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Introduction To Email

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23 views10 pages

Introduction To Email

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Prem Lal
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Email Basics -

Introduction to Email
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Introduction to email
Do you ever feel like the only person who doesn't use email? You don't have
to feel left out. If you're just getting started, you'll see that with a little bit of
practice, email is easy to understand and use.

In this lesson, you will learn what email is, how it compares to traditional
mail, and how email addresses are written. We'll also discuss various types
of email providers and the features and tools they include with an email
account.

Getting to know email


Email (electronic mail) is a way to send and receive messages across the
Internet. It's similar to traditional mail, but it also has some key differences.
To get a better idea of what email is all about, take a look at the infographic
below and consider how you might benefit from its use.
Email advantages
 Productivity tools: Email is usually
packaged with a calendar, address book,
instant messaging, and more for
convenience and productivity.
 Access to web services: If you want to sign
up for an account like Facebook or order
products from services like Amazon, you
will need an email address so you can be
safely identified and contacted.
 Easy mail management: Email service
providers have tools that allow you to file,
label, prioritize, find, group, and filter your
emails for easy management. You can even
easily control spam, or junk email.
 Privacy: Your email is delivered to your
own personal and private account with a
password required to access and view
emails.
 Communication with multiple
people: You can send an email to multiple
people at once, giving you the option to
include as few as or as many people as you
want in a conversation.
 Accessible anywhere at any time: You
don’t have to be at home to get your mail.
You can access it from any computer or
mobile device that has an Internet
connection.

Understanding email addresses


To receive emails, you will need an email account and an email address.
Also, if you want to send emails to other people, you will need to obtain their
email addresses. It's important to learn how to write email addresses correctly
because if you do not enter them exactly right, your emails will not be
delivered or might be delivered to the wrong person.

Email addresses are always written in a standard format that includes


a username, the @ (at) symbol, and the email provider's domain.

The username is the name you choose to identify yourself.

The email provider is the website that hosts your email account.

Some businesses and organizations use email addresses with their own
website domain.

About email providers


In the past, people usually received an email account from the same
companies that provided their Internet access. For example, if AOL provided
your Internet connection, you'd have an AOL email address. While this is
still true for some people, today it's increasingly common to use a free web-
based email service, also known as webmail. Anyone can use these
services, no matter who provides their Internet access.

Webmail providers
Popular webmail providers are Yahoo!,
Microsoft's Outlook.com (previously Hotmail), and Google's Gmail. These
providers are popular because they allow you to access your email account
from anywhere with an Internet connection. You can also access webmail on
your mobile device.

Visit the links below to compare the features of the three top webmail
providers:

 Yahoo! Features
 Outlook.com Features
 Gmail Features

Other email providers and applications


Many people also have an email address hosted by their
company, school, or organization. These email addresses are usually for
professional purposes. For example, the people who work for this website
have email addresses that end with @gcflearnfree.org. If you are part of an
organization that hosts your email, they'll show you how to access it.

Many hosted web domains end with a suffix other than .com. Depending on
the organization, your provider's domain might end with a suffix
like .gov (for government websites), .edu (for schools), .mil (for military
branches), or .org (for nonprofit organizations).

Many companies and organizations use an email application, like Microsoft


Outlook, for communicating and managing their email. This software can be
used with any email provider but is most commonly used by organizations
that host their own email.

Email productivity features


In addition to email access, webmail providers offer various tools and
features. These features are part of a productivity suite—a set of
applications that help you work, communicate, and stay organized. The tools
offered will vary by provider, but all major webmail services offer the
following features:

 Instant messaging, or chat, which lets you


have text-based conversations with other
users...
 An online address book, where you can
store contact information for the people
you contact frequently...
 An online calendar to help organize your
schedule and share it with others...

 A public profile that you can use for basic


social networking purposes, like sharing
photos, previous work or school history, and
status updates, among other things...
In addition, each provider offers some unique features. For instance, when
you sign up for Gmail you gain access to a full range of Google services,
including Google Drive, Google Docs, and more. You can visit our tutorials
on Google Drive and Google Docs to learn more.

Getting started with email


You should now have a good understanding of what email is all about. Over
the next few lessons, we will continue to cover essential email
basics, etiquette, and safety tips.

Setting up your own email account


If you want to sign up for your own email account, we suggest choosing
from one of the three major webmail providers:

 Yahoo! Mail: Click Create Account


 Outlook.com: Click Sign up
 Gmail: Click Create an account

Practice using an email program


Keep in mind that this tutorial will not show you how to use a specific email
account. For that, you will need to visit our Gmail tutorial. It's a useful
course for learning the basics, even if you ultimately end up choosing an
email provider other than Gmail, such as Yahoo! or Outlook.com. There, you
will learn how to:
 Sign up for an email account

 Navigate and get to know the email interface


 Compose, manage, and respond to email
 Set up email on a mobile device

Beyond email: More ways to talk online


Once you've completed the lessons in this topic, you may want to explore
other popular ways of communicating and sharing online. Check out
our Beyond Email tutorial to learn more about online chat, text
messaging, video chat, social networking, and more.
Continue
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