LETTER WRITING

Letter writing is a timeless form of communication that can be used for personal,
professional, or formal purposes. Here are some key elements to consider
Types of Letters:
 Personal Letter: Written to friends, family, or acquaintances.
 Business Letter: Used for professional communication, such as job applications,
inquiries, or formal announcements.
 Formal Letter: Written for official purposes, like complaints, requests, or
apologies.
 Informal Letter: Casual and conversational, often used for social invitations or
thank-you notes.
Basic Structure:
 Date: Include the date you're writing the letter.
 Address: Write the recipient's address.
 Salutation: Use a greeting like "Dear [Name]" or "Hello [Name]".
 Body: The main content of the letter, divided into paragraphs.
 Closing: End with a polite phrase like "Sincerely" or "Best regards".
 Signature: Sign your name above your printed name.
Tips:
 Be clear and concise: State your purpose in the first paragraph.
 Use proper grammar and spelling: Ensure accuracy and professionalism.
 Use a formal tone: Avoid slang and ]/contractions in formal letters.
 Proofread: Check for errors before sending.
 Use proper formatting: Leave margins and use a legible font

Application for leave

RO-PL-Gen/33
243 Asha Colony
Visakhapatnam 531001

6 November 2021

Mr Gautham Banerjee
Regional Manager
Visakhapatnam Branch

Dear Mr Banerjee
Subject: Leave Application
I am writing to request leave for two weeks from 7 to 20 November.My mother,who lives
with me,is in hospital for heart surgery, which is scheduled for tomorrow.I want be by
her side to take care of her in the difficult days after surgery.

I am enclosing a report on my work status.Ms Sheila John has agreed to take care of my
work on the shipyard project until I return.

I would be greatful if you could please grant me privilege leave for the above period.

Yours sincerely,
Gopalan Rao
Assistant Manager

Enclosed: Report on work status

Copy to: Ms Neelam Batra,HR,Head Office

Mr Umair Irfan,Admin, Visakhapatnam
Abbas Kader
5-6-322 Kanak Road
Begumpet, Hyderabad 500042

02 August 2022

The principal
Shastry Memorial College
Hyderabad 500532

Dear sir,

Subject: Request for a character -cum-merit certificate

I have completed my undergraduate studies from Shastry Memorial College. I would like
to apply for a suitable job for which I require a character -cum-merit certificate. I request
you to please the same to me. I wish to furnish the following particulars for your
reference.

I was a student of your college from the academic year 2019-20 to 2021-22. I completed
my BA degree in July 2019 with a distinction. I am happy to say that I took an active part
in extracurricular activities. I participated in inter-collegiate as well as university-level
sports and cultural competitions. I was the captain of the university ball badminton team
during the academic year 2019-20. I also participated in the state-level inter-collegiate
debate competition and was awarded the second runner-up prize. I was the student editor
of the college magazine.
Anupama.
I would be very grateful if you could please issue a character-cum-merit certificate for
me at the earliest.

Thank you.

Yours faithfully,
Abbas Kader
 Ref: Invoice no.127/Dec/20
15/1 Regency Circle
Mangaluru 575003

5 January 2021

Consumer Services Manager

Allied Electronics
Market Road, Mangaluru 575001

Dear sir/madam,

Sub: Request for replacement of defective refrigerator

This is about a Glacier refrigerator (model: GR360; size:175-litre;color: blue) that I

bought from your showroom on 30 December 2020( copy of bill enclosed).

Ever since it was delivered on 2 January,the fridge has not been working. Even when set
out maximum, the inside temperature remains close to just 20 degrees Celsius. Water in
the ice tray does not freeze,and food kept in the fridge spoils in a day.

Your showroom has a reputation for both quality and reliability, and so I am certain that
this is only a chance happening. Could you replace the defective refrigerator with a new
piece in the same model,size and colour, please.

