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S Page
Particulars
No no
1 Chart of Accounts 3-7
2 Assign Company Code to Chart of Accounts 8-11
3 Account Groups 12-17
4 Retained Earnings Account 18-20
5 Account Rule Types 21-23
6 Data Transfer Rules 24-26
7 Assign Company Code to Rule Type 27-30
8 Creation of Sample Account 31-33
9 Creation of General Ledger Account 34-39
10 Accounting Entries 40-42
11 Financial Statement Versions 43-52

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1. Chart of accounts

 The Chart of Accounts is a list of GL accounts master records that are used by the
organization.
 The master Chart of Accounts must be assigned to each company code. Chart of
Accounts is defined at the client level.
 Types of Chart of Accounts:
 Operating chart of Accounts

 Country-Specific chart of Accounts

 Group Chart of Accounts

Operating chart of accounts:

The operating chart of accounts contains the G/L accounts that are
used for posting in the company code for daily activities and are used in both
financial accounting and cost accounting. We have to assign an operating chart
of accounts to a company code.

Country-Specific chart of Accounts:

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The country-specific chart of accounts contains the G/L

accounts needed to meet the country’s legal requirements. Country-specific
charts of accounts are assigned to company codes and this is optional.

Group Chart of Accounts:

The Group chart of accounts contains the G/L accounts that
are used by the entire corporate group and this COA is used to consolidate the
reports for the entire corporate group.

Menu Path: SPRO >>> SAP Reference IMG >>> Financial Accounting >>>
General Ledger Accounting >>> Master Data >>> G/L Accounts >>>
Preparations >>> Edit Chart of Accounts List

Transaction Code: OB13

Steps for Defining Chart of Accounts:

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Step 1: Enter the Transaction code “OB13” in the command field and press enter or
We can go through the path mentioned above.

Step 2: Click on New Entries

Step 3: In the next screen, enter the required details and click on save icon.
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Now, we have defined Chart of Accounts “2007”.

2. Assigning company code to chart of accounts

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 After the configuration of the chart of accounts, the next step is the assignment
of the chart of accounts to appropriate company codes.
 The chart of accounts must be assigned to each company code in SAP

Menu Path: SPRO >>> SAP Reference IMG >>> Financial accounting >>>
General Ledger Accounting >>> Master Data >>> GL Accounts >>>
Preparations >>> Assign Company Code to Chart of Account

Transaction Code: OB62

Steps for Assigning Company Code to Chart of Accounts:

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Step 1: Enter transaction Code “OB62” in the command field and press enter or
We can go through the path mentioned above.

Step 2: Click on Position and enter the Company Code in the pop-up box and
Press enter.

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Step 3: In your Company Code row, enter the Chart of Accounts in the Chrt/Accts
Field and click on save icon.

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Now we have Assigned Company Code “2007” to Chart of Accounts “2007”.

3. Account groups

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 Chart of accounts contains different types of accounts. To manage and control a

large number of G/L accounts better in SAP, they are arranged in Account Groups.
Account group must be specified while creating the G/L account.
 Account Group Determines:
 The interval in which the GL account number must be defined.

 The creation of the GL codes depends upon the specified number range that is

assigned to the account group in sap

 Which fields are required and optional entries when creating and changing master

records
 Which fields are suppressed when creating and changing master data

Menu Path: SPRO >>> SAP Reference IMG >>> Financial Accounting >>>
General Ledger Accounting >>> Master Data >>> G/L Accounts >>>
Preparations >>> Define Account Group
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Transaction Code: OBD4

Here we are configuring the following account groups

Chart A/c Group Name From A/c No To A/c No

of A/c
2007 SCPL SHARE CAPITAL A/C 1000000 1000999
2007 RSPL RESERVES & SURPLUS 1001000 1001999
2007 SCLN SECURED LOANS 1003000 1003999
2007 UNSL UNSECURED LOANS 1004000 1004999
2007 CULB CURRENT LIABILITIES 1005000 1005999
2007 SUCR SUNDRY CREDITORS 1006000 1006999
2007 PRTX PROVISION FOR TAXATION 1007000 1007499
2007 FAST FIXED ASSETS 2000000 2000999
2007 CAST CURRENT ASSETS 2001000 2001999
2007 ACDN ACCUMULATED DEPRECIATION 2002000 2002999
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2007 SUDR SUNDRY DEBTORS 2003000 2003999

