MODEL: AR-7024

AR-7024D

DIGITAL MULTIFUNCTIONAL SYSTEM

OPERATION GUIDE
CONTENTS
INTRODUCTION ................................................ 6
USING THE MANUAL ....................................... 6
DIFFERENCES BETWEEN MODELS............... 7

1 SETUP 3 COPY FUNCTIONS

BEFORE SOFTWARE SETUP .......................... 8 NORMAL COPYING ........................................ 44

O SOFTWARE......................................................8 O MAKING A COPY DARKER OR LIGHTER ... 47
O HARDWARE AND SOFTWARE O SELECTING THE TRAY ................................ 47
REQUIREMENTS .............................................9 O SETTING THE NUMBER OF COPIES .......... 48
INSTALLING THE SOFTWARE ...................... 10 REDUCTION/ENLARGEMENT/ZOOM ........... 48
O WHEN THE NETWORK EXPANSION KIT IS O AUTOMATIC RATIO SELECTION................. 48
INSTALLED ....................................................14 O MANUAL RATIO SELECTION....................... 49
O INSTALLING THE PS DISPLAY FONTS........22 O SELECTING THE VERTICAL AND
CONFIGURING THE PRINTER DRIVER ........ 23 HORIZONTAL COPY RATIOS SEPARATELY
(XY ZOOM Copying) ...................................... 50
SETTING UP BUTTON MANAGER ................ 24
AUTOMATIC TWO-SIDED COPYING (Model
TROUBLESHOOTING ..................................... 25
that has the duplex copy print function as
SETUP IN A MAC ENVIRONMENT................. 27 standard feature only.)................................... 52
O macOS ............................................................27 O IMAGE ROTATION IN DUPLEX COPYING .. 54
TWO-SIDED COPYING USING THE BYPASS
TRAY(FOR AR-7024) ...................................... 55
2 BEFORE USING THE MACHINE
DUAL PAGE COPYING................................... 56
PART NAMES AND FUNCTIONS ................... 31 INTERRUPTING A COPY RUN (Interrupt
O OPERATION PANEL ......................................33 Copying).......................................................... 57
O DISPLAY.........................................................35 CONVENIENT COPY FUNCTIONS................. 58
O NOTIFICATION INDICATOR..........................36 O ROTATING THE IMAGE 90 DEGREES
POWER ON AND OFF..................................... 37 (Rotation Copy) .............................................. 58
O POWER ON ....................................................37 O SORT COPY/GROUP COPY/ROTATE
O POWER OFF ..................................................37 SORT ............................................................ 59
O COPYING MULTIPLE ORIGINALS ONTO A
LOADING PAPER............................................ 38 SINGLE SHEET OF PAPER (2 IN 1 / 4 IN 1
O PAPER............................................................38 Copy) ............................................................. 61
O LOADING PAPER...........................................39 O CREATING MARGINS WHEN COPYING
O CHANGING A TRAY'S PAPER SIZE SETTING ....41 (Margin Shift) ................................................. 63
O CHANGING THE PAPER TYPE IN A TRAY .........42 O ERASING SHADOWS AROUND THE EDGES
OPERATION IN COPY, PRINTER, AND OF A COPY (Erase Copy) ............................. 64
SCANNER MODES.......................................... 43 O ID CARD COPY ............................................. 65

3
 4 PRINTER FUNCTIONS 6 USER SETTINGS

BASIC PRINTING ............................................ 66 ADJUSTING THE AUTOMATIC EXPOSURE

O OPENING THE PRINTER DRIVER FROM THE LEVEL.............................................................. 91
"Start" BUTTON ..............................................68 TONER SAVE MODE AND HIGH IMAGE
PRINTER DRIVER SETTING SCREEN........... 69 QUALITY MODE.............................................. 92
SETTING ADVANCED PRINT FUNCTIONS........ 70 CUSTOMISING SETTINGS (System Settings) ...... 93
O PRINTING MULTIPLE PAGES ON ONE PAGE O SYSTEM SETTINGS ..................................... 93
(N-Up Printing) ................................................70 O SELECTING A SETTING FOR A SYSTEM
O FITTING THE PRINTED IMAGE TO THE SETTING ....................................................... 96
PAPER (Fit To Paper Size).............................71 SETTING THE IP ADDRESS OF THE MACHINE BY
O ROTATING THE PRINT IMAGE 180 DEGREES SYSTEM SETTINGS............................................. 97
(Rotate 180 degrees) ......................................71
O ENABLING/DISABLING DHCP...................... 97
O ENLARGING/REDUCING THE PRINT IMAGE
O SETTING THE IP ADDRESS
(Zoom) ............................................................72
AUTOMATICALLY ......................................... 97
O PRINTING FAINT TEXT AND LINES IN BLACK
O SETTING THE IP ADDRESS......................... 98
(Text To Black/Vector To Black) .....................72
O ADJUSTING THE BRIGHTNESS AND SETTINGS FOR AUDITING MODE................. 99
CONTRAST OF THE IMAGE (Image O AUDITING MODE .......................................... 99
Adjustment).....................................................73 O AUDITING MODE SETTINGS ....................... 99
O ADDING A WATERMARK TO PRINTED PAGES O SELECTING AUDITING MODE SETTINGS ... 100
(Watermark) .....................................................73
O TWO-SIDED PRINTING (Model that has duplex copy
/ print function as standard feature only)................. 74
7 TROUBLESHOOTING
SAVING FREQUENTLY USED PRINT
TROUBLESHOOTING................................... 104
SETTINGS........................................................ 75
O MACHINE/COPYING PROBLEMS .............. 104
O SAVING SETTINGS AT THE TIME OF
O PRINTING AND SCANNING PROBLEMS .... 107
PRINTING (User Settings)..............................75
O NETWORKING PROBLEMS ....................... 111
OUTLINE OF THE PRINT STATUS WINDOW ....... 76
INDICATORS AND DISPLAY MESSAGES...... 113
BASIC PRINTING (MAC)..................................... 77
MISFEED REMOVAL .................................... 114
O MISFEED IN THE RSPF.............................. 114
O
5 SCANNER FUNCTIONS
O
MISFEED IN THE BYPASS TRAY .............. 115
MISFEED IN THE MACHINE....................... 116
O MISFEED IN THE UPPER PAPER TRAY ..... 119
SCANNING OVERVIEW .................................. 78 O MISFEED IN THE LOWER PAPER TRAY...... 120
SCANNING USING THE KEYS ON THE REPLACING THE TONER CARTRIDGE ...... 121
MACHINE......................................................... 79
O USING BUTTON MANAGER..........................79
O OUTLINE OF BUTTON MANAGER ...............80
O BUTTON MANAGER SETTINGS ...................81
O SENDING OVER A NETWORK, TO A USB
MEMORY DEVICE, OR TO A MOBILE DEVICE.... 82
SCANNING FROM YOUR COMPUTER.......... 86
O SCANNING FROM A TWAIN-COMPLIANT
APPLICATION ..................................................86
O SCANNING FROM A WIA-COMPLIANT
APPLICATION (Windows 8.1/10) ...................90

4
 8 ROUTINE MAINTENANCE 10 WEB FUNCTIONS IN THE MACHINE

CHECKING THE TOTAL OUTPUT COUNT AND ABOUT THE WEB PAGES ........................... 129
TONER LEVEL .............................................. 122 O HOW TO ACCESS THE WEB PAGE AND
O CHECKING THE TOTAL OUTPUT COUNT ....122 VIEW HELP ................................................. 129
O CHECKING THE TONER LEVEL .................123 CHECKING THE IP ADDRESS IN THE WEB
ROUTINE MAINTENANCE............................ 124 PAGE ............................................................. 130
O CLEANING THE DOCUMENT GLASS AND ABOUT THE WEB PAGES (FOR USERS)........ 131
RSPF/DOCUMENT COVER.........................124
CONFIGURING THE PRINTER CONDITION
O CLEANING THE ORIGINAL SCANNING GLASS
SETTINGS ..................................................... 132
(ONLY WHEN AN RSPF IS INSTALLED) ......... 124
O HOW TO CONFIGURE THE SETTINGS..... 132
O CLEANING THE BYPASS TRAY PAPER FEED
O PRINTER CONDITION SETTING MENU .... 133
ROLLER............................................................ 125
O PRINTER CONDITION SETTINGS ............. 133
O CLEANING THE ORIGINAL FEED ROLLER ......125
ABOUT THE WEB PAGES (FOR THE
ADMINISTRATOR) ........................................ 135
9 APPENDIX PROTECTING INFORMATION PROGRAMMED
IN THE WEB PAGE ([Passwords]) .............. 136
PERIPHERAL DEVICES................................ 126 ADMINISTRATOR SETTINGS ...................... 137
O 500-SHEET PAPER FEED UNIT..................127 O CONFIGURING A SETTING IN THE
STORAGE OF SUPPLIES ............................. 128 ADMINISTRATOR SETTINGS .................... 137
O PROPER STORAGE ....................................128 O ADMINISTRATOR SETTINGS .................... 137
NETWORK SCANNING................................. 138
SSL SETTINGS ............................................. 139
E-MAIL STATUS AND E-MAIL ALERT
SETTINGS ..................................................... 139
O INFORMATION SETUP ............................... 139
O SMTP SETUP .............................................. 139
O STATUS MESSAGE SETUP ....................... 140
O ALERTS MESSAGE SETUP ....................... 140

5
INTRODUCTION
This manual describes the copier, printer, and scanner functions of the AR-7024/AR-7024D digital multifunctional
system. And also explains how to configure network settings to enable the machine to be used as a network printer/
scanner.

• Where "AR-xxxx" appears in this manual, please substitute the name of your model for "xxxx". For the name of
Note your model, see "DIFFERENCES BETWEEN MODELS" (p.7).
• The screen images and procedures that appear in this manual are mainly for Windows 10 in Windows
environments, and macOS 10.14 in Macintosh environments. With other versions of Windows, some screen
images may be different from those in this manual.
• For information on using your operating system, refer to your operating system's manual or online Help.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.

USING THE MANUAL

This machine has been designed to provide convenient copying features in a minimum amount of office space and
with maximum operational ease. To get full use of all machine features, be sure to familiarise yourself with this
manual and the machine. For quick reference during machine use, SHARP recommends printing out this manual
and keep it in a handy location.

ABOUT THE MANUALS

The manuals for the machine are as follows:

Start Guide
This manual explains:
• Specifications
• Cautions for using the machine in safety

Operation Guide (this guide)

This manual explains:
• How to install the software that allows the machine to be used as a printer and scanner for your computer
• Part names of the machine
• Available paper type for this machine
• Basic copy procedure and advanced copy functions
(For example: rotating the image 90 degrees, copying multiple originals onto a single sheet of paper)
• Basic print procedure and other frequently used print functions
(For example: fitting the printed image to the paper, enlarging/reducing the print image)
• Scanning on the machine and from a computer
• Toner cartridge replacement and peripheral devices
• Troubleshooting for using the machine

THE MEANING OF "R" IN ORIGINAL AND PAPER SIZE

INDICATIONS
An "R" appearing at the end of an original or paper size (A4R
(5-1/2" x 8-1/2"R, 8-1/2" x 11"R), etc.) indicates that the original or paper is
oriented horizontally as shown on the right.
Sizes that can be placed only in the horizontal (landscape) orientation (B4,
A3 (8-1/2" x 14", 11" x 17")) do not contain the "R" in their size indication.

<Horizontal (Landscape) orientation>

6
CONVENTIONS USED IN THIS MANUAL
Warning Warns the user that injury may result if the contents of the warning are not properly followed.

Cautions the user that damage to the machine or one of its components may result if the contents
Caution of the caution are not properly followed.

Notes provide information relevant to the machine regarding specifications, functions,

Note performance, operation and such, that may be useful to the user.

RSPF
This manual refers to the Reversing Single Pass Feeder as the "RSPF".

DIFFERENCES BETWEEN MODELS

This manual covers the following models.
This manual also covers the model with additional suffix code
(e.g. AR-xxxx A*; *= some alphabet) that is available in some areas.

Model AR-7024 AR-7024D

Appearance

When RSPF is installed

Copy speed 24CPM 24CPM
Duplex - Standard
Document cover Standard Optional
RSPF Optional
Network function Optional
Paper trays One (250 x 1)

AB series (metric) and inch series references

Both specifications are quoted where applicable.

For example:
Page 6..................................B4 and A3 (8-1/2" x 14" and 11" x 17")
Start Guide ...........................50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, 200% (50%, 64%, 77%, 95%,
100%, 121%, 129%, 141%, 200%)

Although AB series size indications are shown on the operation panel of this manual, inch series indications are
displayed on the inch series machines.

7
 Chapter 1

1 SETUP

BEFORE SOFTWARE SETUP

This chapter explains how to install and configure the software that is required for the printer and scanner functions
of the machine.

Note This manual refers to the CD-ROM that accompanied the machine simply as "CD-ROM".

SOFTWARE
The CD-ROM that accompanies the machine contains the following software:

MFP driver
Printer driver
The printer driver enables you to use the printer function of the machine.
The printer driver includes the Print Status Window. This is a utility that monitors the machine and informs
you of the printing status, the name of the document currently being printed, and error messages.
Scanner driver
The scanner driver allows you to use the scanning function of the machine with TWAIN-compliant and
WIA-compliant applications.

Button Manager
Button Manager allows you to use the scanner menus on the machine to scan a document.

Note For the Print Status Window, refer to "OUTLINE OF THE PRINT STATUS WINDOW" (p.76).

When the network expansion kit is installed

Printer driver
The printer driver enables you to use the printer function of the machine.
The printer driver includes the Print Status Window. This is a utility that monitors the machine and informs
you of the printing status, the name of the document currently being printed, and error messages.
Scanner driver (TWAIN driver)
The scanner driver allows you to use the scanning function of the machine with TWAIN-compliant
software applications.

Note On a USB connection, the scanner driver cannot be installed.

8
 SETUP

When both the network expansion kit and the printer expansion kit is installed
Software for Windows
Printer driver
These allow the machine to be used as a printer.
- PCL6 printer driver
PCL6 printer driver
- PS printer driver*
The PS printer driver supports the PostScript 3 page description language developed by Adobe
Systems Incorporated.
- PPD driver*
The PPD driver enables the machine to use the standard Windows PS printer driver.
Scanner driver (TWAIN driver)
This allows you to use the scanner function of the machine from a TWAIN-compliant software application.
1
Software for Mac
PPD file*
The printer description file supports the PostScript 3 page description language developed by Adobe
Systems Incorporated.
* The PS3 expansion kit is required.

Note On a USB connection, the scanner driver cannot be installed.

HARDWARE AND SOFTWARE REQUIREMENTS

Check the following hardware and software requirements before installing the software.

AR-7024*1/AR-7024D*1
Computer type IBM PC/AT or compatible computer equipped with a USB 2.0*2/1.1*3
Windows 8.1, Windows 10
Windows Server 2012*5, *7
Printer Windows Server 2012 R2*5, *7
driver Windows Server 2016*7
Windows Server 2019*5, *7
Operating OS X 10.9 to macOS 10.15*5, *6, *7
system*4
Windows 8.1, Windows 10
Windows Server 2012*5
Scanner
Windows Server 2012 R2*5
driver
Windows Server 2016*5
Windows Server 2019*5
Other hardware requirements An environment on which any of the operating systems listed above can fully operate
*1 When the network expansion kit is installed, 10BASE-T/100BASE-TX LAN functions can be used.
*2 The machine's USB 2.0 port will transfer data at the speed specified by the USB 2.0 (Hi-Speed) only if the Microsoft USB 2.0
driver is preinstalled in the computer, or if the USB 2.0 driver for Windows that Microsoft provides through its "Windows
Update" is installed.
*3 Compatible with Windows 8.1, Windows 10, Windows Server 2012, Windows Server 2012 R2, Windows Server 2016,or Windows
Server 2019 preinstalled models equipped with a USB interface as standard.
*4 Administrator’s rights are required to install the software using the installer.
*5 The network expansion kit is required.
*6 The PS3 expansion kit is required.
*7 The printer expansion kit is required.

9
INSTALLING THE SOFTWARE
• When the network expansion kit and the printer expansion kit is installed : page 14
• The screen images in this manual are mainly for Windows 10. With other versions of Windows, some screen
Note images may be different from those in this manual.
• If an error message appears, follow the instructions on the screen to solve the problem. After the problem is
solved, the installation procedure will continue. Depending on the problem, you may have to click the "Cancel"
button to exit the installer. In this case, reinstall the software from the beginning after solving the problem.

1 The USB cable must not be connected 5 The "SOFTWARE LICENSE" window
to the machine. Make sure that the will appear. Make sure that you
cable is not connected before understand the contents of the
proceeding. software license, and then click the
If the cable is connected, a Plug and Play window "Yes" button.
will appear. If this happens, click the "Cancel" button
to close the window and disconnect the cable.
You can show the "SOFTWARE LICENSE" in
Note a different language by selecting the desired
Note The cable will be connected in step 12. language from the language menu. To install
the software in the selected language,
continue the installation with that language
2 Insert the CD-ROM into your CD-ROM selected.
drive.
6 Read the message in the "Welcome"
window and then click the "Next"
3 Click the "File Explorer" icon ( ) on
button.
the tool bar, then click "This PC" and
double-click the "CD-ROM" icon ( ) .
• In Windows 8.1/Server 2012, double-click the
"CD-ROM" icon.
7 To connect the machine and a computer
directly via a USB cable, normally click
* If no icon is displayed in Windows Server the "Standard" button and go to step 11.
2012, right-click in the Start screen (or swipe
When you click the "Custom" button, go
upward from the bottom edge), then select
the App Bar → "All apps" → "Computer" and to the next step.
then double-click "CD-ROM". To automatically install the MFP driver
* If no icon is displayed in Windows 8.1, click (printer/scanner driver) and Button Manager,
the ( ) icon in the Start screen and then select “Standard”.
double-click "CD-ROM" icon.
• In Windows Server 2012 R2, right-click the
"Start" button, then click the "File Explorer" 8 Click the "MFP Driver" button.
icon, then click "This PC" and double-click the
"CD-ROM" icon.

4 Double-click the "Setup" icon ( ).

• If a message screen appears asking you for

Caution confirmation, click "Yes" or "Allow".

Click the "Display Readme" button to show

information on packages that are selected.

10
 SETUP

9 Select "Connected to this computer" 11 When installing is finished, click the

and click the "Next" button. "Close" button.
A message will appear instructing you to connect
the machine to your computer. Click the "OK"
button.

After the installation, a message prompting

Note you to restart your computer may appear. In
this case, click the "Yes" button to restart your
computer.

12 Connect the machine to your

computer with a USB cable.
1
(1) Make sure that the machine is powered
on. (p.37)
Follow the on-screen instructions. (2) Connect the cable to the USB connector
(B type) on the machine.
When "The installation of the SHARP software is The USB interface on the machine complies
complete." appears, click the "OK" button. with the USB 2.0 (Hi-Speed) standard.
Please purchase a shielded USB cable.
If a warning window regarding security is
Caution displayed, please click "Install this driver
software anyway" or "Install".

10 You will return to the window of step 8.

If you wish to install Button Manager,
click the "Button Manager" button.
If you do not wish to install the Button Manager,
go to step 11.

(3) Connect the other end of the cable to the

USB connector (A type) on your
computer.

Follow the on-screen instructions.

After the installation, a message prompting

Note you to restart your computer may appear. In
this case, click the "Yes" button to restart your
computer.

11
SETUP

13 Follow the instructions in the Plug

and Play window to install the driver.
Follow the on-screen instructions.
If a warning window regarding security is
Caution displayed, please click "Install this driver
software anyway" or "Install".

This completes the installation of the software.

System requirements for USB 2.0 (Hi-Speed mode)

• The machine's USB 2.0 connector will transfer data at the speed specified by the USB 2.0 (Hi-Speed) only if the
Microsoft USB 2.0 driver is preinstalled in the computer, or if the USB 2.0 driver for Windows that Microsoft
provides through its "Windows Update" Web page is installed.
• Even when the Microsoft USB 2.0 driver is used, it may not be possible to obtain full USB 2.0 speed if a PC card
supporting USB 2.0 is used. To obtain the latest driver (which may enable a higher speed), contact the
manufacturer of your PC card.
• Connection is also possible using a USB 1.1 port on your computer. However, the specifications will be USB 1.1
specifications (Full-Speed).
• If your computer is not compatible with USB 2.0 (Hi-Speed), the "USB 2.0 mode switching" setting in the
machine's system setting must be set to "Full-Speed". For more information, see "SYSTEM SETTINGS" (p.93).

12
 SETUP

USING THE MACHINE AS A SHARED PRINTER

If the machine will be used as a shared printer on a Windows network, follow these steps to install the printer driver
in the client computer.
To configure the appropriate settings in the print server, see the operation manual or help file of your operating
Note system.

1 Perform steps 2 through 6 in 5 Click the part you want to use with this
"INSTALLING THE SOFTWARE" printer.
(p.10). (1) Select the MFP port in the list.

2 Click the "Custom" button.

(2) Click the "Next" button.
1
6 Follow the on-screen instructions.

3 Click the "MFP Driver" button. Read the message in the window that appears
and click the "Next" button.
Installation begins.
If the shared printer does not appear in the
Note list, check the settings on the print server.

If a warning window regarding security is

Caution displayed, please click "Install this driver
software anyway" or "Install".

7 When the installation completed screen

appears, click the "OK" button.

8 Click the "Close" button in the window

of step 3.
After the installation, a message prompting
Note you to restart your computer may appear. In
this case, click the "Yes" button to restart your
computer.

Click the "Display Readme" button to show This completes the installation of the software.
information on packages that are selected.

4 Select "Connected via the network"

and click the "Next" button.

13
SETUP

WHEN THE NETWORK EXPANSION KIT IS

INSTALLED
This describes how to install the software for a machine which is equipped with a network expansion kit.
• Installing the printer driver for a machine connected to the network: this page
• Installing the printer driver for a machine connected by USB cable: page 16
• Installing the PS printer driver or PPD printer driver: page 18
• Installing the Print Status Monitor: page 19
• Installing the scanner driver: page 20

If installing a PCL driver, install it while referring to the procedure given on this page.
Note (The machine must be equipped with the network expansion kit and the printer expansion kit.)

Installing the printer driver

When the machine is connected to a network

1 Insert the LAN cable into the LAN

connector on the machine.
4 Double-click the "Setup" icon ( ).
Use a network cable that is shielded.
If a message screen appears asking you for
Note confirmation, click "Yes" or "Allow".

5 The "SOFTWARE LICENSE" window

will appear. Make sure that you
understand the contents of the
software license, and then click the
"Yes" button.

6 Read the message in the "Welcome"

window and then click the "Next"
button.
2 Insert the CD-ROM into your CD-ROM
drive.

3 Click the "File Explorer" icon ( ) on

the tool bar, then click "This PC" and
double-click the "CD-ROM" icon ( ) .
• In Windows 8.1/Server 2012, double-click the
"CD-ROM" icon.
* If no icon is displayed in Windows Server
2012, right-click in the Start screen (or swipe
upward from the bottom edge), then select
the App Bar → "All apps" → "Computer" and
then double-click "CD-ROM".
* If no icon is displayed in Windows 8.1, click
the ( ) icon in the Start screen and then
double-click "CD-ROM" icon.
• In Windows Server 2012 R2, right-click the
"Start" button, then click the "File Explorer"
icon, then click "This PC" and double-click the
"CD-ROM" icon.

14
 SETUP

7 Click the "Printer Driver" button. 9 Printers connected to the network are
detected. Select the machine and click
the "Next" button.

XX-xxxx xxx.xxx.xxx.xxx xxx.xxx.xxx.xxx

• If the machine is not found, make sure that

Note the machine is powered on and that the
machine is connected to the network, and
then click the "Re-search" button.

8 Click the "Standard installation" • You can also click the "Specify condition"
button and search for the machine by
button. entering the machine's name (host name)
or IP address.
When "Custom installation" is selected, you
Note can change any of the items below. When
"Standard installation" is selected, the
installation will take place as indicated below. 10 Follow the on-screen instructions.
• Machine connection method:
LPR Direct Print (Auto Search) Read the message in the window that appears
• Set as default printer: and click the "Next" button.
Yes Installation begins.
• Printer driver name:
Cannot be changed If a warning window regarding security is
• PCL printer display fonts (Only at the time Caution displayed, please click "Install this driver
of PCL, PS printer driver or PPD driver software anyway" or "Install".
installation): Installed.
If you selected "Custom installation", select
"LPR Direct Print (Auto Search)" and click the 11 When the installation completed
"Next" button. screen appears, click the "OK" button.

12 Click the "Close" button in the

window of step 7.
After the installation, a message prompting
Note you to restart your computer may appear.
If this message appears, click the "Yes" button
to restart your computer.

15
SETUP

When the machine will be connected with a USB cable

(When the network expansion kit or the printer expansion kit is installed)

1 Perform steps 2 through 6 in "When 5 Follow the on-screen instructions.

the machine is connected to a
network" (p.14). Read the message in the window that appears and
click the "Next" button.
When the installation completed screen appears, click
2 Click the "Printer Driver" button. the "OK" button.

If a warning window regarding security is

Caution displayed, please click "Install this driver
software anyway" or "Install".

6 Click the "Close" button in the

window of step 2.
When a message appears prompting you to connect
the machine to your computer, click the "OK" button.

After the installation, a message prompting

Note you to restart your computer may appear. If
this message appears, click the "Yes" button
to restart your computer.

3 Click the "Custom installation"

button.

4 When you are asked how the printer is

connected, select "Connected to this
computer" and click the "Next"
button.

16
 SETUP

7 Connect the machine to your

computer with a USB cable.
(1) Make sure that the machine is powered
on. (p.37)
(2) Connect the cable to the USB connector
(B type) on the machine.
The USB interface on the machine complies
with the USB 2.0 (Hi-Speed) standard.
Please purchase a shielded USB cable.

(3) Connect the other end of the cable to the

USB connector (A type) on your
computer.

8 Installation of the PCL6 printer driver

begins.

If a warning window regarding security is

Caution displayed, please click "Install this driver
software anyway" or "Install".

PCL6 can be used when the network

Note expansion kit and the printer expansion kit is
installed.

This completes the installation.

17
SETUP

When installing the PS printer driver or PPD driver

Installation is possible even after the USB cable has been connected. Make sure to install the driver again after you
have performed the steps on page 16 to 17.

1 Click the "Printer Driver" button. 5 When the printer driver selection
window appears, remove the "PCL6"
checkmark and select the printer
driver to be installed, and then click
the "Next" button.
Click the checkbox of the printer driver to be
installed so that a checkmark ( ) appears.

2 Click the "Custom installation" button.

The PS3 expansion kit is required to use the

Note
3 When you are asked how the printer is
connected, select "LPR Direct Print
PS printer driver or the PPD driver.

(Specify Address)" and click the "Next"

button. 6 Follow the on-screen instructions.

Read the message in the window that appears

and click the "Next" button.
Installation begins.

If a warning window regarding security is

Caution displayed, please click "Install this driver
software anyway" or "Install".

7 When the installation completed

screen appears, click the "OK" button.

8 Click the "Close" button in the

window of step 1.
4 Input your printer name or IP address.
When the port selection window After the installation, a message prompting
appears, select the model that you Note you to restart your computer may appear. If
want to use and click the "Next" this message appears, click the "Yes" button
button. to restart your computer.
Read the message in the window that appears
and click the "Next" button.
This completes the installation.

