Sarabjeet Singh

MS. EXCEL
SHORTCUTS
General

F1= Open help

F4= Repeat last action
F7= Run spellcheck
F11= Insert chart in new sheet
Alt= Snap to grid
Alt + F1= Insert embedded chat
Alt + F8= Open macro dialog box
Alt + F11= Open VBA Editor
Alt + '= Open Modify Cell Style
Alt + = Activate filter
Alt + C = Clear select filter
Alt Space= Display control menu
Ctrl + Z= Undo last action
Ctrl + Y= Redo last action
Ctrl + C= Copy selection
Ctrl + X= Cut selection
Ctrl + V= Paste content
Ctrl + F= Display Find and Replace
(Find Tab)
Ctrl + H= Display Find and Replace
(Replace Tab)
 MS. EXCEL
SHORTCUTS
General - Continued

Ctrl + T= Create table

Ctrl + A= Select table
Ctrl + D= Duplicate object
Ctrl + 6= Hide or show objects
Ctrl + Alt + V= Display the Paste
Ctrl + Shift + L= Toggle Autofilter
Ctrl + Space= Select table column
Ctrl + Shift + F4= Find previous match
(after initial Find)
Shift + F4= Find next match
(after initial Find)
Shift + F7= Open Thesaurus
Shift + F10= Show right-click menu
Shift + Space= Select table row

Worksheet

Shift + F11= Insert new worksheet

Ctrl + PgDn= Go to next worksheet
Ctrl + PgUp= Go to previous worksheet
Alt + O, H R= Rename current worksheet
Alt + E, L= Delete current worksheet
 MS. EXCEL
SHORTCUTS
Worksheet - Continued

Alt + E, M= Move current worksheet

ScrLk= Toggle scroll lock
Ctrl + Shift + F1= Toggle full screen
Ctrl + P= Print
Alt + P, R S= Set print area
Alt + P, R C= Clear print area
Alt + R, P S= Protect sheet

Workbook

Ctrl + N= Create new workbook

Ctrl + O= Open workbook
Ctrl + S= Save workbook
F12= Save as
Ctrl + Tab= Go to next workbook
Ctrl + Shift + Tab= Go to previous workbook
Ctrl + F9= Minimize
Ctrl + F10= Maximize
Alt + R, P W= Protect workbook
Ctrl + F4= Close current workbook
Alt + F4= Close Excel
Ctrl + F1= Expand or collapse ribbon
 MS. EXCEL
SHORTCUTS
Workbook - Continued

Alt = Activate access keys

= Move through Ribbon
tabs and groups
Space OR Center= Open selected control
Enter= Confirm control change
F1= Get help on selected control

Drag and Drop

Drag= Drag and cut

Ctrl + Drag= Drag and copy
Shift + Drag= Drag and insert
Ctrl + Shift + Drag= Drag and insert copy
Alt + Drag= Drag to worksheet
Ctrl + Drag= Drag to duplicate worksheet

Navigation

= Move one cell right

= Move one cell left
= Move one cell up
= Move one cell down
 MS. EXCEL
SHORTCUTS
Navigation - Continued

Alt + PgUp= Move one screen left

Alt + PgDn= Move one screen right
PgUp= Move one screen up
PgDn= Move one screen down
Ctrl + = Move to right edge of data
Ctrl + = Move to left edge of data
Ctrl + = Move to top edge of data
Ctrl + = Move to bottom edge of data
Home= Move to beginning of row
Ctrl + End= Move to last cell in
worksheet that contains data
Ctrl + Home= Move to rst cell in worksheet
End= Turn End mode on

Selection
= Select entire row
Shift + Space = Select entire column
Ctrl + Space = Select current region
Ctrl + A = Expand selection
Shift + Click = Exit 'Add to Selection' mode
Esc
 MS. EXCEL
SHORTCUTS
Selection - Continued

Ctrl + Click= Add non-adjacent cells

to selection
Ctrl + Alt + = Move right between
non-adjacent selections
Ctrl + Alt + = Move left between
non-adjacent selections
Shift + F8= Toggle 'Add to
Selection' mode
Shift + = Extend selection right
Shift + = Extend selection left
Shift + = Extend selection up
Shift + = Extend selection down
Shift + PgUp= Extend selection up
one screen
Shift + PgDn= Extend selection down
one screen
Alt + Shift + PgUp= Extend selection right
one screen
Alt + Shift + PgDn= Extend selection left
one screen
Shift + Home= Extend selection to start
of row(s)
 MS. EXCEL
SHORTCUTS
Selection - Continued

Ctrl + Shift + Home= Extend selection to first

cell in worksheet
Ctrl + Shift + End= Extend selection to last
cell in worksheet
F8= Toggle 'Extend Selection'
mode

Active Cell

Shift + Backspace = Select active cell

Ctrl + Backspace = Show the active cell on
worksheet
Ctrl + . = Move active cell clockwise
to corners of selection
Enter = Move active cell down in
selection - wrap to next
column
Shift + Enter = Move active cell up in
selection - wrap
to previous column
 MS. EXCEL
SHORTCUTS
Active Cell - Continued

Tab = Move active cell right in a

selection - wrap to next row
Shift + Tab = Move active cell left in a
selection - wrap to previous
row