Yours faithfully,
Amulya .B
Amulya Bhat (Mrs)
Enclosed: Copy of bill no. 127/Dec/2
Qs. Write a letter to the Post Master, General Post Office, Pithoragarh complaining of late
delivery of letters. You are Mohit/Mona of Takana, Pithoragarh
Ans.
Friends Colony,
Takana Pithoragarh
11 November, 2017
The Postmaster
General Post Office
Pithoragarh
Subject: Complaint regarding late delivery of letters
Sir,
This is to bring to your kind notice that the beat postman of our area is not performing his
duties well. He never delivers our letters, money orders, parcels etc. on time. He visits
only once a week and delivers the letters of the whole week that day. As a result of his
careless attitude towards duties, we often get deprived of the important information of
marriage, death, etc. of our relatives and friends.
Several times people could not reach on time to attend the interview or join service due
to the negligence on the part of the postman. We have repeatedly requested him to be
regular and deliver the letter on time but he pays no heed to our requests.
I sincerely request you to personally enquire into the matter and take immediate action
for the redressal of our grievances.
Yours faithfully
Mona
(A resident of Friends Colony)
Takana
 Business letters

-Making Enquiries/ Placing Orders

Enquires are made when a buyer wishes to know the quality, price, availability
of goods to be purchased or the terms of sale.
Letters of enquires describes what the writer wants and why. It is also written to
request information. That information can be for job seekers, prices, college
applications or any other services.
A letter of placing order is a contract of sale and purchase of goods or of
services offered. Orders are considered to be one of the simplest types of direct
requests.
While placing an order just state your needs clearly and directly. You must be
sure to include complete and accurate information.
VVM Public
School
Bageshwar
14 December, 2017
The Sales
Manager
Bharat Sports
Ltd. Katyur
Bazaar
Bageshwar
Subject: Order for sports articles
Sir
We wish to purchase following sports articles for our school. Kindly arrange to
send them by the end of this month. Also please ensure that the sports articles
sent are of the best quality and packed properly to avoid any damage. Payment
shall be made soon after receiving the parcel of the goods.

S no. Items Quantity

1 Hockey Sticks 28 pieces

2 Footballs 12 pieces

3 Volley Balls 20 pieces

4 Volley Ball Nets 20 pieces

5 Badminton 20 pieces
Rackets
6 Cricket Bats 10 pieces

Please supply them and deduct the permissible discount in the

invoice. Yours truly
Shirish
Physical Education Teacher
 Letter of Complaint

Complaint letters are usually written to business firms, water supply

boards,telecommunication boards, electricity boards, sewerage boards and several
other organizations. Their purpose is to remind the people of these firms about
their defective products or poor services. It is extremely important to provide all
the details in your complaint letter as the information can be further used for
verification.
The letter should demand immediate response, quicker decision or positive action
in order to resolve the complaint as soon as possible. The message conveyed in
the complaint letter should be direct and credible.
Qs. Write a letter to the Post Master, General Post Office, Pithoragarh
complaining of late delivery of letters. You are Mohit/Mona of Takana,
Pithoragarh.
Ans.

Friends Colony,
Takana
Pithoragarh
11 November, 2017
The Post
Master General
Post Office
Pithoragarh
Subject: Complaint regarding late delivery of letters

Sir
This is to bring to your kind notice that the beat postman of our area is not
performing his duties well. He never delivers our letters, money orders, parcels
etc. on time. He visits only once a week and delivers the letters of the whole
week that day. As a result of his careless attitude towards duties, we often get
deprived of the important information of marriage, death, etc. of our relatives
and friends.
Several times people could not reach on time to attend the interview or join
service due to the negligence on the part of the postman. We have repeatedly
requested him to be regular and deliver the letter on time but he pays no heed to
our requests.
I sincerely request you to personally enquire into the matter and take immediate
action for the redressal of our grievances.
Yours
faithfully
Mona
(A resident of Friends Colony)
Takana
 Letter to the Editor

Newspapers, weeklies and magazines play an important role in shaping public

opinion, public minds and decisions about many national and international issues
because they have a large number of readers. Writing letters to the editors is a
great way to engage with a topic you are passionate about and to influence public
opinion. These letters are written to shape public opinion, to share information
and ideas, to increase awareness, to advocate your cause or to start community
conversation. It is a written way of talking to a newspaper or magazine. It takes a
position for or against an issue or simply inform or both.
Qs. Write a letter to the Editor of”The Times of India”, Delhi expressing your
concern over the increase in the rate of road accident, rash driving and
overcrowded road transport. You are Priya/Priyanshu living at B-47 Avas
Vikas, Mayur Vihar, New Delhi.
B-47 Avas
Vikas Mayur
Vihar New
Delhi
13 November,
2017 The
Editor
The Times of India
New Delhi
Subject: Increasing cases of road accidents, rash driving and overcrowding