18
 SETUP

Installing the printer status monitor

(when the network expansion kit and the printer expansion kit is installed)
Printer Status Monitor is a printer utility that allows general users to check the current status of the machine on their
computer screen, such as whether or not the machine is ready to print. The Printer Status Monitor shows error
information such as paper misfeeds, printer configuration information as an image, the paper sizes that can be used,
and the amount of paper remaining.
Administrator's rights are required to install the software.

The Printer Status Monitor cannot be used in the following situations:

Note • When the machine is connected by a USB cable.

This completes the installation.

1
1 Download the Printer Status Monitor For the procedures for using the Printer Status
from our website and execute Monitor, see the Help file. Follow these steps to view
installation. the Help file: Click the "start" button, select "All apps"
For more information, consult your dealer or (or "All Programs"), select "SHARP Printer Status
nearest authorized service representative. Monitor" and then select "Help".
• In Windows 8.1/Server 2012 R2, click the ( ) icon
in the start screen, and then select "Help" in the
2 Follow the on-screen instructions.
"SHARP Printer Status Monitor" menu.
• In Windows Server 2012, right-click the startup
window (or swipe upward from the bottom edage),
3 When the installation completed
then select "Taskbar" → "All Applications" → "Help"
screen appears, click the "Finish"
in the "SHARP Printer Status Monitor" menu.
button. • In Windows Server 2016/Server 2019, click the "Start"
To have the Printer Status Monitor start button ( ), then select "Help" in the "SHARP Printer
automatically when your computer is started, Status Monitor" menu.
select the "Add this program to your Startup
folder" checkbox and click the "Finish" button.
• After the installation, the readme file may
Note appear.
• After the installation, a message prompting
you to restart your computer may appear. If
this message appears, click the "Yes"
button to restart your computer.

19
SETUP

Installing the scanner driver

1 Perform steps 2 through 6 in "When 6 Click the "start" button, select "All
the machine is connected to a Programs", select "SHARP MFP
network" (p.14). TWAIN AC" ("SHARP MFP TWAIN K"
on a network connection), and then
select "Select Device".
2 Click the "Scanner Driver (TWAIN) "
button.
7 Click the "Search" button.

If you know the IP address, you can click the

"Input" key and enter the IP address without
searching.

3 Follow the on-screen instructions.

Read the message in the window that appears

and click the "Yes" button.

4 When the finish setup window

appears, click the "OK" button.

5 Click the "Close" button in the

window of step 2.
After the installation, a message prompting
Note you to restart your computer may appear. If
this message appears, click the "Yes" button
to restart your computer.

This completes the installation. Next, configure the

IP address of the machine in the scanner driver.
When the scanner driver is installed, the "Select
Device" utility is also installed.
The IP address of the machine is configured in the
scanner driver using "Select Device".

20
 SETUP

8 Select the IP address of the machine

from the "Address" menu and click
the "OK" button.
• Be sure to ask your system administrator
(network administrator) for the IP address of the
machine.
• The name (host name) or IP address of the
machine can be directly entered in "Address".
• If the port number used by the scanner function
of the machine has been changed, enter a

1
colon ":" following the IP address and then
enter the port number. (Normally the port
number does not need to be entered.)

xxx.xxx.xxx.xxx

XX-xxxx

9 Click the "OK" button.

xxx.xxx.xxx.xxx XX-xxxx

This completes the configuration of the

scanner driver.

21
SETUP

INSTALLING THE PS DISPLAY FONTS

Fonts that can be used by the PS printer driver are contained on the "PRINTER UTILITIES" CD-ROM that
accompanies the PS3 expansion kit. Install these fonts as needed for the PS printer driver.

To install on Mac OS, see ReadMe on the “PRINTER UTILITIES" CD-ROM that is included in the PS3 expansion
Note kit.

1 Insert the "PRINTER UTILITIES" 6 Click the "PS Display Font" button.
CD-ROM that accompanies the PS3
expansion kit into your computer's
CD-ROM drive.

2 Click the "File Explorer" icon ( ) on

the tool bar, then click "This PC" and
double-click the "CD-ROM" icon ( ) .
• In Windows 8.1/Server 2012, double-click the
"CD-ROM" icon.
* If no icon is displayed in Windows Server
2012, right-click in the Start screen (or swipe
upward from the bottom edge), then select
the App Bar → "All apps" → "Computer" and
then double-click "CD-ROM".
* If no icon is displayed in Windows 8.1, click
the ( ) icon in the Start screen and then
double-click "CD-ROM" icon.
• In Windows Server 2012 R2, right-click the
"Start" button, then click the "File Explorer"
icon, then click "This PC" and double-click the
7 Follow the on-screen instructions.
"CD-ROM" icon.

3 Double-click the "Setup" icon ( ). 8 Click the "Close" button in the screen
of step 6.

If a message screen appears asking you for

Note confirmation, click "Yes" or "Allow".

4 The "SOFTWARE LICENSE" window

will appear. Make sure that you
understand the contents of the license
agreement and then click the "Yes"
button.
You can show the "SOFTWARE LICENSE" in
Note a different language by selecting the desired
language from the language menu. To install
the software in the selected language,
continue the installation with that language
selected.

5 Read the message in the "Welcome"

window and then click the "Next"
button.

22
CONFIGURING THE PRINTER DRIVER
After installing the printer driver, you must configure the printer driver settings appropriately for the number of paper
trays on the machine and the size of paper loaded in each.

1 Click the "Start" button ( ), click 4 Click the "Set Tray Status" button and
"Settings" icon ( ) → "Device" → select the size of paper that is loaded
"Devices and printers". in each tray.
• In Windows Server 2012, click the "Control Select a tray in the "Paper Source" menu, and
Panel" → "Hardware" → "Devices and Printers" select the size of paper loaded in that tray from
→ "Printers". the "Set Paper Size" menu. Repeat for each tray.
• In Windows 8.1, click the ( ) icon in the start
screen, then click the "Control Panel" →
1
"Hardware and Sound" → "View devices and
printers".

2 Right-click the "XX-xxxx" printer

driver icon, and then click "Printer
properties".

3 Click the "Configuration" tab and set

the printer configuration based on the
options that have been installed.
Set the printer configuration properly. If not,
printing may not take place correctly. 5 Click the "OK" button in the "Set Tray
Status" window.

6 Click the "OK" button in the printer

properties window.

*This screen is related to the SPLC printer driver

with network installing.

For the PCL Driver or SPLC Driver with USB

Note installing, to configure the settings
automatically based on the detected machine
status, click the "Auto Configuration" button.

23
SETTING UP BUTTON MANAGER
Button Manager is a software program that works with the scanner driver to enable scanning from the machine.
To scan using the machine, Button Manager must be linked with the scan menu on the machine. Follow the steps below to
link Button Manager to scanner events .

1 Click the "Start" button ( ), click 5 Select "Start this program" and then
"Settings" icon ( ) → "Device" → select "Sharp Button Manager AC"
"Devices and printers". from the pull-down menu.
• In Windows Server 2012, click the "Control
XX-xxxx Properties
Panel" → "Hardware" → "Devices and Printers"
→ "Printers".
• In Windows 8.1, click the ( ) icon in the start
screen, then click the "Control Panel" →
"Hardware and Sound" → "View devices and
printers".

2 Right-click the "XX-xxxx" icon and

select "Scan properties".

3 In the "Properties" screen, click the

"Events" tab.

4 Select "ScanMenu SC1:" from the

"Select an event" pull-down menu.

XX-xxxx Properties

6 Repeat Steps 4 and 5 to link Button

Manager to "ScanMenu SC2:" through
"ScanMenu SC6:".
Select "Scanmenu SC2:" from the "Select an
event" pull-down menu. Select "Start this
program", select "Sharp Button Manager AC"
from the pull-down menu. Do the same for each
scan menu through "Scanmenu SC6:".

7 Click the "OK" button.

Button Manager is now linked to the scan menu

(1 through 6).
The scan settings for each of scan menu 1
through 6 can be changed with the setting
window of Button Manager.
For the factory default settings of the scan menu
and the procedures for configuring Button
Manager settings, see "BUTTON MANAGER
SETTINGS" (p.81).

24
TROUBLESHOOTING
If the software is not installed correctly, check the following items on your computer.

Plug and Play window does not appear The driver cannot be correctly
If the Plug and Play window does not appear after you installed by Plug and Play
connect the machine to your computer with a USB If the driver cannot be correctly installed by Plug and
cable and turn on the machine, follow the steps below Play (for example, Plug and Play takes place without
to verify that the USB port is available. copying the required files for the driver installation),
follow these steps to remove unneeded devices and
1 Click the "Start" button ( ), click
"Windows System", click "Control
Panel", and then click "Hardware and
then install the driver as explained in "INSTALLING
THE SOFTWARE" (p.10). 1
Sound". 1 Click the "Start" button ( ), click
• In Windows 8.1, right-click in the Start screen "Windows System", click "Control
(or swipe upward from the bottom edge), then Panel", and then click "Hardware and
click the App Bar → "All apps" → "Control Sound".
Panel" → "Hardware and Sound" → "Device • In Windows 8.1, right-click in the Start screen
Manager". (or swipe upward from the bottom edge), then
• In Windows Server 2012 R2/Server 2019, click the App Bar → "All apps" → "Control
right-click the "Start" button. Panel" → "Hardware and Sound" → "Device
Manager".
2 Click "Device Manager", and if a • In Windows Server 2012 R2/Server 2019,
right-click the "Start" button.
message screen appears asking you
for confirmation, click "Continue".
"Universal Serial Bus controllers" will appear in 2 Click "Device Manager", and if a
the list of devices. message screen appears asking you
for confirmation, click "Continue".
3 Click the icon beside "Universal
Serial Bus controllers". 3 Click the icon beside "Other
devices".

XX-xxxx

Two items should appear: your controller chipset If "XX-xxxx" appears, select and delete the item.
type and Root Hub. If these items appear, you
can use the USB port. If the "Universal Serial Bus Note If "Other devices" does not appear, close the
controllers" shows a yellow exclamation point or "Device Manager" window.
does not appear, you must check your computer
manual for USB troubleshooting or contact your
computer manufacturer. 4 Install the software as explained in
"INSTALLING THE SOFTWARE"
4 Once you have verified that the USB (p.10).
port is enabled, install the software as
explained in "INSTALLING THE
SOFTWARE" (p.10).

25
SETUP

Removing the software

If you need to remove the software, follow these steps.

1 Click the "Start" button ( ), click

"Windows System", and then click
"Control Panel".
• In Windows Server 2012, right-click in the
startup window (or swipe upward from the
bottom edge), then select "Taskbar" → "All
Applications" → "Control Panel".
• In Windows 8.1, click the ( ) icon in the start
screen, then click the "Control Panel".

2 Click "Uninstall a Program".

3 Select the program or driver that you

wish to delete.
For more information, see the manual for the operating
system or Help.

4 Restart your computer.

26
SETUP IN A MAC ENVIRONMENT
This chapter explains how to install the PPD file to enable printing from a Mac and how to configure the printer driver
settings.
• The printer expansion kit and PS3 expansion kit are required to use the machine as a printer in a Mac environment. In
addition, the machine must be connected to a network. A USB connection cannot be used.
• The scanner driver cannot be used in a Mac environment.

macOS
The explanations of screens and procedures are primarily for Mac OS X v10.12. The screens may vary in other
Note versions of the operating system.
1
1 Insert the "Software CD-ROM" into 6 Double-click the "SH-L01*" icon ( ).
your computer's CD-ROM drive.
*The characters and number may vary by model.
2 Double-click the "CD-ROM" icon ( )
on the desktop, and copy the 7 Click the "Continue" button.
"MacOS" folder to your computer.

3 Double-click the "MacOS" folder.

4 Double-click the folder corresponding

to the versions of the operating
system.

5 Double-click the DMG file.

Before installing the software, be sure to read

"ReadMe First". "ReadMe First" is in the
"US-English" folder ("English" folder in areas
other than the U.S.) in the "Readme" folder.

27
SETUP

8 The License Agreement window will 10 When the installation completed

appear. Make sure that you screen appears, click the "Close"
understand the contents of the license button.
agreement and then click the This completes the installation of the software.
"Continue" button. Next, configure the printer driver settings.
A message will appear asking you if you agree to
the terms of the license. Click the "Agree" button. 11 Click "System Preference" in the
Apple menu and select "Printers &
If the license appears in the different Scanners".
Note language, change the language in the
language menu.
12 Click the button and select "Add
Printer or Scanner".
9 Click the "Install" button.
When the printer is added automatically, go to
step 14.
Installation begins.

If the "Authenticate" window appears, enter

Note the password and click the "Install Software"
(or "OK") button.

28
 SETUP

13 Configure the printer driver. 14 Click the "Option & Supplies" button
and click the "Driver" (or "Options")
If you wish to use the IPP function, see "Printing tab.
using the IPP function" (p.30) to configure the
printer driver settings.

(1)
XX-xxxx
XX-xxxx

(1)
XX-xxxx (xxxxxxxx) Bonjour (2) XX-xxxx PPD

1
XX-xxxx (xxxxxxxx)

XX-xxxx PPD (3)

(2)
(4)

1 Click the "Default" icon.

2 Click the machine's model name.
• Using with AppleTalk:
The machine's model name usually appears as
"SCxxxxxx"*.
• Using with Bonjour:
The machine's model name usually appears as
"xxxxxx"*.
15 Select the machine configuration.
* "xxxxxx" is a sequence of characters that varies
If you selected "Auto Select" in (3) of step 13, the
depending on your model.
machine configuration is detected and
3 Make sure that the PPD file of your model automatically configured. Check the configured
is selected. settings to make sure they are correct.
The PPD file of the machine is automatically
1 Select the options that are installed on the
selected. machine.
4 Click the "Add" button. In OS X 10.9 to macOS 10.12, before you are
• Using with AppleTalk: selecting the option, select "Options".
The PPD file of the machine is automatically selected
and the peripheral devices installed on the machine
2 Click the "OK" button.
are detected and automatically configured. 3 Click to close the window.
• Using with Bonjour:
The "Installable Options" screen appears. Select You can check the options that are installed
the machine configuration and click the "Continue" Note on the machine by viewing in the web page of
"Device Configuration". (However, note that
button.
"Input Tray Options" must be set to the
number of trays on the machine.)
The PPD file is installed in the following
Note folders on the startup disk. This completes the configuration of the printer
"Library" - "Printers" - "PPDs" - "Contents" - driver.
"Resources"

29
SETUP

Printing using the IPP function

The machine can print using the IPP function. When the machine is in a remote location, this function can be used in
place of the fax function to print a higher quality image than a fax. If you wish to use the IPP function, follow these
steps to select the PPD file when configuring the printer driver (step 12 on page 29).

Note This function can be used on models with the network expansion kit installed.

(1)

xxx.xxx.xxx.xxx

(2)

xxx.xxx.xxx.xxx

(3)

(4)

1 Click the "IP" icon.

2 Select "Internet Printing Protocol-IPP" in
"Protocol". Enter the address of the
machine (IP address or domain name) and
the queue name.
Enter "ipp" in "Queue".
3 Select "Select a driver to use" (or "Select
Printer Software") from "Use" and click the
PPD file for your model.
4 Click the "Add" button.
The screen for the machine configuration appears.
Make sure that the settings are correct and click
the "OK" button.

30
 Chapter 2

2 BEFORE USING THE MACHINE

This chapter contains basic information that should be read before using the machine.

PART NAMES AND FUNCTIONS

1

2
2
16 7

3
When the network
expansion kit is installed.
4

4
15
8
10
16
11
17 5
6

9
12 13 14

1 Glass cleaner (when the RSPF is installed) 10 Side cover

Use to clean the original scanning glass. (p.124) Open to remove paper misfeeds and perform
2 Document feeder cover (when the RSPF is installed)/ machine maintenance. (p.115, p.116)
document cover 11 Side cover handle
Open to make copies from the document glass. (p.44) Pull to open the side cover. (p.115)
3 Document glass 12 Bypass tray guides
Place an original that you wish to scan face down Adjust to the width of the paper. (p.40)
here. (p.44) 13 Bypass tray
4 Handles Paper including special paper (such as transparency
Use to move the machine. film) can be fed from the bypass tray. (p.40, p.55)
5 Power switch 14 Bypass tray extension
Press to turn the machine power on and off. (p.37) Pull out when feeding large paper such as B4 and
6 Paper output tray A3 (8-1/2" x 14" and 11" x 17"). (p.40)
Copies and prints are deposited to this tray. 15 USB 2.0 connector (Type A) (when the network
expansion kit is installed)
7 Operation panel
Connect to the USB device.
Contains operation keys and indicator lights. (p.33)
16 USB 2.0 connector
8 Front cover
Connect to your computer to use the printer and
Open to remove paper misfeeds and perform scanner functions.
machine maintenance. (p.116, p.117, p.121)
17 10BASE-T/100BASE-TX LAN connector
9 Paper trays
Connect to your network to use the printer and
The tray holds 250 sheets of paper. (p.38) scanner functions. (p.14)

31
BEFORE USING THE MACHINE

20 19 21

18

22

26 27
25
23 24

18 Document feeder tray (when the RSPF is 25 Fusing unit release levers
installed) To remove a paper misfeed from the fusing unit, push
Place the original(s) that you wish to scan face up down on these levers and remove the paper. (p.117)
here. Holds up to 100 originals. (p.46)
19 Original guides (when the RSPF is installed) The fusing unit is hot. Do not touch
Warning the fusing unit when removing misfed
Adjust to the size of the originals. (p.45)
paper. Doing so may cause a burn or
20 Feeding roller cover (when the RSPF is
installed) injury.
Open to remove misfed originals. (p.114)
26 Photoconductive drum
21 Exit area (when the RSPF is installed)
Copy images are formed on the photoconductive
Originals exit the machine here after copying. drum.
22 Toner cartridge lock release lever 27 Fusing unit paper guide
To replace the toner cartridge, pull out the toner Open to remove misfed paper. (p.118)
cartridge while pushing on this lever. (p.121)
23 Toner cartridge The model name can be seen on the machine's
Contains toner. (p.121) Note front cover.
24 Roller rotating knob
Turn to remove misfed paper. (p.116, p.117)

32
 BEFORE USING THE MACHINE

OPERATION PANEL
1 8 9 10 11

7
2
12 13 14 15 16
1 SCAN MENU key 9 ID CARD COPY key/indicators
Press to scan using the keys on the machine. Press to use ID Card copy. (p.65)
(p.79) 10 Zoom key ( )
2 ORIGINAL TO COPY key ( ) Hold down when the machine is not in use to display the
Press to select duplex copy. (p.52) copy ratio in the display. (p.50)
3 SORT/GROUP/ROTATE SORT key ( )/ 11 Copy ratio keys ( , )
indicators Use to select any reduction or enlargement copy ratio
Press to select the "SORT", "GROUP" or from 25% to 400% in increments of 1%. (p.50)
"ROTATE SORT" mode. (p.59) 12 Data Notification indicator (Green) ( )
4 2 IN 1 / 4 IN 1 key ( ) / indicators The indicator lights solidly or blinks to indicate the
Press to select the "2 IN 1" or "4 IN 1" mode. (p.61) status of a job. (p.36)
5 DUAL PAGE COPY key ( ) / indicator 13 ORIGINAL key
Use to make individual copies of the two pages of Use to enter the original size. (p.41)
an open book or other two-page original. (p.56) 14 PAPER key
6 ERASE key ( ) / indicators Use to set the paper size in the paper trays. (p.41)
Press to select the "EDGE ERASE", "CENTRE 15 SIZE key
ERASE" or "EDGE + CENTRE ERASE" mode. (p.64) Use to select a paper size. (p.35)
7 MARGIN SHIFT key ( ) / indicator 16 TRAY SETTING key
Shifts text or image on the copy to leave a binding Use to manually select a paper tray. (p.41)
margin on the edge of the copy. (p.63)
8 Display
Shows the set number of copies, as well as the copy
ratio, system setting function or setting code, or an
error code when an error occurs.

33
BEFORE USING THE MACHINE

17 18 19 20 21 22 23 24

25 26 27 28 29

17 AUTO/TEXT/PHOTO key ( AUTO / / )/ 25 Light and Dark keys ( , ) / indicators

indicators The selected exposure level indicator lights up.
Use to select the exposure mode: (p.47)
"AUTO", "TEXT", or "PHOTO". (p.47) 26 Audit clear key ( ) ( ACC.#-C )
18 ONLINE key ( ) / indicator While using the copy enabling the auditing mode,
Press to toggle the machine between online and press to return the machine to the status of the
off-line. The indicator lights up when the machine waiting for account number-in. (p.102)
is online, and goes off when the machine is off-line. 27 Error indicator ( )
(p.66)
Lights solidly or blinks to indicate the status of the
19 SCAN key ( ) / indicator error. (p.36)
Press to switch the machine to scanner mode and 28 READ-END key ( )
scan by means of the provided Button Manager
software. (p.79) The indicator blinks during Copying starts if you press this key when you
scanning and transmission of the scanned data. check the total number of copies made and have
finished scanning the original pages. (p.122)
20 Numeric keys
29 START key ( ) / indicator
Use to select the desired copy quantity or to make
system setting entries. (p.48) Press to make a copy. (p.44) Also, press to
configure the system settings. Copying is possible
To display the total number of pages output by the when the indicator is on.
machine, hold the [0] key down. (p.122)
21 INTERRUPT key ( ) / indicator
Interrupts a copy run. (p.57)
22 CLEAR key ( )
Clears the copy quantity display or terminates a
copy run.
23 POWER SAVE key ( ) / indicator
Use to switch the machine to "Auto power shut-off"
mode, which is a power save function.
[Power save indicator] ( ) blinks when the machine
is in an auto power shut-off mode. (p.37)
24 CLEAR ALL key ( )
Press to return the copy and scan settings to the
initial settings. (p.37)

34
 BEFORE USING THE MACHINE

DISPLAY
1 2 3

6
8
7 9

10
11
12
13
2
15
14

1 [ ] Maintenance indicator (p.113) 8 Original size auto detection indicator

2 [ ] Toner cartridge replacement required Lights up when the original size is detected
indicator (p.113) automatically.
3 [ ] Developer replacement required 9 [ ] Misfeed indicator (p.113)
indicator (p.113) 10 Paper tray indicator
4 The number of copies display Blinks when the tray has run out of paper.
Shows the set number of copies, system setting 11 Auto Paper select indicator
function or setting code, or an error code when an
error occurs. Also, shows the program number when Paper of the proper size will be automatically selected
the scanner function is used. depending on the original size and selected copy ratio
when this indicator is on. (p.46)
5 Ratio display
12 Auto rotation indicator
Shows the copy ratio.
Appears when rotation copy is used. (p.46)
: Auto ratio selection indicator. Appears
when the ratio has been selected 13 Bypass tray indicator
automatically.(p.48) Appears when the bypass tray is selected. (p.46)
: Appears when XY ZOOM Copying is used 14 Paper tray indicator
or when the bypass tray is setting The currently selected paper tray lights up. (p.46)
"EXTRA" paper size.(p.48)
15 Misfeed position indicator
6 Size display
The location where the misfeed occurred lights up.
Shows the placed original/paper size. The sign "R" ( ) (p.114)
indicates that the original and the paper are placed in
a horizontal direction.
: When an original is placed, this shows the
orientation and size of the original.
(p.48)
: The paper orientation and size appears
when you check or set the tray paper.
(p.48)
7 Original detection indicator
Lights up when there is an original in the RSPF.

35
BEFORE USING THE MACHINE

NOTIFICATION INDICATOR
The data notification indicator ( ) and the error indicator ( ) lights solidly or blinks to indicate the status of the
machine.

Data notification indicator ( ) (green)

Tray Error indicator ( ) (red)
Pattern1 Pattern2
Errors that do not stop
Job in progress, such as paper Ready state or other state
Solidly machine operation, such as
feeding or output. where jobs can be accepted.
almost out of toner.
Errors that stop machine
Scanning an original or
Blinks operation, such as misfeeds Job processing in progress
processing data
and out of toner.
“Pattern 1” and “Pattern 2” on the data notification indicator ( ) can be set in the user settings. See "SYSTEM
SETTINGS" (p.93).

36
POWER ON AND OFF
The power switch is located on the left side of the machine.

POWER ON POWER OFF

Turn the power switch to the "ON" Make sure that the machine is not in
position. operation and then turn the power switch
to the "OFF" position.
While the machine is If the power switch is
warming up, the [START] turned off while the
key( ) will blink. machine is in operation,
(The [START] key( ) a misfeed may occur and
will light when the the job that was in
machine is ready to progress will be
copy.) cancelled.

Check the following to make sure the machine is not in

operation:
2
• The START indicator is lit. (Initial state)
• The POWER SAVE indicator ( ) and [START] key
( )will lit. (Preheat mode)
• The POWER SAVE indicator ( ) will blink. (Auto
power shut-off mode)

• The machine reverts to the initial settings when it is first turned on, when the [CLEAR ALL] key ( ) is pressed,
Note or when no keys are pressed for the preset "Auto clear" time following the end of a copy job. When the machine
reverts to the initial settings, all settings and functions selected to that point are cancelled. The "Auto clear" time
can be changed in the user settings. (p.93)
• The machine is initially set to automatically enter power save mode if not used for copying or printing, for a
preset period of time. This setting can be changed in the system settings. (p.93)

Power save modes

The machine has two power save modes to reduce overall power consumption thereby reducing the cost of
operation. In addition, these modes conserve natural resources and help reduce environmental pollution. The two
power save modes are "Preheat mode" and "Auto power shut-off mode".
Preheat mode
This function automatically switches the machine to a low power consumption state if the set duration of time
elapses without the machine being used when the power is on. The POWER SAVE indicator ( ) lights up,
however, the keys on the operation panel can be used. Normal operation automatically resumes when a key on the
operation panel is pressed, an original is placed, or a print job is received.
Auto power shut-off mode
This function automatically switches the machine to a state that consumes even less power than preheat mode if the
set duration of time elapses without the machine being used when the power is on. The POWER SAVE indicator
( ) will blink. To resume normal operation, press the [POWER SAVE] key ( ). Normal operation also resumes
automatically when a print job is received. While in auto power shut-off mode, no keys (except the [POWER SAVE]
key ( )) can be used.

The preheat activation time and the "Auto power shut-off timer" can be changed using system settings. It is
Note suggested that you set times that are appropriate for your usage of the machine. (p.93)

Initial settings
The machine assumes the initial settings when it is first turned on, when the [CLEAR ALL] key ( ) is pressed,
and approximately one minute after the last copy is made in any mode.
Copy ratio: 100%, Exposure: Automatic
Copy quantity: 0, All special copier modes: Off
Auto paper selection: On, Paper feed station: The tray selected in the "Default tray setting" in the system settings. (p.95)

37
LOADING PAPER
The paper display blinks, and the display of the paper tray that ran out of paper blinks. or when the selected paper
tray is not installed or is improperly installed.

PAPER
For best results, use only SHARP recommended paper.

