UNIT-3

MS-POWERPOINT
-lecture by: Ms. Zeba
 LEARNING
learning outcome
CO KL PO
OUTCOME

Explore the usage of PO2, PO3, PO5

1. Students will learn to research
technology problems, provide
technology support, and to learn new
technology tools. Students will learn
to acquire new skills, independently
tools of MS word and K2
2. Students will learn to help other
technology users, develop training advanced Excel to
solve business
and maintenance plans and to
translate their technical knowledge
so that others can use it. Students
will also learn to respect and meet
the diverse technical support needs
problems.
of computer users.
3. Students will learn essential
networking skills.
4. Students will learn essential
systems administration skills related
to server operating systems, system
and network service administration,
and computer and information
security.
5. Students will learn to document
their work, write clearly and
appropriately in an Information
Technology context,
 Content
INTRODUCTION
UNDERSTANDING MS-POWERPOINT
FORMATTING IN MS-POWERPOINT
CONCLUSION
 INTRODUCTION
A presentation program (also called a
presentation graphics program) is a computer
software package used to display information,
normally in the form of a slide show. It typically
includes three major functions: an editor that
allows text to be inserted and formatted, a
method for inserting and manipulating graphic
images and a slide-show system to display the
content.
 INTRODUCTION

MS PowerPoint is a program that is included in the Microsoft

Office suite. It is used to make presentations for personal and
professional purposes.
Microsoft PowerPoint is a presentation program,[8] created
by Robert Gaskins and Dennis Austin[8] at a software
company named Forethought, Inc. It was released on April 20,
1987, initially for Macintosh computers only. Microsoft
acquired PowerPoint for about $14 million three months after
it appeared.[10] This was Microsoft's first significant
acquisition, and Microsoft set up a new business unit for
PowerPoint in Silicon Valley where Forethought had been
located.
 Steps to Start
Powerpoint
art bu MS-Po
s t tt rogram
t
P

we
c
on k
K

Sele
C

rpoint
s
Clic
CLI
 Different Parts of
PowerPoint Window
Creation of Presentation

1. Click the Microsoft Office Button

2. Click New on the menu that opens
3. You can choose a blank slide Blank Document
4. After selection of Blank Document click on
create
 Saving a document in
Presentation
1.Locate and select the Save command on the Quick Access Toolbar.
2.If you're saving the file for the first time, the Save As pane will appear in
Backstage view
3. You'll then need to choose where to save the file and give it a file name.
Click Browse to select a location on your computer. You can also click
OneDrive to save the file to your OneDrive.
4. The Save As dialog box will appear. Select the location where you want to
save the presentation.
5. Enter a file name for the presentation, then click Save.
6. The presentation will be saved. You can click the Save command again to save
your changes as you modify the presentation.
 Select a slide layout
1. To apply or change a slide layout in PowerPoint, select the slide to which
to apply a new slide layout.
2. Then click the “Slide Layout” button in the “Slides” button group on the
“Home” tab of the Ribbon. The button label appears as “Layout” in the
button group but hovering over the button shows its full “Slide Layout”
name in a screen tip that appears.
3. Then click the slide layout to apply to the selected slide in the drop-down
menu that appears.
4. To reset a selected slide’s layout back to its default placeholder
positioning and formatting if you change either, click the “Reset” button in
the “Slides” button group on the “Home” tab of the Ribbon.
 Inserting and formatting text and
objects

1. Open the PowerPoint. Open the PowerPoint and go to

“Insert” > “Online Pictures”.
2. Select the Clip Art. A window pops up, and you can
type a word or phrase that will describe the image
you search for, then press the Enter key.
3. Insert the Clip Art. You can filter the results by
“Type”
 Select a slide layout
1. To apply or change a slide layout in PowerPoint, select the slide to which
to apply a new slide layout.
2. Then click the “Slide Layout” button in the “Slides” button group on the
“Home” tab of the Ribbon. The button label appears as “Layout” in the
button group but hovering over the button shows its full “Slide Layout”
name in a screen tip that appears.
3. Then click the slide layout to apply to the selected slide in the drop-down
menu that appears.
4. To reset a selected slide’s layout back to its default placeholder
positioning and formatting if you change either, click the “Reset” button in
the “Slides” button group on the “Home” tab of the Ribbon.
 Inserting and formatting text and
objects

Select a text box and type some text.