Sir
Through the columns of your esteemed newspaper, I wish to express the anguish of
the general public over the increasing number of road accidents, cases of rash
driving and the problem of overcrowding in the buses.
The bus drivers have no regard for the traffic rules. They drive vary rash under the
influence of liquors. They even jump the red light signals installed on the roads.
Still the private bus operators stop at unauthorized stops. The uncontrollable speed
and race with other buses is the main cause of accidents. They even overtake the
other buses for picking up more passengers. The conductors pack their buses to
suffocation. As a result, ladies and old people are unable to get into the buses.
It requires stricter watch on the part of the traffic police. More traffic police should
be employed to check the violations of the traffic rules. Proper road signals and
road marks should be marked. The surprise check by traffic police in civil dress
can play an effective role in booking the culprits.
Yours
truly
Priyansu
 Job Applications

Job applications are usually written in reply to advertisements. They require a

formal and precise treatment. Job application is an opportunity to highlight your
most relevant qualifications and experiences enhancing your resume and
increasing your chances of being called for an interview.
Qs. You are NARESH. You have seen an advertisement for the post of an
English teacher in Rani Public School, Dehradun. Write a letter in
response to the advertisement applying for the post. Give your detailed
bio-data also.
Ans.

99 Rajpur
Road
Dehradun
15 December,
2017 The
Manager
Rani Public School
Dehradun
Subject: Application for the post of an English teacher

Sir
I would like to apply for the post of an English teacher that you have advertised
in”Amar Ujala” of 10 December, 2017.
I have the required qualification. I was happy to note that you do not insist on experience.
If selected, this would be my first job. I am a sincere, honest and hardworking
person. I am friendly and have good communication skills.
I am enclosing my bio-data for your kind perusal and favourable
consideration. Yours truly
Nandini

Encl.: RESUME
 COVER LETTER ( AMERICAN FORMAT )

D. Rajesh,
J.P.N. Road,
Warangal.

12- 01-2021

To
The Manager
Tata Company
Hyderabad.

Sir / Madam,

Sub: An application for the post of an electrical engineer Req – Reg.

Ref: I have seen your advertisement in DC paper on Dt of 12-03-2013.

In response to your advertisement in DC paper for the post of an Electrical Engineer in

your company, I wish to offer myself as a candidate to apply for the post of an Electrical
Engineer with respect to this I am also attaching my resume for your consideration.

So, I request you to consider my application. If I am selected, I will work for the best
satisfaction of your company.

Thanking you,

Yours faithfully,SIGN

D.RAJESH

Here I enclosed my Resume

Letter of

Application

Dear Sir / Madam,

I am writing to apply for a place on the History MA course which commences this
September at Winston University.

I am 25 years old and I have completed a History degree at Macbriney University,

where I received first class honours. Prior to this I was a pupil in grammar school,
where I obtained 9 GCSEs and four A levels in History, English, Mathematics and
Geography.

Since the completion of my BA I have spent one year working as assistant historian.
This work was extremely enjoyable and I am now anxious to specialise by gaining
further qualifications before embarking on my chosen career in this field.

I enclose details of my education and qualifications in the hope that you will
consider me for entry. I am looking forward to hearing from you.

Yours
faithfully,
XYZ
Amitha Sagari
No.A89, Spandana Apartments
DCM Layout,Mysuru 577002

20 August 2021

Social Welfare Department

Paduvarahalli East
Mysuru 570012

Dear sir,

Sub: Application for the post of a First Division Assistant

Ref: Your advertisement in the 'Times of India' dated 18 August 2021

I feel that I have the right qualifications and experience for the post of a First
Division Assistant for which you have advertised. I request you to please consider
my application for the post.

I have enclosed my curriculum vitae and photocopies of all testimonials for your
perusal. I would welcome the opportunity to further discuss my skills and this
position,and would be greatful if you could please grant me an interview to prove
my eligibility and suitability for the role. I will be happy to provide any other
information you may require of me during the interview.

Thank you.

