Support ....................................................................................................................... 88
314/2 Aerial Reconnaissance ......................................................................................................................... 88
315 MARITIME DEFENCE ..................................................................................................................... 89
315/1 Surface Warfare .................................................................................................................................... 89
315/2 Submarine Warfare ............................................................................................................................... 89
315/3 Land Warfare ........................................................................................................................................ 89
315/4 Amphibious Warfare.............................................................................................................................. 89
316 SEARCH AND RESCUE SERVICES .............................................................................................. 90
316/1 On Land ................................................................................................................................................ 90
316/2 At Sea ................................................................................................................................................... 90
316/3 Reports and Returns ............................................................................................................................. 90
317 ELECTRONIC WARFARE .............................................................................................................. 91
317/1 Electronic Support Measures ................................................................................................................ 91
317/2 Electronic Countermeasures ................................................................................................................. 91
317/3 Electronic-Counter-Countermeasures ................................................................................................... 92
317/4 Databank............................................................................................................................................... 92

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317/5 Electronic Warfare Operations .............................................................................................................. 92

317/6 Deployment of Electronic Warfare Stations ........................................................................................... 92
318 TELECOMMUNICATIONS .............................................................................................................. 93
318/P Policy .................................................................................................................................................... 93
318/1 Telephone Services .............................................................................................................................. 93
318/2 Telegraph Services ............................................................................................................................... 93
318/3 Data Services ........................................................................................................................................ 93
318/4 Private Lines and Cables ...................................................................................................................... 93
318/5 Radio Service ........................................................................................................................................ 93
318/6 Frequency Registration and Allocation.................................................................................................. 94
318/7 Telecommunications Procedures .......................................................................................................... 94
318/8 Facsimile Services ................................................................................................................................ 94
318/9 Signals Dispatch Services ..................................................................................................................... 94
318/10 Satellite Communications ...................................................................................................................... 94
318/11 Guarding of Key Points, Borders, Etc.................................................................................................... 94
318/12 Television Services ............................................................................................................................... 94
318/13 Command and Control Communications .............................................................................................. 94
318/14 MARNET / NEAR .................................................................................................................................. 94
319 NAVIGATION ................................................................................................................................... 95
319/1 Air Navigation ........................................................................................................................................ 95
319/2 Aeronautical Research .......................................................................................................................... 95
319/3 Air Strategy ........................................................................................................................................... 95
319/4 Flying Clubs .......................................................................................................................................... 95
319/5 Air Traffic Control .................................................................................................................................. 95
319/6 Evacuations .......................................................................................................................................... 95
319/7 Camouflage and Concealment of Aircraft ............................................................................................. 95
319/8 Aircraft Hijacking ................................................................................................................................... 95
319/9 Identification Aids .................................................................................................................................. 95
319/10 Operational Flying Tests ....................................................................................................................... 95
319/11 Long Distance Flights............................................................................................................................ 95
319/12 Civil Aviation ......................................................................................................................................... 95
319/13 Commercial Aviation ............................................................................................................................. 96
319/14 Precautions against Air Attacks ............................................................................................................ 96
319/15 Landing and Overflight Rights ............................................................................................................... 96
319/16 Aircraft Log Books ................................................................................................................................. 96
319/17 Role and Utilisation of Aircraft ............................................................................................................... 96
319/18 Flying Efficiency .................................................................................................................................... 96
319/19 Flying Hours .......................................................................................................................................... 96
319/20 Air Displays ........................................................................................................................................... 96
319/21 Flight Log Books ................................................................................................................................... 96
320 NAVAL ACTIVITIES ........................................................................................................................ 97
320/1 Navigation ............................................................................................................................................. 97
320/2 Merchant Shipping ................................................................................................................................ 97
320/3 Movement of Ships ............................................................................................................................... 97
320/4 Naval Aviation ....................................................................................................................................... 97
320/5 Naval Control of Shipping ..................................................................................................................... 97
320/6 Meteorology .......................................................................................................................................... 97
320/7 Ships Operational Training .................................................................................................................... 97
320/8 Docking Rights ...................................................................................................................................... 97
320/9 Seamanship .......................................................................................................................................... 97
320/10 Ship Management/Organisation ............................................................................................................ 97
320/11 Harbour Security / Protection ................................................................................................................ 97
320/12 Tactical Evaluation ................................................................................................................................ 97
320/13 Oceanography ...................................................................................................................................... 97
320/14 Salvage ................................................................................................................................................. 97
320/15 Reports of Proceedings......................................................................................................................... 97
320/16 Log Books ............................................................................................................................................. 97
320/17 Maritime Policy ...................................................................................................................................... 98
320/18 Hydrography ......................................................................................................................................... 98
320/19 Fishery Patrols ...................................................................................................................................... 98

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321 RESOLUTIONS OF INTERNATIONAL ORGANISATIONS ........................................................... 99

321/1 UN (United Nations) .............................................................................................................................. 99
321/2 NATO .................................................................................................................................................... 99
321/3 African Union (AU) ................................................................................................................................ 99
321/4 Geneva Convention .............................................................................................................................. 99
322 SURVEY AND MAPPING .............................................................................................................. 100
322/1 Surveys ............................................................................................................................................... 100
322/2 Mapping .............................................................................................................................................. 100
323 OPERATIONAL PHOTOGRAPHY ................................................................................................ 101
323/1 Aerial Photographs.............................................................................................................................. 101
324 OPERATIONAL MOVEMENTS ..................................................................................................... 102
324/1 SA Army .............................................................................................................................................. 102
324/2 SA Air Force ........................................................................................................................................ 102
324/3 SA Navy .............................................................................................................................................. 102
325 SERIES CLOSED .......................................................................................................................... 103
326 VIOLATIONS ................................................................................................................................. 104
326/1 Violations of Borders ........................................................................................................................... 104
326/2 Violation of Air Space .......................................................................................................................... 104
326/3 Violation of Territorial Waters .............................................................................................................. 104
327 BORDERS ..................................................................................................................................... 105
327/1 International Borders ........................................................................................................................... 105
327/2 Provincial Borders ............................................................................................................................... 105
327/3 Command Borders .............................................................................................................................. 105
328 SERIES CLOSED .......................................................................................................................... 106
329 NATIONAL KEY POINTS .............................................................................................................. 107
329/P Policy .................................................................................................................................................. 107
329/2 Specified Important Place or Area....................................................................................................... 107
329/3 Evaluation of Potential National Key Points ........................................................................................ 107
329/4 Upkeep of National Key Point Registers ............................................................................................. 107
329/5 Management and Execution ............................................................................................................... 107
329/6 Reports and Statements ..................................................................................................................... 107
330 SUBVERSION ................................................................................................................................ 108
331 TREATIES ...................................................................................................................................... 109
331/1 Negotiations ........................................................................................................................................ 109
331/2 Specific Treaties.................................................................................................................................. 109
332 INFORMATION WARFARE .......................................................................................................... 110
332/1 IW Governance ................................................................................................................................... 110
332/2 IW Operations ..................................................................................................................................... 110
332/3 Network Warfare ................................................................................................................................. 110
332/4 Psychological Warfare ........................................................................................................................ 110
332/5 Electronic Warfare............................................................................................................................... 110
332/6 Information Domain Management ....................................................................................................... 110
400 LOGISTICS ....................................................................................................................................... 111
401 LOGISTIC SERVICES ................................................................................................................... 111
401/1 Facilities and Environmental Services................................................................................................. 111
401/2 Transport Services .............................................................................................................................. 115
401/3 Photographic Services ........................................................................................................................ 116
401/4 Printing Services ................................................................................................................................. 117
401/5 Catering Services ................................................................................................................................ 117
401/6 Laundry Services ................................................................................................................................ 117
401/7 Codification and Cataloguing .............................................................................................................. 117

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401/8 (Fire Fighting) > Fire and Rescue Services ......................................................................................... 118
401/9 Hairdressing Services ......................................................................................................................... 118
401/10 Postal Services ................................................................................................................................... 118
401/11 Bank Facilities ..................................................................................................................................... 118
401/12 Rations and Accommodation for Non SANDF Personnel ................................................................... 118
401/13 Logistic Competitions .......................................................................................................................... 118
401/14 Miscellaneous Logistical Services by Private Companies ................................................................... 118
401/15 Rations and Accommodation .............................................................................................................. 119
401/16 Alternative Service Delivery ................................................................................................................ 119
402 LOGISTICAL MANAGEMENT ...................................................................................................... 120
402/1 Determination of Needs ...................................................................................................................... 120
402/2 Offers .................................................................................................................................................. 120
402/3 Testing and Evaluation of Stores and Equipment ............................................................................... 120
402/4 Demonstrations ................................................................................................................................... 120
402/5 Inventions............................................................................................................................................ 120
402/6 Standardisation of Stores and Equipment ........................................................................................... 120
402/7 Standards and Specifications for SANDF Stores and Equipment ....................................................... 120
402/8 Documentation about Stores and Equipment of Other Defence Forces.............................................. 120
402/9 Research and Development Investigations ......................................................................................... 120
402/10 Design ................................................................................................................................................. 120
402/11 Privatisation ........................................................................................................................................ 120
402/12 Integrated Logistical Support .............................................................................................................. 120
402/13 Management of Weapon Systems and Combat Support Systems ..................................................... 120
402/14 Configuration Management ................................................................................................................. 120
402/15 Quality Management ........................................................................................................................... 120
402/16 Occupational Health and Safety .......................................................................................................... 121
402/17 Colour Management............................................................................................................................ 121
402/18 Ergonomics ......................................................................................................................................... 121
403 ACQUISITION OF EQUIPMENT AND SUPPLIES ....................................................................... 122
403/P Policy .................................................................................................................................................. 122
403/1 Purchases ........................................................................................................................................... 122
403/2 Local Production and Production Authorities ...................................................................................... 122
403/3 Gifts..................................................................................................................................................... 122
403/4 Tenders ............................................................................................................................................... 122
403/5 Hiring of Equipment............................................................................................................................. 122
403/6 Commandeering of Equipment ........................................................................................................... 122
403/7 Accumulation of Strategic Stores ........................................................................................................ 122
403/8 Quality Control .................................................................................................................................... 122
403/9 Export Control ..................................................................................................................................... 122
403/10 Procurement Irregularities ................................................................................................................... 122
403/11 Management of Suppliers ................................................................................................................... 122
403/12 Returns ............................................................................................................................................... 123
404 MAINTENANCE ............................................................................................................................. 124
404/P Policy .................................................................................................................................................. 124
404/1 Maintenance and Repair ..................................................................................................................... 124
404/2 Reconditioning and Reconstruction..................................................................................................... 124
404/3 Modifications and Conversions ........................................................................................................... 124
404/4 Salvaging and Recovery ..................................................................................................................... 124
404/5 Design of Workshops .......................................................................................................................... 124
404/6 Programmed Repair Tasks ................................................................................................................. 124
404/7 Refuelling ............................................................................................................................................ 124
404/8 Preservation ........................................................................................................................................ 124
404/9 Packing ............................................................................................................................................... 124
405 ADMINISTRATION OF COMMODITIES ....................................................................................... 125
405/P Policy .................................................................................................................................................. 125
405/1 Management of Commodities ............................................................................................................. 125
405/2 Requisition and Issuing by Depots ...................................................................................................... 125
405/3 Returning of Superfluous, Obsolete and Unserviceable Stores/Equipment ........................................ 125
405/4 Receipt of Vouchers ............................................................................................................................ 125

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406 CONTROL OF STORES ................................................................................................................ 126

406/1 Accounting Procedures ....................................................................................................................... 126
406/2 Stock-Taking ....................................................................................................................................... 126
406/3 Registration and Identification Marks .................................................................................................. 126
406/4 Damage to and Loss of Government Property .................................................................................... 126
406/5 Found Stores and Equipment ............................................................................................................. 126
406/6 Scales of Issue .................................................................................................................................... 126
406/7 Loan Accounts .................................................................................................................................... 126
406/8 Equipment Tables and Schedules ...................................................................................................... 126
406/9 Price Lists ........................................................................................................................................... 126
406/10 Accounting for Shortages in Personal Kit ............................................................................................ 126
406/11 Dress Regulations ............................................................................................................................... 126
406/12 Inspections and Reports ..................................................................................................................... 127
406/13 Accounting of Stores Discrepancies.................................................................................................... 127
406/14 Disposal of Stores/Equipment ............................................................................................................. 128
406/15 Returns of Supplies/Equipment ........................................................................................................... 128
406/16 Short Titles .......................................................................................................................................... 128
406/17 Boards of Inquiry on Logistic Matters .................................................................................................. 128
406/18 Summary Investigations into Logistic Matters ..................................................................................... 128
407 LOGISTIC DOCTRINES ................................................................................................................ 129
407/1 Logistic Doctrines ................................................................................................................................ 129
500 DEPARTMENTAL MANAGEMENT ................................................................................................. 131
501 COMMAND AND CONTROL ........................................................................................................ 131
501/1 Command and Control ........................................................................................................................ 131
501/2 Delegation of Powers .......................................................................................................................... 131
501/3 Taking over Duties and Responsibilities ............................................................................................. 131
501/4 Objectives ........................................................................................................................................... 131
501/5 Command Directives ........................................................................................................................... 131
501/6 Management Directives ...................................................................................................................... 131
501/7 Duty Sheets ........................................................................................................................................ 131
501/8 Progress Reports ................................................................................................................................ 131
501/9 Command Information......................................................................................................................... 132
501/10 Cabinet Memorandums ....................................................................................................................... 132
501/12 Briefings (To and By) .......................................................................................................................... 132
501/13 Organisation Performance Management ............................................................................................ 132
501/14 Post Descriptions and Profiles ............................................................................................................ 132
501/15 Monitoring: Execution of Defence Policy ............................................................................................. 132
501/16 Anti Fraud Management...................................................................................................................... 132
501/17 Management of Intellectual Property................................................................................................... 133
501/18 Risk Management ............................................................................................................................... 133
501/19 Management of Compliance ............................................................................................................... 133
502 ORGANISATIONAL CONTROL.................................................................................................... 134
502/1 Establishment and Disbandment of Headquarters and Units .............................................................. 134
502/2 Designations and Redesignations of Headquarters and Units ............................................................ 134
502/3 Precedence of Headquarters and Units .............................................................................................. 134
502/4 Granting of Self-Accounting Status ..................................................................................................... 134
502/5 Establishment and Disbandment of Corps/Functional Groups ............................................................ 134
502/6 Allocation and Transfer of Headquarters/Units ................................................................................... 134
502/7 Stations of Units .................................................................................................................................. 134
502/8 Organisational Structures .................................................................................................................... 134
502/9 Alliances of Units................................................................................................................................. 134
502/11 Transfer of Functions .......................................................................................................................... 134
503 ORGANISATION AND WORK STUDY ......................................................................................... 135
503/1 Investigation By CSANDF (DMS) (CLOSED) ..................................................................................... 135
503/2 Investigations By Combat and Support Services / Staff Divisions (CLOSED) .................................... 135
503/3 Labour Saving Devices Investigations ................................................................................................ 135
503/4 Form Control and Management .......................................................................................................... 135
503/5 Investigations and Reports .................................................................................................................. 135
503/6 Process Architecture ........................................................................................................................... 135

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503/7 Effect Analysis .................................................................................................................................... 135

503/8 Job Evaluation .................................................................................................................................... 135
504 DEFENCE BUDGET ...................................................................................................................... 136
504/1 General Defence Budget Matters ........................................................................................................ 136
504/2 Defence Programme Budget ............................................................................................................... 136
504/3 Annual Defence Budget ...................................................................................................................... 136
504/4 Routine Defence Budget ..................................................................................................................... 136
504/5 Defence Capital Budget ...................................................................................................................... 137
504/6 PWD Budget ....................................................................................................................................... 137
504/7 DCD Budget ........................................................................................................................................ 137
505 DEFENCE INCOME AND EXPENDITURE ................................................................................... 138
505/1 Reports and Returns ........................................................................................................................... 138
505/2 Accounts ............................................................................................................................................. 138
505/3 Advance Payments ............................................................................................................................. 139
505/4 Securities and Guarantees .................................................................................................................. 139
505/5 Contracts, Agreements and Related Matters ...................................................................................... 139
505/6 Claims ................................................................................................................................................. 140
505/7 Warrant Vouchers and Cheques ......................................................................................................... 140
505/8 Handling of Government Funds .......................................................................................................... 141
505/9 Loans .................................................................................................................................................. 141
505/10 Fruitless Expenditure .......................................................................................................................... 141
505/11 Insurance ............................................................................................................................................ 141
505/12 Requests for Funds ............................................................................................................................. 141
505/13 Income ................................................................................................................................................ 141
505/14 Personnel Expenditure ........................................................................................................................ 141
505/15 Administrative Expenditure ................................................................................................................. 142
505/16 Special Defence Account .................................................................................................................... 143
505/17 Financial Management and Control .................................................................................................... 143
505/18 Financial Submissions/Approvals ....................................................................................................... 144
505/19 Special Funds ..................................................................................................................................... 144
506 AUDITING ...................................................................................................................................... 145
506/P Policy .................................................................................................................................................. 145
506/1 Internal Audit Matters .......................................................................................................................... 145
506/2 Audit Reports ...................................................................................................................................... 145
507 INSTITUTIONS AND FUNDS ........................................................................................................ 146
507/1 Establishment and Disbandment ........................................................................................................ 146
507/2 Control of Funds and Institutions ........................................................................................................ 146
507/3 Management of Funds ........................................................................................................................ 146
507/4 Management of Institutions ................................................................................................................. 147
507/5 Computerisation of Institutions and Funds .......................................................................................... 147
508 PARLIAMENTARY ENQUIRIES ................................................................................................... 148
509 MINISTERIAL ENQUIRIES ........................................................................................................... 149
510 ENQUIRIES TO THE DOD ............................................................................................................ 150
511 PUBLIC RELATIONS, MEDIA AND PUBLIC LIAISON, COMMUNICATION .............................. 151
511/1 Public Relations .................................................................................................................................. 151
511/2 Media and News Liaison ..................................................................................................................... 151
511/3 Public Liaison ...................................................................................................................................... 151
511/4 Communication ................................................................................................................................... 152
511/5 Internet ................................................................................................................................................ 152
512 CEREMONIAL ............................................................................................................................... 154
512/1 Protocol ............................................................................................................................................... 154
512/2 Participation in Military Functions, Ceremonies and Parades ............................................................. 154
512/3 Participation in Non-Military Functions ................................................................................................ 154
512/4 Participation of Bands ......................................................................................................................... 155
512/5 Regimental Music................................................................................................................................ 155
512/6 Colours, Flags and Flag Stations ........................................................................................................ 155

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512/7 Inquiries re Ceremonial Matters .......................................................................................................... 155

512/8 Ceremonial Matters of Other Countries/Defence Forces .................................................................... 155
513 OFFICE ADMINISTRATION .......................................................................................................... 156
513/1 Decentralisation of Office Administration ............................................................................................ 156
513/2 Mechanisation of Office Administrations ............................................................................................. 156
513/3 Administration in the Field ................................................................................................................... 156
513/4 Postal Addresses ................................................................................................................................ 156
513/5 Distribution Lists .................................................................................................................................. 156
513/6 Invitations ............................................................................................................................................ 156
513/7 Letters of Acknowledgement, Appreciation and Criticism ................................................................... 156
513/8 Letters of Condolence ......................................................................................................................... 156
513/9 DOD File Plan ..................................................................................................................................... 156
513/11 Congratulatory Messages ................................................................................................................... 156
513/12 Dispatch of Personal Files and Personal Documents ......................................................................... 156
513/13 Change of Address ............................................................................................................................. 156
513/14 Internal Office Administration .............................................................................................................. 156
513/15 Submissions to the President, CSANDF, Minister of Defence ............................................................ 156
513/16 Christmas Cards ................................................................................................................................. 156
513/17 Office Instructions ............................................................................................................................... 156
513/18 Re-addressing of Correspondence ..................................................................................................... 156
513/19 Unplaceable Correspondence ............................................................................................................. 156
514 INFORMATION MANAGEMENT ................................................................................................... 157
514/1 Library Management and Services...................................................................................................... 157
514/2 Records Management and Archival Services ..................................................................................... 157
514/3 Information Management and Services............................................................................................... 158
514/4 Client Services .................................................................................................................................... 160
515 LANGUAGE SERVICES................................................................................................................ 161
515/1 Language Policy ................................................................................................................................. 161
515/2 Language Promotions ......................................................................................................................... 161
515/3 Language Documentation ................................................................................................................... 161
515/4 Terminology ........................................................................................................................................ 161
515/5 Lexicography....................................................................................................................................... 161
515/6 Socio-Linguistics ................................................................................................................................. 161
515/7 Translation and Editing Services ......................................................................................................... 161
515/8 Interpretation Services ........................................................................................................................ 161
515/9 Language Research ............................................................................................................................ 161
515/10 Conventions of Service Writing ........................................................................................................... 161
515/11 Computerisation .................................................................................................................................. 161
515/12 Language Instruction........................................................................................................................... 161
516 COMPUTER SERVICES................................................................................................................ 162
516/P Policy .................................................................................................................................................. 162
516/1 Planning .............................................................................................................................................. 162
516/2 Research............................................................................................................................................. 162
516/3 Storing of Data .................................................................................................................................... 162
516/4 Documentation of Computerised Systems .......................................................................................... 162
516/5 Data Capturing .................................................................................................................................... 163
516/6 Requests and Printouts ....................................................................................................................... 163
516/7 Statistics.............................................................................................................................................. 163
516/8 Reporting and Repair of Service Breakdowns .................................................................................... 163
516/9 Disposal of Software and System Programmes .................................................................................. 163
516/10 Terminal Apparatus ............................................................................................................................. 163
516/11 Computer Systems Management ........................................................................................................ 163
516/12 E-Mail .................................................................................................................................................. 163
517 MILITARY HERITAGE, MUSEUMS AND MONUMENTS............................................................. 164
517/1 Planning .............................................................................................................................................. 164
517/2 Utilisation of Museums ........................................................................................................................ 164
517/3 Control of Museums ............................................................................................................................ 164
517/4 Monuments ......................................................................................................................................... 164
517/5 Memorials ........................................................................................................................................... 164

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517/6 Graves and Graveyards ...................................................................................................................... 164

517/8 Memorabilia ........................................................................................................................................ 164
517/9 Management of Heritage Assets ......................................................................................................... 164
518 PUBLICATIONS ............................................................................................................................ 165
518/1 Laws.................................................................................................................................................... 165
518/2 Regulations ......................................................................................................................................... 167
518/3 Orders and Instructions ....................................................................................................................... 168
518/4 Manuals and Codes ............................................................................................................................ 168
518/5 Training Manuals and Pamphlets ........................................................................................................ 169
518/6 Staff Procedures ................................................................................................................................. 170
518/7 General DOD Publications .................................................................................................................. 170
518/8 Library Material ................................................................................................................................... 171
518/9 Periodicals and Newspapers ............................................................................................................... 171
518/10 Reviews .............................................................................................................................................. 171
518/11 International Publications .................................................................................................................... 171
518/12 Publications of Other Powers/Defence Forces .................................................................................... 171
518/13 Publications of Government Departments ........................................................................................... 171
518/14 Publications of Provincial Administrations ........................................................................................... 171
518/15 Publications of Municipal / Local Authorities ...................................................................................... 171
518/16 Publications of Statutory Organisations .............................................................................................. 171
518/17 Publications of Civilian Institutions ...................................................................................................... 171
518/18 Government Gazettes ......................................................................................................................... 171
518/19 Posters and Calenders........................................................................................................................ 171
518/20 Parliamentary Publications .................................................................................................................. 171
518/21 Law Publications ................................................................................................................................. 171
518/22 Publications Harmful to the State ........................................................................................................ 171
518/23 Bulletins .............................................................................................................................................. 171
518/24 Directives ............................................................................................................................................ 172
519 CIRCULARS AND INSTRUCTIONS OF NON-DOD ORGANISATIONS ..................................... 173
519/1 Circulars .............................................................................................................................................. 173
519/2 Instructions.......................................................................................................................................... 173
520 VISITS AND MOVEMENTS OF PERSONS, AIRCRAFT AND SHIPS ......................................... 174
520/1 Movements of President ..................................................................................................................... 174
520/2 Visits to the RSA ................................................................................................................................. 174
520/3 Visits Abroad ....................................................................................................................................... 174
520/4 Internal Movements............................................................................................................................. 176
520/5 Travel Documents ............................................................................................................................... 176
521 COMMITTEES, COMMISSIONS AND BOARDS .......................................................................... 177
521/1 International Committees, Commissions and Boards.......................................................................... 177
521/2 Interdepartmental Committees, Commissions and Boards ................................................................. 177
521/3 Department of Defence Committees, Commissions and Boards ........................................................ 180
521/4 Committees, Commissions and Boards of Statutory Organisations .................................................... 187
521/5 Local / Municipal Committees, Commissions and Boards ................................................................... 188
521/6 Civilians Committees, Commissions and Boards ................................................................................ 188
521/7 Parliamentary Committees, Commissions and Boards ....................................................................... 189
522 CONFERENCES, CONGRESSES, SEMINARS, SYMPOSIUMS AND MEETINGS .................... 190
522/1 Conferences ........................................................................................................................................ 190
522/2 Congresses ......................................................................................................................................... 190
522/3 Seminars and Symposiums ................................................................................................................ 191
522/4 Meetings ............................................................................................................................................. 191
522/5 Work Shops ........................................................................................................................................ 191
523 MEMBERSHIP AND CORRESPONDENCE OF ASSOCIATIONS, INSTITUTES AND OTHER . 192
523/1 Membership ........................................................................................................................................ 192
523/2 Correspondence Regarding the Management of the Institution .......................................................... 193
524 PERSONNEL SYSTEMS ............................................................................................................... 194
524/1 Persol System ..................................................................................................................................... 194
524/2 Medical System ................................................................................................................................... 194

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525 INTELLIGENCE SYSTEMS ........................................................................................................... 195

525/1 Int Systems ......................................................................................................................................... 195
526 OPERATIONAL SYSTEMS ........................................................................................................... 196
526/1 System Development .......................................................................................................................... 196
526/2 System Management .......................................................................................................................... 196
526/3 Procedures.......................................................................................................................................... 196
527 LOGISTIC SYSTEMS .................................................................................................................... 197
527/1 System Development .......................................................................................................................... 197
527/2 System Management .......................................................................................................................... 198
528 DEPARTMENTAL MANAGEMENT SYSTEMS ............................................................................ 199
528/1 Financial System ................................................................................................................................. 199
528/2 Pay System ......................................................................................................................................... 199
APPENDIX A: LIST OF COMMODITIES.................................................................................................. A-1
Index: List of Commodities .................................................................................................................................... A-1
Appendix A: List of Commodities .......................................................................................................................... A-3
APPENDIX B: ALFA-NUMERICAL LIST OF PROPERTIES................................................................... B-1
APPENDIX C: CLOSED ........................................................................................................................... C-1
APPENDIX D: LIST OF CODE WORDS (CLOSED) ............................................................................... D-1
APPENDIX E: DOD STRUCTURE ........................................................................................................... E-1
APPENDIX E: DOD STRUCTURE 2009 .................................................................................................. E-3

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PROCESS AND PROCEDURES FOR THE DEPARTMENT OF DEFENCE FILE PLAN

Reference: A. DODD/CMI/00008/2008 Management of Records in the DOD

B. DODI/CMI/00013/2002 Policy on the Management of Records in the Department
of Defence
C. JDP/CMI/00004/2004 (Edition 1) Principles, Processes and Procedures for the
Management of Records in the Department of Defence
D. National Archives and Records Service of South Africa Act (Act No 43 of 1996)
as amended by Cultural Laws Amendment Act 36 of 2001 and National Archives
and Records Service of South Africa Regulations (R1458, 2002.11.20)

IMPLEMENTATION OF THE DEPARTMENT OF DEFENCE FILE PLAN

INTRODUCTION
1. The Department of Defence (DOD) views and addresses information as a strategic resource
that needs to be managed effectively and efficiently throughout its lifecycle, regardless of its medium
or format in accordance with all legal and policy prescripts. Records are information created, received,
maintained and used as evidence and information by an organisation in the pursuance of legal
obligations or in the transaction of business. The DOD requires records of its business functions to be
categorised and organised in a systematic and consistent way to provide access to evidence of
activities over time in accordance with accountability and business practices.
2. Record classification systems enable an organisation to organise, describe and provide
improved access, retrieval, use and dissemination of its records. The DOD file plan provides a
framework for a consistent approach to classifying records across the organisation, irrespective of the
organisational structure. It defines the way in which individual records are grouped together, provides
faster retrieval of information, greater protection of information, and increased administrative stability,
continuity and efficiency.
AIM
3. The aim of this publication is to prescribe the principles, processes and procedures for the
implementation, maintenance and use of the DOD File Plan.
APPLICABILITY
4. This publication is applicable to all officials in the DOD.
5. The DOD File Plan may not be applied to any other organisation without the prior approval of
the DOD Records Manager
GOVERNING PUBLICATIONS
6. See DODD/CMI/00008/2008 Management of Records in the Department of Defence (Reference
A), DODI/CMI/00013/2002 (Edition 1) Policy on the Management of Records in the Department of
Defence (Reference B) and JDP/CMI/00004/2004 (Edition 1) Principles, Processes and Procedures
for the Management of Records in the DOD (Reference C).
7. This publication is issued to comply with the provisions of references A to D which requires that
established and maintained DOD filing and retrieval mechanisms for records should exist and be
available to all employees.
TERMINOLOGY
8. For the purpose of this publication the following terms are defined:
a. Classification. The systematic identification and arrangement of business activities and /
or records into categories according to logically structured conventions, methods, and
procedural rules represented in a classification scheme.

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b. Closed file number. A file number that may no longer be actively used; however, it shall
be accessible for retrieval and viewing purposes.
c. Correspondence records. All types of records sent, received, generated, processed
during the conduct of business which are arranged and filed according to a file plan /
record classification scheme and controlled in a record office.
d. File.
i. An organised arrangement of records on the same subject accumulated in
chronological order within the same cover/folder/container. (noun)
ii. The physical action of allocating file reference numbers to records and placing
them inside the cover/folder/container. (verb)
e. File plan. A pre-determined logical and systematic structure into which records are
arranged and intellectually stored according to subject groups and subjects. The basic
component of a file plan is a hierarchical classification structure, with the top level
containing the broadest categories and the lower levels becoming increasingly specific. A
unique reference number is allocated to each category to facilitate identification, efficient
retrieval and disposal of records. The file plan is used for current correspondence records
and contains the file reference number, title and description of files/folders. Also known
as record classification scheme.
f. File Reference Number. A unique identifier for a record. This can be a numerical,
alphanumerical or alphabetical identifier. It is used to link a record to its specific subject
file and subject grouping.
g. Records. Information created, received, and maintained as evidence and information by
an organisation or person, in pursuance of legal obligations or in the transaction of
business.
h. Records Office. The sub-unit of a records management unit responsible for the receipt,
control and maintenance of current records. Also known as a registry.
i. Series. A collection of records having a common subject or theme usually identified by a
specific letter code or number
MAINTENANCE AND USE OF THE DOD FILE PLAN
CONTROL OF DOD FILE PLAN
9. Control of DOD File Plan. The Secretary for Defence as Head of the Department has
designated Chief Command and Management Information Systems Division (C CMIS) as the DOD
Records Manager in terms of section 13(5) of the National Archives and Records Service of South
Africa Act (Act 43 of 1996 as amended) (Reference D) who has responsibility for managing DOD
records and information throughout all stages of the life cycle. The control of the DOD File Plan is
assigned to Chief Command and Management Information Systems Division (C CMIS). No
amendments or additions may be made without the approval of this office.
10. Enquiries. Applications for additions and amendments to the DOD File Plan, new copies of the
file plan or enquiries wrt the correct use of the file plan must be made to:
C CMIS
Documentation Centre (Records Management Section)
Private Bag X289
PRETORIA
0001
Telephone: (012) 339-4600 SSN: 813
Facsimile: (012) 339-4631
USE OF DOD FILE PLAN
11. The DOD File Plan is for the use of the DOD and shall be used for the classification of paper-
based and digital (including e-mail) records.

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12. The DOD File Plan may not be applied to any other organisation without the prior approval of
the DOD Records Manager.
13. All officials conducting correspondence should ensure that all correspondence has a correct
reference number. Only the file plan should be used to determine reference numbers.
OUTLINE AND COMPOSITION OF THE DOD FILE PLAN
14. The basic component of the file plan is a hierarchical classification structure, with the top level
containing the broadest subject categories and the lower levels becoming increasingly specific. A
unique reference code is allocated to each category. The file plan for correspondence systems in use
in the DOD is a standardised functional subject file plan in which the functions and activities of the
DOD are divided into main subjects. Each main subject is further subdivided into subjects.
15. Outline. The file plan consists of the following sections:
a. Table of contents
b. Instruction
c. The file plan guide (Approved standard file reference numbers and descriptions)
d. Appendices
i. Appendix A: List of Commodities
ii. Appendix B: List of Properties
iii. Appendix C: Closed
iv. Appendix D: Closed
v. Appendix E: DOD Structure
16. Subject Classification. The DOD file plan is divided in five main series:
100: Personnel This series consists of references that cover the full spectrum of human resource
(HR) management in the DOD. This includes HR planning; recruitment,
appointment and employment; education, training and development; career
planning, remuneration and performance assessment; SANDF ranks and rank
structures, equal opportunities and affirmative action matters; discipline, military
justice and labour relations; termination of service, discharge and pension matters.
200: Intelligence This series pertain to military intelligence. This includes all military intelligence
policies; security of persons, information and facilities; the collection of information
through various means; intelligence appreciations, forecasts of threats, intelligence
reports and interdepartmental intelligence affairs.
300: Operations This series refers to the records on military operations. It covers a wide array of
topics including strategic planning and appreciations; order of battle, mobilisation
and demobilisation; conventional and unconventional warfare as well as specific
operations; air and maritime defence; search and rescue operations; training
exercises; assistance to and co-operation with other institutions and countries.
400: Logistics This series of records include all matters related to the logistics of the DOD. In its
widest sense it entails the aspects of military logistical life cycle management
dealing with research, design and development, acquisition, storage, distribution,
maintenance and disposal of products and product systems, acquisition or
construction, maintenance and disposal of facilities; environmental services; as well
as acquisition or provision of logistic services.
500: Departmental This is a comprehensive series encompassing all departmental management
Management aspects. These include inter alia command and control aspects; organisational
control including the establishment/disestablishment of Force Structure Elements;
the DOD budget and auditing; ceremonial and heritage matters; public relations and
corporate communications; information management and information,
communication and technology systems of the DOD; records of internal and
external committees, commissions and boards.

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Appendices: In cases where the same series of case files appear repeatedly in the file plan, a list
of such files is appended to the file plan. In the file plan itself, reference is made
only to the appendix by means of a note, e.g. (Open files according to Appendix A).
Appendix A: This is a list of relatively related equipment or stock items for which case files can
List of Commodities be opened, usually in the 400 series.
Appendix B: This is a list of properties used by the DOD. Case files for properties are normally
List of Properties opened in the 400 series.
Appendix C This appendix has been closed as it contained reference numbers for subject
matters that are no longer active.
Appendix D: List of Code This appendix has been closed as the management of code words in the DOD is a
Words function of Defence Intelligence (Sub Division Counter Intelligence [SDCI]). List of
previous and current numbers is available from Defence Intelligence (Sub Division
Counter Intelligence [SDCI]) on a need to know basis.
Appendix E: This is a list of DOD Force Structure Elements on the macro level (Organisational
DOD Structure Level 1, 2 and 3).
17. The main series and sub-series form the guides under which the actual file subjects are to be
found.
18. Numbering Technique. A hierarchical numbering technique using a method of numbers
separated from each other by means of a forward slash eg /1/2/3 is used to represent a specific
subject. A number is allocated to each main subject, subject etc., by starting from one at each sub-
series.
19. A file reference number is obtained by combining the numbers of all the series e.g. 501/2/1:

Subseries Subject Subdivision

Subject Command and Control Delegation of Powers By Minister
Number 501 2 1

20. Each component therefore represents a particular subject and the sequence of a figure in the
number indicates that the subject represented is subordinate to, or an aspect of, the subject
represented by the previous figure.
21. Underlined Descriptions. Underlined descriptions indicate subject headings only and are
therefore merely a heading. Subdivisions are made under these subject descriptions but no files may
be opened for any underlined descriptions.
22. Explanations in brackets / boxes. The explanations in brackets / boxes under some file
references and descriptions are clarifying comments or instructions intended as guidelines for users of
the file plan and should not be entered on file covers.
TYPES OF FILES
23. Policy Files. A distinction is made between policy and routine executive documentation by the
provision of separate files. These files are called policy files and are identified by the symbol “P” as
the last component of their reference number e.g. 101/P, 501/1/P, etc. All matters concerning policy,
rulings, instructions, procedures and directives should be dealt with on these files to ensure easier
reference. See par 32 for correspondence to be filed on policy files.
24. Subject Files. These are all the files arranged according to their general content or records on
the same topic brought together in one place to facilitate easy retrieval. Subject files consist mainly of
general correspondence but may also include forms, reports, and other material that relate to specific
activities and functions but not to specific cases. The purpose of the subject file is to provide complete
records in the appropriate subject functional area.
25. Case Files. The most detailed (or specific) division in the file plan occurs when a separate file
for each person, place, institution or item, event, project, or other subject is provided.

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26. Case files are to be opened in accordance with the instructions appearing at the relevant places
in the file plan. In cases where the same series of case files appear repeatedly in the file plan, a list of
such files is appended to the file plan. In the file plan itself, reference is made only to the appendix by
means of a note, e.g. [Open files according to Appendix A] The reference numbers for individual case
files that are opened according to notes in the system must be separated by a hyphen (-) from the
relevant file reference number e.g.
404/1 Maintenance and Repair
404/1/2 By Civilian Authorities
[Further subdivision according to Appendix A: List of Commodities]
404/1/2-20/18 Television Equipment and Installations
27. Case or project files are closed upon conclusion of an event or action and the files as well as all
sub-files are closed, so that no further records can be added to any part. Examples of events or
actions that would result in placing a file in inactive status would be a final contract payment, or project
completion.
28. Routine enquiries files. This is defined as a file dealing with enquiries of a routine nature
needing only a single response. The routine enquiries file is normally the second provision (after the
policy file) under the subject with which it deals. If there were no policy file under that particular
subject, the routine enquiries file would be the first provision. These files are identified by the symbol R
as the last component of the reference number so that they can be added to the file plan at any stage
without disrupting the original pattern.
CLASSIFICATION AND FILING OF CORRESPONDENCE
29. Accurate classification of correspondence. All officials conducting correspondence should
ensure that all correspondence has a correct file reference number. Only the file plan should be used
to determine a reference number.
30. To determine a file reference the correct main series for the subject of the document must be
identified. Subsequently the appropriate sub-series under the main series, then the subject must be
identified until the correct file reference has been determined.
31. Incorrect filing and use of incorrect file reference numbers should be rectified immediately.
32. Policy Files. Correspondence dealt with on policy files should be limited to that relating to the
formulation and/or revision of policy. Where a decision of policy arises from a matter dealt with on
another file, a copy of that decision should be placed on the policy file.
33. The following correspondence should not be placed on policy files:
a. Enquiries regarding policy that do not result in the formulation of new policy or the
amended interpretation of existing policy.
b. Dealings with individual cases which do not result in the formulation of new policy or
amendments to existing policy.
c. Cases concerning the main or sub-series but which are not policy matters, as well as
individual aspects of the particular subject for which no file exists. In such cases, suitable
files should be opened.
34. Subdivision According to Organisational Structures. Where subdivision according to
organisational structures or organisational appointment is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure, should be used eg 501/13-3/3 = Organisation Performance
Management - SA Army.

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35. Amendments. Amendments to existing file references and / or file descriptions are indicated
throughout the file plan. Note the following:
a. An enclosure should be placed in the current volume of the relevant file containing the
words:
The description of [file reference - old description] has changed to [new description] w.e.f.
[date].
b. Existing files should be closed as soon as possible and new files opened with the new
description.
36. Closed Files. Certain file descriptions have been indicated as "CLOSED" and reference is made
to new or other file references.
37. Existing files should be closed immediately and cross-reference should be made to the new
relevant file reference. In order to ensure continuity the numbers of the old and new files should
appear reciprocally on the file covers. An enclosure should be placed as the last item in the closed
volume containing the words:
"Closed w.e.f. [date]. See [file reference] [new description]
38. No further correspondence may be added to these files. From the date of changeover all
incoming documents and all documents despatched should be dealt with on the new files. No further
correspondence should be carried out on the old files and no original documents should be transferred
from the old files to the new ones.
39. Unplaceable Correspondence / Correspondence Without Reference Numbers. Correspondence on a
matter for which no file has been provided or correspondence without a reference number must be
placed provisionally in the file for unplaceable correspondence (513/19) and dealt with further.
40. An application should be submitted to the DOD Records Manager at CMIS for approval for the
opening of a suitable file. Full information in respect of the nature of the correspondence, as well as
recommendations regarding the placing and description of the file required, should be submitted. As
soon as approval for the opening of the new file is obtained, file plans should be changed accordingly.
The correspondence on file 513/19 should then be transferred to the new file.
41. A reference sheet should be placed in the file for unplaceable correspondence with columns for:

Sender Subject Date File reference

42. The particulars of each document that was temporarily stored on the file are recorded on this
page. No correspondence may be stored permanently on this file.
43. Annexure File Covers. An additional cover must be opened where necessary for storing bulky
literature, etc, which would otherwise result in the unnecessary increase in the volume of a file. No
correspondence may be filed in such a cover. The cover should be marked clearly with the
correspondence file reference number and "Annexure File" written on the outside cover. Every
document contained in the annexure file should bear a cross-reference to the relevant
correspondence on which it was received.
CONTROL REGISTERS WITH REFERENCE TO FILE PLAN
44. The following control registers concerning the file plan must be kept and maintained by all
record offices:
a. A master copy of the file plan.
b. A register of all files opened in accordance to the master copy.
45. Master Copy. The master copy contains all approved subjects and reference numbers. The
head of the records office is responsible for the maintenance of the master copy kept at the record
office. The master copy must be clearly marked "MASTER COPY". The head of the records office
must ensure that all amendments and/or additions are recorded immediately. No file may be opened
unless the file-description has already been recorded in the master copy and approved by the DOD
Records Manager.

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46. Individual case files that are opened according to notes in the file plan are not recorded in the
master copy. They should be recorded in a register of files opened.
47. Register of Files Opened. The purpose of this register is to keep a complete record of:
a. ALL files opened (all security classifications).
b. Date files have been opened.
c. Number of volumes for every file.
48. The register is maintained by the head of the records office. Files are entered in the same
consecutive order as in the file plan. Columns must be provided opposite the file descriptions in which
to note the date of opening (date of first document) and date of closure (date of last document). The
first page of the register should indicate the name of the office to which the register is applicable as
well as the date of implementation.
49. A loose-leaf binder is recommended as it enables the insertion of extra pages that are usually
required for case files which form part of the numerical classification.
ADDITIONS AND AMENDMENTS TO THE FILE PLAN
50. For all cases demanding new files, approval must be obtained before such files may be opened.
Applications for additions and amendments to the DOD File Plan must be made to C CMIS, DOD
Records Manager.
51. These requests must, as far as possible provide information about the nature of the
correspondence for which a new file is required, with proposals for a possible title and placing of the
file/s in the plan.
52. NO amendment or addition may be used before approval has been granted by the DOD
Records Manager.
53. All offices will regularly be informed of additions and amendments. The notifications are
numbered consecutively starting anew each year, e.g. 1/2009, 2/2009 etc. All amendments and/or
additions must be recorded in all copies of the file plan.
54. File references for correspondence relating to new committees, commissions, boards,
workgroups etc. Approval for the registration of a new file reference must be obtained from the DOD
Records Manager as soon as possible after the establishment / appointment of these bodies to ensure
proper recordkeeping of all related activities.
55. The DOD Records Manager must also be notified of any changes to the name of the body and
when a body is going to disband to ensure that the correct file references and descriptions are
indicated in the file plan.

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DOD FILE PLAN: GUIDE

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100 PERSONNEL 101 MANPOWER PLANNING

100 PERSONNEL
101 Manpower Planning
101/1 Determination of Personnel Requirements
[For recruitment of personnel, including advertisements for vacancies, see 102/1.]
101/1/P Policy
101/1-n Subdivision Number and Description According to Appendix E: DOD Structure
[Further subdivision according to Appendix E: DOD Structure eg 101/1-/2/2 = Determination of
Personnel Requirements - Policy and Planning Division.]
101/2 Manpower Board
101/2/1 Composition
101/2/2 Recommendations and Decisions
101/2/3 Executive Subcommittee
101/3 Exemption Boards
101/3/1 Composition/Appointment
101/3/2 Recommendations and Decisions
101/4 Key Position Control
101/4/PP Policy
101/4/1 DOD
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E: DOD Structure should be used.]
101/4/2 Government Departments and Provincial Administrations
101/4/3 Municipal Institutions
101/4/4 Statutory Institutions
101/4/5 Private Institutions
101/6 Personnel Management
101/6/P Policy
101/6/1 Decentralisation
101/6/1/1 Affiliation
101/7 Utilisation of Personnel
101/7/P Policy
101/7/1 In the DOD
101/7/2 Other Defence Forces
101/7/3 Mercenaries
101/7/4 Immigrants
101/8 Personnel Research and Studies
101/8/P Policy
101/8/1 By DOD
101/8/2 By Government Departments and Provincial Administration
101/8/3 By Municipal Institutions
101/8/4 By Statutory Institutions
101/8/5 By Private Institutions
101/8/6 By Individuals
101/8/7 By Other Defence Forces
101/9 Manpower Management
101/9/P Policy
101/9/1 Control
101/9/2 Manpower Plans

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100 PERSONNEL 101 MANPOWER PLANNING

101/9/2/1 Short-Term
101/9/2/2 Medium-Term
101/9/2/3 Long-term
101/9/3 Manpower Management Information
101/9/4 Manpower Management Process
101/9/5 Manpower Budget Planning Process - Legadima

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100 PERSONNEL 102 MANPOWER PROVISIONING

102 Manpower Provisioning

102/1 Recruitment
102/1/P Policy
102/1/1 Needs
102/1/2 Research
102/1/3 Programmes
102/1/3/1 Recruitment Abroad
102/1/3/2 Pupil Pilots/Navigators
102/1/3/2/1 Regular Force
102/1/3/2/2 Reserve Force
102/1/3/3 Short Service
102/1/4 Advertisements
102/1/4/1 Vacancies in the Public Service
102/1/5 Vocational Guidance
102/1/5/1 Youth Camps
102/1/6 Displays and Exhibitions
102/1/7 Recruitment Brochures
102/1/8 Officers
102/1/8/1 Regular Force
102/1/8/2 Reserve Force
102/1/8/3 Comdos
102/1/9 For Specific Corps and Units
102/2 Employment Requirements
102/2/P Policy
102/2/1 SANDF Officers
102/2/2 SANDF Other Ranks
102/2/4 PSAP
102/2/5 Other Defence Forces
102/4 Allocation of Force Numbers
102/4/P Policy
102/4/1 Regular Force
102/4/2 Reserve Force
102/4/4 PSAP
102/5 Selection of Personnel
102/5/P Policy
102/5/1 Regular Force
102/5/1/1/1 For Appointment as Officers
102/5/1/1/1/1 Academic Training
102/5/1/1/1/2 Direct Officer's Training
102/5/1/1/1/3 Direct Officer's Appointment
102/5/1/1/1/4 University Training (Not Military Academy)
102/5/1/1/1/5 Nursing Training: Officer Nurses
102/5/1/1/2 Other Ranks
102/5/1/1/2/1 Non-Technical
102/5/1/1/2/2 Technical
102/5/1/1/2/3 Nursing Personnel
102/5/2 Reserve Force
102/5/5 PSAP

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102/6 Appointment with Commissioned Rank

102/6/P Policy
102/6/1 Regular Force
102/6/2 Reserve Force
102/7 Appointment of Candidate Officers
102/7/P Policy
102/7/1 Regular Force
102/7/2 Reserve Force
102/8 Employment of Other Ranks
102/8/1 Regular Force
[Further subdivision takes place alphabetically ie 102/8/1-A for correspondence iro members whose
surnames commence with an 'A'.]
102/8/1/P Policy
102/8/2 Reserve Force
102/9 Employment of PSAP
102/9/1 Administrative and Clerical
102/9/2 Professional
102/9/3 Technical
102/9/4 General A Section
102/9/5 General B Section
102/9/6 Non-Classified Temporary
102/9/6/1 University Students
102/9/7 Contract Personnel
102/9/8 Temporary Personnel
102/9/8/1 Specialists and Medical Practitioners
102/9/8/3 Nursing Personnel
102/9/10 Casual Labourers
102/14 Call-Up of Trained Reserve Force Members
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
102/14/P Policy
102/15 Call-Up of Trained Commando Members
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
102/15/P Policy
102/18 Honorary Appointments
102/18/1 Reserve Force Honorary Colonels
102/18/2 Commando Honorary Colonels
102/18/3 Honorary Aides De Camp for President
102/18/4 Regular Force Honorary Colonels
102/18/5 Honorary Limber Gunners
102/19 Confirmation and/or Extension of Probationary Appointments
102/19/P Policy
102/19/1 Regular Force
102/19/1/1 Officers
102/19/1/2 Other Ranks
102/19/2 Reserve Force
102/19/2/1 Officers
102/19/2/2 Other Ranks

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102/19/3 Commandos
102/19/3/1 Officers
102/19/3/2 Other Ranks
102/19/5 PSAP
102/23 Appointment of Regular Force Pensioners
102/23/P Policy
102/23/1 Officers
102/23/2 Other Ranks

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103 Personnel Development

103/1 Training Policy and Directives
[For Evaluation of Management of Training See 305/3/4]
103/1/P Policy
103/1/1 Personnel Service/Administration
103/1/2 Ammunition Personnel
103/1/4 Printers
103/1/5 Pharmaceutical
103/1/6 Finance
103/1/7 Health Service
103/1/8 General Training
103/1/8/1 (Staff-Duties Training) > Command and Staff Programme
103/1/8/1/1 (Joint) > Joint Senior Command and Staff Programme (JSCSP)
103/1/8/1/2 SA Army
103/1/8/1/3 SA Air Force
103/1/8/1/4 SA Navy
103/1/8/2 Officers Training
103/1/8/2/1 Orientation of Officers
103/1/8/2/2 Direct Officers Training
103/1/8/2/3 Degree training at the Military Academy
103/1/8/2/4 Command and Control Efficiency Training
103/1/8/3 Joint Warfare Training
103/1/8/3/1 Land-Air Warfare
103/1/8/3/2 Air-Sea Warfare
103/1/8/3/3 Peacekeeping Training
103/1/8/4 Manual Training
103/1/8/4/1 Apprentices
103/1/8/4/2 Artisans
103/1/8/4/3 Artificers
103/1/8/5 Basic Training
103/1/8/5/1 Regular Force Other Ranks
103/1/8/6 NBC Warfare Training
103/1/8/7 Parachute Training
103/1/8/8 Survival Training
103/1/8/9 Obstacle Training
103/1/8/10 Educational Technological Training
103/1/8/11 Electronic Warfare Training
103/1/8/12 (Fireman Training) > Fire and Rescue Service Training
[Description changed wef 27/03/2006]
103/1/8/13 Adventure Training
103/1/8/14 Dispatcher: Air Provision
103/1/8/15 Search and Rescue Training
103/1/8/16 Management Development
103/1/8/17 Drivers Training
103/1/8/18 On the Job Training
103/1/8/19 Computer Training
103/1/8/19/1 Computer Orientation Training
103/1/8/20 Labour Relations
103/1/8/21 Counter Revolutionary Warfare
103/1/10 Infantry

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103/1/11 Intelligence
103/1/12 Instructors SAAF/SAN
103/1/14 Chaplains
103/1/15 Codifiers
103/1/16 Commandos
103/1/17 Ordnance/Supplies/Equipment
103/1/17/1 Firemen
103/1/18 Anti-Aircraft Artillery
103/1/19 Medical
103/1/20 Military Police
103/1/21 Military Works
103/1/22 Musicians
103/1/23 Armour
103/1/24 Para-Medical
103/1/25 Professional Officers
103/1/25/1 Engineers
103/1/25/2 Military Law
103/1/26 Seamen
103/1/27 Signal/Communications/Connection
103/1/27/1 Electronic Warfare
103/1/27/2 Communications Security
103/1/28 Psychological
103/1/29 Catering Service
103/1/30 Special Service/Security Service
103/1/31 Dental
103/1/32 Technical Service
103/1/33 Draughtsmen
103/1/34 Executive (SAN)
103/1/35 Field Artillery
103/1/36 Field Engineers
103/1/37 Nursing
103/1/38 Pilot/Navigator
103/1/39 Flight Control
103/1/39/1 Missile Controllers
103/1/39/2 Fighter Controllers
103/1/39/3 Air Traffic Controllers
103/1/39/4 Radar Operators
103/1/39/5 Forward Air Controllers
103/1/39/6 Air Control Personnel
103/1/40 Social Work Service Training
103/1/40/1 PHC Orderlies
103/1/40/2 Primary Human Resource Workers
103/1/40/3 Student Training
103/1/46 Air-Hostesses
103/1/47 Snipers
103/1/48 Women Members
103/1/49 Force Training
103/1/49/1 Conventional Training
103/1/49/2 Counter Insurgency Training
103/1/50 Technical Training
103/1/51 Construction Engineer Training

