PRACTICAL EXPERIMENTS Page 1 of 14

MS-WORD EXPERIMENTS
1. Visiting Card

Aim: Design a visiting card for a managing director of a company as per the specifications
a. Size of Visiting Card is 3 ½ x 2
b. Name of the company with a big Font
c. Phone Number, Fax No, E-mail address with appropriate symbols
d. Office and residence address should be separate

Creation Procedure:
1. Open a New Blank document by selecting FileNew menu option
2. Select the text box from the Insert menu
3. Draw the text box with specified dimensions 3 ½ x 2
4. Type the name and company director by selecting the font “Times New Roman” and font size
equal to 14 from the formatting tool bar
5. Type the phone no, fax no, e-mail address with appropriate symbols list from the Insert menu
and font size equal to 10
6. Type office and residence address separated by selecting a line from drawing tool bar
7. Select all Objects in the figure, and then group it
8. Then Save the document as VISITINGCARD.DOC

OUTPUT:-

R.V.KRISHNA
R.V.KRISHNAREDDY
REDDY  :: 3201002
3201002
Director
Director  :: 3201003
3201003
E-mail
E-mail :: KCDC@Yahoo.Com
KCDC@Yahoo.Com

Krishna
Krishna Chaitanya
Chaitanya Degree
Degree &
& P.G
P.G College
College
(( KCDC
KCDC Group
Group of
of Educational
Educational Institutions)
Institutions)

Office
Office Residence
Residence
Beside
BesideAnitha
Anitha Hall
Hall Beside
BesideAnitha
Anitha Hall
Hall
Achari
Achari Street
Street Achari
Achari Street
Street
Nellore
Nellore Nellore
Nellore
 2

2. Mail Merge

Aim: Sending a letter to several persons to attend for an interview using Mail Merge facility
Solution:
Requirements for Mail Merge:
a. A main document to type the letter and
b. A data source that contains addresses of the persons
Procedure:
1. Open a new blank document in MS-WORD
2. Type the addresses of the persons in a table as shown below:
NAME DOORNO STREET CITY PINCODE

3. Save the file as ADDRESS.DOC

4. Open another new document.
5. Type the letter and save it as LETTER.DOC
6. Now Select ToolsMail Merge menu option. It displays Mail Merge Helper Dialog box
7. Click on Create button, choose Form Letters and click Active Window button
8. Click on Get Data button, Choose Open Data Source option
9. Open the ADDRESS.DOC file and click Edit Main Document
10. Click on Insert Merge Field button on mail merge tool bar.
11. Select and insert the fields one by one in the document.
12. Now select ToolsMail Merge menu option and click Merge button
13. It displays Merge dialog box.
14. Select required number of records and click Merge button
15. Then it creates a new document “Form Letters1” that contains merged data.
PRACTICAL EXPERIMENTS Page 3 of 14

OUTPUT:-

KRISHNA CHAITANYA DEGREE &P.G

COLLEGE
Beside Anitha Hall, Achari Street, Nellore

To

B. Hemanth,
D.No. 12/354,
Balaji Nagar,
Nellore.

‘Walk-In-Interview’ will be held on 2nd – Jun – 2008 at 11.00 A.M

in Krishna Chaitanya Degree & P.G College at the seminar hall. So,
the person’s who have completed the P.G and P.H.D in Maths, Physics
and Computers are requested to attend for the interview.

R.V.Krishan Reddy
(DIRECTOR)
 4

3. Macro Creation
Aim: Creating and executing a macro to format a document for the following specifications
a. Font name is Arial
b. Font size is 12”
c. Line spacing is 2
d. Paragraph alignment is Justified
Solution:
Creation procedure:
1. Open a new document in MS-WORD
2. Select ToolsMacroRecord New Macro menu option. It displays a Record New Macro
dialog box
3. Type the new macro name
4. Then click on Keyboard icon. It displays Customize keyboard dialog box
5. Now enter shortcut key and click Assign button and Close the dialog box
6. It displays a recording button on the top of the document
7. Now change font name to Arial and font size to 12
8. For line spacing, justification style and paragraph indent
i. Select FormatParagraph menu option
ii. Change Alignment as Justify
iii. Change Line spacing to Double
iv. Then click OK
9. Stop the recording macro by clicking on Stop Recording button
Executing the Macro
1. Type a paragraph in the document and select the paragraph
2. Select ToolsMacroMacros menu option. Select required macro name and click OK
3. Or simply press the shortcut key of the macro
OUTPUT:-
PRACTICAL EXPERIMENTS Page 5 of 14