Yours faithfully,
Amitha Sagari

Encl: 1. Curriculum vitae

2. Attested copies of testimonials
Arun Lokesh
No.89, Malla Road,V- Nagar
Chandigarh 160101

18 July 2021

Varma Trading Company

36/B , Akash Heights
Banashankari, Bengaluru 560050

Dear madam/sir,

Sub: Application for the post of an office assistant

Ref: Your advertisement in the Hindu dated 15 July 2021

My name is Arun Lokesh. I would like to apply for the position of an office
assistant at your Bangalore regional office.

I have the necessary abilities which you may require -- I possess excellent verbal
and written communication and inter- personal skills; I am computer savvy; and I
am a quick learner. In addition,I have worked for four years as an office assistant
at Surya Trading House, Bangalore. I feel that I am qualified for the above profile.

I have attached my resume,I look forward to the possibility of a personal

interview at your earliest convenience to further discuss my credentials with you
and to learn more about Varma Trading Company.

Thank you.

Yours faithfully,
Arun Lokesh
 LETTER WRITING LANGUAGE

Useful language for Letters of Complaint

Opening Remarks:
- I am writing to complain about/regarding/on account of/because of/on the subject
of...
- I am writing to draw your attention to...
- I am writing in connection with...
- I am writing to express my strong dissatisfaction with...
- I am afraid to say I have numbers of complaints about...
- I am sorry to say that I was very disappointed with...
- I was appalled at...
- I feel I must protest/complain
about... Useful phrases:
- We ought to discuss the matter...
- To make matters worse...
- I was very disappointed to find that...
- I would be grateful if you could...
- I should have been informed that...
- The first problem was... Another problem was... The most visible problem...
- I hope you will understand that I was very dissatisfied...
- I believe you can appreciate how disappointed I was
when... Linking words:
- Even though, however, furthermore, firstly,
finally etc. Closing Remarks:
- I would like to hear your explanation for the above problems...
- I would therefore be grateful if you could give me a full refund...
- I would like a full refund as soon as possible...
- I would like to have all or part of my money refunded...
- I am not satisfied with...
- I hope/assume you will replace...
- I trust the situation will improve...
- I hope the matter will be resolved...
- I hope we can sort this matter out amicably
- I look forward to hearing from you in your earliest convenience to offer me a
complete refund

- I feel I am entitled to a partial refund in addition to an apology for the inconvenience

caused
- I insist you replace the item at once...
- I demand a full refund...
- I hope that I will not be forced to take further action
- I look forward to hearing your early reply
- I look forward to receiving a prompt reply
Useful Language for Letters of Apology
Opening Remarks:
Formal
- I am writing to apologise for...
- I must apologise for...
- Please accept my sincerest apologies for...
- How can I apologise enough for...
- I must apologise
profusely... Informal
- I hope you will understand when I say that...
- What can I say, except I'm sorry that...
- I'm sorry for...
- I owe you an apology...
- I'm so sorry if I upset you in any way...
- I can't describe how sorry I am and how guilty I
feel... Closing Remarks:
Formal
- Once again, sincerest apologies for...
- I hope you will accept my apologies...
- I hope my apologies will be/are
accepted... Informal
- I hope you believe me when I say how sorry I am...
- I can't tell you how sorry I am...
- I beg you to forgive me for...
- There is no excuse for ... and I hope you'll forgive me...
 LETTERS OF INVITATION

Useful Language for Letters of Invitation

Opening Remarks:
Formal
- We would be honoured if you...
- I cordially invite you to...
- Your presence would be appreciated at...
- You are invited to
attend... Informal
- I'm writing to invite you to...
- I'd love it if you could come to...
- We're organising a ... and would love it if you
could come Closing Remarks:
Formal
- We would be grateful if you could...
- Please indicate whether you will be able to
attend Informal
- I hope you'll be able to make it...
- Hope you can come
- Looking forward to seeing you then
- Please let me know as soon as possible
Directions can be introduced by using some of the following expressions:
- In case you don't know the way...
- I'll give you some directions...
- I have included some directions...
- Here are a few directions so you don't get lost
- In case you do not know the exact of the...