Paper tray type Paper type Size Weight Capacity

Paper tray Standard paper A5R 55 g/m2
to 105 g/m2 *1 250 sheets *2
Recycled paper B5R (13 lbs. bond to 28 (Load paper lower
Thin paper*3 B5 lbs. bond) than the line on the
A4R tray)
A4
B4 500 sheets *2
A3 (Load paper lower
(5-1/2" x 8-1/2"R (Invoice)) than the line on the
(8-1/2" x 11"R (Letter R)) tray)
(8-1/2" x 11" (Letter))
(8-1/2" x 13" (Foolscap))
(8-1/2" x 13-1/2")
(8-1/2" x 13-2/5")
(8-1/2" x 14" (Legal))
(11" x 17" (Ledger))
Bypass tray*4 Standard paper A6R to A3 55 g/m2 to 105 g/m2 100 sheets *2
Recycled paper (5-1/2" x 8-1/2" (Invoice) (13 lbs. bond to 28
Thin paper*3 to 11" x 17" (Ledger)) lbs. bond)
Transparency film - Load one sheet of
Labels paper each time on
the bypass tray.
Heavy paper 1 A6R to A4 106 g/m2 to 128 g/m2 You can load multiple
(5-1/2" x 8-1/2" (Invoice) (28 lbs. bond to 32 sheets of paper on
to 8-1/2" x 11" (Letter)) lbs. bond) the bypass tray.
Heavy paper 2 129 g/m2 to 200 g/m2 Load one sheet of
(32 lbs. bond to 110 paper each time on
lbs. bond) the bypass tray.
Envelopes International DL - 10 sheets
(110 mm x 220 mm)
Monarch
(3-7/8" x 7-1/2")
Commercial 10
(4-1/8" x 9-1/2")
Envelope Chou 3
YOKEI-2
Kaku-2
Kaku-3
YOKEI-4
*1 When making a large number of copies or prints using more than 90 g/m2 (24 lbs. bond) paper, remove the output from the
paper output tray when about 100 pages have been printed. The output may not stack correctly if more than 100 pages are
allowed to accumulate.
*2 The number of sheets of the paper which can be set changes with the weight of a paper.
*3 Thin paper cannot be used for two-sided copying.
*4 Bypass tray is not supported for two-sided copying.

Special papers
Follow these guidelines when using special papers.
O Use SHARP recommended transparency film and label sheets. Using other than SHARP recommended paper
may result in misfeeds or smudges on the output. Feed each sheet one at a time using the bypass tray (do not
attempt continuous copying or printing).
O There are many varieties of special paper available on the market, and some cannot be used with this machine.
Before using special paper, contact your authorised service representative.
O Before using other than SHARP recommended paper, make a test copy to see if the paper is suitable.

38
 BEFORE USING THE MACHINE

LOADING PAPER
Make sure that the machine is not copying or printing, and then follow these steps to load paper.

Loading the paper tray

1 Gently pull out the paper tray until it

Note
• Do not load paper higher than the line on
stops. the tray (up to 250 sheets (up to 500
sheets, when 500-sheet paper feed unit is
used)).
• Do not add paper to the loaded paper.
It may cause multiple feed of paper.

5 Adjust the partition plates in the tray

to match the length and width of the

2 Push the pressure plate down until it

locks in place.
paper.
2
Push the centre of the
pressure plate down until
it locks into place.

6 Gently push the paper tray into the

machine.

3 Extend the partition plates in the tray.

Partition (B)

Partition (A) • If you loaded a different size of paper than

Note was loaded previously in the tray, go to
"CHANGING A TRAY'S PAPER SIZE
SETTING" (p.41).
4 Load paper into the tray. • When misfeed occurs, rotate the paper
180 degrees and reload it.
• Open the package of • Straighten curled paper before using it.
the paper and load it
without fanning the
paper.
• Make sure the stack of
paper is straight before
loading it.

39
BEFORE USING THE MACHINE

Loading the bypass tray

1 Unfold the bypass tray. 3 Push the pressure plate down until it
locks in place.

When feeding large

paper such as B4 and A3
(8-1/2" x 14" and
11" x 17"), open the
4 Insert the paper (print face down) all
the way into the bypass tray.
bypass tray extension.
To prevent a misfeed,
verify once more that the
paper guides are
adjusted to the width of
the paper.

2 Set the paper guides to the copy

paper width.

• If you loaded paper in the bypass tray,

Note press the [TRAY] key to select the bypass
tray. The bypass tray will not be selected
automatically.
• When loading heavy paper in the bypass
tray, hold down the [PAPER] key for at least
5 seconds, use the [TRAY] key to select the
bypass tray, and press the [Copy ratio] key
( , ) to select “1” for Heavy Paper 1
or "2" for Heavy Paper 2. For the types of
heavy paper that can be used, refer to
"PAPER" (p.38).

Important points when inserting paper in the bypass tray

• Up to 100 sheets of standard copy paper can be set in the bypass tray.
• Be sure to place A6, B6 or 5-1/2" x 8-1/2" size paper or envelopes horizontally as shown in the following diagram
( ).

Available Not
available

• When loading envelopes, make sure that they are straight and flat and do not have loosely glued construction flaps
(not the closure flap).
• Special papers except SHARP recommended transparency film, labels, and envelopes must be fed one sheet at a
time through the bypass tray.
• When adding paper, first remove any paper remaining in the tray, combine it with the paper to be added and then
reload as a single stack. The paper to be added must be the same size and type as the paper already in the tray.
• Do not use paper that is smaller than the original. This may cause smudges or unclean images.
• Do not use paper that has already been copied or printed.

40
 BEFORE USING THE MACHINE

Envelopes
Do not use the following envelopes, as misfeeds will occur.
• Envelopes with metal tabs, clasps, strings, holes, or windows.
• Envelopes with rough fibres, carbon paper, or glossy surfaces.
• Envelopes with two or more flaps.
• Envelopes with tape, film, or paper attached to the flap.
• Envelopes with a fold in the flap.
• Envelopes with glue on the flap to be moistened for sealing.
• Envelopes with labels or stamps.
• Envelopes that are slightly inflated with air.
• Envelopes with glue protruding from the seal area.
• Envelopes with part of the seal area peeled off.

CHANGING A TRAY'S PAPER SIZE SETTING

Follow these steps to change a tray's paper size setting.

• The paper size setting cannot be changed when the machine has stopped temporarily due to running out of
2
Note paper or a misfeed, or during interrupt copying.
• During printing (even in copy mode), the paper size setting cannot be changed.
• A5 size paper can only be selected in bypass tray.
• Do not load paper that is a different size than the paper size setting. This may cause smudges, unclean image,
positional displacement in printing and dirty. Copying will not be possible.

1 Hold down the [PAPER] key for more 3 Use the [SIZE] key to select the paper
than 5 seconds to set the selected size.
paper size.
The currently selected
paper feed location
indicator will blink and the
corresponding paper size
(which is currently set)
indicator will display.

Changing bypass tray's paper size setting

2 If the machine has two or more paper To change the bypass tray's paper size setting, hold
trays, use the [TRAY] key to select the down the [PAPER] key for more than 5 seconds, use
paper tray for which you wish to the [TRAY] key to select the bypass tray, and select
change the paper size setting. the desired paper size.
Each time the [TRAY] Customise the bypass tray setting
key is pressed, a paper If the bypass tray is selected and then "EXTRA" is
tray will be indicated with selected as desired paper size, you can change the
a blinking paper feed paper size setting with following procedure.
location indicator. • Enter a value for the horizontal/vertical direction by
pressing the numeric keys.
Press the [ZOOM] key ( ) to switch the
horizontal/vertical direction.
The horizontal direction is selected:
horizontal indicator ( ) lights up
The vertical direction is selected:
vertical indicator ( ) lights up
Available value
Direction min. (mm) max. (mm)
horizontal 100 297
vertical 139 420
*Value can be entered only in metric (AB series).

41
BEFORE USING THE MACHINE

Metric (AB series) and inch series reference

Inch series (inch)
Metric series 5 Press the [START] key ( ) and then
(AB series) (mm) the [PAPER] key.
5-1/2" x 8-1/2" (Invoice) 140 x 216 To change the paper size
8-1/2" x 11" (Letter) 216 x 279 setting of another tray,
repeat steps 2 to 5 after
8-1/2" x 13" (Foolscap) 216 x 330 pressing the [START]
8-1/2" x 13-2/5" 216 x 340 key ( ).
8-1/2" x 13-1/2" 216 x 353
8-1/2" x 14" (Legal) 216 x 355
11" x 17" (Ledger) 279 x 432 The paper size indicator sheet of the size set
Note in step 3 appears in the window on the right
side of the tray.

\
4 Change the selected tray’s paper size.

See "LOADING PAPER" (p.39)

Important points when using the printer mode

Make sure that the tray's paper size setting is the
same as the tray's paper size setting in the printer
driver. For example, if the tray's paper size setting is
A4R (8-1/2" x 11"R), set "Set Paper Size" to "A4R"
("Letter-R"). For more information, see
"CONFIGURING THE PRINTER DRIVER" (p.23).

Easy setting mode (Only the bypass tray)

If you are using the bypass tray, you can be easily set the paper size in the easy setting mode.

• You can not be set the paper type at the same time.
Note • If the paper size is EXTRA, numerical can not be registered.

1 Use the [TRAY] key to select the 2 Use the [SIZE] key to select the paper
bypass tray. size.
The bypass tray indicator The bypass tray indicator
will light. will blink.

3 Press the [START] key ( ).

Paper size for the bypass tray is confirmed.

CHANGING THE PAPER TYPE IN A TRAY

When you change the type of paper used in a tray, always follow the procedure below to change the paper setting of
the tray.

• The paper type cannot be set when operation is paused due to running out of paper or a paper misfeed, or
Note during interrupt copy. The paper type cannot be set during printing.
• Change the paper type setting in copy mode. The setting cannot be changed while copying is being executed or
in scanner mode.
• Do not load a type of paper that is different from the tray setting. This may cause paper misfeeds.

42
 BEFORE USING THE MACHINE

1 Perform steps 1 to 5 of "CHANGING A 3 After pressing the [START] key ( ),

TRAY'S PAPER SIZE SETTING" (p.41), press the [PAPER] key to exit the
and select the tray whose paper type settings.
you want to change. To change the paper size
setting of another tray,
repeat steps 2 to 5 after
2 Press the [Copy ratio] key ( , ). pressing the [START]
key ( ).
The light of the tray selected for the paper type
setting will blink, and the ratio display will change
as follows.

Ratio display Paper type

Envelope display
Off Standard paper

Thin paper

Heavy paper 1*
Ratio display Envelope types

Monarch 2
Com-10
Heavy paper 2*

DL
Envelopes
For the ratio display
and envelope types, Envelope Chou 3
to
refer to “Envelope
display”.
YOKEI-2

Labels
Kaku-2

Transparency film
kaku-3
* For the difference between Heavy 1 and Heavy 2,
refer to "PAPER" (p.38). YOKEI-4

Only plain paper, recycled paper and thin

Note paper can be set for paper trays 1 to 4.

OPERATION IN COPY, PRINTER,

AND SCANNER MODES
Some operations cannot be performed simultaneously when the machine is being used in printer mode, copy mode,
or scanner mode.

Scanning from a Scanning from

Modes Copying Printing
computer the machine
Copy key input Yes Yes Yes No
Copy
During copying No No No
Printer During printing Yes Yes Yes
During scan preview/
Scanner No Yes
during scanning

43
 Chapter 3

3 COPY FUNCTIONS

This chapter explains how to use the copy functions.

NORMAL COPYING
This section explains how to make a regular copy.
If "Auditing mode" has been enabled (p.99), enter your 3-digit account number.

Copying from the document glass

1 Open the document cover/RSPF, and 4 Specify the size of the original with
place the original. the [SIZE] key.
When the original size is
selected, the tray with the
same size of paper is
automatically selected.
(When there are two or
more paper trays)

Place the original face

O Make sure that the TRAY indicator lights up.
down on the document
If the indicator is not lit, no tray has the same size of
glass.
paper as the original. Load paper of the required size
in a tray, or select the bypass tray with the [TRAY] key
and copy from the bypass tray.
O The bypass tray must be manually selected.
[ O To copy on paper of a different size than the original,
select the paper with the [PAPER] key and [SIZE] key.
An original up to A3 (11" x 17") can be placed
Note O When you have finished setting the original size, press
on the document glass.
the [START] ( ) key.

2 Close the document cover/RSPF. 5 Set the number of copies.

After placing the original,

be sure to close the 6 Press the [START] key (
copying.
) to begin
document cover/RSPF.
If left open, parts outside The copy is delivered to
of the original will be the paper output tray.
copied black, causing
excessive use of toner.

3 Press the [ORIGINAL] key.

• The paper output tray can hold up to 250

Note sheets of paper.
• About one minute after copying ends, "Auto
clear" activates and restores the copy
settings to the initial settings. (p.37) The
setting for "Auto clear time" can be changed
in the system settings. (p.93)
• Press the [CLEAR] key ( ) to stop copying
in the middle of a run.

44
 COPY FUNCTIONS

Copying from the RSPF

1 Make sure that an original has not 5 Press the [START] key ( ) to begin
been left on the document glass. copying.
Close the RSPF. The copy is delivered to
the paper output tray.
The default output mode
2 Adjust the original guides to the size
for copying from the
of the original(s). RSPF is sort mode
(p.59).
The default output mode
can be changed using
"Sort auto select" in the
system settings (p.95).

• The paper output tray can hold up to 250

Note sheets of paper.
• About one minute after copying ends, "Auto
clear" activates and restores the copy
3 Set the original(s) face up in the
settings to the initial settings. (p.37)
document feeder tray. The setting for "Auto clear" time can be
changed in the system settings. (p.93)
• Press the [CLEAR] key ( ) to stop
copying in the middle of a run.
• If you find it difficult to remove the original
3
from the document feeder tray, open the
feeding roller cover first and then remove
the original. If you remove the original
without opening the feeding roller cover, the
original may become dirty.
O Insert the original into the document feeder tray as
far as it will go. When the original is set, the RSPF
indicator will light up.
O The size of the original appears in the size display.
5.5 x 8.5R, A5R, B5 and B5R cannot be detected.
O If the ORIGINAL SIZE indicator is blinking, rotate
the original so that it is in the same orientation as the
blinking ORIGINAL SIZE indicator.
O Make sure that the PAPER SIZE indicator is lit.
If the indicator is not lit, no tray has the same size of
paper as the original. Load paper of the required
size in a tray, or select the bypass tray with the
[TRAY] key and copy from the bypass tray.
O The bypass tray must be manually selected.
O To copy on paper of a different size than the
original, select the paper with the [PAPER] key and
[SIZE] key.

Do not place originals of different sizes

Note together in the document feeder tray. This
may cause misfeeds.

4 Set the number of copies.

45
COPY FUNCTIONS

Auto paper select mode (when there are two or more paper trays)
When the AUTO PAPER SELECT indicator lights up, "Auto paper select mode" is enabled. This function
automatically selects the paper that is the same size as the original A5, B5, B5R, A4, A4R, B4, A3 (5-1/2" x 8-1/2",
8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 13", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 14" and 11" x 17") paper. "Auto
paper select mode" can be disabled in the system settings. (p.93)
• The sizes of paper that can be used vary by country and region.
• If a zoom setting is selected after placing the original, the paper size that is appropriate for the zoom setting will
be automatically selected.
• "Auto paper select mode" is cancelled if the automatic ratio selection is enabled (p.48) or if a tray is selected
with the [PAPER] key. Auto paper select resumes operation when the [CLEAR ALL] key ( ) is pressed or when
"Auto clear time" activates.

Removing the document cover Originals that can be used in the RSPF
To copy large originals like newspapers, remove the Originals that are A5 to A3 (8-1/2" x 11R" to
document cover. To remove it, open the document 11" x 17") and 50 g/m2 to 128 g/m2 (13 lbs. bond to
cover and lift it at a slightly backward angle. 32 lbs. bond)
To replace the cover, do the reverse. (2-sided copying or scanning : 50 g/m2 to 105 g/m2
The RSPF cannot be removed. (13 lbs. bond to 28 lbs. bond)) can be used. A
maximum of 100 pages can be placed at once.
Insert a number of originals that does not exceed
the indicator line on the document feeder tray.

• Make sure that there are no paper clips or

Note staples on the original.
• Straighten curled originals before placing
them in the document feeder tray. Curled
original may cause misfeeds.
Copying books or originals with folds or • When you set multiple sheets of thick
original, if the original is not fed, reduce
creases the number of the set originals.
Press down on the document cover/RSPF while
copying as shown. If the document cover/RSPF is Originals that cannot be used in the RSPF
not completely closed, shadows may appear on the
The following originals cannot be used. These may
copy or it may be fuzzy. Straighten originals with
cause misfeeds or smudging and unclear images.
folds or creases well before placing.
• Transparencies, tracing paper, other transparent or
translucent paper, and photographs.
• Carbon paper, thermal paper.
• Originals that are creased, folded, or torn.
• Glued originals, cut-out originals.
• Originals with binder holes.
• Originals printed using an ink ribbon (thermal
transfer printing), originals on thermal transfer
paper.

Stream feeding mode

If "Stream feeding mode" is enabled in the system
settings (p.93), the RSPF indicator will blink for
about 5 seconds after all originals are fed. If a new
original is placed in the RSPF during this time, the
original will be automatically fed in and copying will
begin.

46
 COPY FUNCTIONS

MAKING A COPY DARKER OR LIGHTER

Automatic exposure adjustment is initially enabled. This function automatically adjusts the copy image according to
the original being copied. If you wish to select the exposure level yourself, follow the steps below. (Select from two
original types and five exposure levels for each original type.) The exposure level used in automatic exposure
adjustment can also be changed. ("ADJUSTING THE AUTOMATIC EXPOSURE LEVEL" (p.91))

Original types
O AUTO ( AUTO ) ........ Automatic exposure adjustment is enabled and the exposure is automatically adjusted
according to the original being copied. The exposure is lowered for coloured areas and
background shadows.
O TEXT ( ) ........ The exposure is raised for light areas and lowered for dark backgrounds to make text easier to
read.
O PHOTO ( )......... Halftones in the photo are reproduced with greater clarity.

1 Press the [AUTO/TEXT/PHOTO] key 2 Press the [Light] key ( ) or [Dark]

( AUTO / / ) to select the original key ( ) to adjust the exposure.
type. For a darker image,
To adjust the exposure of press the [Dark] key
a text original manually,
press until the TEXT
indicator ( ) lights.
(

key (
). For a lighter
image, press the [Light]
).
3
To copy a photo, press If exposure level 2 or 4 is
until the PHOTO selected, the two
indicator ( ) lights. indicators will light
simultaneously.

To return to automatic adjustment, press until Exposure value guidelines

Note the AUTO indicator ( AUTO ) lights.
Note 1 – 2 Dark originals like newspapers
3 Normal originals
4 – 5 Coloured text or text written in pencil

SELECTING THE TRAY

Auto paper select mode (p.46) normally operates (unless it has been disabled), and thus when the original is placed
on the document glass and the original size is selected, or when the original is placed in the RSPF, the tray with the
same size of paper as the original is automatically selected. If you wish to use a tray other than the automatically
selected tray (for example you wish to enlarge or reduce the copy or use the bypass tray), press the [TRAY] key to
select the desired tray.

• If the paper size you want to use does not appear, change the paper in a tray to the desired size. (p.41)
Note • Automatic ratio selection (p.48) does not operate when a special paper size is selected.

Auto tray switching (when there are two or more paper trays)
If the tray runs out of paper during copying and there is another tray with the same size of paper and the same
feeding orientation (horizontal or vertical), the other tray is automatically selected and copying continues. "Auto tray
switching" can be disabled in the system settings (p.94).

47
COPY FUNCTIONS

SETTING THE NUMBER OF COPIES

Press the numeric keys to set the number of copies.
Important note when making a large number
of copies
When the maximum number of pages (about 250
pages) that can be held in the paper output tray are
output, copying will temporarily stop. When this
happens, promptly remove the copies and press the
[START] key ( ) to resume copying. Copying will
O The set number of copies appears in the Number of also stop after about 500 pages and 750 pages.
copies display. A maximum of 999 copies (factory Remove the pages and resume copying in the same
default setting) can be set. way.
O If you wish to make only a single copy, copying is The maximum number of copies can be
possible with the display showing "0". Note changed in the system settings. (p.94)

If you enter the wrong number, press the

Note [CLEAR] key ( ) and enter the correct
number.

REDUCTION/ENLARGEMENT/ZOOM
The zoom function enables precise copy ratio selection from 25% to 400% in increments of 1%.
There are three ways to enlarge and reduce copies, as explained below.
• Reduction and enlargement ratios can be selected automatically.
"AUTOMATIC RATIO SELECTION" (below)
• Reduction and enlargement ratios can be selected manually.
"MANUAL RATIO SELECTION" (p.49)
• Separate settings can be selected for the vertical and horizontal ratios.
"SELECTING THE VERTICAL AND HORIZONTAL COPY RATIOS SEPARATELY (XY ZOOM Copying)" (p.50)
Ratios that can be selected will vary depending on whether the original is placed on the document glass or in the RSPF.
Original position Selectable ratios
Document glass 25% – 400%
RSPF 50% – 200%

AUTOMATIC RATIO SELECTION

1 Place the original(s) in the document 3 Use the [TRAY] key to select the paper
feeder tray or on the document glass. tray with the desired paper size.
This feature will not work
2 If the original is placed on the document when using copy paper
glass, select the original size. (p.44) of non-standard size or
when using the bypass
• Automatic ratio selection can be used when tray.
Note the original size is A5, B5, B5R, A4, A4R,
B4, A3, (5-1/2" x 8-1/2", 8-1/2" x 11",
8-1/2" x 11"R, 8-1/2" x 13", 8-1/2" x 14" or
11" x 17"). The sizes of paper that can be
used vary by country and region. It cannot
be used for other sizes.
• After placing the original, be sure to close
the document cover/RSPF. If left open,
parts outside of the original will be copied
black, causing excessive use of toner.

48
 COPY FUNCTIONS

4 Press the [ZOOM] key ( ). 5 Set the number of copies and other
copy settings, and then press the
The AUTO IMAGE [START] key ( ).
indicator ( ) lights up The copy will be delivered to the paper output
and the appropriate ratio tray.
for the original size and
paper size is selected. To cancel automatic ratio selection, press the
(The selected ratio Note [ZOOM] key ( ) again.
appears.)

• When the ratio is less than 50%, the display

Note will appear 50% and blinking.
• When the ratio is more than 200%, the
display will appear 200% and blinking.
• If the [R] indicator blinks, change the
orientation of the placed original.
• If the copy is made when a Ratio display
indicator is blinking, the copied image may
run off the page.

MANUAL RATIO SELECTION 3

Copies can be reduced down to 25% or enlarged up to 400%. The [ZOOM] selector keys ( ) can be pressed to
quickly select a ratio from among ten preset ratios. In addition, the [Copy ratio] keys ( , ) can be pressed to
select the ratio in increments of 1%.
Press a [ZOOM] selector key ( ) to set the
1 Place the original(s) in the document approximate ratio, then press the [Copy ratio] keys
feeder tray or on the document glass. ( or ) to increase or decrease the ratio.
To decrease or increase the zoom ratio rapidly, hold
2 If the original is placed on the document down the [Copy ratio] keys ( or ).
glass, select the original size. (p.44)
If the paper size you want to use does not
After placing the original, be sure to close the Note appear, change the paper in a tray to the
Note document cover/RSPF. If left open, parts desired size and then go to step 4. (p.39)
outside of the original will be copied black,
causing excessive use of toner.
4 Set the number of copies and other
copy settings, and then press the
3 Use the [ZOOM] selector keys ( )
[START] key ( ).
and [Copy ratio] keys ( , ) to
The copy will be delivered to the paper output
select the desired copy ratio. tray.
Selecting a preset ratio
Press the [ZOOM]
selector key ( ) to
select the preset ratios of
"AUTO","25%","50%","70
%","81%","86%","115%",
"122%","141%","200%"
and "400%".

Fine adjustment of the

ratio
Any ratio from 25% to
400% can be set in
increments of 1%.

49
COPY FUNCTIONS

SELECTING THE VERTICAL AND HORIZONTAL COPY

RATIOS SEPARATELY (XY ZOOM Copying)
The XY ZOOM feature allows the horizontal and vertical copy ratios to be changed independently.
Example: Reduction only in the horizontal direction.

Original Copy

• This feature cannot be used with ID card copy (p.65) and the 2 IN 1 or 4 IN 1 feature (p.61).
Note • To use the XY ZOOM feature with the DUAL PAGE COPY feature, set the DUAL PAGE COPY feature first and
then the XY ZOOM feature.
• The XY ZOOM feature cannot be used in combination with the AUTO IMAGE function.

Ratios that can be selected will vary depending on the position of the original.

Original position Selectable ratios

Document glass 25% – 400%
RSPF 50% – 200%

1 Place the original(s) in the document 4 Use the [Copy ratio] keys ( , ) to
feeder tray or on the document glass. change the copy ratio in the vertical
direction.
2 If the original is placed on the Press the [Copy ratio]
document glass, select the original keys ( , ) to adjust
size. (p.44) the ratio in increments of
1%.
After placing the original, be sure to close the The ratio appears in the
Note document cover/RSPF. If left open, parts
ratio display.
outside of the original will be copied black,
causing excessive use of toner.

3 Hold down the [ZOOM] key ( ) for

more than 5 seconds to set the ratio of
original.
XY-ZOOM Indicator ( ) 5 Press the [START] key ( ).
blinks.
The current value for the The selected ratio for the
vertical direction will vertical direction will be
appear in the ratio entered.
display. XY-ZOOM Indicator ( )
blinks.
The current value for the
horizontal direction will
appear in the ratio
display.

50
 COPY FUNCTIONS

6 Use the [Copy ratio] keys ( , ) to

change the copy ratio in the horizontal
direction.
Press the [Copy ratio] keys ( , ) to adjust
the ratio in increments of 1%.
The ratio appears in the display.

7 Press the [START] key ( ).

The selected ratio for the horizontal direction will

be entered and the number of copies can be set
in the display.

8 Set the number of copies and other

copy settings, and then press the
[START] key ( ).
The copy will be delivered to the paper output
tray.

Note
• To verify the copy ratios, press the [Copy
ratio] keys ( , ) and the selected
vertical ratios will be displayed, press the
[START] key ( ) after confirming. The
3
selected horizontal ratios will be displayed,
press the [START] key ( ) after
confirming.
• If you need to change the ratios, press the
[Copy ratio] keys ( , ), beginning
with the vertical ratio. (step 4)
• To cancel XY ZOOM copy, press the
[ZOOM] key ( ).

51
AUTOMATIC TWO-SIDED COPYING
(Model that has the duplex copy print function as standard feature only.)
Two originals placed on the document glass can be copied onto each side of a single sheet of paper. In addition, an
RSPF can be used to copy two originals onto one sheet of paper, or one two-sided original onto two sheets of paper,
or one two-sided original onto each side of one sheet of paper.

Original Paper Usable paper

One-sided original Two sides
A5R to A3
Document (8-1/2" x 11" to 11" x 17")
glass The bypass tray cannot be
used.

A5R, B5, B5R, A4, A4R, B4, A3

(8-1/2" x 11", 8-1/2" x 11"R,
One-sided original Two-sided original Two-sided original 8-1/2" x 13", 8-1/2" x 13-1/2",
Two sides One side Two sides 8-1/2" x 13-2/5", 8-1/2" x 14",
11" x 17")
• Special paper and 5-1/2" x
RSPF
8-1/2" paper cannot be
used.
• The bypass tray can only be
used when making
one-sided copies from
two-sided originals.