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103/1/52 Explosive Disposal Ordnance Training

103/1/53 Communication Operation Training
103/1/54 PSAP in the Employment of the DOD
103/1/55 Dietetics
103/1/56 Occupational Health and Safety
103/1/57 Senior NCO'S / Warrant Officers ETD
103/1/58 Adult Basic Education and Training (ABET) and Further Education and Training
(FET)
103/1/59 In-post training
103/1/60 Distance Learning
103/1/61 Executive National Security Programme (ENSP)
103/2 Courses
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
[Further subdivision according to Unit Codes.]
[Further subdivision according to Course Numbers eg 103/2-2/2/0537/G1234]
103/2/P Policy
103/2-3/7/5/1 LCAMPS
[This series is only used for correspondence relating to LCAMPS Courses. For correspondence relating
to the LCAMPS Programme Use 103/22]
103/3 Foreign Learning Opportunities
103/3/P Policy
103/3/1 France
103/3/2 United Kingdom
103/3/3 USA
103/3/3/1 IMET (International Military Education and Training)
[Closed wef 24/11/2003. See 103/3/3/2]
103/3/3/2 USA: Regional Defence Counter Terrorism (CT) Fellowship Programme
103/3/4 Israel
103/3/5 Zimbabwe
103/3/6 Brazil
103/3/7 Argentina
103/3/8 Spain
103/3/9 West Germany
103/3/10 Italy
103/3/11 Belgium
103/3/12 Malawi
103/3/13 Switzerland
103/3/14 Austria
103/3/15 Iran
103/3/16 Chile
103/3/17 Paraguay
103/3/18 Uruguay
103/3/19 Bolivia
103/3/20 Taiwan
103/3/21 Portugal
103/3/22 Malaysia
103/3/23 Canada
103/3/24 Gabon
103/3/25 Egypt
103/3/26 Kenya

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103/3/27 Zambia
103/3/28 India
103/3/29 Ethiopia
103/3/30 Hungary
103/3/31 Mozambique
103/3/32 Russia
103/3/33 Gambia
103/3/34 Sweden
103/3/35 Namibia
103/3/36 Japan
103/3/37 Ghana
103/3/38 Netherlands
103/3/39 Pakistan
103/3/40 Norway
103/3/41 Denmark
103/3/42 Greece
103/3/43 Tanzania
103/3/44 Algeria
103/3/45 Scotland
103/3/46 Angola
103/3/47 Jordan
103/3/48 Bangladesh
103/3/49 United Arab Emirates
103/3/50 Lesotho
103/3/51 Singapore
103/3/52 Botswana
103/3/53 Swaziland
103/3/54 Australia
103/3/55 Malaysia
[Closed wef 24/11/2003. See 103/3/22]
103/3/56 Rwanda
103/3/57 Ireland
103/3/58 Bosnia
103/3/59 China
103/3/60 Nigeria
103/3/61 Czechoslovakia
103/3/62 Ivory Coast
103/3/63 Uganda
103/3/64 Burundi
103/3/65 Comoros
103/3/66 Democratic Republic of Congo (DRC)
103/3/67 Indonesia
103/3/68 Mauritius
103/3/69 New Zealand
103/3/70 Saudi Arabia
103/3/71 Mali
103/3/72 Sudan
103/3/73 Tunisia
103/3/74 Maldives
103/3/75 Senegal
103/3/76 Cuba

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103/3/77 Vietnam
103/3/78 South Korea
103/3/79 BRICS Countries (Brazil, Russia, India, China & South Africa)
[This file reference is only used for correspondence regarding BRICS countries. For correspondence
with individual countries use the corresponding individual reference number eg 103/3/6 Brazil; 103/3/28
India; 103/3/32 Russia; 103/3/59 China.]
103/4 Courses Presented by Civilian Authorities
103/4/P Policy
103/4/1 State Institutions
103/4/1/4 Colleges for Advanced Technical Education
103/4/1/6 SA Communication Security Agency (SACSA)
103/4/1/8 Universities/Technikon
103/4/2 Private Firms and Organisations
103/4/2/8 Denel
103/4/2/8/1 Youth Foundation Training Program
103/5 Course Reports
103/5/P Policy
103/5/1 Iro DOD Courses
103/5/2 Iro Civilian Courses
103/5/3 Iro Overseas Courses
103/5/4 Iro Civilian Seminars and Symposiums
103/6 Guest Speakers
103/7 Training Aid
103/7/P Policy
103/7/1 To Other Countries / Governments
103/7/1/2 Zimbabwe
103/7/1/3 USA
103/7/1/4 Israel
103/7/1/5 United Kingdom
103/7/1/6 Brazil
103/7/1/7 Argentina
103/7/1/8 Spain
103/7/1/9 Germany
103/7/1/10 Italy
103/7/1/11 Belgium
103/7/1/12 Malawi
103/7/1/13 Switzerland
103/7/1/14 Austria
103/7/1/15 Iran
103/7/1/16 Chile
103/7/1/17 Paraguay
103/7/1/18 Uruguay
103/7/1/19 Bolivia
103/7/1/20 Taiwan
103/7/1/21 France
103/7/1/24 Lesotho
103/7/1/25 Swaziland
103/7/1/27 Malaysia
103/7/1/28 Canada
103/7/1/29 Gabon

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103/7/1/30 Egypt
103/7/1/31 Kenya
103/7/1/32 Zambia
103/7/1/33 India
103/7/1/34 Ethiopia
103/7/2 To Other State Departments
103/7/3 To Provincial Administrations
103/7/4 To Municipal Institutions
103/7/5 To Statutory Institutions
103/7/6 To Civilian Instances
103/7/6/1 Merchant Navy
103/7/6/2 Youth Organisations
103/7/8 Service Corps
103/7/9 From External Sources to the DOD
103/7/9/1 Financial Assistance
103/8 Training Technology and Audio-Visual Media
103/8/P Policy
103/8/1 Advising of Units
[Further subdivisions according to Unit Codes]
103/8/2 Media Centres
103/8/3 Methods of Instruction
103/8/4 Production
103/9 Examinations and Tests (Excluding Courses)
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
103/9/P Policy
103/10 Study Schemes for DOD Members
103/10/P Policy
103/10/1 Studies At Correspondence Colleges
103/10/2 Studies At Colleges for Advanced Technical Training
103/10/3 University Training
103/10/3/1 Under-Graduate
103/10/3/2 Post-Graduate
103/10/3/3 Diploma
103/10/3/4 Specialisation Program (Not Degree or Diploma Course)
103/11 Study Schemes for Civilians Including Dependants of DOD Personnel
103/11/P Policy
103/11/1 Studies At Correspondence Colleges
103/11/2 Studies at Colleges for Advanced Technical Training
103/11/3 University Training
103/11/3/1 Under-Graduate
103/11/3/2 Post-Graduate
103/11/3/3 Diploma
103/11/3/4 Specialisation Program (Not Degree or Diploma Courses)
103/12 Bursaries (Fellowships/Scholarships)
103/12/P Policy
103/12/1 Applications and Awards
103/12/1/1 Public Service Bursary Scheme
103/12/1/2 Funds

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103/12/1/3 Private Authorities

103/12/2 Taking Over of Bursaries
103/13 Sport and Physical Training
103/13/P Policy
103/13/1 Sport Administration
103/13/1/1 SANDF Sports Council
103/13/1/1/1 SA Army Sports Council
103/13/1/1/2 SA Air Force Sports Council
103/13/1/1/3 SA Navy Sports Council
103/13/1/1/4 Executive Committee
103/13/1/1/5 SA Military Health Service Sports Council
103/13/1/2 Sportsman of the Year
103/13/1/3 Award of Badges and Colours
103/13/1/4 Award of Cups and Trophies
103/13/1/5 Courses in Sport
103/13/1/6 Patrons
[Further subdivision according to different sports as in subseries 103/13/2]
103/13/1/7 Sports/Clubs
103/13/1/8 International Participation
103/13/1/8/1 Financial Assistance
103/13/2 Kinds of Sport
103/13/2/1 Athletics and Cross-country
103/13/2/1/1 Marathon
103/13/2/2 Modern Pentathlon
103/13/2/2/1 Military Pentathlon
103/13/2/2/1/1 Naval Pentathlon
103/13/2/2/1/2 Aeronautical Pentathlon (PAIM)
103/13/2/3 Swimming
103/13/2/4 Rugby
103/13/2/5 Soccer
103/13/2/6 Netball
103/13/2/7 Volley Ball
103/13/2/8 Bowls
103/13/2/9 Cricket
103/13/2/9/1 Action Cricket
103/13/2/10 Hockey
103/13/2/11 Tennis
103/13/2/12 Squash
103/13/2/13 Golf
103/13/2/14 Badminton
103/13/2/15 Softball
103/13/2/16 Baseball
103/13/2/17 Jukskei
103/13/2/18 Sailing
103/13/2/19 Canoeing
103/13/2/20 Angling
103/13/2/21 Large Bore Shooting and Bisleys
103/13/2/21/1 Rules and Regulations
103/13/2/21/2 SA National Rifle Association
103/13/2/21/2/1 State President's Cup

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103/13/2/21/3 SA Service Shooting Association

103/13/2/21/3/1 Gold Cup
103/13/2/21/4 Commando Bisleys
103/13/2/21/5 Command Bisleys
103/13/2/21/6 Unit Bisleys
103/13/2/21/7 Genl De Wet Trophy
103/13/2/21/8 C SANDF Champion Shot Medal
103/13/2/21/9 Postal League
103/13/2/21/9/1 Nonqai
103/13/2/21/9/2 Heydenricht Shield
103/13/2/22 Pistol Shooting
103/13/2/23 Small Bore Shooting
103/13/2/24 Boxing
103/13/2/25 Wrestling
103/13/2/26 Karate
103/13/2/27 Judo
103/13/2/28 Gymnastics
103/13/2/29 Equestrian Sport
103/13/2/30 Cycling
103/13/2/31 Flying
103/13/2/32 Parachuting
103/13/2/33 Weight Lifting
103/13/2/34 Basketball
103/13/2/35 Tug-of-War
103/13/2/36 Clay-Pigeon Shooting
103/13/2/37 Team Handball
103/13/2/38 Scuba-Diving
103/13/2/39 Surfing
103/13/2/40 Basket-Ball
103/13/2/41 Practical Shooting
103/13/2/42 Table Tennis
103/13/2/43 Potted Sports
103/13/2/44 Life Saving (Surf and Flat Water)
103/13/2/45 Masters Athletics
103/13/2/46 Underwater Sport
103/13/2/47 Rowing
103/13/2/48 Sport for the Disabled
103/13/2/49 Orientation
103/13/2/50 Route March
103/13/2/51 Pool
103/13/3 Physical Training
103/13/3/P Policy
103/13/3/1 Syllabi
103/13/3/2 Returns and Reports
103/14 Leisure Time Utilisation
103/14/P Policy
103/14/1 Cultural Programmes
[All correspondence regarding the attendance of film shows, musical recitals, ballet, opera, operettas,
choral concerts, variety concerts and other cultural meetings will be dealt with on this file.]
103/14/2 Indoor Entertainment and Games

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[All correspondence regarding chess, draughts, cards, darts, scale model racing, table tennis, snooker
and fencing will be dealt with on this file.]
103/14/3 Extramural Entertainment and Games
[All correspondence regarding angling, basketball, surfing and archery will be dealt with on this file.]
103/14/4 Tours and Excursions
[All correspondence regarding sightseeing tours, excursions, recreational tours, hiking and
mountaineering, etc will be dealt with on this file.]
103/15 Guidance / Mentoring
103/16 Training Shooting Competitions and Shooting Practices
103/16/1 Kynoch
103/16/2 1 SAI Bde Regimental Football Trophy
103/16/3 SAMR Shield
103/16/4 Empire League Challenge Cup and Watts Cup
103/16/5 C Army Shooting Trophy
103/16/6 Shooting Practices
103/16/7 Command Shooting Competitions
103/16/9 National Bisley
103/17 Organisational Development
103/17/1 Planning
103/17/2 Liaison with Consultants
103/17/3 Projects
[When a project is codenamed it should be dealt with on the 302/6 subseries.]
103/17/4 Internal Seminars
103/17/5 External Seminars
103/18 Ethnology
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
103/19 Proficiency Tests
103/19/1 Regular Force
103/19/2 Reserve Force
103/20 Writing Competitions
103/20/1 Annual Military Essay Competition
103/20/2 Annual Service Writing Competition for Junior Officers
103/20/3 Local
103/21 Civic Education
103/21/P Policy
103/21/1 Civic Education Monitoring and Advisory Committee (CEMAC)
103/21/2 Courses
103/21/3 Cultural Diversity
103/22 LCAMPS
[This series is only used for correspondence relating to the LCAMPS Programme. For Courses see
103/2.]
103/22/P Policy
103/22/1 Programmes
103/22/2 Curricula and Modules for Courses
103/23 Academic Research
103/23/1 Research
103/23/2 Publication of Research Results
103/23/3 Research Co-operation

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103/24 Skills Development

103/24/1 Skills Development Facilitators
103/24/2 Skills Audit
103/25 Unit Standards
103/26 Accreditation of Training Providers
103/26/1 Internal Providers
103/26/2 External Providers

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104 Maintenance of Personnel

104/1 Bases for Remuneration
104/1/P Policy
[Correspondence regarding recognition of appropriate qualifications, experience and/or age for
purposes of payment is to be dealt with on this file]
104/1/1 Regular Force
104/1/2 PSAP
104/1/3 Amendments to Directives Concerning Bases for Remuneration
104/2 Salary Structures
104/2/P Policy
104/2/1 Public Service
104/2/2 Other Defence Forces
104/3 Salary Scales and Rates of Pay
104/3/1 Regular Force
104/3/1/1 Non-Professional Officers
104/3/1/2 Professional Officers
104/3/1/3 Non-Technical Other Ranks
104/3/1/4 Technical Other Ranks
104/3/2 Reserve Force
104/3/2/1 Non-Professional Officers
104/3/2/2 Professional Officers
104/3/2/3 Non-Technical Other Ranks
104/3/2/4 Technical Other Ranks
104/3/3 Commandos
104/3/3/1 Non-Professional Officers
104/3/3/2 Professional Officers
104/3/3/3 Non-Technical Other Ranks
104/3/3/4 Technical Other Ranks
104/3/4 PSAP
104/3/7 During Mobilisation
104/4 Salary Allocation and Adjustments
104/4/1 Regular Force
104/4/1/1 Officers
104/4/1/2 Other Ranks
104/4/2 Reserve Force
104/4/2/1 Officers
104/4/2/2 Other Ranks
104/4/3 Commandos
104/4/3/1 Officers
104/4/3/2 Other Ranks
104/4/4 PSAP
104/5 Remunerative Allowances
104/5/P Policy
104/5/1 Regular Force
104/5/1/1 Staff Qualification Allowance
104/5/1/2 Flying Instructor's Allowance
104/5/1/3 Allowance for Temporary Higher Rank
104/5/1/4 Instructor's Allowance
104/5/1/5 Nursing Allowances (SAMNS)

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104/5/1/6 Nursing Allowances for Infectious Diseases

104/5/1/7 Allowances for Lecturers at the Military Academy
104/5/1/8 Aide-de-camp Allowances
104/5/1/9 Housing Allowances
104/5/1/10 Allowances for Chefs and Stewards
104/5/1/11 Territorial Allowances
104/5/1/12 Parachutist's Allowances
104/5/1/13 Flying Risk Allowances
104/5/1/14 Professional Allowances for Aircrews
104/5/1/15 Submarine Allowances
104/5/1/16 Diving Allowances
104/5/1/17 Survey Allowances
104/5/1/18 Sea Duty Allowances
104/5/1/19 Allowances for Technical Ammunition Inspectors
104/5/1/20 Specialist's Allowances
104/5/1/21 Health Allowances
104/5/1/22 Privation and Service Allowances
104/5/1/23 Allowances for Patients in Hospital
104/5/1/24 Crypto Allowances
104/5/1/25 Arrearage Allowances
104/5/1/26 Tracker's Allowances
104/5/1/27 Operational Service Allowances
104/5/2 Reserve Force
104/5/2/1 Commanders, Adjutants and QM Allowances
104/5/2/2 Dependants' Allowances
104/5/2/3 Professional Allowances
104/5/3 Commandos
104/5/3/1 Commanders, Adjutants and QM Allowances
104/5/3/2 Dependants' Allowances
104/5/4 PSAP
104/5/4/1 Territorial Allowances
104/6 Compensatory Allowances/Repayments/Grants
104/6/P Policy
104/6/1 Regular Force
104/6/1/1 Official Travel and Transport Allowances
104/6/1/1/1 Dependants of Regular Force Personnel
104/6/1/2 Subsistence and Camp Allowances
104/6/1/3 Entertainment Allowances
104/6/1/4 Allowances for Private Secretaries
104/6/1/5 Uniform Allowances/Clothing Allowances
104/6/1/6 Transfer Privileges
104/6/1/7 Parliamentary Allowances
104/6/1/8 Special Camp Allowances
104/6/1/9 Maternity Allowances
104/6/1/10 Value Depreciation Allowance
104/6/2 Reserve Force
104/6/2/1 Subsistence and Camp Allowances
104/6/2/2 Uniform Allowances
104/6/2/3 Special Camp Allowances
104/6/2/4 Value Depreciation Allowance

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104/6/3 Commandos
104/6/3/1 Subsistence and Camp Allowances
104/6/3/2 Uniform Allowances
104/6/3/3 Ration Allowances
104/6/3/4 Special Camp Allowances
104/6/4 PSAP
104/6/4/1 Official Travel and Transport Allowances
104/6/4/2 Subsistence and Camp Allowances
104/6/4/3 Entertainment Allowances
104/6/4/4 Allowances for Private Secretaries
104/6/4/5 Uniform Allowances/Clothing Allowances
104/6/4/6 Transfer Privileges
104/6/4/7 Parliamentary Allowances
104/6/4/8 Special Camp Allowances
104/6/4/9 Allowances for Temporary Chaplains' Services
104/6/4/10 Allowances for Part-time Doctors
104/6/4/11 Travel and Accommodation Expenses for Personal Maintenance
104/6/4/12 Value Depreciation Allowance
104/6/5/1 Special Camp Allowances
104/6/5/2 Value Depreciation Allowance
104/7 Bonuses and Overtime Payments
104/7/1 Bonuses
104/7/1/P Policy
104/7/1/1 Holiday Saving Bonus
104/7/1/2 Performance Incentive Bonuses
104/7/1/3 Bonuses for Patents and Hints
104/7/1/4 Recruiting Bonuses
104/7/2 Overtime Payments
104/7/2/P Policy
104/8 Gratuities
104/8/1 Leave Gratuity
104/8/1/P Policy
104/8/2 Medium Service Gratuity
104/8/2/P Policy
104/8/3 Short Service Gratuity
104/8/3/P Policy
104/8/4 Ex-gratia Gratuity
104/8/4/P Policy
104/8/5 Flexi-time Gratuity
104/8/5/P Policy
104/9 Service Abroad: Pay and Allowances
[Further subdivision as per 105/11 if required]
104/9/P Policy
104/9/1 Personnel Stationed Abroad
104/9/2 Personnel on Courses Overseas
104/9/3 Temporary Service Abroad
104/10 Medical Services
104/10/P Policy
104/10/1 Standard of Fitness
104/10/1/P Policy

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104/10/2 Medical Services

104/10/2/P Policy
104/10/3 Dental Services
104/10/3/P Policy
104/10/4 Opthalmological Service
104/10/4/P Policy
104/10/5 Psychological Service
104/10/5/P Policy
104/10/5/1 Guidance and Neuropsychology
104/10/5/2 Personnel Evaluation
104/10/5/3 Personnel and Organisational Development
104/10/5/4 Clinical Services
104/10/5/5 Psychological Action, Morale and Motivation
104/10/6 Aeromedicine
104/10/6/P Policy
104/10/7 Underwater Medicine
104/10/7/P Policy
104/10/8 Special Services
104/10/8/P Policy
104/10/9 Paramedical Services
104/10/9/P Policy
104/10/10 Blood grouping
104/10/10/P Policy
104/10/11 Blood Transfusion Services
104/10/11/P Policy
104/10/12 Medical Examinations
104/10/12/P Policy
104/10/12/1 Officers
104/10/12/2 Other Ranks
104/10/12/5 PSAP
104/10/12/7 Other Authorities
104/10/13 Medical Boards
104/10/14 Patients Administration
104/10/14/1 Treatment
104/10/14/1/P Policy
104/10/14/1/1 By Military Hospitals and Sickbays
104/10/14/1/1/1 SANDF Personnel
104/10/14/1/1/2 Personnel of Other Defence Forces
104/10/14/1/1/3 PSAP
104/10/14/1/1/4 Personnel of Other Authorities
104/10/14/1/2 By Provincial, Semi-Government and Private Hospitals and Institutions
104/10/14/1/3 SANDF Personnel in Foreign Countries
104/10/14/1/4 Wartime Volunteers
104/10/14/2 Personnel Casualties
104/10/14/2/1 Reporting of Casualties
104/10/14/2/2 Evacuation of Casualties
104/10/14/3 Medical Reports and Returns
104/10/14/3/1 Monthly
104/10/14/3/2 Annual
104/10/14/4 List of Dangerously Ill
104/10/14/5 Antarctic and Island Duties

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104/10/14/6 Drug Addicts

104/10/15 Medical Aid Schemes
104/10/15/1 Medical Continuation Fund
104/10/15/1/1 A Fund
104/10/15/1/2 B Fund
104/10/16 Casualty Reports
104/10/16/1 Regular Force
104/10/16/2 Reserve Force
104/10/16/3 Commandos
104/10/16/4 PSAP
104/10/17 Veterinary Services
104/10/17/P Policy
104/10/18 Research and Studies
104/10/19 Pharmaceutical Service
104/11 Health Services
104/11/P Policy
104/11/1 Immunisation
104/11/1/1 Requirements
104/11/1/1/1 International
104/11/1/1/2 SANDF
104/11/2 Food Handling
104/11/3 Decontamination and Delousing
104/11/4 Pest Control
104/11/5 Pollution
104/11/6 Health Reports and Returns
104/11/6/1 Monthly Consolidated Reports
104/11/6/2 Immunisation Reports
104/11/6/3 Health Inspection Reports
104/11/6/4 Food Reports
104/11/6/5 Milk Reports
104/11/6/6 Water Reports
104/11/6/7 Industrial Disease Reports
104/11/6/8 DOD Safety Codes
104/11/6/9 Reportable Diseases
104/11/6/9/1 International
104/11/6/9/2 Government Health
104/11/6/9/3 SANDF
104/11/7 Sanitary Services
104/11/8 Occupational Health and Safety
104/12 Social Work Service
104/12/P Policy
104/12/1 Methods of Social Work Service
104/12/1/1 Case Work
104/12/1/2 Group Work
104/12/1/3 Community Work
104/12/1/4 Research
104/12/2 Fields of Social Work Service
104/12/2/1 Child - / Family Care
104/12/2/2 Care for the Aged
104/12/2/3 Alcohol- / Drug Dependent Care

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104/12/2/4 Care of the Offender

104/12/2/5 Care of the Disabled
104/12/2/6 Social Security
104/12/2/7 Employer / Employee Care
104/12/3 Personnel Development
104/12/3/1 Orientation of Newly Appointed SWO's
104/12/3/2 Training of Newly Appointed SO's
104/12/3/3 Supervision
104/12/3/4 In Service Training
104/12/3/5 Consultation
104/12/4 Management
104/12/4/1 Social Work Management Information
104/12/5 Marketing
104/12/6 Liaising
104/12/6/1 Internal
104/12/6/2 External: Other Departments and Welfare Organisations
104/12/7 Personnel Development/Supervision
104/12/8 Management Information
104/13 Honours and Awards
104/13/P Policy
104/13/1 Specified Administrative Matters
104/13/1/1 Order of Precedence and Method of Wearing Honours and Awards
104/13/1/2 Ministers' Minutes
104/13/1/3 Promulgation
104/13/1/4 Engraving and Repair
104/13/1/5 Unauthorised Wearing of Honours and Awards
104/13/1/6 Forfeit of Honours and Awards
104/13/1/7 Acquisition of Honours and Awards
104/13/1/8 Verification of Honours and Awards
104/13/1/9 Gratuity and Financial Benefits Attached to Awards for Bravery
104/13/1/10 Certificates of Award
104/13/1/11 Making Available and the Sale of Medals to Musea
104/13/1/12 Development of New Distinctions
104/13/1/13 Losses and Replacements
104/13/1/14 Award of SA Orders, Decorations and Medals to Foreigners
104/13/1/15 Long Service Award for PSAP
104/13/1/17 Award of SA Orders, Decorations and Medals to SA Citizens
104/13/1/18 Award of SA Orders, Decorations and Medals to DOD Members
104/13/2 Administration of DOD Honours and Awards
104/13/2/1 Orders
104/13/2/1/1 SSA Gold
104/13/2/1/2 SSA Silver
104/13/2/1/3 Order of South Africa, Class 3, Commander
104/13/2/1/4 Order of South Africa, Class 4, Officer
104/13/2/1/5 Order of South Africa, Class 5, Member
104/13/2/1/6 Order of the Southern Cross
104/13/2/1/7 Order for Excellent Service
104/13/2/2 Decorations
104/13/2/2/1 Castle of Good Hope
104/13/2/2/2 Honoris Crux Diamond

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104/13/2/2/3 Honoris Crux Gold

104/13/2/2/4 Honoris Crux Silver
104/13/2/2/5 Honoris Crux
104/13/2/2/6 Southern Cross Decoration
104/13/2/2/7 Pro-Merito Decoration
104/13/2/2/8 John Chard Decoration and Clasp
104/13/2/2/9 De Wet Decoration and Clasp
104/13/2/2/10 Louw Wepener Decoration
104/13/2/2/11 Van Riebeeck Decoration
104/13/2/2/12 Pro Virtute Decoration
104/13/2/2/13 Ad Astra Decoration
104/13/2/2/14 Army Cross
104/13/2/2/15 Air Force Cross
104/13/2/2/16 Navy Cross
104/13/2/2/17 Medical Services Cross
104/13/2/2/18 Gold Star for Bravery (Apla)
104/13/2/2/19 Star for Bravery in Gold (MK)
104/13/2/2/20 Bravery Star in Silver (Apla)
104/13/2/2/21 Star for Bravery in Silver (MK)
104/13/2/2/22 Decoration for Conspicuous Leadership (Apla)
104/13/2/2/23 Conspicuous Leadership Decoration (MK)
104/13/2/2/24 Golden Decoration for Merit (Apla)
104/13/2/2/25 Decoration for Merit in Gold (MK)
104/13/2/2/26 Decoration, Nkwe ya Gauta (NG)
104/13/2/2/27 Decoration, Nkwe ya Selefera (NS)
104/13/2/2/28 Decoration, Nkwe ya Boronse (NB)
104/13/2/2/29 Decoration, iPhrotiya yeGolide (PG)
104/13/2/2/30 Decoration, iPhrotiya yeSiliva (PS)
104/13/2/2/31 Decoration, iPhrotiya yeBhrondzi (PB)
104/13/2/2/32 Decoration for Reserve Force Service, RD
104/13/2/3 Medals
104/13/2/3/1 Southern Cross Medal
104/13/2/3/2 Pro Merito Medal
104/13/2/3/3 Danie Theron Medal
104/13/2/3/4 Korea Medal
104/13/2/3/5 Pro Patria Medal and Clasp
104/13/2/3/6 SANDF Good Service Medal (Permanent Force)
104/13/2/3/7 SANDF Good Service Medal (Citizen Force)
104/13/2/3/8 SANDF Good Service Medal (Commandos)
104/13/2/3/9 Medal for Proficiency
104/13/2/3/10 Medal for Long Service and Good Conduct (Military)
104/13/2/3/11 Decoration for Good Service and Boer War Medal
104/13/2/3/12 John Chard Medal
104/13/2/3/13 Cadet Corps Medal
104/13/2/3/14 SANDF Champion Shot Medal
104/13/2/3/15 Military Merit Medal
104/13/2/3/16 Natal Native Rebellion 1906 Medal
104/13/2/3/17 Medal for Good Service in Permanent Force
104/13/2/3/18 Van Riebeeck Medal
104/13/2/3/19 World War 1 and 2 Medals
104/13/2/3/20 Jack Hindon Medal

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104/13/2/3/21 Cape General Service Medal

104/13/2/3/22 SWA Independance Medal
104/13/2/3/23 Pro Virtute Medal
104/13/2/3/24 Southern Africa Medal
104/13/2/3/25 General Service Medal
104/13/2/3/26 De Wet Medal
104/13/2/3/27 Medal for
104/13/2/3/28 Cadet Corps Champion Shot Medal
104/13/2/3/29 Unitas Medal
104/13/2/3/30 National Peace Keeping Force Medal
104/13/2/3/31 Silver Medal for Merit (Apla)
104/13/2/3/32 Merit Medal in Silver (MK)
104/13/2/3/33 Merit Medal in Bronze (Apla)
104/13/2/3/34 Golden Service Medal (Apla)
104/13/2/3/35 Service Medal in Gold (MK)
104/13/2/3/36 Silver Service Medal (Apla)
104/13/2/3/37 Service Medal in Silver (MK)
104/13/2/3/38 Bronze Service Medal (Apla)
104/13/2/3/39 Service Medal in Bronze (MK)
104/13/2/3/40 Bronze Medal for Merit (Apla)
104/13/2/3/41 Bronze Medal for Merit (MK)
104/13/2/3/42 Medal for Good Service: Gold
104/13/2/3/43 Medal for Good Service: Silver
104/13/2/3/44 Medal for Good Service: Bronze
104/13/2/3/45 South African Service Medal
104/13/2/3/46 Operational Medal for South Africa
104/13/2/3/47 Medal, Tsumelo Ikatelaho (General Service Medal)
104/13/2/3/48 Medalje vir Troue Diens, 2002 (Medal for Loyal Service)
104/13/2/3/49 Clasp, Operation Maluti
104/13/2/3/50 Clasp, Operation Mistral
104/13/2/3/51 Clasp, Operation Fibre
104/13/2/3/52 Bar for Twenty Years Service
104/13/2/3/53 Bar for Thirty Years Service
104/13/2/3/54 Bar for Forty Years Service
104/13/2/3/55 Bar for Fifty Years Service
104/13/2/3/56 Closure Commemoration Medal
104/13/2/3/57 Medal for the Wounded or Killed (Imbasa Yokuzinikezela – Medal for Sacrifice)
104/13/2/4 Commendations
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
104/13/2/4/1 C Army Commendation
104/13/2/4/2 C Air Force Commendation
104/13/2/4/2/1 Operational Efficiency Award
104/13/2/4/3 C Navy Commendation
104/13/2/4/4 C SANDF Commendation
104/13/2/4/5 Surgeon General Commendation
104/13/2/4/6 Chaplain-General Commendation
104/13/2/4/9 Command/Formation Commendations
104/13/2/4/10 Unit and Directorate Commendations
104/13/2/5 Mentioned in Dispatches
104/13/2/6 Unit Citations

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104/13/2/7 Flying Efficiency Awards

104/13/2/7/1 Flying Safety Certificates
104/13/2/7/2 Flying Safety Badges
104/13/2/7/3 Green Endorsement
104/13/2/7/4 Good Shot
104/13/2/8 Arm and Breast Badges
104/13/2/8/1 Badge for Voluntary Service
104/13/2/9 Trophies
104/13/2/9/1 Equipment Control Efficiency Trophy
104/13/2/9/2 Birkenhead Trophy
104/13/2/10 Distinction for Wounded
104/13/2/11 Roll of Honour
104/13/3 Honours and Awards of Other State Departments
104/13/3/1 SA Police Service
104/13/3/2 Correctional Service
104/13/3/3 Civilian Protection
104/13/3/4 Foreign Affairs
[Included Order of Good Hope]
104/13/3/5 Sport and Recreation
(Included President's Sports Awards)
104/13/3/7 Honours of the Office of the President
[Included Woltemade Decoration]
104/13/3/7/1 The Order of Luthuli
104/13/3/7/2 The Order of Mendi
104/13/4 Honours and Awards of Supporting Organisations and Private Authorities
[Included Awards of the SA Red Cross and Voluntary Medical Service Medal]
104/13/4/2 SA First Aid League
104/13/4/3 SA Fire Brigade Institute
104/13/4/4 SA Life Savers Association
104/13/4/5 Wilkinson Sword (Sword of Peace)
104/13/5 Honours and Awards of Other Countries and International Organisations
104/13/5/1 USA
104/13/5/2 Korea
104/13/5/3 United Nations
104/13/5/4 Poland
104/13/5/5 Canada
104/13/5/6 Portugal
104/13/5/7 Argentina
104/13/5/8 Germany
104/13/5/9 Greece
104/13/5/10 Zimbabwe
104/13/5/11 The Netherlands
104/13/5/12 Israel
104/13/5/13 Italy
104/13/5/14 Australia
104/13/5/15 France
104/13/5/16 Paraguay
104/13/5/17 Norway
104/13/5/18 United Kingdom
[Included Victoria Cross, Florence Nightingale Medal and Kings' / Queen's SA War Medal (1899-1902)]
104/13/5/19 Belguim

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104/13/5/20 Liberia
104/13/5/21 Iran
104/13/5/22 Taiwan
104/13/5/25 Gabon
104/13/5/26 China
104/13/5/27 Chile
104/13/5/28 Spain
104/13/5/31 Russia
104/13/5/32 Bosnia
104/13/5/33 Yugoslavia
104/13/5/34 Jordan
104/13/5/35 Togo
104/13/5/36 India
104/13/5/37 African Union
104/13/5/38 Brazil
104/13/5/39 European Union
104/13/5/40 North Atlantic Treaty Organization (NATO)
104/13/5/41 Pakistan
104/13/5/42 Botswana
104/13/5/43 Zambia
104/13/6 Award of Honorary Citizenship to DOD Personnel
104/14 Leave and Concessions
104/14/P Policy
104/14/1 Regular Force
104/14/1/1 Vacation Leave and Concessions
104/14/1/2 Sick Leave
104/14/1/3 Special Leave
104/14/2 Reserve Force
104/14/2/1 Vacation Leave and Concessions
104/14/2/2 Sick Leave
104/14/2/3 Special Leave
104/14/3 Commandos
104/14/3/1 Vacation Leave and Concessions
104/14/3/2 Sick Leave
104/14/3/3 Special Leave
104/14/5 PSAP
104/14/5/1 Vacation Leave and Concessions
104/14/5/2 Sick Leave
104/14/5/3 Special Leave
104/15 Matters Pertaining to Religion
104/15/1 Chaplains Services
104/15/1/P Policy
104/15/1/1 Ordinary Church Services
104/15/1/2 Chaplains Periods
104/15/1/3 Memorial Services
104/15/1/4 Church and Prayer Parades
104/15/1/5 Catechism
104/15/1/6 Lectures
104/15/1/7 Operational Services
104/15/2 Church Affairs

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104/15/2/1 Church Meetings

104/15/2/2 Church Information
104/15/2/2/1 Occultism
104/15/2/3 Liaison with Different Churches
104/15/3 Reports
104/15/3/1 To C SANDF by Cpln Gen
104/15/3/2 By Asst Cpln Gen
104/15/3/3 Operational Duties
104/15/3/4 By Foreign Cplns
104/15/3/5 By Chaplains
104/16 Household
104/16/1 Inclusion of Children for Medical and Transfer Privileges
104/16/2 Consent to a Marriage
104/16/3 Adjustment of Family Register
104/17 Conditions of Housing
104/17/1 Officials Quarters
104/17/1/1 Allocation Policy
104/17/1/2 Tariffs
104/17/2 Housing Loans
104/17/3 Housing Subsidies
104/17/4 Authority to Live Out
104/18 Service Contracts, Agreements and Undertakings
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
104/18/P Policy
104/19 Honoraria and Presentations
104/19/P Policy
104/20 Condonation of Breaking Service
104/20/P Policy
104/20/1 Regular Force Personnel
104/20/2 PSAP
104/21 Remunerative Work Outside the Service
104/21/P Policy
104/21/1 Regular Force Personnel
104/21/2 PSAP
104/21/3 Reserve Force Personnel
104/22 Evaluation and Verification of Qualifications
104/22/P Policy
104/22/1 Verification of Qualifications
104/23 Deductions, Recoveries and Stoppages of Payment
104/23/1 Income Tax
104/23/2 Stop Orders
104/23/3 Per Capita Fee
[Further subdivision according to Unit Codes if necessary]
104/23/4 Court Orders
104/23/5 Garnishee Order
104/23/6 Departmental Debts
104/23/7 Postal Savings Deductions
104/23/8 Rentals for TV Antennae

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104/23/9 Issue at Repayment and Progressive Reparation

104/23/10 Ration Allowances
104/23/11 Church Allowances
104/24 Investigation into the Maintenance of Personnel
104/24/1/1 Regular Force
104/24/1/2 Reserve Force
104/24/1/3 Commandos
104/24/1/4 PSAP
104/25 Service Benefits
104/26 Complaints
104/26/P Policy
104/26/1 General Complaints
104/27 Improvement on Salaries and Conditions of Service on an Annual
Basis
104/27/P Policy
104/27/1 Non-Official Members of Governing Bodies of Statutory Institutions
104/28 Motivation
104/29 Labour Relations
104/29/P Policy
104/29/1 Routine Enquiries
[This file is only used for enquiries of an ephemeral nature, which require no further action after the
normal reply. Under no circumstances may important matters be filed here.]
104/29/2 Trade Unions and Employee Organisations
[For the composition and functioning of internal DOD labour relation communication forums, see
521/3/1/1/42.]
104/29/2/P Policy
104/29/2/1 Recognition of Trade Unions and Employee
104/29/2/1/1 Application for Recognition
104/29/2/1/2 Negotiations wrt Recognition
[For negotiation with acknowledged trade unions and employee organisations, see 104/29/2/3.]
104/29/2/1/2/1 Arrangements
104/29/2/1/2/2 Agendas and Minutes
104/29/2/1/3 Recognition and Co-operation Agreements
[Open a file for each trade union / employee organisation. Number must be registered with DOD
Records Manager.]
104/29/2/2 Admission to DOD Departmental Chamber
104/29/2/3 Negotiations with Acknowledged Trade Unions and Employee Organisations
[For negotiations in consideration of recognition of trade unions and employee organisations, see
104/29/2/1/2]
104/29/2/3/1 Collective
104/29/2/3/1/1 Arrangements
104/29/2/3/1/2 Agendas and Minutes
104/29/2/3/2 With Individual Trade Unions and Employee Organisations
[Open a file for each trade union / employee organisation and divide. Number must be registered with
DOD Records Manager].
104/29/2/3/2/1 PSA
104/29/2/3/2/1/1 Arrangements
104/29/2/3/2/1/2 Agendas and Minutes
104/29/2/3/2/1/3 Election of A Representative
104/29/2/3/2/2 PAWU

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104/29/2/3/2/3 NEHAWU
104/29/2/3/2/4 SAHPSWU
104/29/2/3/3 NEHAWU
104/29/2/3/4 SAHPSWU
104/29/3 Procedures wrt Labour Relations
104/29/3/1 Grievances Procedures
104/29/3/1/1 Military Personnel
104/29/3/1/2 PSAP
104/29/3/2 Disciplinary Procedures
104/29/3/2/1 Military Personnel
104/29/3/2/2 PSAP
104/29/3/3 Procedures for the Handling of Labour Actions
104/29/3/4 Procedures for Dispute Resolutions
104/29/4 Grievances and Complaints
[For Grievances Procedures See 104/29/3/1 and for Procedures for Dispute Resolutions See
104/29/3/4.]
104/29/4/1 Handling of Grievances and Complaints
104/29/4/1/P Policy
104/29/4/1/1 Military Personnel
104/29/4/1/2 PSAP
104/29/4/2 Dispute Resolution
104/29/4/2/1 Establishment of Conciliation Boards
104/29/4/2/2 Dispute Resolution by Adjudication in Court
104/29/4/2/3 Settlement by DOD Bargaining Council
104/29/5 Monitor of Labour Relations
[For Reports and Returns re Subject See 104/29/8]
104/29/6 Disciplinary Actions
104/29/6/1 Disciplinary Hearings
[Only to be used for disciplinary hearings of PSAP in the DOD. For trials of Military Personnel see 106/6
- Disciplanary Hearings and 106/10 - Civilian Trials and Trials of SANDF Personnel]
104/29/7 Labour Actions and Mass Actions
104/29/8 Reports, Returns and Statistics
104/29/8/1 Re Labour Relations in General
104/29/8/1/1 DOD Collectively
104/29/8/1/2 Specific Services, Divisions and Units
104/29/8/1/2/1 Services and Divisions
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
104/29/8/1/2/3 Units
[Further subdivision according to Unit Codes where units are not specified.]
104/29/8/2 Re DOD Labour Relations Communication Forums
[For the Composition and functioning of Internal DOD Labour Relation Communication Forums, See
521/3/1/1/42 and 521/3/1/2/42.]
[Minutes from Internal DOD Communication Forums received by HQ's must be filed on the appropriate
files in this series.]
104/29/8/2/1 Services and Divisions
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
104/29/8/2/3 Units
[Further subdivision according to Unit Codes where units are not specified.]

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104/30 Orientation Service

104/30/P Policy
104/30/1 Pre-Service Orientation
104/30/3 Adaptation
104/30/4 Post-Service Orientation
104/30/5 Reserve Forces
104/31 Service System
104/31/P Policy
104/31/1 Regular Force
104/31/1/2 Flexible Service System for SANDF
104/31/1/2/P Policy
104/31/2 New Service System
104/31/2/P Policy
104/31/2/1 Military Skills Development (MSD) System
104/31/2/2 Core Service System
104/31/2/3 Senior Career System
104/31/2/4 Reserves
104/31/3 Interns
104/32 Dietetics
104/32/P Policy
104/32/1 Directives
104/32/2 Services
104/32/2/1 Management
104/32/2/2 Diet Therapy
104/32/2/3 Community Nutrition
104/32/2/4 Food and Nutritional Advice
104/32/2/4/1 Internal
104/32/2/4/2 External
104/32/3 Nutrition
104/32/3/1 Normal
104/32/3/2 Therapeutic
104/32/3/3 During Increased Physical Activity
104/32/3/4 Status Assessment
104/32/4 Reading Matter
104/32/5 Nutrient Analysis

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105 Utilisation of Personnel

105/1 Career Planning
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
105/1/P Policy
105/2 Performance Assessment
[This series is used for correspondence regarding the performance assessment process for Defence Act
Personnel (DAP) as well as PSAP.]
[Performance assessments are filed on personnel files.]
[For correspondence regarding the allocation of performance incentives, use 104/7/1/2 Performance
Incentive Bonuses]
105/2/P Policy
105/4 Confidential and Efficiency Reports
105/4/P Policy
105/4/1 Regular Force
105/4/1/1 Officers
105/4/1/2 Other Ranks
105/4/2 Reserve Force
105/4/2/1 Officers
105/4/2/2 Other Ranks
105/4/3 Commandos
105/4/3/1 Officers
105/4/3/2 Other Ranks
105/4/4 PSAP
105/4/4/1 Upper Structure
105/5 Performance Based Increments
105/5/P Policy
105/5/1 Regular Force
105/5/2 PSAP
105/5/2/1 Permanent Personnel
105/5/2/2 Temporary Personnel
105/6 Permanent Transfers and Appointments
105/6/P Policy
105/6/1 Officers
105/6/1/1 Regular Force
105/6/1/1/1 General Officers
105/6/1/1/2 Senior Officers
105/6/1/1/3 Junior Officers
105/6/1/1/4 Professional Officers
105/6/1/2 Reserve Force
[Further subdivision as per 105/6/1/1 if necessary]
105/6/1/3 Commandos
105/6/2 Other Ranks
105/6/2/1 Regular Force
[Further subdivision according to functional groups].
105/6/2/2 Reserve Force
105/6/2/3 Commandos
105/6/4 PSAP
105/6/4/1 Administrative and Clerical
105/6/4/2 Vocational

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105/6/4/3 Technical
105/6/4/4 General A Section
105/6/4/5 General B Section
105/6/4/6 Non-Classified (Temporary)
105/6/4/7 Contract Personnel
105/6/4/8 Part-Time Personnel
105/7 Attachments and Detachments
105/7/P Policy
105/7/1 Officers
105/7/1/1 Regular Force
105/7/1/1/1 Part Time Pilots
105/7/1/2 Reserve Force
105/7/1/3 Commandos
105/7/2 Other Ranks
105/7/2/1 Regular Force
105/7/2/2 Reserve Force
105/7/2/3 Commandos
105/7/4 PSAP
105/7/4/1 Administrative and Clerical
105/7/4/2 Vocational
105/7/4/3 Technical
105/7/4/4 General A Section
105/7/4/5 General B Section
105/7/4/6 Non-Classified (Temporary)
105/7/4/7 Contract Personnel
105/7/4/8 Part-Time Personnel
105/8 Secondment of DOD Personnel
105/8/P Policy
105/8/1 To Other Governments and Forces
105/8/2 To Other State Departments
105/8/4 To Statutory and Civilian Authorities and Institutions
105/8/5 To Municipalities
105/9 Secondment of Personnel to the DOD
105/9/P Policy
105/9/1 By Other Governments and Defence Forces
105/9/2 By Other State Departments
105/9/4 By Statutory and Civilian Authorities and Institutions
105/10 Posting (Internal Transfers)
105/10/P Policy
105/10/1 Officers
105/10/1/1 Regular Force
105/10/1/2 Reserve Force
105/10/1/3 Commandos
105/10/2 Other Ranks
105/10/2/1 Regular Force
105/10/2/2 Reserve Force
105/10/2/3 Commandos
105/10/4 PSAP
105/10/4/1 Administrative and Clerical
105/10/4/2 Vocational

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100 PERSONNEL 105 UTILISATION OF PERSONNEL

105/10/4/3 Technical
105/10/4/4 General A Section
105/10/4/5 General B Section
105/10/4/6 Non-Classified (Temporary)
105/10/4/7 Contract Personnel
105/10/4/8 Part-Time Personnel
105/11 Foreign Duty at RSA Military Missions
[Correspondence relating to the nomination, selection and term of duty of DOD personnel at military
missions abroad are finalised in this series.]
105/11/1 UK
105/11/1/1 Post Reports
105/11/2 France
105/11/3 USA
105/11/4 Germany
105/11/5 Italy
105/11/6 Argentina
105/11/7 Portugal
105/11/8 Zimbabwe
105/11/9 Austria
105/11/10 Malawi
105/11/11 Belgium
105/11/12 Chile
105/11/13 Paraguay
105/11/14 Spain
105/11/15 Iran
105/11/16 Israel
105/11/17 Taiwan
105/11/18 Uruguay
105/11/19 Switzerland
105/11/20 Bolivia
105/11/21 Greece
105/11/23 Canada
105/11/25 Australia
105/11/26 Peru
105/11/27 Scotland
105/11/28 Reunion
105/11/29 Denmark
105/11/30 Brazil
105/11/31 Sweden
105/11/32 The Netherlands
105/11/33 Japan
105/11/35 Mozambique
105/11/36 Swaziland
105/11/38 Namibia
105/11/39 Lesotho
105/11/40 Russia
105/11/41 Zambia
105/11/42 Kenya
105/11/43 Malaysia
105/11/44 Ethiopia
105/11/45 India

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105/11/46 Egypt
105/11/47 Gabon
105/11/48 Botswana
105/11/49 Tanzania
105/11/50 Angola
105/11/51 United Nations (UN)
105/11/52 Saudi - Arabia
105/11/53 Niger
105/11/54 New Republic of China
105/11/55 Democratic Republic of Congo (DRC)
105/11/56 Code d’ Ivoire (Ivory Coast)
105/11/57 Algeria
105/11/58 Uganda
105/11/59 United Arab Emirates
105/11/60 Sudan
105/11/61 Tunisia
105/12 Classification and Mustering Structure
105/12/P Policy
105/12/1 Officers
105/12/2 Other Ranks
105/12/4 PSAP
105/12/5 Reserves
105/13 Classification and Mustering
105/13/1 Officers
105/13/1/P Policy
105/13/1/1 GD Branch
105/13/1/2 T & A Branch
105/13/1/3 Professional Branch
105/13/2 Other Ranks
105/13/2/P Policy
105/13/2/1 Non-Technical
105/13/2/2 Artificers
105/13/2/3 Artisans and Apprentices
105/13/4 PSAP
105/13/4/P Policy
105/13/5 Reserves
105/13/5/P Policy
105/14 Seniority
105/14/P Policy
105/14/1 Officers
105/14/1/1 Regular Force
105/14/1/2 Reserve Force
105/14/1/3 Commandos
105/14/2 Other Ranks
105/14/2/1 Regular Force
105/14/2/2 Reserve Force
105/14/2/3 Commandos
105/14/3 PSAP
105/15 Promotions
105/15/P Policy

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105/15/1 Officers
105/15/1/1 Regular Force
[Further subdivision can be done by adding the following standard divisions: /1 General Officers /2
Senior Officers /3 Junior Officers /4 Professional Officers]
105/15/1/2 Reserve Force
105/15/1/3 Commandos
105/15/2 Other Ranks
105/15/2/1 Regular Force
105/15/2/1/1 Deeds of Appointment As
105/15/2/2 Reserve Force
105/15/2/2/1 Deeds of Appointment As
105/15/2/3 Commandos
105/15/2/3/1 Deeds of Appointment As
105/15/4 Reserves
105/15/6 PSAP
105/15/6/P Policy
105/16 Acting Appointments
105/16/P Policy
105/16/1 Officers
105/16/2 Other Ranks
105/16/4 Reserves
105/16/6 PSAP
105/17 Voluntary Offer of Services
105/17/P Policy
105/17/1 For Operational Duty
105/18 Appointment of Commanders and 2 IC's
105/18/1 Regular Force
105/18/2 Reserve Force
105/18/3 Commandos
105/19 Appointment of Aide-de-camp for President
105/20 Transfers
105/20/1 Interdepartmental
105/20/1/1 Officers
105/20/1/2 Other Ranks
105/20/1/3 PSAP
105/20/2 Inter-Combat Service
105/20/2/1 Officers
105/20/2/1/1 Regular Force
105/20/2/1/2 Reserve Force
105/20/2/1/3 Commandos
105/20/2/2 Other Ranks
105/20/2/2/1 Regular Force
105/20/2/2/2 Reserve Force
105/20/2/2/3 Commandos
105/20/2/3 PSAP
105/20/3 Inter-Corps
105/20/3/1 Officers
105/20/3/1/1 Regular Force
105/20/3/1/2 Reserve Force

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100 PERSONNEL 105 UTILISATION OF PERSONNEL

105/20/3/1/3 Commandos
105/20/3/2 Other Ranks
105/20/3/2/1 Regular Force
105/20/3/2/2 Reserve Force
105/20/3/2/3 Commandos
105/20/3/3 PSAP
105/21 Ratings
105/21/1 SA Army
105/21/2 SA Air Force
105/21/2/1 Flying
105/21/2/2 Instruments
105/21/2/3 Competency
105/21/2/4 Air Traffic Control
105/21/2/5 Navigation
105/21/3 SA Navy
105/22 Defence Force Ranks and Rank Structures
105/23 Militarisation of PSAP
105/24 Extended Service
105/25 Curriculum Vitae
105/26 Demilitarisation
105/27 Assessment Centre
105/27/P Policy
105/27/1 Regular Force
105/27/1/1 Officers
105/27/1/2 Other Ranks
105/27/2 Reserve Force
105/27/2/1 Officers
105/27/2/2 Other Ranks
105/27/3 Comdo
105/27/3/1 Officers
105/27/3/2 Other Ranks
105/27/4 PSAP
105/28 Performance Management
105/28/P Policy
105/28/1 Performance Agreements
105/28/1/1 Defence Act Personnel
105/28/1/2 Public Service Act Personnel