Useful Language for Letters Accepting an Invitation

Opening Remarks:
Formal:
- I am writing to thank you for the kind invitation
- Thank you for the kind invitation which I would be honoured
to accept Informal
 - Thanks for the invitation to ..., sounds
lovely... Closing Remarks:
Formal:
- I look forward to seeing you...
- We wait the event with great
anticipation Informal:
- See you then
- We're really looking forward to it

Useful Language for Letters Refusing an Invitation

Opening Remarks:
Formal
- We thank you for your recent invitation to ...
but... Informal
- Thank for the invitation, but...
- Thanks for inviting me to ..., but I'm afraid I can't
come Closing Remarks:
Formal
- I am sorry to miss the opportunity of...
- Thank you again for the invitation...
- I hope we will have the opportunity to
meet Informal
- I hope we can get together some other time
- I'm really sorry we'll have to miss it
 Useful Language for Letters of Application (for a Job)
Opening Remarks:

- I am writing to apply for the post/job/position of/which I saw advertised in...

- I am writing with regard to your advertisement...
- I am writing in response to your
advertisement... Reference to experience:
- ...for the last/past year I have been working as... since/for
- I have had experience of...
- Two years ago I was employed as...
- I worked as...
before... Closing
Remarks:
- I would appreciate a reply at your earliest convenience...
- Please contact me regarding any queries you may have...
- I enclose my CV and I would be glad to attend an interview
at any time convenient to you...
 - If you wish me to attend an interview, I am available at any time...
- I look forward to hearing from you in due course...

Useful Language for Letters of Application (for a Course)

Opening Remarks:

- I would like to apply for admission to the ... beginning

- I would like to be considered
for... Reference to experience:
- I hold a certificate/degree in
- I am due to take examinations in...
- I have taken/passed the ... examination...
- I hold the following qualification...
- I have completed the following courses/degree course
- My degree is in
English... Closing
Remarks:
- I would appreciate a reply at your earliest convenience...
- I look forward to meeting/hearing from you
- Please contact me regarding any queries you may have
- I enclose further details of my education and qualifications to date...
- I hope that you will consider me for entry
- I look forward to receiving your response in the near future

ASKING FOR/GIVING ADVICE

Letters asking for or giving advice can be formal , informal or semi-formal depending
on the situation.
A letter asking for advice can be sent to a friend, a consultant or an advice column in a
magazine. Details of the problem should be mentioned.
A letter giving advice should contain suggestions introduced with appropriate
language.

Useful Language for Letters Asking for Advice

Opening Remarks:
Formal
- I am writing to ask if you could help me with
- I would appreciate it if you could give me some advice about
- I am writing to ask for your advice
- I would be grateful if you could offer your advice
- Could you possibly offer your advice
- I wonder if you could help me with a
problem Informal
- I'm writing to ask for your advice
- Can you give me your advice
- I've got a problem and I need your
advice Closing Remarks:
Formal
- I would appreciate it if you could give me your advice as soon as possible
- I look forward to receiving your advice
- It would be of great help if you could
advise me Informal
- What do you think I should do?
- Please let me know what you think I should do
- Please tell me what to do
Useful Language for Letters Giving Advice

Opening Remarks:
Formal
- Thank you for your letter requesting
- I am writing in reply to your letter asking for advice about
- I hope the following advice will be of some help
to you Informal
- I just got your letters and I think I can help you
- I was sorry to hear about your problem. Here's what I think you
should do Suggestions can be introduced with expressions such as:
Formal
- I strongly recommend that
- I would suggest that
- I believe the best course of action is
- I would advise you to
- You should/You ought to/If I were you I
would Informal
- Why don't you
- It would be a good idea to
- What you should do is
- How about.../I thin you should
- The best advice I can give
you is Closing Remarks:
Formal
- I trust you will accept this advice
- I hope this will be of help
- I would very much like to know if this was
helpful Informal
- Hope this has helped
- Let me know what happens
 USEFUL EXPRESSIONS FOR LETTERS GIVING
INFORMATION

Opening Remarks:
Formal
- I am writing in reply to your letter asking for information about
- I am writing to inform you about
- In reply to your
query Informal
- This is what I found out
- Remember the information you wanted?
- You wanted me to tell you a few things
about Closing Remarks:
Formal
- I hope that I have been of some assistance to you
- Please inform me if I can be of any further assistance
- I hope I have answered some of your questions
- Please do not hesitate to contact me if you require any further
information Informal
- I hope this will help you
- Let me know if you need any more help

ASKING FOR INFORMATION

Useful phrases:
- With reference to your advertisement in...
- I am writing to ask for more information about
- I would be grateful if you could tell me
- Could you also give me some more information about
- I would also like to know if there is
- Could you tell me how many
- I look forward to hearing from you