• The sizes of paper that can be loaded vary by country and region.
Note • To use paper in the bypass tray, make a two-sided copy as explained in "TWO-SIDED COPYING USING THE
BYPASS TRAY(FOR AR-7024)" (p.55).
• When performing automatic two-sided copying of a one-sided original, or one-sided copying of a two-sided
original, the image on the back can be rotated 180 degrees to reverse the top and bottom (Image rotation in
duplex copying). To rotate the image 180 degrees, enable the setting as explained in "IMAGE ROTATION IN
DUPLEX COPYING" (p.54) or in the system settings (p.93), and then follow the steps below. In particular, when
a one-sided vertical (portrait) original is placed in a horizontal orientation (B4 or A3 (8-1/2" x 14" or 11" x 17")
size) for two-sided copying, the top and bottom of the images on the front and back of the paper will be reversed,
and thus this function can be conveniently used to make the top and bottom of the images agree.
• Automatic two-side copy cannot be used in combination with ID card copy.

B4 or A3 Normal automatic If the orientation of

(8-1/2" x 14" or 11" x 17") two-sided copying two-sided copying
portrait original is changed
1

1 Orientation of the
2 placed original
The top and bottom of The top and bottom of the
the images on the front images on the front and
and back are reversed. back are the same.

52
 COPY FUNCTIONS

Using the document glass Using the RSPF

1 Place the original that you wish to 1 Place originals in the RSPF. (p.45)
copy onto the front side of the paper
on the document glass and close the If you place an odd number of originals for
document cover. one-sided to two-sided copying, the last page will
be one-sided.
After placing the original, be sure to close the
Note document cover/RSPF. If left open, parts When the machine is selected two-sided
outside of the original will be copied black, Note copies from two-sided originals mode or
causing excessive use of toner. one-sided copies from two-sided originals
mode, 5-1/2" x 8-1/2" size original cannot be
used. (This is because a 5-1/2" x 8-1/2"
2 Select the original size. (p.44) original cannot be reversed.)

3 Press the [ORIGINAL TO COPY] key 2 Press the [ORIGINAL TO COPY] key
( ), and make sure that the ( ) ( ) and select the two-sided copy
indicator is lit. mode that you wish to use.
• Two-sided copies from

3
one-sided originals

• Two-sided copies from

two-sided originals

• One-sided copies from

two-sided originals
4 Set the number of copies and other
settings, and then press the [START]
key ( ).
The data notification indicator ( ) blinks, and 3 Set the number of copies and other
the original is scanned into memory. copy settings, and press the [START]
key ( ).
• If you need to clear the data scanned into The copy will be delivered to the paper output
Note memory, press the [CLEAR] key ( ). tray.
• If you wish to cancel two-sided copying and
just make a copy of the first original, press
To cancel automatic two-sided copying, press
the [READ-END] key ( ). Note the [CLEAR ALL] key ( ).

5 When the start indicator lights, remove

the first original and then place the
original that you wish to copy onto the
back side of the paper on the document
glass. Close the document cover.
Place the second original
in the same orientation
as the first original.

1 2

The first original The second original

6 Press the [START] key ( ).

The copy will be delivered to the paper output

tray.

53
COPY FUNCTIONS

IMAGE ROTATION IN DUPLEX COPYING

This function is used to invert the top and bottom of the image on the front side of the paper during two-sided copying.

1 Hold down the [ORIGINAL TO COPY]

key ( ) until the ( ) indicator
blinks.
The currently set setting
code blinks in the first
digit of the number of
copies display.

2 Press a numeric key to enter the

setting code.
To enable the setting,
press [1] key. To disable
the setting, press [0] key.
The factory default
setting is "0".
The entered number
appears in the first digit
of the number of copies
display.

3 Press the [START] key ( ).

The selected setting

code stops blinking and
lights steadily.
This completes the
setting.

4 Press the [ORIGINAL TO COPY] key

( ) to exit the setting.
The display returns to the
normal number of copies
display.

"Image rotation in duplex copying" can also

Note be enabled or disabled in the system settings.
(p.94)

54
TWO-SIDED COPYING USING THE
BYPASS TRAY(FOR AR-7024)
To perform manual two-sided copying, follow these steps.
Example: Copying originals A and B onto each side of one sheet of paper

Original A Original B Copy

1 Copy original A. 3 Turn the copy of original A over, and

without changing the position of the
edge closest to you, insert it in the
bypass tray.

1 1
Insert the paper all the
way in. 3
Copied original A Original A 1
2
1

Copied
Original B original A
1
1

1
1

Copied original A Original A

Copied
2 Place original B as shown below. Original B original A

Vertically-oriented
original:
If the original is oriented
vertically, place it in the
2 same orientation as
original A.
Original B

• Copies made on the back side of paper

Horizontally-oriented Note should always be made one sheet at a time
original: using the bypass tray.
If the original is oriented • Straighten curled or wavy paper before
horizontally, place it with using it. Curled paper may cause misfeeds,
the top and bottom and
2

creases, or a poor-quality image.

left and right sides • After placing the original, be sure to close
reversed with respect to the document cover/RSPF. If left open,
Original B the placement of original parts outside of the original will be copied
A. black, causing excessive use of toner.

4 Select the bypass tray with the [TRAY]

key, and then press the [START] key
( ).
The copy is delivered to the paper output tray.

55
DUAL PAGE COPYING
A dual page original can be automatically separated into two pages during copying. This feature is convenient for
making copies of books and other dual page originals on individual sheets of paper.

Original Copy

• A4 (8-1/2" x 11") paper is used for dual page copying.

Note • When rotation copy is enabled, A4R (8-1/2" x 11"R) paper can also be used.
• Dual page copying can be enabled when Sort/Group copy (p.59).
• When used in combination with XY ZOOM copying, enlargement is not possible.
• Dual page copying cannot be used in combination with the following functions:
• Enlargement
• 2 IN 1 / 4 IN 1 copying
• Centre erase
• Automatic ratio selection cannot be used when dual page copying is used.
• Dual page copying cannot be selected when an original is placed in the RSPF.

1 Place the original on the document 3 Press the [DUAL PAGE COPY] key
glass, aligning the division between ( ).
the pages with the size marker ( A4 The dual page copy
( 81/2)). Close the document indicator lights.
cover/RSPF.
Copying will begin from
the page to the right of
the size marker.

B5 A4

4 Make sure that a paper tray with A4

• To keep the copies in the correct page order (8-1/2" x 11") size paper is selected.
Note when performing dual page copying over
multiple pages, make sure that the original
is always placed on the document glass 5 Set the number of copies and other
with the smaller page number to the right. copy settings, and press the [START]
• After placing the original, be sure to close key ( ).
the document cover/RSPF. If left open, The copy will be delivered to the paper output
parts outside of the original will be copied tray.
black, causing excessive use of toner.
To cancel dual page copying, press the
Note [DUAL PAGE COPY] key ( ).
2 Set the original size to A3 (11" x 17"). The DUAL PAGE COPY indicator ( )
will go off, indicating that the function is
cancelled.

56
INTERRUPTING A COPY RUN
(Interrupt Copying)
A copy run can be temporarily interrupted to allow another copy job to be performed. When the other job is finished,
the copy run will resume using the original copy settings.

Sort/group/rotate sort copying, 2 IN 1 / 4 IN 1 copying, two-sided copying, or ID card copying cannot be performed
Note as an interrupt copy job. System settings and scanning function are also not available when interrupt copying.

1 Press the [INTERRUPT] key ( ) to 4 When the copy job is finished, press
interrupt the copy run. the [INTERRUPT] key ( ) and remove
The INTERRUPT the original(s).
indicator will light up and The INTERRUPT indicator will go off, indicating
the machine will revert to that the interrupt function is no longer operating.
the initial settings. (p.37) The copy settings will automatically revert to the
The INTERRUPT settings selected for the copy run before the run
indicator will blink until was interrupted.
the current copy run
stops.
5 Replace the previous original(s) and

If "Auditing mode" is enabled:

press the [START] key ( ).
The interrupted copy run will resume. 3
Note "- - -" will appear in the number of copies
display. Enter your 3-digit account number.
Copying will not be possible unless a correct
account number is entered. (p.94)

2 Remove the previous original(s) and

place the original(s) of the interrupt
copy job.

3 Set the number of copies and other

copy settings and then press the
[START] key ( ).

57
CONVENIENT COPY FUNCTIONS
This section explains major convenient copy functions.

ROTATING THE IMAGE 90 DEGREES (Rotation Copy)

When "Auto paper select mode" or "automatic ratio selection" are in operation and the original is placed in a different
orientation (vertical or horizontal) than the paper, the original image will be automatically rotated 90 degrees to
enable correct copying onto the paper.
This function is convenient for copying B4 or A3 (8-1/2" x 14" or 11" x 17") originals, which can only be placed
horizontally, onto paper that is loaded vertically.
The rotation copy function is initially enabled. It can be disabled in the system settings. (p.93)

• Rotation copy will not operate when a copy is enlarged to a paper size greater than A4 (8-1/2" x 11"). In this
Note case, place the original in the same orientation as the paper.
• When 2 IN 1 / 4 IN 1 copy is used (p.61), rotation copy will operate even if disabled in the system settings.

Orientation of Orientation of Copy

the placed original the loaded paper

58
 COPY FUNCTIONS

SORT COPY/GROUP COPY/ROTATE SORT

When copying a multi-page original, you can select the output method.

• The machine can scan standard originals (A4 (8-1/2" x 11")) with approximately 160 pages, however, the
Note number will vary for photos and other types of originals. Less pages can be scanned for interrupt copying.
• Only A4, B5 and 8-1/2" x 11" paper sizes can be used for rotation sort.

Function name Description Icon

Copies of multiple original pages

Sort copy
can be sorted into sets.

Copies of multiple original pages

3
Group copy
can be grouped by page.

A multi-page document can be

rotate sort sorted into sets and rotated before
output.

Paper for rotation sort

To use rotation sort, the same size of paper must be loaded in the vertical orientation in one tray, and in the
horizontal orientation in another tray.
For example, load A4 size paper vertically in tray 1, and load A4 size paper horizontally in the bypass tray.

59
COPY FUNCTIONS

Using the document glass Using the RSPF

1 Place the first original. (p.44) 1 Place the originals. (p.45)

Sort mode is normally the default output mode,

2 Select the original size. (p.44) and thus the RSPF and SORT indicators light up.
• If "Sort auto select" has been set to "1:
Note OFF" in the system settings, follow the
3 Press the [SORT/GROUP/ROTATE steps below to select sort mode.
SORT] key ( ) to select the desired • "Sort auto select" can also be used to
mode. change the default output mode (p.95).

• SORT/GROUP
The modes are 2 Press the [SORT/GROUP/ROTATE
selected in the order
SORT] key ( ) to select the
"SORT" ( ), desired mode.
"GROUP" ( ), • SORT/GROUP
"Off". The modes are
• ROTATE SORT selected in the order
Hold down the "SORT" ( ),
[ROTATE SORT] key "GROUP" ( ),
"Off".
( ) for more than
• ROTATE SORT
5 seconds until the
Hold down the
ROTATE SORT [ROTATE SORT] key
indicator ( ) ( ) for more than
appears, and set the 5 seconds until the
selected paper tray. ROTATE SORT
indicator ( )
4 Set the number of copies and other appears, and set the
selected paper tray.
settings, and then press the [START]
key ( ).
The data notification indicator ( ) blinks, and 3 Set the number of copies and other
settings, and then press the [START]
the original is scanned into memory.
key ( ).
The copies are delivered to the paper output tray.
5 When the start indicator lights,
• To cancel the Sort/Group copy job, press
replace the original with the next
Note the [CLEAR] key ( ).
original, and then press the [START] • To cancel Sort or Group mode, press the
key ( ). [SORT/GROUP] key ( ) repeatedly
Repeat step 5 until all originals have been until the SORT/GROUP indicators
scanned into memory. ( / ) are both off.

To clear the data in memory, press the

Note [CLEAR] key ( ).
If the memory becomes full
• If the memory becomes full while scanning the
6 When all originals have been originals, the ERROR indicator ( ) will light
scanned, and then press the up, "FUL" will appear in the number of copies
[READ-END] key ( ). display, and the machine will stop copying.
The copies are delivered to the paper output tray. • To copy the originals that have been scanned up
to that point, press the [START] key ( ).
• To cancel the Sort/Group copy job, press • To clear the data that has been scanned into
Note the [CLEAR] key ( ). memory, press the [CLEAR ALL] key ( ) or the
• To cancel Sort or Group mode, press the [CLEAR] key ( ).
[SORT/GROUP] key ( ) repeatedly If the paper output tray becomes full
until the SORT/GROUP indicators When the maximum number of pages (about 250
( / ) are both off. pages) that can be held in the paper output tray
are output, copying will temporarily stop. When this
happens, promptly remove the copies and press
the [START] key ( ) to resume copying.

60
 COPY FUNCTIONS

COPYING MULTIPLE ORIGINALS ONTO A SINGLE

SHEET OF PAPER (2 IN 1 / 4 IN 1 Copy)
Multiple originals can be copied onto a single sheet of paper in a selected layout pattern.
This function is convenient for compiling multi-page reference materials into a compact format, or for providing an
overview of all pages of a document on a single page.

2 IN 1 COPY 4 IN 1 COPY

Pattern 1 Pattern 2
Pattern 1 Pattern 2 Pattern 3 Pattern 4

• First select the layout pattern as explained in "Setting the layout pattern" (p.62), and "Border line for 2 IN 1 / 4 IN 1"
Note (solid line or broken line) in the system settings (p.93). When finished, follow the steps below.
• An appropriate ratio setting will be automatically selected based on the size of the originals, the size of the
paper, and the selected number of originals. When using the document glass, reduction is possible to 25%.
When using the RSPF, reduction is possible to 50%. Certain combinations of original size, paper size, and
number of images may result in images being cut off.
• Even if "Rotation copy" is disabled in the system settings, the original images may be rotated if necessary
depending on their orientation and the orientation of the paper.
3
• 2 IN 1 / 4 IN 1 copy cannot be used in combination with dual page copying (p.56), XY Zoom (p.50), margin shift
(p.63), or erase copy. (p.64)

Using the document glass

1 Place the first original. (p.44) 5 When the start indicator lights,
replace the original with the next
original, and then press the [START]
2 Select the original size. (p.44)
key ( ).
Repeat step 5 until all originals have been
If the original size was not selected, 2 IN 1 / 4 IN
scanned into memory.
1 copy cannot be used.
To clear the data in memory, press the
Note
3 Press the [2 IN 1 / 4 IN 1] key ( ) to [CLEAR] key ( ).
select the desired mode.
The mode is selected in
the order "2 IN 1"
6 When all originals have been scanned,
press the [READ-END] key ( ).
( ), "4 IN 1" ( ),
The copy is delivered to the paper output tray.
"Off".
• To cancel 2 IN 1 / 4 IN 1 copying, press the
Note [CLEAR] key ( ).
• To cancel 2 IN 1 / 4 IN 1 copy mode, press
the [2 IN 1 / 4 IN 1] key ( ) repeatedly
4 Set the number of copies and other until the 2 IN 1 / 4 IN 1 indicators
( / ) are both off.
settings, and then press the [START]
key ( ).
Using 2 IN 1 / 4 IN 1 copy in combination with
The data notification indicator ( ) blinks, and
sort copy
the original is scanned into memory.
• When 2 IN 1 / 4 IN 1 copying is used, the group
function (p.49) is automatically selected for output.
• If 2 IN 1 / 4 IN 1 copying is selected after sort
copying is selected, the copies will be sorted into
sets.

61
COPY FUNCTIONS

Using the RSPF

1 Place the originals. (p.45)

Note
• To cancel 2 IN 1 / 4 IN 1 copying, press the
[CLEAR] key ( ).
• To cancel 2 IN 1 / 4 IN 1 copy mode, press
2 Press the [2 IN 1 / 4 IN 1] key ( ) to the [2 IN 1 / 4 IN 1] key ( ) repeatedly
until the 2 IN 1 / 4 IN 1 indicators
select the mode.
( / ) are both off.
The mode is selected in
the order "2 IN 1" If the memory becomes full
( ), "4 IN 1" ( ), • If the memory becomes full while scanning the
"Off". originals, the ERROR indicator ( ) will light
up, "FUL" will appear in the display, and the
machine will stop copying.
• To copy the originals that have been scanned up
to that point, press the [START] key ( ).
• To clear the data that has been scanned into
3 Set the number of copies and other memory, press the [CLEAR ALL] key ( ) or the
settings, and press the [START] key ( ). [CLEAR] key ( ).
The copy is delivered to the paper output tray.

Setting the layout pattern

You can select the layout pattern for copying 2 original pages or 4 original pages onto one sheet of paper.
The available layout patterns are shown on the first page of this section.

Note The layout pattern can also be selected in the system settings. (p.94)

1 Use the [2 IN 1 / 4 IN 1] key ( ) to 2 Select the setting code by pressing a

access the setting. numeric key.
To select "Pattern 2",
Selecting the layout for 2 IN 1 copy press the [2] key.
With the 2 IN 1 / 4 IN 1 indicators off, hold down the
[2 IN 1 / 4 IN 1] key ( ) until the 2 IN 1 indicator
( ) blinks.
The setting code of the
currently selected pattern
will blink in the first digit Function Setting code (p.94)
of the number of copies
* 1 (Pattern 1)
display. 2 IN 1 layout
2 (Pattern 2)
* 1 (Pattern 1)
4 IN 1 layout 2 (Pattern 2)
3 (Pattern 3)
4 (Pattern 4)
Selecting the layout for 4 IN 1 copy See page 61 for layout pattern.
With the 2 IN 1 indicator lit ( ), hold down the The factory default settings are indicated by " * ".
[2 IN 1 / 4 IN 1] key ( ) until the 4 IN 1 indicator The entered number blinks in the first digit of the number of
( ) blinks. copies display.
The setting code of the
currently selected pattern 3 Press the [START] key ( ).
will blink in the first digit
of the number of copies The selected setting code stops blinking and
display. lights steadily. This completes the setting.

4 Press the [2 IN 1 / 4 IN 1] key ( ) to

exit the setting.
The display returns to the number of copies display.
62
 COPY FUNCTIONS

CREATING MARGINS WHEN COPYING (Margin Shift)

The MARGIN SHIFT feature, in its initial setting, automatically shifts the text or image to increase the margin by
approximately 10mm (1/2").
The location of the margin to be increased can be selected to be either at the left edge or the top of the page.

Margin

A Margin
A A
Original Left Edge Top Edge

• The margin width can be changed in the system settings. (p.94)

Note • Note that a margin is created by shifting the image, and thus if the image is shifted too far, the edge of the image
may be cut off.
• If the ORIGINAL SIZE indicator blinks when margin shift is selected, rotate the original so that it is in the same
orientation as the blinking ORIGINAL SIZE indicator.
• Top Edge can not be used in AR-7024.

1 Place the original(s). 4 Set the number of copies and other

settings, and then press the [START]
3
If you are using the key ( ).
document glass, place The copy is delivered to the paper output tray.
the side of the original
where you wish to create To cancel margin shift, press the [MARGIN
the margin on the right. Note SHIFT] key ( ) repeatedly until the
MARGIN SHIFT indicator ( ) is off.
1

If you are using the Select the location of the margin

RSPF, place the side of
the original where you
wish to create the margin
1 Hold down the [MARGIN SHIFT] key
( ) until the MARGIN SHIFT
on the right.
indicator ( ) blinks.
The currently selected setting code for the margin
position blinks in the number of copies display.

2 If the original is placed on the document 1: Left edge 2: Top edge

glass, select the original size. (p.44)
When using the RSPF, make sure that the same
size as the size of the placed original appears in 2 Press the [1] key or the [2] key, and
the size display.
then press the [START] key ( ).
The selected setting code for the margin position
lights.
3 Press the [MARGIN SHIFT] key ( ).

The margin indicator

3 Press the [MARGIN SHIFT] key ( ).
lights.
The MARGIN SHIFT indicator ( ) stops
blinking.

63
COPY FUNCTIONS

ERASING SHADOWS AROUND THE EDGES OF A

COPY (Erase Copy)
O This feature is used to erase shadows that appear around the edges of copies of books and other thick originals.
(EDGE ERASE)
O The feature can also erase the shadow that appears down the centre of books and other originals that open up.
(CENTRE ERASE)
O The factory default setting for the width of the erasure is approximately 10 mm (1/2"). The width can be changed
in the system settings. (p.94)

EDGE ERASE

EDGE + CENTRE ERASE

Original Copy

CENTRE ERASE
Original Copy

Original Copy

• Centre erase cannot be used in combination with dual page copy.

Note • Erase copy cannot be used in combination with 2 IN 1 / 4 IN 1 copy. (p.61)
• Erase copy cannot be used when the paper is a special size or copying from the bypass tray.
• Note that if the width of the erasure is too large, the edge of the image may be partially erased.

1 Place the original(s). (p.44) 4 Set the number of copies and other
settings, and then press the [START]
key ( ).
2 If the original is placed on the
The copy is delivered to the paper output tray.
document glass, select the original
size. (p.44) • To cancel erase copy, press the [ERASE]
When using the RSPF, make sure that the same Note key ( ) repeatedly until the ERASE
size as the size of the placed original appears in indicators ( / ) are both off.
the size display. • If the original size was not selected in step
2, erase copy cannot be used.

3 Press the [ERASE] key ( ) to select

the desired erase mode.
To select the "EDGE +
CENTRE ERASE" mode,
press the [ERASE]
key( ) repeatedly
until the ERASE
indicators ( ) lights
up.

64
 COPY FUNCTIONS

ID CARD COPY
You can copy the front and back sides of ID card onto a page through this function. The specified patterns of ID card
copy are shown as follows.
Pattern 1 Pattern 2

Front

Centre Line

Front

Back
Back

Note
• Select the layout patterns as explained in "ID card" of SYSTEM SETTINGS (p.95) first, then follow the steps
below to perform the copy. For changing a system setting, refer to "SELECTING A SETTING FOR A SYSTEM
SETTING" (p.96).
3
• ID card copy feature cannot be used in combination with interrupt copy, two-sided copy, dual page copy,
XY-zoom, margin shift, edge + centre erase, 2 in 1/4 in 1, sort/group and rotation copy functions.
• The following paper sizes can be used:
Pattern 1: A4 (8-1/2''x11'') is recommended.
Pattern 2: A5 to A3 ((5-1/2''x8-1/2'' to 11"x17"). (A5 (5-1/2''x8-1/2'') can only be used in bypass tray.)
• The default system setting of the layout patterns as explained in "ID card" is "0: Auto Select", when using
A4/B5/16K/B4/8K/A3 paper, pattern 1 can be performed automatically, when using other than the above paper
size, pattern 2 can be performed automatically.
• When using Pattern 1, the image may cut off even if using standard paper size.
• In ID card mode, refer to "CUSTOMISING SETTINGS (System Settings)" (p.93), if you want to set the number of
copies. Scan area is: X: 98mm, Y: 66mm.
• Auto paper selection and auto tray switch are invalid in ID card copy mode. Please select paper and tray
manually.
• The ID card should be placed 5mm from the original size scale in order that the image will not be cut off when
copying.
• For ID card copy, enlargement ratios can be selected. However, depending on the paper size, copy image may
be an omission.

1 Press the [ID CARD COPY] key. 3 Turn the ID card to the other side, and
press the [START] key ( ).
The ID CARD COPY When scan finished, Copy will begin.
indicator will light up.
To cancel ID card copy, press the [CLEAR
Note ALL] key ( ) and make sure the ID CARD
COPY indicator is off.

2 Place the ID card on the document

glass, align with the ID card mark, and
press the [START] key ( ).
When scanning, ORIGINAL DATA indicator will
blink, when scan is finished, ORIGINAL DATA
indicator will go off and one side of the ID card is
scanned into memory. (In this case, print will start
if pressing [READ-END] key ( ).)

65
 Chapter 4

4 PRINTER FUNCTIONS

This chapter explains how to use the printer functions.

The procedure for loading paper is the same as for loading copy paper. See "LOADING PAPER" (p.38).

• Print jobs received while the machine is copying or scanning will be stored in memory. When the copy job is
Note finished, the print jobs will begin printing.
• Printing is not possible when the front or side cover is opened for machine maintenance, or when a misfeed
occurs or the machine runs out of paper or toner, or when the drum cartridge reaches its replacement time.
• If an original misfeed occurs in the RSPF, printing will not be possible until the misfed original is removed and
the RSPF is restored to a usable state.

BASIC PRINTING
The following example explains how to print a document from WordPad.
Before printing, make sure that the correct size of paper for your document has been loaded in the machine.

1 Make sure that the ONLINE indicator 4 Make sure that "XX-xxxx" is selected
on the operation panel is lit. as the printer.
If you need to change any print settings, click the
If the ONLINE indicator is "Preferences" button to open the printer driver
not lit, press the [ONLINE] setup screen.
key ( ).
The printer driver
setup screen will
appear.

When the indicator is:

• Lit, the machine is online and ready to print, or is
"PRINTER DRIVER SETTING SCREEN" (p.69)
printing.
"SETTING ADVANCED PRINT FUNCTIONS" (p.70)
• Off, the machine is off-line and cannot print.

2 Start WordPad and open the 5 Click the "Print" button.

document that you wish to print. Printing begins. When the machine is connected
USB and the print job starts, print status window
will appear.
3 Select "Print" from the application's "OUTLINE OF THE PRINT STATUS WINDOW"
(p.76)
"File" menu.
The print job will be delivered to the output tray.
The "Print" dialog box will appear.

66
 PRINTER FUNCTIONS

If the tray runs out of paper during printing

Add paper to the tray or press the [TRAY] key to select a different tray, and then press the [ONLINE] key ( ) to
resume printing.
Note that if the "Auto tray switching" setting in the system settings is enabled on a model that has two or more paper
trays and there is the same size of paper in another tray, the machine will automatically switch to the other tray and
continue printing.

Pausing a print job

To pause a print job during printing, press the [ONLINE] key ( ) on the operation panel to switch the machine
off-line. Printing will be paused and the ONLINE indicator will blink.
• To cancel a print job, press the [CLEAR] key ( ) or the [CLEAR ALL] key ( ).
• To resume printing, press the [ONLINE] key ( ) to switch the machine online.

When "Paper Source" is set to "Auto Select"

If "Paper Source" is set to "Auto Select" in the "Paper" tab of the printer driver setup screen and the correct size of
paper for a print job is not loaded in the machine, the printing procedure will vary depending on the "Use Close
Paper Size" setting in the system settings (p.95).

When "Use close paper size" is disabled

You can press the [TRAY] key to select a tray manually, or load paper in the bypass tray, and press the [ONLINE]
key ( ) to begin printing.
* The paper sizes that appear in the operation panel will vary by country and region.

When "Use close paper size" is enabled

Printing will take place using a size of paper that is close to the size of the print image. 4
• For limitations on copying in print mode, scanner mode limitations, and print mode limitations in copy and
Note scanner mode, see "OPERATION IN COPY, PRINTER, AND SCANNER MODES" (p.43).
• The print image is automatically rotated to fit the paper in the event that the paper is loaded in an orientation
different from the print image.