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106 Control of Personnel

106/1 Post Establishments Tables
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
106/1/P Policy
106/3 Boards of Inquiry
[Boards of Inquiry concerning supplies/equipment are dealt with on 406/17 subseries]
[Further subdivisions are done by adding Unit Codes - eg 106/3-0522: Boards of Inquiry - Unit]
106/3/P Policy
106/4 Preliminary Investigations
[Further subdivision done by adding Unit Codes - eg 106/4-0522: Preliminary Investigations- Unit]
106/4/P Policy
106/5 Summary Investigations
106/6 Disciplinary Hearings
106/6/P Policy
106/6/1 Trial Documentation
106/7 Court of Military Judge
106/7/P Policy
106/8 Court of Senior Military Judge
106/8/P Policy
106/10 Civilian Trials and Trials of SANDF Personnel
106/10/P Policy
106/11 Appeals and Reviews
106/11/P Policy
106/11/1 Appeals and Reviews: Disciplinary Hearings
106/11/2 Appeals and Reviews: Court of Military Judge
106/11/3 Appeals and Reviews: Court of Senior Military Judge
106/11/4 Appeals and Reviews by Court of Military Appeals
106/11/4/1 Judgements: Court of Military Appeals
106/11/4/2 Court of Military Appeals: Constitution of Court and Appointment of Members
106/11/5 Matters Referred to High Court
106/11/5/1 Judgements: High Court
106/11/6 Constitutional Issues
106/11/6/1 Judgements: Constitutional Issues
106/12 Pardon of Sentences
106/12/P Policy
106/13 Promulgation of Sentences
106/13/P Policy
106/14 Revision of Security Clearances
106/14/P Policy
106/14/1 Composition of Revision Board for Security Clearances
106/14/2 Cases Revised By Revision Board for Security Clearances
106/15 Legal Advice and Legal Representation
106/15/P Policy
106/16 Commissioners of Oath and Justices of the Peace
106/16/P Policy

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106/17 Deserters
106/17/P Policy
106/19 Discipline
106/19/P Policy
106/19/1 Hours of Duty
106/19/2 Membership of Organisations, Clubs, Etc
106/19/3 Participation in Politics by DOD Personnel
106/19/3/1 Elections
106/19/4 Hitch-Hiking
106/19/5 Hunting and Hunting Licences
106/19/6 Carrying of Firearms
106/19/7 Places and Areas Out of Bounds
106/19/8 Discipline of POW's
106/19/8/P Policy
106/19/9 Hairstyles
106/19/10 Drill, Saluting and Compliments
106/19/10/P Policy
106/19/11 Incompetence, Misconduct and Disciplinary Measures for PSAP
106/19/12 Traffic Offences by DOD Personnel
106/19/13 Absence without Leave
106/19/15 Abuse of Alcohol by DOD-Members
106/19/16 Immorality
106/19/17 Crude Language
106/19/18 Bribery and Corruption
106/19/19 Drugs
106/19/20 Psychological Warfare
106/19/21 Financial Situation of DOD Members
106/19/22 Non Punitive Disciplinary Measures
106/19/23 Racism in the DOD
106/20 Police Duties
106/20/1 Investigations and Dossiers
106/20/2 Arrests and Detainment
106/20/3 Control of Detention Barracks
106/20/4 Escort Duties
106/20/5 Traffic Control
106/21 Retention in Service of PSAP
106/21/P Policy
106/21/1 Against Regular Force Posts
106/21/2 Supernumerary
106/22 Returns and Statistics
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
106/22/P Policy
106/22/1 Regular Force Strength Returns
106/22/1/1 Daily
106/22/1/1/P Policy
106/22/1/2 Monthly
106/22/1/3 Quarterly
106/22/1/4 Half-Yearly
106/22/1/5 Annual

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106/22/1/6 Non-RSA Citizens

106/22/2 Reserve Force Strength Returns
106/22/2/1 Daily
106/22/2/2 Monthly
106/22/2/3 Quarterly
106/22/2/4 Half-Yearly
106/22/2/5 Annual
106/22/3 Commando Strength Returns
106/22/3/1 Daily
106/22/3/2 Monthly
106/22/3/3 Quarterly
106/22/3/4 Half-Yearly
106/22/3/5 Annual
106/22/6 PSAP
106/22/6/1/2 Personnel Appointments and Losses
106/22/6/1/3 Other
106/22/6/2 To the Auditor-General
106/22/6/3 To the Dept of Statistics
106/22/6/3/1 Work Opportunities, Salaries and Pay
106/22/6/4 Local Salaried Labourers
106/22/7 Religious Returns
106/22/8 Social Work Returns
106/22/9 Leisure Time Utilisation Returns and Reports
106/22/10 Crime Reports
106/22/10/1 Military Trials
106/22/10/1/1 Monthly
106/22/10/1/2 Quarterly
106/22/10/1/3 AWOL
106/22/10/1/4 Yearly
106/22/10/2 Civilian Trials
106/22/11 Returns On Casualties and Injuries
106/22/12 Returns On Retired Employees
106/22/12/1 Monthly
106/22/13 Returns On Leave Gratuities
106/22/14 Returns On Reserves
106/22/15 Returns On Qualifications
106/22/16 Overtime Returns
106/22/17 Annual Return Form 874
106/22/17/1 Pilots/Navigators
106/22/17/2 Air Traffic Controllers
106/22/17/3 Fighter Controllers
106/22/19 Discipline Returns
106/22/21 Suicide and Suicide-Attempts
106/22/22 Personnel Statistics - Information from Computerised Payrolls
106/22/24 Statistics for Submission to the CFA for the Purpose of Remuneration
106/22/25 Return: Evaluation of Position in Occupational Group
106/22/26 Ministerial Enquiries
106/22/27 Returns and Statistics to Dept of Manpower
106/22/28 Unit Schedule Name Lists

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100 PERSONNEL 106 CONTROL OF PERSONNEL

106/23 Own Personnel Taken Prisoner of War

106/23/1 Legal Aspects
106/23/2 Welfare of DOD Personnel and Next of Kin
106/23/3 Salaries and Allowances
106/24 Own Personnel Reported Missing
106/25 Foreign Prisoners of War and Detainees
106/25/P Policy
106/27 Indemnity Regarding Personnel
106/28 Refugees
106/29 Administration of Military Justice
106/29/P Policy
106/29/1 Refusal to Prosecute
106/29/2 Military Law Practitioners
106/29/2/1 Movements
106/29/2/2 Assignments
106/29/2/2/1 Directors
106/29/2/2/2 Senior Military Judges
106/29/2/2/3 Military Judges
106/29/2/2/4 Review Counsel
106/29/2/2/5 Defence Counsel
106/29/2/2/6 Prosecution Counsel
106/29/2/2/7 Legal Satellite Offices: Officers in Charge
106/29/2/2/8 Other Military Legal Services Staff
106/29/3 Military Assessors
106/30 Equal Opportunity
106/30/P Policy
106/30/1 Monitoring
106/30/2 Disabled Persons
106/30/3 Gender Equality
106/30/4 Affirmative Action
106/30/5 Research
106/30/6 Development
106/30/7 Evaluation
106/31 Punishment
106/31/1 Field Punishment
106/31/1/P Policy
106/31/2 Confinement to Barracks
106/31/2/P Policy
106/31/3 Corrective Punishment
106/31/3/P Policy
106/31/4 Extra Duties
106/31/4/P Policy

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100 PERSONNEL 107 DISPOSITION OF PERSONNEL

107 Disposition of Personnel

107/1 Insurance
107/1/P Policy
107/1/1 Group Insurance
107/1/1/P Policy
107/1/1/1 Group Short Term Insurance Scheme for Public Servants
107/1/1/3 Sport Group-Insurance
107/1/1/4 Group Life Insurance Scheme for Military Service in the SANDF
107/1/1/4/1 Regular Force
107/1/1/4/2 Reserve Force
107/1/1/4/3 Commandos
107/1/2 Insurance of Goods
107/1/2/1 Personnel Overseas
107/1/3 War Risks
107/1/4 Other Insurance
107/1/4/1 Members of DOD
107/1/4/1/1 Regular Force
107/1/4/1/2 Reserve Force and Commandos
107/1/5 Loading of Insurance Premiums With Regard to Military Musterings
107/2 Termination of Service
107/2/P Policy
107/2/1 Officers
107/2/1/P Policy
107/2/1/1 Regular Force
107/2/1/2 Reserve Force
107/2/1/3 Commandos
107/2/2 Other Ranks
107/2/2/P Policy
107/2/2/1 Regular Force
107/2/2/2 Reserve Force
107/2/2/3 Commandos
107/2/4 PSAP
107/2/4/P Policy
107/2/5 Candidate Officers
107/2/5/P Policy
107/2/5/1 Regular Force
107/2/5/2 Reserve Force
107/2/5/3 Commandos
107/3 Pension Matters
107/3/P Policy
107/3/1 Government Employees Pension Fund
107/3/3 Military Pensions
107/3/3/1 Enquiries
107/3/3/1/1 Regular Force
107/3/3/1/2 Reserve Force
107/3/3/1/3 Commandos
107/3/4 Unemployment Insurance
107/3/4/1 Application for Unemployment Insurance Contributor's Report Cards
107/3/6 War Veterans' Pension

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100 PERSONNEL 107 DISPOSITION OF PERSONNEL

107/3/7 Temporary Employees Pension Fund

107/4 Wills and Estates
107/4/P Policy
107/5 Service in the Reserves
107/5/P Policy
107/5/1/1 Officers
107/5/1/2 Other Ranks
107/6 Discharge and Service Certificates
107/6/P Policy
107/8 Compensation of Wounded and Disabled
107/9 Registration of Death of Persons in the Service Or Under the Control of
the DOD
107/9/P Policy
107/9/1 Regular Force
107/9/2 Reserve Force
107/9/3 Commandos
107/9/5 PSAP
107/10 Letters of Condolence, Thanks and Appreciation
[Only correspondence regarding personnel matters to be dealt with on this file. For correspondence re
other subjects, see 513/7]
107/10/P Policy
107/10/1 Letters of Condolence
107/10/1/1 Regular Force
107/10/1/2 Reserve Force
107/10/1/3 Commandos
107/10/1/5 PSAP
107/10/2 Letters of Thanks and Appreciation
107/10/2/1 To DOD Personnel
107/10/2/2 From the Public
107/11 Handling of Corpses
107/13 Funerals
107/13/P Policy
107/14 Notification of Next of Kin Re Personnel Casualties
107/15 Arrangements re Personal Possession (Personnel Casualties)
107/16 Transformation and Restructuring of Public Service
[This file series is only used for correspondence regarding activities related to the Transformation and
Restructuring Process (TRP) of the Public Service - PSCBC Resolution 7 of 2002.]
[See 521/3/1/1/57 for records of the Departmental Task Team (DTT) and 521/2/1/64 for records of the
Interdepartmental Task Team (IDTT)]
107/16/P Policy
107/16/1 Planning
107/16/2 Redeployment
107/16/2/1 Within DOD (Intradepartmental)
107/16/2/1/1 Matching and Placement of Members/Employees
107/16/2/1/1/1 Excess Lists
107/16/2/1/1/2 Vacancies
107/16/2/1/1/2/1 Filling of vacancies
107/16/2/2 Interdepartmental

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107/16/2/2/1 Vacancies
107/16/3 Social Support
107/16/4 Re-skilling of Members/Employees
107/16/5 Disputes
107/16/6 Separation

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200 INTELLIGENCE 200 INTELLIGENCE

200 INTELLIGENCE
200 Intelligence
200/P Policy

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200 INTELLIGENCE 201 COUNTER INTELLIGENCE

201 Counter Intelligence

201/P Policy

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200 INTELLIGENCE 202 SECURITY

202 Security
202/1 General Security in the DOD
202/1/1 Security Instructions
202/1/2 Security Orders
202/1/3 Security Officers and Personnel
202/1/4 Security Media
202/1/4/1 Security Posters
202/1/4/2 Security Slogans
202/1/4/3 Security Films
202/1/5 Security Surveys
202/1/6 Anonymous Letters
202/1/7 Security Operations
202/1/7/P Policy
202/1/7/1 Information
202/1/7/2 Clearance Manuals
202/1/7/3 Clearance Agents
[Further subdivision as case files]
202/1/7/4 Transportation of Classified Armament
202/1/7/4/1 By Sea
202/1/7/4/2 By Air
202/1/7/4/3 By Rail and Road
202/1/7/4/5 Problems Relating to
202/1/7/5 Concealed Addresses
202/1/7/6 Contact Persons
202/1/7/7 Containerisation Agents
[Further subdivision as case files]
202/1/8 Security Exercises
202/1/9 Security Services/Regimental Services
202/1/9/1 Privatisation of Guard Duties
202/1/10 Suspicious Behaviour
202/1/10/1 Persons
202/1/10/2 Vehicles
202/2 Security of Persons
202/2/1 Security Clearances
202/2/1/1 Regular Force
202/2/1/2 Reserve Force
202/2/1/3 Commandos
202/2/1/4 PSAP
202/2/1/7 Contractors
202/2/1/8 Insurance Agents
202/2/1/9 Press Reporters
202/2/1/10 Non-RSA Citizens
202/2/1/12 Armscor Group
202/2/1/13 Outside Authorities
202/2/1/13/1 Enquiries to and From the National Intelligence Service
202/2/1/13/2 Enquiries to and From SAPS
202/2/1/13/3 Enquiries to and From the South African Secret Service (SASS)
202/2/1/14 Credibility of Individuals
202/2/1/15 Credibility of Firms
202/2/1/16 Grading of Posts

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202/2/1/17 Security Guards at NKP's

202/2/1/18 Returns and Statistics
202/2/2 Subversion
202/2/2/P Policy
202/2/2/1 Officers
202/2/2/2 Other Ranks
202/2/2/3 PSAP
202/2/2/5 Reserve Force
202/2/2/6 Commandos
202/2/2/7 RSA Civilians
202/2/3 Security Risks
202/2/3/P Policy
202/2/3/1 Regular Force Officers
202/2/3/2 Regular Force Other Ranks
202/2/3/3 Reserve Force Officers
202/2/3/4 Reserve Force Other Ranks
202/2/3/5 Commando Officers
202/2/3/6 Commando Other Ranks
202/2/3/9 PSAP in the DOD
202/2/3/10 Civilians in Armscor and Affiliates
202/2/3/13 Contractors
202/2/3/17 Persons with Dual Citizenship
202/2/4 Refugees
202/2/5 Prisoners of War
202/2/6 Protection of VIP’s
202/2/6/P Policy
202/2/6/1 VIP Flights
202/2/6/2 Planned Assaults/Threats on VIP's
202/2/6/3 Follow-Up: Techniques/Ransom
202/2/6/4 Protection Services: Min of Defence and C SANDF
202/2/6/5 Ministers Residences
202/2/6/5/1 Cape Town
202/2/6/5/2 Pretoria
202/2/6/6 C SANDF Residences
202/2/6/6/1 Cape Town
202/2/6/6/2 Pretoria
202/2/6/7 SANDF Officers
202/2/7 Briefings
202/2/7/P Policy
202/2/7/1 To SANDF Military Personnel
202/2/7/2 To DOD PSAP
202/2/7/3 To Armscor Personnel
202/2/8 Suspect Persons
202/2/9 Visiting Lecturers to the DOD
202/2/10 Artists Visiting the DOD
202/2/11 Cryptographers
202/2/12 Clearance Systems in Other Countries/in Other Authorities
202/2/13 Hostages
202/2/14 Citizenship
202/2/15 Receipt of Gifts

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202/3 Security of Information

202/3/1 Espionage
202/3/1/P Policy
202/3/1/1 Methods and Techniques
202/3/1/1/1 Bugging of Phones
202/3/1/1/2 Satellites
202/3/1/2 Equipment
202/3/1/3 Measures to Avoid
202/3/1/4 Possible Cases of Espionage
202/3/1/5 General Cases of Espionage in the RSA
202/3/2 Publications and/or Leaking of Information
202/3/2/1 Photographing of DOD Installations/Equipment
202/3/2/2 Leakage: Newspapers
202/3/2/2/1 Leakage: Press Cuttings
202/3/2/3 Loose Talk
202/3/2/4 Leakage: Aerial Photography
202/3/2/5 Leakage: Correspondence
202/3/2/5/1 Censorship
202/3/2/6 Leakage: Radio Programmes and TV
202/3/2/7 Leakage: Exhibitions
202/3/2/8 Leakage: Reports, Reports from Overseas
202/3/2/9 Leakage: Publications
202/3/2/9/1 SA Soldier
202/3/2/9/3 Hansards
202/3/2/9/4 Armed Forces
202/3/2/9/5 White Paper on Defence Budget
202/3/2/10 Censorship of Post
202/3/2/11 Movement of Equipment
202/3/2/12 Hitch-Hiking
202/3/2/13 Telephone Conversations
202/3/2/14 Personal Info
202/3/3 Security of Documents
202/3/3/1 Loss of Documents
202/3/3/2 Safekeeping of Documents
202/3/3/3 Mustering of Documents
202/3/3/4 Classification of Documents
202/3/3/5 Destruction of Documents
202/3/3/6 Reproduction of Documents
202/3/3/7 Handling and Dispatch of Documents
202/3/3/7/1 Courier Services
202/3/4 Security of Communications
202/3/4/P Policy
202/3/4/1 Operating Instructions and Procedures
202/3/4/2 Cryptographic Centre
202/3/4/2/1 Physical Security Inspections
202/3/4/2/2 Electronic Security Inspections
202/3/4/3 Higher Cipher System
202/3/4/3/1 SANDF
202/3/4/3/1/1 SA Army
202/3/4/3/1/2 SA Air Force
202/3/4/3/1/3 SA Navy

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202/3/4/3/2 Other Government Departments

202/3/4/3/3 DOD/Government Departments Combined
202/3/4/3/4 DOD/Foreign Countries Combined
202/3/4/4 Lower Cipher System
202/3/4/4/1 SANDF
202/3/4/4/1/1 SA Army
202/3/4/4/1/2 SA Air Force
202/3/4/4/1/3 SA Navy
202/3/4/4/2 Other Government Departments
202/3/4/4/3 DOD/Other Government Departments Combined
202/3/4/4/4 DOD/Foreign Countries Combined
202/3/4/5 Higher Code System
202/3/4/5/1 SANDF
202/3/4/5/1/1 SA Army
202/3/4/5/1/2 SA Air Force
202/3/4/5/1/3 SA Navy
202/3/4/5/2 Other Government Departments
202/3/4/5/3 SANDF / Other Government Departments Combined
202/3/4/5/4 DOD/Foreign Countries Combined
202/3/4/6 Lower Code System
202/3/4/6/1 SANDF
202/3/4/6/1/1 SANDF
202/3/4/6/1/2 SA Air Force
202/3/4/6/1/3 SA Navy
202/3/4/6/2 Other Government Departments
202/3/4/6/3 SANDF / Other Government Departments Combined
202/3/4/6/4 SANDF / Foreign Countries Combined
202/3/4/7 Categories of Crypto Systems
202/3/4/8 Violation of Crypto Operating Procedures and Instructions
202/3/4/9 Crypto-Analysis
202/3/4/10 Call-Signals
202/3/4/11 Address Groups
202/3/4/12 Routing Indicators
202/3/4/13 Violation of Transmission Security
202/3/4/14 Compromise
202/3/4/15 Destruction of Communication- and Crypto Materials
202/3/4/16 Physical Security of Communications (Internal and External)
202/3/4/17 Radiation Counter Measures
202/3/4/18 Encrypted Traffic Returns
202/3/4/19 Transmission Security
202/3/4/19/1 Telegraph
202/3/4/19/2 Speech
202/3/4/19/3 Data
202/3/4/19/4 Facsimiles
202/3/4/19/5 Radio
202/3/4/19/6 Telephones
202/3/4/20 Couriers, Dispatch Riders and Messengers
202/3/4/21 Crypto-Guardians and Cryptographers
202/3/5 Identification Documents
202/3/5/P Policy
202/3/5/1 DOD Identity Cards

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202/3/5/4 Permits, Passes, DD 1124: Armscor and Affiliates

202/3/5/5 Identity Cards: DI
202/3/5/6 Losses / Destruction: Identity Cards, Passes and Permits
202/3/5/7 Permits, Passes, DD 1124: Insurance Agents
202/3/5/8 Certificate of Appointment: SACMP
202/3/5/9 Additional Identity Cards (Geneva Convention)
202/3/6 Code words and Nicknames
202/3/6/P Policy
202/3/6/1 Code words
202/3/6/2 Nicknames
202/3/6/3 Names of Places
202/3/6/4 Compromise
202/3/7 Enquiries, Requests and Release of Information
202/3/7/2 Publications
202/3/7/3 Theses and Manuscripts
202/3/7/4 Films
202/3/7/5 Photos
202/3/7/7 Articles and Magazines
202/3/7/8 Protocol Matters
202/3/7/9 Insignia and Items of Uniform
202/3/7/10 Press Releases
202/3/8 Computer Security
202/3/8/1 Publications
202/3/8/2 Computer Security Returns
202/3/9 Mapping Security
202/3/9/P Policy
202/3/9/1 Requests and Enquiries
202/3/9/1/1 Aerial Surveys
202/3/9/1/2 Production of Maps and Charts
202/3/9/2 Records
202/3/9/2/1 National Key Points
202/3/9/2/2 Military Areas
202/3/9/2/3 SAPS Training Areas
202/3/9/2/4 Prisons and Gaols
202/3/9/3 Applications
202/3/9/3/1 Release of Classified Aerial Photographs and Maps / Charts
202/3/9/3/2 Printing of Classified Aerial Photographs and Maps / Charts
202/3/9/3/3 Establishment of the Bona Fides of Applicants
202/3/9/4 Statistics
202/3/9/5 Register
202/4 Security of Material
202/4/1 Sabotage
202/4/1/1 Methods and Techniques
202/4/1/1/P Policy
202/4/1/1/1 Letter bombs
202/4/1/1/2 Explosives/Weapons
202/4/1/1/3 Arson
202/4/1/1/4 Mechanical Sabotage
202/4/1/1/5 Assassination - Unaware
202/4/1/1/6 Bomb Threats

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202/4/1/2 Equipment
202/4/1/3 Possible Cases of Sabotage
202/4/2 Theft, Losses and Smuggling
202/4/2/1 Explosives
202/4/2/2 Arms and Ammunition
202/4/2/3 Controlled Equipment
202/4/2/4 Smuggling Techniques: Arms, Ammunition and Explosives
202/4/3 Security Areas, Vulnerable Points/Key Points
202/4/3/P Policy
202/4/3/1 Restricted Areas
202/4/3/2 Closed Areas
202/4/3/3 Key Points
202/4/3/4 Pipe Lines
202/4/4 Entry Control
202/4/5 Protective Measures
202/4/5/1 Fences
202/4/5/2 Guards
202/4/5/3 Dogs
202/4/5/4 Alarm Systems
202/4/5/5 Security Lights (Flood Lights)
202/4/5/6 Strongrooms/Safes/Cabinets
202/4/5/7 Bags and Containers
202/4/5/8 Keys and Locks
202/4/5/9 Fire-Fighting (Closed)
[File is closed wef 27/03/2006. For correspondence related to Fire and Rescue Service, see series
401/8 Fire and Rescue Services, 401/8/4 Fire Safety]
202/4/5/10 Arms and Ammunition Rooms
202/4/5/11 Watch Towers
202/4/5/12 Escort Duties for Delivery of Supplies
202/4/6 Security of Weapons and Equipment
202/4/6/1 Classified Weapons and Primary Equipment in the SANDF
202/4/6/2 Security of Weapons/Equipment
202/4/6/3 Protection of VIP Aircraft
202/5 Security of Harbours and Airfields
202/5/P Policy
202/5/1 Harbours
202/5/1/1 Cape Town
202/5/1/2 Durban
202/5/1/4 East London
202/5/1/5 Port Elizabeth
202/5/1/6 Mosselbay
202/5/1/7 Richards Bay
202/5/2 Airfields
202/6 Security of Movements
202/6/1 Troops By Road
202/6/2 Troops By Rail
202/6/3 Troops By Air
202/6/4 Troops By Sea
202/6/5 Supplies/Equipment by Road
202/6/6 Supplies/Equipment by Rail

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202/6/7 Supplies/Equipment by Air

202/6/8 Supplies/Equipment by Sea
202/6/9 Aircraft Time Table
202/6/10 Movement: VIP's (Road, Rail, Air & Sea)
202/6/11 Overflight Rights
202/6/11/P Policy
202/6/12 Official Visits to RSA / DOD
202/6/12/P Policy
202/6/12/1 Military Persons
202/6/12/2 Civilian Persons
202/6/12/2/1 Journalists
202/6/13 Visits to Foreign Countries
202/6/13/P Policy
202/6/13/1 Leave DOD Members
202/6/13/2 USA
202/6/13/3 Israel
202/6/13/4 France
202/6/13/5 United Kingdom
202/6/13/6 Italy
202/6/13/7 Switzerland
202/6/13/8 Germany
202/6/13/9 Belgium
202/6/13/10 Japan
202/6/13/11 Paraguay
202/6/13/12 Zimbabwe
202/6/13/13 Malawi
202/6/13/15 Portugal
202/6/13/16 Spain
202/6/13/17 Angola
202/6/13/18 Chile
202/6/13/19 Rumania
202/6/13/20 Taiwan
202/6/13/21 Thailand
202/6/13/22 Hong Kong
202/6/13/23 Netherlands
202/6/13/24 Greece
202/6/13/25 Austria
202/6/13/26 Iran
202/6/13/27 Korea
202/6/13/28 Argentina
202/6/13/29 Peru
202/6/13/30 Brazil
202/6/13/31 Oman
202/6/13/32 Botswana
202/6/13/33 Mozambique
202/6/13/34 Uruguay
202/6/13/35 Canada
202/6/13/36 Monaco
202/6/13/38 Turkey
202/6/13/39 Bulgaria
202/6/13/40 Singapore

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202/6/13/41 United Nations

202/6/13/42 New Guinea
202/6/13/43 Denmark
202/6/13/44 Swaziland
202/6/13/45 Egypt
202/6/14 Docking Facilities Foreign Vessels
202/6/15 Aviation Control Measures
202/6/16 Airport Help
202/7 Security: DOD Units
[Further subdivision according to Unit Codes - eg 202/7-0522: Security - Unit]
202/8 Security Doctrines
202/8/P Policy
202/8/1 United Kingdom
202/8/2 France
202/8/3 USA
202/8/4 Germany
202/8/5 Italy
202/8/6 Argentina
202/8/7 Portugal
202/8/8 Zimbabwe
202/8/9 Chile
202/8/10 Malawi
202/8/11 Belgium
202/8/12 Austria
202/8/13 Paraguay
202/8/14 Spain
202/8/15 Iran
202/8/16 Israel
202/8/17 Taiwan
202/8/18 Uruguay
202/8/19 Switzerland
202/9 Security of Firms
202/9/1 Breaches of Security
202/10 RSA Attaches
202/10/1 United Kingdom
202/10/2 France
202/10/3 USA
202/10/4 Germany
202/10/5 Italy
202/10/6 Argentina
202/10/7 Portugal
202/10/8 Zimbabwe
202/10/9 Chile
202/10/10 Malawi
202/10/11 Belgium
202/10/12 Austria
202/10/13 Paraguay
202/10/14 Spain
202/10/15 Iran
202/10/16 Israel

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202/10/17 Taiwan
202/10/18 Uruguay
202/10/19 Switzerland
202/10/22 Swaziland
202/10/23 Greece
202/11 Security of Roads, Bridges and Railway Lines
202/12 Censorship
202/12/1 National Censorship
202/12/2 DOD Censorship
202/12/2/1 Civilian Censorship
202/12/2/2 Field Press Censorship
202/12/2/3 Military Censorship
202/12/2/3/1 Primary Censorship
202/12/2/3/2 Secondary Censorship
202/12/2/4 Prisoner of War Censorship
202/13 Security of Buildings
[Further subdivision according to Appendix B: List of Properties]
202/14 Security at National Key Points
202/14/1 Equipment and Appliances
202/15 Monitoring of Security in the DOD
202/15/P Policy
202/15/1 Security Training
202/15/2 Security Procedures
202/15/3 Security Controls
202/15/4 Security Personnel
202/15/5 Physical Security
202/15/6 Security of Personnel
202/15/7 Security Clearances
202/15/8 Security of Information
202/15/9 Security of Documents
202/15/10 Security of Projects
202/15/11 Security of Operations
202/15/12 Security of Installations
202/15/13 Entry Control
202/15/14 Security of RSA Military Attaches
202/15/15 Security of Communications
202/15/16 Computer Security
202/15/17 Crypto Security
202/15/18 Security of Weapons, Ammunition, Explosives, Material and Equipment
202/15/19 Programs
202/16 Security of Operations
202/16/P Policy
202/16/1 Deception
202/16/2 Disinformation
202/16/3 Cover Story
202/16/4 Satellite Countermeasures
202/17 Security of Projects
202/17/P Policy

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200 INTELLIGENCE 203 COLLECTION OF INTELLIGENCE

203 Collection of Intelligence

203/1 Government Departments
[Further subdivision as at 311/2 series]
203/2 Own Military Attaches
203/2/1 United Kingdom
203/2/1/1 Monthly Report
203/2/1/2 Strategic Intelligence, Including Military-Political and Military-Economical
203/2/1/3 Army Intelligence
203/2/1/4 Air Force Intelligence
203/2/1/5 Naval Intelligence
[The same subdivision applies to the rest of 203/2 subseries]
203/2/1/5/1 Hi/Med Notification
203/2/1/5/2 Mid Purples
203/2/1/5/3 Patrol Reports
203/2/1/5/4 Ship Reports
203/2/1/5/4/1 Fishing Vessels
203/2/1/5/4/2 War Ships
203/2/1/5/4/3 Specialist Vessels
203/2/1/5/4/4 MAS
203/2/1/5/4/5 Merchant Vessels
203/2/1/5/5 Monthly Reports
203/2/1/5/6 Amvers
203/2/1/5/7 Coast Watchers
203/2/1/5/8 Kuswag 7
203/2/1/5/9 Lloyd's List
203/2/1/5/10 Portnet (Ship Movements)
203/2/1/5/11 Traffic Reports
203/2/1/5/12 Intreps
203/2/1/5/13 Supintrep
203/2/1/5/14 Insum
203/2/1/5/15 Intreq
203/2/1/6 Other Organisations
203/2/1/6/1 Other Intelligence Organisations
203/2/2 France
203/2/3 USA
203/2/4 Germany
203/2/5 Italy
203/2/6 Argentina
203/2/7 Portugal
203/2/8 Zimbabwe
203/2/9 Austria
203/2/10 Malawi
203/2/11 Belgium
203/2/12 Chile
203/2/13 Paraguay
203/2/14 Spain
203/2/15 Iran
203/2/16 Israel
203/2/17 Taiwan
203/2/18 Switzerland

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203/2/19 Uruguay
203/2/20 Bolivia
203/2/22 New Zealand
203/2/25 Morocco
203/2/26 Brazil
203/2/27 Greece
203/2/28 Angola
203/2/29 Russian Federation
203/2/30 Rumania
203/2/31 Ukraine
203/2/32 Malaysia
203/2/33 Canada
203/2/34 Gabon
203/2/35 Egypt
203/2/36 Kenya
203/2/37 Zambia
203/2/38 India
203/2/39 Ethiopia
203/2/40 Botswana
203/2/41 Tanzania
203/2/42 United Nations
203/2/43 Burundi
203/2/44 Democratic Republic of Congo
203/2/45 Togo
203/2/46 Saudi Arabia
203/2/47 Cote d’ Ivoire (Ivory Coast)
203/2/48 Algeria
203/2/49 Uganda
203/2/50 United Arab Emirates
203/2/51 Sudan
203/2/52 Namibia
203/2/53 Nigeria
203/2/54 People Republic of China (PRC)
203/2/55 Mozambique
203/2/56 Tunisia
203/3 Foreign Military Attaches in SA
203/3/1 United Kingdom
203/3/2 USA
203/3/3 France
203/3/4 Portugal
203/3/5 Zimbabwe
203/3/6 Argentina
203/3/7 Germany
203/3/8 Iran
203/3/9 Uruguay
203/3/10 Israel
203/3/11 Chile
203/3/12 Taiwan
203/3/13 Paraguay
203/3/16 Morocco

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203/3/17 Brazil
203/3/18 Malaysia
203/3/19 Canada
203/3/20 Gabon
203/3/21 Egypt
203/3/22 Kenya
203/3/23 Zambia
203/3/24 India
203/3/25 Ethiopia
203/3/26 Namibia
203/3/27 Greece
203/4 DOD
[Further subdivision to be done by adding Unit Codes)
203/4/P Policy
203/4/1 Minister of Defence
203/5 Other Foreign Intelligence Authorities
203/6 Other Civilian Authorities
203/6/1 Statutory Institutions
[Further subdivisions to be done alphanumerically by numbering statutory institutions alphabetically
according to the first letter in the name of the institution, eg 203/6/1/A1 Armscor]
203/6/2 Municipal Institutions
[Further subdivisions to be done alphanumerically by numbering municipal institutions alphabetically
according to the first letter in the name of the institution, eg 203/6/2/P1 Pretoria Municipality]
203/6/3 Private Institutions
203/7 Covert Collection
203/8 Electronic Collection
203/8/1 Electronic Warfare Technical Analysis
203/8/1/1 Electro-Magnetic
203/8/1/2 Electro-Optical
203/8/1/3 Electro-Acoustic
203/8/2 Interceptions
[Further subdivision can be done by adding Unit Codes]
203/8/2/8 Co-Ordinating Centre
203/8/2/9 SA Navy
203/8/2/10 SA Air Force
203/8/2/11 National Intelligence Agency
203/8/2/12 Weekly Reviews
203/8/2/16 Malawi
203/8/2/17 Swaziland
203/8/2/18 Lesotho
203/9 Technical Collection
203/10 Foreign Missions
[Further subdivision as per subseries 203/2]
203/11 Interrogation
203/11/1 By DOD Personnel
203/11/1/1 Counter Interrogation
203/11/2 By SA Police Service
203/11/3 By Civilians

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200 INTELLIGENCE 203 COLLECTION OF INTELLIGENCE

203/12 Captured Documents

203/13 Collection of Information: Foreign Armed Forces
203/13/1 Doctrines
203/14 Co-Ordination of Collection
203/14/P Policy
203/14/1 Co-Ordination of Interrogation
203/14/2 Co-Ordination of Sigent/Elint
203/14/3 Co-Ordination of Enquiries
203/14/3/1 External Enquiries
203/14/3/2 Internal Enquiries
203/14/4 Screening and Dissemination of Information
203/15 Psychological Intelligence: Collection

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200 INTELLIGENCE 204 ARRANGEMENT OF INTELLIGENCE

204 Arrangement of Intelligence

204/1 On Persons
204/2 On Organisations
[Further subdivision to be done by adding the allocated alphanumerical number for each organisation.
These numbers are provided by DOD Records Manager on request. Further subdivision per
organisation may be done according to the subdivision of 204/2 –n]
204/2 -n Name of Organisation
204/2 -n/1 Organisational Composition
204/2 -n/2 Ideological Concept
204/2 -n/3 Aims
204/2 -n/4 Activities against RSA
204/2 -n/5 Relations/Activities With/in Other Countries
204/3 On Countries
[Countries are arranged alphanumerically, ie according to the first letter of the official name of the
country and further numerical to subdivisions of each letter eg: 204/3/B1 Botswana; 204/3/A6 Angola.
The next subdivision remains unchanged for all countries]
204/3 -n Name of Country
204/3 -n/1 Terrorist Activities
204/3 -n/2 Political Intelligence
204/3 -n/3 Economic Intelligence
204/3 -n/4 Technical Intelligence
204/3 -n/5 Electronic Intelligence
204/3 -n/6 Ethnological Intelligence
204/3 -n/7 Geographical Intelligence
204/3 -n/8 Army Intelligence
204/3 -n/9 Air Force Intelligence
204/3 -n/10 Naval Intelligence
204/3 -n/11 Telecom Battle Orders
204/3 -n/12 Targets
204/3 -n/13 Sabotage/Riots
204/3 -n/14 Infrastructure
204/3 -n/15 Propaganda
204/3 -n/16 Intelligence Organisations
204/3 -n/17 Psychological Information
204/3 -n/18 Essential Elements of Information
204/4 Relations amongst Countries
204/5 On Businesses

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200 INTELLIGENCE 205 DISTRIBUTION OF INTELLIGENCE

205 Distribution of Intelligence

205/1 Inrep
205/2 Supintrep
205/3 Sintrep
205/4 INTSUM
205/4/1 Destruction Certificates
205/4/2 Requisitions
205/5 PERINTREP
205/6 PICISUM
205/7 Reviews
205/7/1 Intelligence Reviews
205/7/1/1 DOD
205/7/1/2 Other Government Departments
205/7/1/3 Provincial Administrations
205/7/1/4 Municipalities/Local Authorities
205/7/1/5 Statutory Bodies and Institutions
205/7/1/6 Civilian Authorities
205/7/1/8 Other Countries/Governments/Intelligence Organisations
205/7/1/8/1 Argentina
205/7/1/8/2 Belgium
205/7/1/8/3 United Kingdom
205/7/1/8/4 Chile
205/7/1/8/5 France
205/7/1/8/6 Iran
205/7/1/8/7 Italy
205/7/1/8/8 Israel
205/7/1/8/9 Japan
205/7/1/8/10 Zimbabwe
205/7/1/8/11 Spain
205/7/1/8/12 Switzerland
205/7/1/8/13 Taiwan
205/7/1/8/14 USA
205/7/1/8/15 Germany
205/7/1/8/16 Portugal
205/7/1/8/17 Brazil
205/7/1/8/18 Australia
205/7/1/8/19 Paraguay
205/7/2 Electronic Warfare Task Reviews
205/7/3 Psychological Information Surveys
205/8 Study Material and Intelligence Bulletins
205/9 Forecast of Threats
205/10 Intelligence Appreciations
205/10/1 Internal Unrest
205/10/2 International Events
205/10/2/1 Central Africa
205/11 Intelligence Briefings
205/11/1 To the Cabinet

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200 INTELLIGENCE 205 DISTRIBUTION OF INTELLIGENCE

205/11/2 To the Min of Defence

205/11/3 To the Command Council
205/11/4 To the Defence Staff Council
205/11/5 To Combat Services and Staff Divisions
205/11/5/1 Monthly to Personnel
205/11/6 To Own Military Attaches
205/11/7 To Foreign Military Attaches
205/11/8 To Private Authorities
205/11/8/1 Administrators
205/11/8/2 Editors
205/11/9 To Other SANDF Commanders and Staff Officers
205/11/10 To Statutory Institutions
205/11/10/1 Armscor
205/11/11 Government Departments
[Further subdivision as at 311/2]
205/11/12 Other Intelligence Institutions
205/11/13 Situation Room of the President
205/12 Newsletters
205/12/1 To Own Military Attaches
205/13 Propaganda Analysis
205/13/1 Radio Broadcasts
205/13/1/1 Abroad
205/13/1/2 Domestic
205/13/2 Newspapers
205/13/2/1 Abroad
205/13/2/2 Domestic
205/13/3 Magazines
205/13/3/1 Abroad
205/13/3/2 Domestic
205/13/4 Pamphlets
205/13/4/1 Abroad
205/13/4/2 Domestic
205/13/5 Speeches
205/13/5/1 Abroad
205/13/5/2 Domestic
205/13/6 Rumours and Whispering Campaigns
205/13/7 Films
205/14 Technical Bulletin
205/15 Lectures
205/15/1 DOD
205/15/2 Civilian Authorities
205/15/3 Government Departments
205/16 Regional Studies
205/17 Intelligence Conferences
205/17/1 Namibia
205/17/2 Nigeria
205/17/3 Unit Arab Emirates

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200 INTELLIGENCE 205 DISTRIBUTION OF INTELLIGENCE

205/18 TINRAP
205/19 TINSAM
205/20 Defence Intelligence Reports

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200 INTELLIGENCE 206 FOREIGN REPRESENTATION IN SA

206 Foreign Representation in SA

206/P Policy
206/1 United Kingdom
206/2 France
206/3 USA
206/4 Germany
206/5 Argentina
206/6 Portugal
206/7 Paraguay
206/8 Zimbabwe
206/9 Iran
206/10 Israel
206/11 Uruguay
206/12 Chile
206/13 Taiwan
206/14 Spain
206/15 Japan
206/16 Greece
206/17 Norway
206/19 Australia
206/23 Canada
206/24 Tanzania
206/25 Angola
206/26 Botswana
206/27 Zimbabwe
206/28 Zambia
206/29 Mozambique
206/30 Brazil
206/31 Malaysia
206/32 Gabon
206/33 Egypt
206/34 Kenya
206/35 India
206/36 Ethiopia

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200 INTELLIGENCE 207 INTELLIGENCE RETURNS AND REPORTS

207 Intelligence Returns and Reports

207/1 Intelligence Information

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200 INTELLIGENCE 208 INTERDEPARTMENTAL INTELLIGENCE AFFAIRS

208 Interdepartmental Intelligence Affairs

208/P Policy
208/1 Intelligence Co-Ordinating Forum

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300 OPERATIONS 301 APPRECIATIONS

300 OPERATIONS
301 Appreciations
301/1 Strategic Appreciation
301/1/P Policy
301/1/1 Training and Doctrine
301/1/2 Appreciations and Plans
301/2 Operational Appreciation
301/2/1 Forecasting of Operations
301/3 Personnel Appreciation
301/4 Intelligence Appreciation
301/5 Logistic Appreciation
301/6 Departmental Management Appreciation

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300 OPERATIONS 302 FORCE LEVEL PLANNING AND FORCE DEVELOPMENT

302 Force Level Planning and Force Development

302/1 Force Levels
302/2 Force Level Plans
302/2/2 Vision, Mission and Values
302/3 Operational Research and Feasibility Studies
302/3/P Policy
302/3/1 Research in Collaboration with Other Countries
302/3/2 Electronics and Telecommunications
302/3/3 General Physics
302/3/4 General Chemistry
302/3/5 Rocket Development
302/3/6 Mechanical Engineering
302/3/7 Personnel Research
302/3/8 Technology
302/3/8/1 Vehicles
302/3/8/2 Vessels
302/3/8/3 Aircraft and Missiles
302/3/8/4 Arms and Ammunition
302/3/8/5 Electronics
302/3/8/6 Surveillance Equipment
302/3/9 Operational Research Report
302/3/9/1 IMA
302/3/9/2 IAS
302/3/9/3 ISA
302/3/9/4 IMT
302/3/9/5 CSIR
302/3/9/6 MPI
302/4 Operational Specifications
302/5 Force Level Development Programs
[Further subdivision according to Appendix A: List of Commodities where necessary]
302/6 DOD Projects
[Further subdivision to be done by adding the allocated alphanumerical numbers for each project.]
302/6/P Policy

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300 OPERATIONS 303 STRATEGIC MANAGEMENT

303 Strategic Management

303/1 Strategic Interests
303/1/1 Of the RSA in Other Countries
303/1/2 Of Other Countries in the RSA
303/2 Strategic Importance
303/2/1 Of the RSA for Other Countries
303/2/2 Of Other Countries for the RSA
303/3 Strategic Planning
303/3/P Policy
303/3/1 RSA
303/3/1/2 Borders
303/3/1/3 Spatial Arrangement
303/3/1/3/1 Planning Research
303/3/1/3/2 Area Studies
303/3/1/4 Monitor Reports
303/3/1/5 Training Areas
303/3/2 Namibia
303/3/3 Zambia
303/3/4 Mozambique
303/3/5 Zimbabwe
303/3/6 Angola
303/3/10 BLS-Countries
303/3/10/1 Botswana
303/3/10/2 Lesotho
303/3/10/3 Swaziland
303/3/13 Uruguay
303/3/14 Bolivia
303/3/15 Paraguay
303/3/16 Chile
303/3/17 Argentina
303/3/18 Republic of China
303/3/19 Israel
303/3/20 Oman
303/3/21 Kenya
303/3/22 Nigeria
303/4 Strategic Lines of Communication
303/4/1 Roads
303/4/2 Bridges
303/4/3 Rivers
303/4/4 Railways
303/4/5 Airports and Landing Strips
303/4/6 Harbours
303/5 Total National Strategic Planning
303/6 Total National Strategy: Directives
[National Strategy Guidelines are filed in this series]
303/6/P Policy
303/6/1 RSA
303/6/1/1 Politics
303/6/1/2 Psychological Action

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300 OPERATIONS 303 STRATEGIC MANAGEMENT

303/6/1/3 Economy
303/6/1/4 Scientific
303/6/1/5 Military
303/6/1/6 Maritime
303/6/3 Neighbouring Countries
303/6/3/1 Namibia
303/6/3/2 Angola
303/6/3/3 BSL Countries
303/6/3/3/1 Botswana
303/6/3/3/2 Lesotho
303/6/3/3/3 Swaziland
303/6/3/4 Zimbabwe
303/6/3/5 Mozambique
303/6/4 Central Africa
303/6/4/1 Zaire
303/6/4/2 Zambia
303/6/4/3 Burundi
303/6/4/4 Tanzania
303/6/4/5 Malawi
303/6/4/6 Kenya
303/6/4/7 Uganda
303/6/5 Rest of Africa Excluding the Arab League
303/6/5/1 Mauritius
303/6/5/2 Cape Verde
303/6/5/3 Nigeria
303/6/6 Other Countries
303/6/6/1 USA
303/6/6/2 France
303/6/6/3 Italy
303/6/6/4 United Kingdom
303/6/6/5 Germany
303/6/6/6 Canada
303/6/6/7 Netherlands
303/6/6/8 Portugal
303/6/6/9 Greece
303/6/6/10 Spain
303/6/6/11 Switzerland
303/6/7/2 Peoples Republic of China
303/6/7/3 Cuba
303/6/9/1 Israel
303/6/9/2 Oman
303/6/9/3 Iran
303/6/9/4 Taiwan
303/6/9/5 Saudi Arabia
303/6/9/6 Afghanistan
303/6/9/7 Lebanon
303/6/9/8 Iraq
303/6/10 International / Regional Organisations
303/6/10/1 United Nations (UN)
303/6/10/1/1 UN Security Council

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300 OPERATIONS 303 STRATEGIC MANAGEMENT

303/7 Environmental Analysis

303/7/P Policy
303/7/1 Internal Environment
303/7/2 External Environment

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300 OPERATIONS 304 PLANNING: CONTINGENCY, MOBILISATION AND

DEMOBILISATION

304 Planning: Contingency, Mobilisation and Demobilisation

304/1 Contingency Planning
304/1/1 Interdepartmental
304/1/1/P Policy
304/1/1/1 Government War Book
304/1/2 SANDF
[Subdivision in accordance with projects]
304/1/2/P Policy
304/1/2/1 Handbook for Contingency Planning (SANDF War Book)
304/1/2/2 Aide Memoir
304/1/3 Operational Contingency Planning
[Further subdivision by adding code name of plan]
304/2 Mobilisation Planning
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
304/2/P Policy
304/3 Demobilisation Planning
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
304/3/P Policy

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300 OPERATIONS 305 OPERATIONAL DOCTRINES AND OPERATIONAL

PREPAREDNESS AND EFFECTIVENESS

305 Operational Doctrines and Operational Preparedness and

Effectiveness
305/1 Operational Doctrines
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
305/1/P Policy
305/1-3/3 SA Army
305/1-3/3/1 Combined Operations
305/1-3/3/2 Coin Ops
305/1-3/3/3 Conventional Operations
305/1-3/3/4 Other Countries
305/1-3/3/5 General Publications and Documentation
305/1-3/3/6 SA Engineering Corps Doctrines
305/2 Operational Preparedness and Effectiveness in the DOD
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
305/2/P Policy
305/2-3/3 SA Army
[Further subdivision by adding Unit Codes]
305/2-3/3/1 Navigation Ability
305/2-3/3/2 Anti Tank Averting Ability
305/2-3/3/3 Night Fighting Ability
305/3 Evaluation
305/3/1 Operational Evaluation
305/3/2 External Post-Training Evaluation
305/3/3 Internal Post-Training Evaluation
305/3/4 External Evaluation of Management of Training
305/4 Inspections
305/4/P Policy
305/4/1 Personnel
305/4/2 Intelligence
305/4/3 Operations
305/4/4 Logistics
305/4/5 Finance
305/5 Inquiries into Proposals, Criticism and Complaints
305/5/1 Specific Inquiries
[Further subdivision by adding Unit Codes]
305/5/2 Functional Inquiries
305/5/2/1 Personnel
305/5/2/2 Intelligence
305/5/2/3 Operations
305/5/2/4 Logistics
305/5/2/5 Finance

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300 OPERATIONS 305 OPERATIONAL DOCTRINES AND OPERATIONAL

PREPAREDNESS AND EFFECTIVENESS

305/6 Specific Ad Hoc Assignments/Projects

[Further subdivision per Assignment/Project.]
305/6/1 Personnel
305/6/2 Intelligence
305/6/3 Operations
305/6/4 Logistics
305/6/5 Finance

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300 OPERATIONS 306 OPERATIONAL PLANNING

306 Operational Planning

306/1 Conventional Warfare
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
306/1-3/5 C Navy
306/1-3/5/1 Naval Contingency Planning
306/1-3/5/1/1 Minefields
306/1-3/5/1/2 Bombardment
306/1-3/5/1/3 Ban on Shipping
306/2 Unconventional Warfare
306/2/P Policy
306/3 Nuclear, Biological and Chemical Warfare and Damage Control
306/3/P Policy
306/3/1 Nuclear Warfare
306/3/2 Biological Warfare
306/3/3 Chemical Warfare
306/5 ORBAT (Order of Battle)
306/5/1 Conventional
306/5/1/1 C Army
306/5/1/2 C Air Force
306/5/1/3 C Navy
306/5/2 Unconventional
306/5/2/1 C Army
306/5/2/2 C Air Force
306/5/2/3 C Navy
306/6 Forecast of Operations
306/6/1 Personnel Matters
306/6/2 Intelligence Matters
306/6/3 Operational Matters
306/6/4 Logistic Matters
306/6/5 Departmental Management Matters
306/7 War Gaming

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300 OPERATIONS 307 ROLE AND IMPLEMENTATION OF THE SANDF

307 Role and Implementation of the SA National Defence Force

(SANDF)
307/1 Strategic Role and Implementation
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
307/1/P Policy
307/2 Operational Role and Implementation
307/2/P Policy
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]

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300 OPERATIONS 308 TRAINING EXERCISES, DEMONSTRATIONS,

CAMPS AND BIVOUACS

308 Training Exercises, Demonstrations, Camps and Bivouacs

308/1 Training Exercises
308/1/P Policy
308/1/1 SA Army
[Further subdivision is done by adding name of exercise eg 308/1/1- Natalina]
308/1/2 SA Air Force
308/1/3 SA Navy
308/1/4 Joint
308/1/5 SANDF with Other Forces
308/1/6 SA Military Health Service
308/2 Training Demonstrations
308/2/1 SA Army
308/2/2 SA Air Force
308/2/3 SA Navy
308/2/4 Joint
308/2/5 SA Military Health Service
308/3 Training Reports
308/3/P Policy
308/3/1 On Training Camps and Bivouacs
[Further subdivision is done by adding Unit Codes]
[Further subdivision is done by adding Name of Exercise Eg 308/3-n/Natalina]
308/4 Training Camps and Bivouacs
308/4/1 SA Army
[Further subdivision is done by adding Unit Codes]
308/4/2 SA Air Force
308/4/3 SA Navy
308/5 Proclamation of Shooting Areas
308/5/1 Proclamations
[Further subdivision of area/shooting range can be done by using the alphanumerical List of Properties]
308/5/2 Disregard of Proclamations
308/6 Range Practices
308/6/1 Small Arms Ranges
308/6/2 Open Ranges
308/6/3 Safety Precautions

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300 OPERATIONS 309 SPECIFIC OPERATIONS

309 Specific Operations

[Further subdivision can be done by adding name of Operation eg 309/1-PAMPOEN]
309/1 SA Army
309/2 SA Air Force
309/3 SA Navy
309/4 Joint
309/4/1 Intrep
309/5 SANDF Together With Other Powers / Organisations
309/6 Special Forces

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300 OPERATIONS 310 SPECIAL OPERATIONS

310 Special Operations

[Further subdivision is done by adding the name of the Operation eg 310/5-MIELIE.
[Further subdivision of operational files can be done according to the following standard subdivision: /1
Personnel /2 Intelligence /3 Operational /4 Logistics /5 Departmental Management.]
310/1 SA Army
310/2 SA Air Force
310/3 SA Navy
310/4 Joint
310/5 SANDF with Other Powers/Organisations
310/6 Special Forces

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300 OPERATIONS 311 ASSISTANCE AND COOPERATION