MAKING A REQUEST

Opening remarks:
Formal
- I am writing to inquire about/in connection
with Informal
- I want you to tell me
- Can you let me
know To introduce
first request:
Formal
- Could you possibly send
- I would be grateful if you could
- Would it be possible for you to tell/send me
- I would appreciate some information
about Informal
- Can you send/tell me
- I want to know
To introduce further request:
Formal
- Could you also please send me
- Another matter I need information on is
- I would also like some
information on Informal
- Can you also find out
- I also want to
know Closing
Remarks:
Formal
- I look forward to receiving
- I would appreciate it if you could inform me as soon as
possible Informal
- Please, let me know
- Send me the details
- Tell me soon
 LINKING WORDS AND PHRASES

Personal In my opinion, / In my view, / To my mind, / To my way of

opinion: thinking, / Personally I believe that / It strikes me that / I feel
very strongly that / I am inclined to believe that / It seems to
me that / As far as I am concerned, / I think that the world
would be a much better place without nuclear power.
To list One advantage of / Another advantage of / One other
advantages advantage of / A further advantage of / The main advantage of
and / The greatest advantage of / The first advantage of travelling to
disadvantages work by bicycle is that it is cheap; you don’t have to pay for fuel.
:

One disadvantage of / Another disadvantage of / One other

disadvantage of / A further disadvantage of / The main
disadvantage of / The greatest disadvantage of / The first
disadvantage of travelling to work by bicycle is that you have no
protection from the wind or rain.
To list points: Firstly, / First of all, / In the first place, / Secondly, / Thirdly, /
Finally, / To start with, people who live in the country suffer far
fewer health problems than those who live in the city.
To list points BEGGINNING- First, / To start with, / To begin with, / First of
in a specific all, wash the wound with cold water.
sequence:
CONTINUING- Secondly, / After this/that, / Afterwards, /
Then, / Next, wrap a bandage around the cut.
CONCLUDING- Finally, / Lastly, / Last but not least, place the
patient in a comfortable position and allow them to rest.
To add What is more, / Furthermore, / Apart from this/that, / In
more addition ( to this), / Moreover, / Besides (this), / ...not to
points on mention the fact that cars are extremely expensive to maintain.
the same
topic: Cars are also extremely expensive to

maintain. Cars are extremely

expensive to maintain too.

Not only are cars harmful to environment, but they are extremely
expensive to maintain as well.
Cars are both harmful to the environment and expensive to
maintain.
To refer to With reference to / According to the article in yesterday’s
other Guardian, the unemployment rate is falling in Britain.
sources:
To express The government decided not to fund the scheme because / owing
cause: to the fact that / due to the fact that / on the grounds that /
since / as it seemed likely to fail.

In view of / Because of / Owing to the schems’s high chances of

failure, the government decided not to fund it.

The scheme is likely to fail; for this reason the government has
decided not to fund it.

Seeing that the scheme is likely to fail, the government has decided
not to fund it.

The government has decided to fund the scheme now that its
planners have redesigned it.
To express He passed his exams; thus, / therefore, / so / consequently, / as a
effect: result, / as a
 consequence, / for this reason, he was able to go to university.
To The government decided not to introduce the death penalty for
express fear ( that ) innocent people would die.
purpose:
The government decided not to introduce the death penalty so that
innocent people would not die.

The government decided not to introduce the death penalty so as to

/ in order to
avoid the deaths of innocent people.
The government decided not to introduce the death penalty in case
it resulted in the death of innocent people.
To Clearly, / Obviously, / Of course, / Needless to say, if everyone
emphasise were allowed to carry a gun, the crime rate would rise
what you considerably.
say:
To express It is a fact that / In effect, / In fact, / As a matter of fact, / The
reality: fact of the matter is ( that ) / Actually, / In practice, / Indeed, /
To tell you the truth, a crash helmet would be quite useless in the
event of a serious motorcycle accident.
To express Initially, / At first, / At first sight, his injuries seemed minor, but
the when the doctors examined him, they discovered he had fractured
difference his skull.
between
appearance
and reality:
To give For instance, / For example, by reducing your intake of red meat
examples: you can decrease your chances of having a heart attack in later life.