MS-EXCEL PRACTICAL EXPERIMENTS

1. Examination Result Processing
Aim: An experiment to create a suitable examination worksheet and to find the total marks, average
and grade of each student of a class as shown below
A B C D E F G H I
1 HTNO STNAME Sub1 Sub2 Sub3 Total Average Result Grade
2
3
Result is “PASS”, if marks in each subject >=35 otherwise “FAIL”
Grade: if the student has passed in all subjects, then
i. The grade is “Distinction”, if average >=75
ii. The grade is “First Class”, if average >=60 but <75
iii. The grade is “Second Class”, if average >=50 but <60
iv. The grade is “Third Class”, if average >=35 but <50
v. Otherwise grade is “Fail”
Creation Procedure:
1. Type the column headings as shown above in the appropriate columns of worksheet.
2. Enter values for HTNO, STNAME, marks in Sub1, Sub2 and Sub3
3. To calculate Total Marks, enter the formula =SUM(C2:E2) in the cell F2
4. To calculate Average, enter the formula =F2/3.5 in the cell G2
5. To find Result, enter the formula =IF(OR(C2<35,D2<35,E2<35),”FAIL”,”PASS”), in the cell H2
6. To find the Grade of the student, enter the formula
=IF(H2=”PASS”, IF(G2>=75, ”Distinction”, IF(G2>=60,”First Class”,IF(G2>=50, ”Second
Class”, IF(G2>=35,”Third Class”,”Fail”)))),”Fail”) in the cell I2
7. Then copy all formulae to remaining cells using Copy, Paste method or by using Fill handle
8. Select Average column and set 2 decimal places using FormatCells option
9. Then select the entire data and choose FormatColumnAutoFit Selection option to adjust
the data in the columns properly.
10. Save the workbook as STUDEXAM.XLS
OUTPUT:-

STUDENT GRADE CALCULATION

 6

2. Creating Charts
Aim: To show the sales of different products of a company for 5 years using Bar Graph and Pie charts
for the data as shown below
A B C D
1 Year Product-1 Product-2 Product-3
2
3
4
5
6
Procedure to Create Bar Graph:
1. Select the data from B1 to D6 to show sales of products
2. Invoke Chart Wizard by clicking on Chart Wizard tool button or select InsertChart option
3. In the Step 1 of wizard, choose Bar graph with/without 3-D effect
4. In the Step 2 of wizard, click on Series Tab and specify A2:A6 data range as Category X-axis
labels to show years on the chart
5. In the Step 3 of wizard, specify Chart title, X-axis, Y-axis titles for the chart
6. In the Step 4 of wizard i.e. in the last step, specify the location of the chart
Procedure to Create Pie Charts:
To show year wise sales of product-1,
1. Select the data from B1 to B6 to show sales of product-1
2. Invoke Chart Wizard by clicking on Chart Wizard tool button or select InsertChart option
3. In the Step 1 of wizard, choose Pie Chart with/without 3-D effect
4. In the Step 2 of wizard, click on Series Tab and specify A2:A6 data range as Category Labels to
show years on the chart
5. In the Step 3 of wizard, specify Chart title and choose Show Label in Data Labels tab
6. In the Step 4 of wizard i.e. in the last step, specify the location of the chart
7. Repeat the above steps for product-2, and product-3.
8. Then save the workbook as CHARTS.XLS
PRACTICAL EXPERIMENTS Page 7 of 14
 8

3. PIVOTE TABLE
Aim: Create a pivot table for the sales amount of sales representative. The fields are
A B C D
1 SNO NAME PRODUCT SOLD AMOUNT
2
3
4
5
6

Introduction :- A Pivot table is used to summarize and view the information in different ways. The
table can be decomposed to retrieve data wise sales amount.
Procedure for Data entry:
1. Take a New Work sheet and give data as specified.
2. Select Data Pivot Table Wizard menu option
3. Pivot table displays a dialogue box in that select the data where u r getting that is from
external work sheet are from an existing data source.
4. Click on the Next button
5. Enter the data range that is cell range and click on the Next button
6. Pivot table displays all the field names
7. Drag the field names on the required area
8. Drag the sales representative name into the row wise area
9. Drag the product name into the column wise area.
10. Drag the sales amount into the data area and click on OK button
11. The wizard asks where it has to display the pivot table that is a new sheet or in an existing
sheet.
12. Click on the Finish button to display the results
13. And save the workbook as PIVOTTABLE.XLS.

MS-POWERPOINT EXPERIMENTS
PRACTICAL EXPERIMENTS Page 9 of 14
1. Presentation about our College

Aim: Preparing a presentation to show the details about our college like its facilities, achievements etc.
Solution: The PowerPoint is a presentation package used to show information in the slides along with
animation.
Creation Procedure:
- Open a new blank presentation in PowerPoint and then create slides as follows:

Slide-1: (Title Slide)

a. Select Title Slide by choosing InsertNew slide menu option
b. In this slide type the title as “Welcome to Krishna Chaitanya Degree College”
c. Under subtitle type the address of the college
d. Insert clip art in the slide
e. Provide animation effects in the animation dialog box

