Annexure – II

Part – B Micro-Project Report

Title of Micro-Project: Student Management System

1.0 Rationale:

A student management system stores and tracks students' workload, personal

information, grades, record, and more. It's a means of streamlining the work and
tracking all the data generated by a student, consolidating everything into one
system rather than multiple records.

2.0 Aims/Benefits of the Micro-Project:

A student management system (SMS) can help educational institutions in many

ways, including:
• Improved communication
• Better organization
• Improved learning outcomes
• Better decision-making
• Increased productivity
• Improved scheduling
• Better student tracking
• Better parent visibility
• Better teacher productivity

3.0 Course Outcomes Addressed

1. A student management system can make it easier for teachers and

administrators to find and sort information.

2. A student management system can help teachers and student managers

follow up on student engagement.

4.0 Actual Methodology Followed

1.SOURCE CODE :

import java.awt.*;
import java.awt.event.*;
import javax.swing.*;
import javax.swing.table.DefaultTableModel;
import java.sql.Connection;
import java.sql.DriverManager;
import java.sql.PreparedStatement;
import java.sql.ResultSet;
import java.sql.SQLException;
import java.text.ParseException;
import java.text.SimpleDateFormat;

public class StudentManagementSystem extends JFrame implements

ActionListener {
JLabel jtitle;
JLabel studentName, studentID, studentGrade, dobLabel, genderLabel,
contactLabel, emailLabel;
JTextField jstudentName, jstudentID, jstudentGrade, dobField, contactField,
emailField, searchField;
JRadioButton maleRadio, femaleRadio;
ButtonGroup genderGroup;
JButton addStudent, reset, deleteRecord, searchButton;
JTable studentTable;
DefaultTableModel tableModel;

private static final String DB_URL = "jdbc:mysql://localhost:3306/student";

private static final String DB_USER = "root";
private static final String DB_PASSWORD = "user";
private Connection connection;

public StudentManagementSystem() {
setTitle("Student Management System by Group 5");
setLayout(null);
setSize(1000, 600);
setVisible(true);
setDefaultCloseOperation(JFrame.EXIT_ON_CLOSE);

jtitle = new JLabel("STUDENT MANAGEMENT SYSTEM");

jtitle.setBounds(250, 10, 700, 50);
jtitle.setFont(new Font("Comic Sans MS", Font.PLAIN, 30));

studentName = new JLabel("Student Name");

studentName.setBounds(50, 80, 150, 30);

studentID = new JLabel("Student ID");

studentID.setBounds(50, 120, 150, 30);

studentGrade = new JLabel("Student Grade");

studentGrade.setBounds(50, 160, 150, 30);

dobLabel = new JLabel("Date of Birth");

dobLabel.setBounds(50, 200, 150, 30);

genderLabel = new JLabel("Gender");

genderLabel.setBounds(50, 240, 150, 30);

contactLabel = new JLabel("Contact Name");

contactLabel.setBounds(50, 280, 150, 30);

emailLabel = new JLabel("Email");

emailLabel.setBounds(50, 320, 150, 30);

jstudentName = new JTextField();

jstudentName.setBounds(200, 80, 200, 30);

jstudentID = new JTextField();

jstudentID.setBounds(200, 120, 200, 30);

jstudentGrade = new JTextField();

jstudentGrade.setBounds(200, 160, 200, 30);

dobField = new JTextField();

dobField.setBounds(200, 200, 200, 30);

maleRadio = new JRadioButton("Male");

maleRadio.setBounds(200, 240, 80, 30);

femaleRadio = new JRadioButton("Female");

femaleRadio.setBounds(290, 240, 100, 30);

genderGroup = new ButtonGroup();

genderGroup.add(maleRadio);
genderGroup.add(femaleRadio);

contactField = new JTextField();

contactField.setBounds(200, 280, 200, 30);

emailField = new JTextField();

emailField.setBounds(200, 320, 200, 30);

addStudent = new JButton("Add Student");

addStudent.setBounds(650, 150, 150, 30);

reset = new JButton("Reset");

reset.setBounds(650, 200, 150, 30);

deleteRecord = new JButton("Delete Record");

deleteRecord.setBounds(650, 250, 150, 30);

searchField = new JTextField();

searchField.setBounds(50, 360, 300, 30);

searchButton = new JButton("Search by ID");

searchButton.setBounds(360, 360, 150, 30);

add(jtitle);
add(studentName);
add(studentID);
add(studentGrade);
add(dobLabel);
 add(genderLabel);
add(contactLabel);
add(emailLabel);
add(jstudentName);
add(jstudentID);
add(jstudentGrade);
add(dobField);
add(maleRadio);
add(femaleRadio);
add(contactField);
add(emailField);
add(addStudent);
add(reset);
add(deleteRecord);
add(searchField);
add(searchButton);