By reducing your intake of foods such as / like beef and lamb you
can decrease your chances of having a heart attack in later life.
If you want to decrease your chances of having a heart attack in
later life, you should reduce your intake of meat, particularly / in
particular, / especially red meat.
To make As a general rule, / Generally, / In general, / On the whole,
general people who exercise regularly suffer fewer stress-related problems
statements: than who’s who don’t.
To make Up to a point, / To a certain extent, /To some extent, / In a sense,
partially / In a way, this is true as women in society are far less likely to use
correct physical violence than men.
statements:
To express To the best of my knowledge, / As far as I know, there is no firm
limit of proof of the existence of aliens.
knowledge:
To state It is popularly believed that / People often claim that / It is
other often alleged that / Some people argue that / Many argued that
people’s / A lot of people think that / A lot of people believed that the
opinion: earth is the only planet in our solar system that has ever supported
life.
Contrary to popular belief, the earth is not the only planet in our
solar system to have supported life.
To make It is a known fact that smoking causes cancer, yet / however /
contrasting nevertheless, / but / at the same time / even so, / still, /
points: nonetheless, millions of people around the world continue to
smoke.
Although / Even though / Regardless of the fact that / Despite
the fact that / In spite the fact that / While it is a known fact that
smoking causes cancer, millions of people around the world
continue to smoke.
To express Dogs are good pets in that they provide companionship; however,
balance (the / but / on the other hand. / Although / yet, / at the same time, /
other side of in contrast, feeding and grooming a dog can be expensive and
the time-consuming.
argument):
Negative Neither the prime minister nor his deputy knew anything about the
addition: experiment.

Neither of them knew anything about the experiment.

The prime minister didn’t know anything about the experiment;

nor / neither did his deputy.
The prime minister didn’t know anything about the experiment and
his deputy didn’t
either.
To He read all the books but / apart from / expect (for) one: “Oliver
express Twist”.
exceptio
n:
To In other words, / That is to say, / To put in another way, if
clarify / people made more of an effort to protect the environment, the
rephras world would be a much healthier place to live in.
e:
Emails are modern-age letters. This article explains the format of email writing and
also gives you sample emails for students of working professionals.
How to Write an Email?
Email writing is an essential part of professional communication. It is not easy to
get people to respond to your emails if they do not feel interested in your message
or proposal. This is exactly the reason why you should learn to write good emails.
Be bold. Get to the point right away. The best email communication is the one that
is simple and clear.
There are a few tips you have to keep in mind when you sit down to write emails.
Emails can be casual or professional, just like informal and formal letters. The
format of the email changes according to the kind of email you are writing.
However, accurate grammar and spelling are aspects that are to be taken seriously.
When you start writing an email,

 Make sure you type in the right email ID. Always check with the receiver for
the exact email address because even a full stop that is not part of the
email address can land your email with the wrong person, or the mail
would simply bounce.
 The Subject line is the next most important factor you should carefully
consider because that is the first thing anyone receiving the email would
see. It also determines if the receiver would want to open the mail. ‘The
from line is what recipients use to determine whether to delete an email.
The subject line is what motivates people to actually open the email.’ said
Loren McDonald. Spend double the time you spend on drafting the body to
draft the subject.
 See to it that your Salutation or Greeting is appropriate to the receiver/s.
The greeting builds a rapport.
 The Body of the email states what the email is about. Be clear with what you
want your receiver to know. Make sure you have everything you want to
convey drafted in simple terms. Do not use colloquial language or long
unwinding sentences. Try not to repeat words or use cliched terms. Make
your message positive, even if you’re turning down an offer. If you have to
follow, do it before they remind you to. Keep it short. Use standard font
style and size. Do a final spelling/grammar check/proofread.
  Finally, Sign off the email on a polite note and proofread it before hitting
send. The closing should feel genuine; only then will the receiver want to
respond.