Slide-2: (Text & Clip art)

a. Select Text & Clip art slide by choosing InsertNew slide menu option
b. Type the details about college as follows:
- Established in 1998
- Affiliated to S.V.University
- Experienced lecturers as management
- Has dedicated staff
- Have excellent lab facilities
c. Insert a clip art image
d. Provide animation effects in the animation dialog box
Slide-3: (Organization Chart)

a. Select Organization chart slide by choosing InsertNew slide menu option

b. Type the various courses offered by the college as follows:

KCDC

B.Sc. B.Com

MSCS MPCS MECS BCCA MCCA MPC BA

c. Provide animation effects in the animation dialog box

Slide-4: (Bulleted List)

a. Select Bulleted list slide by choosing InsertNew slide menu option

b. Type the conclusion information as follows:
K – Kind – Full Consideration
C – Care – Full Observation
 10
D – Dominating In Education
C – Commanding Results
Provide animation effects in the animation dialog box
- After completion of designing slides, select ViewSlide show menu option to show all slides
- Save the presentation as COLLEGE.PPT
PRACTICAL EXPERIMENTS Page 11 of 14

MS-ACCESS EXPERIMENTS
1. Creating Table
Aim: - Create an employee table with the following specific fields, data types and conditions.
Structure of Table1 (Employee):
Field Datatype Conditions
ENO Number Primary key & Eno>=1000
ENAME Text <=30 characters
JOINDATE Date/Time
GENDER Text
SALARY Currency >=1000 and <=10000
STATUS Memo ___
PHOTO OLE Object ___

CREATION PROCEDURE:

1. Load MS-ACCESS
2. Create a New Blank Database by giving a filename

Creating Table (EMPLOYEE):

1. Open Table Design view window

2. Specify the structure and properties for the table as follows:

Field Name Data Type Field Size Validation Rule

ENO Number Integer >=1000
ENAME Text 30 <=30 characters
JOINDATE Date/Time --
GENDER Text 6
SALARY Currency >=1000 and <=10000
STATUS Memo
PHOTO OLE Object

3. Set Primary Key for ENO field

4. Click on the validation rule property and enter the condition >=1000
5. Click on ENAME field and go to validation rule property and enter <=30
6. For the SALARY Field enter the validation rule property as >=1000 and <=10000
7. Save the table as EMPLOYEE
8. Enter records into the table
 12

2. Creating Queries

Aim: Create a database using MS-ACCESS to design a query to show total marks and average of
students in their exam. The database must contain two tables having the structures as given below:

Structure of Table1 (Student):

Register Number, Name, Course, First Language, Second Language, Subject1, Subject2, Subject3

Create table with register number as the primary key. Now, create a query to show list of
students with the following fields:

Register Number, Name, Course, Total Marks, Average

CREATION PROCEDURE:
1. Load MS-ACCESS
2. Create a New Blank Database by giving a filename

Creating Table1 (STUDENT):

1. Open Table Design view window

2. Specify the structure and properties for the table as follows:

Field Name Data Type Field Size

REGDNO Number Integer
STNAME Text 20
COURSE Text 10
LANG1 Number Integer
LANG2 Number Integer
SUB1 Number Integer
SUB2 Number Integer
SUB3 Number Integer
PRACTICAL EXPERIMENTS Page 13 of 14

3. Set Primary Key for REGDNO field

4. Save the table as STUDENT
5. Enter records into the table.

QUERY CREATION

1. In the database window, click Queries object

2. Enter into query design view
3. Add STUDENTtables to design window
4. Design the query as follows:

TOTAL:[LANG1]+[LANG2]+
Field: REGDNO STNAME COURSE AVEG:[TOTAL]/5
[SUB1]+[SUB2]+[SUB3]
Table: STUDENT STUDENT STUDENT
Sort: Ascending
Show:     
Criteria:

5. Click on Save button in the tool bar to save query

6. Click View button in the tool bar to see the results of the query
 14

3. Creating Forms

Aim: Create a database using MS-ACCESS to design a Form to show details of Student containing the
fields SNO, SNAME, GENDER, COURSE, FESS of students.

CREATION PROCEDURE:

1. Create a New Blank Database by giving a filename

2. Create the tables STUDENT with the following structures

Table Name: STUDENT

Field Name Data Type Field Size

SNO Number Integer
STNAME Text 20
GENDER Text 6
COURSE Text 10
FEE Currency

3. Set Primary Key for SNO.

4. Save the table as STUDENT
5. Enter records in both tables.
6. From the Database window select the forms object and then click on new option
7. From the list select the table then click on OK button
8. Access opens the form with List of fields in the table.
9. Now select the fields from the list which you want to locate in the form
10. Drag the selected fields and drop them into the details section of the form
11. Set the properties of detail section and also the form. If you want to insert a picture as a
background to change the colour of the text boxes and the labels to change the colour for the
font. To change the size of colour to the background of the details section.
12. To view the results click on the open button in the data base window
13. Save the form by as STUDENTFORM