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30 views2 pages

Kassimi English

Uploaded by

adel20191995
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Essential terms in Archival Science with brief explanations

1. ‫( علم األرشيف‬Archival Science):


- The study of how to manage and preserve records and documents for future use. It covers the processes of
collecting, storing, and providing access to these materials.

2. ‫( األرشيف‬Archive):
- A collection of important records and documents kept for reference or historical purposes. Archives can
include papers, photographs, and digital files that are significant to individuals or organizations.

3. ‫( األرشيف التاريخي‬Historical Archive):


- Archives that contain documents with significant historical importance. These archives help researchers
and historians understand past events and cultural heritage.

4. ‫( الرصيد‬Accrual):
- The total amount of records and documents held by an archive. This includes all materials accumulated
over time, reflecting the institution's activities and history.

5. ‫( السلسلة األرشيفية‬Archival Series):


- A group of related records created by the same source or function. Understanding these series helps
archivists organize and provide context for the records.

6. ‫( الملف‬File):
- A set of documents organized around a specific topic or person. Files can contain letters, reports, and other
materials that relate to a common subject.

7. ‫( القطعة‬Item):
- A single record or document in an archive. Each piece can vary in format, such as a letter, a photograph, or
a report.

8. ‫( بناية األرشيف‬Archive Building):


- A building specifically designed to store and protect archival materials. These buildings are constructed to
safeguard documents from environmental damage and ensure their long-term preservation.

9. ‫( معالجة الوثائق األرشيفية‬Archival Processing):


- The process of organizing and preparing archival materials for use. This includes sorting, describing, and
preserving records to make them accessible to users.

10. ‫( التقييم‬Appraisal):
- Assessing which records are important enough to keep permanently. This involves determining the value of
records based on their significance and usefulness.

11. ‫( الفرز‬Sorting):
- The act of sorting records into categories based on certain criteria, such as date or subject. This process
helps streamline access and improves organization.

12. ‫( الدفع‬Transfer):
- Transferring records from one place, usually an organization, to an archive for long-term storage. This
ensures that important materials are preserved and protected.

13. ‫( اإلقصاء‬Disposition):
- The process of removing records that are no longer needed. This helps keep the archive manageable and
ensures that only relevant materials are kept.

14. ‫( التكشيف‬Indexing):
- Creating lists or indexes to help people find archival materials easily. This process enhances discoverability
and makes research more efficient.

15. ‫( التصنيف‬Classification):
- Arranging records into organized groups based on their type, subject, or function. Classification helps
improve retrieval and usability of collections.
16. ‫( الترقيم أو الترميز‬Numbering or Coding):
- Giving unique numbers or codes to records for easy tracking. This system is essential for managing large volumes
of archival materials.

17. ‫( الترتيب في الرفوف‬Shelving):


- Organizing records on shelves in a way that makes them easy to access. Proper shelving techniques ensure that
documents are preserved and easy to find.

18. ‫( الوصف‬Description):
- Summarizing what is in an archival collection to help users understand it. Good description provides context and
details about the materials available.

19. ‫( التبليغ‬Notification):
- Informing users about the availability of records and how to access them. This process encourages researchers
to engage with archival resources.

20. ‫( مستوى الوصف‬Description Level):


- Refers to the depth and detail of descriptions provided for archival materials. It ranges from broad summaries to
specific details about individual documents.

21. ‫( جدول تسيير الوثائق‬Records Management Schedule):


- A management tool that outlines retention schedules and guidelines for how long different types of records
should be kept. This ensures compliance with legal and regulatory requirements.

22. ‫( جدول اإلقصاء‬Disposition Schedule):


- A document that specifies the criteria and timelines for the removal of records from an archive. It helps ensure
that obsolete materials are disposed of properly.

23. ‫( جدول الدفع‬Transfer Schedule):


- A structured plan detailing when and how records will be transferred to an archive. This includes the processes
involved in preparing the records for storage.

24. ‫( الحزمة‬Bundle):
- A collection of related documents bundled together for processing or storage. Bundling helps maintain the
context and integrity of the records.

25. ‫( الميكروفيش‬Microfiche):
- A flat sheet of microfilm that contains reduced-size images of documents. Microfiche allows for efficient storage
of large volumes of information.

26. ‫( الميكروفيلم‬Microfilm):
- A roll of film that contains miniaturized images of documents. It is a durable method for preserving large
quantities of information.

27. ‫( أدوات البحث‬Research Tools):


- Resources and tools designed to assist researchers in locating and accessing archival materials. This includes
catalogs and online databases.

28. ‫( نظرية األعمار‬Records Life Cycle Theory):


- A theoretical framework in archiving that examines the life cycle of records, from creation to disposal. It guides
how archivists manage records effectively.

29. ‫( مخزن األرشيف‬Archive Storage):


- The designated area within an archival facility where records are stored for preservation and access. These areas
are designed to maintain optimal conditions for the materials.

30. ‫( التواريخ القصوى‬Cut-off Dates):


- The earliest and latest dates associated with a collection of records, indicating the time span of the documents.
This helps researchers understand the temporal context of the archived materials.

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