EMAIL WRITING

Email writing is an essential skill in today's digital age. Here are some tips to
help you write effective emails:
 Clear subject line: Concise and relevant to the content.
Formal greeting: Use titles (Mr./Ms./Mrs./Dr.) and last names until invited
to use first names.
 Clear purpose: State the purpose in the first paragraph.
 Concise body: Use simple language, short paragraphs, and bullet points
when necessary.
 Proper formatting: Use headings, bold text, and white space for readability.
 Professional tone: Avoid jargon, slang, and overly technical language.
 Proofread: Check spelling, grammar, and punctuation.
 Include a call-to-action: Clearly state what action you want the recipient to
take.
 Use a professional sign-off: "Best regards" or "Sincerely" work well.
 Include your contact information: Make it easy for the recipient to
respond or contact you.
 SAMPLE EMAILS

1 Email Expressing Your Appreciation

To: Recipient’s email address
Subject: Congratulations!
Dear (Name),
My heartfelt congratulations to you. I was glad to see your name on the merit list.
All your efforts were definitely not in vain. I bet everyone at home is so proud of
you.
You have truly honoured the family name, and I am happy that you would get to
take up the course in architecture that you had been waiting for. I am waiting to
meet you in person to convey all my love and appreciation.
Convey my regards to uncle, aunty and grandpa.
Regards,
Your name
2. Email about Your Trip
To: Recipient’s email ID
Subject: About my trip
My dear (Name),
I am very excited to write to you about the long tour I will be going on along with
my parents. We will be leaving on the 25th.
We will be away for three months. We are going to San Francisco for an official
meeting my father has to attend. We would then be travelling to New York to visit
our cousins. We would stay there for a month. After that, we will be going to Paris.
It has always been my dream to visit Paris at least once in my lifetime, and my
parents have finally agreed to take me there. I will definitely write to you all about
my trip – all the different places we visit, the variety of food we eat and the people
we meet.
It would have been even more special if you had come along with me. We will
make sure we plan out a trip once I am back home.
With best wishes,
Your name
3 Email on Seeking Information Regarding Course Details
To: Recipient’s email ID
Subject: Regarding Course Details
Dear Sir,
I have passed the B.Sc. degree examination with Electronics as the main subject. I
intend to have a course in Computer Science and would like to know the details of
the courses taught at your institution. Could you please send me a copy of your
prospectus?
Yours faithfully,
Your name
4 Email on Introducing a New Employee to Your Team
To: Recipient’s email ID
Subject: Meet the New Customer Service Representative
Dear Team,
I am pleased to introduce you to (Name), who is starting today as our Customer
Service Representative. She will be providing technical support and assistance to
our users and making sure they enjoy the best experience with our products.
Feel free to greet (Name) in person and congratulate her on the new role!
Best regards,
Your name
Designation
5. Email on Official Intimation of Your Resignation
To: Recipient’s email ID
Subject: Resignation
Dear Sir/Ma’am,
I am planning to pursue my higher studies in the coming academic year, and hence
I would like to inform you of my intention to resign from the post of (Designation)
at (Name of the Institution), effective three months from now.
I appreciate the opportunities for growth and development you have provided
during my association with (Name of the Institution). It was indeed a privilege
working here, and it was a valuable work experience which has helped me grow
personally and professionally to a great extent.
Please accept this letter as the formal intimation of my resignation.
Thank you for your guidance and support.
Yours sincerely,
Your name
6 Email Informing Your Employees about the Change in Work Timings
To: Recipient’s email ID
Subject: Revised Working Hours
Dear Team,
Our company is growing, and there is a good inflow of projects every week. This
has been possible with your dedicated and timely teamwork. In order to keep up
with this, we have decided that the working hours would be advanced by 30
minutes. The revised time would be 8:30 am to 5 pm. This will be in effect from
July 5, 2021 (Monday). It would be appreciated if all of you keep up with the
timing and abide by it.
Feel free to come up with suggestions, if any.
Warm regards,
Your name
Designation
7 Meeting Request for Project Discussion

To: Recipient’s email ID

Subject: Meeting Request for Project Discussion

Dear John Smith

I hope this email finds you well. I am writing to request a meeting to discuss the
upcoming project on [specific topic or project name]. Your expertise in [specific
area of expertise] would be invaluable as we move forward with the planning and
execution stages.

I am available on [suggest a few dates and times] and would appreciate it if we

could arrange a time that works best for you. If these times are not convenient,
please let me know your availability, and I will do my best to accommodate.

Thank you for considering my request. I look forward to our discussion and the
opportunity to collaborate with you on this important project.

Best regards,

Pradeep Kumar
Assistant Project officer
9866129067
Cognizent , Hyderabad