CONSTITUTION

1. NAME
1.1 The organization hereby constituted shall be called: Botle Bo Matshohong
Disability Organisation
1.2 It’s acronym name is: BMDO

1.3 Body Corporate

The organization shall:

 Exist in its own right, separately from its members

 Continue to exist even when its membership changes and there
are different office bearers
 Able to own property and other possession.
 Able to sue and be sued in its own name.
2. Vision

An inclusive society where individuals with disabilities are empowered to reach

their full potential and live with dignity and respect.

A world where disability is not a barrier to participation, education, employment or

health

3. Mission

To advocate for and support individuals with disabilities, promoting equal

opportunities and access to resources, services, and communities.

To empower individuals with disabilities through education, training, and mentorship,

enabling them to lead independent and fulfilling lives.

To collaborate with stakeholders to create inclusive environments, policies, and

practices that value diversity and promote disability rights.

4. Objectives

Advocacy: influence policy and legislation to protect and promote disability rights
Empowerment: support individuals with disabilities to develop skills, confidence and
self-advocacy.

Inclusion: promote accessible environments, transportation and communication.

Education and awareness: raise awareness about disability issues, rights and
inclusion.

Support services: provide resources, counselling and assistance for individuals with
disabilities and their families.

Employment and economic empowerment: facilitate job training, placement and

entrepreneurship opportunities.

Health and wellness: improve access to healthcare, rehabilitation and mental health
services.

Recreation and leisure: officer inclusive recreational activities, sports and social
events.

Research and development: conduct research, gather data and develop innovative
solutions to address disability challenges.

Partnership and collaborations: build alliances with organizations, government and

stakeholder to amplify impact.

Community engagement: engage with the community, promote participation and

foster culture of inclusion.

5. Income and property

5.1 The organization shall keep record of everything it owns.

5.2 The organization may not give any of its money or property or office bearers. The
only time it can do this is when it pays for work that a member or office bearers has
done for the organization. The payment must be reasonable amount for the work that
has been done.

5.3 The member of the organization can only get money back from the organization
for expenses that she or he has paid for or on behalf of the organization.
5.4 Members or office bearers of the organization do not have rights over things that
belong to the organization.

6. Membership and General Meetings

6.1 If a person wants to become a member of the organization, she or he will have to
ask the organization's Governing Board. The Governing Board has the to say no.

6.2 Members of the organization must attend its annual general meetings. At the
annual general meeting, Members exercise their right to determine the policy of the
organization.

7. Governance and Management

7.1 Governing Body

7.1.1 The governing body shall provide overall governance of the organization. The
governing board will be made up of 8 members. They are the office bearers of the
organization and are the chairperson, Deputy chairperson, Secretary, Deputy
Secretary and Treasurer, Organizer and Two additional members. The Chief
Executive Officer of the organization shall serve as an ex-officio member of the
governing body.

7.1.2 Office bearers shall serve for the period of 3 years, they can stand for the re-
election for another team in office. Depending on what kind of services they give to
the organization, they can stand for re-election into office again and again. This is so
long as their services are needed and they are ready to give their services.

7.1.3 if a member of the governing body does not attend three consecutive
Governing body meetings without having applied for and obtaining leave of absence
from the governing body, then the governing body shall find a new member to take
that person's place.

7.1.4 The governing body shall meet atleast once in a quarter. More than half of its
members need to be at the meeting to make decisions that are allowed to be carried
forward. This constitutes a quorum.

7.1.5 Minutes shall be taken at every meeting to record the governing body's
decisions. The minutes of each meeting shall be given to the governing body
members atleast two weeks before the next meeting. The minutes shall be confirmed
as a true record of proceedings, by the next meeting of the governing body and shall
thereafter be signed by the chairperson.

7.1.6 The organization has the right to form sub-committees. The decisions that the
sub-committees take must be reported to the governing body. The governing body
must decide whether to agree to them or not at its next meeting. By agreeing to
decisions the Governing Board ractifies them.

7.1.7 All members of the organization have to abide by decisions that are taken by
the governing body.

7.1.8 The governing body shall have the following tasks:

 Provide strategic direction and leadership

 Ensure that the organization succeed in its mission and
 That it has the resources to carry out its mission

7.1.9 The Governing Body shall be responsible for the following:

 Policy determination
 Fiscal oversight and budget approval hiring, supervising, evaluating and firing
of executive director/ managing director
 Establishing priorities and allocating resources
 Setting personnel policy development

7.2 Management

7.2.1 The management of the organization shall constitute of Chief Executive Officer
and managers of programmers within the organization.