String[] columnNames = {"Student Name", "Student ID", "Student Grade",

"Date of Birth", "Gender", "Contact Name", "Email"};
tableModel = new DefaultTableModel(columnNames, 0);

studentTable = new JTable(tableModel);

JScrollPane scrollPane = new JScrollPane(studentTable);
scrollPane.setBounds(50, 400, 860, 150);
add(scrollPane);

addStudent.addActionListener(this);
reset.addActionListener(this);
deleteRecord.addActionListener(this);
searchButton.addActionListener(this);

connectToDatabase();
loadStudentDataFromDatabase();
}

public void actionPerformed(ActionEvent e) {

if (e.getSource() == addStudent) {
String name = jstudentName.getText();
 String id = jstudentID.getText();
String grade = jstudentGrade.getText();
String dob = dobField.getText();
String contact = contactField.getText();
String email = emailField.getText();
String gender = maleRadio.isSelected() ? "Male" : "Female";

if (name.isEmpty() || grade.isEmpty() || dob.isEmpty() ||

contact.isEmpty() || email.isEmpty()) {
JOptionPane.showMessageDialog(this, "Please fill in all fields.",
"Error", JOptionPane.ERROR_MESSAGE);
} else if (!isValidEmail(email)) {
JOptionPane.showMessageDialog(this, "Invalid email address.",
"Error", JOptionPane.ERROR_MESSAGE);
} else if (!isValidDate(dob)) {
JOptionPane.showMessageDialog(this, "Invalid date of birth. Use the
format 'dd-MM-yyyy'.", "Error", JOptionPane.ERROR_MESSAGE);
} else if (!isValidGrade(grade)) {
JOptionPane.showMessageDialog(this, "Invalid student grade. It
should be a number.", "Error", JOptionPane.ERROR_MESSAGE);
} else if (!isNumeric(id)) {
JOptionPane.showMessageDialog(this, "Invalid student ID. It should
be a number.", "Error", JOptionPane.ERROR_MESSAGE);
} else if (!isValidContactNumber(contact)) {
JOptionPane.showMessageDialog(this, "Invalid contact number. It
should be numeric.", "Error", JOptionPane.ERROR_MESSAGE);
} else {
String[] data = {name, id, grade, dob, gender, contact, email};
tableModel.addRow(data);

jstudentName.setText("");
jstudentID.setText("");
jstudentGrade.setText("");
dobField.setText("");
genderGroup.clearSelection();
contactField.setText("");
emailField.setText("");
insertStudentData(name, id, grade, dob, gender, contact, email);
 }
}

if (e.getSource() == reset) {
jstudentName.setText("");
jstudentID.setText("");
jstudentGrade.setText("");
dobField.setText("");
genderGroup.clearSelection();
contactField.setText("");
emailField.setText("");
}

if (e.getSource() == deleteRecord) {
String studentIDToDelete = null;
int selectedRow = studentTable.getSelectedRow();
if (selectedRow >= 0) {
studentIDToDelete = tableModel.getValueAt(selectedRow,
1).toString();
tableModel.removeRow(selectedRow);

deleteStudentData(studentIDToDelete);
}
}

if (e.getSource() == searchButton) {
String searchId = searchField.getText();
for (int row = 0; row < tableModel.getRowCount(); row++) {
if (tableModel.getValueAt(row, 1).equals(searchId)) {
studentTable.setRowSelectionInterval(row, row);
studentTable.setSelectionBackground(Color.YELLOW);
studentTable.setSelectionForeground(Color.BLACK);
break;
}
}
}
}
private boolean isValidEmail(String email) {
return email.matches("^[A-Za-z0-9+_.-]+@(.+)$");
}

private boolean isValidDate(String date) {

try {
SimpleDateFormat sdf = new SimpleDateFormat("dd-MM-yyyy");
sdf.setLenient(false);
sdf.parse(date);
return true;
} catch (ParseException e) {
return false;
}
}

private boolean isValidGrade(String grade) {

try {
Double.parseDouble(grade);
return true;
} catch (NumberFormatException e) {
return false;
}
}

private boolean isValidStudentID(String id) {

return id.matches("^[A-Za-z0-9]+$");
}

private boolean isValidContactNumber(String contact) {

return contact.matches("^[0-9]+$");
}

private boolean isNumeric(String str) {

try {
Integer.parseInt(str);
return true;
} catch (NumberFormatException e) {
return false;
 }
}

