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MS Word Pracital

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182 views11 pages

MS Word Pracital

Uploaded by

mohdfaisal2000nbd
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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SAHU JAIN P.

G COLLEGE NAJIBABAD
B.A & B.SC (VOCATIONAL SUBJECT)
COMPUTER APPLICATION
MS WORD PRACTICAL
Microsoft Word is a computer application program written by Microsoft. It is mainly used to
design text for presentation.

MS Word such as save the document, correct error, word count, font size, font style, apply a
style, customize a style, page size, page margin, insert header and footer and more.

What is an Office Button?


The office button is an essential element of Microsoft Office Suite 2007. This button was
introduced in Office 2007 with the new Ribbon feature.

the Office button provides us options to open, save, print any document, or perform other
common functions.

The office button found in MS Office 2007 products looks like this:

Where is Office Button found?


The office button is located on the top-left corner of Office 2007 programs, namely Excel,
Word, PowerPoint, etc.

Office Button Menu Options


The following options or commands are displayed when we click on the Office button:

New: This option allows us to create a new, blank file in the corresponding Office program, such
as MS Word, MS Excel, PowerPoint, etc.
Open: This option allows us to open an existing file from the local storage on our computer.

Save: This option allows us to permanently save a temporary file to our computer after finishing
the work. Additionally, we can save the changes to the current file using this command.

Save As: This option allows us to save a copy of the active file with the desired file name and file
extension to a desired location on the computer storage.

Print: This option allows us to take a hard copy of the desired document on paper through a
printer. Alternately, the print option can help us save a copy of the active document to a PDF
format.

Close: This option helps us to close an active document in a corresponding Office program.

Quick Access Toolbar


Quick Access Toolbar lies next to the Microsoft Office Button. It is a customizable toolbar that
comes with a set of independent commands. It gives you quick access to commonly used
commands such as Save, Undo, Redo, etc.

See the image:

When you click the drop-down arrow next to toolbar it offers more commands.

See the image:


Title Bar
It lies next to the Quick Access Toolbar. It displays the title of the currently open document or
application.

See the image:

Ribbon and Tabs


The Ribbon is a user interface element which was introduced by Microsoft in Microsoft Office
2007. It is located below the Quick Access Toolbar and the Title Bar. It comprises seven tabs;
Home, Insert, Page layout, References, Mailing, Review and View. Each tab has specific groups
of related commands.

See the image:


Home tab:
The Home tab is the default tab in Microsoft Word. It has five groups of related commands;
Clipboard, Font, Paragraph, Styles and Editing. It helps you change document settings like font
size, adding bullets, adjusting styles and many other common features.

See the image:

Insert tab:

Insert Tab is the second tab in the Ribbon.

It is commonly used to add tables, pictures, clip art, shapes, page number, etc. The Insert tab
has seven groups of related commands; Pages, Tables, Illustrations, Links, Header & Footer,
Text and Symbols.

See the image:

Page Layout tab:


It is the third tab in the Ribbon. This tab allows you to control the look and feel of your
document, i.e. you can change the page size, margins, line spacing, indentation,
documentation orientation, etc. The Page Layout tab has five groups of related commands;
Themes, Page Setup, Page Background, Paragraph and Arrange.

See the image:


References tab:
It is the fourth tab in the Ribbon. It allows you to enter document sources, citations,
bibliography commands, etc. It also offers commands to create a table of contents, an index,
table of contents and table of authorities. The References tab has six groups of related
commands; Table of Contents, Footnotes, Citations & Bibliography, Captions, Index and Table
of Authorities.

See the image:

Mailings tab:
It is the fifth tab in the ribbon. It is the least-often used tab of all the tabs available in the Ribbon.
It allows you merge emails, writing and inserting different fields, preview results and convert
a file into a PDF format. The Mailings tab has five groups of related commands; Create, Start
Mail Merge, Write & Insert Fields, Preview Results and Finish.

See the image:

Review tab:
It is the sixth tab in the Ribbon. This tab offers you some important commands to modify your
document. It helps you proofread your content, to add or remove comments, track changes,
etc. The Review tab has six groups of related commands; Proofing, Comments, Tracking,
Changes, Compare and Protect.
See the image:

View tab:
The View tab is located next to the Review tab. This tab allows you to switch between Single
Page and Two Page views. It also enables you to control various layout tools like boundaries,
guides, rulers. Its primary purpose is to offers you different ways to view your document. The
View tab has five groups of related commands; Document Views, Show/Hide, Zoom, Window
and Macros.

See the image:

Ruler
The Ruler is located below the Ribbon around the edge of the document. It is used to change
the format of the document, i.e. it helps you align the text, tables, graphics and other elements
of your document. It uses inches or centimeters as the measurements unit and gives you an
idea about the size of the document.

See the image:

How to Insert Text in MS Word


The basic steps to insert text or to create a new document in Word are listed below;
• Go to the start menu and look for Microsoft Word icon
• Click the icon to open the Microsoft Word
• You will see a blinking cursor or insertion point in the text area below the ribbon
• Now, as you start typing, the words will appear on the screen in the text area
• To change the location of insertion point press spacebar, Enter or Tab keys

See the image;

How to Delete Text in MS Word


• Place the cursor next to the text then press Backspace key
• Place the cursor to the left of the text then press Delete key
• Select the text and press the Backspace or Delete key
• Select the text and type over it the new text.

How to Select Text in MS Word


Place the cursor next to the text then left click the mouse and holding it down move it over the
text then release it.
• Shift + Arrow;

• CTRL+A

How to Copy and Paste Text in MS Word


o Select the text you want to copy

CTRL+C → COPY / CTRL+V → PASTE

How to Save the Document in MS Word


CTRL+S → SAVE

How to Correct Errors in Ms Word


When you type text in a document, by default the Word informs you if there is any contextual,
spelling or grammatical error. Word informs you in different ways for different errors;

• If there is any contextual error in the document, it will underline the text with blue line.
• If there is any spelling error in the document, it will underline the text with red line.
• If there is any grammar error in the document, it will underline the text with green line.

See the image:


How to Check Word Count in Ms Word
How to Change Font Size in MS Word
• Select the text that you want to modify
• In Home tab locate the Font group
• In Font group click the drop-down arrow next to font size box
• Font size menu appears
• Select the desired font size with a left click
• Select the text and click the increase or decrease font size buttons

o See the image:

How to Change Font Style in MS Word


How to Format Font Color in MS Word
How to Change Text Case in MS Word
How to Change Text Alignment in MS Word
Bold, Italic and Underline Commands in MS Word
See the image:
How to Apply Style in MS Word
How to Change Page Orientation in MS Word
Page Orientation refers to the direction in which a document is displayed. It is of two types;
portrait (vertical) and landscape (horizontal). The default orientation is portrait; it can be
changed to landscape by following these steps;

See this images:

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