Select Special

Ctrl + G OR F5 = Display 'Go To' dialog box

Ctrl + Shift + O = Select cells with comments
Ctrl + Shift + * = Select current region
around active cell
Ctrl + A = Select current region
Ctrl + [ = Select direct precedents
Ctrl + Shift + { = Select all precedents
Ctrl + ] = Select direct dependents
Ctrl + Shift + } = Select all dependents
Alt + ; = Select visible cells only
 MS. EXCEL
SHORTCUTS
Cell Edit Mode

F2 = Edit the active cell

Shift + F2 = Insert or edit comment
Shift + F10, M = Delete comment
Esc = Cancel editing
Shift + = Select one character right
Shift + = Select one character left
Ctrl + = Move one word right
Ctrl + = Move one word left
Ctrl + Shift + = Select one word right
Ctrl + Shift + = Select one word left
Shift + Home = Select to beginning of cell
Shift + End = Select to end of cell
Ctrl + Delete = Delete to end of line
Backspace = Delete character to left
Delete = Delete character to right
Alt + Enter = Start a new line in the same cell

Entering Data

Enter = Enter data and move down

Shift + Enter =Enter data and move up
Tab = Enter data and move right
 MS. EXCEL
SHORTCUTS
Entering Data - Continued

Shift + Tab = Enter data and move left = Enter

Ctrl + Enter data and stay in same cell = Enter
Enter same data in multiple cells = Insert
Ctrl + ; current date = Insert current time
Ctrl + Shift + : = Fill down from cell above = Fill
Ctrl + D right from cell on left = Copy
Ctrl + R formula from cell above = Copy
Ctrl + ' value from cell above = Insert
Ctrl + Shift + " hyperlink = Display AutoComplete
Ctrl + K list = Flash fill
Alt +
Ctrl + E

Formatting

Ctrl + 1 = Format cells

Ctrl + Shift + F = Display Format Cells
Ctrl + B = Apply or remove bold
Ctrl + I = Apply or remove italics
Ctrl + U = Apply or remove underscore
Ctrl + 5 = Apply or remove strikethrough
 MS. EXCEL
SHORTCUTS
Formatting - Continued

Alt + H, AC = Align center

Alt + H, AL = Align left
Alt + H, AR = Align right
Alt + H, 6 = Indent
Alt + H, 5 = Remove indent
Alt + H, AT = Wrap text
Alt + H, AM = Align top
Alt + H, FG = Increase font size one step
Alt + H, FK = Decrease font size one step

Number Formatting

Ctrl + Shift + - = Apply general format

Ctrl + Shift + ! = Apply number format
Ctrl + Shift + @ = Apply time format
Ctrl + Shift + # = Apply date format
Ctrl + Shift + $ = Apply currency format
Ctrl + Shift + % = Apply percentage format
Ctrl + Shift + ^ = Apply scientific format
 MS. EXCEL
SHORTCUTS
Borders

Alt + HB = Open list of border styles

from Ribbon Align center
Ctrl + Shift + & = Add border around
selected cells
Alt + H, BR = Add or remove right border =
Alt + H, BL Add or remove left border = Add
Alt + H, BP or remove top border = Add or
Alt + H, BO remove bottom border = Add all
Alt + H, BA borders to all cells in
selection
Ctrl + Shift + - = Remove borders

Formulas

= OR + = Begin entering a formula

F4 = Toggle absolute and
relative references
Shift + F3 = Open the Insert Function
Dialog Box
Alt + = = Autosum
Ctrl + ' = Toggle displaying formulas
on and off
 MS. EXCEL
SHORTCUTS
Formulas - Continued

Ctrl + Shift + A = Insert function arguments

Ctrl + Shift + Enter = Enter array formula
F9 = Calculate worksheets
Shift + F9 = Calculate active worksheet
Ctrl + Alt + F9 = Force calculate all worksheets
Ctrl + Shift + U = Expand or collapse the
formula bar
Ctrl + A = Display function arguments
dialog box
Ctrl + F3 = Open Name Manager
Ctrl + Shift + F3 = Create name from values in
row(s)/column(s)
F3 = Paste name into formula
Tab = Accept function with auto-
complete

Rows and Columns

Ctrl + + = Display Insert Dialog box
Ctrl + + = Insert selected number of
rows/columns
Ctrl + - = Display Delete dialog box
 MS. EXCEL
SHORTCUTS
Rows and Columns - Continued

Ctrl + - = Delete selected number of

rows/columns
Delete = Delete contents of selected
cells
Ctrl + 0 = Hide columns
Ctrl + 9 = Hide rows
Ctrl + Shift + 9 = Unhide rows
Alt + Shift + = Group rows or columns
Alt + Shift + = Ungroup rows or columns
Alt + Shift + = Open Group Dialog Box
Alt + Shift + = Open Ungroup Dialog Box
Ctrl + 8 = Hide or show outline symbols

Pivot Tables

Alt + N,V = Create pivot table = Select

Ctrl + A entire pivot table = Group
Alt + Shift + pivot table items = Ungroup
Alt + Shift + pivot table items = Hide
Ctrl + - pivot table item = Unhide
Alt + H, SC pivot table item = Insert
Alt + N, SZC pivot chart
 MS. EXCEL
SHORTCUTS
Dialog Boxes

Tab = Move to next control

Shift + Tab = Move to previous control
Ctrl + Tab = Move to next tab
Ctrl + Shift + Tab = Move to previous tab
Enter = Accept and apply
Space = Check and uncheck box
Esc = Cancel and close the dialog box
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Sarabjeet Singh