To format, select the text, and select an

option to change the font, spacing, or
alignment.
 Inserting text with text boxes

1. Go to Insert > Text Box, and then select one of

the pre-formatted text boxes from the list, select
More Text Boxes from Office.com, or select Draw
Text Box.
2. If you select Draw Text Box, click in the document,
and then drag to draw the text box the size that
you want.
3. To add text, select inside the box and type or your
paste text.
 Apply or change a slide layout

1.Select the slide that you want to change the layout for.

2. Select Home > Layout.

3. Select the layout that you want.

4. The layouts contain placeholders for text, videos,

pictures, charts, shapes, clip art, a background, and more.
The layouts also contain the formatting for those objects,
like theme colors, fonts, and effects,
 Add slide transition
1.Select the slide you want to add a transition to.

2. Select the Transitions tab and choose a transition. Select

a transition to see a preview.

3. Select Effect Options to choose the direction and nature

of the transition.

4. Select Preview to see what the transition looks like.

5. Select Apply To All to add the transition to the entire

presentation.
 Add animation to slide content
1. Open a new or existing PowerPoint slide deck.
2. In a slide, add and highlight the text or image you want to
animate.
3. In the Ribbon, click the Animations tab.
4. On the Animations tab, in the Advanced Animation
section, click the Add Animation option.
5. Select the desired type of animation effect. You can
select an Entrance, Emphasis, and Exit animation effect.
You can also select a Motion Path effect, if you want to
change the motion path of the animation.
 Remove animation effect from a slide

1. Open a PowerPoint slide deck and select the slide with the
animation effect you want to remove.
2. To the left of any text or image with an animation effect, a
small box with a number is displayed. Click the appropriate
numbered box to change it from white to red, indicating the
animation effect is selected.
3. Press the Delete key to remove the animation effect. If the
numbered box disappears, the animation effect was
removed.
Insert sound and video to slide presentation

1. Select the slide where you want to place the video or

audio.
2. On the Insert tab of the ribbon, select Video > Online
Video to add a video from the web, or click ‘Insert’ and
then ‘Audio’ to add an audio file from your device.
3. Browse to the file you want to add and select ‘Insert’.
4. Use the ‘Trim Audio’ option to match the length of the
video, if necessary.
5. Check ‘Play in Background’ to have the audio play
across slides and loop until stopped.
 View a presentation using slide show

1. Open Microsoft PowerPoint, then open your

presentation.
2. Click the Slide Show tab in the Ribbon.
3. To start the slide show from the first slide, click the
From Beginning option in the Start Slide Show section.
4. To start the slide show from a slide other than the first,
select that slide in your presentation, then click the
From Current Slide option in the Start Slide Show
section.
 Printing a presentation

1. Select the File > Print.

2. For Printer, select the printer you want to print to.

3. For Settings, select the options you want:

Slides - from the drop-down, choose to print all slides, selected slides, or the current slide. Or, in
the Slides box, type which slide numbers to print, separated by a comma.

Print Layout - choose to print just the slides, just the speaker notes, an outline, or handouts.

Collated - choose if you want them collated or uncollated.

Color - choose if you want color, grayscale, or pure black and white.

Edit Header & Footer - select to edit the header and footer before printing.

4. For Copies, select how many copies you want to print.

5. Select Print
 Conclusion

Microsoft PowerPoint is one of the programs that are

part of Microsoft 365, Microsoft's office suite, and
offers a wide range of features for creating very
creative and complete presentations.

Like its main rivals: Google Slides, Keynote, or Canva,

Microsoft PowerPoint is a very useful program for
both novice users and those who want to use the tool
professionally, taking advantage of its multiple
possibilities for creation and editing.