2007 INVT INVESTMENTS 2004000 2004999
2007 SITR STOCK IN TRADE 2005000 2005999
2007 CIHB CASH IN HAND & AT BANK 2006000 2006999
2007 LAAD LOANS AND ADVANCES 2007000 2007999
2007 SALE SALES 3000000 3000999
2007 OINC OTHER INCOME 3001000 3001999
2007 IDST INCR/DECR IN STOCK 3002000 3002999
2007 PURC PURCHASES 4000000 4000999
2007 PRSC PERSONNEL STAFF COST 4001000 4001999
2007 MFEX MANUFACTURING EXPENSES 4002000 4002999
2007 ADEX ADMINISTRATIVE EXPENSES 4003000 4003999
2007 INTR INTEREST EXPENSES 4004000 4004999
2007 DEPR DEPRECIATION 4005000 4005999

Steps to Define Account Groups:

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Step 1: Enter the transaction code “OBD4” in the command field and press enter
Or we can go through the path mentioned above.

Step 2: Click on New Entries

Step 3: Enter the details and press enter and then click on save icon

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Now we have configured Account Groups for Company Code 2007.

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4. RETAINED EARNINGS ACCOUNT

 Account balances are carried forwarded from one fiscal year to the next fiscal
year by using the standard carry forward program.
 Retained earnings account is assigned to each P&L account by specifying a P&L
statement account type in the Chart of Accounts. Each Profit & Loss account is
assigned to a Retained Earnings Accounts.
 To automatically carry forward the balance by the system to the retained
earnings accounts, you can define one or more P&L statement account types per
Chart of Accounts and assign them to retained earnings account.

Menu Path: SPRO >>> SAP Reference IMG >>> Financial Accounting >>>
General Ledger Accounting >>> Master Data >>> G/L Accounts >>>
Preparations >>> Define Retained Earnings Account

Transaction Code: OB53

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Steps for Configuring Retained Earnings Account:

Step 1: Enter the transaction code “OB53” in the command field and press enter
Or we can go through the path mentioned above.

Step 2: Enter the Chart of Accounts key in the pop up box and press enter

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Step 3: Enter the details and press enter.

Ignore the warning the message and press enter. Press enter once again and save
the configured retained earnings account.

Thus we have configured Retained Earnings Accounts for Company Code “2007”.

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5. Sample account rule type

 A sample account is a master record containing data that is transferred when you
create G/L account master records in the company code area.
 With the help of a sample account, you can define similar accounts with central
control procedures and values copied to company code.
 Two steps to be configured before use of Sample accounts.
---->Sample account rule type
----> Define Transfer rules

Menu Path: SPRO >>> SAP Reference IMG >>> Financial Accounting >>>
General Ledger Accounting >>> Master Data >>> GL Accounts >>>
Preparations >>> Additional Activities >>> Sample Accounts >>>
Maintain List of Rule Types

Transaction Code: OB15

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Steps to Configure Sample Account Rule Type:

Step 1: Enter the transaction code “OB15” in the command field and press enter
Or we can go through the path mentioned above.

Step 2: Click on New Entries

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Step 3: In the next screen, enter the required details and click on save icon.

Now we have configured Sample Account Rule Type.

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6. DATA TRANSFER RULES

 Data transfer rules determine which values are transferred from the sample
account and how. You specify a rule for each field that is to be transferred. The
rules are grouped into rule types.
 By selecting the rules, you determine which rule should be valid for a field. If no
rule was marked for a field, the value from the sample account is not transferred.

Menu Path: SPRO >>> SAP Reference IMG >>> Financial Accounting >>>
General Ledger Accounting >>> Master Data >>> GL Accounts >>>
Preparations >>> Additional Activities >>> Sample Accounts >>>
Define Data Transfer Rules

Transaction Code: FSK2

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Steps to Define Data Transfer Rules:

Step 1: Enter the transaction code “FSK2” in the command field and press enter
Or we can go through the path mentioned above.

Step 2: In the next screen, enter the Sample Account Rule Variant and press
Enter.

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Step 3: Select the required fields and click on save icon

Now we have defined Data Transfer Rules.