311 Assistance and Co-operation With

311/1 Countries / Governments
311/1/P Policy
311/1/1 Namibia
311/1/3 Angola
311/1/4 Argentina
311/1/5 Australia
311/1/6 Belgium
311/1/7 Botswana
311/1/8 Brazil
311/1/9 Chile
311/1/10 Germany
311/1/11 France
311/1/12 Iran
311/1/13 Israel
311/1/14 Italy
311/1/15 Canada
311/1/16 Lesotho
311/1/17 Malawi
311/1/18 Mozambique
311/1/19 New Zealand
311/1/20 Austria
311/1/21 Paraguay
311/1/22 Portugal
311/1/23 Zimbabwe
311/1/24 Spain
311/1/25 Swaziland
311/1/26 Taiwan
311/1/27 Uruguay
311/1/28 United Kingdom
311/1/29 USA
311/1/30 (Zaire) > Democratic Republic of Congo (DRC)
311/1/31 Zambia
311/1/32 Netherlands
311/1/33 Gabon
311/1/34 Sweden
311/1/35 Switzerland
311/1/36 Oman
311/1/38 Nicaragua
311/1/39 Thailand
311/1/40 Bolivia
311/1/41 Comoros
311/1/42 Mauritius
311/1/43 Peru
311/1/44 Lebanon
311/1/45 Pakistan
311/1/46 Columbia
311/1/47 Venezuela
311/1/48 Guyana
311/1/49 Costa Rica
311/1/50 Panama

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300 OPERATIONS 311 ASSISTANCE AND COOPERATION

311/1/51 Ecuador
311/1/52 Greece
311/1/53 Luxembourg
311/1/54 Monaco
311/1/55 Denmark
311/1/56 Finland
311/1/57 Saudi Arabia
311/1/58 Bahrain
311/1/59 Algeria
311/1/60 Laos
311/1/61 Hong Kong
311/1/62 Japan
311/1/63 Vietnam
311/1/64 Burma
311/1/65 Malaysia
311/1/66 Indonesia
311/1/67 India
311/1/68 Ceylon (Sri Lanka)
311/1/69 Ivory Coast
311/1/70 Guinea
311/1/71 Nigeria
311/1/72 Morocco
311/1/73 Kenya
311/1/74 Togo
311/1/75 Antigua
311/1/76 Barbados
311/1/77 Bangladesh
311/1/78 Turkey
311/1/79 Korea
311/1/80 China
311/1/81 Yugoslavia
311/1/82 Somalia
311/1/83 Malta
311/1/84 Guatemala
311/1/85 Egypt
311/1/86 Congo Brazzaville
311/1/88 Uganda
311/1/89 Reunion
311/1/91 Seychelles
311/1/92 Romania
311/1/93 Senegal
311/1/94 Central African Republic
311/1/95 Bulgaria
311/1/96 Ethiopia
311/1/97 Albania
311/1/99 Jordan
311/1/100 El Salvador
311/1/101 Norway
311/1/102 Haiti
311/1/103 Tanzania
311/1/104 Cape Verde Islands

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300 OPERATIONS 311 ASSISTANCE AND COOPERATION

311/1/105 Guinea Bissau

311/1/106 Equatorial Guinea
311/1/107 Sao Tome
311/1/108 Philippines
311/1/109 Sudan
311/1/110 Liberia
311/1/111 Ata
311/1/112 Chad
311/1/113 Sierra-Leon
311/1/114 South Yemen
311/1/115 Libya
311/1/116 North Yemen
311/1/117 Tunisia
311/1/118 Iraq
311/1/119 Afghanistan
311/1/120 United Arabian Emirates
311/1/121 Singapore
311/1/123 Upper Volta
311/1/124 Honduras
311/1/125 Burundi
311/1/126 Niger
311/1/127 Nepal
311/1/128 Ghana
311/1/129 Kuwait
311/1/130 Cyprus
311/1/131 Madeira
311/1/132 South Korea
311/1/133 Dubai
311/1/134 Bahamas
311/1/135 [Closed]
311/1/136 [Closed]
311/1/137 Hungary
311/1/138 Mexico
311/1/139 Rwanda
311/1/140 Madagascar
311/1/141 Ukraine
311/1/142 Poland
311/1/143 Cameroon
311/1/144 Russia
311/1/145 Cuba
311/1/146 Georgia
311/1/147 Syria
311/1/148 Croatia
311/1/149 Czech Republic
311/1/150 Slovakia
311/1/151 Djibouti
311/1/152 Gambia
311/1/153 Benin
311/1/154 Mali
311/1/155 Burkina Faso
311/1/156 Mauritania

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300 OPERATIONS 311 ASSISTANCE AND COOPERATION

311/1/157 Bosnia
311/1/158 Eritrea
311/1/159 Papua New Guinea
311/1/160 Republic of Ireland
311/1/161 Qatar
311/1/162 Yemen
311/1/163 Brunei
311/1/164 Timor Lorosa'e
311/1/165 Scotland
311/1/166 Estonia
311/1/167 Republic of Belarus
311/1/168 Kazakstan
311/1/169 Maldives
311/1/170 Jamaica
311/2 National Government Departments
311/2/P Policy
311/2/1 The Presidency
(See 311/2/56 for National Planning Commission)
(See 311/2/58 for Dept of Performance Monitoring and Evaluation)
311/2/5 Dept of Home Affairs (DHA)
311/2/6 Dept of Foreign Affairs > Dept of International Relations and Cooperation (DIRCO)
311/2/7 Government Communications and Information System (GCIS)
311/2/8 National Treasury
311/2/8/1 SA Revenue Service (SARS)
311/2/8/2 Customs and Excise
311/2/8/4 State Tender Board
311/2/9 Dept of Trade and Industry (DTI)
311/2/10 Dept of Justice > Dept of Justice and Constitutional Development (DoJ and CD)
311/2/11 Public Service Commission (PSC)
311/2/12 Dept of Agriculture > Dept of Agriculture, Forestry and Fisheries (DAFF)
311/2/14 Dept of Minerals and Energy > Dept of Mineral Resources (DMR)
(See 311/2/54 for Dept of Energy)
311/2/15 Dept of Health
311/2/16 National Intelligence Agency
(See 311/2/60 for State Security Agency)
311/2/17 Department of Arts and Culture
311/2/17/1 National Archives and Records Service of South Africa (NARS)
311/2/18 Dept of Environmental Affairs and Tourism > Dept of Environmental Affairs (DEA)
(See 311/2/52 for Dept of Tourism)
311/2/19 Dept of Education> Dept of Higher Education and Training (DHET)
(See 311/2/53 for Dept of Basic Education)
311/2/21 Dept of Public Works (DPW)
311/2/22 Auditor-General
311/2/23 Parliament
311/2/24 Dept of Communications (DoC)
311/2/28 Government Printing Works
311/2/30 Dept of Transport
311/2/31 Dept of Water Affairs and Forestry > Dept of Water Affairs (DWA)
(See 311/2/12 for Dept of Agriculture, Forestry and Fisheries)

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300 OPERATIONS 311 ASSISTANCE AND COOPERATION

311/2/32 Dept of Safety and Security > Dept of Police

(See 311/2/50 for Civilian Secretariat of Police)
(See 311/2/45 for Independent Police Investigative Directorate)
311/2/32/1 SA Police Service (SAPS)
311/2/32/1/1 Crime Prevention and Investigation > Directorate for Priority Crime Investigation
(HAWKS)
311/2/32/1/2 Task Force
311/2/33 Advocate General
311/2/35 Ministry of Defence and Military Veterans
(See 311/2/55 for Department of Military Veterans)
311/2/37 Department of Public Service and Administration (DPSA)
[See 311/2/11 for Public Service Commission]
(See 311/2/57 for National School of Government)
311/2/38 Department of Sport and Recreation > Sport and Recreation South Africa (SRSA)
311/2/39 South African Secret Service (SASS)
(See 311/2/60 for State Security Agency)
311/2/40 Dept of Public Enterprises (DPE)
311/2/41 Department of Housing > Dept of Human Settlements (DHS)
311/2/42 Statistics South Africa (Stats SA)
311/2/43 Dept of Labour (DoL)
311/2/44 Dept of Correctional Services (DCS)
311/2/45 Independent Complaints Directorate > Independent Police Investigative Directorate
(IPID)
(See 311/2/32 for Department of Police)
311/2/46 Dept of Land Affairs > Dept of Rural Development and Land Reform (DRDLR)
311/2/47 Dept of Provincial and Local Government > Dept of Cooperative Governance and
Traditional Affairs (COGTA)
311/2/48 Dept of Social Development (DSD)
311/2/49 Dept of Science and Technology (DST)
311/2/50 Civilian Secretariat of Police (CSP)
(See 311/2/32 for Dept of Police and 311/2/32/1 for SA Police Service (SAPS))
311/2/51 Dept of Economic Development (DED)
311/2/52 Dept of Tourism (NDT)
311/2/53 Dept of Basic Education
(See 311/2/19 for Dept of Higher Education and Training)
311/2/54 Dept of Energy (DE)
311/2/55 Dept of Military Veterans (DMV)
311/2/56 National Planning Commission (NPC)
311/2/57 National School of Government
311/2/58 Dept of Performance Monitoring and Evalution (DPME)
311/2/59 Dept of Women, Children and People with Disabilities (DWCPD)
311/2/60 State Security Agency (SSA)
(See 311/2/16 for National Intelligence Agency (NIA))
(See 311/2/39 for South African Secret Service (SASS))
311/2/61 National Prosecuting Authority of South Africa (NPA)
311/2/62 Military Ombud
311/3 Provinces
311/3/5 Mpumalanga
311/3/6 Gauteng
311/3/7 Kwazulu - Natal
311/3/8 Northwest
311/3/9 Northern Cape

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300 OPERATIONS 311 ASSISTANCE AND COOPERATION

311/3/10 Western Cape

311/3/11 Eastern Cape
311/3/12 Free State
311/3/13 Limpopo
311/4 Municipalities/Local Administrations
311/4/5 Mpumalanga
311/4/6 Gauteng
311/4/7 Kwazulu - Natal
311/4/8 Northwest
311/4/9 Northern Cape
311/4/10 Western Cape
311/4/11 Eastern Cape
311/4/12 Free State
311/4/13 Limpopo
311/5 Statutory Bodies and Institutions
311/5/1 Armscor
311/5/1/1 Filials
[Further subdivision of individual filials can be done according to the following subdivision: /1 Shares
Capital /2 Loans /3 Banking Accounts]
311/5/1/1/1 El Optro
311/5/1/1/3 Kentron
311/5/1/1/4 LIW
311/5/1/1/5 Naschem
311/5/1/1/6 PMP
311/5/1/1/7 Somchem
311/5/1/1/8 Swartklip Products
311/5/1/1/10 Institute for Maritime Technology
311/5/1/1/11 Alkantpan
311/5/2 National Film Board
311/5/3 CSIR
311/5/3/1 Energy Research
311/5/4 Escom
311/5/5 SABC
311/5/6 National Parks Board
311/5/7 Iscor
311/5/8 Sasol
311/5/9 Atlas Aircraft Corporation
311/5/10 National Energy Corporation
311/5/11 SABS
311/5/12 Human Sciences Research Council (HSRC)
311/5/13 National Institute for Personnel Research
311/5/14 Universities
311/5/14/1 University Consultants
311/5/15 SA Coordinated Consumer Board
311/5/16 National Road Safety Council
311/5/17 Administrative Councils
311/5/18 Agriculture Union
311/5/19 SAIMR (SA Institute for Medical Research)
311/5/20 SA Tourism Board
311/5/21 Soekor
311/5/22 Council for the Environment

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300 OPERATIONS 311 ASSISTANCE AND COOPERATION

311/5/23 Technikons
311/5/25 Denel
311/5/26 Mechem
311/5/27 Barcom
311/5/28 National Botanical Institute
311/5/29 National Hiking Board
311/5/30 SA Council for Natural Scientists
311/5/31 National Monuments Council
311/5/32 SA Management Development Institute (SAMDI)
(Closed)
311/5/33 Public Protector
(Closed: See 311/13/1 Public Protector South Africa)
311/5/34 Inspector General of the Intelligence
311/5/35 Independent Communications Authority of South Africa (ICASA)
311/5/36 National Sea Rescue Institute (NSRI)
311/5/37 National Ports Authority of South Africa
311/6 Civilian Organisations and Individuals
311/6/P Policy
311/6/1 Youth Organisations
311/6/1/1 Voortrekkers
311/6/1/2 Boy Scouts
311/6/1/3 Girl Guides Association
311/6/1/4 Naval Cadets
311/6/1/5 Sea and Sand Institute
311/6/2 Military Veterans Organisations
311/6/2/1 Moths
311/6/2/2 SA Legion
311/6/2/3 Council of Military Veterans' Organiizations of SA
311/6/3 Sport Organisations
311/6/3/1 Nocsa
311/6/4 Service Clubs and Charities
311/6/5 Educational Institutions
311/6/6 SA Military Collectors Society and Collectors of Militaria
311/6/7 Vroueparaatheidsfront
311/6/8 Churches
311/6/9 Conservation Organisations
311/6/9/1 National Veld Trust
311/6/9/2 Habitat Council
311/6/9/3 Endangered Wildlife Trust
311/6/9/4 Keep South Africa Beautiful Association
311/6/9/5 Keep Pretoria Beautiful Association
311/6/9/6 Wildlife Society of SA
311/6/9/7 SA Biological Society
311/6/9/8 Botanical Society of SA
311/6/9/9 Treverton College
311/6/9/10 SA Ornithological Society
311/6/9/11 Ecoforum
311/6/9/12 "African Raptor Information Centre"
311/6/9/13 Environmental Education Association of SA
311/6/9/14 SA Institute for Ecologists
311/6/9/15 Institute for Waste Management

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300 OPERATIONS 311 ASSISTANCE AND COOPERATION

311/6/9/16 Delta Environmenta Centre

311/6/9/17 Group for Environmental Monitoring
311/6/9/18 International Association for Impact Assessment
311/6/9/19 Zoological Society of South Africa
311/6/10 Business Sector
[Excluding Aviation Bodies]
311/6/10/1 Film Companies
311/6/11 Aviation Companies and Private Pilots
311/6/12 Social Work Groups
311/6/13 Transnet
311/6/13/1 Spoornet
311/6/14 Museums
311/6/15 Marine Association
311/6/16 Co-Ordination of Assistance and Co-Operation by the SANDF
311/6/16/1 SA Army
311/6/16/2 SA Air Force
311/6/16/3 SA Navy
311/6/16/4 SA Military Health Services
311/7 [Closed]
311/8 Consolidated Returns
311/9 Intelligence Family
311/10 International Organisations/Associations
311/10/1 UN (United Nations)
311/10/1/1 UN Environmental Program
311/10/3 CIA
311/10/4 International Council for Bird Preservation
311/10/5 International Union for the Conservation of Nature
311/10/6 OAU
[Closed wef 09/07/2002. See 311/10/10 for African Union]
311/10/7 Commonwealth
311/10/8 Southern Africa Development Community (SADC)
311/10/9 European Union
311/10/10 African Union (AU)
311/10/10/1 NEPAD (New Partnership for Africa's Development)
311/10/11 IBSA (India, Brazil and South Africa) Dialogue Forum
311/11 SANDF Arms of Service
311/11/1 Between SA Army and:
311/11/1/1 SA Air Force
311/11/1/3 SAMHS
311/11/2 Between SA Air Force and:
311/11/2/1 SA Navy
311/11/2/2 SAMHS
311/11/3 Jointly Between More Than Two Arms of Service
311/11/4 Between SA Navy and
311/11/4/1 SAMHS
311/13 Independent Bodies and Institutions
311/13/1 Public Protector
311/13/2 Advertising Standards Authority of South Africa (ASA)

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300 OPERATIONS 312 CIVIL DEFENCE

312 Civil Defence

312/1 Emergency Planning
312/1/P Policy
312/1/1 Care of the Population
312/1/2 Relief of Distress
312/1/3 Protection of Farms
312/1/4 NBC Warfare
312/2 Creation of Civil Defence Infrastructure
312/3 Civil Defence in Other Countries
[Subdivision according to 311/1 series]

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300 OPERATIONS 313 AIR DEFENCE

313 Air Defence

313/1 Air Threat
313/2 Sites of Radar Installations
313/3 Passive Air Defence
313/3/P Policy
313/3/1 Airfields and Landing Strips
313/3/2 Harbours
313/3/3 Vulnerable Points
313/4 Active Air Defence
313/4/P Policy
313/4/1 Interceptions
313/4/2 Air Defence Artillery
[Subdivision according to place name]
313/5 Strategic Reconnaissance
313/5/P Policy
313/5/1 Requests for and Distribution of Aerial Photographs
313/5/2 Air Photography Tasks and Programmes
313/5/3 Storage and Safe-Keeping of Aerial Photos
313/5/4 Aerial Photo Interpretation and Analysis

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300 OPERATIONS 314 AIR SUPPORT

314 Air Support

314/1 Requests for Air Support
314/1/P Policy
314/1/1 Offensive
314/1/2 Air Transport
314/2 Aerial Reconnaissance
314/2/P Policy
314/2/1 Requests for and Distribution of Aerial Photographs
314/2/2 Aerial Photography Tasks and Programs
314/2/3 Storage and Safe-Keeping of Aerial Photographs
314/2/4 Interpretation and Analysis of Aerial Photographs

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300 OPERATIONS 315 MARITIME DEFENCE

315 Maritime Defence

315/1 Surface Warfare
315/1/1 Artillery
315/1/1/P Policy
315/1/2 Missiles
315/1/2/P Policy
315/1/3 Blockades
315/1/3/P Policy
315/1/4 Coastal Patrols
315/1/4/P Policy
315/2 Submarine Warfare
315/2/1 Anti-Submarine Warfare
315/2/1/P Policy
315/2/2 Submarine Warfare
315/2/2/P Policy
315/2/3 Mine Warfare
315/2/3/P Policy
315/2/3/1 Mine-Laying
315/2/3/2 Mine-Countermeasures
315/2/3/3 IEDD (Improvised Explosive Device Disposal) / EOD (Explosive Ordnance Disposal)
315/2/4 Diving
315/2/4/P Policy
315/3 Land Warfare
315/3/1 Explosive Ordnance Disposal Reports
315/3/2 Diving Operations Reports
315/3/3 Demolition Operations Reports
315/4 Amphibious Warfare

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300 OPERATIONS 316 SEARCH AND RESCUE SERVICES

316 Search and Rescue Services

316/1 On Land
316/1/P Policy
316/1/1 SA Army
316/1/2 SA Air Force
316/2 At Sea
316/2/1 By Aircraft
316/2/2 By Ships
316/3 Reports and Returns

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300 OPERATIONS 317 ELECTRONIC WARFARE

317 Electronic Warfare

317/1 Electronic Support Measures
317/1/1 Electro-Magnetic
317/1/1/1 Interceptions
317/1/1/1/1 Comint
317/1/1/1/1/1 SA Army
317/1/1/1/1/2 SA Air Force
317/1/1/1/1/3 SA Navy
317/1/1/1/1/4 Other Departments/Authorities
317/1/1/1/2 Elint
317/1/1/1/2/1 SA Army
317/1/1/1/2/2 SA Air Force
317/1/1/1/2/3 SA Navy
317/1/1/1/2/4 Other Departments/Authorities
317/1/1/2 Spectrum Reconnaissance
317/1/1/2/1 Comin
317/1/1/2/1/1 SA Army
317/1/1/2/1/2 SA Air Force
317/1/1/2/1/3 SA Navy
317/1/1/2/1/4 Other Departments/Authorities
317/1/1/2/2 Elint
317/1/1/2/2/1 SA Army
317/1/1/2/2/2 SA Air Force
317/1/1/2/2/3 SA Navy
317/1/1/2/2/4 Other Departments/Authorities
317/1/1/3 Direction Finding
317/1/1/3/1 Comint
317/1/1/3/1/1 SA Army
317/1/1/3/1/2 SA Air Force
317/1/1/3/1/3 SA Navy
317/1/1/3/1/4 Other Departments/Authorities
317/1/1/3/2 Elint
317/1/1/3/2/1 SA Army
317/1/1/3/2/2 SA Air Force
317/1/1/3/2/3 SA Navy
317/1/1/3/2/4 Other Departments/Authorities
317/1/1/4 Task Requests/Allocation/Acceptance
317/1/1/4/1 SA Army
317/1/1/4/2 SA Air Force
317/1/1/4/3 SA Navy
317/1/1/4/4 Other Departments/Authorities
317/1/2 Electro-Optical
317/1/3 Electro-Acoustical
317/2 Electronic Countermeasures
317/2/1 Electro-Magnetic
317/2/1/1 Oamming
317/2/1/1/1 Own Forces
317/2/1/1/2 Enemy
317/2/1/2 Deception
317/2/1/2/1 Own Forces

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300 OPERATIONS 317 ELECTRONIC WARFARE

317/2/1/2/2 Enemy
317/2/2 Electro-Optical
317/2/3 Electro-Acoustical
317/3 Electronic-Counter-Countermeasures
317/3/1 Electro-Magnetic
317/3/1/1 Monitor Own Forces
317/3/1/1/1 SA Army
317/3/1/1/2 SA Air Force
317/3/1/1/3 SA Navy
317/3/1/1/4 Other Departments/Authorities
317/3/1/2 Emission Control
317/3/1/2/1 SA Army
317/3/1/2/1/1 Procedure
317/3/1/2/1/2 Warning
317/3/1/2/1/3 Technique/Tactics
317/3/1/2/1/4 Instructions
317/3/1/2/2 SA Air Force
317/3/1/2/2/1 Procedure
317/3/1/2/2/2 Warning
317/3/1/2/2/3 Technique/Tactics
317/3/1/2/2/4 Instructions
317/3/1/2/3 SA Navy
317/3/1/2/3/1 Procedure
317/3/1/2/3/2 Warning
317/3/1/2/3/3 Technique/Tactics
317/3/1/2/3/4 Instructions
317/3/1/2/4 Other Departments/Authorities
317/3/1/2/4/1 Procedure
317/3/1/2/4/2 Warning
317/3/1/2/4/3 Technique/Tactics
317/3/1/2/4/4 Instructions
317/3/2 Electro-Optical
317/3/3 Electro-Acoustical
317/4 Databank
317/4/1 Frequency Registers
317/4/1/1 SANDF
317/4/1/2 Other Departments/Civilian Authorities
317/4/1/3 Other Countries
317/4/2 Telecom Equipment
317/4/3 Summary of Telecom Orbat of Other Countries
317/4/4 Databank Organisation
317/5 Electronic Warfare Operations
317/6 Deployment of Electronic Warfare Stations
317/6/1 SA Army
317/6/2 SA Air Force
317/6/3 SA Navy

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300 OPERATIONS 318 TELECOMMUNICATIONS

318 Telecommunications
318/P Policy
318/1 Telephone Services
318/1/1 Official Telephone Services (SA Offices)
318/1/2 Semi-Official Telephone Services (SA Offices)
318/1/3 Public and Private Services
318/1/4 DOD PAX's and PBX's
[Further subdivision according to Unit Codes]
318/1/4/1 Ministry of Defence
318/1/5 Parliamentary Services
318/1/6 C SANDF PAX System
318/1/6/1 PAX Pretoria
318/1/6/2 PAX Cape Town
318/1/7 Telephone Directories
318/1/7/1 Defence Force Telephone Directories
318/1/7/1/1 Daily
318/1/7/1/2 After Hours
318/1/7/2 Telkom-Telephone Directories
318/1/7/3 Ops Telephone Directories
318/1/8 Reports and Returns
318/1/9 Motor- / Radio Telephones
318/1/10 Cellular Telephones
318/1/11 Satellite Connections
318/2 Telegraph Services
318/2/1 Defence Teleprinter Network (DTN)
318/2/1/1 SA Army
318/2/1/2 SA Air Force
318/2/1/3 SA Navy
318/2/1/4 Parliamentary - Link
318/2/1/5 Other Departments
318/2/1/6 Other Countries
318/2/2 Telkom Services
318/3 Data Services
318/4 Private Lines and Cables
318/4/1 DOD Property
318/4/2 Emergency Lines (SAPT)
318/4/3 Remote Control Cables (SAPT)
318/5 Radio Service
318/5/1 SANDF
318/5/1/1 SA Army
318/5/1/1/1 Radio Communications - Speech
318/5/1/1/2 Radio: Ground to Air
318/5/1/1/3 Area Radio Stations
318/5/1/1/4 Radio Telegraphs
318/5/1/1/5 Radio Telephone
318/5/1/1/6 Radio Diagrams
318/5/1/1/7 Identification Signals
318/5/1/1/8 Precedence
318/5/1/2 SA Air Force

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300 OPERATIONS 318 TELECOMMUNICATIONS

318/5/1/3 SA Navy
318/5/1/3/1 Permanent Service
318/5/1/3/2 Land-to-Ship
318/5/1/3/3 Ship-to-Land
318/5/1/3/4 Ship-to-Air
318/5/1/3/5 Ship-to-Ship
318/5/1/3/6 Security
318/5/1/3/7 Special Services
318/5/2 SANDF / Interdepartmental
318/5/3 SANDF / International
318/5/4 Radio Amateurs
318/6 Frequency Registration and Allocation
318/6/1 SA Army
318/6/1/1 Internal Allocations
318/6/2 SA Air Force
318/6/2/1 Internal Allocations
318/6/3 SA Navy
318/6/3/1 Internal Allocations
318/6/4 Other Departments/Authorities
318/6/5 Irregularity Reports
318/6/6 Frequency Propagation and Prediction
318/6/7 SA Medical Service
318/7 Telecommunications Procedures
318/7/1 Message Handling
318/7/2 Comsen Procedures
318/7/3 Radio-Telephone and Switchboard Procedures
318/7/4 Telegraphic Procedures
318/7/5 Radio and Voice Procedures
318/7/6 Signals Traffic Complaints
318/7/7 Optical Signals Procedures
318/8 Facsimile Services
318/9 Signals Dispatch Services
318/10 Satellite Communications
318/11 Guarding of Key Points, Borders, Etc
318/12 Television Services
318/13 Command and Control Communications
318/13/P Policy
318/14 MARNET / NEAR

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300 OPERATIONS 319 NAVIGATION

319 Navigation
319/1 Air Navigation
319/2 Aeronautical Research
319/3 Air Strategy
319/4 Flying Clubs
319/5 Air Traffic Control
319/5/P Policy
319/5/1 Flying and Prohibited Areas
319/5/1/1 Military Areas
319/5/1/2 Civilian Areas
319/5/2 Development of Airfields
319/5/2/1 Military Airfields
319/5/2/2 Civilian Airfields
319/5/3 Penetration of Air Space
319/5/4 Near Miss Incidents
319/5/5 Navigational Aids
319/5/5/1 Military Aids
319/5/5/2 Civilian Aids
319/5/6 Meteorological and Weather Reports
319/5/7 Flying Obstructions
319/5/8 Control of Aviation
319/5/9 Flight Planning
319/5/10 Documentation
319/5/11 Notams (Class 1)
319/5/11/1 Notams (Out) Notices for
319/5/11/2 Notams (Requests) Airmen for
319/5/11/3 Balloon Warnings
319/6 Evacuations
319/7 Camouflage and Concealment of Aircraft
319/8 Aircraft Hijacking
319/8/P Policy
319/9 Identification Aids
319/9/P Policy
319/9/1 Secondary Surveillance Radar (SSR)
319/9/1/P Policy
319/9/1/1 Application and Codes
319/10 Operational Flying Tests
319/11 Long Distance Flights
319/12 Civil Aviation
319/12/P Policy
319/12/2 Inspections, Licensing and Registration of Personnel
319/12/3 Inspection and Registration of Aircraft
319/12/4 Insurance of Aircraft
319/12/7 Civilian Aviation Organisations

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300 OPERATIONS 319 NAVIGATION

319/13 Commercial Aviation

319/14 Precautions against Air Attacks
319/15 Landing and Overflight Rights
319/15/1 Own Aircraft
319/15/2 Aircraft of Other Powers
319/16 Aircraft Log Books
319/17 Role and Utilisation of Aircraft
319/17/1 Own Aircraft
[Further subdivision can be done by adding aircraft (registration) numbers as approved by C Air Force]
319/17/2 Aircraft of Other Powers
319/18 Flying Efficiency
319/18/P Policy
319/18/1 Flying Safety
319/18/2 Ground Safety
319/19 Flying Hours
319/19/1 Allocation
319/19/2 Returns
319/20 Air Displays
319/21 Flight Log Books

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300 OPERATIONS 320 NAVAL ACTIVITIES

320 Naval Activities

320/1 Navigation
320/1/P Policy
320/1/1 List of Light and Radio Services
320/1/2 SA Sailing Directions
320/1/3 Notices to Mariners
320/1/4 Hydrographic Notes
320/1/5 World Wide Navigation Warning Systems (Inmarsat)
320/1/6 Aids to Navigation
320/1/7 Moonrise and Moonset
320/2 Merchant Shipping
320/3 Movement of Ships
320/4 Naval Aviation
320/5 Naval Control of Shipping
320/5/1 Naval Control of Shipping Routes
320/5/2 Naval Control of Ship Communications
320/5/3 SA Wartime Shipping Authority
320/5/4 RSA Merchant Marine Training
320/5/5 Naval Control of Manoeuvres At Sea
320/5/6 Coastal Reconnaissance and Patrols
320/5/7 Ops Room Statistics
320/5/8 Piracy of Ships
320/6 Meteorology
320/7 Ships Operational Training
320/8 Docking Rights
320/8/1 Own Ships
320/8/2 Ships of Other Powers
320/9 Seamanship
320/10 Ship Management/Organisation
320/11 Harbour Security / Protection
320/11/1 Harbour Patrol Boats
320/12 Tactical Evaluation
320/13 Oceanography
320/13/P Policy
320/13/1 Tidal Information
320/13/1/1 Tides / Analysis
320/13/1/2 Tidal Streams / Currents
320/13/1/3 Tide Gauges
320/13/1/4 Tide Tables
320/13/1/5 Abnormal Waves
320/13/1/6 Exchange of Tidal Information
320/14 Salvage
320/14/1 Reports
320/15 Reports of Proceedings
320/16 Log Books
320/16/1 Ships Log Books

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300 OPERATIONS 320 NAVAL ACTIVITIES

320/16/2 Submarine Log Books

320/17 Maritime Policy
320/18 Hydrography
320/18/1 Instructions
320/18/2 Reports
320/18/3 Hydrographic Publications
320/18/4 Hydrographic Catalogues
320/18/5 Magnetism
320/18/6 Incoming Information
320/18/7 Talos (Technical Aspects of the Law of the Sea)
320/18/8 International Chart Standardisation and Specifications for Hydrography
320/18/9 Gebco / Bathymetry
320/19 Fishery Patrols

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300 OPERATIONS 321 RESOLUTIONS OF INTERNATIONAL ORGANISATIONS

321 Resolutions of International Organisations

321/1 UN (United Nations)
321/1/1 Sea Rights Conference
321/1/2 International Civil Aviation Organisation (ICAO)
321/2 NATO
321/3 African Union (AU)
321/4 Geneva Convention

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300 OPERATIONS 322 SURVEY AND MAPPING

322 Survey and Mapping

322/1 Surveys
322/1/P Policy
322/1/1 Special Surveys for Planning
322/1/2 Engineering Surveys
322/1/3 Aerial Surveys
322/1/4 Cadastral Surveys
322/1/5 Geological Surveys
322/1/6 Hydrographc Surveys
322/2 Mapping
322/2/P Policy
322/2/1 Topographic Surveys
322/2/2 Photogrammetry
322/2/3 Cartography
322/2/3/P Policy
322/2/3/1 Nautical Charts
322/2/3/1/1 General Charts (Charts Not Specified Below)
322/2/3/1/2 Islands in the Southern Ocean
322/2/3/1/3 Penguin Islands
322/2/3/1/4 1: 600 000 Series Charts
322/2/3/1/5 1: 300 000 Series Charts
322/2/3/1/6 1: 150 000 Series Charts
322/2/3/1/7 Large Scale Charts
322/2/3/1/8 Fishing Plotting Charts
322/2/3/1/9 Small Craft Charts
322/2/4 Terrain Negotiability
322/2/5 Military Maps
322/2/6 Mapping Aerial Photographs
322/2/7 Remote Sensing Images
322/2/8 Digital Environmental Information
322/2/8/1 Terrain Mobility
322/2/8/2 Digital Terrain Models
322/2/8/3 Oceanography
322/2/8/4 Air Photos
322/2/8/5 Orthophotos
322/2/8/6 Remote Sensed Information
322/2/8/7 Command Information
322/2/8/8 War Games Information
322/2/8/9 Aeronautical Data
322/2/8/10 Cartographic Data

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300 OPERATIONS 323 OPERATIONAL PHOTOGRAPHY

323 Operational Photography

323/1 Aerial Photographs
[Only for Operational, Intelligence or Tactical Aerial Photographs]
323/1/P Policy
323/1/1 Requests for and Distribution of Aerial Photographs
323/1/2 Aerial Photography Tasks and Programmes
323/1/3 Storage and Safe-Keeping Aerial Photographs
323/1/4 Aerial Photo Interpretations and Analysis

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300 OPERATIONS 324 OPERATIONAL MOVEMENTS

324 Operational Movements

324/1 SA Army
324/1/1 By Road
324/1/2 By Air
324/1/3 By Sea
324/2 SA Air Force
324/3 SA Navy

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300 OPERATIONS 325

325 Series Closed

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300 OPERATIONS 326 VIOLATIONS

326 Violations
326/1 Violations of Borders
326/1/1 Own Forces
326/1/1/1 Personnel
326/1/1/2 Vehicles
326/1/1/3 Bombardment
326/1/2 Forces of Other Powers/Organisations
326/1/2/1 Personnel
326/1/2/2 Vehicles
326/1/2/3 Bombardment
326/2 Violation of Air Space
326/2/1 Own Aircraft
326/2/2 Aircraft of Other Powers/Organisations
326/2/3 Unidentified Flying Objects (UFO's)
326/3 Violation of Territorial Waters
326/3/1 Own Ships
326/3/2 Ships of Other Powers / Organisations

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300 OPERATIONS 327 BORDERS

327 Borders
327/1 International Borders
327/1/1 Land
327/1/2 Air
327/1/3 Sea
327/1/3/1 Continental Shelf
327/2 Provincial Borders
327/3 Command Borders
327/3/1 SA Defence Force
327/3/2 SA Police Service
327/3/3 Correctional Service

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300 OPERATIONS 328

328 Series Closed

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300 OPERATIONS 329 NATIONAL KEY POINTS

329 National Key Points

329/P Policy
329/2 Specified Important Place or Area
329/3 Evaluation of Potential National Key Points
329/4 Upkeep of National Key Point Registers
329/5 Management and Execution
329/5/1 Security
329/5/1/1 Availability of Security Officials
329/5/1/1/1 Acquisition of Qualifications and Competence Certificates
329/5/1/1/2 Control of Security Official Contractors
329/5/1/1/3 Training
329/5/1/1/3/1 Types of Training
329/5/1/1/3/1/1 Musketry
329/5/1/1/3/1/2 Shooting Competitions
329/5/1/1/3/1/3 Security Training
329/5/1/1/3/2 Instructors
329/5/1/1/4 Registration of Training Institutions
329/5/1/1/5 Inspections and Survey Programme
329/5/1/1/5/1 Security
329/5/1/1/5/2 Training Institutions
329/5/1/1/5/3 Security Personnel
329/5/1/1/6 Specifications of Weapons and Equipment
329/5/1/2 Security Evaluations
329/5/1/2/1 Security Plans
329/5/1/2/2 Contingency Plans
329/5/1/3 Incidents at National Key Points
329/5/1/4 Appointment of National Key Points for Security and Protection
329/5/1/5 Declaration of National Key Point Complex
329/5/1/6 Planning of Security Systems
329/5/1/6/1 Consultants and Advisers
329/5/1/6/2 Contractors
329/5/2 National Key Points
329/5/2/1 DOD
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
329/5/2/2 Other Organisations
329/6 Reports and Statements
329/6/1 Monthly Reports
329/6/2 Yearly Reports

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300 OPERATIONS 330 SUBVERSION

330 Subversion
330/1 Legal Warfare

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300 OPERATIONS 331 TREATIES

331 Treaties
331/1 Negotiations
331/2 Specific Treaties
331/2/1 Chemical Weapons Conventions
331/2/2 Certain Conventional Weapons Convention (CCW)
331/2/2/1 CCW Protocol I: Non-Detectable Fragments
331/2/2/2 CCW Protocol II: Mines, Booby Traps & Other Devices
331/2/2/3 CCW Protocol III: Incendiary Weapons
331/2/2/4 CCW Protocol IV: Laser Blinding Weapons
331/2/2/5 CCW Protocol V: Explosive Remnants of War
331/2/3 Anti-Personnel Mine Ban Treaty (Ottawa Convention)
331/2/4 Convention on Cluster Munitions (CCM) (Oslo Convention)

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300 OPERATIONS 332 INFORMATION WARFARE

332 Information Warfare

[This series is used for records on the establishment and maintenance of information warfare (IW) and
the components / elements thereof. For records on Electronic Warfare, see 317)
332/1 IW Governance
[This series is only used for governance related records regarding Information warfare in general. Use
the relevant sub series for governance related records on specific components / elements)
332/1/P Policy
332/1/1 Philosophy
332/1/2 Strategy
332/1/3 Doctrine
332/1/4 Master Plan
332/2 IW Operations
[For specific operations use 309 series and for special operations use 310 series)
332/2/1 Planning
332/2/1/1 Contingency Planning
332/2/1/1/1 National Level
332/2/1/1/2 Internal to the SANDF
332/2/1/1/3 SANDF Deployed
332/2/1/2 Ordered Missions IW Planning
332/3 Network Warfare
332/3/1 Master Plans
332/3/2 Doctrine
332/3/3 Research and Development
332/3/4 Operations
332/3/4/1 Concept of Operations
332/3/5 Evaluation
332/4 Psychological Warfare
332/4/1 Master Plan
332/4/2 Doctrine
332/4/3 Research and Development
332/4/4 Operations
332/4/4/1 Concept of Operations
332/4/5 Evaluation
332/5 Electronic Warfare
[For records on the execution of Electronic Warfare, see 317, for EW Operations see 317/5]
332/5/1 Master Plan
332/5/2 Doctrine
332/5/3 Research and Development
332/5/4 Evaluation
332/5/5 External EW Marketing Support
332/6 Information Domain Management
332/6/1 Master Plans
332/6/1/1 Information Based Warfare (IBW)
332/6/1/2 Command & Control Warfare (CCW)
332/6/1/3 Information Infrastructure Warfare (IIW)
332/6/2 Doctrine
332/6/3 Operations
332/6/3/1 Concept of Operations
332/6/4 Evaluations

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400 LOGISTICS 401 LOGISTIC SERVICES

400 LOGISTICS
401 Logistic Services
401/1 Facilities and Environmental Services
401/1/1 Needs
401/1/1/1 Property and Accommodation
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
401/1/1/2 Building Works and Structures
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
401/1/2 Offers, Acquisition and Alienation of Estates and Servitude
401/1/2/P Policy
[Further subdivision according to Appendix B: List of Properties]
401/1/2/1 Properties
[Further subdivision according to Appendix B: List of Properties]
401/1/2/2 Servitudes and Other Rights
[Further subdivision according to Appendix B: List of Properties]
401/1/3 Control of Properties and Accommodation
[All aspects of hiring, lease, allocation and cancellation of hiring of DOD controlled property or in use by
the DOD will be dealt with in this subseries.]
401/1/3/P Policy
401/1/3/1 Properties Incl Sidings and Classification Shooting Ranges
[Further subdivision according to Appendix B: List of Properties]
401/1/3/2 Commando Shooting Ranges
[Further subdivision according to Unit Codes]
401/1/3/3 Accommodation
[Further subdivision for Permanent Force HQ's and Units according to Properties]
[Further subdivision for Reserve Force and Commando Units according to Unit Codes]
401/1/3/4 Naming of Buildings, Streets and Areas
[Further subdivision according to Appendix B: List of Properties]
401/1/3/4/P Policy
401/1/3/5 Allocation of Numbers to Government Buildings and Structures
[Further subdivision according to Appendix B: List of Properties]
401/1/3/6 Authorisation for the Demolition of Government Buildings and Structures
[Further subdivision according to Appendix B: List of Properties]
401/1/3/7 Application of Properties Adjacent to DOD Properties
[Further subdivision according to Appendix B: List of Properties]
401/1/3/8 Declaration of Historic Monuments
(Closed-See 401/1/3/14)
401/1/3/9 Environmental Services in the DOD
[Further subdivision according to Appendix B: List of Properties]
401/1/3/9/P Policy
401/1/3/9/3 Ecological Management Plans
401/1/3/9/4 Water Conservation
401/1/3/9/4/1 Marine Conservation
401/1/3/9/5 Soil Conservation
401/1/3/9/5/1 Prevention of Soil Erosion
401/1/3/9/5/2 Combating of Soil Erosion
401/1/3/9/5/3 Reclamation of Eroded Soil

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401/1/3/9/6 Management of Flora

401/1/3/9/6/1 Conservation of Rare Plant Species
401/1/3/9/6/2 Burning Programmes
401/1/3/9/6/3 Prevention and Combating of Veld fires
401/1/3/9/6/4 Control of Weeds
401/1/3/9/6/5 Control of Bush Encroachment (Indigenous)
401/1/3/9/6/6 Relocation of Indigenous Flora
401/1/3/9/7 Management of Fauna
401/1/3/9/7/1 Conservation of Rare Animal Species
401/1/3/9/7/2 Relocation of Indigenous Animal Species
401/1/3/9/7/2/1 Donation of Game to DOD
401/1/3/9/7/3 Control of Exotic Animal Species
401/1/3/9/7/4 Control of Problem Animals (Indigenous)
401/1/3/9/7/5 Disposal of Excess Game
401/1/3/9/7/5/1 Shooting
401/1/3/9/7/5/2 Translocation
401/1/3/9/7/5/3 Exchange
401/1/3/9/7/5/4 Sale
401/1/3/9/7/5/5 Donation of Game to External Organisations
401/1/3/9/7/6 Keeping of Indigenous Animals in Captivity
401/1/3/9/7/7 Wild Census
401/1/3/9/7/8 Animal Mortalities
401/1/3/9/8 Special Conservation Areas
401/1/3/9/8/1 Nature Reserves
401/1/3/9/8/2 Natural Heritage Areas
401/1/3/9/8/4 National Parks
401/1/3/9/8/5 Protected Natural Environment
401/1/3/9/8/6 Conservancies
401/1/3/9/9 Violations iro Environmental Services
401/1/3/9/10 NDF Environmental Emblem
401/1/3/11 Farming on State Property
[Further subdivision according to Appendix B: List of Properties]
401/1/3/11/P Policy
401/1/3/11/1 Farming Activities
401/1/3/11/1/1 By Individuals / Organisations
[Correspondence wrt specific farming activities must be dealt with on files in 401/1/3/11/2 series]
401/1/3/11/1/1/1 Regimental Funds
401/1/3/11/1/1/2 Terrain Care Takers
401/1/3/11/1/2 Specific Farming Activities
401/1/3/11/1/2/1 Grazing
401/1/3/11/1/2/1/1 Emergency Grazing
401/1/3/11/1/2/1/2 Grazing for Veld Management
401/1/3/11/1/2/2 Sustainable Utilisation of Vegetation
401/1/3/11/1/2/3 Keeping of Stock / Animals
401/1/3/11/1/2/3/1 Horses
401/1/3/11/1/2/3/2 Bees
401/1/3/11/2 Prospecting and Mining
401/1/3/11/3 Erecting of Power Lines and Pipe Lines
401/1/3/12 Base Environmental Management in the DOD
401/1/3/12/P Policy
401/1/3/12/1 Beautification of Bases

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400 LOGISTICS 401 LOGISTIC SERVICES

401/1/3/12/1/1 Planting of Trees

401/1/3/12/2 Environmental Education in the DOD
401/1/3/12/2/P Policy
401/1/3/12/2/1 Awareness Lectures
401/1/3/12/2/1/1 Ecological Management Course At the Military Academy
401/1/3/12/2/1/2 Lectures at Training Units and Bases
401/1/3/12/2/1/3 Lectures at Military Conferences
401/1/3/12/2/2 Awareness Material
401/1/3/12/3 Competitions
401/1/3/12/3/1 Floating Trophy for Ecological Management in the DOD
401/1/3/12/3/2 Floating Trophy for Base Environmental Management in the DOD
401/1/3/12/3/3 Floating Trophy for Environmental Education in the DOD
401/1/3/12/3/4 Floating Trophy for Environmental Services in the DOD
401/1/3/12/3/5 SA National Parks Trophy for Military Integrated Environmental Management
401/1/3/12/3/6 Aquator Award for Water Efficiency
401/1/3/12/3/7 Electrowise Award for Energy Efficiency
401/1/3/12/4 Publicity iro Nature and Environmental Conservation in the DOD
401/1/3/12/5 Horticultural Services
401/1/3/12/6 Environmental Pollution
401/1/3/12/6/1 Air Pollution
401/1/3/12/6/2 Water Pollution
401/1/3/12/6/3 Soil Pollution
401/1/3/12/6/4 Litter
401/1/3/12/6/5 Noise Pollution
401/1/3/12/6/6 Waste Disposal Sites
401/1/3/13 Ecological Planning in the DOD
401/1/3/13/P Policy
401/1/3/13/1 Ecological Impact Studies
401/1/3/13/2 Zoning of Areas for Conservation Purposes
401/1/3/13/3 Ecological Impacts of Military Activities
401/1/3/13/4 Environmental Planning At Provincial Level
401/1/3/13/4/1 Environmental Planning: Western Cape
401/1/3/13/4/2 Environmental Planning: Northern Cape
401/1/3/13/4/3 Environmental Planning: Free State
401/1/3/13/4/4 Environmental Planning: Eastern Cape
401/1/3/13/4/5 Environmental Planning: Kwazulu-Natal
401/1/3/13/4/6 Environmental Planning: Mpumalanga
401/1/3/13/4/7 Environmental Planning: Limpopo
401/1/3/13/4/8 Environmental Planning: Gauteng
401/1/3/13/4/9 Environmental Planning: Northwest
401/1/3/13/5 Geographic Information System (GIS) for the DOD Environmental Services
401/1/3/14 Cultural Resource Management
401/1/3/14/P Policy
401/1/3/14/1 National Monuments
401/1/3/14/1/1 Declaration of National Monuments
401/1/3/14/2 Graves and Cemeteries
401/1/3/14/2/1 Civilian Graves
401/1/3/14/2/2 Military Cemeteries
401/1/4 Control and Classification of Accommodation
[All aspects concerning hiring, leasing, allocation and cancellation of accommodation should be dealt
with in this series.]

