College Management System

Micro Project Report

On

“College Management System”

Submitted by

1. Sanika Amol Jadhav 2. Arya Deepak Kadam

3.Chaitrali Rajendra Bhosale 4. Dhanashri Santosh Pawar

4th Semester of

Diploma in

(Computer Engineering)

Of

Maharashtra State Board of Technical Education, Mumbai

Guided By

Smt. S. D. Mali

Department of Computer Engineering,

Govt. Residence Women Polytechnic, Tasgaon

2023-24
College Management System

Maharashtra State Board Of Technical Education,

Mumbai

CERTIFICATE

This is to certify that,

Miss.2212280108,2212280110,2212280169,2212280176 Roll no. 23256,23257,23258,23259
of fourth Semester of Diploma in Computer Engineering of Government Residence
Women Polytechnic, Tasgaon has completed the Micro project satisfactorily in software
engineering (22413) for the academic year 2023-2024 as prescribed in the curriculum.

Place: Tasgaon Enrollment No: 2212280108

Date: 04/04/2024 2212280110

2212280169

2212280176

Exam Seat No: 254739

254741
254742
254743

Smt. S. D. Mali Smt. N. A. Inamdar. Dr. S. A. Pardeshi

Subject Faculty H.O.D. Principal

College Management System

TEACHER EVOLUTION SHEET FOR MICROPROJECT

Course Title and Code – Software Engineering (22413)

Title of Micro Project –College management system

Group No: 20

COs Addressed by the Micro Project:

CO.1 Select suitable process model for software

development.

CO.3 To prepare use case and draw use case diagram

using software modelling tool.

CO.5 To prepare Activity diagram for represent flow.

CO.4 To prepare use case diagram using software

modelling tool.

Marks:

Marks for Marks obtained

Group by the individual Total
Roll No. Name of Student Marks
Work based on viva
(06) (04) (10)

23256 Sanika Amol Jadhav

23257 Arya Deepak Kadam

23258 Chaitrali Rajendra Bhosale

23259 Dhanashri Santosh Pawar

Name of Designation of Faculty Member: Smt. S. D. Mali

Lecturer in Computer Engineering Department

Signature
College Management System

MICRO PROJECT

PROGRESS REPORT/WEEKLY REPORT

Name of the Project: “College management System”

Course: Software Engineering (22413)

Computer Engineering (CO4I)

Roll No. 23256,23257,23258,23259

Week Duration Sign of the

No. Date in Hrs. Work/Activity Faculty
Performed

1. 05/01/2024 1hr Group Discussion

2. 12/01/2024 1hr Gathering of Information

3. 19/01/2024 2hrs Distribution of Work

4. 03/02/2024 2hrs Overview of Project

5. 09/02/2024 1hr Testing the Code

6. 23/02/2024 2hrs Implementation of Code

7. 15/03/2024 2hrs Demonstration

8. 16/03/2024 2hr Giving the different

inputs
9. 22/03/2024 1hr Testing the Code

10. 29/03/2024 1hr Prepare the Report

11. 4/04/2024 1hr Submission

College Management System

ACKNOWLEDGEMENT

It is Pride to present Micro Project Report on “College Management System” with

deep sense of gratitude and profound respect. We acknowledge our oblivion to our Guide.
Smt. S. D. Mali for the Valuable guidance and time inspiration

Our Sincere and Whole hearted thanks to Smt. N. A. Inamdar H.O.D of

ComputerEngineering. For providing all facilities needed for successful completion of
project

We are also thankful to Prof. Dr. S. A. Pardeshi, for inspiring us to achieve highest
goal, last but not the least; I am thankful to my parents, all faculty members and friends who
have directly indirectly support us to complete the seminar.

Thank You!

Name of Students :-

1.Miss Sanika Amol Jadhav

2.Miss Arya Deepak Kadam
3.Miss Chaitrali Rajendra Bhosale
4.Miss.Dhanashri Santosh Pawar
College Management System

MAHARASHTRA STATE BOARD OF TECHNICAL EDUCATION, MUMBAI

Title of Micro Project: College Management System

Course: Software engineering (22413) Computer Engineering (CO4I)

Roll No: 23256,23257,23258,23259

Sr.No. Title Page No.

PART A 1-3

1. Introduction 01

2. Aim 01

3. Course Outcomes 01

4. Proposed Methodology 02

5. Resources Required 02

6. Action Plan 03

PART B 4-12

1. Rationale 04

2. Aim 04

3. Course Outcomes 04

4. Literature Review 05

5. Actual Methodology Followed 06

6. Actual Resources Used 06

7. Output 7-14

8. Skill Developed 15

9. Application of Project 15

10. Conclusion 15
College Management System

PART A
MICRO PROJECT
College management system

1. Introduction to Micro Project:

A college management system is an ERP solution that enables the institutes to conduct online
admissions, generate reports, create ID cards, enable online communication, manage curriculum,
time tables and conduct online evaluations, track student progress, conduct data analysis, teach
remotely, and handle enquiries and leads for admissions in the college.