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7. ASSIGNING COMPANY CODE TO RULE TYPE

 After configuring the sample account rule type and data transfer rules, you have
to assign the company code to the sample account variant.

Menu Path: SPRO >>> SAP Reference IMG >>> Financial Accounting >>>
General Ledger Accounting >>> Master Data >>> GL Accounts >>>
Preparations >>> Additional Activities >>> Sample Accounts >>>
Assign Company Code to Rule Type

Transaction Code: OB67

Steps for Assigning Company Code to Rule Type:

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Step 1: Enter the transaction code “OB67” in the command field and press enter
Or we can go through the path mentioned above.

Step 2: Click on Position and enter the Company Code and press enter.

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Step 3: In the next screen, enter the Sample Account Rule Variant key and press
Enter and click on save icon.
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Now we have Assigned Company Code “2007” to Rule Type “2007”.

8. CREATION OF SAMPLE ACCOUNT

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Menu Path: SPRO >>> SAP Reference IMG >>> Financial Accounting >>>
General Ledger Accounting >>> Master Data >>> GL Accounts >>>
Preparations >>> Additional Activities >>> Sample Accounts >>>
Create Sample Accounts

Transaction Code: FSM1

Steps for Creation of Sample Account:

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Step 1: Enter the transaction code “FSM1” in the command field and press enter
Or we can go through the path mentioned above.

Step 2: In the next screen, enter a sample account number that we want to Create,
Chart of Accounts key and press enter

Step 3: Enter the name of the Sample Account and click on save icon

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Now we have created a Sample Account.

9. Creation of general ledger account

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 G/L General Ledger Account Master Record can be created at different levels
 Centrally (FS00 – Centrally)
 Chart of Account Level creation (FSP0 – In Chart of Accounts)
 Company Code Level Creation (FSS0 – In Company Code)

Menu Path: SPRO >>> SAP Reference IMG >>> Financial Accounting >>>
General Ledger Accounting >>> Master Data >>> GL Accounts >>>
GL Account Creation and Processing >>> Create GL Account with
Reference

Transaction Code: FS00

Steps for Creating GL Accounts:

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Step 1: Enter the transaction code “FS00” in the command field and press enter
Or we can go through the path mentioned above.

Step 2: In the next screen, enter the Account Number and Company Code and
Click on Create icon.

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Step 3: Now in the Type/ Description tab, enter the required details

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Step 4: Now click on Control Data tab and enter the required details

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Step 5: Now click on Create/ Bank/ Interest tab and enter the required details.

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Click on save icon.

Now we have created a General Ledger Account “Salaries A/c”.

10. ACCOUNTING ENTRIES

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1. Enter the transaction code “FB50” in the command field and press enter

2. Enter the details as shown below and click on save icon.

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We have posted a document for Salary Paid

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11. Financial statement version

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 Financial statement version helps to group all the related accounts to get the
Balance sheet and Income statement for the purpose of reporting.
 SAP system uses the financial statement version (FSV) that is assigned to the
company code when creating the balance sheet and P&L reports.
 We can maintain financial statement versions as per organization requirements.

Menu Path: SPRO >>> SAP Reference IMG >>> Financial Accounting >>>
General Ledger Accounting >>> Periodic Processing >>> Document
>>> Define Financial Statement Versions

Transaction Code: OB58

Steps for Configuring Financial Statement Version:

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Step 1: Enter the transaction code “OB58” in the command field and press enter
Or we can go through the path mentioned above.

Step 2: Click on new entries

Step 3: In the next screen, enter the required details and click on save icon
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Step 4: Now click on Financial Statement Items.

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Step 5: Now select Assets and click on Create Items

Step 6: After clicking on the Create Items, enter the list of assets and click on
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Continue button.

Step 7: In the same way select Liability and Equity, click on Create Items and

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Enter the list of Equity and Liability items and click on continue button.

Step 8: Select ‘No Text Exists’ beside Assets, double click on it and enter the

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Details and click on continue button

Step 9: In the same way, update the details of other items by double clicking on

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‘No Text Exists’ as shown below.

Step 10: Now select the GL Account and click on Assign Accounts, enter the

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details and click on continue button.

In the same way, assign accounts to all GL Accounts and click on save icon.
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Now we have configured Financial Statement Version for Company Code “2007”.

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