67
PRINTER FUNCTIONS

OPENING THE PRINTER DRIVER FROM THE "Start"

BUTTON
You can open the printer driver and change the printer driver settings from the Windows "Start" button. Settings
adjusted in this way will be the initial settings when you print from an application. (If you change the settings from the
printer driver setup screen at the time of printing, the settings will revert to the initial settings when you quit the
application.)

1 Click the "Start" button ( ), click

"Windows System", click "Control
Panel", and then click "View devices
and printers".
• In Windows Server 2012, click the "Control
Panel" → "Hardware" → "Devices and Printers"
→ "Printers".
• In Windows 8.1, click the ( ) icon in the start
screen, then click the "Control Panel" →
"Hardware and Sound" → "View devices and
printers".

2 Right-click the "XX-xxxx" printer

driver icon, and then click "Printer
properties".

3 Click the "Preferences" button in the

"General" tab.
The printer driver setup screen will appear.
"PRINTER DRIVER SETTING SCREEN" (p.69)

68
PRINTER DRIVER SETTING
SCREEN
Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When
a restriction is in effect, an information icon ( ) will appear next to the setting. Click the icon to view an
explanation of the restriction.

5 4
6

7 8 9

Note The settings and the image of the machine will vary depending on the model.

1 Tab 7 "OK" button

The settings are grouped on tabs. Click on a tab to Click this button to save your settings and exit the
bring it to the front. dialog box.
2 Checkbox 8 "Cancel" button
Click on a checkbox to activate or deactivate a Click this button to exit the dialog box without
function. making any changes to the settings.
3 Print setting image 9 "Help" button
This shows the effect of the selected print settings.
Click this button to display the help file for the
4 Drop-down list printer driver.
Allows you to make a selection from a list of
choices.
5 Image of paper trays
The tray selected in "Paper Selection" in the
"Paper" tab appears in blue. You can also click on
a tray to select it.
6 Check button
Allows you to select one item from a list of options.

69
SETTING ADVANCED PRINT
FUNCTIONS
This section explains major advanced print functions.
The explanations assume that the paper size and other basic settings have already been selected. For the basic
procedure for printing and the steps for opening the printer driver, see "BASIC PRINTING" (p.66).

PRINTING MULTIPLE PAGES ON ONE PAGE (N-Up Printing)

This function can be used to reduce the print image and print multiple pages on a single sheet of paper.
This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you
want to conserve paper. This function can also be used in combination with two-sided printing for maximum
conservation of paper.
The following print results will be obtained, depending on the order selected.

Print results
N-Up Top To Bottom
(Pages per sheet) Left To Right Right To Left (when the print orientation is
landscape)

2-Up
(2 pages per
sheet)

N-Up
Right, and Down Down, and Right Left, and Down Down, and Left
(Pages per sheet)

4-Up
(4 pages per
sheet)

6-Up
(6 pages per
sheet)

In PCL6 or PS printer driver, 8-Up, 9-Up, and 16-Up can be selected. The page orders are the same as for 4-Up. In
Note a Windows environment, the page order can be viewed in the print image in the printer driver properties window.

1 Click the "Main" tab in the printer 3 Select the order of the pages.
driver setup screen.

2 Select the number of pages per sheet.

If you wish to print

borderlines, check the
"Border" box.

70
 PRINTER FUNCTIONS

FITTING THE PRINTED IMAGE TO THE PAPER

(Fit To Paper Size)
The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine.
Follow the steps shown below to use this function. The explanation below assumes that you intend to print an A3 or
Ledger size document on A4 or Letter size paper.

1 Click the "Paper" tab in the printer 4 Select the actual size of paper to be
driver setup screen. used for printing (A4 or Letter).
The size of the printed image will be
2 Select the original size (A3 or Ledger) automatically adjusted to match the paper loaded
in the machine.
of the print image in "Paper Size".
Paper Size: A3 or Ledger
Fit To Paper Size: A4 or Letter

3 Check the "Fit To Paper Size" button.

A3 or Ledger A4 or Letter size
size document paper
(Paper Size) (Fit To Paper
Size)
4

ROTATING THE PRINT IMAGE 180 DEGREES

(Rotate 180 degrees)
The feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one
orientation (such as envelopes).

ABCD
ABCD

1 Click the "Main" tab in the printer 2 Check the "Rotate 180 degrees" box.
driver setup screen.

71
PRINTER FUNCTIONS

ENLARGING/REDUCING THE PRINT IMAGE (Zoom)

This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small
image or add margins to the paper by slightly reducing an image.

Note The "Zoom" setting is not available when "N-Up Printing" is selected.

1 Click the "Paper" tab in the printer 3 Select the zoom ratio.
driver setup screen.
Directly enter a number or
2 Select "Zoom" and click the click the button to change
the ratio in increments of 1%.
"Settings" button.
The actual paper size to be
used for printing can be
selected from the pop-up
menu.
• You can also select [Upper Left] or [Centre]
Note for the base point on the paper.
• When using the PS printer driver
(Windows), you can set the width and
length percentages separately to change
the proportions of the image. (XY-Zoom)

PRINTING FAINT TEXT AND LINES IN BLACK

(Text To Black/Vector To Black)
When printing a colour image, colour text and lines that are faint can be printed in black. (Raster data such as bitmap
images cannot be adjusted.) This allows you to bring out colour text and lines that are faint and difficult to see.

ABCD ABCD

1 Click the "Advanced" tab in the printer 2 Check the "Text To Black" box and/or
driver setup screen. the "Vector To Black" box.
• "Text To Black" can be
selected to print all text
other than white text in
black.
• "Vector To Black" can be
selected to print all vector
graphics other than white
lines and areas in black.

72
 PRINTER FUNCTIONS

ADJUSTING THE BRIGHTNESS AND CONTRAST OF

THE IMAGE (Image Adjustment)
The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These
settings can be used for simple corrections when you do not have image editing software installed on your
computer.

1 Click the "Advanced" tab in the printer 3 Adjust the image settings.
driver setup screen.
To adjust a
2 Click the "Image Adjustment" button. setting, drag the
slide bar or
click the or
button.

ADDING A WATERMARK TO PRINTED PAGES (Watermark)

Faint shadow-like text can be added to the background of the printed image as a watermark. The size, density, and
angle of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an
original watermark.
4

1 Click the "Watermarks" tab in the 2 Select the watermark settings.

printer driver setup screen.

Select a stored
watermark from
the pull-down
menu. You can
click the "Edit"
button to edit the
font and select
other detailed
settings.

If you wish to create a new watermark, enter

Note the text of the watermark in the "Text" box and
click the "Add" button.

73
PRINTER FUNCTIONS

TWO-SIDED PRINTING
(Model that has duplex copy / print function as
standard feature only)
The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly
convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper.

• When using two-sided printing, select a source for the "Paper Source" in the "Paper" tab.
Note • When using PCL6 or SPLC printer driver, Two-Sided printing can only be taked place by using bypass tray. (If you
have any questions, please contact your authorised service representative.)

Paper orientation Printing result

2-Sided (Book) 2-Sided (Tablet)

Vertical

2-Sided (Book) 2-Sided (Tablet)

Horizontal

The pages are printed so that they can be The pages are printed so that they can be
bound at the side. bound at the top.

1 Click the "Main" tab in the printer 2 Select "2-Sided(Book)" or

driver setup screen. "2-Sided(Tablet)".

In PCL6 or PS printer driver, you can also

Note select [Pamphlet Style].

74
SAVING FREQUENTLY USED PRINT
SETTINGS
Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used
settings under an assigned name makes it easy to select those settings the next time you need to use them.

SAVING SETTINGS AT THE TIME OF PRINTING

(User Settings)
Settings can be saved from any tab of the printer driver properties window. Settings configured on each tab are
listed at the time of saving, allowing you to check the settings as you save them.
For the steps for opening the printer driver, see "BASIC PRINTING" (p.66).

1 Configure print settings on each tab 2 After checking the displayed settings,
and click the "Save" button on any enter a name for the settings
tab. (maximum of 20 characters).

• Up to 30 sets of user settings can be saved.

Note • A watermark that you created cannot be
saved in user settings.

3 Click the "OK" button.

4

Using saved settings

Select the user settings that you wish to use on any tab.

Deleting saved settings

Select the user settings that you want to delete in "Using saved settings" (above), and click the "Delete" button.

75
OUTLINE OF THE PRINT STATUS
WINDOW
When printing begins, the Print Status Window automatically opens.
The Print Status Window is a utility that monitors the machine and shows the name of the document being printed
and any error messages that occur.

1 Status window 3 Tab

Provides information on the current status of the
Click a tab to bring it to the front. The "Options" tab
printer.
allows you to select display options for the Print
2 Status icon Status Window.
The status icons appear to alert you to printer 4 Document Name
errors. Nothing appears when printing is taking
Shows the name of the document currently being
place normally.
printed.
The icons are explained below. Follow the 5
instructions in the status window to solve the "Cancel Job" button
problem. Printing can be cancelled by clicking this button
before the machine receives the job.
Icon Print Status 6 "Help" button
Click this button to display the help file for the Print
An error has occurred that requires Status Window.
immediate attention. 7 "Close" button
Click this button to close the Print Status Window.

An error has occurred that requires

attention soon.

The Print Status Window can be used only when the machine is connected with a USB cable. When the machine is
Note connected to a network, use the print status monitor downloaded from the Web site.

76
BASIC PRINTING (MAC)
The printer expansion kit, the network expansion kit and the PS3 expansion kit must be installed and the machine
must be connected to a network.

Before printing, make sure that the correct size of paper for your document has been loaded in the machine.

1 Start the application and open the 4 Select print settings.

document that you wish to print.
Click and select the settings that you wish to
configure from the pull-down menu. The
2 Select "Print" from the application's
corresponding setting screen will appear.
"File" menu. [

XX-xxxx

3 Make sure that the correct printer is

selected.
XX-xxxx

• The machine name that appears in the

Note
The settings vary depending on the operating
system version, the printer driver version, and
the application.
4
Note "Printer" menu is the name that was entered
when the settings were configured from the 5 Click the "Print" button.
"Software CD-ROM". Unless the name was
changed when configuring the settings, it will
be "XX-xxxx" (where "XX-xxxx" is a sequence XX-xxxx

of characters that varies depending on your

machine).
• The Print window varies depending on the
operating system version, the printer driver
version, and the application.

Printing begins.

77
 Chapter 5

5 SCANNER FUNCTIONS

This chapter explains how to use the scanner functions.

• Scanning is not possible when the front or side cover is opened for machine maintenance, or when a misfeed
Note occurs or the machine runs out of paper or toner, or when the drum cartridge reaches its replacement time.
• If an original misfeed occurs in the RSPF, scanning will not be possible until the misfed original is removed and
the RSPF is restored to a usable state.

SCANNING OVERVIEW
The flow chart shown below provides an overview of scanning.

Scanning from a
Scanning from the machine*1 TWAIN*2-compliant or
WIA*3, *4-compliant application

Place the original in the scanning position

For more information, refer to "SCANNING USING THE KEYS ON THE MACHINE" (p.79).

To perform "Scan to USB memory", connect a USB

memory to the machine.
Start up a TWAIN-compliant or WIA-compliant
Or to prepare for using Sharpdesk Mobile, select the
application, and select the machine's scanner
machine in Sharpdesk Mobile and tap [Scan].
driver.
If the machine is connected to a network, make sure
the machine and network are correctly connected.

Change the machine to scanner mode and select

the scan menu. (ScanMenu SC1: to ScanMenu
SC6:) Set the scan preferences

Set the scan preferences

(only if the preferences are set to appear)
Scanning
Scanning "SCANNING FROM A TWAIN-COMPLIANT
APPLICATION" (p.86)
"OUTLINE OF BUTTON MANAGER" (p.80) "SCANNING FROM A WIA-COMPLIANT
"SENDING OVER A NETWORK, TO A USB APPLICATION (Windows 8.1/10)" (p.90)
MEMORY DEVICE, OR TO A MOBILE DEVICE"
(p.82)

*1 To scan using the machine's operation panel, you must first install Button Manager and establish the appropriate settings in the
Control Panel. For details, see "SETTING UP BUTTON MANAGER" (p.24). Button Manager cannot be used when the network
function can be used. To use Scan to e-mail/Scan to FTP/Scan to USB/Scan to Desktop (Sharpdesk)/Sharpdesk Mobile, set on
the Web page.
*2 TWAIN is an international interface standard for scanners and other image acquisition devices. By installing a TWAIN driver on
your computer, you can scan and work with images using a variety of TWAIN-compliant applications.
*3 WIA (Windows Imaging Acquisition) is a Windows function that allows a scanner, digital camera or other imaging device to
communicate with an image processing application. The WIA driver for this machine can only be used in Windows 8.1/10.
*4 WIA cannot be used on models with the network expansion kit installed.

78
SCANNING USING THE KEYS ON
THE MACHINE
USING BUTTON MANAGER
When scanning is performed by this method, the application that has been set in BUTTON MANAGER will
automatically start and the scanned image will be pasted into the application. For the steps to allocate applications
using the BUTTON MANAGER or other settings, see "BUTTON MANAGER SETTINGS" (p.81).
• If the machine is in copy mode, press the [SCAN] key ( ) to switch to scanner mode and clear the previously
Note set copy settings.
• When the network expansion kit is installed or the machine is equipped standard with the network function, you
can save scanned data in a USB memory device (Scan to USB memory), save scanned data in a mobile device
using Sharpdesk Mobile (Scan to Sharpdesk Mobile), or send scanned data over the network (Scan to E-mail,
Scan to FTP, Scan to Desktop). For details, see "SENDING OVER A NETWORK, TO A USB MEMORY
DEVICE, OR TO A MOBILE DEVICE" (p.82).

Scanning from the operation panel of the machine

1 Press the [SCAN] key ( ). 3 Press the [SCAN MENU] key to begin
scanning.
When the SCAN indicator Scanning will start and the
lights up, the machine scanned data will be
enters scanner mode. transferred to the
application.
The target application can
be selected by the [SCAN
MENU] key.
For the default application

2 Place the original(s) that you wish to

allocated to each key, see
"BUTTON MANAGER
SETTINGS" (p.81).
5
scan on the document glass/RSPF.
The number of copies
[When scanning from the document glass] display will show the
number of the [SCAN
Place the original face
mark MENU] key that you
down on the document
Original size scale pressed, and the number
glass. Align the corner of
will light and the DATA
the original with the tip of
indicator will be blinking.
the arrow mark ( ) on
the document glass scale.

• To return to copy mode from scanner mode,

Note press the [SCAN] key ( ) or [CLEAR
ALL] key ( ).
[When scanning from the RSPF] • For limitations on copying and printing in
Set the original(s) face up scanner mode, and scanner mode while
copying or printing, see "OPERATION IN
in the document feeder
COPY, PRINTER, AND SCANNER
tray. MODES" (p.43).

79
SCANNER FUNCTIONS

OUTLINE OF BUTTON MANAGER

BUTTON MANAGER is a software utility that allows you to use the scanner function at the machine. BUTTON
MANAGER allows you to configure six sets of scanning settings as a scan menu on the machine.
To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting.
To begin scanning using the machine's operation panel, settings must be established in the Control Panel after
BUTTON MANAGER is installed. For information on installing BUTTON MANAGER and establishing the Control
Panel settings, see "SETTING UP BUTTON MANAGER" (p.24). For information on scanning using the machine's
operation panel, see "SCANNING USING THE KEYS ON THE MACHINE" (p.79).
You can use BUTTON MANAGER to select and change the functions of the six scan menus. Refer to "BUTTON
MANAGER SETTINGS" (p.81).

5 6 7 8

1 Tab 5 "OK" button

Click to set scan menu options. Each tab contains Click to save your settings and exit the dialog box.
scan settings for the scan menu. 6 "Cancel" button
2 "Application Selection" area Click this button to exit the dialog box without
Select the start-up application here. making any changes to the settings.
3 "Show TWAIN setting screen when scanning" 7 "Apply" button
Checkbox Click to save your settings without closing the
You can select whether or not the TWAIN screen is dialog box.
shown. When the checkbox is selected, the TWAIN 8 "Help" button
screen appears when scanning is executed to let
Click this button to display the help file for BUTTON
you adjust the scanning conditions.
MANAGER.
4 "Scan Setup" area
Set the scan conditions.
Some applications may limit your choice of
Note settings.

80
 SCANNER FUNCTIONS

BUTTON MANAGER SETTINGS

Once installed, BUTTON MANAGER normally runs in the background in the Windows operating system. If you need
to change BUTTON MANAGER settings, follow the steps below.
For details on BUTTON MANAGER settings, see BUTTON MANAGER Help.
"OUTLINE OF BUTTON MANAGER" (p.80)

1 Right-click the BUTTON MANAGER 4 Set up the "Colour Mode", "Edge" and
icon ( ) on the task bar, and select other scan settings in the "Scan
"Settings" from the pop-up menu. Setup" area.
The setting screen of
BUTTON MANAGER will 5 Click the "OK" button.
open.
This completes the settings.

If the BUTTON MANAGER icon does not

Note appear on the task bar, click the "Start"
button, select "All Programs", select "Sharp
Button Manager AC", and then click
"BUTTON MANAGER" to start BUTTON
MANAGER.

2 Click the tab of the scan menu that

you want to set up.

3 Select the start-up application in the 5

"Application Selection" area.
When the "Show TWAIN setting screen when
Note scanning" checkbox is selected, the scan
setting screen appears when scanning is
executed to let you adjust the scanning
conditions.

BUTTON MANAGER scan menu (factory

default)
Display/BUTTON
Application that starts
MANAGER menu
ScanMenu SC1: Sharpdesk
ScanMenu SC2: Email
ScanMenu SC3: FAX
ScanMenu SC4: OCR
ScanMenu SC5: Microsoft Word
ScanMenu SC6: Filing

The start-up application must be installed

Note before using.

81
SCANNER FUNCTIONS

SENDING OVER A NETWORK, TO A USB MEMORY

DEVICE, OR TO A MOBILE DEVICE
If the network expansion kit is installed on the machine or the machine is equipped standard with the network
function, you can send scanned data over the network (Scan to E-mail, Scan to FTP, Scan to Desktop), save
scanned data in a USB memory device (Scan to USB memory) or save scanned data in a mobile device using
Sharpdesk Mobile (Scan to Sharpdesk Mobile).
To assign scan settings to a SCAN MENU key, use the machine's Web page. For details, see "Scan mode settings"
(p.84).

Using Scan to E-mail, Scan to FTP, or Scan to USB memory

When you use Scan to E-mail, Scan to FTP, or Scan to USB memory, use [SCAN MENU] keys 1 to 5.
To use Scan to Sharpdesk Mobile or Scan to Desktop, refer to "Using Scan to Sharpdesk Mobile or Scan to
Desktop" (p.83).

1 When using Scan to USB memory,

connect the USB memory device to
the USB connector on the machine.

2 Press the [SCAN] key ( ).

The scanner mode

selection indicator lights
up and the machine
enters scanner mode.

3 Place the original on the document

glass or in the RSPF.

4 Press the [SCAN MENU] key (1 to 5)

that has the settings you want to use.
"SCx" appears in the
number of copies display.
The key number from 1 to
5 that was pressed
appears in "x".

5 Press the [START] key ( ).

The original is scanned and the image data is

saved in the USB memory device or sent to the
destination.

6 When using Scan to USB memory,

remove the USB memory device from
the machine.

82
 SCANNER FUNCTIONS

Using Scan to Sharpdesk Mobile or Scan to Desktop

In order to use Scan to Sharpdesk Mobile, the machine must be connected to a network that has a wireless LAN
access point, and you must install the “Sharpdesk Mobile” application on your mobile device and register the
machine. For details, see the Sharpdesk Mobile manual. You can install Sharpdesk Mobile from the store of your
mobile device.
You can also send scanned data directly to a specified computer. To use this function, the Sharpdesk Network
Scanner Tool must be installed. For details on the installation procedure and settings, refer to the Sharpdesk
Network Scanner Tool manual or Help.
Use the SCAN MENU key 6 to save scanned images to your mobile device or your computer.
• If multiple mobile devices execute "Scan" from Sharpdesk Mobile on each device at the same time, scanned
Note image can be sent only to the device that executed lastly.
• When using Scan to Desktop, only one profile can be registered in the network scanner tool. If multiple
profiles are registered, only the settings of last profile registered are enabled.
• In the case of executing Scan to Desktop, an error will occur on the machine if the network scanner tool
profile is deleted before Scan to Desktop is used.
If scanning is executed using Sharpdesk Mobile on the mobile device after a network scanner tool profile is
registered, the network scanner tool profile will be deleted.
If you need to use Scan to Desktop, re-register the network scanner tool profile.

1 In Sharpdesk Mobile on your mobile

device, select the machine and tap
[Scan] to ready the device for
reception.

2 Press the [SCAN] key ( ).

The scanner mode

selection indicator lights
up and the machine
enters scanner mode.
5

3 Place the original on the document

glass or in the RSPF.

4 Press the [SCAN MENU] key (6).

"Shd" appears in the

number of copies display,
and the number of the
pressed [SCAN MENU]
key "6" appears in the
ratio display.

5 Press the [START] key ( ).

The document is scanned and the scanned

image is sent to your mobile device or your
computer.

83
SCANNER FUNCTIONS

Scan mode settings

This section explains how to store scan settings in a SCAN MENU key.
The resolution, colour mode, and image format can be set in the machine's Web page.
Access the machine's Web page with administrator rights, and configure the settings.

1 Enter the IP address of the machine in 4 Click one of [SC1] to [Sharpdesk6],

your Web browser to access the Web and set the resolution, colour mode,
page. and format.
Configure settings for Scan to USB memory,
Scan to E-mail, Scan to FTP, Scan to Desktop
2 Click "Administrator mode", and then and Sharpdesk mobile.
open the administrator’s Web screen. For information on scan mode settings, see
For the administrator’s account and password, "Settings" below.
see the Start Guide. [SC1] to [Sharpdesk6] correspond to each of the
scan menu key numbers. For example, select
[SC1] to store settings in [SCAN MENU] key "1".
3 Click "Scan setup" in "Image Send
Management".
The settings appear. 5 When you have finished storing
settings, click the [Submit] key.
The settings are saved. Close your Web browser.

Settings
Selections
Item (factory default setting Description
appears in bold)
Scan Type* USB Memory Scan, Select USB Memory scan or Network Scan (Scan to E-mail, Scan
Network Scan to FTP).
Resolution 75dpi, 100dpi, Set the resolution used for scanning.
150dpi, 200dpi,
300dpi, 400dpi,
600dpi
Color mode Mono, Grayscale, Select the colour mode used for scanning.
Full Color
Compression Mode None, MH(G3), Select the type of compression used for the scanned file.
(mono) MMR(G4) This can be set when "Mono" is selected in "Colour mode".
Format TIFF, PDF, JPEG Select the format used to save the scanned file.
Destination Type* E-mail, FTP Set the destination.
Select "E-mail" to send by Scan to E-mail, or "FTP" to send by
Scan to FTP.
This can be set when "Network Scan" is selected in "Scan Type".
* This item cannot be configured in Sharpdesk6.

84
 SCANNER FUNCTIONS

Destination settings
Configure settings for the destination. The settings configured depend on the "Destination Type" setting.
When "E-mail" is selected
Selections
Item (factory default setting Description
appears in bold)
E-mail Address - Enter a maximum of 64 characters for the destination e-mail
(Required) address.
When "FTP" is selected
Selections
Item (factory default setting Description
appears in bold)
Hostname or IP - Enter a maximum of 127 characters for the host name or IP
Address (Required) address of the destination FTP server.
User Name - Enter a maximum of 32 characters for the user name used to log in
(Optional) to the destination FTP server.
Password - Enter a maximum of 32 characters for the password used to log in
(Optional) to the destination FTP server.
Directory (Optional) - Enter a maximum of 200 characters for the destination directory of
the destination FTP server.
Enable SSL Enable, Disable Enable this setting to use SSL-encrypted communication.

85
SCANNING FROM YOUR COMPUTER
The machine supports the TWAIN standard, making it possible to scan from TWAIN-compliant applications. The
machine also supports WIA (Windows Image Acquisition), making it possible to scan from WIA-compliant
applications. For information on TWAIN and WIA settings, see the help file for the scanner driver or Windows Help.

Note WIA and "Scanner and Camera Wizard" cannot be used on models with the network expansion kit installed.

SCANNING FROM A TWAIN-COMPLIANT

APPLICATION
The SHARP scanner driver is compatible with the TWAIN standard, allowing it to be used with a variety of
TWAIN-compliant applications.

Depending on your system, "SHARP MFP

1 Place the original(s) that you wish to Note TWAIN 1.0 (32-32)" and "WIA-SHARP
scan on the document glass/RSPF. XX-xxxx 1.0 (32-32)" may appear in the above
For information on setting an original for "Select Source" screen.
scanning, refer to "SCANNING USING THE The machine is connected to a USB, "u-2" is
KEYS ON THE MACHINE" (p.79). display on the number of copies display. And
also the machine is connected to a network,
"n-t" is display on the number of copies
2 Press the [SCAN] key ( ). display.

The scanner mode 5 Select the menu to acquire an image

selection indicator lights from the application’s "File" menu.
up and the machine The scanner driver setup screen will appear.
enters scanner mode. "Scanner driver settings" (p.88)

6 In the "Scanning Source" menu,

select the location where you placed
When the machine is connected to a network, the original in Step 1.
Note the scanner driver cannot be used if the
machine is in copy mode.

3 After starting TWAIN-compliant

application, click the "File" menu and
select a menu to scan. • If you placed a one-sided original in the RSPF,
The method for accessing the menu to select select "SPF (Simplex)".
Note the scanner depends upon the application. • If you placed a two-sided original in the RSPF,
For more information, refer to the manual or select "SPF (Duplex-Book)" or "SPF
the help file of your application. (Duplex-Tablet)" according to the binding
position of the original.

4 Select "SHARP MFP TWAIN AC"

Note
If you selected "SPF (Duplex-Book)" or "SPF
(Duplex-Tablet)" in the "Scanning Source"
([SHARP MFP TWAIN K] on a network
menu, select whether the orientation of the
connection), and click the "Select" placed original is "Left edge is fed first" or
button. "Top edge is fed first".

86
 SCANNER FUNCTIONS

7 Click the "Preview" button.

The preview image will appear.

• If the angle of the image is not correct, reset
Note the original, and click the "Preview" button
again.
• If the preview image is not oriented
correctly, click the "Rotate" button in the
preview screen. This rotates the preview
image 90 degrees clockwise, allowing you
to correct the orientation without resetting
the original. "Preview screen" (p.89)
• If you set multiple pages in the RSPF, the
machine previews only the top page of the
originals, and then sends it to the original
exit area. Return the previewed original to
the RSPF before starting the scanning job.

8 Specify the scanning area and set the

scan preferences.
For information on specifying the scan area and
setting the scan preferences, see scanner driver
Help.
"Scanner driver settings" (p.88)
Scanning a large area at high resolution
Caution results in a large quantity of data and a
prolonged scanning time. It is recommended
that you set appropriate scanning preferences
for the type of original being scanned, i.e.,
Web page (monitor), Photo, FAX, or OCR.

9 When you are ready to begin 5

scanning, click the "Scanning"
button.
To cancel a scanning job after clicking the
"Scanning" button, press the [Esc] key on your
keyboard.