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401/1/4/P Policy
401/1/4/1 Married Quarters: Hired Units
[Further subdivision according to Appendix B: List of Properties]
401/1/4/2 Married Quarters: Government Property
[Further subdivision according to Appendix B: List of Properties]
401/1/4/3 Single Quarters
[Further subdivision according to Appendix B: List of Properties]
401/1/4/4 Housing for General Assistants
[Further subdivision according to Appendix B: List of Properties]
401/1/5 Building Works
401/1/5/P Policy
401/1/5/1 Major Works
[Application for Major Works should be done on the 401/1/1/2 subseries]
[Further subdivision according to Appendix B: List of Properties]
401/1/5/1/P Policy
401/1/5/2 Minor Works and Requisition Services
[Further subdivision according to Appendix B: List of Properties]
401/1/5/2/P Policy
401/1/5/3 Building and Maintenance of Sportsfields and Related Buildings
[Further subdivision according to Appendix B: List of Properties]
401/1/5/3/P Policy
401/1/5/4 Repairs and Renovations
[Further subdivision according to Appendix B: List of Properties]
401/1/5/4/P Policy
401/1/5/5 Reclassification of Buildings
[Further subdivision according to Appendix B: List of Properties]
401/1/5/6 Application for Execution of Task with Non-Government Funds
[Further subdivision according to Appendix B: List of Properties]
401/1/5/6/P Policy
401/1/5/7 Geological Reports
401/1/5/8 Specifications for Building Works and Related Materials
401/1/5/9 Erection of Temporary Prefabricated Buildings
401/1/5/9/1 Field Shower and Laundry Facilities
401/1/5/10 Adornment of Unit Lines
401/1/6 Tasks Carried Out By DOD Works Organisation
401/1/6/P Policy
401/1/6/1 Army Field Engineering Tasks
401/1/6/1/1 Landmine Warfare
401/1/6/1/2 Construction Works
401/1/6/1/3 Water Supplies
401/1/6/1/4 Bridge building and river crossing tasks
401/1/6/1/5 Deforestation
401/1/6/2 Air Force Works Division Tasks
401/1/6/3 Navy Works Division Tasks
401/1/7 Airfields
401/1/7/P Policy
401/1/7/1 Design
401/1/7/2 Construction and Maintenance
401/1/7/2/1 Military Airfields
401/1/7/2/2 Civilian Airfields
401/1/7/2/3 Heliports

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400 LOGISTICS 401 LOGISTIC SERVICES

401/1/7/2/4 Taxi Ways

401/1/7/3 International Codification and Cataloguing
401/1/8 Fuel-Installations
[Further subdivision according to Appendix B: List of Properties]
401/1/9 Consultant Engineering Services
401/2 Transport Services
401/12/P Policy
401/2/1 Provision of Free Transport Services
401/2/1/1 By Private Organisations/Persons
401/2/2 Road Transport
401/2/2/P Policy
401/2/2/1 Personnel
401/2/2/1/1 For Official Duty
401/2/2/1/2 Official: for DOD Personnel and Their Families
401/2/2/1/3 For Civilians
401/2/2/1/4 For Personnel of Other State Departments
401/2/2/1/5 At Refund
401/2/2/1/6 Subsidised
401/2/2/1/7 Hiring of Vehicles
401/2/2/1/8 Use of Official Transport for Private Purposes
401/2/2/1/9 Use of Private Transport for Official Purposes
401/2/2/2 Equipment
[Further subdivision according to Appendix A: List of Commodities]
401/2/3 Rail Transport
401/2/3/1/1 Personnel
401/2/3/1/2 Equipment
401/2/3/1/3 Time Tables and Travelling Schedules
401/2/4 Air Transport
401/2/4/1 SA Air Force Scheduled Flights
401/2/4/1/1 Personnel
401/2/4/1/2 Equipment
401/2/4/1/3 Time Tables and Travelling Schedules
401/2/4/2 SA Air Force Special Flights
401/2/4/2/1 Personnel
401/2/4/2/2 Equipment
401/2/4/3 SAA Scheduled Flights
401/2/4/3/1 Personnel
401/2/4/3/2 Equipment
401/2/4/3/3 Time Tables Travelling Schedules
401/2/4/4 SAA Chartered Flights
401/2/4/5 Safair
401/2/4/5/1 Personnel
401/2/4/5/2 Equipment
401/2/5 Shipping
401/2/5/1 SA Navy
401/2/5/2 Safmarine
401/2/5/3 Other Shipping Lines
401/2/6 Transport Agreements
401/2/6/1 With Local Authorities and Bus Companies
401/2/7 Inspections and Inspection Reports

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400 LOGISTICS 401 LOGISTIC SERVICES

401/2/8 Transport Returns and Reports

[Further subdivision according to Unit Codes]
401/2/8/1 Trips Away From Headquarters
[Further subdivision according to Unit Codes]
401/2/8/2 At Repayment
401/2/8/3 Official Transport
401/2/8/3/1 For Leisure Utilisation
401/2/8/3/2 Duty Busses
401/2/8/4 Unauthorised Trips
[Further subdivision according to Unit Codes]
401/2/8/5 Return of SAA Trips by DOD Personnel
401/2/8/6 Reports on Misuse of Transport
401/2/9 Trip Authorisations
401/2/10 DOD Drivers Licences and Tests
401/2/11 Vehicle Log Books
401/2/12 Transport Permits
401/2/13 Petrol Permits
401/2/14 Road Safety
401/3 Photographic Services
401/3/1 Photography (Conventional)
401/3/1/1 Planning
401/3/1/2 Production
401/3/1/3 Requisition and Distribution
401/3/1/4 Distribution/Gathering of Information
401/3/1/5 Interpretation and Analysis
401/3/1/6 Quality Control
401/3/1/7 Cine-Photography
401/3/2 Micro Photography
401/3/2/1 Planning
401/3/2/2 Production
401/3/2/3 Requisition and Distribution
401/3/2/4 Distribution/Gathering of Information
401/3/2/5 Interpretation and Analysis
401/3/2/6 Quality Control
401/3/2/7 Cine-Photography
401/3/3 Aerial Photography
[See 323/1 subseries for Operational Aerial Photography]
401/3/3/1 Planning
401/3/3/2 Production
401/3/3/3 Requisition and Distribution
401/3/3/4 Distribution/Gathering of Information
401/3/3/5 Interpretation and Analysis
401/3/3/6 Quality Control
401/3/3/7 Cine-Photography
401/3/4 Underwater Photography
401/3/4/1 Planning
401/3/4/2 Production
401/3/4/3 Requisition and Distribution
401/3/4/4 Distribution/Gathering of Information
401/3/4/5 Interpretation and Analysis

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400 LOGISTICS 401 LOGISTIC SERVICES

401/3/4/6 Quality Control

401/3/4/7 Cine-Photography
401/4 Printing Services
401/4/1 Planning and Research
401/4/2 Requisitions for Printing
401/4/2/1 By 1 Military Printing Unit
401/4/2/2 By SA Navy
401/4/2/3 By Government Printer
401/4/3 Control
401/4/3/1 Accounting Procedure
401/4/3/2 Standards and Specifications
401/4/3/3 Inspections and Inspection Reports
401/4/3/4 Returns
401/5 Catering Services
401/5/P Policy
401/5/1 Cooking Schools
401/5/2 Cooking Competitions
401/5/3 Systems of Nutrition
401/5/3/1 Pre prepared Frozen Food
401/5/3/2 Refrigerated Nutritional Systems
401/5/3/3 Nutritional Systems on Submarine
401/5/3/4 Combat Vehicles
401/5/3/5 Meat System
401/5/4 Mess Planning
[Further subdivision according to Unit Codes]
401/5/5 VIP Flights
401/5/6 Nutrition
401/5/6/1 Therapeutic Diets and Nutrients
401/5/6/1/1 Recipes
401/5/6/2 Publications on Dietetics
401/5/6/3 Diets of Ethnic Groups
401/5/6/4 Nutritional Inspections
401/5/7 Nutrient Analysis of Food and Drinks
401/5/8 Entertainment of VIP Guests
401/5/9 Service Personnel
401/5/10 Contracting of Catering Services
401/6 Laundry Services
401/6/P Policy
401/6/1 Tenders
401/7 Codification and Cataloguing
401/7/P Policy
401/7/1 Planning
401/7/2 Research and Development
401/7/2/1 FIIGS and Description Patterns
401/7/2/2 Item Names
401/7/3 International Codification and Cataloguing
401/7/3/1 Manufacturers Code Number
401/7/3/2 Users Registration
401/7/3/3 Updating Data
401/7/3/4 Manufacturers' Spare Parts and Drawing Number System

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400 LOGISTICS 401 LOGISTIC SERVICES

401/7/3/5 Codification Contracts

401/7/3/6 Incoming Transparency Strips
401/7/3/7 Codification of Equipment
401/7/3/8 Spare Parts Lists for Codification and Screening
401/7/3/9 Processing and Control of Codified Stores
401/7/3/10 Codification Irregularities
401/7/4 Standardisation and Centralisation
401/7/4/P Policy
401/7/4/1 SANDF Standards and Specifications
401/7/4/2 CKS and SABS Standards
401/7/4/3 Foreign Military Standards and Specifications
401/7/4/4 Foreign Commercial Standards and Specifications
401/7/5 Cataloguing of SANDF Stores
[Further subdivision according to Appendix A: List of Commodities]
401/7/5/P Policy
401/7/6 Identification and Codification
[Further subdivision according to Appendix A: List of Commodities]
401/7/7 Reports
401/7/8 Codification Branches in the RSA
401/7/10 Codification Connection
401/8 (Fire Fighting) > Fire and Rescue Services
[Description changed wef 27/03/2006]
401/8/P Policy
401/8/1 Fire Breaks (Closed)
[Note: This file is closed wef 27/03/2006. See 401/1/3/9/6/2 for Burning Programmes and 401/1/3/9/6/3
for Prevention and Combating of Veld Fires]
401/8/2 Routine Enquiries
401/8/3 Fire Fighting and Rescue
401/8/4 Fire Safety
[Use 402/16 for other OHS related correspondence.]
401/8/5 Fire and Rescue Service Assistance
401/8/6 Fire and Rescue Service Evaluation Reports/ Statistics
[Further subdivision can be done by opening a case file according to Appendix B: List of Properties]
401/9 Hairdressing Services
401/9/P Policy
401/10 Postal Services
401/11 Bank Facilities
401/12 Rations and Accommodation for Non SANDF Personnel
401/12/2 Refugees
401/13 Logistic Competitions
401/14 Miscellaneous Logistical Services by Private Companies
401/14/1 Nursing Services
401/14/2 Cleaning Services
401/14/3 Security Services
401/14/4 Professional Services
401/14/5 Garden Services
401/14/6 Furniture Services
401/14/7 Documentation Services
401/14/8 Funeral Services

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400 LOGISTICS 401 LOGISTIC SERVICES

401/15 Rations and Accommodation

401/15/P Policy
401/16 Alternative Service Delivery
[This series is used for correspondence wrt obtaining of services through Alternative Service Delivery
(ASD) methods, prior to the procurement and contracting process. For correspondence wrt Tenders see
403/4 and for correspondence wrt Contracts, Agreements and Related Matters see 505/5. For records
wrt the ASD Implementation Board see 521/3/16/1/4.]
[Where subdivision according to organisational structures is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure should be used]
401/16/P Policy
401/16/1 Potential ASD Functions
[This file must only be used for records wrt the identification of potential ASD functions and options.
Use 401/16/2 for correspondence wrt approved ASD projects.]
401/16/2 ASD Projects
[Files in this series are used for all correspondence wrt approved ASD projects, including feasibility
studies and treasury approval. For records wrt the procurement and contracting process of ASD see
403/4 Tenders and 505/5 Contracts, Agreements and Related Matters.]
401/16/2/1 DOD Corporate Level
[This reference should be used for ASD projects where more than one Service or Division are involved.
Further subdivision can be done by opening a case file for each project by adding a registered case
number, starting anew each year eg 401/16/2/1(1/2003)]
401/16/2/2 Individual Services / Divisions
[Where subdivision according to organisational structures is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure should be used eg 401/16/2/2-3/3 = Alternative Service Delivery
- Chief of the Army. Further subdivision can be done by opening a case file for each ASD project by
adding the registered case number, starting anew each year eg 401/16/1 – 3/3 (3/2003)]

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400 LOGISTICS 402 LOGISTICAL MANAGEMENT

402 Logistical Management

402/1 Determination of Needs
402/1/P Policy
[Further subdivision according to Appendix A: List of Commodities]
402/2 Offers
402/2/P Policy
402/2/1 By Foreign Institutions
[Further subdivision according to Countries: 311/1]
[Further subdivision according to Appendix A: List of Commodities]
402/2/2 By Local Institutions
402/2/3 By Arms Dealers
402/2/4 By State Departments/ Semi State Departments/ Provincial Administrations
402/3 Testing and Evaluation of Stores and Equipment
[Further subdivision according to Appendix A: List of Commodities.]
402/3/P Policy
[Further subdivision according to Appendix A: List of Commodities.]
402/4 Demonstrations
[Further subdivision according to Appendix A: List of Commodities.]
402/4/P Policy
[Further subdivision according to Appendix A: List of Commodities.]
402/5 Inventions
402/5/P Policy
402/6 Standardisation of Stores and Equipment
[Further subdivision according to Appendix A: List of Commodities.]
402/6/P Policy
402/7 Standards and Specifications for SANDF Stores and Equipment
[Further subdivision according to Appendix A: List of Commodities.]
402/7/P Policy
402/8 Documentation about Stores and Equipment of Other Defence Forces
[Further subdivision according to Appendix A: List of Commodities.]
402/8/P Policy
402/9 Research and Development Investigations
[Further subdivision according to Appendix A: List of Commodities.]
402/9/P Policy
402/10 Design
[Further subdivision according to Appendix A: List of Commodities.]
402/11 Privatisation
402/12 Integrated Logistical Support
402/12/P Policy
402/13 Management of Weapon Systems and Combat Support Systems
402/13/P Policy
402/13/1 Management of Specific Systems
[Open a file for each system according to Appendix A: List of Commodities]
402/14 Configuration Management
402/15 Quality Management
[For correspondence wrt Quality Control of Supplies, see 403/8 Quality Control]

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400 LOGISTICS 402 LOGISTICAL MANAGEMENT

402/15/1 Management Reviews

402/16 Occupational Health and Safety
[For correspondence on fire safety use 401/8/4 Fire Safety]
402/16/P Policy
402/16/1 Inspections
402/16/2 Reports
402/16/3 Hazardous Installations
402/17 Colour Management
402/17/P Policy
402/18 Ergonomics
402/18/P Policy

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400 LOGISTICS 403 ACQUISITION OF EQUIPMENT AND SUPPLIES

403 Acquisition of Equipment and Supplies

403/P Policy
403/1 Purchases
403/1/P Policy
403/1/1 By Government Buyer
Further subdivision according to Appendix A: List of Commodities]
403/1/2 By Armscor
[Further subdivision according to Appendix A: List of Commodities]
403/1/3 In Foreign Countries (By DOD)
[Further subdivision according to Appendix A: List of Commodities]
403/1/4 Locally (By DOD)
[Further subdivision according to Appendix A: List of Commodities]
403/1/5 Casual Purchases By Means of DD 556
[Further subdivisions according to Appendix A: List of Commodities]
403/1/6 Eventual Consumers Certificate
403/2 Local Production and Production Authorities
[Further subdivision according to Appendix A: List of Commodities]
403/2/P Policy
403/3 Gifts
403/3/P Policy
403/3/1 To the Government
[Further subdivision according to Appendix A: List of Commodities]
403/3/2 To the DOD
[Where subdivision according to organisational structures is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure should be used.]
403/3/3 To DOD Personnel
403/4 Tenders
[Further subdivision according to Appendix A: List of Commodities]
403/4/P Policy
403/5 Hiring of Equipment
[Further subdivision according to Appendix A: List of Commodities]
403/5/P Policy
403/6 Commandeering of Equipment
[Further subdivision according to Appendix A: List of Commodities]
403/6/P Policy
403/7 Accumulation of Strategic Stores
[Further subdivision according to Appendix A: List of Commodities]
403/7/P Policy
403/8 Quality Control
[For Quality Management see 402/15]
403/8/P Policy
403/9 Export Control
403/10 Procurement Irregularities
[Further subdivision is done by numbering investigations consecutively starting anew every year eg
403/10 - 1/2001]
403/11 Management of Suppliers
403/11/P Policy

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400 LOGISTICS 403 ACQUISITION OF EQUIPMENT AND SUPPLIES

403/11/1 Supplier Performances

[Further subdivision can be made by adding the relevant supplier code]
403/12 Returns
403/12/1 Purchases
403/12/2 Rentals
403/12/3 Bids and Price Quotations
403/12/4 Irregularities

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400 LOGISTICS 404 MAINTENANCE

404 Maintenance
404/P Policy
404/1 Maintenance and Repair
404/1/P Policy
404/1/1 By DOD
[Further subdivision according to Appendix A: List of Commodities]
404/1/2 By Civilian Authorities
[Further subdivision according to Appendix A: List of Commodities]
404/1/2/P Policy
404/2 Reconditioning and Reconstruction
[Further subdivision according to Appendix A: List of Commodities]
404/2/P Policy
404/3 Modifications and Conversions
[Further subdivision according to Appendix A: List of Commodities]
404/3/P Policy
404/4 Salvaging and Recovery
[Further subdivision according to Appendix A: List of Commodities]
404/4/P Policy
404/5 Design of Workshops
404/6 Programmed Repair Tasks
404/7 Refuelling
404/8 Preservation
[Further subdivision according to Appendix A: List of Commodities]
404/8/P Policy
404/9 Packing
[Further subdivision according to Appendix A: List of Commodities]

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400 LOGISTICS 405 ADMINISTRATION OF COMMODITIES

405 Administration of Commodities

405/P Policy
405/1 Management of Commodities
[Correspondence regarding storing, preservation, transfer, issuing within units, restrictions on use of
commodities and installation of equipment is filed in this subseries.]
[Further subdivision according to Appendix A: List of Commodities.]
405/2 Requisition and Issuing by Depots
[Correspondence regarding requisitioning by units and issuing by depots is dealt with in this subseries]
[Further subdivision according to Unit Codes]
405/3 Returning of Superfluous, Obsolete and Unserviceable
Stores/Equipment
[Further subdivision according to Unit Codes]
[Further subdivision according to Appendix A: List of Commodities]
405/4 Receipt of Vouchers
[Further subdivision according to Unit Codes]

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400 LOGISTICS 406 CONTROL OF STORES

406 Control of Stores

406/1 Accounting Procedures
[Further subdivision according to main subdivisions of Appendix A: List of Commodities]
406/1/P Policy
406/2 Stock-Taking
[Further subdivision by adding Unit Codes, Eg: 406/2/0522: Stocktaking: Unit]
[Stocktaking certificates and handing over certificates between commanders are placed on this file]
406/2/P Policy
406/3 Registration and Identification Marks
[Further subdivision according to main subdivisions of Appendix A: List of Commodities]
406/3/P Policy
406/4 Damage to and Loss of Government Property
[Further subdivision according to Appendix A: List of Commodities]
406/4/P Policy
406/5 Found Stores and Equipment
[Further subdivision according to main subdivisions of Appendix A: List of Commodities]
406/5/P Policy
406/6 Scales of Issue
[Further subdivision according to main subdivisions of Appendix A: List of Commodities]
406/6/P Policy
406/7 Loan Accounts
[Loan Accounts to other institutions are seen as aid and are dealt with in the 311/- series]
[Further subdivision is done by adding unit code of receiving units]
406/7/P Policy
406/8 Equipment Tables and Schedules
406/8/P Policy
406/8/1 Equipment Tables
[Further subdivision according to Unit Codes]
[Further subdivision according to Appendix A: List of Commodities]
406/8/2 Equipment Schedules
406/9 Price Lists
[Further subdivision according to main subdivisions of Appendix A: List of Commodities]
406/9/P Policy
406/10 Accounting for Shortages in Personal Kit
[Further subdivision according to Unit Codes]
406/10/P Policy
406/11 Dress Regulations
406/11/P Policy
406/11/1 SA Army
[If necessary the following standard subdivision can be used: /1 Regular Force /2 Reserve Force /3
Commandos]
[Where a file is required for individual units, eg Reserve Force Units with special uniforms, Unit Codes
can be used.]
406/11/2 SA Air Force
406/11/3 SA Navy
406/11/4 PSAP Serving in the DOD
406/11/5 Detainees and Prisoners of War
406/11/9 SAMHS

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400 LOGISTICS 406 CONTROL OF STORES

406/12 Inspections and Reports

406/12/1 Technical Inspections and Reports
[Further subdivision according to main subdivisions of Appendix A: List of Commodities]
406/12/2 Deficiency Reports
[Further subdivision according to main subdivisions of Appendix A: List of Commodities]
406/12/3 Negligence Reports
[Further subdivision according to main subdivisions of Appendix A: List of Commodities]
406/12/4 Accident Reports
406/12/4/1 Aircraft
406/12/4/1/P Policy
406/12/4/1/1 Accidents
[An individual file is opened for each accident. Numbering of files starts anew each year eg:
406/12/4/1/1-2002/1, 406/12/4/1/1-2002/2]
406/12/4/1/2 Incidents
[Further subdivision can be done by adding standard numbers as allocated by C Air Force]
[In Cases of Inquiry, an individual file will be opened per incident. Numbering of files starts anew every
year, eg: 406/12/4/1/2-2002/1, 406/12/4/1/2-2002/2]
406/12/4/1/3 Near Accidents
[Further subdivision as for 406/12/4/1/2]
406/12/4/1/4 Near Miss
[Further subdivision as for 406/12/4/1/2]
406/12/4/1/5 Bird Collisions
[Further subdivision as for 406/12/4/1/2]
406/12/4/2 Vehicles
[Further subdivision by adding registration number, eg: 406/12/4/2 (BKB203M)]
406/12/4/3 Vessels
406/12/4/4 Other Stores/Equipment
[Further subdivision according to Appendix A: List of Commodities]
406/12/5 General Inspections and Reports
406/12/6 Damage Reports
406/12/7 Workshop Report of Supplies and Rejection Certificates
406/12/8 Workshop Management Activities
406/12/9 Aircraft Difficulty Reports
406/12/10 Accidents Returns
[Further subdivision according to Appendix A: List of Commodities]
406/12/11 Status and Progress Reports
[Further subdivision according to Appendix A: List of Commodities]
406/12/12 Treasury Inspection Reports
[Where subdivision according to organisational structures is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure should be used.]
406/13 Accounting of Stores Discrepancies
406/13/P Policy
406/13/1 Per Unit
[Further subdivision according to Unit Codes]
406/13/2 Schedules for Approval
406/13/2/1 By Treasurer
406/13/2/2 By C SANDF
406/13/2/2/1 General
406/13/2/2/3 Fuel
406/13/2/2/4 Livestock
406/13/2/3 By Chief of Combat Service/Chief of Supporting Service/Chief of Staff

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400 LOGISTICS 406 CONTROL OF STORES

[Where subdivision according to organisational structures is required, numbers as indicated in Appendix

E to the DOD File Plan: DOD Structure should be used.]
406/13/2/4 By Comd/Formation/Group
406/14 Disposal of Stores/Equipment
[Sales and Gifts to Other Authorities are seen as Aid / Co-operation and are dealt with on the 311/-
series]
406/14/P Policy
406/14/1 Disposal Selection Board
[Further subdivision according to Unit Codes]
406/14/2 Selling of Stores and Equipment
406/14/2/1 To DOD Members
406/14/2/2 To DOD Clubs
406/14/2/3 Public Auctions and Auctioning Services
406/14/3 Destruction and Cannibalisation
[Further subdivision according to main subdivisions of Appendix A: List of Commodities]
406/14/3/P Policy
[Further subdivision according to main subdivisions of Appendix A: List of Commodities]
406/14/4 Gifts to Individuals
406/14/5 Visits to Unit and Rectification of Disposal Procedures
406/15 Returns of Supplies/Equipment
[Further subdivision by using list of Appendix A: List of Commodities, eg: 406/15/1: Logistic Returns:
Ammunition and Explosives]
406/15/P Policy
406/16 Short Titles
[Further subdivision according to main subdivisions of Appendix A: List of Commodities]
406/16/P Policy
406/17 Boards of Inquiry on Logistic Matters
[Further subdivision according to Unit Codes]
406/17/P Policy
406/18 Summary Investigations into Logistic Matters
406/18/P Policy

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400 LOGISTICS 407 LOGISTIC DOCTRINES

407 Logistic Doctrines

407/1 Logistic Doctrines
407/1/1 SA Army
407/1/1/1 Operational Logistics
407/1/2 SA Air Force
407/1/3 SA Navy
407/1/3/1 Operational Support Baselines
407/1/4 SA Medical Service

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500 DEPARTMENTAL MANAGEMENT 501 COMMAND AND CONTROL

500 DEPARTMENTAL MANAGEMENT

501 Command and Control
501/1 Command and Control
501/1/1 DOD
501/1/1/P Policy
501/1/2 Other Defence Forces
501/1/3 Other Organisations
501/1/3/1 Armscor
501/2 Delegation of Powers
501/2/P Policy
501/2/1 By Minister
501/2/2 By C SANDF
501/2/3 By Head of Service
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 501/2/3-
3/3 Delegation of Power By Chief of the Army.]
501/2/14 By Command / Group / Formation Commanders
501/2/15 By Unit Commanders
501/2/17 By Secretary for Defence
501/3 Taking over Duties and Responsibilities
501/3/P Policy
501/4 Objectives
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 501/4- 3/3
Objectives - Chief of the Army]
501/4/P Policy
501/4/1 Objectives of Directorates
501/5 Command Directives
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 501/2 - 3/3
Command Directives - Chief of the Army]
501/6 Management Directives
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 501/6 - 3/3
Management Directives - Chief of the Army]
501/7 Duty Sheets
501/7/1 Officers
501/7/2 Other Ranks
501/7/3 PSAP
501/8 Progress Reports
501/8/1 To Minister of Defence
501/8/2 To C SANDF
501/8/3 To Defence Command Council
501/8/4 To Defence Staff Council
501/8/5 Annual Reports
501/8/6 Incident and Situation Reports
501/8/6/P Policy
501/8/7 Monthly Reports

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500 DEPARTMENTAL MANAGEMENT 501 COMMAND AND CONTROL

501/8/8 Quarterly Reports

501/9 Command Information
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used]
501/10 Cabinet Memorandums
501/12 Briefings (To and By)
[For Intelligence Briefings see the 205/11 series.]
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
501/12/P Policy
501/13 Organisation Performance Management
[This series is also used for productivity and assessment, evaluation and monitoring of corporate
activities as part of performance improvement.]
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 501/13-
3/4 = Organisation Performance Management - SA Air Force
[For HR Performance Management, see 105/28; for individual performance agreements use 105/28/1.]
501/13/P Policy
501/13/2 Competition
501/13/3 Suggestions
501/14 Post Descriptions and Profiles
501/15 Monitoring: Execution of Defence Policy
501/15/P Policy
501/16 Anti Fraud Management
501/16/P Policy
501/16/1 Specialist Services
501/16/1/1 Research and Development
501/16/1/2 Legal Research
501/16/1/3 Good Governance
501/16/2 Fraud Prevention
501/16/2/1 On HR
501/16/2/2 On Risk Assessment
501/16/2/3 On Logistics
501/16/2/4 On Information Technology
501/16/2/5 On Acquisition and Procurement
501/16/3 Fraud Detection
501/16/3/1 Whistle Blowing
501/16/3/2 Fraud Data
501/16/4 Fraud Investigations, Monitoring and Prosecution
[This series is only used for correspondence wrt Fraud Investigations, Monitoring and Prosecution. For
other investigations, see 106/4 Preliminary Investigations and 106/5 Summary Investigations.]
501/16/4/1 Investigations
501/16/4/1/1 Forensic Auditing
501/16/4/1/2 Forensic Investigations
501/16/4/2 Monitoring
501/16/4/2/1 Forensic Monitoring
501/16/4/2/2 Forensic Investigations
501/16/4/3 Prosecution
[Case files may be opened for individual prosecutions. Numbering starting anew each year]
501/16/5 Corruption and Fraud Prevention Plan

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500 DEPARTMENTAL MANAGEMENT 501 COMMAND AND CONTROL

501/16/5/1 Conducting Corruption and Fraud Prevention

501/16/5/2 Corruption and Fraud Communication
501/16/5/3 Corruption and Fraud Promote Ethics
501/16/5/4 Corruption and Fraud Directives
501/17 Management of Intellectual Property
501/17/P Policy
501/18 Risk Management
[For records wrt the Departmental Resource Risk Management Workgroup, see 521/3/14/1/3. For
records wrt Fraud Prevention based on risk assessment see 501/16/2/2.]
501/18/P Policy
501/18/1 Risk Register
[This file must be used for records documenting risk identification, risk assessment, risk prioritisation.]
501/18/2 Risk Management Plan
501/18/3 Reports
501/19 Management of Compliance
[Use for the the management of compliance with mandatory or optional national and international
accountability, fiscal, legal, regulatory or quality standards or requirements to which the DOD is subject.
For Risk Management see 501/18, for Audits see 506.]

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500 DEPARTMENTAL MANAGEMENT 502 ORGANISATIONAL CONTROL

502 Organisational Control

502/1 Establishment and Disbandment of Headquarters and Units
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
502/1/P Policy
502/2 Designations and Redesignations of Headquarters and Units
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
502/3 Precedence of Headquarters and Units
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
502/4 Granting of Self-Accounting Status
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
502/5 Establishment and Disbandment of Corps/Functional Groups
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
502/6 Allocation and Transfer of Headquarters/Units
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
502/6/P Policy
502/7 Stations of Units
502/8 Organisational Structures
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used.]
502/9 Alliances of Units
502/9/1 Register of Alliances
502/11 Transfer of Functions
502/11/P Policy
502/11/1 To the DOD
502/11/2 From the DOD
502/11/3 Within the DOD
502/11/3/1 Between Services / Divisions
502/11/3/2 Within Services / Divisions

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500 DEPARTMENTAL MANAGEMENT 503 ORGANISATION AND WORK STUDY

503 Organisation and Work Study

503/1 Investigation By CSANDF (DMS) (CLOSED)
[File series have been closed. With effect of 1 April 1998 the file references for the transformed
Department of Defence are to be found under 503/5]
503/2 Investigations By Combat and Support Services / Staff Divisions
(CLOSED)
[Series closed wef 1 November 2002. Use file reference 503/5 Investigations and Reports for all
organisation and work study related investigations and report]
503/3 Labour Saving Devices Investigations
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E: DOD Structure should be used eg 503/3 - 3/4 = Labour Saving
Devices Investigations - SA Air Force.]
503/3/P Policy
503/4 Form Control and Management
[Only to be used for aspects regarding the management service function of this subject.
Correspondence regarding the logistical management and control of forms is dealt with in the 400
series.]
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 503/4-3/4
= Form Control and Management - SA Air Force.]
503/4/P Policy
503/4/1 Functional Forms
503/4/2 Domestic Forms
503/4/3 Internal Forms
503/5 Investigations and Reports
[This file series is used for all organisation and work-study investigations and reports.]
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix Eto the DOD File Plan: DOD Structure should be used eg 503/5-3/4
= Investigations and Reports - SA Air Force.]
503/5/P Policy
503/6 Process Architecture
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 503/6 - 3/3
Process Architecture - SA Army]
503/7 Effect Analysis
503/7/P Policy
503/8 Job Evaluation
[This Series Is Only Used for Correspondence Relating to Job Evaluations. For Investigations By DIMS
Regarding Organisational Structures and Post Establishment, See 503/5]
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 503/8-3/4
= Job Evaluation - SA Air Force.]
503/8/P Policy

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500 DEPARTMENTAL MANAGEMENT 504 DEFENCE BUDGET

504 Defence Budget

504/1 General Defence Budget Matters
504/1/1 Ministerial Notes
504/1/2 Rates of Exchange and Devaluation
504/1/3 Budgets of Other Countries
504/1/4 Savings Campaign
504/1/5 Cost Accounting
504/2 Defence Programme Budget
504/2/P Policy
504/2/1 General Budget
504/2/1/1 Statistics
504/3 Annual Defence Budget
[Files are opened for each Financial Year eg: 504/3/1 (2002/2003), 504/3/2 (2003/2004) Etc]
[Where subdivision according to organisational is required, numbers as indicated in Appendix E to the
DOD File Plan: DOD Structure and/or Unit Codes should be used eg 504/3 - 3/3 Annual Defence
Budget - Chief of the Army]
504/3/1 General Budget
504/3/1/1 Business Plans
504/3/2 1st Revised Budget
504/3/3 2nd Revised Budget
504/3/4 Additional Budget
504/3/5 Partial Budget
504/3/6 First Financial Control Report
504/3/7 Second Financial Control Report
504/3/8 Third Financial Control Report
504/3/9 Fourth Financial Control Report
504/3/10 Cash Flow Report
504/4 Routine Defence Budget
[A file is opened for each Financial Year eg: 504/4/1 (2007/2008)]
504/4/1 Sub Heading 01-Personnel Expenses
504/4/2 Sub Heading 02-Administrative Expenses
504/4/3 Sub Heading 03-Stores and Livestock
504/4/4 Sub Heading 04-Professional and Special Services
504/4/5 Sub Heading 05-Transfer Payments
504/4/6 Sub Heading 06-Grounds and Buildings
504/4/7 Sub Heading 07-Sundry Expenses
504/4/8 Sub Heading 08-Equipment
504/4/17 Sub Heading 17-Special Defence Account
504/4/17/1 Research and Development
504/4/17/2 Maintenance Parts and Equipment
504/4/17/3 Electrotechnical
504/4/17/4 Weapons and Related Equipment
504/4/17/5 Ammunition
504/4/17/6 Vehicles
[Further subdivision according to Appendix A: List of Commodities]
504/4/17/7 Medical Equipment
[Further subdivision according to Appendix A: List of Commodities]
504/4/17/8 Operational Works
504/4/17/9 Civil Affairs
504/4/17/10 Civilian Repairs

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500 DEPARTMENTAL MANAGEMENT 504 DEFENCE BUDGET

504/5 Defence Capital Budget

504/5/1 Programme 01 Command and Control
[A file is opened for every Financial Year - eg: 504/5/1 (2003/2004]
504/5/2 Programme 02 Landward Defence
504/5/3 Programme 03 Air Defence
504/5/4 Programme 04 Maritime Defence
504/5/5 Programme 05 Training
504/5/6 Programme 06 Logistic Support
504/5/7 Programme 07 Established Medical Services
504/5/8 Programme 08 General Support
504/6 PWD Budget
504/7 DCD Budget

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500 DEPARTMENTAL MANAGEMENT 505 DEFENCE INCOME AND EXPENDITURE

505 Defence Income and Expenditure

505/1 Reports and Returns
505/1/1 Appropriation State
505/1/1/1 Quarterly State: Losses for Appropriation State
505/1/2 Returns and Certificates to Auditor-General
505/1/2/1 Quarterly for Write Off
505/1/2/2 Amounts Outstanding for More than 6 Months
505/1/2/3 Certificates in Respect of Salaries, Wages and Allowances
505/1/3 Auditor-General Queries
505/1/3/1 Outstanding Informal AG Queries
505/1/3/2 Replies to AG-Queries
505/1/3/2/1 Armscor
505/1/3/3 Auditing of SS Account in the DOD
505/1/4 AG Reports
505/1/4/1 Replies to AG Reports
505/1/5 Report By Chosen Committee on Public Accounts
505/1/6 Returns of Expenditure and Income
505/1/6/3 By Headquarters and Units
[Further Subdivision According to Unit Codes.]
505/1/7 Returns of Transfers for Pay Purposes (On and Off Strength)
505/1/8 Annual Returns of Water and Electricity
505/1/9 Hospital Account: Annual Returns
505/2 Accounts
505/2/1 Foreign Balance of Payment in Respect of Defence
505/2/2 Petty Cash Purchases
505/2/3 Foreign Accounts
505/2/3/1 USA
505/2/3/2 France
505/2/3/3 United Kingdom
505/2/3/3/1 British Defence
505/2/3/4 Spain
505/2/3/5 Italy
505/2/3/6 Germany
505/2/3/7 Portugal
505/2/3/8 Zimbabwe
505/2/3/9 Chile
505/2/3/10 Malawi
505/2/3/11 Paraguay
505/2/3/12 Argentina
505/2/3/14 Netherlands
505/2/3/15 Belgium
505/2/3/16 Israel
505/2/3/17 Uruguay
505/2/4 Flow of Cash to Foreign Countries (Funds)
505/2/5 Customs and Excise
505/2/6 Overdue Accounts
505/2/6/1 Settlement
505/2/7 Rejected and Pending
505/2/7/1 Rejected
505/2/7/2 Pending

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500 DEPARTMENTAL MANAGEMENT 505 DEFENCE INCOME AND EXPENDITURE

505/2/8 Cash Discounts Forfeited

505/2/8/1 Rates of Exchange Differences and Devaluations
505/2/9 Funeral Expenses and Wreaths
505/2/10 Expenditure and Receipts On Behalf of the DOD
505/2/10/1 Department of Justice Sub Accountants
505/2/11 Demurrage
505/2/12 Accounts
[Further subdivision by adding of Unit Codes]
505/2/15 Honours and Awards
505/2/16 Landing, Hanger and Parking Fees - Civilian Aircraft.
505/2/17 Local Suppliers
[Further subdivision according to Appendix A: List of Commodities]
505/2/18 Accounts of Air Commandos
505/2/19 Trading Account for Medical Stock
505/3 Advance Payments
505/3/1 SANDF
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix Eto the DOD File Plan: DOD Structure should be used.]
[Further subdivision according to Unit Codes]
[If necessary, further subdivision can be done by using the following standard subdivision: /1 Pay /2
Subsistence and Travel]
505/3/2 To Other Government Departments
505/3/3 To Statutory Institutions
505/3/5 To Foreign Suppliers
505/4 Securities and Guarantees
505/5 Contracts, Agreements and Related Matters
505/5/1 Related Matters
505/5/1/1 Amendment to the Disadvantage of the Government
505/5/1/2 Indemnities
505/5/1/2/P Policy
505/5/1/2/1 Issued by the Government
505/5/1/2/2 Received by the Government
505/5/1/3 Tender Board Exemptions and Delegations
505/5/1/4 Armscor Exemptions and Delegations
505/5/1/5 Price Escalations
505/5/2 Personnel Contracts and Agreements
505/5/2/1 With Individuals
[A separate file may be opened for each Contract / Agreement]
[For individual performance agreements use 105/28/1]
[For service contracts see 104/18]
505/5/2/2 With Organisations / Institutions
505/5/3 Logistic Procurement Contracts
[Further subdivision is done by using the Commodity List Eg 505/5/3-1 Ammunition Contracts]
505/5/4 Logistic Servicing Contracts
[Further subdivision is done by using the Commodity List: Eg 505/5/3-1 Ammunition Contracts]
505/5/5 Leases
[A separate file may be opened per contract]
505/5/6 Sundry Contracts
[A separate file may be opened per contract]
505/5/7 Agreements

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500 DEPARTMENTAL MANAGEMENT 505 DEFENCE INCOME AND EXPENDITURE

[For individual performance agreements use 105/28/1]

505/5/7/1 Service Level Agreements
505/5/7/2 Service Agreements
505/6 Claims
505/6/P Policy
505/6/1 Foreign Claims by the DOD
505/6/1/2 United Kingdom
505/6/1/4 Zimbabwe
505/6/1/5 France
505/6/1/6 Portugal
505/6/1/7 USA
505/6/1/8 Iran
505/6/1/9 Argentina
505/6/1/12 Chile
505/6/1/13 China
505/6/1/14 Germany
505/6/1/16 Paraguay
505/6/1/17 Malawi
505/6/1/18 Israel
505/6/1/19 Botswana
505/6/1/20 Namibia
505/6/1/21 Oman
505/6/1/22 Taiwan
505/6/1/23 Swaziland
505/6/1/27 Lesotho
505/6/2 Internal Claims by the DOD
505/6/2/1 Repayments by Other Departments
505/6/2/2 Other Sundry Debtors
505/6/3 Sundry Claims by the DOD
[Further subdivision by opening a file for each claim. Numbering to start anew for each year eg 505/6/3-
(2002/1; 505/6/3 – (2002/2)]
505/6/4 Sundry Claims against the DOD
[Further subdivision as for 505/6/3]
505/6/5 Claims iro Motor Accidents
[Further subdivision as for 505/6/3]
505/6/6 Claim iro Contractual Liabilities for Academic and Other Training
[Further subdivision as for 505/6/3]
505/6/7 Claims iro Injuries, Death or Treatment of SANDF Uniform Personnel
[Further subdivision as for 505/6/3]
505/6/8 Claims in Respect of Aircraft Accidents
[Further subdivision as for 505/6/3]
505/6/9 Claims iro Loss or Damage of Vessels
[Further subdivision as for 505/6/3]
505/6/10 Claims iro Damage Done By SAAF Aircraft
505/6/11 Claims With Regard to State Guarantee House Loans
[Further subdivision as for 505/6/3]
505/7 Warrant Vouchers and Cheques
505/7/1 Accounting of Outstanding Warrant Vouchers
505/7/2 Returning of Cheques for Adjustment
505/7/3 Signing, Sub-Signing and Endorsement of Cheques and Vouchers

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505/7/4 Irregularities when cashed

505/7/5 Stopping of Payment
505/7/6 Lost Vouchers
505/7/7 Dispatch of Warrant Vouchers
505/7/8 Requests for Warrant Vouchers and Other Face Value Forms
505/8 Handling of Government Funds
505/8/1 General Banking Rules
505/8/2 Depositing of Government Funds
[Further subdivision according to Unit Codes]
505/8/3 Loss of Government Funds
[Further subdivision according to Unit Codes]
505/8/4 Cash Receipts
505/9 Loans
505/9/1 Interest Free Loans
505/9/1/1 Treasury Advances
505/9/1/2 Purchase of Motor Vehicles for Attaché Personnel
505/10 Fruitless Expenditure
505/11 Insurance
505/11/1 Vehicles
505/11/2 Group Short Term Insurance
505/12 Requests for Funds
505/12/1 Monthly
505/12/2 By Treasurer iro Investment By Government Debt Commissioners
505/13 Income
505/13/1 Estimates
505/13/1/1 Revised Estimates
505/13/2 Over-Payments
505/13/2/1 Monthly to Receiver of Revenue
505/13/2/2 Annual Returns
505/13/3 Income Tax On Patents and Copyrights
505/13/4 Repayments to the DOD
505/13/4/1 Tickets
505/13/6 Collecting of Debts in Rejected Accounts
505/13/7 Landing, Hangar Parking Fees Civilian Aircraft
505/13/8 Air Force Sales
505/13/9 Flights At Repayment
505/13/10 Container Deposit Account
505/13/11 Army Sales
505/13/12 Tenders and Public Auction Sales
[Where subdivision according to organisational structures is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure should be used]
505/13/13 Collection from Debtors
505/14 Personnel Expenditure
505/14/1 Salaries
505/14/1/1 PSAP
505/14/1/2 Regular Force
505/14/1/4 Foreign Service Salaries
505/14/2 Pay
505/14/2/1 Part-Time PSAP

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505/14/2/3 Reserve Force

505/14/2/4 Comdo's
505/14/2/7 Mess Labourers
505/14/3 Allowances
505/14/3/1 Regular Force
505/14/3/4 Reserve Force
505/14/3/5 Comdo's
505/14/3/6 PSAP
505/14/4 Bonuses
505/14/5 Supplementary Remuneration
505/14/5/1 Productivity Incentive Scheme
505/14/5/2 Overtime Remuneration
505/14/6 Gratuities
505/14/6/1 Leave
505/14/6/2 Short Service Appointments
505/14/6/3 Full-Time Reserve Force Service in PF
505/14/6/5 Section 24 Bis
505/15 Administrative Expenditure
505/15/1 Accommodation
505/15/1/1 Ordinary
505/15/1/1/1 PSAP
505/15/1/1/2 Regular Force
505/15/1/1/4 Reserve Force and Comdo's
505/15/1/1/6 Visiting Lecturers
505/15/1/1/7 Emergency Loans
505/15/1/2 Parliamentary
505/15/1/2/1 PSAP
505/15/1/2/2 Regular Force
505/15/1/3 Foreign
505/15/1/4 Extraordinary / Special
505/15/2 Transport
505/15/2/1 PSAP
505/15/2/1/1 Overweight Luggage
505/15/2/2 Regular Force
505/15/2/3 Sea Transport
505/15/2/4 Bus Transport
505/15/2/5 Private Transport
505/15/2/6 Comdo Transport Allowances
505/15/2/7 Transport of Furniture
505/15/2/8 Railage on Stores and Supplies
505/15/2/9 Air Freight
505/15/2/10 Shipping: Freight and Import Costs
505/15/2/11 Rail Warrants
505/15/2/12 Landing, Hangar and Parking Fees
505/15/2/13 Transport at Repayment
505/15/3 Post and Telecommunication Services
505/15/3/1 Postal Services
505/15/3/2 Telegraph Services
505/15/3/3 Telephone Services
505/15/3/3/1 Claims for Official Calls Made from Private Telephones

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505/15/3/4 Postage and Revenue Stamps

505/15/4 Study Expenses
505/15/4/1 Foreign Courses
505/15/4/2 Part-Time Technical Training
505/15/4/3 Full-Time Technical Training
505/15/4/4 Academic Training
505/15/4/5 Symposium, Seminars, Etc
505/15/4/6 Lukin Bursary
505/15/5 Levies
505/15/5/2 Levies on Vehicles
505/15/5/3 Levies and Registration Fees Iro Labourers
505/15/5/4 Sales and Services
505/15/6 Advertisements and Publicity
505/15/6/1 Advertisements
505/15/6/2 SA Soldier
505/15/7 Entertainment Expenses
505/15/8 Membership Fees and Subscriptions
505/15/9 Compensating Allowances
505/15/10 Clothing Allowances
505/15/11 Accidental Transfer Expenses
505/15/12 Bisley Allowances
505/15/13 Tariffs
505/15/14 Computer Services
505/16 Special Defence Account
505/16/1 Research and Development
505/16/1/1 Advances to CSIR
505/16/2 Special Defence Accounts: Sensitive Projects
505/16/2/P Policy
505/17 Financial Management and Control
505/17/P Policy
505/17/1 Reporting
505/17/1/1 Defence Budget Committee
505/17/1/2 Treasury
505/17/1/3 Internal
505/17/1/4 Closing of Accounts
505/17/2 Transfer of Funds
505/17/2/1 PVV Capital Costs
[In the case of Transfers between Cost Categories, series 505/17/2/1-3 should be used where
applicable]
505/17/2/2 PVV Capital Costs Between Elements
505/17/2/3 Other Transfers: Capital Costs
505/17/2/4 PVV Working Expenditure
505/17/2/5 Working Expenditure: Transfers between Budget Institutions
505/17/2/6 Working Expenditure: Other Transfers
505/17/3 Funds Awaiting
505/17/3/1 Savings
505/17/3/2 Shortages
505/17/3/3 Allocated Funds
505/17/4 Financial Authorisation
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used]

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500 DEPARTMENTAL MANAGEMENT 505 DEFENCE INCOME AND EXPENDITURE

505/17/5 Management and Control of Authorised Funds

505/17/6 Financial Misconduct
505/17/6/P Policy
505/17/7 Cash Payment Management
[This file reference must be used for all matters concerning policy, rulings and instructions relating to
this subject. For all other correspondence relating to cash payments, relevant file references in the DOD
File Plan must be used.]
505/17/P Policy
505/18 Financial Submissions/Approvals
505/18/P Policy
505/18/1 Ex Post Facto Approvals
505/18/2 Writing-Off of Bad Debts
505/18/3 Treasury-Approval for the Abolishment of Submission of Original Documents
505/18/4 Recovery of Departmental Debts Over Periods Longer Than 12 Months
505/18/5 Treasury Approval for Payment of Salaries / Wages Before End of Month
505/19 Special Funds

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500 DEPARTMENTAL MANAGEMENT 506 AUDITING

506 Auditing
506/P Policy
506/1 Internal Audit Matters
506/1/1 Audit Techniques
506/1/1/1 Computerised
506/1/1/2 Manual
506/1/1/3 Forensic
506/1/2 Audit Objectives Plans
[Further subdivision can be done by opening a case file for each regional office eg 506/1/2 – 1 = Internal
Audit Matters, Audit Objective Plans, Regional Offices – IARO Gauteng]
506/1/3 Audit Management Reports
[This file series is only used for periodic internal reports on general internal audit administrative matters.
This includes time sheets and progress reports internal to the appropriate IG. Use 501/8 Progress
Reports for external reports and 506/2 for Audit reports.]
506/2 Audit Reports
[This series is used for internal audit reports.Information Systems Audit Reports see 506/2/4. For
external audit reports see 505/1/4 Auditor General Reports. Includes audit instruction, working papers
and final report.]
506/2/1 Special Audit Reports
[This series is used for functional reports drawn from regulatory audit reports and performance audit
reports as well as special ad hoc reports.]
506/2/1/1 On Personnel / HR
506/2/1/2 On Logistics
506/2/1/3 On Finance
506/2/1/4 On Funds and Institutions
506/2/1/5 On Acquisition
506/2/1/6 On Information Technology
506/2/1/7 On ad hoc audits
506/2/1/8 To the Accountability Management Committee and Audit Committee
506/2/2 Regulatory Audit Reports
506/2/2/1 DOD Corporate Level
[A case file is opened for each report by adding a report number starting anew each year eg 506/2/2/1 –
1/2003. Includes audit instruction, time sheets, working papers and final report.]
506/2/2/2 Regional Level
[A case file is opened for each regional office eg 506/2/2/2 – GT Audit Reports, Regulatory Audit
Reports, Regional Level – IARO Gauteng.]
[Further subdivision can be done by opening a case file for each regional office by adding an office
indicator and a report number starting anew each year eg 506/2/2/2 –GT- 1/2003. A unit code may be
used at the end of this number.]
[Includes audit instruction, management information sheets, working papers and final report.]
506/2/3 Performance Audit Reports
506/2/3/1 Organisation Performance
[A case file is opened for each report by adding a report number starting anew each year eg 506/2/3/1 –
1/2003. Includes audit instruction, management information sheets, working papers and final report]
506/2/3/2 Survey and Focus Groups
[A case file is opened for each report by adding a report number starting anew each year eg 506/2/3/2 –
1/2003. Includes audit instruction, management information sheets, working papers and final report.]
506/2/3/3 Complaints Received
506/2/4 Information Systems Audit Reports

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500 DEPARTMENTAL MANAGEMENT 507 INSTITUTIONS AND FUNDS

507 Institutions and Funds

507/1 Establishment and Disbandment
507/1/1 Funds
507/1/1/1 SANDF Funds
507/1/1/2 SA Army Fund
507/1/1/3 PF Army Officers Fund
507/1/1/4 SAAF Fund
507/1/1/5 Unit Fund
[Further subdivision may be done according to Unit Codes]
507/1/1/6 Trust Funds
507/1/1/6/1 SANDFI Fund
507/1/1/6/2 Edgar Baber Trust Fund
507/1/1/6/3 CSANDF Trust Fund
507/1/1/6/4 SANDF Education Trust
507/1/1/7 Corps Funds
507/1/1/8 SA Navy Fund
507/1/1/9 Convalescent Fund
507/1/1/10 SAMHS Fund
507/1/2 Institutions
507/1/2/1 SANDFI
507/1/2/2 Unit Institutions
[Further subdivision according to Unit Codes]
507/1/2/2/1 Temporary Ministerial Certificates
507/2 Control of Funds and Institutions
[Correspondence concerning the Appointment of Controlling Authorities, Election of Committees, Duties
and Responsibilities of Controlling Authorities, Officials and Committees, as well as Membership of
Funds and Institutions should be finalised in this series.]
507/2/P Policy
507/2/1 Funds
507/2/1/1 SANDF Fund
507/2/1/2 SA Army Fund
507/2/1/3 PF Army Officers Fund
507/2/1/4 SAAF Fund
507/2/1/5 Unit Funds
[Further subdivision to be done by adding Unit Codes]
507/2/1/6 Trust Funds
507/2/1/6/1 SANDFI Trust Fund
507/2/1/6/2 Edgar Baber Trust Fund
507/2/1/6/3 CSANDF Trust Fund
507/2/1/6/4 SANDF Education Trust
507/2/1/7 Corps Funds
507/2/1/8 SA Navy Fund
507/2/1/9 CSP Command Committee Fund
507/2/1/10 SAMHS Fund
507/2/2 Institutions
507/2/2/1 Honorary Membership
507/3 Management of Funds
507/3/1 SANDF Fund
507/3/1/1 Constitution
507/3/1/2 Balance Sheets

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500 DEPARTMENTAL MANAGEMENT 507 INSTITUTIONS AND FUNDS

507/3/1/3 General Correspondence Re the Fund

507/3/2 SA Army Fund
507/3/3 PF Army Officers Fund
507/3/3/1 Constitution
507/3/3/2 Balance Sheets
507/3/3/3 General Correspondence Re the Fund
507/3/4 SAAF Fund
507/3/4/1 Constitution
507/3/4/2 Balance Sheets
507/3/4/3 General Correspondence Re the Fund
507/3/5 Unit Funds
507/3/5/1 Constitution
507/3/5/2 Balance Sheets
[Further subdivision according to Unit Codes.]
507/3/5/3 General Correspondence Re the Fund
507/3/6 Trust Funds
507/3/6/1 SANDFI Trust Fund
507/3/6/2 Edgar Baber Trust Fund
507/3/6/3 CSANDF Trust Fund
507/3/6/4 SANDF Education Trust
507/3/7 SANDF Sport Board Fund
507/3/7/1 SA Army Sport Board Fund
507/3/7/2 SA Air Force Sport Board Fund
507/3/7/3 SA Navy Sport Board Fund
507/3/7/4 SAMHS Sport Board Fund
507/3/8 Corps Fund
507/3/9 SA Navy Fund
507/3/10 Ministerial and CSANDF Personnel Fund
507/3/11 General and Admiral Club and Mess
507/3/12 Special Forces Central Fund
507/3/13 SAMHS Fund
507/4 Management of Institutions
507/4/P Policy
507/4/1 SANDFI
507/4/1/P Policy
507/4/2 Unit Institutions
507/4/2/1 Constitutions/Ministerial Enquiries
[Further subdivision according to Unit Codes]
507/4/2/2 Balance Sheets
[Further subdivision according to Unit Codes]
507/5 Computerisation of Institutions and Funds
507/5/P Policy
507/5/1 Requests, Studies and Approvals

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500 DEPARTMENTAL MANAGEMENT 508 PARLIAMENTARY ENQUIRIES

508 Parliamentary Enquiries

508/1 Ref to Personnel and Personnel Matters
508/2 Ref to Intelligence Matters
508/3 Ref to Operational Matters
508/4 Ref to Logistic Matters
508/5 Ref to Departmental Management Matters
508/6 Acquisition and Procurement Matters

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500 DEPARTMENTAL MANAGEMENT 509 MINISTERIAL ENQUIRIES

509 Ministerial Enquiries

509/P Policy
509/1 With Ref to Personnel Matters
509/2 Ref to Intelligence Matters
509/3 Ref to Operational Matters
509/4 Ref to Logistic Matters
509/5 Ref to Departmental Management Matters
509/6 Acquisition and Procurement Matters

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500 DEPARTMENTAL MANAGEMENT 510 ENQUIRIES TO THE DOD

510 Enquiries to the DOD

[Excludes Parliamentary Enquiries (508) and Ministerial Enquiries (509)]
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 510-3/1 =
Enquiries to the DOD - Chief of the SANDF.]
[Further subdivision as in 508 can be used eg 510-3/1-1= Enquiries to the DOD - Chief of the SANDF-
Personnel Matters.]