7.2.2 The Chief Executive Officer shall chair all Management meetings

7 2.3 The Management in addition to their portfolios, shall collectively be responsible

to the following

 The management is responsible for the day-to-day implementation of the

organization's plans. The management tasks shall include:
 Planning, organizing
 Leading, controlling
 Implementation and accounting
8. Powers of the organization

The governing body may take in the power and authority that it believes it needs to
be able to achieve the objectives that are stated in point number 4 of this
constitution. It's activities must abide by the law and be consistent with this
institution.

8.1 The governing body together with management shall have the powers and
authority to raise funds or to invite and receive contributions.

8.2 The governing body does, however, have the power to buy, hire or exchange for
any property that it needs to achieve its objectives.

8.3 The governing body together with management have the right to make by-laws
for proper management, including procedure for application, approval and
termination of membership.

9. Meetings and procedures of the Governing Body

9.1 The governing body must hold at least four (4) ordinary meetings each year.

9.2 The Chairperson, or two members of the Governing Body can call for a special
meeting if they want to but they must let the other governing body members know
the date of the proposed meeting not less than 21 days before it is due to take place.
They must also tell the other members of the committee which issues will be
discussed is to appoint a new Governing Body member then those calling the
meeting must give the other committee members not less than 30 day notice.

9.3 The chairperson shall act as the chairperson of the governing body. If the
chairperson and his Deputy do not attend a meeting, then members of the
committee who are present shall choose which one of them will chair that meeting.
This must be done before the meeting starts.

9.4 There shall be a quorum whenever such a meeting is held.

9.5 when necessary, the governing body shall vote on issues. If the votes are equal
on an issue, then the chairperson has either a second or deciding vote.

9.6 Minutes of all meetings must be kept safely and always be on hand for members
to consult.
9.7 If the Governing body thinks it is necessary, then it can decide to set up one or
more sub-committees. It may either decide to do this to get some work done quickly
or it may want a sub-committee to do an inquiry. There must be atleast five people
on sub-committee. The sub-committee must report back to the governing body on its
activities and it should do this regularly.

10. Annual general meetings

The annual general meeting must be held once every year towards the end of the
organization's financial year.

The organization should deal with the following business, amongst others at its
annual general meeting:

 Agree to the items to be discussed on the agenda

 Write down who is present and who had sent apologies because they cannot
attend
 Read and confirm the previous meeting's minutes with matters arising
 Chairperson's report
 Treasurer's report
 Changes to the constitution that members may want to make
 Elect new office bearers if the term of the office had lapsed
 General
 Close the meeting

11. Finance

11.1 An accounting officer shall be appointed at the annual general meeting. His or
her duty is to audit and check on the finances of the organization.

11.2 The Treasurer's job is to control and oversee the finances of the organization.
The Treasurer shall arrange for all funds to be put into a bank account in the name of
the organization. The Treasurer must also keep proper records of all the finances.

11.3 Whenever funds are taken out of the bank account, the chairperson and atleast
two other members of the organization must sign the withdrawal cheque.

11.4 The final year of the organization ends on 31 March each year.
11.5 The organization's accounting records and reports must be ready and handed
to the Director of Nonprofit Organizations within six months after the end of the
financial year.

11.6 If the organization has funds that can be invested, yhe funds may only be
invested with registered financial institutions. These institutions are listed in section 1
of the financial institutions (Investments of Funds) Act, 1984. Or the organization can
get securities that are listed on a licensed stock exchange as set out in the Stock
Exchange Council Act, 1985. The organization and go to different banks to seek
advice on the best way to look after its funds.

12. Changes to the constitution

12.1 The constitution can be changed only by resolution. The resolution has to be
agreed upon and passed by not less than two thirds of the members who are at the
annual general meeting or special general meeting. Members must vote at this
meeting to change the constitution.

12.2 Two thirds of the members shall be present at a meeting ("the quorum") before
a decision to change the constitution is taken. Any annual general meeting may vote
upon such a notion, if the details of the changes are set out in the notice referred to
in 9.2

12.3 A written notice must go out not less than fourteen (14) days before the meeting
at which the changes to the constitution are going to be proposed. The notice must
indicate the proposed changes to the constitution that will be discussed at the
meeting

12.4 No amendments may be made which would have the effect of making the
organization cease to exist.

13. Dissolution/ Winding-up

13.1 The organization may close down if at least two-thirds of the members present
and voting at a meeting convened for the purpose of considering such matter, are in
favor of closing down.

13.2 When the organization closes down it has to pay off all its debts. After doing
this, if there is property or money left over it shall be paid or given to members of the
organization. It shall be given in some way to another non-profit organization that
has similar objectives. The organization's general meeting can decide what
organization this should be.

14. Adoption of the constitution

This constitution was approved and accepted by members of Botle Bo Matshohong

at a special (general) meeting held on 06 June 2020

Serame Phakisi Mookgo Mafaiso

___________________
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Chairperson Secretary