private void connectToDatabase() {

try {
Class.forName("com.mysql.cj.jdbc.Driver");
connection = DriverManager.getConnection(DB_URL, DB_USER,
DB_PASSWORD);
} catch (ClassNotFoundException | SQLException e) {
e.printStackTrace();
}
}

private void insertStudentData(String name, String id, String grade, String

dob, String gender, String contact, String email) {
String insertQuery = "INSERT INTO students (student_name, student_id,
student_grade, dob, gender, contact, email) VALUES (?, ?, ?,
STR_TO_DATE(?, '%d-%m-%Y'), ?, ?, ?)";

try {
PreparedStatement preparedStatement =
connection.prepareStatement(insertQuery);
preparedStatement.setString(1, name);
preparedStatement.setString(2, id);
preparedStatement.setString(3, grade);
preparedStatement.setString(4, dob);
preparedStatement.setString(5, gender);
preparedStatement.setString(6, contact);
preparedStatement.setString(7, email);

int rowsAffected = preparedStatement.executeUpdate();

if (rowsAffected > 0) {
JOptionPane.showMessageDialog(this, "Student data inserted
successfully", "Success", JOptionPane.INFORMATION_MESSAGE);
} else {
JOptionPane.showMessageDialog(this, "Failed to insert student data",
"Error", JOptionPane.ERROR_MESSAGE);
 }
} catch (SQLException e) {
e.printStackTrace();
}
}

private void loadStudentDataFromDatabase() {

try {
String selectQuery = "SELECT student_name, student_id,
student_grade, DATE_FORMAT(dob, '%d-%m-%Y'), gender, contact, email
FROM students";
PreparedStatement preparedStatement =
connection.prepareStatement(selectQuery);
ResultSet resultSet = preparedStatement.executeQuery();

while (resultSet.next()) {
String name = resultSet.getString(1);
String id = resultSet.getString(2);
String grade = resultSet.getString(3);
String dob = resultSet.getString(4);
String gender = resultSet.getString(5);
String contact = resultSet.getString(6);
String email = resultSet.getString(7);

String[] data = {name, id, grade, dob, gender, contact, email};

tableModel.addRow(data);
}

} catch (SQLException e) {
e.printStackTrace();
}
}
private void deleteStudentData(String studentID) {
String deleteQuery = "DELETE FROM students WHERE student_id = ?";

try {
PreparedStatement preparedStatement =
connection.prepareStatement(deleteQuery);
 preparedStatement.setString(1, studentID);

int rowsAffected = preparedStatement.executeUpdate();

if (rowsAffected > 0) {
JOptionPane.showMessageDialog(this, "Student data deleted
successfully", "Success", JOptionPane.INFORMATION_MESSAGE);
} else {
JOptionPane.showMessageDialog(this, "Failed to delete student
data", "Error", JOptionPane.ERROR_MESSAGE);
}
} catch (SQLException e) {
e.printStackTrace();
}
}

private void closeDatabaseConnection() {

try {
if (connection != null) {
connection.close();
}
} catch (SQLException e) {
e.printStackTrace();
}
}

public static void main(String[] args) {

SwingUtilities.invokeLater(() -> {
new StudentManagementSystem();
});
}
}

2.Output
5.0 Actual Resources Used (Mention the actual resources used).
 S. No. Name of Specifications Qty
Resource/material
1 Software Google Chrome 1
2 Books Advance java 1
Programming
TechKnowledge
Publications

3 Laptop HP 1

6.0 Skill Developed / Learning outcome of this Micro-Project

A micro-project on a student management system (SMS) can help

students develop skills in database management, SQL commands, and PL/SQL
code.

A student management system (SMS) is a computerized system that stores

and tracks student data, including grades, personal information, and workload. It
can help streamline administrative tasks, improve communication, and make it
easier for teachers to access and change student data.

7.0 Applications of this Micro-Project

• Student access: Students can use the system to check their attendance,
progress, and results, and submit assignments. They can also view
notifications, timetables, and request documents.
• Teacher access: Teachers can easily access and modify student data.
• Administrator access: Administrators can add, change, and delete
courses and subjects. They can also submit, edit, and delete student
attendance.
• Parent access: Parents can have a clear environment to focus on their
children.
8.0 Team Members with Roll No.

Sr .No. Enrollment Name Roll.No

No.
1 2200160159 Kanhere Shraddha 08

2 2200160241 Katgaonkar Janhavi 35

3 2200160244 Lavhrale Vishnavi 38

4 2200160255 Sontakke Kiran 46

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