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500 DEPARTMENTAL MANAGEMENT 511 PUBLIC RELATIONS, MEDIA AND PUBLIC

LIAISON, COMMUNICATION

511 Public Relations, Media and Public Liaison, Communication

511/1 Public Relations
511/1/P Policy
511/1/1 Overall Planning
511/1/2 Research
511/1/3 Liaison Order
511/1/4 Reports and Returns
511/2 Media and News Liaison
511/2/1 Media Coverage
511/2/1/1 Media Plans
511/2/1/2 Requests for Media Coverage
511/2/1/3 Television and Radio News Programmes
511/2/1/4 Clearing of Reports
511/2/1/5 Newspaper Cuttings
511/2/2 News and Information Services
511/2/2/1 News Statements
511/2/2/1/1 Hometown News Service for Regional Newspapers
511/2/2/2 Press Enquiries
511/2/2/3 Press Conferences
511/2/2/4 Special Classified Notices
511/2/2/5 Special Classified Briefings
511/2/3 Press Visits
511/2/4 Correspondents
511/2/4/1 War Correspondents
511/2/4/2 Military Correspondents
511/2/4/3 Foreign Correspondents
511/2/5 Readers' Letters
511/2/6 Letters to the Management and/or the Editors of the News Media
511/2/7 Law Enforcement and Law Matters
511/3 Public Liaison
511/3/1 Planning
511/3/2 Research
511/3/3 Audio-Visual Media
511/3/3/1 Radio
511/3/3/2 Television
511/3/3/2/1 Non-Fiction Programmes
511/3/3/2/2 Fiction Films
511/3/3/3 Commercial Feature Films
511/3/3/4 Electronic Media
511/3/3/5 Internal Productions
511/3/4 Printed Media
511/3/4/1 Sponsored Books
[Year Books, Diaries, Etc]
511/3/4/2 Pamphlets, Brochures and Calendars
511/3/4/3 Magazines
511/3/4/4 Newspapers
511/3/5 Exhibitions
511/3/6 Galas and Anniversaries
511/3/7 Speeches

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500 DEPARTMENTAL MANAGEMENT 511 PUBLIC RELATIONS, MEDIA AND PUBLIC

LIAISON, COMMUNICATION

511/3/8 Art and Culture

511/3/8/1 Military Art
511/3/8/2 Cultural Matters
511/3/9 Philately
511/3/10 Advertisements
511/3/10/1 Audio-Visual
511/3/10/2 Printed Media
511/3/11 Promotions
511/3/12 Information Service
511/3/12/1 General Information on Enquiry
511/3/12/2 Photo Service
511/3/12/2/1 Acknowledgement of Receipt
511/3/12/3 Biographical Information and Photos of Members
511/3/13 Publicity
511/3/14 Grievances, Complaints and Criticism
511/3/15 Academic Institutions
511/3/15/1 University Liaison Project
511/3/16 Historical Routes
511/4 Communication
511/4/P Policy
511/4/1 Strategy
511/4/1/1 Internal
511/4/1/2 External
511/4/2 Overall Planning and Co-ordination
511/4/2/1 Internal
511/4/2/2 External
511/4/3 Appreciation
511/4/4 Reports
511/4/4/1 Weekly
511/4/4/2 Monthly
511/4/4/3 Quarterly
511/4/4/4 Projects
511/4/5 Projects
511/4/5/1 Internal
511/4/5/2 External
511/4/5/3 Joint Projects
511/4/6 Info Bulletins
511/4/7 Support
511/4/7/1 Planning
511/4/8 Training and Development
511/4/9 Communication Evaluation
511/5 Internet
511/5/P Policy
511/5/1 Planning
511/5/2 Domain Name Registration
511/5/3 Architecture of Internet System
511/5/4 Service Agreements
511/5/5 Co-operation with Institutions and Departments

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500 DEPARTMENTAL MANAGEMENT 511 PUBLIC RELATIONS, MEDIA AND PUBLIC

LIAISON, COMMUNICATION

511/5/6 E – Mail
[Use 516/12 for DOD E-mail]
511/5/7 Discussion Groups: Creation and Participation
511/5/8 Management of Home Page
511/5/8/1 Information to Be Placed On Internet
511/5/9 Electronic Publications
511/5/10 Briefings and Reports
511/5/11 Manuals

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500 DEPARTMENTAL MANAGEMENT 512 CEREMONIAL

512 Ceremonial
512/1 Protocol
512/2 Participation in Military Functions, Ceremonies and Parades
512/2/1 Military Parades
512/2/1/2 Guards of Honour
512/2/1/3 Colour Parades
512/2/1/4 Decoration and Medal Parades
512/2/1/5 Award of Freedom of City/Town
512/2/1/6 Passing Out Parades
512/2/1/7 Commando Parades
512/2/1/9 Flag Hoisting and Retreat Ceremonies
512/2/1/10 Military Tattoos
512/2/1/11 Military Funerals
512/2/1/12 Church Parades
512/2/1/13 Wing Parades
512/2/1/14 Unit Parades
512/2/1/15 Leaving/Handing Over of Command Parades
512/2/2 Arms of the Service Days
512/2/2/1 Army Day
512/2/2/2 Air Force Day
512/2/2/3 Navy Day
512/2/2/4 SAMHS Day
512/2/3 Military Commemorative Services
512/2/4 Receptions and Functions
512/2/5 Commissioning and Decommissioning of Ships
512/2/6 Putting Into Service of Military Installations/Complexes
512/2/7 Gun Salutes and Saluting Points
512/2/8 National Defence Force Days
512/2/9 Toasts
512/2/10 Commemorative Days
512/2/11 Musical Concerts
512/2/12 Military Shows, Exhibitions
512/3 Participation in Non-Military Functions
512/3/2 National and Provincial Festivals
512/3/3 Opening of Parliament
512/3/4 Arrival and Departure of Important Persons
512/3/4/1 President
512/3/5 State Funerals
512/3/6 Presentation of Credentials
512/3/7 Putting Into Service of Ships and Boats
512/3/8 Opening of Legislative Assemblies/Councils
512/3/9 Garden-Parties and Other Civilian Functions
512/3/10 Civilian Memorial Services
512/3/11 Ceremonies By Board of War Graves
512/3/12 Ceremonies By Commonwealth War Graves Committee (SA Branch)
512/3/13 Parents Day
512/3/14 Unveiling of War Memorials
512/3/15 Inauguration of President
512/3/16 Participation in Shows, Centenary Celebrations
512/3/17 Civilian Funerals

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500 DEPARTMENTAL MANAGEMENT 512 CEREMONIAL

512/3/18 Independence Celebrations

512/3/19 First Aid League Functions and Parades
512/3/20 St Johns Functions and Parades
512/3/21 Red Cross Functions and Parades
512/3/22 Tattoo
512/3/23 Roodepoort International Eisteddfod of SA
512/4 Participation of Bands
512/4/P Policy
512/4/1 SA Army Band
512/4/2 SA Air Force
512/4/3 SA Navy Band
512/4/4 SAMHS Band
512/4/6 Pipe Bands
512/4/6/1 Regular Force
512/4/6/2 Reserve Force
512/5 Regimental Music
512/5/P Policy
512/5/1 Authority to Use from " Performing Rights Society "
512/5/2 SANDF Music
512/5/3 Authority for Marches and Calls
512/6 Colours, Flags and Flag Stations
512/6/P Policy
512/6/1 Flying of Flags
512/6/1/1 Half-mast
512/6/1/2 Car Flags and Pennants
512/6/2 Flag Stations
512/7 Inquiries re Ceremonial Matters
512/8 Ceremonial Matters of Other Countries/Defence Forces

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500 DEPARTMENTAL MANAGEMENT 513 OFFICE ADMINISTRATION

513 Office Administration

513/1 Decentralisation of Office Administration
513/2 Mechanisation of Office Administrations
513/3 Administration in the Field
513/4 Postal Addresses
513/4/1 Regular Force
513/4/2 Reserve Force
513/4/3 Comdo
513/5 Distribution Lists
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used]
513/6 Invitations
513/7 Letters of Acknowledgement, Appreciation and Criticism
[See 107/10 for correspondence regarding personnel matters.]
513/8 Letters of Condolence
[See Note At 513/7]
513/9 DOD File Plan
[See 514/2 for correspondence wrt Records Management and Archival Services]
513/9/P Policy
513/9/1 Inspections
513/9/2 Computerisation
513/9/3 Printing and Distribution
513/9/4 Amendments and Additions
513/9/4/1 Revision of File Plan: Proposals
513/11 Congratulatory Messages
513/12 Dispatch of Personal Files and Personal Documents
[See 514/2 for correspondence wrt Records Management and Archival Services]
513/12/1 Regular Force
513/12/2 Reserve Force
513/12/3 Commandos
513/12/5 PSAP
513/13 Change of Address
513/14 Internal Office Administration
513/14/1 Registry / Record Office Services
[See 514/2 for correspondence wrt Records Management and Archival Services]
513/14/2 Typing Services
513/15 Submissions to the President, CSANDF, Minister of Defence
[Correspondence with regard to policy on submissions is dealt with on this file. The submissions are to
be dealt with on the particular subject file.]
513/15/P Policy
513/16 Christmas Cards
513/17 Office Instructions
513/18 Re-addressing of Correspondence
513/19 Unplaceable Correspondence
[No correspondence may be filed permanently on this file. See par 39 of the General Instructions.]

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500 DEPARTMENTAL MANAGEMENT 514 DOCUMENTATION SERVICES

514 Information Management

[Note: Information Management, in this context, refers to the function of managing the information
resources of the DOD. For records wrt Information Technology see 516/1 Computer Services.]
514/1 Library Management and Services
[See 518/8 for correspondence wrt to acquisition of library material]
514/1/P Policy
514/1/2 Inspections
[A case file can be opened for each library according to registered library code eg 514/1/2-CEN =
Library Service; Inspections - Central Library]
514/1/4 Reports
[Subdivision same as for 514/1/2]
514/1/5 Meetings
514/2 Records Management and Archival Services
[See 513/9 for correspondence wrt DOD File Plan and 513/14/1 for correspondence wrt records office
services.]
514/2/P Policy
514/2/1 Research
514/2/1/P Policy
514/2/1/1 Applications to Consult Archives
514/2/1/2 Enquiries iro Theses and Dissertations
514/2/1/3 Enquiries iro Existence and Depository of Documents and Films
514/2/1/4 Historiography and Factual Control
514/2/1/4/1 History: Army Battle School
514/2/1/4/2 History of MK
514/2/1/4/3 History of the Realisation of the SANDF
514/2/1/5 Collection of Sources
514/2/2 Acquisitions
514/2/2/1 Donors and Sellers
514/2/3 Disposal of Records
[Where subdivision according to organisational structures is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure should be used]
514/2/3/P Policy
514/2/4 Transfer of Records
[Where subdivision according to organisational structures is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure should be used]
514/2/4/P Policy
514/2/5 Controlling of Destruction Certificates
[Where subdivision according to organisational structures is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure should be used]
514/2/5/P Policy
514/2/6 Arrangement of Archives
514/2/6/P Policy
514/2/6/1 Indexing of Archives
514/2/6/2 Arrangement and Description of Archives
514/2/7 Records Management and Archival Practices
514/2/7/1 Damaging and Loss of Archives
514/2/7/2 Microfilming of Archives
514/2/7/3 Supplying of Records and Information
514/2/7/3/1 Requests Ito Promotion of Access to Information Act (Act 2 of 2000)
514/2/7/3/2 Requests from Military Ombud

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500 DEPARTMENTAL MANAGEMENT 514 DOCUMENTATION SERVICES

514/2/8 Inspections and Briefings

[Where subdivision according to organisational structures is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure should be used]
514/2/8/P Policy
514/2/9 Reports
514/2/9/1 History of Units
514/2/9/1/1 Acknowledgement of Receipt
514/2/9/2 Annual Reports to National Archivist
514/2/9/3 Monthly Reports
514/2/9/4 Quarterly Reports
514/2/10 Diaries
514/2/10/1 War Diaries
[Further subdivision according to Unit Codes]
514/2/10/2 Commanding Officer's Diaries
514/2/11 Declassification of Documents
514/3 Information Management and Services
514/3/P Policy
514/3/1 Selection of Sources of Information
514/3/2 Indexing of Sources of Information
514/3/3 Electronic Data Processing of Sources of Information
514/3/4 Supplying of Information
514/3/4/1 Selected Articles
514/3/4/1/1 Compiling
514/3/4/1/2 Printing
514/3/4/1/3 Distribution
514/3/4/1/4 Requests
514/3/4/1/5 Criticism and Appreciation
514/3/4/2 Directives
514/3/4/2/1 Compiling
514/3/4/2/2 Printing
514/3/4/2/3 Distribution
514/3/4/2/4 Requests
514/3/4/2/5 Criticism and Appreciation
514/3/4/3 Speeches
514/3/4/3/1 Arrangements
514/3/4/3/2 Copies
514/3/4/4 Information Regarding Rebels (1914 Rebellion)
514/3/4/4/1 More Than One Citizen
514/3/4/4/2 Individual Citizens
514/3/4/5 Information Regarding WW1 Volunteers
514/3/4/5/1 More Than One Volunteer
514/3/4/5/2 Individual Volunteers
514/3/4/6 Information Regarding Members of SAMR, SSB and PF
514/3/4/6/1 More Than One Member
514/3/4/6/2 Individual Members
514/3/4/7 Information Regarding WW2 Volunteers
514/3/4/7/1 More Than One Volunteer
514/3/4/7/2 Individual Volunteers
514/3/4/8 Information Regarding Other Persons
514/3/4/8/1 More Than One Person
514/3/4/8/2 Individual Persons

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500 DEPARTMENTAL MANAGEMENT 514 DOCUMENTATION SERVICES

514/3/4/9 Information Regarding Places

514/3/4/9/1 More Than One Place
514/3/4/9/2 Individual Places
514/3/4/10 Information Regarding Subjects
514/3/4/10/1 More Than One Subject
514/3/4/10/2 Unspecified Subjects
[This comprises subjects not specified below]
514/3/4/10/3 Blacks, Asians and Coloureds
514/3/4/10/4 Graves, Memorials and Graveyards
514/3/4/10/5 Berlin Airlift
514/3/4/10/6 Buildings, Bridges and Fortifications
514/3/4/10/7 Battle Honours, Honours and Awards
514/3/4/10/8 Orders, Decorations, Campaign Stars and Medals
514/3/4/10/9 Economic Occurrences
514/3/4/10/10 Uniforms, Badges, Badges of Rank and Ranks
514/3/4/10/11 Colours, Flags, Emblems, Car Flags and Pennants
514/3/4/10/12 Proclamations, Government Notices and General Notices
514/3/4/10/13 Celebrations
514/3/4/10/14 Military Tradition
514/3/4/10/15 Aid
[This comprises SANDF aid to persons and authorities outside the SANDF, eg the use of helicopters
during floods.]
514/3/4/10/16 Politics
514/3/4/10/17 Governments
514/3/4/10/18 Church Matters
514/3/4/10/19 Communication
514/3/4/10/20 Korean War
514/3/4/10/21 Military Stores
514/3/4/10/22 Military Operations
514/3/4/10/23 Cultural Matters
514/3/4/10/24 Sport and Physical Education
514/3/4/10/25 Welfare
514/3/4/10/26 Leisure Utilisation
514/3/4/10/27 Civil Aviation
514/3/4/10/28 Monuments and Museums
514/3/4/10/29 Military Training and Exercises
514/3/4/10/30 Disasters and Accidents
514/3/4/10/31 Public Appearances
514/3/4/10/32 Organisations
514/3/4/10/33 Organisations and Unions
514/3/4/10/34 Rebellion 1914/1915
514/3/4/10/35 Space Flight
514/3/4/10/36 Ceremonial
514/3/4/10/37 Civil Navigation
514/3/4/10/38 Social Occurrences
514/3/4/10/39 Subversion
514/3/4/10/40 Treaties, Conventions and Agreements
514/3/4/10/41 Vietnamese War
514/3/4/10/42 War of Independence 1
514/3/4/10/43 War of Independence 2
514/3/4/10/44 Preparedness

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500 DEPARTMENTAL MANAGEMENT 514 DOCUMENTATION SERVICES

514/3/4/10/45 Recruitment
514/3/4/10/46 Medical Services
514/3/4/10/47 Armament and Military Vehicles
514/3/4/10/48 World War 1
514/3/4/10/49 World War 2
514/3/4/10/50 Casualties
514/3/4/10/51 SANDF
514/3/4/10/52 SA Army
514/3/4/10/53 SA Air Force
514/3/4/10/54 SA Navy
514/3/4/10/55 Units
514/3/4/10/56 Biographies of Visitors
514/3/4/10/57 Government Gazettes
514/3/4/10/58 Assault on Southern Africa
514/3/4/10/59 SA Medical Service
514/3/4/10/60 POW's
514/3/4/10/61 Women in the Defence Force
514/3/5 Obtaining of Information
514/3/5/1 Reports
514/3/5/1/1 Foreign Visits
514/3/5/1/2 Commission/Task Groups
514/3/6 Technical Information
514/3/6/P Policy
514/3/7 SINET
514/4 Client Services
514/4/P Policy
514/4/1 General Clients
[Open files according to clients]
514/4/2 Individual Clients
[Open files according to clients]

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500 DEPARTMENTAL MANAGEMENT 515 LANGUAGE SERVICES

515 Language Services

515/1 Language Policy
515/2 Language Promotions
515/2/1 Language Tests
515/2/1/1 Language Test Board
515/2/2 Language Courses
515/2/2/1 Africa Languages
515/2/2/2 Other Foreign Languages
515/3 Language Documentation
515/3/1 Language Experts
515/3/2 Source Date
515/4 Terminology
515/4/1 Research
515/4/2 Projects
515/4/3 Enquiries
515/5 Lexicography
515/5/1 Dictionaries
515/5/1/P Policy
515/5/2 Other Term Lists
515/6 Socio-Linguistics
515/6/1 Research
515/6/2 Investigations
515/7 Translation and Editing Services
515/7/1 Official Languages of the RSA
515/7/2 Other Languages
515/8 Interpretation Services
515/9 Language Research
515/10 Conventions of Service Writing
515/10/1 Rules for Military Writing
515/10/2 Abbreviations
515/11 Computerisation
515/11/1 Development of Computer System
515/11/2 Administration of Computer Supply
515/11/2/1 Control of Supply Documents
515/11/2/2 Editing
515/11/2/3 Word Group Number Control
515/11/2/4 Allocation of Subject, Source, and Publication Codes
515/12 Language Instruction

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500 DEPARTMENTAL MANAGEMENT 516 COMPUTER SERVICES

516 Computer Services

[See subseries 524 - 528 for correspondence wrt specific Information Systems]
516/P Policy
516/1 Planning
516/1/1 System Analysis
516/1/2 Programming and Software
516/1/3 Data Capture
516/1/4 Lay-Out and Operation of Computer Centres
516/1/5 Determination of Priorities
516/1/7 Business Continuity
516/1/7/P Policy
516/2 Research
516/2/1 System Analysis
516/2/2 Programming and Software
516/2/3 Data Capture
516/2/4 Lay-Out and Operation of Computer Centres
516/2/5 Remedy
516/3 Storing of Data
516/3/1 Master Copies
516/3/2 Working Copies and Back-Up Copies
516/4 Documentation of Computerised Systems
516/4/1 Personnel System
516/4/3 Medical System
516/4/4 Financial System
516/4/5 Intelligence System
516/4/5/1 Fragment
516/4/5/1/1 Aandurf
516/4/5/1/2 Valkoog
516/4/5/1/3 Bowie
516/4/5/1/4 Wagtou
516/4/5/1/5 Micro Fragment
516/4/5/1/6 Address Groups
516/4/5/1/7 Wang
516/4/5/1/8 Liaison with NI
516/4/5/1/9 Selection of Reports
516/4/5/1/10 IDB/Fragment Connection
516/4/5/1/11 Insplan
516/4/5/2 Ekka
516/4/5/2/1 Concave
516/4/5/3 Pottas
516/4/5/4 SINET
516/4/5/4/1 Library Admin
516/4/5/5 Iris
516/4/5/5/1 Kwartz System
516/4/5/6 Glen
516/4/5/7 Archiving
516/4/5/7/1 Fragment
516/4/5/7/2 Glen/Iris
516/4/5/8 DI Management Information

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500 DEPARTMENTAL MANAGEMENT 516 COMPUTER SERVICES

516/4/5/9 Kristalbal
516/4/5/10 Info Master System Plan (IMSP)
516/4/5/10/1 Master Technology Plan (MTP)
516/4/5/11 Project Aantree
516/4/5/12 SAAF Information Systems
516/4/5/13 Midday System
516/4/5/14 Standard Work Procedures
516/4/5/14/1 Handling of Problems
516/4/5/14/2 Hardware and Programming
516/4/5/14/3 Repair and Disposing
516/4/5/15 Distributed Processing and Information
516/4/5/15/1 Document Management System
516/4/5/15/1/1 Graphic Document Management
516/4/5/15/2 Operators Administration Sub System
516/4/5/16 Data Resource Management
516/4/5/17 Graphix
516/4/5/18 Robben
516/4/6 Pay System
516/4/7 Intranet
516/4/7/P Policy
516/5 Data Capturing
516/6 Requests and Printouts
516/6/1 Standing Requests and Printouts
516/6/2 Ad Hoc Requests and Printouts
516/7 Statistics
516/8 Reporting and Repair of Service Breakdowns
516/9 Disposal of Software and System Programmes
516/10 Terminal Apparatus
[Further subdivision according to Unit Codes]
516/11 Computer Systems Management
516/11/1 System Meetings
516/11/1/1 Minutes and Correspondence
516/11/2 Reports and Returns
516/11/2/1 Month and Annual Reports
516/11/2/1/1 Main Frame Systems
516/11/2/1/2 Micro Support
516/11/3 SITA Statements
516/11/3/1 Service Agreement
516/11/4 Schedules
516/12 E-Mail
516/12/P Policy

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500 DEPARTMENTAL MANAGEMENT 517 MILITARY HERITAGE, MUSEUMS AND

MONUMENTS

517 Military Heritage, Museums and Monuments

517/1 Planning
517/1/1 Establishment of New Military Museums
517/1/2 Planning of Work
517/1/2/P Policy
517/1/3 Research
517/2 Utilisation of Museums
517/2/1 Visits
517/2/1/1 By Schools
517/2/1/2 Touring Groups
517/2/1/3 Other Visits
517/2/2 Exhibitions
517/3 Control of Museums
517/3/1 Inspections and Inspection Reports
517/3/2 Returns
517/3/3 Safety Precautions
517/4 Monuments
517/5 Memorials
517/6 Graves and Graveyards
517/8 Memorabilia
517/9 Management of Heritage Assets

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500 DEPARTMENTAL MANAGEMENT 518 PUBLICATIONS

518 Publications
518/1 Laws
[This subseries deals with the process of compiling, amendment, print and reprint of laws. Requests for
and distribution of laws are to be dealt with in the 405-series.]
518/1/1 RSA Constitution
518/1/1/1 Compilation and Amendments
518/1/1/2 Printing and Reprinting
518/1/2 Defence Act, Military Discipline Code and Rules
518/1/2/1 Defence Act
518/1/2/1/1 Compilation and Amendments
518/1/2/1/2 Printing and Reprinting
518/1/2/2 Military Discipline Code
518/1/2/2/1 Compilation and Amendments
518/1/2/2/2 Printing and Reprinting
518/1/2/3 Rules
518/1/2/3/1 Compilation and Amendments
518/1/2/3/2 Printing and Reprinting
518/1/3 Public Service Act
518/1/4 Civil Service Pension Act
518/1/5 SA Citizenship Act
518/1/6 Act On Visiting Forces
518/1/7 Moratorium Act
518/1/8 Casualties Act
518/1/9 Unemployment Insurance Act
518/1/10 Act On the Disclosure of Official Secrets
518/1/11 Factories, Machinery and Building Work Act
518/1/12 Explosives Act
518/1/13 Treasury and Audit Act
518/1/14 Finance Act
518/1/15 Archives Act
518/1/16 Museum Act
518/1/17 National Film Board Act
518/1/18 Customs and Excise Act
518/1/19 Licences Act
518/1/20 Arms and Ammunitions Act
518/1/21 Weights and Measures Act
518/1/22 Stamp-Duty Act
518/1/23 Labour Acts
518/1/24 Housing Act
518/1/25 Patents, Designs and Copyright Act
518/1/26 Cultural Institutions Act
518/1/27 Liquor Act
518/1/28 Companies Act
518/1/29 Insurance Act
518/1/30 Welfare Organisations Act and Friendly Societies Act
518/1/31 Heraldry Act
518/1/32 Police Act
518/1/33 Prisons Act
518/1/34 Civil Defence Act
518/1/35 Apprenticeship Act
518/1/36 Act On Medical Practitioners

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500 DEPARTMENTAL MANAGEMENT 518 PUBLICATIONS

518/1/37 Dental Act

518/1/38 Hygiene Act
518/1/39 Medical Schemes Act
518/1/40 Public Health Act
518/1/41 Hazardous Substance's Act
518/1/42 Occupational Diseases Act
518/1/43 Dental Mechanics
518/1/44 Children's Act
518/1/45 Suppression of Communism Act
518/1/47 Military Pension Act
518/1/48 Professional Engineers Act
518/1/49 Publications and Entertainment Act
518/1/50 Armscor Act
518/1/51 Sales Tax Act
518/1/52 Act On Justices of the Peace and Commissioners of Oath
518/1/53 Act On Abuse of Dependence-Forming Drugs and Rehabilitation Centre
518/1/54 Act On Collection of Funds
518/1/55 Act On Advertising and Building Along Roads
518/1/56 Act On Registration of Natural Scientist
518/1/57 Act On National Supplies
518/1/58 Act On Terrorism
518/1/59 Act On Pension Fund for Temporary Employees
518/1/60 Act On National Roads (1971)
518/1/61 Special Defence Budget Act
518/1/62 Dumping At Sea Act
518/1/63 Act On National Key Points
518/1/64 Act On National Monuments
518/1/65 Marine Traffic Act
518/1/66 Aviation Act
518/1/67 Population Registration Act
518/1/68 Para-Veterinary Professions Bill
518/1/69 Medical Research Board Bill
518/1/70 Smoke Control Bill
518/1/71 Nurses Act
518/1/72 Protection of Information Act
518/1/73 Income Tax Act
518/1/74 Atomic Energy Act
518/1/75 Law On Value Added Tax
518/1/76 Public Service Labour Relations Act
518/1/77 Bill: Mercenaries
518/1/78 Labour Laws
518/1/79 Executive Acts of the President
518/1/80 Promotion of Access to Information Act (Act 2 of 2000)
518/1/81 Public Service Management Act
518/1/82 Pharmacy Act
518/1/83 Military Discipline Act
518/1/83/1 First Schedule
518/1/83/1/1 Draft and Revision
518/1/83/1/2 Printing and Reprinting
518/1/83/1/3 Rules
518/1/83/1/3/1 Draft and Revision

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500 DEPARTMENTAL MANAGEMENT 518 PUBLICATIONS

518/1/83/1/3/2 Printing and Reprinting

518/1/83/2 Second Schedule
518/1/83/2/1 Draft and Revision
518/1/83/2/2 Printing and Reprinting
518/1/83/2/3 Rules
518/1/83/2/3/1 Draft and Revision
518/1/83/2/3/2 Printing and Reprinting
518/1/84 Military Discipline Supplementary Measures Act
518/1/85 Geneva Conventions Act
518/1/86 National Conventional Arms Control Act
518/2 Regulations
[This subseries deals with the process of compilation, amendment, printing and reprinting of regulations.
Requests for and distribution of regulations are to be dealt with in the 405-series.]
518/2/1 General Regulations
518/2/1/1 Chapter 1
518/2/1/2 Chapter 2
518/2/1/3 Chapter 3
518/2/1/4 Chapter 4
518/2/1/5 Chapter 5
518/2/1/6 Chapter 6
518/2/1/7 Chapter 7
518/2/1/8 Chapter 8
518/2/1/9 Chapter 9
518/2/1/10 Chapter 10
518/2/1/11 Chapter 11
518/2/1/12 Chapter 12
518/2/1/13 Chapter 13
518/2/1/14 Chapter 14
518/2/1/15 Chapter 15
518/2/1/16 Chapter 16
518/2/1/17 Chapter 17
518/2/1/18 Chapter 18
518/2/1/19 Chapter 19
518/2/2 Emergency Regulations
518/2/3 Auxiliary Service Regulations
518/2/4 Detention Barracks Regulations
518/2/5 Financial Regulations and Directives
518/2/6 Logistic Regulations
518/2/6/1 Dress Regulations
518/2/7 Tender Board Regulations
518/2/8 Civil Defence Regulations
518/2/9 Armscor Regulations and Directives
518/2/10 Civil Service Regulations
518/2/11 Cadet Corps Regulations
518/2/12 Rules for Affiliated Members of Comdos
518/2/13 Archive Regulations
518/2/14 National Film Board Regulations
518/2/15 RSA Aviation Regulations
518/2/16 General Naval Regulations
518/2/17 Regulations in Accordance With the Act on National Key Points
518/2/18 Regulations Relating to Community Services by Religious Objectors

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500 DEPARTMENTAL MANAGEMENT 518 PUBLICATIONS

518/2/20 Labour Rights in the DOD

518/2/21 Regulations: Military Discipline Act
518/2/21/1 Draft and Revision
518/2/21/2 Printing and Reprinting
518/3 Orders and Instructions
518/3/1 DODI’s
518/3/1/1 Publication of
518/3/1/2 Distribution of
518/3/1/3 Amendment
518/3/2 General Orders
518/3/3 SA Army Orders and Instructions
518/3/3/1 SA Army Orders
518/3/3/2 Army Training Instructions
518/3/4 SA Air Force Orders and LMUS
518/3/4/1 Air Force Orders
[Further subdivision by adding standard codes as allocated by Chief of the Air Force.]
518/3/4/2 Air Force Publications
518/3/4/3 Instructions to Air Crews
518/3/4/4 Air Force Instructions
518/3/5 SA Naval Orders
518/3/5/1 Temporary Naval Memorandums
518/3/5/2 General Naval Memorandums
518/3/6 Unit Orders Part 1
518/3/7 Unit Orders Part 2
518/3/8 Special Unit Orders
518/3/9 Shooting Range Orders
518/3/10 Signals Orders and Instructions
518/3/11 Operational Orders and Instructions
518/3/12 Admin Orders and Instructions
518/3/13 Technical Orders and Instructions
518/3/14 Standing Orders
518/3/15 Issuing Instructions and Circulars
518/3/16 Explosive Ordnance Disposal Orders and Instructions
518/3/17 Movement Orders
518/3/18 SAMHS Orders
518/4 Manuals and Codes
[This subseries deals with the Process of Compilation, Amendment, Printing and Reprinting of Manuals
and Codes. Requests for and distribution of Manuals and Codes are to be dealt with in the 405-series.]
518/4/1 Personnel Manuals and Codes
518/4/1/1 SANDF Personnel Code
518/4/1/2 Civil Service Personnel Code
518/4/1/3 SANDF Trades Code
518/4/1/4 System of Pers Admin in the Field
518/4/1/5 Manual for Pay and Allowance
518/4/1/6 Handbook for SAMHS
518/4/1/7 Handbook Medical Standards of the SANDF
518/4/1/8 Ceremonial Handbook
518/4/1/9 Handbook for Usage of Language
518/4/1/10 Personnel Admin Directives
518/4/1/11 Ethical Code of Conduct for Professional Officers

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500 DEPARTMENTAL MANAGEMENT 518 PUBLICATIONS

518/4/2 Intelligence Manuals

518/4/3 Operational Manuals
518/4/3/1 EW Handbook
518/4/3/2 Radar Data Handbooks
518/4/3/3 Pilot's Handbook
518/4/3/4 Standard Operations Procedures for Aircraft
518/4/3/5 PECSAN/SASAR Handbooks
518/4/3/6 Manuel on Security of National Key Points
518/4/4 Logistic Manuals
518/4/4/1 Workshop Code: TSC
518/4/4/2 Workshop Code: SACS
518/4/4/3 Safety Code for Factories, Machinery, Installations and Building Work
518/4/4/4 Army Code List
518/4/4/5 System and Equipment Manuals
518/4/4/6 Flight Test Manual
518/4/4/7 Stores Administration in the SANDF
518/4/4/8 Consumers Guide for Logistic Information and Management Systems
518/4/4/9 Technical Manual
518/4/5 Departmental Management
518/4/6 Standing Work Procedures
518/4/7 Military Legal Services: Handbook
518/5 Training Manuals and Pamphlets
[This subseries deals with the Process of Compilation, Amendment, Printing and Reprinting of Training
Manuals and Pamphlets. Requests for and distribution of Training Manuals and Pamphlets must be
dealt with in the 405-series.]
518/5/1 Personnel Services/Administration
518/5/2 Ammunition Personnel
518/5/4 Printers
518/5/5 Pharmaceutical
518/5/6 Finance
518/5/7 Hygiene
518/5/8 Joint Training
518/5/8/1 Bulletin for Educational Technology
518/5/10 Infantry
518/5/11 Intelligence
518/5/12 Instructors SAAF / SAN
518/5/14 Chaplains
518/5/15 Codifiers
518/5/16 Commandos
518/5/17 Ordnance/Stores/Equipment
518/5/18 Anti-Aircraft Artillery
518/5/19 Medical
518/5/20 Military Police
518/5/21 Military Works
518/5/22 Musicians
518/5/23 Armour
518/5/24 Para-Medical
518/5/25 Professional Officers
518/5/26 Seamen
518/5/27 Signals/Communications/Connections
518/5/28 Psychological Service

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518/5/29 Catering Service

518/5/30 Special Service/Security Service
518/5/31 Dental Service
518/5/32 Technical Service
518/5/33 Draughtsmen
518/5/34 Executive (SAN)
518/5/35 Field Artillery
518/5/36 Field Engineers
518/5/37 Nursing
518/5/38 Pilots/Navigators
518/5/39 Flight Controllers
518/5/40 Welfare Service
518/5/46 Construction Engineer
518/5/47 Explosive Ordnance Disposal
518/5/48 Communication Operations
518/5/49 (Fire Fighting) > Fire and Rescue Services
[Description changed wef 27/03/2006]
518/5/50 General Vehicles
518/5/51 Strategy
518/5/52 Tactics
518/5/53 Joint Warfare
518/5/54 Conventional Warfare
518/5/55 Counter Insurgency Warfare
518/5/56 Range Practices
518/5/57 Safety during Training
518/6 Staff Procedures
[Where subdivision according to organisational structures is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure should be used]
518/7 General DOD Publications
518/7/P Policy
518/7/1 SA Soldier
518/7/1/B Policy
518/7/1/1 Compilation
518/7/1/2 Enquiries and Correspondence in Order to Obtain Contributions
518/7/1/2/1 Compensation for Contributions
518/7/1/3 Printing
518/7/1/3/1 Number of Copies
518/7/1/4 Sales
518/7/1/5 Free Distribution
518/7/1/6 Criticism and Appreciation
518/7/1/7 Advertisement and Publicity
518/7/2 Militaria
518/7/2/B Policy
518/7/2/1 Compilation
518/7/2/2 Enquiries and Correspondence in Order to Obtain Contributions
518/7/2/3 Printing
518/7/2/4 Sales
518/7/2/5 Free Distribution
518/7/2/6 Criticism and Appreciation
518/7/10 Annual and Yearbooks

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518/7/19 Pamphlets
518/7/19/1 Brochures/ Folders for Commands
518/7/19/2 Brochures/ Folders for Visitor's Routes
518/7/19/3 DOD Promotional Brochures/ Folders
518/8 Library Material
518/8/1 Acquisition
518/8/1/1 Purchases
518/8/1/2 Gifts
518/8/2 Storing/Maintenance
518/8/3 Distribution
518/8/4 Control
518/8/5 Acquisition Lists
518/9 Periodicals and Newspapers
518/9/1 Requests for and Distribution of Newspapers
518/9/2 Requests for and Distribution of Periodicals
518/9/3 Donations by Newspapers and Periodicals
518/9/4 Maintenance
518/10 Reviews
518/11 International Publications
518/11/1 ITU
518/11/2 ICAO
518/11/3 Trans World Telex Register
518/12 Publications of Other Powers/Defence Forces
518/12/1 Requests
518/12/2 Distribution
518/12/3 Military Specifications
518/13 Publications of Government Departments
[Further subdivision as at 311/2 series]
518/14 Publications of Provincial Administrations
518/15 Publications of Municipal / Local Authorities
518/16 Publications of Statutory Organisations
518/17 Publications of Civilian Institutions
518/17/1 IBM
518/17/2 SEIFSA
518/18 Government Gazettes
518/19 Posters and Calenders
518/20 Parliamentary Publications
518/20/1 Hansards
518/20/2 White Papers
518/20/3 Reports
518/20/3/1 SANDF Annual Report
518/20/4 State of the Nation Address (SONA)
518/21 Law Publications
518/22 Publications Harmful to the State
518/23 Bulletins
518/23/1 Operational Bulletins

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518/23/2 Training Bulletins

518/23/3 Safety Bulletins
518/24 Directives

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500 DEPARTMENTAL MANAGEMENT 519 CIRCULARS AND INSTRUCTIONS

OF NON-DOD ORGANISATIONS

519 Circulars and Instructions of Non-DOD Organisations

519/1 Circulars
519/1/1 Of National Government Departments
[Further subdivision as at 311/2 series]
519/1/2 Of Provincial Governments
519/1/3 Of Local / Municipal Authorities
519/1/4 Of Statutory Organisations
519/1/5 Of Private Institutions
519/1/6 Of International Organisations
519/1/6/1 International Hydrographic Organisation (IHO)
519/2 Instructions
519/2/1 By National Government Departments
[Further subdivision as at 311/2 series]
519/2/2 By Provincial Governments
519/2/3 By Local / Municipal Authorities
519/2/4 By Statutory Organisations
519/2/5 By Private Institutions

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500 DEPARTMENTAL MANAGEMENT 520 VISITS AND MOVEMENTS OF

PERSONS, AIRCRAFT AND SHIPS

520 Visits and Movements of Persons, Aircraft and Ships

520/1 Movements of President
520/2 Visits to the RSA
520/2/1 Royalty
520/2/2 Heads of State
520/2/3 Cabinet Ministers
520/2/4 Civilians
520/2/5 Defence Force Members
[Further subdivision according to 520/3/4 series below]
520/2/6 Aircraft
520/2/7 Ships
520/2/7/1 Reports by Liaison Officers on Visiting Ships
[Further subdivision according to countries as in 520/3/4]
520/2/8 Journalists
520/3 Visits Abroad
520/3/1 Minister of Defence
520/3/2 Other Ministers and Members of the Cabinet
520/3/3 Civilians
520/3/4 DOD Personnel
520/3/4/1 United Kingdom
520/3/4/2 USA
520/3/4/3 France
520/3/4/4 Germany
520/3/4/5 Portugal
520/3/4/6 Israel
520/3/4/7 Zimbabwe
520/3/4/8 Mozambique
520/3/4/9 Angola
520/3/4/10 Australia
520/3/4/11 Brazil
520/3/4/12 Switzerland
520/3/4/13 Italy
520/3/4/14 Malawi
520/3/4/15 Austria
520/3/4/16 Iran
520/3/4/17 Spain
520/3/4/18 Chile
520/3/4/19 Paraguay
520/3/4/20 Uruguay
520/3/4/21 Bolivia
520/3/4/22 Luxembourg
520/3/4/23 Belgium
520/3/4/24 Argentina
520/3/4/25 Taiwan
520/3/4/27 Japan
520/3/4/28 Venezuela
520/3/4/30 Botswana
520/3/4/31 Honduras
520/3/4/32 China

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PERSONS, AIRCRAFT AND SHIPS

520/3/4/33 New Zealand

520/3/4/34 Greece
520/3/4/35 Colombia
520/3/4/36 Malaysia
520/3/4/37 Comoros
520/3/4/38 Canada
520/3/4/39 Morocco
520/3/4/42 Lesotho
520/3/4/43 Swaziland
520/3/4/44 Guatemala
520/3/4/45 The Netherlands
520/3/4/46 Korea
520/3/4/47 Namibia
520/3/4/48 Russia
520/3/4/49 Poland
520/3/4/50 Rumania
520/3/4/51 Turkey
520/3/4/52 Egypt
520/3/4/53 Singapore
520/3/4/54 Zambia
520/3/4/55 Gabon
520/3/4/56 Kenya
520/3/4/57 India
520/3/4/58 Ethiopia
520/3/4/59 Hungary
520/3/4/60 United Nations
520/3/4/61 Czech Republic
520/3/4/62 Tanzania
520/3/4/63 Indonesia
520/3/4/64 New Guinea
520/3/4/65 Bosnia
520/3/4/66 Britain
520/3/4/67 Slovakia
520/3/4/68 Denmark
520/3/4/69 Malta
520/3/4/70 Sweden
520/3/4/71 Pakistan
520/3/4/72 Africa Union (AU)
520/3/4/73 Mexico
520/3/4/74 Ghana
520/3/4/75 Norway
520/3/4/76 Nigeria
520/3/4/77 Democratic Republic of Congo (DRC)
520/3/4/78 Saudi Arabia
520/3/4/79 Burundi
520/3/4/80 Mauritius
520/3/4/81 Uganda
520/3/4/82 Vietnam
520/3/4/83 Jordan
520/3/4/84 Rwanda

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PERSONS, AIRCRAFT AND SHIPS

520/3/4/85 Algeria
520/3/4/86 United Arab Emirates
520/3/4/87 Monaco
520/3/4/88 Sudan
520/3/4/89 Croatia
520/3/4/90 Madagascar
520/3/4/91 Qatar
520/3/4/92 Tunisia
520/3/4/93 Benin
520/3/4/94 Finland
520/3/4/95 Maldives
520/3/4/96 Senegal
520/3/5 SANDF Aircraft
520/3/6 SANDF Ships
520/4 Internal Movements
520/4/1 Ministers and Members of the Cabinet
520/4/2 Minister of Defence
520/4/3 Civilians
520/4/4 DOD Personnel and Armscor Personnel
[Where subdivision according to organisational structures is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure should be used]
520/4/5 Group Tours for Foreign Attaches
520/4/6 Tours, Visits and Interviews for Individual Foreign Attaches
520/4/7 Visits to Operational Areas
520/4/7/1 Military Personnel
520/4/7/2 Civilians
520/4/8 Visits to Units
520/4/9 SANDF Ships
520/4/10 Commissioner of Police
520/4/11 Commissioner of Correctional Service
520/4/13 Minister of Defence/C SANDF's Parliamentary Personnel
520/5 Travel Documents
520/5/P Policy
520/5/1 Passports
520/5/1/1 Official
520/5/1/2 Private
520/5/1/2/1 RSA
520/5/1/2/2 Other Countries
520/5/1/3 Diplomatic
520/5/1/4 Forged
520/5/1/5 Alias
520/5/2 Visas
520/5/2/P Policy
520/5/2/1 Applications: Visits to the RSA
520/5/2/2 Applications: Visits to Foreign Countries
520/5/3 Temporary Residence Permits
520/5/3/P Policy
520/5/4 Permanent Residence in the RSA
520/5/5 RSA Identity Documents
520/5/6 Travelling and Meal Tickets

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500 DEPARTMENTAL MANAGEMENT 521 COMMITTEES, COMMISSIONS AND BOARDS

521 Committees, Commissions and Boards

[A new file reference number must be obtained from the DOD Records Manager as soon as possible
after the establishment / appointment of new committees, commissions, boards or workgroups to ensure
proper recordkeeping of all related activities.
The DOD Records Manager must also be notified of any changes to the name or functioning of the
committee, commission, board or workgroup to ensure that the correct file references and descriptions
are indicated in the file plan.]
521/1 International Committees, Commissions and Boards
521/1/1 Appointment and Composition
521/1/1/1 BJCEB
521/1/1/2 IHO
521/1/1/2/P Policy
521/1/1/2/1 Financial Committee
521/1/1/2/2 IHO Electronic Charts Committee
521/1/1/2/3 IHO Digital Chart Exchange Committee
521/1/1/2/4 IHO General Bathymetric Chart of the Ocean (Gebco) Committee
521/1/1/3 CISM
521/1/1/4 Geneva Based Conference on Disarmament (CD)
521/1/1/5 Preparatory Committee: International Criminal Court
521/1/1/6 Inter-State Defence and Security Committee (ISDSC)
521/1/1/7 Standing Maritime Committee (SMC)
521/1/1/8 Human Rights Commission
521/1/1/9 IBSA (India, Brazil and South Africa) Dialogue Forum
521/1/1/10 Wassenaar Arrangement (WA) on Non-Proliferation of Conventional Arms and Dual-
Use Goods
521/1/1/11 International Naval Safety Association (INSA)
521/1/2 Agendas and Minutes
[Further subdivision according to 521/1/1]
521/1/2/1 BJCEB
521/1/3 Membership Matters
521/1/3/1 CISM
521/2 Interdepartmental Committees, Commissions and Boards
521/2/1 Appointment and Composition
521/2/1/2 Fixed Property Committee
521/2/1/3 Cabinet Committee
[See 521/7 subseries for other parliamentary committees]
521/2/1/3/1 National Conventional Arms Control Committee (NCACC)
521/2/1/3/1/1 Scrutiny Committee to the NCACC (SC-NCACC)
521/2/1/4 Parliamentary Defence Committee
521/2/1/5 Radio and Cable Board
521/2/1/6 Communications Security Board
521/2/1/7 Government Apprentice Board
521/2/1/8 National Advisory Survey Board
521/2/1/8/1 Aerial Survey Sub-Committee
521/2/1/8/2 Geographical Map Sub-Committee
521/2/1/8/3 Aviation Map Committee
521/2/1/8/4 Ground and Water State Survey Committee
521/2/1/9 SA Council for Professional Land Surveyors and Technical Surveyors
521/2/1/9/1 Cartographic Sub-Committee
521/2/1/9/2 Engineering Survey Committee
521/2/1/9/3 Air Photo Sub-Committee

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521/2/1/9/4 Advisory Committee Photography Surveying and Cartography

521/2/1/12 National Monuments Council
521/2/1/13 National Transport Commission
521/2/1/14 National Key Point Register Committee
521/2/1/15 National Civil Defence Co-Ordination Committee
521/2/1/16 Economical Advisory Board
521/2/1/17 Advisory Committee for Technical Training At Colleges
521/2/1/18 SA Telecommunications and Electricity Supply Commission
521/2/1/19 Interdepartmental Cape Committee (ICC)
521/2/1/22 Information System Committee
521/2/1/22/1 Computer Work Team
521/2/1/22/2 South African Geographic Information System (SAGIS)
521/2/1/23 Advisory Committee for Health Matters
521/2/1/23/1 Sub-Committee for Personnel Matters
521/2/1/24 Foreign Trade Relations Committee
521/2/1/25 Guide Plan Committee
521/2/1/26 Civil Aviation Board
521/2/1/26/1 Advisory Committee for Civil Aviation
521/2/1/26/2 Standing Committee for Planning and Development of Airfields
521/2/1/26/3 Near-Collision Panel
521/2/1/26/4 Aviation Regulation Sub-Committee
521/2/1/26/5 Central Airport Safety Committee
521/2/1/26/6 Master Plan Committee
521/2/1/26/7 Navigation-Communication Work Group
521/2/1/26/8 National Airspace Committee (NASCOM)
521/2/1/26/9 SA Performance Based Navigation Implementation Team (SAPIT)
521/2/1/31 Committee for Radio-Communication Matters
521/2/1/32 Planning Advisory Board
521/2/1/33 Foreign Visits Committee
521/2/1/34 Inter-Departmental Committee for the Depopulation of the Country Side
521/2/1/34/1 Co-Ordinating Committee
521/2/1/34/2 Works Committee for Defence and Security
521/2/1/34/3 Works Committee for Agriculture
521/2/1/34/4 Provincial Services
521/2/1/34/5 Communication Services
521/2/1/34/6 Works Committee for Development
521/2/1/34/7 Water Development
521/2/1/34/8 Transport Services
521/2/1/35 Central Consolidation Committee
521/2/1/36 Co-Ordinating Information Committee (NICOC)
521/2/1/36/1 Minimum Information Security Standard Workgroup (MISS)
521/2/1/37 National Manpower Commission
521/2/1/38 Financial Administrative Systems Advisory Committee
521/2/1/39 Financial Priority Committee
521/2/1/40 Co-Ordinating Committee for Scheduled Departmental Personnel
521/2/1/41 Inter Service Music Advisory Committee
521/2/1/42 Shoemansdal Development Committee
521/2/1/43 Central Mechanical Committee
521/2/1/45 National Welfare Management System (NWMS)
521/2/1/46 National Key Point Management Committee
521/2/1/46/1 Financial Committee

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521/2/1/46/2 Technical Committee

521/2/1/47 Senior Officials Committee (SOC)
521/2/1/48 Committee for Environmental Co-Ordination
521/2/1/48/1 Sub Committee for Environmental Education
521/2/1/48/2 Sub Committee for Environmental Impact Assessment
521/2/1/48/3 Sub-Committee for Soil Erosion
521/2/1/48/4 Sub-Committee for Invasive Plants
521/2/1/48/5 Subcommittee for Biodiversity
521/2/1/48/6 Subcommittee for Sustainable Development
521/2/1/48/7 Subcommittee for Environmental Co-ordination
521/2/1/49 Management Advisory Committee for Cape Peninsula Protected Natural
Environment
521/2/1/50 Management Advisory Committee for Magaliesberg Protected Natural Environment
521/2/1/51 Interdepartmental Committee on National Maritime Policy
521/2/1/52 Defence Staff Council
521/2/1/53 National Science and Technology Forum
521/2/1/54 Joint Standing Committee
521/2/1/55 Joint Military Co-ordinating Committee (JMCC)
521/2/1/56 Defence Review Workgroup
521/2/1/59 Joint Workgroup on Equal Opportunity and Affirmative Action for the Department of
Defence
521/2/1/60 Business and Financial Planning
521/2/1/61 State Tender Board
521/2/1/62 Ministry of Defence Acquisition Council (MODAC)
521/2/1/63 Financial Accountability Committee
521/2/1/64 Department of Public Service and Administration
521/2/1/64/1 Public Service Co-Ordinating Bargaining Council
521/2/1/64/2 Transformation and Restructuring of Public Service Interdepartmental Task Team
(IDTT)
521/2/1/65 [Director-Generals Forum]> Forum for South African Director-Generals (FOSAD)
[Description changes wef 2012/07/12]
521/2/1/66 Department of Defence Rationalisation Strategy Committee
521/2/1/67 National Security Council
521/2/1/68 Public Sector Education and Training Authority (PSETA)
521/2/1/69 Joint Standing Committee on Intelligence (JSCI)
521/2/1/70 Castle Control Board
521/2/1/71 Standing Committee on Public Accounts (SCOPA)
521/2/1/72 Classification and Declassification Review Committee
521/2/1/72/1 Classification and Declassification Sub-Committee
521/2/1/72/2 Custody Sub-Committee
521/2/1/73 National Treasury Bid Evaluation / Adjudication Committees
521/2/1/74 Audit Steering Committee
521/2/1/75 Border Control Operational Co-ordinating Committee (BCOCC)
521/2/1/76 RSA Military Standards Steering Committee (RMSS)
521/2/1/76/1 Co-ordinating Work Group (CWG)
521/2/1/76/2 Military Standards Workgroup
521/2/1/77 SA Air Force and Air Traffic and Navigation Services Executive Committee
(SAAF / ATNS ExCom)
521/2/1/77/1 SA Air Force and Air Traffic and Navigation Services (SAAF / ATNS)
Operational Sub-Committee
521/2/1/77/2 SA Air Force and Air Traffic and Navigation Services (SAAF / ATNS)
Training Sub-Committee

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521/2/1/77/3 SA Air Force and Air Traffic and Navigation Services (SAAF / ATNS)
Technical Sub-Committee
521/2/2 Agendas and Minutes
[Subdivision as for 521/2/1 series]
521/3 Department of Defence Committees, Commissions and Boards
521/3/1 Appointed By C SANDF
521/3/1/1 Appointment and Composition
521/3/1/1/1 Defence Planning Committee
521/3/1/1/1/1 Financial Sub-Committe
521/3/1/1/3 SANDF Telecom Board
521/3/1/1/3/1 SANDF Telecom Task Group
521/3/1/1/3/2 SANDF Telecom Sub-Committee in the meetings
521/3/1/1/4 SANDF Computerisation Board
521/3/1/1/5 Central and Regional Merit Committees
521/3/1/1/5/1 PSAP
521/3/1/1/6 Advisory Personnel Committee
521/3/1/1/8 Defence Staff Committee
521/3/1/1/9 Personnel Staff Council (PSC)
521/3/1/1/10 National States Committee
521/3/1/1/11 Military Strategically Planning Committee
521/3/1/1/12 C SANDF EW Task Group
521/3/1/1/13 Defence Advisory Board
521/3/1/1/14 SANDF Target Committee
521/3/1/1/15 SANDF Logistic Board
521/3/1/1/15/1 Catering Services Advisory Committee
521/3/1/1/15/2 Logistic Information Control System Pilot Committee
521/3/1/1/15/3 SANDF Log Planning Steering Group
521/3/1/1/15/4 SANDF Acquisition Project's Steering Group
521/3/1/1/15/5 SANDF Weapon System Maintenance Steering Group
521/3/1/1/15/6 SANDF Stores Administration Steering Group
521/3/1/1/15/7 SANDF Facilities Steering Group
521/3/1/1/15/8 SANDF Environmental Services Steering Group
521/3/1/1/15/9 SANDF Log Pers Steering Group
521/3/1/1/15/10 SANDFI Steering Group
521/3/1/1/16 SANDF Hints Committee
521/3/1/1/17 Committee for Storing of Strategic Raw Materials, Material and Spares
521/3/1/1/18 Economising Committee
521/3/1/1/19 Joint Staff Advisory Board
521/3/1/1/21 SANDF Trade Test Board
521/3/1/1/22 DEVDD Committee
521/3/1/1/23 Advisory Board for Military Strategy
521/3/1/1/24 History Advisory Committee
521/3/1/1/25 Foreign Defence Relations Committee
521/3/1/1/26 Foreign Visits Committee
521/3/1/1/27 SAAF Welfare Fund Committee
521/3/1/1/28 Military Art Advisory Board
521/3/1/1/29 Explosive Arms Evacuation Committee
521/3/1/1/30 Procedures Committee - Telecom-Board
521/3/1/1/31 SANDF Committee for Radiation Matters
521/3/1/1/32 Electronic Collection Committee
521/3/1/1/33 Arms of the Service Advisory Council: Sergeants-Majors

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521/3/1/1/34 SANDF Music Advisory Committee

521/3/1/1/35 Air Transport Co-Ordinating Committee
521/3/1/1/37 SANDF Equal Opportunity Appraisal Forum (Women Rights)
521/3/1/1/38 Part Time Force Council
521/3/1/1/39 SANDF Integration Committee
521/3/1/1/40 Personnel Rationalisation Workgroup
521/3/1/1/40/1 Sub Work Group: Fair Labour Practices
521/3/1/1/40/2 Rationalisation and Consultation Forum
521/3/1/1/41 DOD Departmental Chamber
521/3/1/1/42 SANDF Labour Relations Communication Forums
521/3/1/1/42/1 Unit Local Committees
521/3/1/1/42/1/1 Officers
521/3/1/1/42/1/2 Warrant Officers
521/3/1/1/42/1/3 Non-Commissioned Officers
521/3/1/1/42/1/4 Other Ranks
521/3/1/1/42/1/5 PSAP
521/3/1/1/42/1/6 Combined
521/3/1/1/42/2 Unit Collective Committees
521/3/1/1/42/2/1 Officers
521/3/1/1/42/2/2 Warrant Officers
521/3/1/1/42/2/3 Non-Commissioned Officers
521/3/1/1/42/2/4 Other Ranks
521/3/1/1/42/2/5 PSAP
521/3/1/1/42/2/6 Combined
521/3/1/1/42/3 Regional Labour Relation Committees
521/3/1/1/43 IG Staff Council
521/3/1/1/44 Project Acquisition and Master Planning
521/3/1/1/45 Daily Defence Staff Council (DDSC)
521/3/1/1/46 Plenary Defence Staff Council (PDSC)
521/3/1/1/47 Military Command Council (MCC)
521/3/1/1/48 SANDF Crime Prevention
521/3/1/1/49 National Defence Liaison Council
521/3/1/1/50 Defence Support Committee
521/3/1/1/52 DOD Planning Forum Committee
521/3/1/1/53 Gender Forum
521/3/1/1/54 Joint Support Forum
521/3/1/1/54/1 DOD Disposal Steering Group
521/3/1/1/55 Joint Technical Training Steering Committee
521/3/1/1/56 Base Support Forum
521/3/1/1/57 Transformation and Restructuring of Public Service (TRP): Departmental Task Team
(DTT)
521/3/1/1/57/1 Services and Divisional Task Teams
521/3/1/1/58 Departmental Programme and Budget Evaluation Committee (DPBEC)
521/3/1/1/59 PAIA Nodal Point Co-ordinating Committee
521/3/1/1/60 Military Bargaining Council (MBC)
521/3/1/1/60/1 Mandating Committee
521/3/1/1/61 Structural Control Board
521/3/1/1/62 Department of Defence Leadership Development Committee
521/3/1/2 Agendas and Minutes
[Subdivision as for 521/3/1/1 above]