87
SCANNER FUNCTIONS

Scanner driver settings

The scanner driver setup screen consists of the "Set-up screen", which lets you select scan settings, and the
"Preview screen", which shows the scanned image. For details on the scan settings, click the "Help" button in the
preview screen to display Help.
Set-up screen

5
6
7

1 "Scanning Source" menu 5 "Preview" button

Select the location where the original is placed. Previews the document.
Selections are "Platen" (document glass), "SPF If "Preview" is cancelled by immediately
(Simplex)", "SPF (Duplex-Book)" or "SPF Note pressing the [Esc] key on your keyboard, or
(Duplex-Tablet)". the [CLEAR] key ( ) or [CLEAR ALL] key
"SCANNING FROM A TWAIN-COMPLIANT ( ) on the machine, nothing will appear in
APPLICATION" (p.86) the preview screen.
2 Scan side menu
6 "Scanning" button
If you placed a two-sided original in the RSPF,
select "Left edge is fed first" or "Top edge is fed Click to scan an original using the selected
first" from the scan side menu according to the settings. Before clicking the "Scanning" button,
orientation of the placed original. make sure the settings are correct.
3 "Scanning Mode" menu To cancel a scanning job after clicking the
Note "Scanning" button, press the [Esc] key on
Select "Standard" or "Professional" (or "Custom
settings") for the scanning mode. For details on the your keyboard, or the [CLEAR] key ( ) or
settings, click the "Help" button in the preview [CLEAR ALL] key ( ) on the machine.
screen to display Help.
7 "Close" button
4 "Zoom Preview" Checkbox
Click to close the scanner driver setup screen.
When this is selected, the selected part of the
preview image will be enlarged when the "Preview"
button is clicked. To return to the regular view,
remove the checkmark.

Note "Zoom Preview" can be used when "Platen" is

selected in the "Scanning Source" menu.

88
 SCANNER FUNCTIONS

Preview screen XX-xxxx

1 Preview screen 4 "Auto Scan Area Judgement" button

Click the "Preview" button in the Set-up screen to Click when the preview screen is displayed to
display the scanned image. You can specify the automatically set the scanning area to the entire
scanning area by dragging the mouse inside the preview image.
window. The inside of the frame that is created
when you drag the mouse will be the scanning
area. To cancel a specified scanning area and
clear the frame, click anywhere outside the frame.
Click the "Auto Scan Area
Judgement" button to
automatically set the
5
2 "Rotate" button scanning area to the entire
Click to rotate the preview image 90 degrees preview image.
clockwise. This allows the orientation to be Preview image
corrected without resetting the original. Upon
scanning, the image file is created in the Preview screen
orientation shown in the preview screen.
3 "Image Size" button
Click to open a dialog box that allows you to 5 "Help" button
specify the scanning area by entering numbers. Click to display the help file for the scanner driver.
Pixels, mm, or inches can be selected for the units
of the numbers. By initially specifying a scanning
area, numbers can be entered to change that area
relative to the top left corner as a fixed origin.

89
SCANNER FUNCTIONS

SCANNING FROM A WIA-COMPLIANT APPLICATION

(Windows 8.1/10)
If you are using Windows 8.1/10, you can use the WIA driver to scan from Paint and other WIA-compliant
applications. The procedure for scanning using Paint is explained in the following.

Note WIA cannot be used on models with the network expansion kit installed.

1 Place the original that you wish to 3 Select the paper source and picture
scan on the document glass/RSPF. type, and click the "Preview" button.
For information on setting an original for The preview image will
scanning, refer to "SCANNING USING THE appear.
KEYS ON THE MACHINE" (p.79). If you placed the original
on the document glass,
2 Start Paint and then click the "File" select "Flatbed" for the
"Paper source".
menu and select "From Scanner or
Camera". If you placed the original in
the RSPF, select
The scan screen of the WIA driver will appear. "Document Feeder" for the
If you have WIA drivers for other devices "Paper source" and specify
Note installed in your computer, the "Select Device" the original size in "Page
screen will open. Select "XX-xxxx" and click size".
the "OK" button.
If you select "Document Feeder" for the
Note "Paper source" and click the "Preview" button,
the top original in the RSPF is previewed. The
previewed original is sent to the original exit
area, so you will need to return it to the RSPF
before starting the scanning job.

4 Click the "Scan" button.

Scanning begins and the image is acquired into

Paint.
Use "Save" in your application to specify a file
name and folder for the scanned image, and save
the image.
To cancel a scanning job after clicking the "Scan"
button, click the "Cancel" button.

90
 Chapter 6

6 USER SETTINGS

This chapter explains how to set the automatic exposure level, toner save mode/high image quality mode, network
settings through your web browser, and the system settings, which are custom settings that control fine points of the
machine's operation.

ADJUSTING THE AUTOMATIC

EXPOSURE LEVEL
The exposure level used in automatic exposure adjustment, which automatically adjusts the copy exposure
according to the original, can be adjusted. If copies tend to be too dark or too light when automatic exposure
adjustment is used, follow the steps below to adjust the automatic exposure level.
The automatic exposure level can be adjusted separately for the document glass and the RSPF.

Note The copy, scanner and printer functions cannot be used while the automatic exposure level is being adjusted.

1 To adjust the automatic exposure 4 Press the [Light] key ( ) or [Dark]

level in the RSPF, place the original in key ( ) to lighten or darken the
the RSPF. (p.45) automatic exposure level as desired.
Make sure that the RSPF indicator is lit.
To adjust the automatic exposure level for
Note copies made from originals placed on the
document glass, proceed to step 2.

2 Press the [AUTO/TEXT/PHOTO] key

( AUTO / / ) to select "PHOTO"
( ).
5 Press the [AUTO/TEXT/PHOTO] key
( AUTO / / ) to complete the
3 Hold down the [AUTO/TEXT/PHOTO] setting.
key ( AUTO / / ) until the AUTO The AUTO indicator ( AUTO ) stops blinking and
indicator ( AUTO ) blinks. lights steadily.
The exposure level After adjusting the automatic exposure level,
indicators show the Note it is recommended that you make a test copy
current setting. to check the new level.

91
TONER SAVE MODE AND HIGH
IMAGE QUALITY MODE
Toner save mode can be enabled to reduce toner consumption by about 10%. (The amount of the saved toner
varies depending on the type of original.)
The high image quality mode improves copy image quality in the automatic and manual exposure modes by
increasing copy density with a slight increase of toner consumption.
To switch between toner save mode and high image quality mode, follow the steps below.

Note In Europe, high image quality mode is initially selected. In regions other than Europe, toner save mode is initially
selected.

1 Press the [AUTO/TEXT/PHOTO] key

( AUTO / / ) to select "TEXT"
( ).

2 Hold down the [AUTO/TEXT/PHOTO]

key ( AUTO / / ) until the PHOTO
indicator ( ) blinks.
The exposure level
indicators show the
current setting.

3 To enable toner save mode, press the

[Light] key ( ). To enable high
image quality mode, press the [Dark]
key ( ).
When enabling toner
save mode, make sure
that "1" is lit.
When enabling high
image quality mode,
make sure that "5" is lit.

4 Press the [AUTO/TEXT/PHOTO] key

( AUTO / / ) to complete the
setting.
The PHOTO indicator ( ) stops blinking and
lights steadily.

92
CUSTOMISING SETTINGS (System Settings)
The system settings allow you to customise the machine to match your needs.

SYSTEM SETTINGS
Setting codes
Program
Program name (factory default setting Explanation
number
appears in bold)
1: OFF
• "Auto clear time" automatically returns the copy
2: 10 sec.
settings to the initial settings (p.37) when a certain
3: 20 sec.
1 Auto clear time period of time elapses after a copy is made. This
4: 60 sec.
program is used to select the period of time. "Auto
5: 90 sec.
clear time" can also be disabled.
6: 120 sec.
• This function automatically switches the machine to a
1: 1 min. low power consumption state if the set duration of
2: 5 min. time elapses without the machine being used when
3: 15 min. the power is on. The POWER SAVE indicator ( )
2 Preheat mode 4: 30 min. lights up, however, the keys on the operation panel
5: 60 min. can be used. Normal operation automatically
6: 120 min. resumes when a key on the operation panel is
7: 240 min. pressed, a print job is received or an original is
placed.
• This function automatically switches the machine to a
state that consumes even less power than preheat
mode if the set duration of time elapses without the
1: 5 min.
machine being used when the power is on. The
2: 15 min.
POWER SAVE indicator ( ) will only blink. To
Auto power 3: 30 min.
3 resume normal operation, press the [POWER SAVE]
shut-off timer 4: 60 min.
key ( ).
5: 120 min.
Normal operation also resumes automatically when a
6: 240 min.
print job is received. While in auto power shut-off
mode, no keys (except the [POWER SAVE] key ( ))
can be used.

4
Stream feeding
mode*1
0: OFF
1: ON
• When copying using the RSPF, during the period of
time that the RSPF indicator blinks after an original
has been scanned (about 5 seconds), a subsequent
6
original can be placed and automatically fed into the
machine.
Auto power 0: OFF • Use this setting to enable or disable auto power
5
shut-off setting 1: ON shut-off.
• When copying multiple originals onto a single sheet
1: OFF
Border line for 2 of paper (2 IN 1 / 4 IN 1 copy), this function can be
6 2: Solid line
IN 1 / 4 IN 1 used to print a solid or broken borderline around each
3: Broken line
original image.
• When the auto paper select function is enabled and
there is no paper that is the same size as the original
and loaded in the same orientation, this function will
automatically select paper of the same size that is
loaded in the opposite orientation, and rotate the
0: OFF
7 Rotation copy image 90 degrees so that it is copied on the paper in
1: ON
the correct orientation.
• When the auto ratio select function is operating and
the original and paper are loaded in opposite
orientations, this function rotates the image so that it
is copied on the paper in the correct orientation.
• This function automatically selects paper that is the
Auto paper 0: OFF same size as the original placed in the RSPF, or the
8
select mode 1: ON same size as that selected with the [ORIGINAL] key
( ). The function can be disabled.

93
USER SETTINGS

Setting codes
Program
Program name (factory default setting Explanation
number
appears in bold)
• If the paper runs out during printing and there is
paper of the same size and orientation in another tray,
Auto tray 0: OFF
9 this function automatically switches to that tray
switching 1: ON
(excluding the bypass tray). The function can be
disabled.
10 to 15 Auditing mode – See "AUDITING MODE SETTINGS" (p.99).
1: 0 mm (0")
• Use this setting to set the width of erasure of
2: 5 mm (1/4")
Erase width shadows that appear around the edges and at the
16 3: 10 mm (1/2")
adjustment binding margin when a book or similar original is
4: 15 mm (3/4")
copied.
5: 20 mm (1")
• Use this setting to select the layout pattern when two
Layout in 2 IN 1 1: Pattern 1
17 original pages are copied onto a single sheet of paper
copy 2: Pattern 2
(see page 62 for the layout patterns).
1: Pattern 1
• Use this setting to select the layout pattern when four
Layout in 4 IN 1 2: Pattern 2
18 original pages are copied onto a single sheet of paper
copy 3: Pattern 3
(see page 62 for the layout patterns).
4: Pattern 4
• When a one-sided vertical (portrait) original is placed
Image rotation in a horizontal orientation (B4 or A3 (8-1/2" x 14" or
0: OFF
20 in duplex 11" x 17") size) for two-sided copying, the top and
1: ON
copying bottom of the images on the front and back of the
paper will be opposite to each other.
Location of the 1: Left edge • Use this setting to switch between the margin at the
21
margin*1 2: Top edge top edge and the margin at the left edge.
1: 0 mm (0")
2: 5 mm (1/4")
22 Margin width 3: 10 mm (1/2") • Use this setting to set the margin width.
4: 15 mm (3/4")
5: 20 mm (1")
1: 30%
Memory 2: 40%
• Use this to change the proportion of machine
24 allocated to 3: 50%
memory used for printer mode.
printer mode 4: 60%
5: 70%
• Use this setting to select whether or not holding down
a key causes repeated input of the key. For keys that
0: OFF normally cause a set value to increase when held
25 Key auto repeat
1: ON down (for example, holding down the [ZOOM] key
( , )), this program can be used to have the
set value not change when the key is held down.
1: Minimum
(current response
• Use this setting to select how long a key must be
speed)
pressed for the input to be accepted. By selecting a
26 Key press time 2: 0.5 sec.
longer time, you can prevent settings from being
3: 1.0 sec.
changed by the accidental pressing of a key.
4: 1.5 sec.
5: 2.0 sec.
1: Short beep
Audible signals
27 2: Long beep • This sets the volume of beep signals. (p.96)
volume
3: OFF
Base setting 0: OFF • Use this to sound a beep when a base setting is
28
beep signal 1: ON selected. (p.96)
Number of 1: 99 copies • Use this setting to select 99 or 999 for the maximum
29
copies limit 2: 999 copies number of copies.

94
 USER SETTINGS

Setting codes
Program
Program name (factory default setting Explanation
number
appears in bold)
• When this function is enabled, printing in printer
Use close 0: OFF mode will automatically continue using a different size
30
paper size 1: ON of paper if the specified size of paper runs out in all
trays. This feature does not function in copy mode.
1: Tray1 • Use this program to select a default tray. This tray is
Default tray 2: Tray2 *2 automatically selected each time the power is turned
31
setting 3: Tray3 *2 on or each time the machine reverts to the initial
4: Tray4 *2 settings.
5: Bypass tray
1: AUTO
Default • Use this program to set "AUTO", "TEXT", or "PHOTO"
32 2: TEXT
exposure mode as the default exposure mode.
3: PHOTO
• This sets the USB 2.0 data transfer speed. If your
USB 2.0 mode 1: Full-Speed computer is not compatible with USB 2.0 (Hi-Speed),
33
switching 2: Hi-Speed use this program to change the USB 2.0 mode to
"Full-Speed".
1: OFF
Sort auto • Use this setting to select the default output mode for
34 2: Sort
select*1 copying from the RSPF.
3: Group
1: Pattern 1 • Use this setting to copy the front and back sides of ID
35 ID card
2: Pattern 2 card onto a page, and to use margin shift feature.
Auto power • This function automatically switches the machine to
shut-off auto power shut-off mode immediately after a print
switching 0: OFF job finishes.
36
immediately 1: ON If "OFF" is set, the duration of time for the Auto power
after print job shut-off timer set in the program number (3) is
finishes enabled.
• If "YES" is selected (factory default setting) and the
machine is connected to a TCP/IP network, the IP
ENABLE DHCP address will be acquired automatically. This is the
- YES factory default setting.
- NO If you will manually assign an IP address, select "NO".
37
IP ADDRESS
SETTING*3
IP ADDRESS
For the detailed procedure, see
"ENABLING/DISABLING DHCP" (p.97).
• This program is used to set the IP address (IP
6
SETTING address, Subnet Mask, and Gateway) of the machine
-IP ADDRESS when TCP/IP protocol is used on the network.
-SUBNET MASK For the detailed procedure, see "SETTING THE IP
-DEFAULT GATEWAY ADDRESS" (p.98).
Status display
1: Pattern 1 • This sets the display pattern of the data notification
38 pattern
2: Pattern 2 indicator ( ).
switching
The number of
1: Single • This function is used to set the number of copies
39 ID Card copy
2: Multi when copying ID card.
setting
The memory
method of 0: Memory • This function is used to set the paper type on bypass
40 paper type on
bypass tray 1: No memory*4 tray.
settings

*1 When the RSPF is installed.

*2 When the 500-sheet paper feed units are installed.
*3 When the network expansion kit is installed.
*4 When pressed [CLEAR ALL] key( ), exceeding the auto clear time, resumed auto-power shut-off mode , or power on and
off, the paper type on bypass tray will resume to plain paper.

95
USER SETTINGS

SELECTING A SETTING FOR A SYSTEM SETTING

1 Hold down the [Light] key ( ) until 4 Enter the desired setting code by
the alarm indicators ( , , , , ) pressing a numeric key.
blink. • For the setting codes,
The number of copies see "SYSTEM
display shows "- -" with SETTINGS". (p.93 to
the left hyphen blinking. p.95).
• The selected setting
code blinks.
• For example, to select
90 seconds, press the
[5] key.

2 Enter the program number with the Note If you enter the wrong number, press the
numeric keys. [CLEAR] key ( ) and return to step 2.
• See "SYSTEM
SETTINGS" (p.93 to
p.95) for the program 5 Press the [START] key ( ).
numbers.
• The selected program The selected setting
number blinks. code stops blinking and
• For example, to select lights steadily.
"Auto clear timer",
press the [1] key.

If you enter the wrong number, press the

Note [CLEAR] key ( ) and then enter the correct
number.
To select a setting for another system setting,
Note press the [CLEAR] key ( ) and then return
3 Press the [START] key ( ). to step 2.

• The selected program

number stops blinking
6 Press the [Light] key ( ) to complete
the settings.
and lights steadily.
• The currently selected The alarm indicators ( , , , , ) go off
setting code blinks on and the display returns to the number of copies
the right side of the display.
display.

Audible signals (key entry beep, invalid key beep, base setting beep)
The machine sounds three different types of beep signals: a key entry beep that sounds when a valid key is
pressed, an invalid key beep that sounds when an invalid key is pressed, and a base setting beep that sounds
when a setting is the same as the base setting (base settings are explained below). The base setting beep is
initially disabled. If you wish to enable the base setting beep, see "Base setting beep signal" on page 94. If you
wish to change the volume of the beep signals or disable them, see "Audible signals volume" on page 94.
The beep patterns of each type of beep signal are as follows:
Key entry beep ......................... One beep Base setting beep ................ Three beeps
Invalid key beep ......................Two beeps

Base settings
The base settings are preset standard selections for each copy setting. The base settings are as follows:
Copy ratio ........................................ 100% ORIGINAL SIZE ..................A4 (8-1/2" x 11")
Light and Dark indicator ......................... 3 AUTO/TEXT/PHOTO ( AUTO / / )
Paper feed location ....... Upper paper tray ............................................................ AUTO

96
SETTING THE IP ADDRESS OF THE
MACHINE BY SYSTEM SETTINGS
To set the IP address of the machine, perform the program number (37) in the system settings (p.93).

ENABLING/DISABLING DHCP
Use this setting to have the IP address obtained automatically using DHCP (Dynamic Host Configuration Protocol).
When this setting is enabled, it is not necessary to manually enter an IP address.

• Every press of [ZOOM] key ( )

1 Press the [ZOOM] key ( ). Note switches enabling and disabling of DHCP.
• DHCP is enabled by the factory default.

SETTING THE IP ADDRESS AUTOMATICALLY

When the DHCP is set to on, set IP address of the machine by the following operation.

1 Turn the machine power off and then

back on.
The IP address of the machine will be detected
and set.

6
When the ZOOM indicator is lit:
DHCP is enabled.
When the ZOOM indicator is off:
DHCP is disabled.

If DHCP is used, the IP address assigned to

Note the machine may change automatically.
If the IP address changes, printing will not
be possible.

97
USER SETTINGS

SETTING THE IP ADDRESS

This section explains how to set the IP address on the machine.

1 Refer to the system settings 8 Press the [START] key ( ).

procedure on page 95 to enter setting
code "37", and press the [START] key The leftmost 3 digits of the subnet mask are finalized.
( ). "SU2" appears in the ratio display, and the
second 3 digits from the left can be entered.
The left 3 digits of the IP
address appear in the
number of copies 9 Repeat steps 8 and 9 to enter the
display. "IP1" appears in remaining digits of the subnet mask.
the ratio display.
Enter the second 3 digits from the left, the third
3 digits from the left, and the rightmost 3 digits of
the subnet mask in the same way.
2 Press the [ZOOM] key ( ).

• The ratio auto select indicator ( ) turns off, and the

10 Press the [Copy ratio] key ( ).
leftmost 3 digits of the IP address can be entered. "dE1" appears in the ratio display, and the default
• The ratio auto select indicator lights up for factory
gateway can be entered.
default settings. It is necessary to press the [ZOOM]
key when you set the IP address for the first time. When
you change the IP address, go to step 3. 11 Enter the default gateway with the
numeric key.
3 Enter the IP address with the numeric To return the display to 000, press the [Clear] key ( ).
keys.
To return the display to 000, press the [Clear] key
( ). 12 Press the [START] key ( ).

"dE2" appears in the ratio display, and the

4 Press the [START] key ( ). second 3 digits from the left can be entered.

The leftmost 3 digits of the IP address are finalized.

"IP2" appears in the ratio display, and the second
13 Repeat steps11 and 12 to enter the
remaining digits of the default gateway.
3 digits from the left can be entered. Enter the second 3 digits from the left, the third
3 digits from the left, and the rightmost 3 digits of
5 Repeat steps 3 and 4 to enter the the default gateway in the same way.
remaining digits of the IP address.
Enter the second 3 digits from the left, the third 14 Press the [Light] key ( ) to complete
3 digits from the left, and the rightmost 3 digits of the settings.
the IP address in the same way.
The alarm indicators ( , , , , ) go off
and the display returns to the number of copies
6 Press the [Copy ratio] key ( ). display.
Complete the setting, restart the machine.
"SU1" appears in the ratio display, and the subnet
mask can be entered.

7 Enter the subnet mask with the

numeric key.
To return the display to 000, press the [Clear] key
( ).

98
SETTINGS FOR AUDITING MODE
AUDITING MODE
When "Auditing mode" is enabled, a count is kept of the number of copies made by each account (up to 20 accounts
can be established), and the counts can be displayed and totalled as necessary. In "Auditing mode", the number of
copies display shows "- - -", and this indicates that a 3-digit account number must be entered in order to use the
machine for copying.

The administrator of the machine should complete the following settings:

Note • Enable "Auditing mode" (p.101)
• Account number entry (p.101)

AUDITING MODE SETTINGS

Setting codes
Program
Program name (factory default settings Explanation
number
are indicated in bold)
0: OFF Use to enable or disable "Auditing mode".
10 Auditing mode
1: ON "Auditing mode" is initially disabled.
Use to set up account numbers. Up to 20
11 Account number entry None
accounts can be established.
Account number
12 None Use to change an account number.
change
Use to delete an account number.
Account number 0: Delete single account
13 A single account number can be deleted, or all
deletion 1: Delete all accounts
account numbers at once.
This displays the number of copies made by each
Number of copies per account.
14 None
account The maximum count is 49,999. If this number is
exceeded, the count will start over from 0.

15 Resetting account
0: Reset single account
1: Reset all accounts
Use to reset the copy count of an account to 0.
The copy count of a single account or of all
accounts can be reset.
6

99
USER SETTINGS

SELECTING AUDITING MODE SETTINGS

1 Hold down the [Light] key ( ) until 5 Press the [Light] key ( ) to complete
the alarm indicators ( , , , , ) the settings.
blink. The alarm indicators ( , , , , ) go off
and the display returns to the number of copies
The number of copies
display.
display shows "- -" with
the left hyphen blinking.

2 Enter the program number with the

numeric keys.
• See "AUDITING MODE
SETTINGS" (p.99) for
the program numbers.
• The selected program
number blinks.
• For example, to select
"Auditing mode", enter
"10".

If you enter the wrong number, press the

Note [CLEAR] key ( ) and then enter the correct
number.

3 Press the [START] key ( ).

• The selected program

number stops blinking
and lights steadily.
• The currently selected
setting code blinks on
the right side of the
display.

4 Enter the desired setting code for the

program as explained in the detailed
procedures on the following pages.
For the setting codes, see "AUDITING MODE
SETTINGS" (p.99).

• If you enter the wrong number, press the

Note [CLEAR] key ( ) and return to step 2.
• If "E" (error code) blinks in the first digit of
the display, press the [CLEAR] key ( ) and
return to step 2.

100
 USER SETTINGS

Auditing mode Account number deletion

(program No.10) (program No.13)
1 Press the [1] key to enable "Auditing Use this procedure to delete account numbers.
mode" or the [0] key to disable it, and then A single account number can be deleted, or all account
press the [START] key ( ). numbers at once.
If no account numbers have been established, the
After enabling "Auditing mode", use "Account
Note error code "13E" will appear in the display.
number entry" to establish account numbers
for each account (up 20 accounts can be [Deleting all accounts at once]
established).
Press the [1] key and then press the [START]
2 Press the [CLEAR] key ( ). key ( ).
All account numbers will be deleted.
Account number entry [Deleting a single account]
(program No.11)
1 Press the [0] key, and then press the
If 20 accounts have already been established, the [START] key ( ).
error code "11E" will appear in the number of copies
display. 2 Select the account number to be deleted
with the [ZOOM] key ( ) and then press
1 Use the numeric keys to enter a 3-digit the [START] key ( ).
number (any number except "000") and
then press the [START] key ( ). To delete another account number, enter the
Note program number (13) for account number
• If you enter "000" or a number that has
Note deletion and then repeat the procedure for
already been stored, the number will blink
"Deleting a single account".
in the display. Enter a different number. (Up
to 20 accounts can be established.)
• Repeat the same procedure to enter any Number of copies per account
other account numbers that you wish to (program No.14)
establish.
• Keep a record of what group is using each Use this procedure to display the copy count of each
account number (account names cannot be account. If no account numbers have been
stored, so keep a record to prevent established, the error code "14E" will appear in the
confusion when totalling account values). display.

2 Press the [CLEAR] key ( ). 1 Select the account number with the
[ZOOM] key ( ).
Account number change
(program No.12)
2 Hold down the [0] key.
The copy count of the selected account will appear in the
6
number of copies display while you hold down the [0]
Use this procedure to change an account number. If
key. The count is displayed sequentially as shown
no account numbers have been established, the error below.
code "12E" will appear in the number of copies display.
Example: 12,345 copies
1 Press the [ZOOM] key ( ) to select the
account number that you wish to change,
and then press the [START] key ( ).
The number of copies display will show 3 blinking
hyphens "- - -".
• Each A3 (11" x 17") size page is counted as
2 Press the numeric keys to enter a new Note two pages.
account number (any 3-digit number • To view the copy count of another account,
except "000"), and then press the [START] repeat steps 1 and 2.
key ( ).
3 When finished, press the [CLEAR] key ( ).
• If you enter "000" or a number that has
Note already been stored, the number will blink
in the display. Enter a different number.
• To change another account number, repeat
steps 1 and 2.

3 When finished, press the [CLEAR] key ( ).

101
USER SETTINGS

Resetting account Copying when "Auditing mode" is

(program No.15) enabled
The copy count of a single account or all accounts can When "Auditing mode" is enabled, "- - -" appears in the
be reset to 0. If no account numbers have been number of copies display.
established, the error code "15E" will appear in the
display.
[Resetting all accounts]
Press the [1] key and then press the [START]
key ( ).
The copy counts of all accounts will be deleted.
[Resetting a single account]
1 Press the [0] key, and then press the
[START] key ( ). 1 Enter your 3-digit account number
with the numeric keys.
2 Select the account number to be reset with When you enter your account number, "0"
the [ZOOM] key ( ) and then press the appears in the number of copies display to
[START] key ( ). indicate that copying is possible.

To reset another account number, enter the If you enter an incorrect number, press the
Note program number (15) for account number Note [CLEAR] key ( ) and then enter the correct
deletion and then repeat the procedure for number.
"Resetting a single account".

2 Follow the appropriate steps to make

the copy.