2. Aim of the Micro Project:

• To develop a college management System.

• To develop such a system which can make clerk work easier.

3. Course Outcomes Addressed:

1.Select suitable process model for software development.

2.To prepare use case and draw use case diagram using software modelling tool.
3.To prepare Activity diagram for represent flow.
4.To prepare use case diagram using software modelling tool.

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College Management System

4. Proposed Methodology:

• First, we can select the topics are suitable in our syllabus and select the Micro Project.
• Next, we discuss in Group Member and search the information according to the
MicroProject.
• Collect the Basic information about the Micro Project.
• Next, we discuss the micro project with our guidance. They help for making project.
• Collect the more information from internet and MSBTE books.
• Then prepared Softcopy of the micro project.
• The word file was checked by the subject teacher.
• Then some corrections are required and again Softcopy of report checked by the
teacher.
• Prepare hard copy of the micro project Report
• Hard copy checked by Subject Teacher.

5. Resources Required:

Sr.No. Name of Specifications Quanti Remarks

Resource ty
1. Internet www.google.com 1

2. Software Microsoft Word 1

3 Computer AMD Ryzen 5 5500U with 1

System Radeon Graphics
2.10 GHz
8.00 GB (7.33 GB usable)
4 Reference Fundamentals of software 1
book engineering
5 Software Turbo c -

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College Management System

6. Action Plan:

Name of
Planned Planned Responsible
Sr.No. Details of Activities Start Date Finish Date Team Member

Introduction of syllabus 05/01/2024 12/01/2024 All Members

1.
Group Topic creation 12/01/2024 19/01/2024 All Members
2.
3. Micro-Project Discussion 19/01/2024 20/01/2024 All Members

4. Finalization of Microproject subject 20/01/2024 22/01/2024 All Members

by subject teacher.
5. Collection of information related to 22/01/2024 29/01/2024 All Members
project.
6. Create a part A. 29/01/2024 02/02/2024 All Members

7. Part A checked by subject teacher. 02/02/2024 03/02/2024 All Members

8. Create part B. 03/02/2024 09/02/2024 All Members

Part B checked by subject 09/02/2024 23/02/2024 All Members

9. teacher.
10. Creating a PPT. 23/02/2024 01/03/2024 All Members
11. PPT checked by subject teacher. 01/03/2024 15/03/2024 All Members
12. Correction according to subject 15/03/2024 16/03/2024 All Members
teacher.
13. Presentation on Microproject. 16/03/2024 22/03/2024 All Members
14. Microproject document printing. 22/03/2024 29/03/2024 All Members
15. Making report on project 29/03/2024 01/04/2024 All Members
16. Submission of Microproject. 4/04/2024 4/04/2024 All Members

Names of Team Members:

1.Miss Sanika Amol Jadhav

2.Miss Arya Deepak Kadam
3.Miss Chaitrali Rajendra Bhosale
4. Miss. Dhanashri Santosh Pawar

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College Management System

PART B
MICRO PROJECT
College management system

1. Rationale:

Software Engineering is the process of designing, developing, testing, and maintaining software. It
is a systematic and disciplined approach to software development that aims to create high-quality,
reliable, and maintainable software. Software engineering includes a variety of techniques, tools,
and methodologies, including requirements analysis, design, testing, and maintenance.

The project college management is made to use that management working in dird. This Project is
helpful to Registration of New records into the college. This Project Contain mainly following
sections: -

Section 1: - Add student.

Section 2: - Show student.

Section 3: -Add course.

Section 4: -show course.

2. Aim of Micro Project:

• To develop a college management System.

• To develop such a system which can make clerk work easier.

3.Course Outcomes Achieved:

1.Select suitable process model for software development.

2.To prepare use case and draw use case diagram using software modelling tool.
3.To prepare Activity diagram for represent flow.
4.To prepare use case diagram using software modelling to

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College Management System

4.Literature Review:

The software is developed using different methods and huge planning. To build the software we use
the process model.
The Process Model used in our projects "College Management System" is waterfall model.

The Waterfall Model:

The waterfall model is a sequential design process, used in software development processes, in which
progress is seen as flowing steadily downwards (like a waterfall) through the phases of Conception,
Initiation, Analysis, Design, Construction, Testing, Production/Implementation and Maintenance.

The waterfall development model originates in the manufacturing and construction industries: highly
structured physical environments in which after-the-fact changes are prohibitively costly, if not
impossible. Since no formal software development methodologies existed at the time, this hardware-
oriented model was simply adapted for software development.

Reason the waterfall model in the software development cycle:

Since we have well known, clean and fixed requirements therefore it best suits for our software
development.

• Our product definitions is stable.

• Technology is clearly understood.
• The project is short.

Advantages of the waterfall model:

• This model is simple and easy to understand and use.

• In, this model phases are processed and completed one at a time and phases do not overlap.
• Waterfall model works well for smaller projects where sequence are very well understood.

Disadvantages of the waterfall model:

Once an application is in the testing stage, it is very difficult to go back and change something that
was not well throughout in the concept stage.

