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Employee Confidentiality Policy

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20 views3 pages

Employee Confidentiality Policy

Uploaded by

Aashik
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Employee Confidentiality Policy

POLICY BRIEF AND PURPOSE

Our company's confidentiality policy was created to outline how we expect our staff to
handle confidential information. Personal and confidential information regarding clients,
partners, and our organization will invariably be received and handled by employees.
We want to make certain that this information is safe.

This information must be kept private for two reasons. It's possible that:
- Be legally enforceable (e.g. sensitive customer data.)
- Our business's backbone, providing us with a competitive advantage (e.g. business
processes.)

SCOPE

This policy applies to all workers who may have access to confidential information,
including board members, investors, contractors, and volunteers.

POLICY COMPONENTS

Secret, precious, expensive, and/or easily replicable information is classified as


confidential and proprietary. Below are some instances of confidential information:

- Financial data that is not to be made public


- Customer/Partner/Vendor Information
- Patents, formulas, and new technologies are all examples of new technologies.
- Customer databases (existing and prospective)
- Data that has been given to our organization by third parties
- Pricing, promotion, and other not-yet-published strategies
- Clearly labeled confidential documents and processes
- Goals, predictions, and initiatives that aren't publicly available are indicated as
confidential.
Employees may be granted different levels of access to secret information.

Employees should do the following

- At all times, keep confidential information locked or protected.


- When company’s confidential documents no longer needed, destroy them.
- Make sure they're only looking at sensitive data on secure devices.
- Only share information with other staff when it's really required and permitted.
- Unless it's absolutely required, keep secret documents on our company's premises.

Employees Should Not do the Following

- Employees should avoid using confidential information for personal gain or profit.
- Outside of our organization, disclose confidential information
- Copies of confidential documents and information should be made and stored on
insecure devices.
- Employees are required to return any confidential files and remove them from their
own devices when they leave our organization.

Measures to Maintain Confidentiality

We'll take steps to ensure that sensitive information is kept safe. We’ll:

- Paper documents should be stored and locked.


- Encrypt electronic data and keep databases safe.
- Obtain non-compete and/or non-disclosure agreements from employees (NDAs)
- To allow staff access to particular confidential material, ask senior management for
permission.

Exceptions
For valid reasons, confidential information may need to be revealed on occasion. Here
are several examples:
- If it is requested by a regulatory agency as part of an inquiry or audit
- If our organization investigates a venture or partnership that requires some
information to be disclosed (within legal bounds),

In such cases, personnel involved should document their disclosure procedure and
obtain all necessary authorizations. We'll be careful not to reveal any more information
than is absolutely necessary.

DISCIPLINARY ACTIONS

Employees who violate our confidentiality policy will be subject to disciplinary and, in
some cases, legal action.

Every violation of this policy will be investigated. Any employee who deliberately or
repeatedly violates our confidentiality policies for personal gain will be fired. Depending
on the frequency and severity of any accidental violation of this policy, we may have to
penalize you. Employees who frequently violate this policy, even if unintentionally, will
be terminated.

Even if you leave your job, this policy remains in effect.

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