If you are performing an interrupt copy (p.57),

Note be sure to press the [INTERRUPT] key ( )
when finished to exit interrupt mode.

3 When finished, press the [ ] key

( ACC.#-C ).

If a misfeed occurs or the paper runs out

Note during copying, your session will not end even
if the ( ) key ( ACC.#-C ) is pressed.

102
 Chapter 7

7 TROUBLESHOOTING

If you experience difficulty using the machine, check the following troubleshooting guide before calling for service.
Many problems can be easily resolved by the user. If you are unable to solve the problem using the troubleshooting
guide, turn off the power switch and unplug the machine, and contact your authorised service representative.

TROUBLESHOOTING
MACHINE/COPYING PROBLEMS
The machine does not operate. ............................................................................................................... 104
Copies are too dark or too light................................................................................................................ 104
Blank copies............................................................................................................................................. 104
Part of the image is cut off or there is too much blank space. ................................................................. 104
Wrinkles appear in the paper or the image disappears in places. ........................................................... 104
Paper misfeed.......................................................................................................................................... 105
Original size not selected automatically. (When the RSPF is installed.)......................................................... 105
Copies are smudged or dirty.................................................................................................................... 105
White or black lines appear on copies. .................................................................................................... 105
Paper size for a paper tray cannot be set. ............................................................................................... 105
A copy job stops before it is finished........................................................................................................ 106
The POWER SAVE indicator ( ) is lit or blinking. ................................................................................. 106
Any one of the alarm indicators ( , , , , ) is lit or blinking. .................................................. 106
Lighting fixture flickers. ............................................................................................................................ 106

PRINTING AND SCANNING PROBLEMS

The machine does not print. (Data notification indicator does not blink.) ................................................ 107
The machine does not print. (ONLINE indicator, Error indicator, PAPER SIZE indicator and Paper required
indicator were blinking.) ........................................................................................................................... 107
The machine does not print. (Data notification indicator was blinking.) ................................................... 107
A Notice Page (NP-001) has been printed, but the print data has not been printed completely.............. 108
Printing is slow. ........................................................................................................................................ 108
The printed image is light and uneven. .................................................................................................... 108
The printed image is dirty......................................................................................................................... 108
The printed image is skewed or it runs off the paper. .............................................................................. 108
The printed image is darker or lighter than expected............................................................................... 108
Any one of the alarm indicators ( , , , , ) is lit or blinking. .................................................. 108
Poor scanning quality............................................................................................................................... 109
Unable to scan the image. ....................................................................................................................... 110

NETWORKING PROBLEMS
Cannot connect to the network. ............................................................................................................... 111
Print jobs are not received. ...................................................................................................................... 111
Printing does not take place..................................................................................................................... 111
The scanned image data cannot be opened............................................................................................ 111
Transmission takes a long time. .............................................................................................................. 111
The START indicator is not lit in the USB Memory Scan mode. .............................................................. 112
"ERR" appears in the display during Scan to Desktop mode. ................................................................. 112
"ERR" appears in the display during USB Memory Scan. ....................................................................... 112
"ERR" appears during Scan to Sharpdesk Mobile. .................................................................................. 112
"FUL" appears in the display during USB Memory Scan. ........................................................................ 112

INDICATORS AND DISPLAY MESSAGES.................................................. 113

MISFEED REMOVAL .................................................................................... 114
REPLACING THE TONER CARTRIDGE...................................................... 121
103
TROUBLESHOOTING
MACHINE/COPYING PROBLEMS
The following problems are related to the general operation of the machine and copying.

Problem Cause and solution Page

The machine is not plugged into a power outlet.
–
 Plug the machine into a grounded outlet.
Power switch OFF.
37
 Turn the power switch ON.
The START indicator( )is blinking.
 Indicates that the machine is warming up. Copies cannot be 37
made until the machine has finished warming up.
The front cover or the side cover is not completely closed.
–
 Close the front cover or the side cover.

The machine does not operate. The machine is in auto power shut-off mode.
 In auto power shut-off mode, all lights are off except the POWER
37
SAVE indicator ( ) is blinking.
Press the [POWER SAVE] key ( ) to resume normal operation.
PAPER SIZE indicator in the display is blinking.
 A blinking PAPER SIZE indicator means that the size of paper
loaded in the tray is different from the paper size setting for the
tray. Change the paper size setting.
41, 47
To clear the display, do one of the following:
• Use the [TRAY] key to change the tray selection.
• Open and close the tray.
• Press the [CLEAR ALL] key ( ).
Select the correct original type for the original.
 Select AUTO with the [AUTO/TEXT/PHOTO] key or press the 47
[Light] key ( ) and [Dark] key ( ) to manually select an
Copies are too dark or too light. appropriate exposure.
 If the copy is too light or too dark even though AUTO was selected 91
with the [AUTO/TEXT/PHOTO] key ( AUTO / / ), adjust
the automatic exposure level.
The original is not placed face up in the RSPF or face
down on the document glass.
Blank copies. 44, 45
 Place the original face up in the RSPF or face down on the
document glass.
The original was not placed in the correct position.
44, 45
 Place the original correctly.
An appropriate ratio was not used for the size of the
original and the size of the paper.
48
Part of the image is cut off or there  Press the [ZOOM] key ( ) to have the copy made using the
is too much blank space. appropriate ratio for the original and paper.
The size of paper loaded in the tray was changed without
changing the tray's paper size setting.
41
 Be sure to change the tray's paper size setting whenever you
change the size of paper loaded in the tray.
The paper is outside of the specified size and weight range.
38
 Use copy paper within the specified range.

Wrinkles appear in the paper or Paper curled or damp.

the image disappears in places.  Do not use curled or crimped paper. Replace with dry copy paper.
During periods when the machine is not used for a long time, –
remove the paper from the tray and store it in a dark place in a
bag to prevent moisture absorption.

104
 TROUBLESHOOTING

Problem Cause and solution Page

Misfeed occurs.
114
 To remove the misfeed, see "MISFEED REMOVAL".
The paper is outside of the specified size and weight
range. 38
 Use copy paper within the specified range.
Paper curled or damp.
 Do not use curled or crimped paper. Replace with dry copy paper.
During periods when the machine is not used for a long time, –
remove the paper from the tray and store it in a dark place in a
bag to prevent moisture absorption.
Paper is not loaded properly.
39
 Make sure the paper is properly installed.
Paper misfeed. Pieces of paper inside machine.
114
 Remove all pieces of misfed paper.
Too much paper is loaded in the tray.
 If the stack of paper is higher than the indicator line on the tray,
39
remove some of the paper and reload so that the stack does not
exceed the line.
The guides on the bypass tray do not match the width of
the paper. 40
 Adjust the guides to match the width of the paper.
The bypass tray extension is not pulled out.
40
 When loading a large size of paper, pull out the extension.
The bypass paper feed roller is dirty.
125
 Clean the roller.
Original(s) curled.
Original size not selected  The original size cannot be correctly detected if the original is –
automatically. curled or folded. Straighten the original.
(When the RSPF is installed.) The machine is directly exposed to sunlight.
–
 Install in a location that is not exposed to sunlight.
The document glass or the underside of the document
cover/RSPF is dirty. 124
Copies are smudged or dirty.  Clean regularly.
Original smudged or blotchy.

White or black lines appear on

 Use a clean original.

The scanner glass for the RSPF is dirty.

–

124
7
copies.  Clean the long, narrow scanning glass.

Copying or printing is performed.

–
 Set the paper size after copying or printing is complete.
The machine has stopped temporarily due to running out
of paper or a misfeed. 39, 114
Paper size for a paper tray cannot  Load paper or remove the misfeed, and then set the paper size.
be set. An interrupt copy job is in progress.
57
 Set the paper size after the interrupt copy job is finished.
The number of copies display is blinking.
 Data is being held in memory. Print the data in memory or clear it 60, 62
from memory.

105
TROUBLESHOOTING

Problem Cause and solution Page

The paper output tray is full.
 Long copy runs are automatically paused every 250 copies.
48
Remove the copies in the paper output tray and press the
[START] key ( ) to resume copying.

A copy job stops before it is "FUL" appear in the number of copies display.*
 The memory became full during sort/group/rotate sort copy or
finished.
2 IN 1 / 4 IN 1 copy. Copy only the originals that have been 60, 62
scanned to that point, or cancel the job and clear the data from
memory.
The tray is out of paper.
39
 Load paper.
Any other indicators are lit.
 If other indicators are lit, the machine is in "Preheat mode". Press 37
any key on the operation panel to resume normal operation.
The POWER SAVE indicator ( ) is
lit or blinking. The POWER SAVE indicator ( ) is only blinking.
 If only the POWER SAVE indicator ( ) is blinking, the machine
37
is in auto power shut-off mode. Press the [POWER SAVE] key
( ) to resume normal operation.
Any one of the alarm indicators See "INDICATORS AND DISPLAY MESSAGES" to check
( , , , , ) is lit or the meaning of the alarm indicator and error message in 113
blinking. the display, and take appropriate action.
The same power outlet being used is for the lighting
fixture and the machine.
Lighting fixture flickers. –
 Connect the machine to a power outlet which is not used for other
electric appliances.

106
 TROUBLESHOOTING

PRINTING AND SCANNING PROBLEMS

In addition to this section, troubleshooting information can also be found in the README files for each of the
software programs. To view a README file, see "INSTALLING THE SOFTWARE" (p.10).

Problem Cause and solution Page

The machine is set to off-line mode.
66
 Press the [ONLINE] key ( ) to turn on the ONLINE indicator.
The machine is not correctly connected with your
computer.
10
 Check both ends of the printer cable and make sure you have a
solid connection. Try a known good cable.
Copy job is performed.
–
 Wait until the copy job is complete.
Your machine is not selected correctly in the current
application for the print job.
The machine does not print.  When choosing "Print" from the "File" menu located in
–
(Data notification indicator does not applications, be sure you have selected "XX-xxxx" (where xxxx is
blink.) the model name of your machine) printer displayed in the "Print"
dialog box.
The printer driver has not been installed properly.
1 Click the "Start" button ( ), click "Windows System", click
"Control Panel", and then click "View devices and printers".
In Windows Server 2012, click the "Control Panel" →
"Hardware" → "Devices and Printers" → "Printers".
In Windows 8.1, click the ( ) icon in the start screen, then –
click the "Control Panel" → "Hardware and Sound" → "View
devices and printers".
2 If the "XX-xxxx" printer driver icon is shown but you still
cannot print, the printer driver may not have been installed
correctly. In this case, delete the software and then reinstall it.
The tray size settings are not the same on the machine
The machine does not print. and in the printer driver.
(ONLINE indicator, Error indicator,  Make sure that the same tray paper size is set on the machine
and in the printer driver. To change the tray's paper size setting on 23, 41
PAPER SIZE indicator and Paper
the machine, see "CHANGING A TRAY'S PAPER SIZE
required indicator were blinking.) SETTING" or see "CONFIGURING THE PRINTER DRIVER" to
change it in the printer driver.
The specified size of paper has not been loaded.
 Load the specified size of paper in the paper tray.
The PAPER SIZE indicator in the display is blinking.
39
7
The machine does not print.  When "Use close paper size (system setting)" is disabled, the
(Data notification indicator was PAPER SIZE indicator in the display will blink. You can press the 41, 47
blinking.) [TRAY] key to select a tray manually, or load paper in the bypass
tray and press the [ONLINE] key ( ) to begin printing.
 When "Use close paper size" is enabled, printing will take place
using a size of paper that is close to the size of the print image. –

107
TROUBLESHOOTING

Problem Cause and solution Page

A print job containing more data than can be held in the
print memory is sent to the machine.
A Notice Page (NP-001) has been  Disable the ROPM function on the "Configuration" tab of the
printed, but the print data has not printer driver setup screen. If you need to use the ROPM function, 94
been printed completely. divide the pages of the print data into two or more print jobs.
 The memory allocated to the printer function can be changed in
the system setting "Memory allocated to printer mode".
Simultaneous use of two or more application software
Printing is slow. programs. –
 Start printing after quitting all unused application software programs.
The paper is loaded so that printing takes place on the
The printed image is light and back side of the paper.
 Some paper types have a front and back side. If the paper is 39
uneven.
loaded so that printing takes place on the back side, toner will not
adhere well to the paper and a good image will not be obtained.
You are using paper that is outside the specified size and
weight range. 38
 Use copy paper within the specified range.
Paper curled or damp.
 Do not use curled or crimped paper. Replace with dry copy paper.
During periods when the machine is not used for a long time, –
remove the paper from the tray and store it in a dark place in a
The printed image is dirty.
bag to prevent moisture absorption.
You did not set sufficient margins in the paper settings of
your application.
 The top and bottom of the paper may be dirty if the margins are
–
set outside of the specified print quality area.
 Set the margins in the software application within the specified
print quality area.
The paper loaded in the tray is not the same size as that
specified in the printer driver.
 Check if the "Paper Size" options suit the size of the paper loaded
in the tray. –
 If the "Fit To Paper Size" setting is activated, make sure that the
paper size selected from the drop-down list is the same as the
size of the loaded paper.
The orientation of document setting is not correct.
The printed image is skewed or it  Click the "Main" tab in the printer driver setup screen, and verify if –
runs off the paper. the "Image Orientation" option is set to your requirements.
Paper is not loaded properly.
39
 Make sure the paper is properly loaded.
You did not correctly specify the margins for the
application in use.
 Check the layout of the document margins and the paper size –
settings for the application you are using. Also check if the print
settings are specified correctly to suit the paper size.
The setting for the print density is not appropriate.
 You can adjust the print density on the printer driver. Click the
The printed image is darker or
"Advanced" tab in the printer driver setup screen, and click the –
lighter than expected.
"Compatibility" button. Select the "Print Density Level" from
1 (light) to 5 (dark).
Any one of the alarm indicators See "INDICATORS AND DISPLAY MESSAGES" to check
( , , , , ) is lit or the meaning of the alarm indicator and error message in 113
blinking. the display, and take appropriate action.

108
 TROUBLESHOOTING

Problem Cause and solution Page

The document glass or the underside of the document
cover/RSPF is dirty. 124
 Clean regularly.
Original smudged or blotchy.
–
 Use a clean original.
You have not specified a suitable resolution.
 Make sure that the resolution setting in the scanner driver is –
appropriate for the original.
You are scanning a large area (for example an entire A3
(11" x 17")) at high resolution.
 If you attempt to scan a large area at high resolution and there is
insufficient memory in the machine to hold the scanned data,
scanning will take place at a lower resolution and the scanner –
driver will enhance the data to make up for the lower resolution.
However, the quality of the enhanced image will not be as high as
if scanning took place at the higher resolution. Use a lower
resolution setting, or scan a smaller area.
You have not specified a suitable value for the "B/W
Threshold" setting.
 If you are scanning with a TWAIN-compliant application, make
sure that a suitable value is specified for the "B/W Threshold"
Poor scanning quality. –
setting. A larger threshold value makes your output darker, while
a small threshold value makes it lighter. To adjust the threshold
automatically, click the "Auto Threshold" button on the "Image"
tab of the "Professional" (or "Custom settings") screen.
The brightness and contrast settings are not suitable.
 If you are scanning with a TWAIN-compliant application and the
resulting image has unsuitable brightness or contrast (for
example it is too bright), click the "Auto Brightness/Contrast
Adjustment" button on the "Colour" tab of the "Professional" (or
"Custom settings") screen. Click the "Brightness/Contrast" button
–
to adjust the brightness and the contrast while viewing the
scanned output image on the screen. If you are scanning with a
WIA-compliant application or the "Scanner and Camera Wizard",
click "Adjust the quality of the scanned picture" or the "Custom
settings" button, and adjust the brightness and contrast in the
screen that appears.

7
The original is not placed face up in the RSPF or face
down on the document glass.
44, 45
 Place the original face up in the RSPF or face down on the
document glass.
The original was not placed in the correct position.
44, 45
 Place the original correctly.

109
TROUBLESHOOTING

Problem Cause and solution Page

If scanning is not possible, shut down your computer,
turn off the machine’s power switch, and unplug the
machine’s power cord. Next, start your computer, restore –
power to the machine, and try scanning again. If scanning
is still not possible, check the following items.
Your application is not TWAIN/WIA compliant.
 If your application is not TWAIN/WIA compliant, scanning will not –
be possible. Make sure your application is TWAIN/WIA compliant.
You have not selected the scanner driver of the machine
in your application. –
Unable to scan the image.  Make sure that the machine’s scanner driver is selected in your
TWAIN/WIA-compliant application.
You have not specified all scanning preferences
appropriately.
 Scanning a large area at high resolution results in a large amount
–
of data and extended scanning times. The scanning preferences
should be set appropriately for type of original to be scanned, i.e.,
Text, Text/Graphics, Photograph.
There is not enough machine memory.
 The scan resolution will vary depending on the scanning area and –
how much memory in the machine is free.

110
 TROUBLESHOOTING

NETWORKING PROBLEMS
Points to check for connections
Q Are you using a port that was created with Standard TCP/IP Port?
If you are using a port created using Standard TCP/IP Port in Windows environment, printing may not take place
correctly if "SNMP Status Enabled" is selected in the port settings of the printer driver. Open the printer driver
properties and click the "Configure Port" button on the "Ports" tab. In the window that appears, make sure the
"SNMP Status Enabled" checkbox is not selected.

Problem Cause and solution Page

The LAN cable is disconnected.
 Make sure that the LAN cable is firmly inserted in the LAN connectors and 10
your computer.
Cannot connect to the The machine configured for use is not on the same network as the
network. computer.
 The machine cannot be used if it is not connected to the same network as –
the computer, or if it is not configured for use on the network.
For more information, consult your network administrator.
The machine is set to off-line mode.
70
 Press the [ONLINE] key ( ) to turn on the ONLINE indicator.
Your machine is not selected correctly in the current application for
the print job.
 When choosing "Print" from the "File" menu located in applications, be sure –
you have selected "XX-xxxx" (where XX-xxxx is the model name of your
Print jobs are not
machine) printer displayed in the "Print" dialog box.
received.
(Data notification indicator Copy or scan job is performed.
–
does not blink.)  Wait until the copy or scan job is complete.
The printer driver has not been installed correctly.
8
 Install the proper printer driver.
The port setting is not correct.
 Printing is not possible if the printer driver port setting is not correct. Set the 8
port correctly.
Printing does not take
place. There is no paper in the specified tray.
38
(Data notification indicator is  Load paper in the tray.
blinking.)

The scanned image data

The viewer program does not support the format of the scanned
image data.
 The scanned image is provided in PDF format.
7
To view the image in PDF format, Acrobat Reader or Adobe Reader of –
cannot be opened.
Adobe Systems Incorporated is required. If neither program is installed on
your computer, the programs can be downloaded from the following URL:
http://www.adobe.com/
Transmission takes a When there is a large amount of image information, the data file is also
–
long time. large and transmission takes a long time.

111
TROUBLESHOOTING

Problem Cause and solution Page

The START indicator is The USB memory is not recognized or not inserted, or any device
not lit in the USB other than USB memory is inserted in the USB port. –
Memory Scan mode.  Check the USB port of the Network expansion kit.
In the case of executing Scan to Desktop, an error will occur on the
machine if the network scanner tool profile is deleted before Scan to
"ERR" appears in the Desktop is used.
display during Scan to  If scanning is executed using Sharpdesk Mobile on the mobile device after a 83
Desktop mode. network scanner tool profile is registered, the network scanner tool profile
will be deleted. If you need to use Scan to Desktop, re-register the network
scanner tool profile.
Any device other than USB memory is inserted in the USB port, the
"ERR" appears in the
USB memory is write-protected, or it was taken off during USB
display during USB –
Memory Scan.
Memory Scan.
 Check your USB memory device and use it properly.
"ERR" appears during You have not registered the machine on Sharpdesk Mobile in the
Scan to Sharpdesk mobile devices. 83
Mobile.  Register the machine on Sharpdesk Mobile.
"FUL" appears in the
The memory of the USB device became full.
display during USB –
 Use the USB device with sufficient memory.
Memory Scan.

112
INDICATORS AND DISPLAY MESSAGES
If one of the following indicators lights up or one of the following messages appears in the display, check the
meaning of the indicator or message in the following table and take appropriate action.
Maintenance indicator Toner cartridge replacement
required indicator
Developer replacement
Misfeed indicator required indicator
The number of copies display

Indication Cause and solution Page

Service by an authorised SHARP service technician is
Maintenance indicator Steadily lit –
required.
Developer
Developer is required. Contact your authorised service
replacement required Steadily lit –
representative.
indicator
Replacement of toner cartridge will be needed soon.
Steadily lit –
Toner cartridge Prepare a new cartridge.
replacement required • Toner cartridge must be replaced. Replace it with a
indicator Blinking new one. 121
• Toner is being fed.
A paper misfeed has occurred. Remove the misfeed as
Misfeed indicator Blinking 114
explained in "MISFEED REMOVAL".
Paper required The tray is out of paper. Load paper. It is also possible
Steadily lit that the tray is not inserted completely into the 39
indicator machine. Make sure it is inserted correctly.
The original is not placed in the correct orientation.
ORIGINAL SIZE indicator Blinking Rotate the original so that it is in the same orientation 44,45
as the blinking ORIGINAL SIZE indicator.
A blinking PAPER SIZE indicator means that the size
of paper loaded in the tray is different from the paper
size setting for the tray. Change the paper size setting.
PAPER SIZE indicator Blinking To clear the display, do one of the following: 41
• Use the [TRAY] key to change the tray selection.
• Open and close the tray.
• Press the [CLEAR ALL] key ( ).
The front cover or the side cover is open. Close the
Steadily lit –
front cover or the side cover.
[CH] appears in the number of The toner cartridge is not installed correctly. Reinstall
copies display the toner cartridge. If [CH] still blinks in the display after
Blinking 121
reinstalling the toner cartridge, contact your authorised
service representative.
Turn off the power switch, wait about 10 seconds, and
then turn on the switch again. If this does not clear the
7
message, write down the code (Main code and sub
Letters and numbers appear in the code exists.) that appears and then unplug the power
–
display cord and contact your authorised service
representative. Tell your authorised service
representative what code appeared and the
circumstances under which it appeared.
Data is being held in memory. Print the data or clear it
"FUL" appears in the display 60, 62
from memory.
Press the [TRAY] key to manually select the tray and
then press the [ONLINE] key ( ). Printing will begin.
When "Use close paper size" is disabled 67
If you are selecting the bypass tray, load paper in the
bypass tray.
Misfeed location indicator lights up at the
optional 500-sheet paper feed unit
The side cover of the 500-sheet paper feed unit is
–
open. Close the side cover.

113
MISFEED REMOVAL
When a misfeed occurs, the misfeed indicator ( ) and a misfeed location indicator ( ) will blink and the machine
will automatically stop.
Check the blinking misfeed location indicator to identify the location of the misfeed and remove it.

The paper may tear when you remove a misfeed. In this event, be sure to remove all torn pieces of paper from the
Note machine, taking care not to touch the photoconductive drum (the green part). Any scratches or damage to the
surface of the drum will cause dirty copies.

(p.114)

(p.115)

(p.119)

(p.120)

MISFEED IN THE RSPF

1 Remove the misfed original. Section B
Open the RSPF and rotate the release roller in
Check sections A, B, and the direction of the arrow to feed the original out.
C in the left shows the Close the RSPF and then remove the original.
illustration (see the next
page), and remove the
misfed original.

Roller

Section A
Open the feeding roller cover and remove the
misfed original from the document feeder tray.
Close the feeding roller cover.

Feeding roller cover

114
 TROUBLESHOOTING

Section C 2 Open and close the RSPF to make the

Remove the misfed original from the exit area. misfeed location indicator stop
blinking.
You can also make the
misfeed indicator stop
blinking by opening and
closing the feeding roller
cover.

If the misfed original cannot be easily removed

from the exit area, open the feeding roller cover,
open the document feeder tray, and remove the
original.
3 Return the originals indicated by the
minus number in the display to the
document feeder tray and press the
[START] key ( ).
Copying will resume from the originals that still
remained when the misfeed occurred.

MISFEED IN THE BYPASS TRAY

1 Gently pull the misfed paper out. 2 Open and close the side cover.

The misfeed indicator

( ) will go out.

7
• When closing the side cover, press down on
Note the handle.
• If the misfeed indicator ( ) does not stop
blinking, check for torn pieces of paper in
the machine.
• When closing the side cover, remove the
paper on the bypass tray first. If not, the
front paper will be smudged that cause the
lose of image or misfeed.

115
TROUBLESHOOTING

MISFEED IN THE MACHINE

1 Open the bypass tray and the side 2 Check the misfeed location. Remove
cover. the misfed paper following the
instructions for each location in the
illustration below.

If paper is misfed here, go to

"B. Misfeed in the fusing area".

If the misfed paper is visible

here, go to "C. Misfeed in the
transport area".

If paper is misfed here, go to

"A. Misfeed in the paper feed
area".

A. Misfeed in the paper feed area

1 Push gently on both ends of the front 3 Close the front cover and side cover.
cover and open it.
The misfeed indicator
( ) will go out.

• When closing the front cover, gently hold

2 Carefully remove the misfed paper. Note both ends.
Turn the roller rotating knob in the • When closing the side cover, press on the
direction of the arrow to assist in handle.
removing it. • If the misfeed indicator ( ) does not stop
Be careful not to tear the blinking, check for torn pieces of paper in
Roller rotating knob the machine.
misfed paper during
removal.

The fusing unit is hot. Do not touch

Warning the fusing unit when removing misfed
paper. Doing so may cause a burn or
injury.

Do not touch the photoconductive drum

Caution (green portion) when removing the misfed
paper. Doing so may damage the drum and
cause smudges on copies.

116
 TROUBLESHOOTING

B. Misfeed in the fusing area

1 Push gently on both ends of the front 4 Lower the fusing unit release levers,
cover and open it. to return them to their operating
positions.

2 Turn the roller rotating knob in the

direction of the arrow. 5 Close the front cover and side cover.
Roller rotating knob
The misfeed indicator
( ) will go out.

3 Carefully remove the misfed paper.

• When closing the front cover, gently hold
Upper the fusing unit release levers to Note both ends.
allow easier removal. • When closing the side cover, press on the
Be careful not to tear the handle.
misfed paper during • If the misfeed indicator ( ) does not stop
removal. blinking, check for torn pieces of paper in
the machine.
Fusing unit
release
lever

The fusing unit is hot. Do not touch

7
Warning the fusing unit when removing misfed
paper. Doing so may cause a burn or
injury.

• Do not touch the photoconductive drum

Caution (green portion) when removing the misfed
paper. Doing so may damage the drum and
cause smudges on copies.
• Be careful about unfixed toner on the
misfed paper not to soil your hands or
clothes.

117
TROUBLESHOOTING

C. Misfeed in the transport area

1 Open the fusing paper guide by

pressing down the green-labeled
projection on the guide and remove
the misfed paper.
Be careful not to tear the
misfed paper during
removal.

The fusing unit is hot. Do not touch

Warning the fusing unit when removing misfed
paper. Doing so may cause a burn or
injury.

2 If the misfed paper cannot be removed

by the previous step but is visible in
the paper output area, remove the
paper by pulling it into the paper
output area.
Be careful not to tear the
misfed paper during
removal.

3 Close the side cover.

The misfeed indicator

( ) will go out.