• High amount of the risk and uncertainty.

• Poor model for long and ongoing projects.

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College Management System

5.Actual Methodology Followed:

• Introduced syllabus and microproject is given by subject teacher.

• Searched for microproject topic.
• Finalized of microproject topic by the subject teacher.
• Collected information about microproject topic.
• Analyzed the collected information as given format.
• Prepared part A
• Formatted document of part A
• Worked on task related to project that is developed application of student academic details.
• Prepared part B
• Made corrections as guidelines given by teacher.
• Presentation given on microproject.
• Made final report and document printing.
• Submitted the microproject.

6.Actual Resources Used:

Sr.No. Name of Specifications Quanti Remarks

Resource ty
1. Internet www.google.com 1

2. Software Microsoft Word 1

3 Computer AMD Ryzen 5 5500U with 1

System Radeon Graphics
2.10 GHz
8.00 GB (7.33 GB usable)
4 Reference Fundamentals of software 1
book engineering
5 Software Turbo c -

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College Management System

7.Outputs of Micro Project:

• Process model: -

Fig a.Waterfall Model

• Activity diagram: -

Fig b. Activity diagram

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College Management System

• DFD Diagram: -

Fig c. zero level DFD-college management system

Fig d. first level DFD-College management system

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College Management System

Fig e. second level DFD-college management system

• E-R diagram: -

Fig f. E-R Diagram

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College Management System

• Use case diagram: -

Fig g. use case diagram

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College Management System

• Test case: -

Test Case Objective Input Data Expected Actual Status

ID Result Result

TC1 Name Field Any Name It should The Name is PASS

[abc-----xyz] Accept name Accepted
TC2 Phone field Any number It should not Error message PASS
having less accept more “please Enter
than 10 digits than 10 digits. valid number”
Should give
message
TC3 Address Field Any It should It accepted PASS
characters accept
between [a-z]
TC4 E-mail field Any string Error message Error message PASS
having some should be “Enter valid
special given when Email-Id”
symbol, string without
numbers special
alphabets symbol is
entered
TC5 Password Any string It must accept Error message PASS
Field which both number “Enter a
contains and alphabets strong
number or Otherwise, it password”
alphabet should give
error message
TC6 SSC Percentage It should not Error message PASS
percentage above 35 % accept the “Please enter
field percentage valid
less than 35% percentage”
it should
provide error
message

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College Management System

• Software Requirement Specification :

1. Introduction
The college management system is designed to streamline administrative tasks and facilitate
communication among students, faculty, and administrators within a college or university.

2. Scope
The system will include modules for student management, faculty management, course
management, attendance tracking, grading, scheduling, and administrative tasks such as
admissions and fee management.

3. Functional Requirements

3.1 Student Module

- Registration: Students can register for courses each semester.
- Profile Management: Students can update their personal information.
- Course Enrollment: Students can enroll in courses offered by the institution.
- View Grades: Students can view their grades for completed courses.
- Fee Payment: Students can view and pay their tuition fees.

3.2 Faculty Module

- Profile Management: Faculty members can update their personal information.
- Course Management: Faculty can create, update, and delete courses they teach.
- Grade Submission: Faculty can submit grades for their courses.
- Attendance Tracking: Faculty can track student attendance for their courses.

3.3 Administrative Module

- Admissions: Administrators can manage the admissions process for new students.
- Fee Management: Administrators can track and manage student fee payments.
- Schedule Management: Administrators can create and manage the academic schedule.
- Report Generation: Administrators can generate reports on student performance, attendance, and
other metrics.

3.4 System Administration

- User Management: Administrators can create, update, and delete user accounts.
- Security: The system will ensure data security and access control.

4. Non-Functional Requirements :

- Usability: The system should be user-friendly and intuitive.

- Performance: The system should be able to handle concurrent user access efficiently.
- Reliability: The system should be reliable and available 24/7.
- Security: The system should implement security measures to protect sensitive information.

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College Management System

- Scalability: The system should be scalable to accommodate future growth in users and data.

5. System Interfaces
- The system will have a web-based interface accessible via standard web browsers.
- The system will support integration with external systems such as student information systems and
learning management systems.

6. User Interfaces
- The user interfaces will be intuitive and easy to navigate, with clear labels and instructions.

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College Management System

• Code Output :

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College Management System

8.Skill Developed:

1. Time management.
2. Communication skill developed.
3. Leadership experience.
4. To draw use case diagram.
5. To draw DFD diagram.
6. To draw Activity diagram.
7. To select the process model.

9.Applications of Micro Project:

1. Business software.
2. Accounting software.
3. Analytics.
4. Data mining closely related to database.
5. Decision support systems.
6. Airline reservations.
7. Banking.
8. Automated teller machines.

10.Conclusion:

• After completion of this project, we will be able to draw DFD , Activity, ER, Usecase diagram
and able to learn various process models.
• It helps to improve the knowledge about software engineering.

11.References:
https://camudigitalcampus.com/guide/college-management-system-software-guide
https://www.iitms.co.in/college-erp/

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