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521/3/1/2/42 DOD Labour Relation Communication Forums

[Only correspondence that pertains to the Meetings and Functioning of these Forums should be placed
on the files in this series.]
[Minutes from Internal DOD Communication Forums received by HQ's must be filed on the appropriate
files in the 104/29/8/2 Series.]
521/3/1/2/42/1 Unit Local Committees
521/3/1/2/42/1/1 Officers
521/3/1/2/42/1/2 Warrant Officers
521/3/1/2/42/1/4 Other Ranks
521/3/1/2/42/1/5 PSAP
521/3/1/2/42/1/6 Combined
521/3/1/2/42/2 Unit Collective Committees
521/3/1/2/42/2/1 Officers
521/3/1/2/42/2/2 Warrant Officers
521/3/1/2/42/2/3 Non-Commissioned Officers
521/3/1/2/42/2/4 Other Ranks
521/3/1/2/42/2/5 PSAP
521/3/1/2/42/2/6 Combined
521/3/1/2/42/3 Regional Labour Relation Committees
521/3/2 Appointed By C Army
521/3/2/1 Appointment and Composition
521/3/2/1/1 C Army EW Task Group
521/3/2/1/2 Officers' Selection Board
521/3/2/1/3 Committee of Inquiry to the Culture of Alcohol Usage in the SA Army
521/3/2/1/4 Army Armaments Committee
521/3/2/1/5 Navigational Committee - SA Army
521/3/2/2 Agendas and Minutes
[Subdivision as for 521/3/2/1 above]
521/3/3 Appointed By SAAF
521/3/3/1 Appointment and Composition
521/3/3/1/1 C SAAF EW Task Group
521/3/3/1/2 Officers' Selection Board
521/3/3/1/3 Revision Board for Officers Development Programme
521/3/3/1/4 Emblem Advisory Committee for SAAF
521/3/3/1/5 SAAF Publications Board
521/3/3/1/6 Aviation Resources Council
521/3/3/1/6/1 Aviation Resources Work Group
521/3/3/1/7 SAAF/Armscor Planning Council
521/3/3/2 Agendas and Minutes
[Subdivision as for 521/3/3/1 above]
521/3/4 Appointed By C Navy
521/3/4/1 Appointment and Composition
521/3/4/1/1 SAN EW Task Force
521/3/4/1/2 Vessel Availability Board
521/3/4/1/3 Naval Warfare Publication Committee
521/3/4/1/4 IMT Co-Ordinating Committee
521/3/4/1/5 Electronic Equipment Committee
521/3/4/1/6 Boats Committee
521/3/4/1/6/1 Life Saving Equipment Sub-Committee
521/3/4/1/7 C Navy Staff Committee
521/3/4/1/8 Alterations and Amendments Board

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521/3/4/1/9 Logistic Committee

521/3/4/1/10 SAN Research and Development Board
521/3/4/1/11 New Tidal Basin Management Group
521/3/4/1/12 NBCD Committee
521/3/4/1/13 Arms and Ammunition Advisory Committee
521/3/4/1/14 Ammunition Requirements Committee
521/3/4/1/15 Salvaging Committee
521/3/4/1/16 SAN Trade Test Board
521/3/4/1/16/1 SAN Trade Test Committees
521/3/4/1/17 SAN Reference Library Panel
521/3/4/1/18 SAN Officers Selection Board
521/3/4/1/19 Navy Staff Training Advisory Board
521/3/4/1/20 SAN Command Board
521/3/4/1/21 Harbour Defence Co-Ordinating Committee
521/3/4/1/22 Naval Economy Committee
521/3/4/1/23 Uniform Committee
521/3/4/1/24 Navy Staff Board
521/3/4/1/25 SA Navy Financial Committee
521/3/4/1/26 Navy Planning Committee
521/3/4/1/27 Naval Command-Cape Board
521/3/4/1/28 Swans Advisory Command Board
521/3/4/1/29 Naval Operational Planning Committee
521/3/4/1/30 Naval Computerising Committee
521/3/4/1/31 Liaison Committee
521/3/4/1/32 SA Navy Infoplan Pilot Committee
521/3/4/1/33 Navy Planning Advisory Committee
521/3/4/1/34 Admiralty House Control Committee
521/3/4/1/35 Mine Warfare Committee
521/3/4/1/36 Naval Intelligence Committee (NINCOM)
521/3/4/1/37 Naval Financial Advisory Committee
521/3/4/1/38 Advisory Personnel Committee: PSAP
521/3/4/1/39 Project Revising Committee
521/3/4/1/40 Naval Dockyard Simon's Town Management Board
521/3/4/1/41 SA Navy Citizen Force Executive Committee
521/3/4/1/42 Naval Support Board
521/3/4/1/44 SA Navy Reserve Council
521/3/4/1/45 SA Navy and SA Medical Health Service Bi-Lateral Talks
521/3/4/1/46 Fleet Integration Co-ordination Committee (FICC)
521/3/4/1/47 Navy Strategic Direction Committee (Navy Stratcom)
521/3/4/2 Agendas and Minutes
[Subdivision as for 521/3/4/1 above]
521/3/5 Appointed By Surgeon General
521/3/5/1 Appointment and Composition
521/3/5/1/1 SAMHS Planning Committee
521/3/5/1/2 Works Committee for Drug Addicts
521/3/5/1/3 Satellite Committee for Drug Addicts
521/3/5/1/4 SAMHS Command Council
521/3/5/1/5 SAMHS Promotion Committee
521/3/5/1/6 Drug and Therapeutic Committee
521/3/5/2 Agendas and Minutes
[Subdivision as for 521/3/5/1 above]

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521/3/6 Appointed By CS Ops

521/3/6/1 Appointment and Composition
521/3/6/1/1 Ground/Air Warfare Committee
521/3/6/1/2 Ops Committee
521/3/6/1/3 Cryptological and Communications Security Committee
521/3/6/1/4 Air Defence Committee
521/3/6/1/5 SAAF/SAN Ops Committee
521/3/6/1/6 Operational Research Co-Ordinating Committee
521/3/6/1/7 Public Relations Committee
521/3/6/1/7/1 Security Forces Public Relations Liaison Committee
521/3/6/1/7/2 Interdepartmental Liaison Forum
521/3/6/1/7/3 Public Relations Planning Committee
521/3/6/1/7/4 SANDF-Armscor Public Relations Liaison Committee
521/3/6/1/8 Central Editorial Committee
521/3/6/1/8/1 Editorial Committees for the Arms of the Service Publications
521/3/6/1/8/2 Editorial Committees of Command and Other Publications
521/3/6/1/9 Joint NPU-SA Defence Force Liaison Committee
521/3/6/1/10 Salut Editorial Committee Meeting
521/3/6/1/11 Paratus Editorial Committee
521/3/6/1/13 Steering Committee of the Planning Support Group
521/3/6/1/14 SANDF Map Liaison Group
521/3/6/1/15 Safe Guarding Committee
521/3/6/1/16 Joint Force Preparation Committee
521/3/6/1/17 SA Army/ SA Navy/ SAAF Operations Committee (Leervlootkom)
521/3/6/1/17/1 SA Army/ SA Navy/ SAAF Operations Committee: Submarine/ Parachute Forces Co-
Operation Sub-Committee (Valskduikom)
521/3/6/1/17/2 SA Army/ SA Navy/ SAAF Operations Committee: Strike Craft/ Parachute Forces Co-
Operation Sub-Committee (Valskaanvkom)
521/3/6/1/17/3 SA Army/SA Navy/ SAAF Operations Committee: Operations Support Vessels/
Parachute Forces Co-Operation Sub-Committee (Valskbergkom)
521/3/6/1/17/4 SA Army/ SA Navy/ SAAF Operations Committee: Amphibians Operations Sub-
Committee (Amfibkom)
521/3/6/2 Agendas and Minutes
[Subdivision same as for 521/3/6/1 above]
521/3/7 Appointed By CSP
[See 521/3/21 for Committees, Commissions and Boards appointed by C HR Support]
521/3/7/1 Appointment and Composition
521/3/7/1/1 Co-Ordinating Mobilisation Committee
521/3/7/1/2 Battle Honours Committee
521/3/7/1/3 SANDF Technical Board
521/3/7/1/4 SA Defence College Advisory Board
521/3/7/1/5 Personnel System Committee
521/3/7/1/6 Committee on Treatment of Ladies in the SANDF
521/3/7/1/7 Military Academy Advisory Committee
521/3/7/1/8 Defence Liaison Committee
521/3/7/1/9 SANDF Personnel Research Committee
521/3/7/1/11 Colonels Forum
521/3/7/1/12 Manpower Planning Board
521/3/7/1/13 Council for Military Writing
521/3/7/1/13/1 Committee for Historical Writing
521/3/7/1/14 SASSETA
521/3/7/1/14/1 SASSETA: Learnerships

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521/3/7/1/14/2 SASSETA: Skills Planning and Implementation

521/3/7/1/14/3 SASSETA: Quality Assurance (QA)
521/3/7/1/14/3/1 Accreditation
521/3/7/1/14/3/2 Assessors
521/3/7/1/15 SANDF Labour Relations Workgroup
521/3/7/1/16 CSW: Workgroup
521/3/7/1/17 Ceremonial Staff Board (CSB)
521/3/7/2 Agendas and Minutes
[Subdivision as for 521/3/7/1 above]
521/3/8 Appointed By C DI
521/3/8/1 Appointment and Composition
521/3/8/1/1 SANDF Intelligence Board
521/3/8/1/1/1 Personnel Advisory Committee
521/3/8/1/1/2 Committee for Intelligence Research and Development
521/3/8/1/2 Ripper Committee
521/3/8/1/3 Counter Intelligence Committee
521/3/8/1/4 Mid Intelligence Committee
521/3/8/1/5 Fissekkom
521/3/8/1/6 Armscor Counter Intelligence Committee
521/3/8/1/7 Security Clearance Steering Committee
521/3/8/1/8 Collection Management Committee
521/3/8/1/9 Information Technical Management Forum
521/3/8/1/10 Defence Intelligence Strategy Workgroup
521/3/8/2 Agendas and Minutes
[Subdivision same as for 521/3/8/1 above]
521/3/9 Appointed By CSL / C Log
521/3/9/1 Appointment and Composition
521/3/9/1/1 Logistic Co-Ordinating Committee
521/3/9/1/2 Long Range Guided Flight Platforms
521/3/9/1/3 Anti Aircraft Technology Development
521/3/9/1/4 Mine Warfare Equipment Research
521/3/9/1/5 Propellants
521/3/9/1/6 Turbine Engine Research
521/3/9/1/7 SANDF Log/Pers Workgroup
521/3/9/1/8 SANDF Log Planning Work Group
521/3/9/1/9 (Project Control Committee)  Armament Acquisition Control Board
[Description Changed Wef 25/9/2000. See 521/3/16/1/3 for Project Control Committee.]
521/3/9/1/10 Environmental Advisory Forums
521/3/9/1/11 Procurement in the SANDF Workgroup
521/3/9/1/12 SANDF Stores Control Workgroup
521/3/9/2 Agendas and Minutes
[Subdivision same as for 521/3/9/1 above]
521/3/10 Appointed By CSF / CFO
521/3/10/1 Appointment and Composition
521/3/10/1/1 Financial Advisory Board
521/3/10/1/1/1 Financial Operational Management (Fin-Ops)
521/3/10/1/5 Financial Co-Ordinating Committee
521/3/10/2 Agendas and Minutes
[Subdivision same as for 521/3/10/1 above]
521/3/11/1/6 SADFI Advisory Board
521/3/11/1/7 SADFI Advisory Group

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500 DEPARTMENTAL MANAGEMENT 521 COMMITTEES, COMMISSIONS AND BOARDS

521/3/11/1/8 Committee for the Revision of Dress Regulations, Scales of Issue

521/3/11/1/9 Work Group for the Placing of Logistic Installations
521/3/11/1/10 Ammunition Advisory Committee
521/3/11/2 Agendas and Minutes
[Subdivision as for 521/3/11/1 above]
521/3/12 Appointed By Chaplain Gen
521/3/12/1 Appointment and Composition
521/3/12/1/1 Chaplain Services Meeting
521/3/12/1/2 Chaplain Services Literature Commission
521/3/12/1/2/1 Co-Ordinating Executive Media Commission
521/3/12/1/2/1/1 Afrikaans Media Committee
521/3/12/1/2/1/2 English Media Committee
521/3/12/1/2/1/3 African Languages Media Committee
521/3/12/2 Agendas and Minutes
521/3/14 Appointed By Secretary for Defence
521/3/14/1 Appointment and Composition
521/3/14/1/1 Defence Secretariat Board
521/3/14/1/2 Audit Committee in the DOD
521/3/14/1/3 Departmental Resource Risk Management Workgroup
521/3/14/1/4 Departmental Commercial Procurement Board
521/3/14/1/5 Defence Policy Board
521/3/14/2 Agendas and Minutes
[Subdivision as for 521/3/14/1]
521/3/15 Appointed By Chief Command and Management Information Systems
521/3/15/1 Appointment and Composition
521/3/15/1/1 CMI Steering Committee
521/3/15/1/1/1 Staff Council
521/3/15/1/2 Communication Forum
521/3/15/1/3 IS Planning Co-ordination Forum
521/3/15/1/4 CMI Project Management Committee
521/3/15/1/5 Information Management Co-ordinating Committee (IMCC)
521/3/15/1/6 CMI Colonel's Club
521/3/15/1/7 Command Cadre Conference (CCC)
521/3/15/1/8 Executive Committee (Excom)
521/3/15/1/9 Command Boards (CB)
521/3/15/1/10 D IW Capability Management Committee
521/3/15/1/10/1 SANDF EW Committee
521/3/15/1/10/2 SANDF NW Committee
521/3/15/1/10/3 SANDF PW Committee
521/3/15/1/11 CMIS Support Formation Finanacial Control Committee
521/3/15/2 Agendas and Minutes
[Subdivision as for 521/3/15/1]
521/3/16 Appointed By Chief Acquisition and Procurement
521/3/16/1 Appointment and Composition
521/3/16/1/1 Project Control Board (PCB)
521/3/16/1/2 Project Steering Committee (PSC)
521/3/16/1/3 Project Control Committee
[See 521/3/9/1/9 for Armament Acquisition Control Board]
521/3/16/1/4 Alternative Service Delivery Implementation Board
521/3/16/1/5 DOD Supplier Payment Forum
521/3/16/2 Agendas and Minutes

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500 DEPARTMENTAL MANAGEMENT 521 COMMITTEES, COMMISSIONS AND BOARDS

[Subdivision as for 521/3/16/1]

521/3/17 Appointed By Chief of Policy and Planning
521/3/17/1 Appointment and Composition
521/3/17/1/1 Planning Staff Council
521/3/17/1/2 AOT Policy Working Group
521/3/17/2 Agendas and Minutes
[Subdivision as for 521/3/17/1]
521/3/18 Appointed By Chief of Defence Reserves
521/3/18/1 Appointment and Composition
521/3/18/1/1 Defence Reserve Workshop
521/3/18/2 Agendas and Minutes
[Subdivision as for 521/3/18/1]
521/3/19 Appointed By Minister of Defence
521/3/19/1 Appointment and Composition
521/3/19/1/1 Advisory Board on Military Veteran Affairs
521/3/19/2 Agendas and Minutes
[Subdivision as for 521/3/19/1]
521/3/20 Appointed By Chief Joint Training
521/3/20/1 Appointment and Composition
521/3/20/1/1 Training Staff Council
[Description changed wef 26/11/2002]
521/3/20/1/2 Skills Development Facilitators Forum (SDFF)
521/3/20/1/3 Standard Generating Body Steering Committee (SGBSC) (Closed wef 31/01/2011)
521/3/20/1/3/1 Standard Generating Bodies (Closed wef 31/01/2011)
521/3/20/1/4 DOD Education, Training and Development Committee
521/3/20/2 Agendas and Minutes
[Subdivision as for 521/3/20/1]
521/3/21 Appointed By Chief HR Support
521/3/21/1 Appointment and Composition
521/3/21/1/1 Personnel Functionary Forum
521/3/21/1/2 Career Management Forum
521/3/21/2 Agendas and Minutes
[Subdivision as for 521/3/21/1]
521/4 Committees, Commissions and Boards of Statutory Organisations
521/4/1 Appointed By Armscor
521/4/1/1 Appointment and Composition
521/4/1/1/1 Armscor Environmental Management Panel
521/4/1/2 Agendas and Minutes
521/4/2 Appointed By CSIR
521/4/2/1 Appointment and Composition
521/4/2/1/1 Hospital Research Guidance Committee
521/4/2/1/2 National Committee for Nature Conservation
521/4/2/1/2/1 Committee for Nature Conservation Research
521/4/2/1/2/1/1 Task Group for Intruder Biota
521/4/2/1/2/2 National Nature Conservation Planning and Working Group
521/4/2/1/2/2/1 Region A
521/4/2/1/2/2/1/1 Region A (South)
521/4/2/1/2/2/1/2 Region A (North)
521/4/2/1/2/2/2 Region B
521/4/2/1/2/2/3 Region C

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500 DEPARTMENTAL MANAGEMENT 521 COMMITTEES, COMMISSIONS AND BOARDS

521/4/2/1/2/2/4 Region D
521/4/2/1/2/2/5 Region E
521/4/2/1/2/2/6 Region F
521/4/2/1/2/2/7 Region G
521/4/2/1/2/2/8 Region H
521/4/2/1/2/2/9 Region J
521/4/2/1/3 Computer Security Task Group
521/4/2/1/4 Foundation for Research and Development
521/4/2/1/4/1 South African Data Centre for Oceanography
521/4/2/1/4/2 South African National Council for Oceanographic Research
521/4/2/1/4/3 Main Sea Level Data (MSL)
521/4/2/1/4/4 Magnetic Observatory
521/4/2/2 Agendas and Minutes
[Subdivision as for 521/4/2/1/1 above]
521/4/3 Appointed By SABS
521/4/3/1 Appointment and Composition
521/4/3/2 Agendas and Minutes
521/4/4 Appointed By SITA
521/4/4/1 Appointment and Composition
521/4/4/2 Agendas and Minutes
521/4/5 Appointed By NUCOR
521/4/5/1 Appointment and Composition
521/4/5/2 Agendas and Minutes
521/4/6 Appointed By HSRC
521/4/6/1 Appointment and Composition
521/4/6/1/1 National Institute for Psychological and Edumetric Research
521/4/6/1/1/1 Advisory Committee for Defence Research
521/4/6/2 Agendas and Minutes
521/4/7 By Minister of Safety and Security
521/4/7/1 Appointment and Composition
521/4/7/1/1 Council of Security Officials
521/4/7/2 Agendas and Minutes
521/5 Local / Municipal Committees, Commissions and Boards
521/5/1 Appointment and Composition
521/5/2 Agendas and Minutes
521/6 Civilians Committees, Commissions and Boards
521/6/1 Appointment and Composition
521/6/1/1 Board for SA War Graves and Graveyards
521/6/1/1/1 Advisory Committee for Defence Research
521/6/1/2 War Histories Advisory Committee
521/6/1/3 SA Board for Professional Engineers (SANDF Advisory Personnel)
521/6/1/4 Committee for Co-Ordinating of Road Requirements
521/6/1/5 Advisory Committee for the Conservation of Nature
521/6/1/5/1 Pretoria Technikon
521/6/1/5/2 Cape Technikon
521/6/1/5/3 Technikon SA
521/6/1/6 Interim Controlling Committee for the Langestrandmeer-Area
521/6/1/7 Interim Managing Committee for the Magaliesberg Nature Area
521/6/1/8 Aviation Safety Committee of Southern Africa
521/6/1/9 SA Council for Professional Practitioners

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500 DEPARTMENTAL MANAGEMENT 521 COMMITTEES, COMMISSIONS AND BOARDS

521/6/1/12 National Sports Council (NSC)

521/6/1/14 National Olympic Council of South Africa (NOCSA)
521/6/1/15 Advisory Board Southern African Defence and Security Management Network
521/6/1/16 Advisory Committee of the Institute for Strategic Studies
521/6/2 Agendas and Minutes
[Subdivision as for 521/6/1/1 above]
521/7 Parliamentary Committees, Commissions and Boards
521/7/1 Appointment and Composition
521/7/1/2 Commission for Inquiry Into Reporting On Defence Matters
521/7/1/7 Cabinet Committee for Security and Intelligence
521/7/1/9 Commission on Provincial Government
521/7/1/10 Cabinet Makgotla
521/7/1/11 Cluster Committees
521/7/1/11/1 International Cooperation, Trade and Security (ICTS)
521/7/1/11/2 Justice, Crime Prevention and Security (JCPS)
521/7/1/11/3 Governance and Administration Cluster
521/7/1/11/4 Economic Sectors and Employment Cluster
521/7/1/11/5 Infrastructure Development Cluster
521/7/1/11/6 Human Development Cluster
521/7/1/11/7 Social Protection and Community Development Cluster
521/7/1/12 Ad Hoc Committees
521/7/1/13 Joint Standing Committees
521/7/1/13/1 Joint Standing Committee on Defence
521/7/1/14 Standing Committees
521/7/1/15 Portfolio Committees (National Assembly)
521/7/1/15/1 Portfolio Committee on Defence and Military Veterans
521/7/1/15/2 Portfolio Committee On International Relations and Co-operation
521/7/1/16 National Council of Provinces (NCOP) Committees
521/7/2 Agendas, Minutes and Reports
[Further subdivision according to 521/7/1]

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500 DEPARTMENTAL MANAGEMENT 522 CONFERENCES, CONGRESSES, SEMINARS,

SYMPOSIUMS AND MEETINGS

522 Conferences, Congresses, Seminars, Symposiums and Meetings

522/1 Conferences
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 522/1-3/3
= Conferences - SA Army.]
522/1–3/3 SA Army
522/1-3/3/1 C Army
522/1-3/3/1/1 With OC's Formations/Comdos
522/1-3/3/1/2 Training
522/1-3/3/1/3 With Senior WO's
522/1-3/3/1/4 With OC's Reserve Force/Comdos Units
522/1-3/3/1/5 With Directors
522/1-3/3/1/6 National Keypoints
522/1-3/3/1/6/1 National Keypoint Committees
522/1-3/3/1/6/2 National Keypoint Planning Committees
522/1-3/3/1/6/3 So1 National Keypoint Committee
522/1-3/3/1/6/4 Multi - Disciplinary Committee
522/1-3/3/1/6/5 Dir National Keypoints
522/1-3/3/2 Corps Commanders
522/1-3/3/2/1 With Div OC'S or OC'S of Subordinate Formations HQ's
522/1-3/3/2/2 With Unit OC'S of Corps Tps Units
522/1-3/3/3 Div Commanders
522/1-3/3/3/1 With Bde Commanders
522/1-3/3/3/2 With Unit Commanders of Div Tps Units
522/1-3/3/4 Bde Commanders with Their OC'S Units
522/1-3/3/5 OC'S Commands
522/1-3/3/5/1 With OC'S Regular Force Units
522/1-3/3/5/2 With OC'S Reserve Force Units
522/1-3/3/5/3 With OC'S Comdos
522/1-3/3/5/4 With RSM
522/1-3/3/6 SM of the Army
522/1-3/3/7 Group Commanding Officers
522/1-3/3/7/1 Commando Unit Commanding Officers
522/1/12 Other Government Departments
522/1/13 Private Organisations/Authorities
522/1/14 Statutory Institutes and Organisations
522/1/14/1 Armscor
522/1/15 International Organisations
522/1/15/1 IHO
522/2 Congresses
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 522/2-
3/4= Congresses - SA Air Force.]
522/2/12 Other Government Departments
522/2/13 Private Authorities/Organisations
522/2/14 Statutory Institutes/Organisations
522/2/14/1 Armscor
522/2/15 International Congresses
522/2/15/1 International Congress for Military Medicine (ICMM)
522/2/16 HIV & AIDS International Conference

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500 DEPARTMENTAL MANAGEMENT 522 CONFERENCES, CONGRESSES, SEMINARS,

SYMPOSIUMS AND MEETINGS

522/3 Seminars and Symposiums

[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 522/3-3/4
= Seminars and Symposiums - SA Air Force.]
522/3/12 Other Government Departments
522/3/13 Private Authorities/Organisations
522/3/14 Statutory Institutes/Organisations
522/3/14/1 Armscor
522/3/15 IG DOD
522/4 Meetings
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 522/4-
3/4= Meetings- SA Air Force.]
[Open a file for every meeting and number consecutively]
522/4-4/3 IG
522/4-4/3/1 IG's - Arms of Service
522/4-4/3/2 Directors and Commanding Officers
522/4-3/5 SA Navy
522/4-3/5/1 Naval Ammunition and Arms Project Meetings
522/4-3/5/2 Flotilla OC's Meetings
522/4-3/5/3 Spanbou
522/4-3/8 CDI
522/4-3/8/1 Collection
522/4-3/8/2 Staff Duties
522/4-3/8/3 Communication Operations
522/4-3/8/4 Counter Intelligence
522/4-3/8/5 Military Intelligence
522/4-3/8/6 Spanbou
522/4/12 Other Government Departments
522/4/13 Private Authorities/Organisations
522/4/14 Statutory Organisations/Institutes
522/4/14/1 Armscor
522/4/14/2 SITA
522/5 Work Shops
[Where subdivision according to organisational structures or organisational appointment is required,
numbers as indicated in Appendix E to the DOD File Plan: DOD Structure should be used eg 522/5-3/5
= Work Shops - SA Navy.]

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500 DEPARTMENTAL MANAGEMENT 523 MEMBERSHIP AND CORRESPONDENCE OF

ASSOCIATIONS, INSTITUTES AND OTHER

523 Membership and Correspondence of Associations, Institutes

and Other
523/1 Membership
523/1/P Policy
523/1/1 Marsa
523/1/2 "Stigting Simon Van Der Stel"
523/1/3 Historical Society
523/1/4 Historical Association of SA
523/1/5 SA Genealogical Association
523/1/6 "Van Riebeeck Vereniging"
523/1/7 Institute for Personnel Management (IPM)
523/1/8 National Institute for Personnel Research (NIPS)
523/1/9 SA Medical and Dental Board
523/1/10 Public Servants Association
523/1/11 SA Museum Association
523/1/12 SA Nursing Board
523/1/13 Red Cross Association
523/1/13/1 International
523/1/13/2 South African
523/1/14 Institute for Criminology
523/1/15 Sanra
523/1/16 International Hydrographical Association
523/1/17 SA Navy League
523/1/18 SA National Museum for War History
523/1/19 Memorable Orders of Tin Hats (M.O.T.H)
523/1/20 SAAF Association
523/1/21 The East Coast Agricultural Union
523/1/22 SA MTM Association
523/1/23 National Road Safety Council
523/1/24 SA Women's Federation
523/1/25 Seafarers' Club
523/1/26 SA Association of Archivists
523/1/27 Ex-Savanna Members
523/1/28 First Aid League Association
523/1/29 St John's Association
523/1/30 Computer Association of SA
523/1/31 National Sea Rescue Institute (NSRI)
523/1/32 Santa
523/1/33 Public Service League of SA
523/1/34 Sanab (SA Narcotic Bureau)
523/1/35 National Cancer Association
523/1/36 Human Sciences Research Council
523/1/37 SA Road Federation
523/1/38 Cripple Care Association
523/1/39 Institute for Maritime Technology
523/1/40 The Retiring Association
523/1/41 Riflemen's Association
523/1/42 Pretoria Press Club
523/1/43 Public Relations Institute of SA (PRISA)
523/1/44 Institute for Internal Auditors

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500 DEPARTMENTAL MANAGEMENT 523 MEMBERSHIP AND CORRESPONDENCE OF

ASSOCIATIONS, INSTITUTES AND OTHER

523/1/45 SANDF Ladies Association

523/1/46 Mach-Plus Club
523/1/47 Aero Club of South Africa
523/1/48 Toastmasters Club
523/1/49 National Development and Management Institution of SA
523/1/50 National Institute for Photographic Business Management
523/1/52 National Institutes for Metallurgy
523/1/53 Southern Cross Fund
523/1/54 SA Infantry Association
523/1/55 SA Library Network
523/1/56 SA Military Collectors Society
523/1/57 Military Academy Old Students Association
523/1/58 SA Medical Health Service Veteran’s Association
523/1/59 SA Korean Veteran Association
523/1/60 Pharmacist Board
523/1/61 Veterinary Council
523/1/62 South African Optometry Association
523/1/63 Council of Military Veterans' Organisations of the SA
523/1/64 Hydrographic Society
523/1/65 Special Forces League
523/1/66 National Productivity Institute (NPI)
523/1/67 Names Society: SANDF
523/1/68 Institute for Future Research
523/1/69 JSC-Association
523/1/70 Curamus Association
523/1/71 Military Academic Industrial Psychology Association
523/1/72 Political Science Association
523/1/73 Military History Association
523/1/74 Institute for Public Finance and Auditing
523/1/75 Sapper’s Foundation
523/1/76 Signals Association
523/1/76/1 Signals Association (Western Cape)
523/1/77 South African Legion
523/1/78 St Dunstan’s Association for South African War-Blinded Veterans
523/1/79 Mkhontho we Siswe Military Veterans Association (MKMVA)
523/1/80 Naval Officer Association of Southern Africa
523/1/81 Royal Naval Association
523/1/81/1 Royal Naval Association JHB Branch
523/1/82 SA Armour Association
523/1/83 SA Jewish Ex-Service League
523/1/84 SA Veterans Continuation Committee
523/1/85 APLA Veterans Association
523/1/86 Gunner’s Association
523/1/87 Azanian People Liberation Army Military Veterans Organisation (APLAMVA)
523/1/88 Azanian National Liberation Army Military Veterans Association (AZANLA)
523/2 Correspondence Regarding the Management of the Institution
[Subdivision will be the same as for 523/1 above]

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500 DEPARTMENTAL MANAGEMENT 524 PERSONNEL SYSTEMS

524 Personnel Systems

524/1 Persol System
524/1/1 System-Development
524/1/1/1 Personnel Records
524/1/1/1/1 Regular Force
524/1/1/1/2 Comdos
524/1/1/1/3 Reserves
524/1/1/1/4 PSAP
524/1/1/2 Seniority
524/1/1/3 Efficiency Rating System
524/1/1/4 Personnel Tables
524/1/1/5 Personnel Codes
524/1/1/6 Work Information System
524/1/2 System Management
524/1/2/1 Personnel Records
524/1/2/1/1 Regular Force
524/1/2/1/2 Comdos
524/1/2/1/3 Reserves
524/1/2/1/4 PSAP
524/1/2/2 Seniority
524/1/2/3 Efficiency Rating System
524/1/2/4 Personnel Tables
524/1/2/5 Personnel Codes
524/1/2/6 Work Information System
524/1/2/7 Milqual
524/2 Medical System
524/2/1 System Development
524/2/2 System Management
524/2/3 Procedures

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500 DEPARTMENTAL MANAGEMENT 525 INTELLIGENCE SYSTEMS

525 Intelligence Systems

525/1 Int Systems
525/1/1 System Development
525/1/2 System Management
525/1/3 Procedures

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500 DEPARTMENTAL MANAGEMENT 526 OPERATIONAL SYSTEMS

526 Operational Systems

526/1 System Development
526/2 System Management
526/3 Procedures

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500 DEPARTMENTAL MANAGEMENT 527 LOGISTIC SYSTEMS

527 Logistic Systems

527/1 System Development
527/1/P Policy
527/1/1 General System Development
527/1/2 Logistic Planning
527/1/3 Item Identification
527/1/4 Supply
527/1/5 Accounting for and Issue of Items
527/1/6 Receipts
527/1/7 Accounting for Ammunition
527/1/8 Basic Financial Control
527/1/9 Production Planning and Control
527/1/9/1 General Production and Control
527/1/9/2 Navy (MICS)
527/1/9/2/1 General
527/1/9/2/2 Reports
527/1/9/2/3 Meetings
527/1/9/3 SAAF (AIMS)
527/1/9/4 SA Army
527/1/10 Unit Codes and Data Basis
527/1/11 Control of Code Data Basis
527/1/11/P Policy
527/1/12 Configuration Control
527/1/13 Standard Data Collection
527/1/15 Security and Backup
527/1/16 Controlled Items Register
[Further subdivision according to Unit Codes]
527/1/17 Data Take-Over
527/1/18 Form Control
527/1/19 Component Control
527/1/22 Requisition Monitoring
527/1/23 Movements
527/1/24 Unit Account
527/1/25 Integration DCC/Logistic Systems
527/1/26 System Efficiency
527/1/26/P Policy
527/1/26/1 Logistic Planning
527/1/26/2 Test/Support
527/1/27 Test and Acceptance
527/1/27/P Policy
527/1/27/1 Phase 1
527/1/28 Statistical Systems
527/1/29 Financial Management Cost Accounting System (FMCA)
527/1/30 Bar Codes
527/1/31 Projects
527/1/32 Maintenance Management Information System (MAINPACK)
527/1/33 Facility Register
527/1/34 National Codification System
527/1/35 Supply
527/1/36 Job Card Account

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500 DEPARTMENTAL MANAGEMENT 527 LOGISTIC SYSTEMS

527/1/37 Barcode Assisted Receipts and Issues (BCARI)

527/1/38 Item Tracking System
527/1/39 Contract Administration System (CAS)
527/1/40 Computer Aided Management Information System (CALMIS)
527/1/41 Operational Support Information System (OSIS)
527/1/41/1 Implementation
527/1/41/1/1 New Weapon Systems
527/1/41/1/1/1 Strategic Defence Packages
527/1/41/1/2 Air Force Bases
527/1/41/1/3 Ground Support Bases
527/1/41/2 Support
527/1/42 Micro Transport (Micro Tpt)
527/1/43 Inventory Optimisation Model
527/1/44 Naval Logistical Information System
527/1/45 Facilities Information System
527/1/46 Order Administration System
527/1/47 Supplier Code System
527/1/48 Pre-Order Administration
527/2 System Management
527/2/P Policy
527/2/1 Reclog
527/2/1/P Policy
527/2/1/1 Supply System Alpha
527/2/1/2 Production Management
527/2/1/2/1 Computer Production Time
527/2/1/2/1/1 Overtime
[Further subdivision according to Unit Codes]
527/2/1/2/1/2 Reaction Time
[Further subdivision according to Unit Codes.]
527/2/1/2/2 Requests for and Distribution of Computer Print-Outs
527/2/1/2/3 Quality Control
527/2/1/3 Evaluation
527/2/1/3/1 Computer Statistics
527/2/1/3/2 Analysis Reports
527/2/1/4 Reporting of Programme Problems
[Where subdivision according to organisational structures is required, numbers as indicated in Appendix
E to the DOD File Plan: DOD Structure should be used]
527/2/1/5 Distribution of Reproductions
527/2/1/6 Disaster Control
527/2/1/7 Reporting of Apparatus Problems
[Further Subdivision According to Unit Codes]

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500 DEPARTMENTAL MANAGEMENT 528 DEPARTMENTAL MANAGEMENT SYSTEMS

528 Departmental Management Systems

528/1 Financial System
528/1/1 System Development
528/1/2 System Management
528/1/3 Procedures
528/2 Pay System
528/2/1 System Developing
528/2/1/4 Subsistence and Transport
528/2/1/5 Allowances Trained Members
528/2/1/6 Volunteers' Bonus
528/2/1/7 Border Allowances
528/2/1/8 Field Allowance
528/2/1/9 Mobilisation Pay
528/2/1/10 PF Pay (Persol)
528/2/2 System Management
528/2/3 Procedures

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 RESTRICTED A-1

APPENDIX A APPENDIX A
INDEX TO DOD FILE PLAN

Appendix A: List of Commodities

Index: List of Commodities
1 Ammunition and Explosives
2 A Vehicles
3 B Vehicles
4 C Vehicles
5 Mine Warfare Equipment
6 Aircraft, Airships and Balloons
[Contact CAF for Number of Specific Aircraft]
7 Aircraft Engines, Aircraft Spares and Accessories
[Contact CAF for Number of Specific Aircraft Engines]
8 Ships, Boats, Pontoons, Floating Docks, Slipways and Synchro-Lifts
9 Ships Engines and Spares
10 Railway Equipment
11 Woodwork Machines and Equipment
12 Metalwork Machines and Equipment
13 Hand tools and Tool Boxes
14 Garden Tools and Garden Implements
15 Engineering, Building and Construction Equipment
16 Specialised Workshop Equipment
17 Laboratory Equipment
18 Hardware and Abrasives
19 Cleaning Equipment and Material
20 Telecommunications and Electrotechnical Equipment
21 Naval Stores
22 Medical Hygiene Equipment
23 Fire Fighting Equipment
24 Parachutes, Air Supply and Air Movement Equipment
25 Nuclear, Biological, Chemical and Damage Control Equipment
26 Camouflage and Deception Equipment
27 Riot Control Equipment
28 Leather and Textile Goods and Equipment
29 Targets and Shooting-Range Equipment
30 Petroleum, Oils and Lubricants
31 Household Fuel and LP Gas
32 Animals and Animal Equipment
33 Agricultural Supplies
34 Chemicals and Chemical Products
35 Refrigeration, Air Conditioning and Air Conditioning Equipment
36 Weapons and Weapons Systems
37 Scales and Weights
38 Heraldic Items
39 Pumps and Compressors
40 Furniture and Furnishings
41 Office Machines and Laboursaving Devices
42 Stationery
43 Containers, Packaging Material and Equipment
44 Sport and Recreational Equipment
45 Household and Catering Equipment

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APPENDIX A APPENDIX A
INDEX TO DOD FILE PLAN

46 Toiletries
47 Clothing and Personal Equipment
48 Training Aids and Devices
49 Musical Instruments
50 Survey Equipment
51 Mapping Equipment
52 Draughtsmen's Equipment
53 Printers' Equipment
54 Rations
55 Church and Church-Hall Equipment
56 Films and Videos
57 Museum Items and Memorabilia
58 Captured and Confiscated Equipment
59 Non-Government Stores
60 Vehicle Spares and Accessories
61 Metal Plates, Rods, Poles and Wire
62 Recovery Equipment
63 Maps
64 Publications
65 Art Equipment, Accessories and Works of Art
66 Funeral and Cemetery Equipment and Accessories
67 Photographic and Optical Equipment
68 Diving Equipment
69 Boom Barrier Equipment
70 Safety Equipment
71 Searchlights
72 Ground Support Equipment for Aircraft
73 Landing-Aids
74 Traffic Signs
75 D Vehicles
76 Raw Materials
77 Fire Proof Fibres
78 Camping Equipment
79 Storm Troopers' Equipment
80 Bomb Disposal Equipment
81 Sewerage Equipment
82 Mine Equipment
83 Water Heating System
84 Intelligence Collectors/Processors Equipment
85 Electrical Equipment
86 Preservation Systems
87 Protective Structures
88 Security Systems
89 General Commodities
[To be used for commodities not provided for separately]
90 Climbing Equipment
91 Operator Team/Group Equipment
92 Surveillance Equipment

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APPENDIX A APPENDIX A
TO DOD FILE PLAN

Appendix A: List of Commodities

1 Ammunition and Explosives
1/1 Army Ammunition
1/1/1 Small Arms Ammunition
1/1/2 Pyrotechnics
1/1/3 Demolition Explosives and Equipment
1/1/4 Drill and Instructional Ammunition
1/1/5 Gun Ammunition Accessories
1/1/6 Grenades SA Army
1/1/6/1 Grenades, Hand
1/1/6/2 Grenades, Rifle
1/1/7 Rockets SA Army
1/1/8 Mortar Ammunition SA Army
1/1/9 Gun Ammunition SA Army
1/1/10 Mines SA Army
1/1/10/1 Mine, Anti-Tank
1/1/10/2 Mine, Anti-Personnel
1/1/12 Adhesive, Rd Cement, Varnish and Paint
1/1/13 Propelling Charges
1/1/14 Mass Explosives
1/1/15 Percussion Caps and Detonators
1/2 Air Force Ammunition
1/2/1 Pyrotechnics
1/2/2 Aircraft Bombs
1/2/3 Aircraft Bomb Armament Parts
1/2/4 Aircraft Gun Ammunition
1/2/5 Rockets Air Force
1/2/8 Depth Charges
1/2/9 Power Cartridges
1/2/10 Torpedoes
1/2/11 Guided Missiles
1/3 Naval Ammunition
1/3/1 Naval Artillery Ammunition and Accessories
1/3/2 Short Range Ammunition
1/3/3 Torpedoes
1/3/4 Sea-Mines
1/3/5 Anti-Submarine Ammunition
1/3/6 Demolition Charges and Accessories
1/3/7 Pyrotechnics
1/3/8 Missiles
1/4 Industrial and Technology Survival Plan Ammunition
2 A Vehicles
2/1 Tanks
2/2 Armoured Cars
2/3 Infantry Combat Vehicles
2/4 Armoured Troop Carriers and Armoured Ambulances
2/5 Reconnaissance Cars
3 B Vehicles
3/1 Bicycles and Tri-Cars
3/2 Motorcycles

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APPENDIX A APPENDIX A
TO DOD FILE PLAN

3/4 Passenger Buses (Including Combi's)

3/5 Panel Vans
3/6 Trucks Personnel/Goods
3/7 Gun Tractors
3/8 Ambulances
3/9 Tank and Refuelling Vehicles
3/10 Salvaging Vehicles
3/11 Watering Trucks
3/12 Catering Vehicles
3/13 Dispensary Vehicles
3/14 Disinfect Vehicles
3/15 Refuse Removal Trucks
3/16 Fire Brigade Vehicles
3/17 Tipping Trucks
3/18 Utility Cars
3/19 Trailers (Including Water Trailers)
3/20 Semi-Trailers
3/21 Caravans
3/22 Mobile Bath- and Shower Units
3/23 Mobile Dry-cleaning Units
3/24 Mobile Bakery and Equipment
3/25 Mechanical Horses
3/26 Maintenance Vehicles
3/27 Telecommunications Vehicles
3/28 Life Stock Transport Vehicles
3/29 Technical Services Vehicles
3/30 Ops Control (Command) Vehicles
3/31 Weapon Platform Vehicles
3/32 Cargo Trucks
3/33 Personnel Trucks
3/34 Office Vehicles
3/35 Chassis
3/36 Mechanical Horse/Semi-Trailer Combination
3/37 Undercover Vehicles
4 C Vehicles
4/1 Tracked Tractors
4/2 Wheel Tractors
4/3 Road Grader
4/4 Cranes
4/5 Mechanical Excavators
4/6 Rollers
4/7 Dumping Vehicles
4/8 Scoops
4/9 Loaders
5 Mine Warfare Equipment
5/1 Land-Mine Equipment
5/2 Sea-Mine Equipment
6 Aircraft, Airships and Balloons
[Contact CAF for Number of Specific Aircraft]
6/1 Passenger and Freight Aircraft

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APPENDIX A APPENDIX A
TO DOD FILE PLAN

6/2 Fighter Aircraft

6/3 Bombers
6/4 Light Aircraft
6/5 Helicopters
6/6 Gliders
6/7 Airships and Balloons
6/8 Drone Aircraft
6/9 Training Aircraft
6/10 Maritime Aircraft
6/11 Commando Aircraft
6/12 Museum Aircraft
7 Aircraft Engines, Aircraft Spares and Accessories
[Contact CAF for Number of Specific Aircraft Engines]
7/1 Aircraft Engines
7/2 Aircraft Spares and Accessories
7/2/1 Tyres and Tubes
8 Ships, Boats, Pontoons, Floating Docks, Slipways and Synchro-Lifts
8/1 Mine Countermeasure Vessels
8/1/1 Mine Hunters
8/1/2 Mine Sweepers
8/2 Torpedo Boats
8/3 Frigates
8/4 Harbour and Coastal Support Vessels and Equipment
8/4/1 Tugs
8/4/2 Mooring Lighters
8/4/3 Barges
8/4/4 Fenders, Cats, Buoys, Mooring Ropes, Rigging and Seamanship Equipment
8/5 Submarines
8/6 Patrol Boats
8/7 Seaward Defence Boats
8/8 Crash Boats/Rescue Vessels
8/9 Boom Defence Vessel
8/10 Rowing, Sailing and Motorboats
8/10/1 Sailing Boats
8/10/1/1 Keelboats
8/10/1/2 Dinghies
8/10/2 Power Boats
8/10/2/1 Inflatable
8/10/2/2 Harbour Patrol Boats
8/11 Pontoons
8/12 Floating Docks
8/13 Dry Docks
8/14 Slipways
8/15 Corvettes
8/16 Missile Attack Vessels
8/18 Coast Guard Vessels
8/19 Police Boats
8/20 Combat Support and Replenishment Vessels
8/21 Torpedo Recovery Vessels
8/22 Survey Vessels

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APPENDIX A APPENDIX A
TO DOD FILE PLAN

8/23 Synchro-Lifts
8/24 Hydrofoi
8/26 Catamaran
8/27 Hovercraft
8/28 Sigint Vessels
8/29 Swath Vessels
8/30 Manned Submersibles
9 Ships Engines and Spares
9/1 Ships Engines
9/2 Ships Spares
9/2/1 Battery Driven
10 Railway Equipment
10/1 Locomotives
10/2 Railway Carriages
10/3 Rail Construction and Maintenance Equipment
11 Woodwork Machines and Equipment
11/1 Woodwork Machines
11/2 Tools and Accessories for Woodwork Machines
12 Metalwork Machines and Equipment
12/1 Sawing and Planing
12/2 Machine Centres and Routing Machines
12/3 Electrical and Ultrasonic Spark Extinction Machines
12/4 Drilling Machines
12/5 Profile Reamers
12/6 Drilling and Morticing Machines
12/7 Gear-Cutting and Finishing Machine
12/8 Grinding Machines
12/9 Lathes
12/10 Milling Machine
12/11 Planing and Forming Machines
12/12 Diverse Machine Tools
12/13 Rolling Machines and Stretch Machines
12/14 Metal Heat-Treating and Non-Heat Treating Machines
12/15 Metal Finishing Equipment
12/16 Electric Welding Machines
12/17 Electric Arc-Welding Machines
12/18 Gas Welding, Flame-Cutting and Metalising Equipment
12/19 Welding Clamps and Manipulators
12/20 General Welding Equipment
12/21 General Welding, Soldering and Weld-Soldering Stores and Accessories
12/22 Bending and Forming Machines
12/23 Hydraulic and Air Compression Presses - Power Presses
12/24 Mechanical Presses - Power Presses
12/25 Hand Operated Presses
12/26 Punch and Cutting Machines
12/27 Forging Machines and Forging Hammers
12/28 Wire and Metal Band Forming Machines
12/29 Riveting Machines
12/30 Diverse Secondary Metal Forming and Cutting Machines
12/31 Machine Tools - Portable

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APPENDIX A APPENDIX A
TO DOD FILE PLAN

12/32 Cutting Tools for Machine Tools

12/33 Cutting and Forming Tools for Secondary Metalwork Machinery
12/34 Machine Tool Accessories
12/35 Accessories for Secondary Metalwork Machines
12/36 Production Forms, Accessories and Profile Forms
12/37 Machine Workshop Sets and Equipment
13 Hand tools and Tool Boxes
13/1 Tool Boxes
13/2 Hand tools
13/2/1 Special Tools
13/2/2 Personal Tools
13/2/3 Workshop Tools
14 Garden Tools and Garden Implements
14/1 Garden Tools
14/2 Garden Implements
15 Engineering, Building and Construction Equipment
15/1 Basic Field Engineering Equipment
15/2 Power Tools
15/3 Water Supplying Equipment
15/4 Field Construction Equipment
15/5 Bridge Construction and River Crossing Equipment
15/6 Building and Construction Equipment
15/7 Building Material(s)
15/8 Pre-Fabricated Buildings and Constructions
15/9 Paint, Sealant and Adhesive Materials
16 Specialised Workshop Equipment
17 Laboratory Equipment
18 Hardware and Abrasives
18/1 Hardware
18/2 Abrasives
18/3 Packing and Packing Material
18/4 Lumber
19 Cleaning Equipment and Material
19/1 Cleaning Equipment
19/2 Cleaning Materials
20 Telecommunications and Electrotechnical Equipment
20/1 Installed in Vehicles
20/2 Installed in Aircraft
20/3 Installed in Ships
20/4 Telecommunications Equipment and Installations
20/5 Radar Equipment and Installations
20/6 Navigation Equipment
20/7 Electronic Warfare Equipment
20/8 Communications Security Equipment
20/9 Electric Power Supply Equipment
20/10 Computer Systems
20/10/1 Computer Software
20/11 Meteorological Equipment
20/12 Guarding Equipment
20/13 Sonar (Electro-Acoustic Equipment)

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APPENDIX A APPENDIX A
TO DOD FILE PLAN

20/15 Test Equipment

20/16 Arms Control System
20/17 Components
20/18 Television Equipment and Installations
20/19 Air Defence Systems
20/20 Instrumentation Equipment
20/21 Survival Equipment
20/22 Electro-Magnetic Equipment
20/22/1 Metal Detectors (Including Mine Detectors)
20/23 Sea Navigation Equipment
20/24 Electronic Monitor Equipment
20/25 Target Acquisition Equipment
20/26 Naval Action Information Systems (AIS)
21 Naval Stores
22 Medical Hygiene Equipment
22/1 Hygiene Equipment
22/2 Para-Medical Equipment
22/3 Dental Equipment
22/4 Surgical and Nursing Equipment
22/5 Medical Tests and Examination Equipment
22/6 Pharmaceutical Stores
23 Fire Fighting Equipment
24 Parachutes, Air Supply and Air Movement Equipment
24/1 Parachutes and Accessories
24/2 Air Supply Equipment
24/3 Air Movement Equipment
25 Nuclear, Biological, Chemical and Damage Control Equipment
26 Camouflage and Deception Equipment
27 Riot Control Equipment
28 Leather and Textile Goods and Equipment
28/1 Tents and Sails
28/2 Upholstery Material
28/3 Dressmakers' Requirements
28/4 Shoemakers' Requirements
28/5 Sewing Machines and Accessories
29 Targets and Shooting-Range Equipment
29/1 SA Army
29/2 SA Air Force
29/3 SA Navy
30 Petroleum, Oils and Lubricants
30/1 Fuel
30/1/1 Landward Fuel (Petrol 98, 93 and 87 Octane, Diesel and Power Paraffin
30/1/2 Aviation Fuel (Avgas-Series, Avtur-Series and Paraffin)
30/1/3 Marine Fuel (Marine Diesel, Bunker Oil and Marine Aviation Fuel)
30/2 Oils
30/2/1 Landward Oils - All Oils
30/2/2 Aviation Oils - All Oils
30/2/3 Marine Oils - All Oils
30/3 Lubricants
30/3/1 Landward - All Lubricants

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APPENDIX A APPENDIX A
TO DOD FILE PLAN

30/3/2 Aviation - All Lubricants

30/3/3 Marine - All Lubricants
30/4 Liquids
30/4/1 Landward
30/4/2 Aviation
30/4/3 Marine
31 Household Fuel and LP Gas
31/1 LP Gas
31/2 Wood, Coal and Paraffin
31/3 Household Diesel
31/4 Paraffin and Candles
32 Animals and Animal Equipment
32/1 Animals
32/1/1 Horses
32/1/2 Dogs
32/1/3 Game
32/2 Animal Equipment
32/2/1 Horses
32/2/2 Dogs
32/3 Rations
32/3/1 Horses
32/3/2 Dogs
32/3/3 Cats
33 Agricultural Supplies
33/1 Feeding Products
33/2 Fertilisers
33/3 Seed and Growing Material
34 Chemicals and Chemical Products
34/1 Chemicals and Dyes
34/2 Pest Control Agents and Disinfectants
34/3 Industrial and Medical Gas
35 Refrigeration, Air Conditioning and Air Conditioning Equipment
35/1 Commercial Fridges and Freezers
35/2 Air Conditioning Equipment
35/3 Fans and Air Circulation Equipment
36 Weapons and Weapons Systems
36/1 Infantry Weapons
36/1/1 Pistols and Revolvers
36/1/2 Carbines
36/1/3 Rifles
36/1/4 Machine Guns
36/2 Mortars
36/2/1 Field Artillery
36/2/2 Infantry
36/2/3 Armour
36/2/4 Navy
36/3 Cannons
36/3/1 Field Artillery
36/3/2 Anti-Aircraft Artillery
36/3/3 Infantry