• When closing the side cover, press on the

Note handle.
• If the paper was torn, make sure that no
torn pieces remain in the machine.
• If the misfeed indicator ( ) does not stop
blinking, check for torn pieces of paper in
the machine.

118
 TROUBLESHOOTING

MISFEED IN THE UPPER PAPER TRAY

Note Make sure that there is no misfeed paper in the tray before pulling it out. (p.116)

1 Lift and pull out the upper paper tray

and remove the misfeed paper.
Be careful not to tear the
misfeed paper during
removal.

2 Open and close the side cover.

The misfeed indicator

( ) will go out.

• When closing the side cover, press on the

Note handle.
• If the misfeed indicator ( ) does not stop
blinking, check for torn pieces of paper in
the machine.

3 Close the upper paper tray.

Push the upper paper

tray in completely.
7

119
TROUBLESHOOTING

MISFEED IN THE LOWER PAPER TRAY

Note • When 500-sheet paper feed unit is installed.

• Make sure that there is no misfeed paper in the tray before pulling it out. (p.116)

1 Open the lower side cover. 5 Close the lower paper tray.

Grasp the handle to open

the lower side cover.

2 Remove the misfeed paper.

Be careful not to tear the

misfeed paper during
removal.

3 If the misfeed paper is not seen in

step 2, lift and pull out the lower paper
tray and remove the misfeed paper.
Be careful not to tear the
misfed paper during
removal.

4 Close the lower side cover.

The misfeed indicator

( ) will go out.

If the misfeed indicator ( ) does not stop

Note blinking, check for torn pieces of paper in the
machine.

120
REPLACING THE TONER CARTRIDGE
When the toner cartridge replacement required indicator ( ) lights up, the toner cartridge will need replacement
soon. Obtain a new cartridge. When the toner cartridge replacement required indicator ( ) blinks, the toner
cartridge must be replaced before copying can be resumed.
Replace the toner cartridge by following the procedure below.

Note When the toner cartridge replacement indicator ( ) lights up, little toner remains and thus copies may be faint.

1 Push on both ends of the front cover 4 Insert the toner cartridge along the
and open it. guides until it locks in place while
pushing the lock release lever.
If there is any dirt or dust
on the toner cartridge,
remove it before
installing the cartridge.

2 Pull the toner cartridge out while

pressing the lock release lever. 5 Close the front cover.
Toner cartridge When pulling out the
lock release lever toner cartridge, place The toner cartridge
your other hand on the replacement required
indentation of the indicator ( ) will go
cartridge. out.

After removing the toner cartridge, do not

Caution shake it or tap on it. Doing so may cause • Even after a new toner cartridge is
toner to leak from the cartridge. Put the old Note installed, the toner cartridge replacement
cartridge immediately in the box. Dispose of required indicator ( ) may still light up,
the old toner cartridge in accordance with indicating that copying cannot be resumed
local regulations. (toner is not fed sufficiently). In this case,
open and close the front cover.

3 Remove the new toner cartridge.

Grasp the cartridge on both sides and
The machine will feed toner again for about
two minutes and then copying can be
resumed.
• Before closing the front cover, make sure
7
shake it horizontally four or five times.
that the toner cartridge is correctly installed.
• When closing the front cover, gently hold
4 or 5 times both ends.

Caution Grasp the grip when holding the cartridge.

121
 Chapter 8

8 ROUTINE MAINTENANCE

This chapter explains how to keep the machine operating smoothly, including viewing copy count/scan count/the
toner level indicator, cleaning the machine and resetting the network settings of the machine.

CHECKING THE TOTAL OUTPUT

COUNT AND TONER LEVEL
CHECKING THE TOTAL OUTPUT COUNT
When "Auditing mode" is "ON":
From the "- - -" display, you can check the total output count, total copy count, and total scan count as explained
below.
When "Auditing mode" is "OFF":
From the " 0" display, you can check the total output count, total copy count, and total scan count as explained
below.
The total output count is all pages (for both printing and copying) printed by the machine and the total output count
can be counted up to 999,999.

Total output count Total copy count

Hold down the [0] key. Hold down the [READ-END] key ( ).
The total output count The total copy count
appears sequentially in appears in the number of
two parts while you hold copies display while you
down the [0] key. hold down the key.
The count display and
counting method are the
same as for the total
output count.
Example: Total number of pages output is 12,345.
The total number of pages printed in printer
Note mode can be calculated by subtracting the
total copy count from the total output count.

Total scan count

• Each A3 (11" x 17") size page is counted as
Note two pages. Hold down the [ ] key.
• During a copy run, pressing the [0] key The total scan count
shows the number of completed copy appears in the number of
pages, not the total output count.
copies display while you
hold down the key.
The count display and
counting method are the
same as for the total
output count.

122
 ROUTINE MAINTENANCE

CHECKING THE TONER LEVEL

The toner level is indicated by a 6-level display. Use it as a guideline for replacing the toner cartridge.

1 Hold down the [Light] key ( ) until 2 Hold down the [ZOOM] key ( ) for
the alarm indicators ( , , , , ) more than 5 seconds.
blink. The approximate quantity
The display will show of toner remaining will be
"- -". indicated in the display
as a percentage. ("100",
"75", "50", "25", "10" is
displayed.) When the
percentage is less than
10%, "LO" will be
displayed.

3 Press the [Light] key ( ) to return to

the normal display.
The alarm indicators ( , , , , ) go off.
The display returns to the number of copies
display.

123
ROUTINE MAINTENANCE
CLEANING THE DOCUMENT GLASS AND
RSPF/DOCUMENT COVER
If the document glass, underside of the document cover/RSPF, or the scanner for originals coming from the RSPF
(the long narrow glass surface on the left side of the document glass) become dirty, the dirt may appear on copies.
Always keep these parts clean.

Stains or dirt on the document glass/RSPF will also be copied. Wipe the document glass, underside of the document
cover/RSPF and the scanning window on the document glass with a soft, clean cloth.
If necessary, dampen the cloth with water. Do not use thinner, benzene, or similar volatile cleaning agents.

Do not spray flammable cleaner gas. Gas from the spray may come in contact with the internal
Warning electrical components or high-temperature parts of the fusing unit, creating a risk of fire or
electrical shock.

CLEANING THE ORIGINAL SCANNING GLASS (ONLY

WHEN AN RSPF IS INSTALLED)
If white or black lines appear in copies made with using the RSPF, use the Example of dirty print image
provided glass cleaner to clean the original scanning glass.

Black lines White lines

1 Open the RSPF and take out the glass 2 Clean the original scanning glass with
cleaner. (p.31) the glass cleaner.

3 Return the glass cleaner to its original

position.

124
 ROUTINE MAINTENANCE

CLEANING THE BYPASS TRAY PAPER FEED ROLLER

If misfeeds such as those of postcards, envelopes, or heavy paper fed from the bypass tray occur frequently, wipe
the surface of the bypass tray feeding roller with a soft clean cloth moistened with alcohol or water.

Paper feed roller

CLEANING THE ORIGINAL FEED ROLLER

If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of
the roller with a clean soft cloth moistened with water or a neutral detergent.

125
 Chapter 9

9 APPENDIX

Specifications, optional equipment, and supplies are explained in this chapter. To purchase optional equipment and
supplies, contact your authorised service representative.

PERIPHERAL DEVICES
As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification
Note changes for product improvement without prior notice. The performance specification figures indicated are nominal
values of production units. There may be some deviations from these values in individual units.

Product name Product number Description

Reversing single pass feeder AR-RP12 This automatically turns the original over to enable scanning of
both sides.

Document cover MX-VR12 This holds down the original.

500-sheets paper tray MX-CS12 N Additional tray. A maximum of 500 sheets of paper can be
loaded into the tray.
500-sheets paper tray (with motor) MX-CS13 N

Network expansion kit AR-NB8 Enables network function.

Printer expansion kit AR-PB10 Adds a PCL printer function.

PS expansion kit MX-PK10 Enables the machine to be used as a Postscript compatible

printer.

Expansion memory MX-EB21 This is a memory for expansion of this machine.

Stand (large) AR-DS19 This is the stand to install this machine.

Stand (small) AR-DS20

Sharpdesk 1 license kit MX-USX1 This software enables integrated management of documents
and computer files.
Sharpdesk 5 license kit MX-USX5

Sharpdesk 10 license kit MX-US10

Sharpdesk 50 license kit MX-US50

Sharpdesk 100 license kit MX-USA0

The peripheral devices are generally optional. However, some models include certain peripheral devices as standard equipment.

126
 APPENDIX

500-SHEET PAPER FEED UNIT

These paper feed units provide the convenience of increased paper capacity for the copier and a greater choice of
paper sizes readily available for copying.

Part names
500 paper feed unit
(MX-CS12 N / MX-CS13 N)
Side cover

Tray

Setting the plate

1 Remove the plate from the tray.

2 Set the removed plate.

127
STORAGE OF SUPPLIES
Standard supplies for this product that are to be replaced by the user are paper and toner cartridge.

For best copying results, be sure to use only SHARP products.

Only genuine SHARP consumables carry the Genuine Supplies label.

GENUINE SUPPLIES

PROPER STORAGE
O Store the supplies in a location that is:
clean and dry,
at a stable temperature,
not exposed to direct sunlight.

O Store paper in the wrapper and lying flat.

Paper stored out of the wrapper or in packages standing on end may curl or get damp, resulting in paper
misfeeds.

Supply of spare parts and consumables

The supply of spare parts for repair of the machine is guaranteed for at least 7 years following the termination of
production. Spare parts are those parts of the machine which may break down within the scope of the ordinary
use of the product, whereas those parts which normally exceed the life of the product are not to be considered as
spare parts. Consumables too, are available for 7 years following the termination of production.

128
 Chapter 10

10 WEB FUNCTIONS IN THE MACHINE

ABOUT THE WEB PAGES

This model that has the network function as standard feature or the Network expansion kit includes a built-in Web
server. The Web server is accessed using a Web browser on your computer. The Web pages include both pages for
users and pages for the administrator. In the user Web pages, users can monitor the machine, directly print a file
specified on a computer, and select printer configuration settings. In the administrator Web pages, the administrator
can configure the machine's e-mail settings, settings for print by e-mail, and passwords. Only the administrator is
allowed to configure these settings.

HOW TO ACCESS THE WEB PAGE AND VIEW HELP

Use the following procedure to access the Web pages. [Help] can be clicked at the bottom of the menu frame to view
information on the various function settings that can be configured remotely over the network from the machine's
Web pages. For the settings of each function, see the explanations in Help.

1 Open the Web browser on your 4 When finished, close the Web pages.
computer.
Recommended Web browsers: When you have finished using the Web pages,
Internet Explorer: 11 or later (Windows®), click the (close) button in the top right corner
Microsoft Edge (Windows®), of the page.
Firefox (Windows®), Safari (macOS®),
Chrome (Windows®):
Latest version or immediately previous major
release

2 In the "Address" field of your Web

browser, enter the IP address that has
been configured in the machine.
If you do not know the IP address, see "SETTING
THE IP ADDRESS" (p.98).
When the connection is completed, the Web
page will appear in your Web browser.
"ABOUT THE WEB PAGES (FOR USERS)"
(p.131)

3 Click the [Help] button at the bottom

of the menu frame.
To view information on a function setting, click
the corresponding item in the Help screen.

129
CHECKING THE IP ADDRESS IN
THE WEB PAGE
The settings of the IP address, Subnet Mask, and Default Gateway can be checked in the Web page.

Note • To acquire the IP address automatically, set "DHCP" to "Enable".

• When "DHCP" settings are changed, the change will take effect after the machine is restarted.

1 Click [Network Status] in the menu 3 Check "IP Address", "Subnet Mask",
frame of the Web page. and "Default Gateway".
If you want to enter "IP Address", "Subnet Mask",
2 Click [TCP/IP]. and "Default Gateway", you can go to the web
page of "Protocol Setup" from [Network
Setup]­[Protocol] to enter and submit
(administrator permission is required).

130
ABOUT THE WEB PAGES (FOR USERS)
When you access the user Web pages in the machine, the following page will appear in your browser.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the
right frame that allows you to configure settings for that item.

(1) Menu Frame (4) Condition Settings

Click a setting in the menu to configure it. Configure basic printer settings and printer
language settings.
(2) System Information
"CONFIGURING THE PRINTER CONDITION
Shows the current status of the machine and
SETTINGS" (p.132)
model name.
* Displays when the network expansion kit or
• Device Status printer expansion kit is installed.
Shows the current status of the machine, paper
trays, output trays, toner and other supplies, and (5) Admin Mode
page counts. To open the Web pages for the administrator, click
Out of paper and other warnings appear in red. here and then enter the administrator's user name
• Device Configuration and password.
Shows what options are installed. "ABOUT THE WEB PAGES (FOR THE
• Network Status ADMINISTRATOR)" (p.135)
Shows the network status. Information on "PROTECTING INFORMATION PROGRAMMED
"General" and "TCP/IP" is shown on the IN THE WEB PAGE ([Passwords])" (p.136)
respective pages.
(6) Display Language Setting
(3) Printer Test Page Select the desired language setting from the
The "Printer Settings List", which shows printer pull-down menu.
condition settings and system settings, and various
font lists can be printed.

10

131
CONFIGURING THE PRINTER
CONDITION SETTINGS
The printer condition settings allow basic printer settings to be configured. The following items can be set:

O "Default Settings" (p.133): Basic settings that are mainly used when the printer driver is not used.
O "PCL Settings" (p.134): PCL symbol set, font, line feed code, and other settings.
• When the printer driver is used and the same settings are configured both in the printer driver and in the above
Note screens, the settings configured in the printer driver override the settings in the above screens. If a setting is
available in the printer driver, use the printer driver to configure the setting.
• This function displays when the network expansion kit or printer expansion kit is installed.

HOW TO CONFIGURE THE SETTINGS

To display the Condition Settings screen, click [Condition Settings] in the menu frame.
For detailed explanations of the procedures for establishing settings, click [Help] in the menu frame.

System Information Help

Device Status
Device Configuration Condition Settings
Network Status [Default Settings] [PCL] (2)
Function
Printer Test Page
Default Settings
Copies: 1
Link Orientation: Portrait

Device Setup
Default Paper Size: A4 (3)
(1) Condition Settings Default Paper Source: Auto
2-Sided Print: 1-Sided
Admin Mode
2-Sided Original Type: 1-Sided
(Scan)
Help
ROPM: Enable

Submit(S) (4)

(1) Condition Settings

This displays the page for configuring the printer
condition settings.
(2) Default Settings/ PCL
Select the type of condition settings that you wish
to configure.
(3) Settings
The factory default settings are displayed.
Change the settings as desired by selecting from
drop-down lists and by directly entering settings.
For information on the settings, see "PRINTER
CONDITION SETTINGS" (p.133).
(4) Submit
Click to store the Web page settings in the
machine.

132
 WEB FUNCTIONS IN THE MACHINE

PRINTER CONDITION SETTING MENU

Click on a setting to view an explanation of the setting.

Condition Settings Condition Settings

Default Settings Factory default settings PCL Settings Factory default settings
Copies 1 Symbol Set PC-8
Orientation Portrait Font 0: Courier (internal font)
Default Paper Size A4 Line Feed Code CR=CR; LF=LF; FF=FF
Default Paper Wide A4 Disable
Auto
Source
2-Sided Print 1-Sided
2-sided original type PostScript settings Factory default settings
1-Sided
(Scan)
Print PS Errors Disable
ROPM (Rip Once,
Enable
Print Many)

PRINTER CONDITION SETTINGS

Factory default settings are indicated in bold.

Default Settings
Item Selections Description
Copies 1 - 999 This is used to select the number of copies.
Orientation Portrait, Landscape This sets the orientation of the printed page. Select [Portrait] when
the image is longer in the vertical direction, or [Landscape] when the
image is longer in the horizontal direction.
Default Paper Size A3, B4, A4, B5, A5, This sets the default paper size used for printing. Even if the set size
Ledger, Legal, of paper is not in any of the trays, the printed image is formed in
Foolscap, accordance with this setting.
8-1/2×13-2/5(216×3
40),
216×343(8-1/2×13-
1/2), Letter, Invoice
Default Paper Auto, Tray 1, This sets the default paper tray.
Source Tray 2*, Tray 3*, *Selections available depend on the trays that are installed.
Tray 4*,
Bypass (Manual),
Bypass (Auto)
2-Sided Print 1-Sided, When [2-Sided (Book)] is selected, two-sided printing takes place so
2-Sided (Book), as to allow binding at the left side. When [2-Sided (Tablet)] is
2-Sided (Tablet) selected, two-sided printing takes place so as to allow binding at the
top. (Only for models that support two-sided printing.)
2-sided original type 1-Sided, This sets whether or not to allow two-sided original for scan. (Only
(Scan)
ROPM (Rip Once,
Print Many)
2-Sided
Enable, Disable
for models that support two-sided original.)
This enables the ROPM function. When enabled, multi-page print
jobs are stored in memory before printing, and thus the computer
10
does not need to repeatedly send the print data when multiple
copies are printed.

133
WEB FUNCTIONS IN THE MACHINE

PCL Settings
Item Selections Description
Symbol Set Select one of 35 This specifies which country's characters (PCL symbol set) are
sets. assigned to certain of the symbols in the character code list. The
factory default setting is [PC-8].
Font Select one internal This specifies which PCL font to use for printing. One font can be
or one external font. specified from among the internal fonts. The factory default setting is
[0: Courier].
Line Feed Code CR=CR; LF=LF; This specifies the line break code by means of a combination of the
FF=FF, "CR" (return) code, "LF" (line break) code, and "FF" (page break)
CR=CR+LF; LF=LF; code. The factory default setting is printing based on the transmitted
FF=FF, code. The setting can be changed by selecting one of four
CR=CR; combinations.
LF=CR+LF;
FF=CR+FF,
CR=CR+LF;
LF=CR+LF;
FF=CR+FF
Wide A4 Enable, Disable This setting can be enabled to print 80 lines on A4 size paper with
each line 10CPI font (English characters). When the setting is
disabled (a checkmark does not appear), each line is 78 characters
long.

PostScript settings
Item Selections Description
Print PS Errors Enable, Disable When this setting is enabled, an error description is printed each
time a PostScript error occurs.

134
ABOUT THE WEB PAGES
(FOR THE ADMINISTRATOR)
In addition to the menus that appear for users, other menus that can only be used by the administrator appear in the
administrator Web pages.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the
right frame that allows you to configure settings for that item. Settings that can only be configured by the
administrator are explained here.

10

(1) Network Scanning (5) Status Message

Set the usage method for sending data scanned Configure parameters required for sending status
using the network scanner function. messages, such as destination addresses and
"NETWORK SCANNING" (p.138) time schedules.
"STATUS MESSAGE SETUP" (p.140)
(2) Information
Configure machine identification information for the (6) Alerts Message
status & alert E-mail function. Store destination addresses for alert messages.
"INFORMATION SETUP" (p.139) "ALERTS MESSAGE SETUP" (p.140)
(3) Passwords (7) Security
To protect the Web site, the system administrator Unused ports can be disabled for greater security
can establish passwords. Enter a password that and port numbers can be changed.
you would like to establish and click the [Submit]
(8) SSL Settings
button.
Configure settings for SSL Settings. (p.139)
One password can be established for the
administrator and one password can be (9) Services
established for users. Configure information concerning the e-mail
"PROTECTING INFORMATION PROGRAMMED system.

10
IN THE WEB PAGE ([Passwords])" (p.136) "SMTP SETUP" (p.139)
(4) Administrator Settings (10)Print Port
Setting changes can be prohibited and interface Configure settings for LPD and Raw print.
settings can be configured.
"ADMINISTRATOR SETTINGS" (p.137)

135
PROTECTING INFORMATION
PROGRAMMED IN THE WEB PAGE
([Passwords])
Passwords can be set (click [Passwords] in the menu frame) to restrict Web page access and protect settings.
The administrator must change the password from the factory default setting. The administrator must also take care
to remember the new password. The next time the Web pages are accessed, the new password must be entered.
A password can be set for the administrator and a password can be set for users.

1 Click [Passwords] in the menu frame. 3 Enter passwords in "User Password"

and "Admin Password".
• A maximum of 7 characters and/or numbers
2 Enter the current password in "Admin can be entered for each password (passwords
Password". are case sensitive).
When establishing a password for the first time, • Be sure to enter the same password in
enter "Sharp" in "Admin Password". "Confirm Password" as you did in "New
Password".
Be sure to enter "S" in upper case and
Note "harp" in lower case (passwords are case
sensitive). 4 When you have finished entering all
items, click [Submit].
The entered password is stored.
After setting the password, turn the machine
power off and then back on.

When prompted to enter a user name,

Note a user should enter "user" and an
administrator should enter "admin" in "User
Name". In "Password", the respective
password for the entered user name should
be entered.
For more information, click [Help] in the
upper right-hand corner of the window.

136
ADMINISTRATOR SETTINGS
The administrator settings are used to prohibit changes to the [Condition Settings] and to configure interface
settings.
O "Default settings" (p.137): Select the setting for which you wish to prohibit changes.
O "Interface settings" (p.137): Enable monitoring of data sent to the network port and set restrictions.

CONFIGURING A SETTING IN THE ADMINISTRATOR

SETTINGS
1 Click [Administrator Settings] in the 3 Make a selection for the setting in the
menu frame. screen that appears.
The "Default Settings" screen of the See "ADMINISTRATOR SETTINGS" (p.137) for
[Administrator Settings] will appear. If you wish to descriptions of the settings.
select a setting in the "Default Settings" screen,
go to step 3.
4 Click [Submit] to store the entered
information.
2 Click the desired setting.

ADMINISTRATOR SETTINGS
When "YES, NO" appears in the "Settings" column, "YES" is selected when a checkmark appears in the checkbox of
the item, and "NO" is selected when checkmark does not appear.

Default settings
Item Settings Description
Prohibit Test YES, NO This setting is used to prohibit printing of a printer test page.
Page Printing
Disable Default YES, NO This setting is used to prohibit changes to the default condition settings.
Setting Changes
Disabling of YES, NO This setting is used to prohibit changing of the date and time.
Clock
Adjustment

Interface settings
Item Settings Description
I/O Timeout 1- 60 - 999 (sec) During reception of a print job, if remaining data is not received after the
time set here elapses, the port connection is broken and the next print job
is begun.
Emulation
Switching
Auto,
PostScript, PCL
Select the printer language. When [Auto] is selected, the language is
automatically selected from the data sent to the printer. Unless errors occur
frequently, do not change the setting from [Auto] to another setting.
10
Port Switching Switch at End of Select the method for switching network ports.
Method Job, Switch after
I/O Timeout

137
NETWORK SCANNING
Set the usage method for sending data scanned using the network scanner function.

1 Click [Network Scanning] in the menu 2 Configure settings for network

frame. scanning.
The "Network Scanning" screen will appear. For detailed information, click the [Help] button in
the upper right-hand corner of the window.

3 Click [Submit] to store the entered

information.
Settings
Selections
Item (factory default setting Description
appears in bold)
Enable Scanner Delivery to Set the usage method for sending data scanned using the network
scanner function.
USB Memory YES, NO Allow sending of scanned data to a USB memory device.
Scan
Scan to E-mail YES, NO Allow sending of scanned data to an e-mail address.
Scan To FTP & YES, NO Allow sending of scanned data to a file server, desktop, and
Desktop & Sharpdesk Mobile.
Sharpdesk
Mobile
Advanced Setup YES, NO Set a Bcc destination for a Scan to E-mail job. Select the checkbox
and enter the Bcc e-mail address (maximum 100 characters) in the
text box.
Maximum Size of E-mail Attachments Configure settings for the size of files sent by Scan to E-mail.
Upper Limit - Do not send if the file size exceeds the set limit.
Unlimited YES, NO Send file regardless of the file size.
File Naming Configure settings for the file name.
Date & Time YES, NO Use the date and time of scanning for the file name.
Session Page YES, NO Use the total number of pages sent since the machine power was
Counter turned on for the file name. (This cannot be used with Scan to USB
memory.)
Unique Identifier YES, NO Use a special ID number created from the machine ID, serial
number, counter, date, and time for the file name.
Default Subject - Enter the text string used for the e-mail subject when using Scan to
E-mail.

138
SSL SETTINGS
SSL is a protocol that enables the encryption of information transmitted over a network. Encrypting data makes it
possible to transmit and receive sensitive information safely.

1 Click [SSL Settings] in the menu 2 Configure settings for SSL Settings.
frame.
The "SSL Settings" screen will appear. For detailed information, click the [Help] button in
the upper right-hand corner of the window.

3 Click [Submit] to store the entered

information.

E-MAIL STATUS AND E-MAIL

ALERT SETTINGS
These functions send information on machine use (print count, copy count, etc.) and error conditions (paper
misfeed, out of paper, out of toner, etc.) via e-mail to the administrator of the machine or the dealer.

INFORMATION SETUP
Machine identification information for the status and alert e-mail functions is configured in the "Information Setup"
screen. The entered information will be included in status and alert e-mail messages.

1 Click [Information] in the menu frame. 2 Enter the machine information.

The "Information Setup" screen will appear. For detailed information, click the [Help] button in
the upper right-hand corner of the window.

3 Click [Submit] to store the entered

information.

SMTP SETUP
The Status and alert e-mail functions use SMTP (Simple Mail Transport Protocol) to send e-mail. The following
procedure is used to set up the e-mail environment. This must be done by the system administrator or other person
familiar with the network.

1 Click [Services] in the menu frame. 3 Enter the information required to set
up the e-mail environment.
The "Services Setup" screen will appear. For detailed information, click the [Help] button in
the upper right-hand corner of the window.
2 Click [SMTP].
4 Click [Submit] to store the entered
information.

10

139
WEB FUNCTIONS IN THE MACHINE

STATUS MESSAGE SETUP

Use the status message function to send the current counter information, including the copy count, print count, and
total output count, based on the specified schedule. The destinations can be set for administrators and dealers
respectively.

To set up the status message, follow these steps.

1 Click [Status Message] in the menu 3 Click [Submit] to store the entered
frame. information.
The "Status Message Setup" screen will appear. When the E-mail Status settings are completed, printer
count information will be sent periodically by e-mail to
the specified e-mail addresses.
2 Enter the required information,
including the destination addresses
If you quit the browser before clicking
and time schedule. Note [Submit], the settings will be cancelled.
For detailed information, click the [Help] button in To send printer information immediately to
the upper right-hand corner of the window. the specified e-mail addresses, click [Send
Now].

ALERTS MESSAGE SETUP

Use the alert message function to send alert information, such as empty toner and paper and trouble including paper
misfeeds, to specified destinations when such problems occur. The destinations can be set for administrators and
dealers respectively.

To set up the alert message, follow the procedure below.

1 Click [Alerts Message] in the menu 3 Click [Submit] to store the entered
frame. information.
The "Alerts Message Setup" screen will appear. If these parameters are set, event information for the
printer will be transmitted to the specified addresses
via E-mail each time a specified event occurs. The
2 Enter the destination addresses.
meaning of each event item is shown below.
For detailed information, click the [Help] button in
(Example)
the upper right-hand corner of the window.
Paper Jam: A paper misfeed has occurred.
Toner Low: Toner is low.
Toner Empty: Toner must be added.
Paper Empty: Paper must be loaded.

Note If you quit the browser before clicking

[Submit], the settings will be cancelled.

140
OPERATION GUIDE

AR-7024D-EX1