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APPENDIX A APPENDIX A
TO DOD FILE PLAN

36/3/4 Armour
36/3/5 Air Force
36/3/6 Navy
36/4 Guided Missiles
36/4/1 Ground-to-Ground
36/4/2 Ground-to-Air
36/4/3 Air-to-Air
36/4/4 Air-to-Ground
36/4/5 Sea to Sea
36/5 Launchers and Projectors
36/6 Cannons
36/6/1 Compasses
36/6/2 Aperture Gradient Meter
36/6/3 Field Gradient Meter
36/6/4 Panorama Aperture
36/7 Torpedoes
36/8 Mines
36/8/1 Land Mines
36/8/2 Sea Mines
36/9 Bomb Racks
37 Scales and Weights
38 Heraldic Items
38/1 Flags, Pendants, Car flags
38/2 Colours
38/3 Battle Honours
38/4 Insignia and Badges
38/5 Medals
39 Pumps and Compressors
39/1 Pumps
39/2 Compressors
40 Furniture and Furnishings
40/1 Household Furniture
40/2 Office Furniture
40/3 Household Equipment and Accessories
40/3/1 Curtains, Blinds and Sunshades
40/3/2 Carpets and Floor Coverings
40/4 Store Furnishings
41 Office Machines and Laboursaving Devices
41/1 Electric Typewriters
41/2 Ordinary Typewriters
41/3 Addressing Machines
41/4 Index and Special Filing Equipment
41/5 Duplicator or Copying Machines
41/6 Photo-Copying Machines
41/7 Adding Machines, Calculators
41/7/1 Adding Machines
41/7/2 Calculators
41/7/3 Book-Keeping Machines
41/8 Cheque Machines
41/9 Postal Franking Machine

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41/10 Paper Shredding Machines

41/11 Pulping Machines
41/12 Stencil Machines
41/13 Jogging Devices
41/14 Magnetic Planning Machines
41/15 Punch Machines
41/16 Tape Recorders
41/17 Dictation Machines
41/18 Offset Printing Machines
41/19 Word Processor
41/20 X-Ray Apparatus
41/21 Fax Machines
41/22 Micro Computers
42 Stationery
42/1 Forms (Excluding Sight Value Forms)
42/1/1 Common Forms (Forms Controlled By Government Printer)
42/1/2 Functional Forms (DD Forms)
42/1/3 Domestic Forms
42/2 Sight Value Forms
42/2/1 Rail Warrants
42/2/2 Expenditure Receipts
42/2/3 Treasury Orders and Cheques
42/2/4 Order Forms
42/3 Extraordinary Items
43 Containers, Packaging Material and Equipment
43/1 Bags
43/2 Drums and Cans
43/3 Gas Cylinders
43/4 Bottles and Flasks
43/5 Cartons, Crates and Cases
43/6 Specialised Packing and Storage Material and Containers and Equipment
43/6/1 Fuel Equipment
43/7 Packing Machinery
44 Sport and Recreational Equipment
44/1 Athletics and Sport Equipment
44/2 Physical Training Equipment
44/3 Recreational Equipment (LTU)
45 Household and Catering Equipment
45/1 Kitchen Utensils and Food Preparation Equipment
45/2 Cutlery
45/3 Equipment for Serving at Tables and Table-Ware
46 Toiletries
46/1 Personal Toilet Preparations and Equipment
46/2 Toilet Paper Products
47 Clothing and Personal Equipment
47/1 Army
47/1/1 Regular Force
47/1/2 Reserve Force
47/1/3 Comdos
47/2 Air Force

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47/2/1 Regular Force

47/2/2 Reserve Force
47/2/3 Comdos
47/2/4 Flying Clothing
47/2/4/1 Flying Helmets
47/2/4/2 Flying Overalls
47/2/4/3 Flying Jackets
47/2/4/4 Flying Boots
47/2/4/5 Flying Jerseys
47/2/4/6 Flying Underwear
47/2/4/7 Flying Socks
47/2/4/8 Flying Spectacles
47/2/4/9 Flying Gloves
47/2/4/10 Anti-G Suits
47/2/4/11 Oxygen Masks
47/2/4/12 Headphones and Microphones
47/3 Navy
47/3/1 Regular Force
47/3/2 Reserve Force
47/5 PSAP
47/7 POW’s
47/8 SA Medical Service
47/9 Fire and Rescue Services Protective Clothing
48 Training Aids and Devices
48/1 Training Aids
48/2 Training Devices
48/2/1 Vehicle Simulators
48/2/2 Flight Simulators
48/2/3 Naval Simulators
48/2/4 Radar Simulators
48/2/4/1 NADS Radar Simulators
48/2/4/2 ADS Radar Simulators
48/3 Training Material
49 Musical Instruments
49/1 SA Army Band
49/2 SA Air Force Band
49/3 SA Navy Band
49/4 SANDF Entertainment Group
50 Survey Equipment
50/1 Trigometrical Survey Instruments
50/2 Levelling Apparatus
50/3 Range Finding Instruments
50/4 Hydrographic Equipment
50/5 Geological Survey Equipment
50/6 Geodetic Survey Equipment
51 Mapping Equipment
51/1 Charting Apparatus
51/2 Map Compilation Apparatus
51/3 Cartographic Equipment
51/4 Map Printing Equipment

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52 Draughtsmen's Equipment
53 Printers' Equipment
53/1 Photosetting Machines
53/2 Lithographic Equipment
53/3 Photo-Lithographic Equipment
53/4 Lithographic Printing Machines
53/5 Automatic Papercutting Machines
53/6 Folding Machines
53/7 Glue-Binding Machines
53/8 Collators
53/9 Three-Sided Trimmer
53/10 Automatic Wire Stapling Machine
53/11 Drilling Machine
54 Rations
54/1 Fresh Products
54/2 Dry Rations
55 Church and Church-Hall Equipment
56 Films and Videos
56/1 Training Films and Videos
56/2 Recreational Films and Videos
57 Museum Items and Memorabilia
58 Captured and Confiscated Equipment
59 Non-Government Stores
59/1 Property of Units
59/2 Property of Institutions
59/3 Property of Funds
60 Vehicle Spares and Accessories
60/1 A Vehicles
60/1/1 Tanks
60/1/2 Armoured Cars
60/1/3 Infantry Combat Vehicles
60/1/4 Armoured Cars and Armoured Ambulances
60/1/5 Reconnaissance Vehicles
60/1/6 Armoured Troop Carrier
60/2 B Vehicles
60/2/1 Vehicle Accessories
60/2/2 Tyre and Tubes
60/2/3 Batteries
60/2/4 Spares-Bicycles
60/2/5 Spares-Motorcycles
60/2/6 Spares for Motor Vehicles
60/2/7 Trailors
60/2/8 Mobile Kitchens
60/3 C Vehicles
60/3/1 Tracked Tractors
60/3/2 Wheel Tractors
60/3/3 Road Graders
60/3/4 Cranes
60/3/5 Mechanical Excavators
60/3/6 Rollers

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60/3/7 Dumping Vehicles

60/3/8 Mechanical Shovels
60/3/9 Loaders
60/4 D-Vehicles
61 Metal Plates, Rods, Poles and Wire
61/1 Metal Plates
61/2 Metal Rods and Poles
61/3 Wire (Non-Electrical)
62 Recovery Equipment
63 Maps
64 Publications
65 Art Equipment, Accessories and Works of Art
66 Funeral and Cemetery Equipment and Accessories
67 Photographic and Optical Equipment
67/1 Night Vision Equipment
67/2 Photographic Production Equipment
67/3 Micro-Graphic Equipment
67/4 Telescopes
67/5 Binoculars
67/6 Stereoscopes
67/7 Lasers
67/8 Infra-Red Scanning Equipment
67/9 Micro-Graphic Material
67/10 Photo-Graphic Material
67/10/1 Films
67/10/2 Paper
67/10/3 Chemicals
67/11 Cameras
67/12 Periscopes
67/13 Archive Films/Photos
67/14 Beta Lights
67/15 Projectors
68 Diving Equipment
69 Boom Barrier Equipment
70 Safety Equipment
70/1 Ejection Seats
70/2 Safety Nets
70/3 Rescue Boats
70/4 Safety Jackets
71 Searchlights
72 Ground Support Equipment for Aircraft
73 Landing-Aids
74 Traffic Signs
75 D Vehicles
76 Raw Materials
77 Fire Proof Fibres
78 Camping Equipment
79 Storm Troopers' Equipment
80 Bomb Disposal Equipment
81 Sewerage Equipment

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81/1 Chemical Toilets

82 Mine Equipment
83 Water Heating System
84 Intelligence Collectors/Processors Equipment
85 Electrical Equipment
86 Preservation Systems
87 Protective Structures
88 Security Systems
89 General Commodities
[To be used for commodities not provided for separately]
90 Climbing Equipment
91 Operator Team/Group Equipment
92 Surveillance Equipment

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Appendix B: Alfa-Numerical List of Properties

A1 Amanzimyama
A1/1 83 TSD
A1/2 Siding 2113
A1/3 Natal Command Maintenance Unit
A2 Alrode
A3 Amanzimtoti
A4 Alexander Bay
A5 Aliwal North
A6 Amsterdam
A7 Amersfoort
A8 Amalinda
A9 Albert
A10 Aberdeen
A11 Adelaide
A12 Albertinia
A14 Alberton
A15 Avontuur
A16 Alice
A18 Addo
A19 Alexandra
A20 Aurora
A21 Alldays
A22 Askham
A22/1 Askham Airfield
A22/2 Kameelduin
A23 Aasvoelnek
A24 Atlantis
A24/1 Brakkefonteinskietbaan
B1 Bloemfontein
B1/1 OFS Comd HQ
B1/2 School of Armour
B1/2/1 Armoured School PVV Min Shooting Range
B1/3 1 SA Infantry Battalion
B1/4 1 Parachute Battalion
B1/5 1 Special Service Battalion
B1/6 OFS Comd Signal Unit
B1/7 7 Div Mob Centre (De Brug)
B1/8 OFS Comd Workshops
B1/9 OFS Comd New HQ
B1/10 3 Military Hospital
B1/11 Central Medical Command
B1/12 7 Base Ordnance Depot
B1/17 Ng Kerk Building
B1/18 Gen De Wet Training Centre
B1/19 International Shooting Range
B1/20 Military Museum
B1/21 De Brug Ebbehout
B1/22 Passage Area
B1/23 Reinoldskop Airfield

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B1/24 Vaalbank/Klipdrif
B1/27 OFS Comd Maint Unit
B1/28 SADFI
B1/30 UOFS Mil Unit
B2 Bloemspruit
B2/1 Air Force Base Bloemspruit
B2/2 17 Air Depot
B2/3 SADFI
B3 Bellville
B3/1 D.F. Malan Airport
B3/2 East Cape Naval Radio
B3/3 Simon Van Der Stel Shooting Range
B4 Beaufort West
B5 Bethlehem
B5/1 2 Field Engineer Regiment
B5/2 Shooting Range
B5/3 Vaalbank Shooting Range
B6 Brakpan
B7 Benoni
B8 Baven-On-Sea
B9 Barts Cave
B10 Blue Hills
B11 Baboon Point
B12 Bredasdorp
B12/1 Overberg Shooting Range
B12/2 Tvos
B13 Betty's Bay
B14 Barberton
B14/1 Singerton Training Area
B15 Bloubergstrand
B16 Bethal
B17 Butterworth
B18 Boschpan
B19 Belfast
B20 Blinkvlei
B21 Bathurst
B22 Botha's Hill
B23 Bulwer
B24 Bergville
B25 Barkly East
B26 Bloemhof
B27 Barkly West
B28 Boksburg
B29 Byrne
B30 Bizane
B31 Barbanago
B32 Bull Point
B33 Broederstroom
B34 Burnside
B35 Bothaville
B36 Brandfort

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B37 Breyton
B38 Burgersdorp
B39 Bultfontein
B40 Bloedrivier
B41 Boshof
B42 Brits
B43 Berlin
B44 Balero
B45 Bronkhorstspruit
B46 Buffelsbaai
B47 Blackburn
B48 Bloemendal
B49 Babsfontein
B49/1 Repeater Station R1
B51 Baviaanspoort
B52 Boschhoek
B53 Blantyre
B54 Beauty
B55 Balfour
B56 Beitbridge
B59 Baltimore
B60 Batavia
B61 Buffelspoort
B63 Bedfordview
B64 Bronville
B65 Bray
B66 Boekenhoutkloof
C1 Cape Receife
C2 Coega
C3 Cape Point
C3/1 Bordjesrif
C4 Clanwilliam
C5 Ceres
C6 Creighton
C7 Cambridge
C8 Cathcart
C9 Charlottenburg
C10 Carolina
C11 Charlestown
C12 Calvinia
C13 Claedon
C14 Christiana
C15 Cradock
C16 Cofimvaba
C17 Colenso
C18 Cramond
C19 Carnarvon
C20 Cullinan
C21 Carltonville
C22 Coligny
C23 Cedarville

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C24 Colesberg
C25 Cedara
C26 Clarkson
C27 Cape Columbine
C28 Chuniespoort
C28/1 Repeater Station R8
C30 Citrusdal
C31 Cornelia
C32 Chrissiemeer
C33 Charlesville
C34 Cape St Lucia
C35 Copperton
C36 Crecy
D1 Durban
D1/1 Natal Comd HQ
D1/4 Natal Comd Signal Unit
D1/6 83 Technical Stores Depot
D1/7 Natal Comd Workshops
D1/8 Air Force Base Durban
D1/9 Salisbury Island
D1/10 Bluff
D1/12 SAS Inkonkoni
D1/16 Siding 2113
D1/17 Siding 2092
D1/18 Siding 2108
D1/19 Siding 443
D1/20 Natal Mounted Rifles
D1/22 Congella
D1/23 Maydon Wharf
D1/24 Wentworth
D1/25 EPson Road
D1/26 Essenhurst Estate
D1/27 Avoca
D1/28 Umgeni
D1/29 Brighton Beach
D1/30 San Remo
D1/31 Kingsbattery
D1/32 Cato Manor
D1/33 Old Fort
D1/34 Titren Road
D1/35 Durban North
D1/40 Church Building
D1/41 Merebank
D1/42 SAS Scorpion
D1/45 12 MSD
D1/46 Naval Provost Natal
D1/47 Natal Medical Command
D1/51 8 SA Div
D1/52 452 Parachute Bn
D2 Dunnottar
D3 Devon (NLVS)

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D3/1 Hacs
D3/2 Domestic Area
D3/3 Project Pullet
D4 Da Gama Park
D4/1 Domestic Area
D4/2 SADFI
D4/3 Church Building
D5 Daljosaphat
D6 Daljosaphat
D7 Diaz
D8 Durbanville
D9 Douglas
D10 Dwarsfontein
D11 Delportshoop
D12 Dieprivier
D13 Dundee
D14 Dongola
D15 Dordrecht
D16 De Aar
D16/1 Ammunition Depot
D16/4 Air Field
D16/5 Classification Shooting Range
D16/6 Siding 3714
D17 Darling
D18 Delareyville
D19 Dannhause
D20 Delmas
D21 Delmore
D22 Dullstroom (R3)
D22/1 Repeater Station R3
D22/2 De Berg (Proj Pullet)
D23 Drakensberg
D24 Delvillewood
D25 Duiwelskloof
D27 Duku
D28 Dwaalboom
D29 De Berg
E1 Eersterivier
E2 Ellisras
E2/1 Ellisras Crp
E2/2 Domestic Area
E2/3 Ebbehout
E2/4 Air Field
E2/5 Siding
E2/6 Ellisras Base
E3 Eshowe
E4 Ermelo
E5 Empangeni
E6 Elliot
E6/1 Air Field
E7 Elliotdale

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E8 Edenburg
E9 Elandsbaai
E10 Elsburg
E11 Estcourt
E12 Elandslaagte
E13 Edenvale
E14 Enkelbult
E16 Elgin
E17 Enesgy
E18 Epping
E18/2 Siding 3485
E18/3 2 Air Depot
E20 Elundu
F1 Fine View
F2 Flagstaff
F3 Ficksburg
F4 Fort Beaufort
F5 Franshoek
F6 Firgrove
F7 Fisantekraal
F8 Fraserburg
F9 Frankfort
F10 Fouriesburg
F11 Fauresmith
F12 Fochville
G2 Grahamstown
G2/1 6 SA Infantry Battalion
G2/2 SA Technical Stores Depot
G2/3 Military Base
G2/4 Burnkraal Shooting Range
G2/5 Training Area
G2/8 Drill Hall
G3 George
G3/1 SA Army Women College
G3/2 Airfield
G4 Graskop
G5 Gordon's Bay
G7 Germiston
G8 Graaff-Reinet
G9 Greytown
G10 Ginginhluvu
G11 Gouda
G12 Gordonia
G13 Griekwastad
G14 Gansbaai
G15 Graafwater
G16 Groblershoop
G17 Groblersdal
G18 Gravelotte
G18/1 Genl Ben Viljoen Opl Terrein
G19 Green Valley

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G21 Greefswald
G22 Goedverwacht
G23 Glencoe
G24 Grabouw
G25 Grootdrink
H/28/4 Lacs
H/28/5 Saaf Regiment
H/28/6 Drakensig
H1 Heidelberg
H1/1 the Army Gymnasium
H1/2 1 Signal Regiment
H1/3 Shooting Range
H1/4 Training Area
H2 Hammarsdale
H2/1 Hammarsdale/Cliffdale Shooting Range
H3 Hendrina
H4 Hermanus
H5 Haenertsburg
H6 Howick
H7 Harding
H8 Humansdorp
H9 Herbert
H10 Hav
H11 Hopetown
H12 Hougham Park
H13 Hout Bay
H14 Harrismith
H15 Hartebeespoort Dam
H16 Hickmansrivier
H17 Hopefield
H18 Hluhluwe
H19 Hartebeeshoek
H20 Helpmekaar
H21 Heilbron
H22 Hartbeesfontein
H23 Hoopstad
H24 Hattingspruit
H25 Hekpoort
H25/1 Proj Pullet (Nooitgedacht)
H26 Hertzogville
H27 Hofmeyr
H28 Hoedspruit
H28/1 Afb Hoedspruit
H28/2 Proj Pullet
H28/3 Proj Janitor
H29 Haib Air-Field
H30 Hartswater
H31 Henneman
I1 Igoda
I2 Impendle
I3 Idutywa

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I4 Ingwavuma
I5 Ixopo
I6 Isipingo
I7 Irene
I8 Inowe
I9 Illovo
I11 Immelman
I12 Impala
J1 Johannesburg
J1/1 Wits Command HQ
J1/2 7 Infantry Division
J1/3 73 Mot Brigade
J1/5 SAS Rand
J1/6 Wits Command Medical Division
J1/8 Union Grounds
J1/10 Grand Central Airport
J1/11 Nedbank East City Building
J1/12 Mayfair Primary School
J1/14 Doornkop Military Base
J1/14/1 SADFI
J1/16 Dr Church Building
J1/17 Otto Belt Hospital
J1/18 Proj Ebbehout
J1/19 Observatory (Proj Pullet)
J1/20 Commercial School
J1/21 Rau Mil Unit
J2 Jan Kempdorp
J2/1 92 Ammunition Depot
J2/2 Siding 3207
J2/3 Destruction Area
J2/4 Shooting Range
J2/5 Airport
J3 Jansenville
J4 Jacobs Bay
J5 Jacobsdal
J6 Jagersfontein
J7 Jozini
J7/1 121 Bn
J7/3 Proj Bowie
J7/4 11 SAI
J8 Joubertina
K1 Cape Town
K1/1 WP Command HQ
K1/4 Lion Battery
K1/5 Wynard Battery
K1/7 Fort Collins (Karbonkelberg)
K1/9 SAS Unitie
K1/11 Tamboerskloof
K1/14 Signal Hill
K1/15 Woodstock
K1/16 HF Verwoerd Building

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K1/17 Maitland
K1/18 Newlands
K1/22 Project Ebbehout
K1/23 Cape Flats Bn
K1/24 Westbrooke (
K1/28 9 SA Div
K2 Kimberley
K2/4 173 CT Sub-Depot
K2/5 Airport
K2/6 Training Grounds
K2/9 Vooruitsig Shooting Range
K2/10 Dutch Reformed Church
K2/11 Schmidtdrif Ammunition Test and Research Grounds
K2/12 Siding 3050
K2/14 Vedra Area
K2/15 SACC Bn
K2/16 Northern Cape Command HQ
K2/17 10 AA Regt / La Verd Skool
K2/18 3 SAI
K3 Kempton Park
K4 Kroonstad
K4/1 Engineering School
K4/2 35 Engineer Support Unit
K4/3 Sarel Cilliers Shooting Range
K4/5 Bossiespruit
K5 Klaasjagersberg
K6 Krugersdorp
K7 Kalabaskraal
K8 Kingwilliamstown
K9 Klipdrift
K10 Koppieskraal
K11 Kuruman
K12 Keiskama River Mouth
K13 Camps Bay
K14 Kleinhoumoed
K15 Koppies
K16 Klerksdorp
K17 Kwelga
K18 Kenhardt
K19 Knysna
K20 Komatipoort
K21 Kokstad
K22 Komgha
K23 Keiskammahoek
K24 Kentani
K25 Kuilsrivier
K26 Klipplaat
K27 Krantzkop
K28 Klipheuwel
K29 Kommetjie
K29/1 Slangkop Radio Station

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K30 Kingsburgh
K31 Kelso
K32 Kiepersol
K33 Kergeulen Island
K34 Kraaikop
K35 Kanoneiland
K36 Koffiefontein
K37 Koster
K37/1 Repeater Station R6
K39 Kwambonambi
K40 Kataza
K41 Kruger National Park
K42 Koedoeskop
K43 Kakamas
K44 Kaapmuiden
K45 Kleinmond
K47 Kirkwood
K51 Kongola
K52 Koeberg
K53 Klippan
K54 Vacant
K55 Koegas
K56 Kriel
K57 Klippoortjie
K58 Keimoes
L1 Ladysmith
L1/1 5 SA Infantry Battalion
L1/3 Church Building
L1/4 Wagonhill Shooting Range
L1/5 Training Grounds
L1/6 Airport
L2 Lenz
L2/1 21 Battalion
L2/3 Domestic Area
L2/4 Siding 90
L2/7 Dutch Reformed Church
L2/9 Wit Comd Signal Unit
L2/10 Wit Comd Pro Unit
L2/11 Wit Comd Workshop
L2/12 Gp 42 HQ
L3 Langebaan Road
L3/1 Flying School
L3/2 Siding 634
L3/3 Dutch Reformed Church
L3/4 Shooting Range
L3/5 Training Grounds
L3/6 Airport
L3/7 SADFI
L4 Lanseria
L5 Louis Trichardt
L5/1 AFB Louis Trichardt

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L5/2 Siding
L6 Langebaan
L6/3 Langefontein Mil Area
L7 Levubu Settlement
L8 Lamberts Bay
L9 Lady Frere
L10 Lusikisiki
L11 Lingwinsam
L12 Lebode
L13 Leydsdorp
L14 Lichtenburg
L15 Lydenburg
L16 Ladybrand
L17 Laingsburg
L18 Lady Grey
L19 Lily Vale
L20 Lombazi
L21 Lindley
L22 Leeudoringstad
L23 Ladismith (Cape)
L26 Letaba
L27 Lilongwe
L28 Louwsberg
M1 Middelburg
M1/1 4 SA Infantry Battalion
M1/2 Shooting Range
M1/3 Doringkop Training Ground
M1/4 Airport
M1/5 Dutch Reformed Church
M1/6 Klein Doringkop Opl Terrein
M2 Mafeking (Klippan)
M3 Mariepskop
M3/1 Lacs
M3/2 Domestic Area
M3/3 Proj Pullet
M4 Mtubatuba
M4/1 121 Bn
M5 Mapelton
M6 Mount Tabor
M7 Meinhylama
M8 Mount Pleasant
M9 Melkbosh
M10 Muizenberg
M10/1 Naval Staff College
M11 Matatiele
M11/1 Air Field
M12 Melville
M13 Montagu
M14 Mosita
M15 Malmesbury
M16 Mossel Bay

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M17 Mount Frere

M18 Mount Ayliff
M19 Mount Fletcher
M20 Maraisburg (Tvl)
M21 Maclear
M22 Matjieskloof
M23 Milnerton
M24 Mquandi
M25 Machadodorp
M26 Meyerton
M27 Maraisburg (Cape)
M28 Murraysburg
M29 Mount Currie
M30 Middelburg (Cape)
M31 Modderfontein
M32 Merweville
M33 Melmouth
M34 Magudu
M35 Messina
M35/1 Military Base
M35/2 Shooting Range
M35/3 Artonvilla Training Ground
M35/4 Company Combat Base HQ
M35/5 116 Bn
M35/6 SADFI
M36 Morgenzon
M37 Marquard
M38 Mara
M39 Mkuzi
M40 Mooi River
M41 Marble Hall
M42 Matroosberg
M43 Margate
M45 Marburg
M46 Marico
M47 Molento
M48 Merrivale
M48/1 Shooting Range
M50 Mabilikwe
M51 Munster
M52 Malelane
M53 Midshaft
M55 Madimbo
M55/1 Air Field
M56 Midmar
M59 Mitcells Plain
M60 Midrand
M61 Mashere
M62 Mutale Bend
M63 Majuba
M64 Moreesburg

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M65 Marikana
M66 Memel
N1 Noordbaaikop
N2 Nelspruit
N2/1 Eastern Transvaal Command HQ
N2/2 Group 33
N2/3 Dingwell Opl Terrein
N3 Nylstroom
N4 Namaqualand
N5 Ngamakwe
N6 Ncqeleni
N7 Newcastle
N9 Nigel
N10 Nababeep
N11 Northam
N12 New Germany
N13 Noordoewer
N14 Ngongo
N16 Naboomspruit
N17 Nduny
N18 Nooitgedacht
N19 Noordrand
O1 Oudtshoorn
O1/1 SC Command HQ
O1/2 Infantry School
O1/8 Swartberg Shooting Range
O1/9 Anti-Tank Shooting Range
O1/10 Airport
O1/11 Dutch Reform Church
O1/12 Suidbasis
O2 East London
O2/2 SAS Port Rex
O2/5 Signal Hill
O2/6 Collondale
O2/7 Woodbrook
O2/8 Klerk Shooting Range
O3 Overton
O4 Oudekraal
O5 Olifantsbosch
O6 Oudemolen and Nieuwemolen
O7 Ontoegankebergen
O8 Ottoshoop
O9 Olifantshoek
O12 Onderstepoort
O13 Oukongo
O14 Orkney
O15 Omaruru
O16 Odendaalsrus
O17 Ottosdal
O23 Ottawa
O34 Ogies

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TO DOD FILE PLAN

P1 Pretoria
P1/3 SAAF Training Command
P1/4 Medical Base Depot
P1/5 Medical Inspection Room and Drc
P1/6 5 Base Arms Requirements Depot
P1/9 Blenny
P1/10 Army HQ
P1/11 Kiepersol Officers' Club
P1/12 NCO'S Club: Ad Astra
P1/16 Siding 1288
P1/17 Small Calibre (Arms) Test Range
P1/18 Dequaria
P1/19 Fort Klapperkop
P1/20 Fort Skanskop
P1/20/1 Proj Pullet
P1/22 Pienaarsrivier Training Area
P1/23 Redcliffe Observatory
P1/24 Rooiwal
P1/24/1 Rooiwal (Soshanguve)
P1/25 Boekenhoutkloof
P1/25/1 Proj Netor
P1/28 Brooklyn
P1/29 Danville
P1/30 Poynton Centre
P1/30/7 CPM
P1/34 Schweikerdt Building
P1/37 Lissabon Centre
P1/44 Transvaal House
P1/46 Nedbank Plaza (SAAF HQ)
P1/47 Groote Kerk Building
P1/48 Voortrekker Memorial Building
P1/59 C SANDF Residence
P1/61 Zanza Building
P1/67 Hi Sack Building
P1/68/1 School for Technical Training
P1/68/2 Air Force Gymnasium/SAAF Regiment
P1/68/3 SAAF Technical College
P1/71 Union Hotel (Naval Mess and Single Quarters)
P1/76 New Air Force HQ
P1/83 Lilienveld Building
P1/85 SA Army Publications and Maps Depot
P1/87 Paulhof Building
P1/90 Liberty Life Building
P1/108 Northern Medical Command
P1/109 Byron Place Building
P1/111 Eersterus
P1/113 Charter House
P1/116 Armscor Building
P2 Port Elizabeth
P2/1 EP Command HQ
P2/2 EP Command Signal Unit

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APPENDIX B APPENDIX B
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P2/4 EP Command Works

P2/7 SAS Donkin
P2/8 EP Command Medical Division
P2/11 Humewood
P2/15 Southdene
P2/18 13 Medical Sub-Depot
P2/19 Driftsands Military Base
P2/20 SADFI
P3 Potchefstroom
P3/1 NW Command HQ
P3/5 4 Field Regiment
P3/8 Cemetary
P3/9 NW Command Signal Unit
P3/11 NW Command Works
P3/13 NW Command Medical Division
P3/18 Siding 1300
P3/19 General De La Rey Training Area
P3/21 Dirkie Uys Shooting Range
P3/22 Modderfontein Shooting Range
P3/24 Dutch Reform Church
P3/25 Anglican Church
P3/26 Roman Catholic Church
P3/27 Airport
P3/28 Ebbehout
P3/29 Sick Bay
P3/30 Loopspruit School
P3/33 Witrand
P3/34 SANDFI
P3/35 12 SAI
P3/36 Danie Theron Krygskool
P4 Pietersburg
P4/1 Air Force Base Pietersburg
P4/3 Siding 4105
P4/4 Roodewal Bomb Range
P4/5 Dutch Reform Church
P4/7 11 Medical Sub Depot
P4/8 231 Troop (Mimosa)
P4/9 Jimmy Mulder Shooting Range
P4/10 Proj Pullet (Schellskop)
P4/11 SANDFI
P4/12 Logistical Base
P4/13 Far North Command HQ
P5 Pietermaritzburg
P5/1 Drill Hall
P6 Pinetown
P7 Port Alfred
P8 Port Dunford
P10 Piet Retief
P11 Piesanghoek
P12 Postmasburg
P13 Potgietersrus

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APPENDIX B APPENDIX B
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P13/1 Repeater Station R4

P13/2 Sterkrivier Opl Terrein
P14 Piketberg
P15 Prieska
P16 Peddie
P17 Paarl
P18 Port Nolloth
P19 Prince Albert
P20 Pomeroy
P21 Pilgrims Rest
P22 Port St John
P23 Paddock
P24 Paulpietersburg
P25 Philippolis
P26 Petrus Steyn
P27 Pelindaba
P28 Porterville
P29 Parow
P30 Parys
P31 Phalaborwa
P31/1 7 SAI Bn
P31/3 5 RR
P31/4 SANDFI
P31/5 Proj Ebbehout
P31/7 Classification Shooting Range
P31/8 Proj Bowie
P31/9 Sheila Opl Terrein
P32 Pongola
P33 Pofadder
P34 Port Edward
P35 Pretoriuskop
P36 Port Shepstone
P37 Petrusville
P38 Pundo Malia
P39 Phillipstown
P40 Pomfret
P40/1 Air Field
P41 Plettenberg Bay
P42 Pienaarsrivier
P42/1 Training Area
Q1 Queenstown
Q2 Qumbu
R3 Rashoop
R3/1 Training Centre
R3/2 Shooting Range
R5 Richards Bay
R6 Randfontein
R7 Rooikrantz
R8 Riversdale
R9 Roodepoort
R10 Ratzekaaiskraal

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R11 Rustenburg
R12 Richmond
R13 Robertson
R14 Ruighoogte
R15 Rhenosterfontein
R16 Reitz
R17 Richtersveld
R18 Randburg
R19 Roedtan
R20
R21 Rhenosterkop
R21/1 Proj Pullet (R2)
R25 Ramsgate
S1 Swartkop
S1/4 Air Force Gymnasium
S1/5 Central Photo Technical Institute
S1/6 AFB Swartkop
S1/9 400 Air Maintenance Unit
S1/11 4 Air Depot
S1/12 SAAF Orchestra
S1/13 AFB Swartkop Domestic Area
S1/15 Small-Arms and Pistol Class Shooting Range
S1/16 Baysheuwel
S1/17 NG Kerk
S1/18 Army Aero Club
S2 Simonstown
S2/3 SAS Simonsberg
S2/4 Naval Base
S2/5 Dockyard Police
S2/6 Naval Dockyard
S2/7 Mine-Sweep Base
S2/8 Naval Armament Stores Depot
S2/9 Elsiespiek
S2/10 Spare Parts Distribution Centre
S2/11 Publication Stores Depot
S2/12 Map Depot
S2/13 111 CT Sub Depot
S2/14 SAS Drommedaris
S2/15 Scala Battery
S2/16 Noah's Battery
S2/17 Palace Barracks
S2/18 Rhodesia-By-the-Sea
S2/19 Naval Signal Unit
S2/20 Artillery School
S2/21
S2/22 Computer Building
S2/23 SANDFI
S2/24 NG Kerk
S2/25 Radar School
S2/26 Naval Works Section
S2/27 Dido Valley

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S2/28 Kleinvishoek
S2/30 Glencairn Sport Complex
S2/31 SAS Hugo Biermann
S3 Saldanha
S3/1 SAS Saldanha
S3/2 Camp Commandant
S3/3 Military Academy
S3/4 Bulk Fuel Installation
S3/5 North Bay Battery
S3/6 Baviaans Battery
S3/7 Island Battery
S3/8 Hoedjies Bay Battery
S3/9 Schiereiland
S3/10 Siding 3060
S3/11 Shooting Range
S3/12 Siding 3452
S3/13 Training Area
S3/15 SANDFI
S3/16 Naval Training Base
S3/17 Tooth Rockshell Range
S3/18 CT Sub-Depot
S4 Sishen
S4/1 Army Battle School
S4/3 Air Field
S4/4 Classification Shooting Range
S4/6 Moving Target Shooting Range
S5 Silvermyn
S5/1 Maritime Air Command HQ
S5/3 Domestic Area
S5/5 Printers
S5/6 14 MSD
S6 St Lucia
S7 Standerton
S7/3 Shooting Range
S8 Sonderwater
S9 Springs
S10 Stellenbosch
S11 Seaview
S12 Schoemakerskop
S13 St Mangos
S14 Silversands
S15 Somerveld
S15/1 Airfield
S16 Somerset West
S17 Springfield
S18 Somerset Strand
S19 Swellendam
S20 Somerset East
S21 Schweizer Reneke
S22 South Barrow
S23 Sasolburg

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S24 Stanger
S25 Stewartstown
S26 Scottburgh
S27 Stutterheim
S28 Stockenstroom
S29 Sutherland
S30 Sir Lowry's Pass
S31 Steenbras
S32 Satara
S33 Senekal
S34 Smithfield
S36 Sterkstroom
S37 Stilbaai
S38 Springfontein
S39 St Winifred's
S40 Stofberg
S41 Skukuza
S41/1 Airfield
S42 Sheffield Beach
S45 Swartwater
S46 Sibaya
S47 St Helena Bay
S48 Stilfontein
S49 Springbok
S50 Secunda
S52 Steynsburg
S53 Swartruggens
S54 Swaershoek
S55 Sabinda
S56 Sabie
S57 Sibasa
S58 Silverton
S59 Shanandoua
S59/1 115 Bn
S60 Vacant
S61 Selection Beach (Proj Bowie)
S62 Slangkop
S63 Sandton
S64 Swartwater
S65 Stilbaai-Oos
S66 Sannieshof
S67 Soekmekaar
S68 Soutpansberg
T1 Tsolo
T2 Tabakulu
T3 Tugela
T4 the Hill
T5 Tafelberg
T6 Tzaneen
T7 Tulbagh
T8 Tweefontein

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T9 Tigerkloof
T10 Theunissen
T11 Thaba'nchu
T12 Thabazimbi
T12/1 Repeater Station R5
T14 Touwsrivier
T15 Tarkastad
T17 Taung
T19 Tadcaster
T19/1 Vaalharts Comd HQ
T20 Thohoyandou
T21 Tweeling
U1 Upington
U1/1 8 SA Infantry Battalion
U1/2 Lmb Upington
U1/3 Shooting Range
U1/4 Vastrap
U1/5 Riemvasmaak
U2 Umhlanga Rocks
U3 Umtata
U4 Utrecht
U5 Uitenhage
U6 Uniondale
U7 Umbombo
U8 Umzimkulu
U9 Umkomaas
U10 Umlazi
U11 Umzingazi
U12 Umbumulu
U14 Underberg
U15 Umdloti
U16 Ugie
U17 Umzinto
U17/1 King Roy Shooting Range
U18 Umboginitwini
V1 Voortrekkerhoogte
V1/1 N Tvl Command HQ
V1/2 SA Army College
V1/3 PS School
V1/6 TS Training Centre
V1/9 N Tvl Command Signal Unit
V1/10 N Tvl Comd Maint Unit
V1/11 SA Army Band
V1/12 Logistic Command HQ
V1/13 SAAF College
V1/14 Air Force Station Voortrekkerhoogte
V1/15 1 Air Depot
V1/16 10 Air Depot
V1/17 Air Publications Depot
V1/18 SAMHS College
V1/19 Rehabilitation Centre

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V1/20 1 Military Hospital

V1/20/1 Nursery School
V1/21 N Tvl Command Medical Division
V1/22 SA Defence College
V1/26 1 Military Town Management Council
V1/27 Radio Uitkyk
V1/28 Siding 1043
V1/29 Siding 1393
V1/30 Siding 1402
V1/31 SA Railway Station
V1/32 Siding 4208
V1/33 General Kemp Hill
V1/34 Uitkyk Residential Area
V1/35 Cemetery
V1/36 Fire Brigade
V1/37 Detention Barracks
V1/38 City Hall
V1/39 DSC Sport Grounds
V1/40 DSC Equestrian Division
V1/41 Command Rear Headquarters
V1/42 SANDFI - Dairy and Bulk Warehouse
V1/43 SANDFI
V1/44 Services Country Club
V1/45 Dutch Reformed Church (Mother-Church)
V1/46 Hervormde Kerk
V1/47 Gereformeerde Kerk
V1/48 Anglican Church
V1/49 Roman Catholic Church
V1/50 Free Churches
V1/51 SAA Mission
V1/52 Dutch Reformed Church Voortrekkerhoogte-West
V1/53 Dutch Reformed Church Voortrekkerhoogte-East
V1/54 Fortress
V1/55 Bowling Club
V1/60 Provost School
V1/61 Old Apostolic Church of SA
V1/62 Voortrekkerhoogte Compound
V1/64 Gerbera Officer's Mess
V1/68 Command Provost HQ
V1/70 Maf Camp (5 Mwu Housing)
V1/71 B-Mess and S/Q (Melita)
V1/72 New Nursery School
V1/76 Zion Church
V1/78 SAAF Clothing Depot
V2 Verwoerdburg
V2/1 Technical Base
V2/3 81 Technical Stores Depot
V2/4 61 Base Works
V2/5 N Tvl Command Works
V2/6 School for Technical Training
V2/7 SANDF Technical Institute

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V2/8 SAAF Telecommunication Centre

V2/9 IAM
V2/10 SANDF College for Educational Technology (Colet)
V2/13 Siding 1395
V2/14 Siding 1186
V2/15 Sport Park Siding
V2/16 Armament Factory
V2/18 Dutch Reformed Church
V2/19 SAS Magaliesberg
V2/21 SAAF Compound
V2/22 Surgeon General HQ
V2/23 Army Logistic Command
V2/25 Vacant
V2/26 Salahandle (Naval Housing)
V3 Vereeniging
V4 Vasco
V5 Ventersdorp
V6 Volksrust
V6/1 Amajuba
V7 Vryburg
V8 Vryheid
V9 Verulam
V10 Victoria East
V11 Van Rhynsdorp
V12 Victoria
V13 Vredenburg
V14 Fish Hoek
V15 Vredendal
V16 Victoria West
V17 Vrede
V18 Ventersdorp
V19 Vredefort
V20 Valhalla
V21 Vanderbijlpark
V22 Vioolsdrift Settlement
V23 Vissers Hoek
V23/1 Proj Pullet (Magaliesberg)
V24 Vaaldam
V25 Velddrift
V26 Venterstad
V27 Van Zylsrus
V27/1 Air Field
V28 Vhembe
V29 Vaalwater
V30 Venda
V30/1 Vuwani Military Base
V31 Villiersdorp
V32 Virginia
W2 Waterkloof
W2/1 Waterkloof Air Base
W2/2 Air Space Control School

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APPENDIX B APPENDIX B
TO DOD FILE PLAN

W2/4 Anglican Church

W2/5 Shooting Range
W2/6 Airport
W2/7 400 Airport Maintenance Unit
W2/8 28 Squadron
W2/9 SANDFI
W3 Wynberg
W3/2 2 Military Hospital
W3/3 11 CT Sub Depot
W3/5 Military Base
W3/6 SANDFI
W3/8 Hervormde Kerk
W3/10 Montery School
W3/11 Nursery School
W3/12 Detention Barracks
W4 Wingfield
W4/1 SAS Wingfield
W4/2 Naval Supplies Depot
W4/3 General Naval Works
W4/4 6 Base Arms Requirements Depot
W4/5 Siding 953
W4/6 Mobilisation Area
W4/10 Medical Sub Depot
W4/11 Army Area
W4/12 SANDF Technical Institute
W6 Wonderboom
W6/1 Military Base
W6/3 Army Signal Formation
W6/4 Residential Area
W7 Witbank
W8 Woodburne
W9 Woltemade
W10 Worcester
W11 Wolmaransstad
W12 Willowvale
W13 Wakkerstroom
W14 Williston
W15 Windsorton
W16 Wellington
W17 Winterton
W18 Wodehouse
W19 Willowmore
W20 Warmbaths
W21 Weenen
W22 Winburg
W23 Welkom
W24 Wepener
W25 Waterberg
W26 Wenela
W27 Westlake
W28 Witput Station

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W29 Westonaria
W30 White River
W31 Warner Beach
W32 Waterval Boven
W33 Wallmanstahl (Genl Piet Joubert Trg Area)
W33/8 SANDF Shooting Range
W33/20 114 Bn
W33/21 CSI Complex
W33/25 4 VRP
W33/26 1 Mob Cen
W33/27 Plofbaan
W34 Waterpoort
W35 Wingate
W36 Wesselsbron
Y1 Ysterplaat
Y1/1 Afb Ysterplaat
Y1/2 Air Navigation School
Y1/4 402 Aerodrome Maintenance Unit
Y1/6 NG Kerk
Y1/7 Airfield
Y1/8 SANDFI
Y2 Youngsfield
Y2/6 Siding 3006
Y2/8 NG Kerk
Y2/9 CSI Regional Office
Y3 Yzerfontein
Z1 Zeerust
Z1/1 2 SSB
Z1/2 Shooting Range
Z1/3 Proj Ebbehout
Z1/4 Air Field
Z1/5 Rooisloot Training Area
Z2 Zeekoeivlei
Z3 Zonnebloem Estate
Z4 Zekkers Dam
Z6 Zastron

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APPENDIX C APPENDIX C
TO DOD FILE PLAN

Appendix C: Closed

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APPENDIX D APPENDIX D
TO DOD FILE PLAN

Appendix D: List of Code Words (Closed)

This appendix has been closed as the management of code words in the DOD is a function of
Defence Intelligence (Sub Division Counter Intelligence [SDCI]). List of previous and current numbers
is available from Defence Intelligence (Sub Division Counter Intelligence [SDCI]) on a need to know
basis.

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APPENDIX E APPENDIX E
TO DOD FILE PLAN

Appendix E: DOD Structure

(These reference numbers are closed wef 24 March 2009. See Appendix E: DOD Structure (2009)

STRUCTURAL COMPONENT APPOINTMENT NEW

REFERENCE
NUMBER
1 Ministry of Defence Minister of Defence 1
2 Defence Secretariat 2
2/1 Office of the Secretary for Defence Secretary for Defence 2/1
2/2 Policy and Planning Division Chief of Policy and Planning 2/2
2/3 Financial Management Division Chief Financial Officer 2/3
2/4 Acquisition and Procurement Division Chief Acquisition and Procurement 2/4
2/5 Defence Inspectorate Inspector General, DOD 4/3
2/6 Equal Opportunities Chief Directorate Chief Director Equal Opportunities 4/1/4
3 SANDF 3
3/1 Office of the Chief of the SANDF Chief of the SANDF 3/1
3/2 Joint Operations Division Chief of Joint Operations 3/2
3/2/1 Joint Operations Divisional Headquarters 3/2/1
3/2/2 Joint Operations Operational Headquarters 3/2/2
3/2/3 Joint Operations Tactical Headquarters 3/2/3
(JOTH)
3/2/3/1 JOTH Limpopo Province 3/2/3/1
3/2/3/2 JOTH Mpumalanga 3/2/3/2
3/2/3/3 JOTH Gauteng 3/2/3/3
3/2/3/4 JOTH North West 3/2/3/4
3/2/3/5 JOTH Free State 3/2/3/5
3/2/3/6 JOTH Kwa-Zulu Natal 3/2/3/6
3/2/3/7 JOTH Northern Cape 3/2/3/7
3/2/3/8 JOTH Eastern Cape 3/2/3/8
3/2/3/9 JOTH Western Cape 3/2/3/9
3/2/4 Special Forces Brigade 3/2/4
3/3 SA Army Chief of the Army 3/3
3/4 SA Air Force Chief of the Air Force 3/4
3/5 SA Navy Chief of the Navy 3/5
3/6 SA Military Health Service Surgeon General 3/6
3/7 Joint Support Division Chief of Joint Support Closed
3/7/1 Chief Logistics Chief of Logistics 3/7
3/7/2 Human Resource Support Centre Chief Human Resource Support 4/1/2
3/7/3 Command and Management Information GOC Command and Management 3/10
Formation (CMI) Information Formation
3/7/4 DOD Logistic Support Formation GOC Logistic Support Formation Closed

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APPENDIX E APPENDIX E
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STRUCTURAL COMPONENT APPOINTMENT NEW

REFERENCE
NUMBER
3/7/5 Defence Training Institute Chief Joint Training / GOC Joint Training 4/1/5
Formation
3/7/5/1 Military Academy 4/1/5/1
3/7/5/2 SA National Defence College 4/1/5/2
3/7/5/3 COLET 4/1/5/3
3/7/5/4 War Simulation Centre 4/1/5/4
3/7/5/5 SA National War College 4/1/5/5
3/7/5/6 Personnel Service School 4/1/5/6
3/7/6 Military Police Agency Chief of Military Police Agency 3/11
3/7/7 Service Corps Head Office Chief Service Corps 4/1/6
3/8 Defence Intelligence Division Chief of Defence Intelligence 3/8
3/9 Corporate Staff Division Chief of Corporate Staff 3/9
3/9/1 Chaplain General Office Chaplain General 3/9/1
3/9/2 MOD Corporate Communications Chief of Corporate Communication 3/9/2
3/9/3 Strategy and Planning Office Chief Director Strategy and Planning 3/9/3
3/9/4 MOD Reserve Force Division Chief of Defence Reserves 3/9/4
3/9/5 Military Legal Service Division Chief of Military Legal Services 4/2
3/9/6 Foreign Relations Office Chief of Foreign Relations 4/4

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APPENDIX E APPENDIX E
TO DOD FILE PLAN

Appendix E: DOD Structure 2009

(Reference numbers and descriptions changed wef 24 March 2009)

NEW STRUCTURAL COMPONENT APPOINTMENT PREVIOUS COMMENT

NUMBER NUMBER

1 Ministry of Defence Minister of Defence 1

2 Defence Secretariat 2

2/1 Office of the Secretary for Secretary for Defence 2/1

Defence

2/2 Policy and Planning Division > Chief of Policy and Planning > 2/2 Description changed
Defence Policy, Strategy and Chief Defence Policy, Strategy
Planning Division and Planning

2/3 Financial Management Division Chief Financial Officer 2/3

2/4 Acquisition and Procurement Chief Acquisition and 2/4 Description changed
Division > Defence Materiel Procurement > Chief Defence
Division Matériel

2/5 Defence Enterprise Information Government Information

System Management Division Technology Officer

3 SANDF 3

3/1 Office of the Chief of the SANDF Chief of the SANDF 3/1

3/2 Joint Operations Division Chief of Joint Operations 3/2

3/2/1 Joint Operations Divisional 3/2/1

Headquarters

3/2/2 Joint Operations Operational 3/2/2

Headquarters

3/2/3 Joint Operations Tactical 3/2/3 Description changed

Headquarters (JOTH) > Joint
Tactical Headquarters ( JTAC)

3/2/3/1 JOTH . > J TAC Limpopo 3/2/3/1 Description changed

Province

3/2/3/2 JOTH . > J TAC Mpumalanga 3/2/3/2 Description changed

3/2/3/3 JOTH . > J TAC Gauteng 3/2/3/3 Description changed

3/2/3/4 JOTH. > J TAC North West 3/2/3/4 Description changed

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NEW STRUCTURAL COMPONENT APPOINTMENT PREVIOUS COMMENT

NUMBER NUMBER

3/2/3/5 JOTH . > J TAC Free State 3/2/3/5 Description changed

3/2/3/6 JOTH . > J TAC Kwa-Zulu Natal 3/2/3/6 Description changed

3/2/3/7 JOTH . > J TAC Northern Cape 3/2/3/7 Description changed

3/2/3/8 JOTH. > J TAC Eastern Cape 3/2/3/8 Description changed

3/2/3/9 JOTH. > J TAC Western Cape 3/2/3/9 Description changed

3/2/4 Special Forces Brigade 3/2/4

3/3 SA Army Chief of the Army 3/3

3/4 SA Air Force Chief of the Air Force 3/4

3/5 SA Navy Chief of the Navy 3/5

3/6 SA Military Health Service Surgeon General 3/6

3/7 Chief Logistics > Logistics Chief Logistics 3/7/1

Division

3/8 Defence Intelligence Division Chief Defence Intelligence 3/8

3/9 Corporate Staff Division Chief of Corporate Staff 3/9

3/9/1 Chaplain General Office Chaplain General 3/9/1

3/9/2 Defence Corporate Chief Defence Corporate 3/9/2 Description changed

Communications Communication

3/9/3 Strategy and Planning Chief Director Strategy and 3/9/3 Description changed
Office>Military Policy, Strategy Planning > Chief Military Policy,
and Planning Strategy and Planning

3/9/4 MOD Reserve Force Division > Chief Defence Reserves 3/9/4 Description changed
Defence Reserves

3/10 Command and Management GOC Command and 3/7/3 Description changed
Information Formation (CMI) > Management Information
Command and Management Formation > Chief Command
Information Systems Division and Management Information
Systems

3/11 Military Police Agency > Military Chief of Military Police Agency > 3/7/6 Description changed
Police Division Chief Military Police (Provost

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NEW STRUCTURAL COMPONENT APPOINTMENT PREVIOUS COMMENT

NUMBER NUMBER
Marshall General)

4 DOD Central Staff

4/1 Human Resource Division Chief Human Resources

4/1/1 Human Resources Development Chief Director Human

Resources Development

4/1/2 Human Resources Management Chief Director Human 3/7/2

Resources Management

4/1/3 Human Resources Strategic Chief Director Human

Direction and Policy Resources Strategic Direction
and Policy

4/1/4 Transformation Management Chief Director Transformation 2/6

Management

4/1/5 Training Command GOC Training Command 3/7/5

4/1/5/1 Military Academy 3/7/5/1

4/1/5/2 SA National Defence College 3/7/5/2

4/1/5/3 COLET 3/7/5/3

4/1/5/4 War Simulation Centre 3/7/5/4

4/1/5/5 SA National War College 3/7/5/5

4/1/5/6 Personnel Service School 3/7/5/6

4/1/6 Service Corps GOC Service Corps 3/7/7

4/2 Defence Legal Services Division Chief Defence Legal Services 3/9/5
(Adjutant General)

4/3 Defence Inspectorate Division Inspector General, DOD/Chief 2/5

Audit Executive

4/4 Defence Foreign Relations Chief Defence Foreign Relations 4/4

Division

END OF DOCUMENT

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